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HomeMy WebLinkAbout01/21/1988 - Minutes - Planning & Zoning CommissionMINUTES r1 U CITY OF COLLEGE STATION, TEXAS Planning and Zoning Commission January 21, 1988 7:00 P.M. Chairman Brochu, Members Stewart, Sawtelle, wendler and Colson (who arrived late); also Council Liaison Gardner MEMBERS ABSENT: Members Dresser X: Moore STAFF PRESENT: Director of Planning Callaway, City Engineer Pullen, Assistant Gity Attorney Banks and Planning Technician Volk MEMBERS PRESENT: AGENDA ITEM N0. l: Approval of minutes - meeting of January 7, 1988. Mrs. Sawtelle made a motion to approve the minutes. Mr. Stewart seconded the motion which carried by a vote of 3-0-1 ;wendler abstained). AGENDA ITEM N0. 2: Hear visitors. There was no one in the audience, so this item was skipped. • AGENDA ITEM N0. 3: 88-200: Final Plat - replat of Lots 3&4 Pooh's Park subdivision. Mr. Callaway explained that this plat relocates the interior lot lines between lots 3 8: 4, that no utilities or rights-of-way are impacted, and that staff recommends approval of this plat as submitted. He added that although the owners' signatures are missing from the plats included in the packets, the original has been signed as required. Mr. Stewart made a motion to approve the plat. Mr. wendler seconded the motion cahich carried by a vote of 4-0. AGENDA ITEM N0. 4: Continuation of review of Goals, Objectives and Development Policies. Mr. Colson arrived at this time. Mr. Callaway stated that this is the final goal/objectives which must be considered, and referred to the Draft Goals & Objectives handed out before the meeting, indicating that what is reflected on that page represents staff's interpretation of suggestions made at a joint workshop between PR:Z and Council in 1986, and were only supplied for the convenience of the Commissioners, and not as staff's recommendations. Mr. Brochu and Mrs. Sawtelle both indicated their satisfaction with those draft goals and objectives covering Citizen Participation, with the exception of the last objective, and requested that the word "Regularly" be added to the statement "Provide adequate information to allow citizens to effectively participate in city government. • Other Commissioners present agreed to this slight. charge, and then apparently agreed by acclamation to those draft goals as changed to become the Commission's P8;Z Minutes 1-21-88 Page 1 recommendations of the goals and objectives to be incorporated into the other • recommendations previously agreed upon. Mr. Callaway then pointed out that in his opinion, consideration should be given to setting up public hearings to allow reaction to the recommendations, and to subsequent public hearings to be held by Council. He also stated that joint workshops should be considered to discuss goals and objectives and land use. He recommended that the chairman, the mayor and he get together to discuss times and dates in the not too distant future. Mr. Brochu said that in reviewing the recommended goals and objectives, he observed several typographical errors; one on page 1 which should read either "basis for city's plan" or "basic city plan"; under the Thoroughfare section the tvord "provided" should be "provide", and on the last page "Citizen Participation" should be changed to "Community Appearance" with Citizen Participation to be added follosving this meeting. Mr. Wendler stated that he observed recently that the City of Bryan had good citizen turnout and participation at a recent public meeting, and stated that he does not know why, but apparently sae are not doing enough in the way of notification here to let people know what's going on. He suggested better use of the "Super Calendar" in T_h_e_ Eagle might be one way to help, and perhaps an even better way would be to have some type of advance cover story to be carried by the media. Mr. Brochu agreed, adding that the TV information channel is goad, but he does not think that enough people watch it. Mr. Callaway stated that the City has a Public Information Officer who may have same goad ideas, and indicated that he would meet with her on Friday to discuss a possible plan of action. • Mrs. Sawtelle suggested that perhaps various Commissioners should go to various civic organizations to simpl5r make an announcement. Mr. Brochu said he likes that idea and thinks that each Commissioner should take upon himself the task of making contact with "x" number of clubs to get on the agenda, not only for an announcement, but to briefly answer any questions which might be voiced. Mr. Brochu said he would gather a list of some civic clubs and at the next meeting each Commissioner can volunteer his services at some specific meetings. Mr. Brochu then asked Mr. Callaway if the Commission's version of revised goals and objectives should be passed along to the Council with a resolution, or just what should happen next. Mr. Callaway said he would like to take them to a joint workshop if the time factor is no problem. Mr. Gardner said that he planned to bring to the attention of the Council, sometime in February, what is being done in updating the City's plan. He said he is somewhat disturbed with the lack of progress on the revision process, but does not intend for this Commission or the staff to think that this should reflect negatively on them. He continued by stating that perhaps a new approach should be taken, that possibly a group of citizens could be appointed to meet with the Planning and Zoning Commission and the City Council to thrash the Plan revision out. He said that although the goals and objectives are important, there are other parts which are equally as important and actually need revision more than the goals and objectives. He said that in regard to Citizen Participation, perhaps some news stories or releases are necessary to catch the public's attention. He explained that he svoulcl • prefer to get citizen input before publishing anything further referred to as a "Preliminary Revision to Plan ?000", because once something is put into print, there seems to be very little change made, and he would like to bet direction from the PB:Z Minutes 1-21-$8 Page • citizens before printing anything which would likely be considered final rather than preliminary. AGENDA ITEM N0. 5: Other business. Mr. Callaway informed the Commissioners that in response to a letter sent by his division to the Aldersgate church about the gravel parking lot, he has received a visit from a representative of that church who has indicated plans for submitting an application far a Conditional Use Permit for the lot. AGENDA ITEM N0. 6: Adjourn. Mr. Stewart made a motion to adjourn. Mr. Colson seconded the motion which carried unanimously (5-0). APPROVED: Chairman, David Brochu ATTEST: • City Secretary, Dian Jones • P&Z Minutes 1-21-88 Page 3 PLANNING AND ZONING COMMISSION GUEST REGISTER DATE NAME ADDRESS 2. 3. 4. 5. 6. 7• 8. 9• 10. • 11. 12. 13. 14. 15. 16. 17. 18. lg. 20. 21. 22. 23. 24. • 25