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Home My WebLink About06/28/2018 - Workshop Minutes - City CouncilWKSHP062818 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JUNE 28, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham – via remote City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Adam Falco, Assistant City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:03 p.m. on Thursday, June 28, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:03 p.m. on Thursday, June 28, 2018 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419- CV-85; In the 85th District Court, Brazos County, Texas. WKSHP062818 Minutes Page 2 B. Legal advice:  Legal advice concerning the City Council’s ratification of actions as related to Experience Bryan College Station acting as College Station’s Local Organizing Committee to coordinate the application for funding for the 2018 American Quarter Horse Association Youth World Cup Event under the Event Trust Fund. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-evaluation  City Manager The Executive Session recessed at 5:09 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2e were pulled from Consent for clarification. (2e): Donald Harmon, Director of Public Works, provided an explanation of the bid tally sheet. This was a joint bid with Brazos County for thin overlay mix. The County orders by unit and the City of College Station orders by square footage, so each entity can keep track of the material delivered to individual job sites. 5. Presentation, possible action, and discussion regarding dockless bike share regulations. Aubrey Nettles, Special Projects Coordinator, updated Council on Texas A&M University entering into an exclusive contract with the bike share company OFO for a dockless program in February of 2018. OFO launched their program in March with the introduction of 850 OFO bikes in College Station. TAMU and OFO plan to expand their fleet to 3,000 to 4,000 bikes for the fall semester , and have 13,000 bike parking spaces on campus. OFO statistics show over 15,000 people have signed up for OFO locally, over 170,000 bike trips have been taken, over 70,000 total miles have been biked, and round 2% of rides are non-compliant. Mrs. Nettles stated based on feedback received staff has explored regulations for dockless bike share and drafted an ordinance. Staff requested Council’s direction on how to move for with the dockless bike share regulations ordinance, Geofence Zone – include single family neighborhoods, and fee structure and enforcement. Council directed staff to move forward with the dockless bike share regulations ordinance with fee structure as presented. Mayor Mooney recessed the Workshop at 6:08 p.m. Workshop reconvened at 7:42 p.m. WKSHP062818 Minutes Page 3 6. Presentation, possible action, and discussion regarding possible changes to Section 6.5, Accessory Uses, and Section 7.3, Off-Street Parking Standards, of the Unified Development Ordinance. Jenifer Paz, Planning and Development, provided Council a brief overview of two community engagement meetings that were held on April 30th to gather input on various neighborhood protection proposals, including Sections 6.5.B & 7.4, Accessory Living Quarters and Single-Family Parking, of the UDO. Attendees were able to provide feedback via paper surveys at both community engagement meetings and an online survey was also open for a period of two weeks following the meetings. The Planning & Zoning Commission considered this item at their June 21, 2018 meeting and voted unanimous to recommend approval of the request. Accessory Living Quarters  Possible Council Direction  No action (leave UDO language as is)  Amend ordinance to allow accessory living quarters to be rented, with some provisions (# of unrelated, additional parking, owner live on-site, etc.)  Amend ordinance to allow accessory living quarters to be rented, with little to no provisions  Commission Recommendation  No additional parking requirements for accessory living quarters – allow parking on the street  ALQ’s will allow for ‘short-term rental’ or alternative housing options for professionals  Additional restrictions (# of unrelated) will create enforcement issues  Number of unrelated will be self-regulated due to 25% limitation for accessory living quarters  Debated the merits of requiring the primary structure to be owner-occupied Staff required direction from Council regarding any possible changes to the aforementioned UDO sections. Council directed staff to move forward amending the ordinance to allow accessory living quarters to be rented, with some provisions (2 unrelated, 1 addition parking space with grandfathering options, owner live on-site, and 1 accessary living quarter.) Off-Street Parking Standards for Single-Family  Possible Council Direction  No action (leave UDO language as is)  Amend required off-street parking for single-family city-wide  Amend required off-street parking for single-family only in Neighborhood Conservation  Planning & Zoning Commission Recommendation  Require 1 0ff-street parking space per bedroom in Neighborhood Conservation areas  Concerns of unintended consequences ▪ non-rental SF that have more than 4 bedrooms WKSHP062818 Minutes Page 4 ▪ drainage/impervious cover Council directed staff to move forward with P&Z’s recommendations. 7. Presentation, possible action, and discussion regarding possible changes to Section 7.2.H, Height, of the Unified Development Ordinance. Lance Simms, Director of Planning and Development, provided Council a brief overview of two community engagement meetings that were held on April 30th to gather input on various neighborhood protection proposals, including Section 7.2.H, Height, of the UDO. Attendees were able to provide feedback via paper surveys at both community engagement meetings and an online survey was also open for a period of two weeks following the meetings. The Planning & Zoning Commission considered this item at their June 21, 2018 meeting and voted unanimous to recommend approval of the request. Possible Options:  Do nothing (keep current UDO language)  Explore ways to simplify/clarify existing language  Consider different way(s) to determine the building height  Strike 2:1 building setback requirement and keep 2:1 slope requirement Other Considerations  Buffer requirements (distance, wall/fence, and landscaping)  Standard building setbacks based on zoning districts (varies from 15 to 20 feet) Staff required direction from Council regarding any possible changes to the requirements contained in Section 7.2.H, Height of the UDO. Council directed staff to simplify/clarify existing language with illustrations. 8. Council Calendar Council reviewed the calendar. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Economic WKSHP062818 Minutes Page 5 Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Nichols reported on BVSWMA. Councilmember Harvell reported on County Health Board. Mayor Mooney reported on Walk with the Mayor, and YMCA. Councilmember Rektorik reported on the Experience Bryan-College Station and Economic Development Committee. 9. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 9:48 p.m. on Thursday, June 28, 2018. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary