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HomeMy WebLinkAbout07/06/1978 - Minutes - Planning & Zoning CommissionMINUTES Planning and Zoning Commission Meeting July 6, 1978 7x00 P.M. • MEMBERS PRESENT: Chairman Stover; Commissioners Mathewson, Sweeney, Burke, Watson; Council Liaison Hazen; City Planner Mayo; Community Development Planner Callaway; Planning Assistant Longley; Design Engineer Fees MEMBERS ABSENT: Commissioners Etter, Jones VISITORS PRESENT: See guest register Agenda Item No. 1 ~-~ Approval of minutes of June 15, 1978, Commissioner Mathewson moved that the minutes be approved as presented. The motion was seconded by Commissioner Burke and unanimously approved. Agenda Item No. 2 -- Hear visitors. No one spoke. Agenda Item No. 3 ~-- A public hearing on the question of rezoning a 28 07 acre tract being the remainder of the 37.32 acre Agency Records Control, Inc tract located east of the East Bypass and approximately 4000 feet north of the inter- section of the East Bypass and Texas Avenue from Agricultural-Open District A-0 to Planned Industrial District M~1. The application is in the name of Agency • Records Control, Incorporation.. City Planner Mayo pointed out the location and proposed use of the property in question. The public hearing was opened. Mr. Phil Ljungdahl of A,R.C, stated that the proposed structures. on the 28.07 acre tract would be of the same architectural character as the existing buildings. He also noted that A.R.C. would be using all of the property themselves and would not be selling or leasing any of the land or office space. The public hearing was closed. Commissioner Mathewson moved that the Commission recommend approval of the requested rezoning. The motion was seconded by Commissioner Sweeney and unanimously approved. Agenda Item No. 4 -- A public hearing on the question of Qrantin~ a Conditional U_se Permit for the construction and operation of a sororit house to be located at the intersection of University Oaks Blvd and the proposed 4]ildwood Drive The application is in 'the. name of Epsilon Rho House Corporation of Kappa Kanna Gamma. Mr. Mayo reviewed a revised plan and the recommendations of the P.R.C. • Commissioner Mathewson suggested that the plat of the pro;~erty involved should be finally approved before the use permit was obtained. The public hearing was opened. Dr. Duane Cote stated that the final shape of the structure might be slightly MINUTES, Planning and Zoning Commission Page 2 July 6, 1978 different from that shown on the plan. • Mr. Cote stated that the sorority wanted to be sure they would be allowed to build the facility before purchasing the property. Commissioner Mathewson pointed out that three sites on the east side of Wildwood had been approved for sororities and that the Commission had made it clear that the area in question was intended for development of sororities. He suggested that, based on this knowledge, the sorority should have prepared a complete and final plan and applied for the use permit at the proper time. He also advised the sorority that if this plan were approved now, very little deviation from it would be allowed without the need for a new use permit. Commissioner Watson stated that this should be the concern of the sorority, not the Commission. Mrs. Kathy Leabo stated that the sorority was aware that any major change in the plan would have to be returned to the Commission. Mr. Mayo suggested that the vote concerning paving of the parking lot should be clarified. Commissioner Mathewson explained the advantages and disadvantages of "Grasscrete". Mr. Mayo advised that, if the front drive were not to be afire lane, a "fire gate" should be provided in the fence at an appropriate location. • Commissioner Mathewson noted that the gate should be openable and easily accessible to the fire department. Mr. Mayo noted that the location of the dumpster would be unacceptable due to the long back-up required and the limited turn-around area. Chairman Stover suggested that the Director of Public Works should determine the dumpster location. The public hearing was closed. Commissioner Mathewson moved that the item be tabled for the following reasons: 1. The location of the dumpster should be determined. 2. A decision on the type of surfacing in the parking area needs to be made, 3. The approximate nature of the building design. 4. The plan as submitted is incomplete. The motion was seconded by Commissioner Sweeney. Commissioner Sweeney noted that he would move to remove the item from the table following approval of the plat in Item No. 7. The motion was approved with Commissioner Burke abstaining. • Commissioner Burke suggested that persons applying for site approval should be given some guidelines for preparation of such plans. Mr. Mayo advised that such a list had been prepared and was now being supplied to all applicants. MINUTES, Planning and Zoning Commission July 6, 1978 Page 3 Agenda Item No. 5 -- A public hearing on the question of rezoning a 7.34 acre tract located north of and adjacent to F.M. 2818 and approximately 1000 feet west of • Southwood Drive from Nei~hb~nxhood Business District CAN to Townhouse--Rowhouse District R-3. The application is in the name of Dorsey E. McCrory. Mr. Mayo reviewed the recent history of the tract in question and pointed out the surrounding zoning and land uses. The public hearing was closed. Mr, Don Garrett, project engineer, spoke to answer questions of the Commission. Commissioner Mathewson asked what the overall density of the project would be. Mr. Mayo advised that the density would be about 5 units per acre. The public hearing was closed. Commissioner Sweeney moved that the Commission recommend approval of the requested rezoning. The motion was seconded by Commissioner Mathewson and unanimously approved. Agenda Item No. 6 -- Consideration of a revised preliminary plat Sunrise P1ace~ located north of and adjacent to F.M~ 2818 and approximatel 1000 feet west of Southwood Drive. • Commissioner Mathewson noted that the area to the west of Sundown Circle was vacant and unidentified. He suggested tfiat it should be identified as privately owned open space belonging to and maintained by a homeowner's association. Don Garrett stated that Mr. McCrory wished to retain the property in his ownership. Commissioner Mathewson stated that he would still like to see a note on the plat regarding maintenance of this large tract. Mr. McCrory suggested that the property be made Lot 2, Block 2. Commissioner Sweeney moved that the plat be approved with the provision that the vacant tract to the west of Sundown Circle be designated as Lot 2, Block 2 and that a note be placed on the plat stating that Lot 2, Block 2 could not be built on. The motion was seconded by Commissioner Burke and approved with Commissioner Mathewson voting against. Commissioner Mathewson stated that he was opposed to showing undevelopable property on a plat. Agenda Item No. 7 --- Consideration of a preliminary plat ~- Greek Village, located between Munson Avenue, University Oaks Blvd. and Stallings Drive. • Mr. Mayo explained the proposed development of the tract in question. Mr. Fred Payne stated that there were earnest money contracts on two o.f. the lots facing Olympia Way and that these were contingent on approval of the plat. MINUTES, Planning and Zoning Commission July 6, 1978 Page 4 Commissioner Mathewson moved that the plat be approved with the understanding that Lots 1-6 of Block 1 are for sorority houses and that Block 2 is a reserve • tract the majority of which is a buildable tract. The motion was seconded by Commissioner Sweeney and approved with Commissioner Burke abstaining. Commissioner Mathewson moved that the Commission recommend that City Council change the name of Wildwood Drive to Athens Drive. The motion was seconded by Commissioner Watson and approved with Commissioner Burke abstaining. Commissioner Sweeney moved that Agenda Item No. 4 be removed from the table. The motion failed by the following vote: FOR --- Commissioners Sweeney, Watson AGAINST ~- Chairman Stover, Co~arnissioner Mathewson ABSTAINING -- Commissioner Burke Commissioner Mathewson stated that he would change his vote if the sorority would drop its request to use 'JGrasscrete''', provide a fire gate as approved by the Fire Marshal, and allow the dumpster to be located as approved by the Director of Public ~+Torks. Ms. Leabo stated that this would be acceptable to the sorority. • Commissioner Mathewson moved that Agenda Item No. 4 be removed from the table, The motion was approved with Commissioner Burke absent, Commissioner Mathewson moved that the use permit be granted with the following conditions: 1. The parking lot shall be asphalt paved, curbed and guttered. 2. The dumpster shall be located as required by the Director of Public Works. 3, That a fire gate be provided as specified by the Fire Marshal. The motion was seconded by Commissioner Watson and approved with Commissioner Burke absent. Agenda Item No. 8 -- Consideration of a Landscape-Parking plan for 707 Texas, Phase 5. Mr. Mayo reviewed a plan which had been revised as recommended by the P.R.C. Commissioner Watson asked about the drainage problem on Eisenhower Street at the entrance to 707. Mr. Eddie Schultz stated the problem was that the curb and gutter on Eisenhower • stopped before reaching the 707 entrance. He stated that the drainage would be taken care of on their site by an underground storm sewer system. Chairman Stover noted that this tract had been replatted into three lots. He asked Mr. Schultz what the status of this plat was, Mrt Schultz stated that this plat had been approved but never filed because he MINUTES, Planning and Zoning Commission Page 5 July 6, 1978 could not find buyers for the lots. • Chairman Stover suggested that the plat be destroyed. Commissioner Mathewson moved that the plan be approved. The motion was seconded by Commissioner Watson and unanimously approved. Agenda fitem No. 9 -- Consideration of a Landscape-Parking plan for a 711 store to be located at the 3nter~ection of Texas Avenue and Brentwood Drive in Parkway Plaza. Mr. Mayo pointed out that Iie had not yet received the redrawn plan as required by the P.R.C. He stated that the redrawn plan was to have been to a larger scale and be more fully dimensioned. Mr. Mayo went over the recommendations of the P.R,C. regarding the plan as submitted. Commissioner Mathewson moved that the plan be tabled pending the receipt of a suitable site plan. The motion was seconded by Commissioner Burke and unanimously approved. Chairman Stover asked that the applicant be advised that the concept of the project seemed reasonable but that adequate information was not provided on the plan. • Chairman Stover advised Mr. Mayo that if a suitable site plan is not supplied after the P.R.C. meeting, the old plans should not even be submitted to the Commission. Agenda Item No. 10 -- Consideration of a final plat - Southwood Valley Section 10-A. Mr. Mayo pointed out that Mr. Ash had asked that the 20 foot easement on the west side of the property not be shown as a drainage easement unless the drainage were to be in an underground structure, Commissioner Sweeney moved that the plat be approved with the provision that the word "drainage''' be removed from the easement in question. The motion was seconded by Commissioner Mathewson and unanimously approved. Agenda Item No. 11 -- Consideration of a final plat ~ Holleman Ridge, located at the intersection of Holleman Drive and Anderson Street. Commissioner Mathewson noted that site review would be required for the proposed project. Mr. J. W. Wood stated that he was aware of this. Commissioner Mathewson moved that the plat be approved. The motion was seconded by Commissioner Watson and unanimously approved. Agenda Item No, 12 ~~ Consideration of a final plat -~ Resubdivision of Lot 1, Block 5, Breezey Heights Addition. MINUTES, Planning and Zoning Commission July 6, 1478 • Page 6 Mr. Bob Bell, applicant, stated that there was an existing residence on Lot 1 and a new house, built by him on Lot 1A. He stated that he needed to subdivide the property to sell the house on Lot lA. Commissioner Watson moved that the plat be approved. The motion was seconded by Commissioner Mathewson and unanimously approved. Agenda Item No. 13 -- Other business. Commissioner Mathewson related to the Commission the contents of a memo he had prepared for Council regarding the proposed amendment to the Flood Hazard Ordinance, No. 436. The Commissioner discussed the memo and the effects of the proposed amendment. Mr. Mayo advised that Commissioner Etter would like to have a meeting of the Land Use Committee during the week of July 10 to consider the Cooner Street area and make recommendations for rezonings in the area, Commissioner Stover asked that a public hearing be held to consider requiring that parking spaces lie a minimum of 10 feet in width. Commissioner Mathewson stated that he would have to ob3ect to this amendment because, in his opinion, cars were getting smaller and the demand for smaller cars was increasing. Chairman Stover asked if any action had been taken regarding the simplification of the P.U.D. section of the Zoning Ordinance. Mr. Mayo advised that the problem had been whether the requirement of 5 acre minimum phases for a P.U.D. was intended to mean '''design''' phases or "construction" phases. He then stated that the Building Official had determined that the requirement referred to '''design'' phases, thus not placing an undue hardship on prospective developers of a P.U.D. Chairman Stover suggested that consideration be given to simplification of other parts of the P.U.D. section. ends Item No. 13 --- Adiourn. Commissioner Burke moved that the meeting be adjourned. The motion was seconded by Commissioner Watson and approved with Commissioner Mathewson voting against ad~ourrnnent. APPROVED Chairman ATTEST • Secretary