HomeMy WebLinkAbout04/26/2018 - Workshop Minutes - City CouncilWKSHP042618 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
APRIL 26, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Chuck Gilman, Interim City Manager
Jeff Capps, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 3:30 p.m. on Thursday, April 26, 2018 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 3:30
p.m. on Thursday, April 26, 2018 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
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B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
City Secretary
City Manager
Council Self-evaluation
The Executive Session recessed at 5:13 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Item 2d was pulled from Consent for clarification.
(2d): Donald Harmon, Director of Public Works, provided an explanation of how agreements
between City of College and College Station ISD are negotiated and how the entities work together
to set up a project budget for each agreement.
5. Presentation, possible action, and discussion regarding the results of the Automated
Metering Infrastructure (AMI) Feasibility Study.
Timothy Crabb, Director of Electric, introduced Tom Asp, Principal Engineer and Analyst with CTC
Technology & Energy.
Tom Asp, Principal Engineer and Analyst, updated Council on the results of the Automated Metering
Infrastructure (AMI) Feasibility Study and possible implementation of water and electric AMI,
including the benefits and challenges of using this technology. The report presented an overview
of advanced metering infrastructure (AMI) technologies and meter data management (MDM)
systems and the potential benefits that deploying each might provide to the City of College Station.
The report also outlined an overall vision of an AMI and MDM deployment, as well as potential
supporting objectives that reflect both external conditions and the limitations of the City’s internal
resources. In addition, the report included implementation and operating cost estimates for an
AMI network and MDM system, a summary of potential benefits that AMI and MDM deployment
may enable, and candidate AMI and MDM requirements.
Option 1: Electric and Water Ami Implementation
Start the process of implementing Electric and Water AMI. Process will take approximately 3
years to complete and will involve additional staffing, an RFP selection process, and installation
and testing of communications and MDM, and installation of the metering systems.
Option 2: Electric Implementation and Staged Water AMI
Start the process of implementing Electric AMI and stage the implementation of Water AMI.
Electric would still require 3 years and Water would be staged over 4 years. The study shows very
little difference from Option 1 as the elimination of the meter reading benefit would take longer to
be realized.
Option 3: Electric Implementation with Deferred Water AMI
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Start the process of implementing Electric AMI. Process will take approximately 3 years to
complete. Water will continue to install “AMI ready” meters for possible future AMI
implementation.
Option 4: Defer Electric and Water AMI
Continue to defer making the transition to AMI. Water will continue to install “AMI ready” meters
for possible future AMI implementation.
Staff recommends that the Council approve Option 3 which is to move forward with the
implementation plan for Electric AMI and to defer the transition to Water AMI.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve staff’s
recommendation for Option 3. The motion carried unanimously.
6. Presentation, possible action, and discussion regarding the creation of a Regional Mobility
Authority (RMA).
Troy Rother, Senior Engineer, introduced Dennis Christiansen and Doug Bramwell with J/C Jones
and Cater.
Dennis Christiansen, TTI Agency Director–Emeritus, and Doug Bramwell, Jones|Carter, updated
Council on the Regional Mobility Authority presented at the March Transportation and Mobility
Committee meeting. Mr. Bramwell explained that that creating an RMA provides the community
with an additional tool to utilize for transportation planning and funding. It gives College Station,
Bryan, and Brazos County as a whole more visibility, and demonstrates to TxDOT and State we
are proactive, organized, and engaged in solving the region’s transportation issues.
Steps to create an RMA:
1. County Commissioner’s court must authorize the creation of the RMA
2. Petition for creating an RMA is prepared and submitted to TTC
It must benefit the region, and the state to “increase of their commerce and
prosperity, and for the health, living conditions and public safety”
Reviewed by TTC & TxDOT
3. After a successful review, the TTC will issue a minute order creating the RMA
4. County accepts the TTC minute order and creates the RMA Board which is comprised of:
Odd number of directors, appointed by Commissioner’s Court
Presiding officer, appointed by Governor
Disqualifications for serving:
Elected officials
Non-residents
TxDOT Employees
Any government employees (city, county, TAMU)
Property owners who’s land may be acquired
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to direct the Mayor to create
a letter on the behalf of the Council to Brazos County Commissioners Court to authorize the
creation of the RMA. The motion carried unanimously.
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7. Council Calendar
Council reviewed the calendar.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks an d Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Transportation and Mobility Committee, TAMU Economic
Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment,
Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments.
No meetings to report on at this time.
9. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 6:44 p.m. on Thursday, April 26, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary