The URL can be used to link to this page

Home My WebLink About06/14/2018 - Workshop Minutes - City CouncilWKSHP061418 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JUNE 14, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham – via remote City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Lisa McCracken, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:03 p.m. on Thursday, June 14, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:03 p.m. on Thursday, June 14, 2018 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419- CV-85; In the 85th District Court, Brazos County, Texas. WKSHP061418 Minutes Page 2 B. Legal advice:  Legal advice concerning the City Council’s ratification of actions as related to Experience Bryan College Station acting as College Station’s Local Organizing Committee to coordinate the application for funding for the 2018 American Quarter Horse Association Youth World Cup Event under the Event Trust Fund. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-evaluation  City Manager The Executive Session recessed at 5:05 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2b, 2c, 2d, 2e, 2i, and 2j were pulled from Consent for clarification. (2b): Troy Rother, City Traffic Engineer, provided an explanation of the involvement of CSISD. Mr. Rother stated that CSISD requested the City to extend the school zone times around A&M Consolidated High School on Welsh Avenue, Nueces Drive and FM 2818. The School Zone signs will be purchased using the Public Works Traffic Operations budget and the existing Beacons will be relocated to the new locations by city staff. (2c): Troy Rother, City Traffic Engineer, provided the amount of (46) stops signs going up in new development locations. (2d): Wesley Grey, Assistant Director of Electric, explained the lead time on the bid. Mr. Grey stated that the large cable is only purchased per job because of the size of the cable. It cannot be stored, it has to be cut to the specific job. (2e): Wesley Grey, Assistant Director of Electric, provided an explanation for the rejection of ITB. Mr. Grey stated that the bids did not adequately represent the capabilities of the vendors, and staff chose to reject all the bids and go out for a request for proposals. An RFP was released and four (4) proposals were received, evaluated and ranked by members of the Electric Staff. All Around Tree Service, Inc. had the highest ranking proposal. (2i): Donald Harmon, Director of Public Works, provided a brief background on the fees for solid waste collection services. Mr. Harmon stated that the utility rates resolution implements changes to the Solid Waste fees. Over the last 18 months, staff has developed a comprehensive solid waste cost of service and rate design study with the assistance of consulting firm Burns & McDonnell. The study was presented to Council on October 26, 2017, and during the Special Council Meeting on February 15, 2018, direction was given for staff to present the rate increases reflected in scenario 1 of the study to Council for consideration. WKSHP061418 Minutes Page 3 (2j): Jennifer Prochaska, Economic Development Manager, provided an explanation on the amount of time and resources the Fire Department spends on the issuance of permits, following up on complaints, and taking corrective action if needed. 5. Presentation, possible action, and discussion related to the impact of the creation of a Property Tax Homestead Exemption. Mary Ellen Leonard, Director of Financial Services, updated Council on the research related to the institution of a Homestead Exemption related to property taxes. Staff provided Council with a summary of the exemption law instituted by the State, results of an anecdotal survey conducted of other cities, the impact the exemption would have on the taxpayer and the City at varying rates and the process related to enacting an exemption. The Budget & Finance recommended on April 26, 2018 to present to Council. Possible Options 1. No implementation 2. Implement an exemption 3. Implement an exemption and offset with tax rate increase 4. Other options Staff required direction from Council on how to move forward with the property tax homestead exemption. Council directed staff to move forward with Option 3 - Implement an exemption and offset with tax rate increase. 6. Presentation, possible action, and discussion regarding the extension of the City’s Extraterritorial Jurisdiction and the status of various annexation development agreements. Lance Simms, Director of Planning and Development, provided Council an overview of the City’s Extraterritorial Jurisdiction (ETJ) with an emphasis on the possible extension of the ETJ to five miles.  Non-Annexation Development Agreements  Offered when subject property is appraised as ag, timberland, or wildlife management  Ten-year term  Guarantees the continued ETJ status of subject property (no annexation/city taxes)  Authorizes the enforcement of certain City regulations and planning authority (A- O zoning district, now called “Rural”)  Recent Accomplishments  Chapter 8 of the City’s Comprehensive Plan updated (April 2016)  ILA with City of Bryan to extend ETJ common boundary updated (February 2017)  Renewed 12 Annexation Development Agreements covering over 2,000 acres in the ETJ (April 2018)  Annexation of 65 acres on west side in (April 2018) WKSHP061418 Minutes Page 4 Staff required direction on several annexation development agreements that expired earlier this year; do we offer new 10-year annexation agreements to property owners and should we extend the City’s ETJ from 3.5 miles to 5 miles? Council concurs with staff’s recommendation on annexation agreements to property owners, extending the ETJ of 5 miles and model the Burleson agreement with the Brazos County agreement. 7. Council Calendar Council reviewed the calendar. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks an d Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Nichols reported on Health Board. 9. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 6:37 p.m. on Thursday, June 14, 2018. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary