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HomeMy WebLinkAbout06/15/1978 - Minutes - Planning & Zoning CommissionMINUTES Regular Planning and Zoning Commission Meeting June ~, 1978 7:0 P.M. • • MEMBERS PRESENT: Chairman Stover; Commissioners Burke, Jones, Etter, Mathewson, Watson; City Planner Mayo; Community Development Planner Callaway; Planning Assistant Longley; Design Engineer Fees; Councilman Anne Hazen MEMBERS ABSENT: VISITORS PRESENT: Commissioner Sweeney See guest register Agenda Item No. 1 -- Approval of minutes -- meetinQS of Mav 12 and June 1. 1978. Commissioner Etter stated that on Item No. 10 of the June 1, 1978 meeting, Commissioner Sweeney had made the motion rather than himself. Commissioner Jones moved that the June 1, 1978 minutes be approved as amended. The motion was seconded by Commissioner Watson and unanimously approved. Commissioner Mathewson moved that the minutes of May 18, 1978 be approved. 'Ihe motion was seconded by Commissioner Etter and unanimously approved. Agenda Item No. 2 -- Hear visitors. No one. spoke. Agenda Item No. 3 -- A public hearing on the question of granting a Conditional Use Permit for the operation of a sorority house in the existing residence located at 1302 Munson Drive. The a plication is in the name of Alpha Phi International. City Planner Mayo reviewed the proposed plan and pointed out how it spoke to the questions and requirements of the Project Review Committee. The public hearing was opened. Mary Newton, Alpha Phi International, spoke in support of the request. She noted that more parking than required by ordinance had been provided and that the majority of the parking was in the rear of the site in order to maintain the landscaping in front of the house. Commissioner Mathewson asked if the sorority had agreed to purchase the rear part of the property from Mr. Martell. Mrs. Newton stated that a contract for purchase of the property had been signed contingent on the action of the Commission. Eleanor Cox, Dominik Drive, asked that some assurance be given that what was proposed would actually be built. Commissioner Mathewson pointed out that, if approved, the site plan would become a part of the building permit request. Commissioner Etter noted that the sorority could either build the proposed plan or nothing at all. An area resident asked if cars would be allowed to park along Dominik. MI ES, Regular Planning and Zoning Commission Page 2 Jun, 1978 7:00 P.M. Councilman Hazen stated that she doubted that any parking would be allowed • on Dominik. Mrs. Cox stated that Alpha Phi was one of the best sororities that could locate on the site. Councilman Hazen asked that some consideration be given to the drainage of the parking lot on Dominik onto Munson Avenue. The public hearing was closed. Commissioner Burke asked how many girls would be living in the house. Mrs. Newson stated that 7 or 8 girls would live in the house and that the total membership of the sorority was 39. Commissioner Mathewson suggested that the meeting room might be too small if the membership increased. Mrs. Newton stated that the architect advised that additional meeting space could be added to the front of the house and still meet parking requirements. Chairman Stover pointed out that any such expansion would require a new use permit. Commissioner Mathewson moved that the use permit be granted on the following • conditions: 1. That the additional tract on the rear of the property be purchased as shown on the site plan. 2. That the parking area and drives be paved, curbed and guttered. The motion was seconded by Commissioner Jones. Chairman Stover noted that the orientation of the house would encourage parking on Munson and Dominik. Mr. Mayo stated that adequate parking had been provided and that the sorority should be able to enforce their parking. The motion was approved with Chairman Stover voting against and Commissioner Burke abstaining. _Agenda Item No. 4 -- A public hearing on the question of amending Ordinance No. 1065 requiring a Conditional Use Permit for multi-family residential projects to change the term "Conditional Use" to a more appropriate term. Mr. Mayo explained the need for the proposed amendment. Commissioner Mathewson suggested that the process be called "site plan approval". . The public hearing was opened. Mr. W. D. Fitch stated that he felt the proposed change was an appropriate one. MINUTES, Regular Planning and Zoning Commission Page 3 June ~, 1978 7:OO~P~M. Mr. Jim Gardner,. 1216 N. Ridgefield Circle, asked if the ordinance would • preclude the Commission from imposing any conditions. Mr. Mayo suggested that a clause be added allowing the Commission to impose any conditions necessary to carry out the intent of the ordinance. The public hearing was closed. Commissioner Mathewson moved that the Commission recommend adoption of an ordinance changing the term "conditional use permit''' to "site plan approval" and that a clause be included which would allow the Commission to impose necessary conditions. The motion was seconded by Commissioner Etter and unanimously approved. Agenda Item No 5 -- A public hearing on the question of amending the Flood Hazard Ordinance No 936 to remove the allowance of a maximum change of one (1) foot to the existing upstream 100 year flood elevation by a development. Mr. Mayo explained that the existing flood plain report by the Corps of Engineers did not take future development into consideration. Thus, the elevations shown on the report were obsolete and that this compounded the problem of upstream flood elevations. Commissioner Mathewson stated that the original flood ordinance had required a zero change in backwater elevation because of this fact. • Commissioner Matehwson explained how property in the flood zone could be developed if a zero rise in backwater elevation. The public hearing was opened. Mr. W. D. Fitch stated that the amendment was appropriate and asked that something be done to keep city and state drainage structures free from silt. Commissioner Mathewson noted that a lot of the silting problems were caused by construction upstream of the drainage structure. Mr. Rod O'Connor spoke in favor of the ordinance. Mr. Jim Gardner suggested that an ordinance be written to stop all development in the flood plain. The public hearing was closed. Commissioner Mathewson noted that bridge structures should be excluded from the proposed ordinance and that they should be designed for a 25 year flood. Commissioner Mathewson moved that Ordinance No. 936 be amended to change the one foot rise in backwater elevation to zero feet, and that this apply to all structures except bridges or crossings owned by the city, state or county. • The motion was seconded by Commissioner Etter and unanimously approved. Agenda Item No 6 -- Consideration of a landscape-parking plan for the Spearman, Sears & Murphy Office Building to be located at the intersection of Southwest Parkway and Anderson Street. Mr. Mayo reviewed the plan and noted the changes that had been made as recommended MINUTES Regular Planning and Zoning Commission Page 4 June ~~~ 1978 7:00 .M. by the P.R.C. • Mr. Dan Sears presented a model of the proposed office building. Chairman Stover suggested that a sidewalk be provided along the front of the building near the parking area off of Anderson Street and the parking area on the west side of the building, Mr. Sears stated that this would be no problem. Mr. Mathewson pointed out that the drive in front of the building should be designated as afire lane. Commissioner Mathewson moved that the plan be approved with the addition of the sidewalk and designation of afire lane. The motion was seconded by Commissioner Jones and unanimously approved. Agenda Item No. 7 -- Consideration of a final plat - Emerald Forest Phase I. Mr. Mayo reviewed the final plat and noted that it was identical to the preliminary plat. He stated that the only question remaining to be answered was that of the cross section of Emerald Parkway. Project Engineer Jerry Bishop presented a proposed section for Emerald Parkway. He noted that the proposed section had not been considered by the City Engineer. • Chairman Stover suggested that the unpaved right-of-way be reduced by one foot rather than use the proposed asphalt overlay of the inside gutter. He noted that this would allow 12 foot traffic lanes. Mr. Bishop stated that this would be no problem. Dr. Stover suggested that the sidewalks be placed adjacent to the right-of-way rather than 2 feet off the curb. Mr. Bishop stated that they would do this. Chairman Stover suggested that Emerald Parkway would tend to hinder the develop- ment of the extension of a highway to the east. Commissioner Mathewson moved that the plat be approved with the stipulation that a note be added to the plat denying direct access to Emerald Parkway from Lot 1, Block 2; Lots 1,2 and 3, Block 1; Lot 1 of Block 3; and Lot 1 of Block 4; and that sidewalks be located adjacent to or one foot from the right-of-way line. The motion was seconded by Commissioner Jones and unanimously approved. Agenda Item No. 8 -- Reconsideration of a final plat -- Resubdivision of Lot 8, Lakeview Acres. Mr. Mayo pointed out that the plat was identical to the one which had been • tabled previously. He stated that the entire Lot 8 should be rezoned and its development planned. Commissioner Mathewson moved that the plat be denied because Tract 8B is too small for safe access onto Texas Avenue and Miller's Lane. MINUTES Regular Planning and Zoning Commission Page 5 June I~1978 7:00 P.M. The motion was seconded by Commissioner Burke and unanimously approved. • Agenda Item No. 9 -- Consideration of a final plat - Southwood Valley, Section 11. Mr. Mayo stated that the plat was identical to the preliminary and was the site of a future elementary school. Mr. Fitch stated that the plat would also allow for the description of a sewer line on the west side of the property and the construction of the extension of Deacon Drive. Commissioner Mathewson moved that the plat be approved. The motion was seconded by Commissioner Jones and unanimously approved. Agenda Item No. 10 -- Other business. Mr. Mayo informed the Commission that some of the sororities preparing to seek use permits in the Munson, Dominik, University Oaks area needed to get an indication of how many overflow parking spaces would be required. Mary Evelin White explained the controls over parking and actions of their members sororities could have. She explained that no mixed parties were held in the chapter houses and that the only temporary parking would be boys picking up their dates. • Commissioner Mathewson stated that it was his intent in his original motion about overflow parking, that the sororities take some action to provide this parking, and that the controls described should be adequate to meet that intent. He stated that he did not intend to specify a number of spaces, but that the overflow parking be handled so as not to become a problem. Commissioner Mathewson moved that the Building Official be instructed that if the sororities choose to take the responsibility of handling overflow parking that the responsibility lies with the sorority that they will not become a parking problem to the neighborhood. The motion was seconded by Commissioner Etter and approved with Commissioner Burke abstaining. Councilman Hazen asked if future sale of one of the sororities to a fraternity would be allowed. Chairman Stover advised that it would not because the use permit had been granted for a sorority only. Mr. Mayo advised that Don Martell was in the process of preparing a plat of the remainder of the property in the sorority row area. He noted that a new street was to be platted and that Mr. Martell had asked that the preliminary plat be waived. Mr. Mayo asked if the Commission would be agreeable to this. The Commission advised that a preliminary would be required. Mr. Mayo advised the Co~hmissiori that the Building Official had recently issued permits for houses on Treehouse Trail which had access directly to the street. He stated that the Building Official would like a definite statement from the Commission regarding access to corner lots when one street was a collector and the other was a residential street. • MINUTES Regular Planning and Zoning Commission June ``~j1978 7:00 P.M. Page 6 Chairman Stover stated that the intent of the Commission should be clear by now and that the,Building Official should have been aware of this. Commissioner Mathewson moved that the Building Official be instructed that, when the option exists, a corner lot shall have its access to the lesser street. The motion was seconded by Commissioner Etter and unanimously approved. Mr. Mayo reviewed the Land Use Subcommittee report on the Cooner Street area. The report included an existing land use map and data sheet. Commissioner Mathewson noted that some of the lots in Emerald Forest, Phase I were in the flood zone and the elevation of the flood zone had not been specified. Chairman Stover asked Mr. Mayo to call Mr. Bishop and ask him to mark the flood elevation on the plat before it was sent to Council. Agenda Item No. 11 -- Adjourn. Commissioner Burke moved that the meeting be adjourned. The motion was seconded by Commissioner Watson and unanimously approved. APPROVED C7 r ~ U Mayor ATTEST City Secretary