HomeMy WebLinkAbout04/26/2018 - Regular Minutes - City CouncilRM042618 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
APRIL 26, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Chuck Gilman, Interim City Manager
Jeff Capps, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Mooney at 6:52 p.m. on Thursday, April 26, 2018 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentation proclaiming May 4th, 2018 as International Fire Fighter’s Day.
Mayor Mooney presented the proclamation to representatives of the College Station Fire
Department and proclaimed May 4, 2018 as International Fire Fighter’s Day.
Hear Visitors Comments
James Benham, College Station, came before Council to honor the service and sacrifice of Army
Captain David Michael Fraser.
Weston Salanty, College Station, addressed Council regarding poor road conditions that are
dangerous for drivers and passengers. Better Roads, Better Life (a student led interest group) urges
action to be taken to ensure the safety and happiness of our citizens.
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Hugh Stearns, College Station, addressed Council and made the following observations and
recommendations on citizen engagement:
The 200’ state minimum notification distance when there is a variance or zoning change
is inadequate.
HOA presidents are not community leaders.
Not all homes are in an HOA.
Have a large sign at Council chambers inviting citizens to sign up for Planning and
Development notifications.
Announce the notification list in Council meetings.
Announcements should only pertain to planning and development issues.
Hold citizen engagement workshops, teach citizens how to engage with Staff and Council,
divide the city into a few districts that encourage neighborhoods to work togeth er.
Engage citizens with interactions like the Citizens Congresses held a decade ago.
Hold future City Councils to the neighborhood plans when they are developed.
Neighborhood plans should be implemented and updated with input from the
neighborhoods.
Increase the budget and purview of the office of Neighborhood services.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
April 12, 2018 Workshop Meeting
April 12, 2018 Regular Meeting
2b. Presentation, possible action, and discussion regarding the Agreement for Services with
the Brazos Valley Softball Umpires Association to provide officiating services for City
athletic leagues, programs and tournaments (Contract Number 18300369) in an amount not
to exceed $125,000 per year.
2c. Presentation, possible action, and discussion on approving job order construction
contract #18300449 for various facilities corrective maintenance services from Jamail &
Smith Construction, LP in the amount of $346,260.81. Contract pricing is available from
Jamail & Smith Construction, LP through Buy Board contract #464-14.
2d. Presentation, possible action, and discussion on an Interlocal Agreement between the
City of College Station and College Station Independent School District for the cost
participation by College Station Independent School District in the City’s Holleman Drive
South Widening Project. CSISD will be reimbursing the City for actual costs of the
deceleration lane, traffic signal improvements, and necessary utility relocations up to
$395,500 for improvements related to the new River Bend Elementary School.
2e. Presentation, possible action, and discussion regarding approval of a professional services
contract (Contract No. 18300430) with Kimley-Horn and Associates, Inc. in the amount of
$312,000 for the design and construction phase services for the Northeast Sanitary Sewer
Trunk Line Phase 2 Project and Resolution No. 04-26-18-2e Declaring Intention to
Reimburse Certain Expenditures with Proceeds from Debt.
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2f. Presentation, possible action, and discussion regarding approval of the construction
contract (18300375) with C. F. McDonald Electric, Inc. in the amount of $171,469 for the
Municipal Court/Traffic Control Center Backup Generator Project.
2g. Presentation, possible action, and discussion regarding approval of Resolution No. 04-26-
18-2g authorizing a License Agreement with Thomas and Stephanie Adams for the
encroachment of a portion of an underground pool structure located at Lot 26, Block 30,
Phase 9A, Pebble Creek Subdivision.
2h. Presentation, possible action, and discussion regarding the first lease amendment with
JAR Capital Investments, LLC amending the original lease (16300284) extending lease term
for two years for leased space at 511 University Drive East.
2i. Presentation, possible action, and discussion on the second reading of a franchise
agreement Ordinance No. 2018-4002 with Budget Disposal d/b/a Premier Metal Buyers, for
the collection of recyclables from commercial businesses and multi-family locations.
2j. Presentation, possible action, and discussion on the second reading of a franchise
agreement Ordinance No. 2018-4003 with Pronto Services, LLC. for the collection of
recyclables from commercial businesses and multi-family locations.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance No.
2018-4004 amending Appendix “A”, “Unified Development Ordinance,” Section 4.2,
"Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by
changing the zoning district boundaries from PDD Planned Development District to T
Townhouse for approximately 36 acres generally located at the intersection of Buena Vista
and Summit Crossing Lane.
Rachel Lazo, Planning & Development, stated that the applicant had requested a T Townhouse
rezoning at this location to allow for Phases 4 -6 of the existing Summit Crossing development.
Previously, Summit Crossing has developed under a Planned Development District with duplexes
as an approved use, then revised the PDD for townhouse uses. Instead of continuing to modify the
PDD. The applicant has chosen to request T Townhouse as it would still comply with the urban
land use designation. Ms. Lazo, also explained that currently the property is undeveloped, moving
urban-density residential eastward up Harvey Road, and there is no floodplain on the property and
it is relatively flat. City staff and the applicant are working with TxDOT on the appropriate
implementation of a center turn lane at the aforementioned location.
The Planning & Zoning Commission considered this item at their April 5, 2018 meeting and voted
5-1 to recommend approval. Staff also recommended approval.
At approximately 7:35 p.m., Mayor Mooney opened the Public Hearing.
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Parviz Vessali, College Station, addressed Council about his TIA and meeting with TxDOT. Mr.
Vessali stated that TxDOT has investigated and discussed the consideration to restripe SH 30
between Veteran’s Park and FM 158 to a 3-lane roadway. It was also stated by TxDOT that their
decision to follow up next month’s seal coat with the revised striping configuration.
There being no further comments, the Public Hearing was closed at 7:38 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Rektorik, the City Council voted five (5) for and two (2) opposed, with Councilmembers Brick
and Harvell voting against, to adopt Ordinance 2018-4004 amending Appendix “A”, “Unified
Development Ordinance,” Section 4.2, "Official Zoning Map," of the Code of Ordinances of the
City of College Station, Texas by changing the zoning district boundaries from PDD Planned
Development District to T Townhouse for approximately 36 acres generally located at the
intersection of Buena Vista and Summit Crossing Lane. The motion carried.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance No.
2018-4005 amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning
Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of
College Station, Texas by changing the zoning district boundaries from PDD Planned
Development District to MF Multi-Family on approximately 12 acres of land, located at the
intersection of Summit Crossing Lane and Harvey Road.
Rachel Lazo, Planning & Development, stated that the applicant has requested a rezoning for
approximately 12 acres of land from PDD Planned Development District with a base zoning of D
Duplex to MF Multi-Family. The property is currently designated as Urban on the Comprehensive
Land Use and Character Map. This designation calls for intense land use activities that include
townhomes, duplexes, and high-density apartments and is consistent with the applicant’s proposed
rezoning request. The proposed zoning request to rezone for multi-family on this property would
allow for dense residential development in a Greenfield area planned for high concentrations of
residential uses for along Harvey Road, a major thoroughfare. The request would then provide the
opportunity to offer another housing type in an area that is primarily single-family attached and
detached. Also, City staff and the applicant are working with TxDOT on the appropriate
implementation of a left turn lane at the aforementioned location.
The Planning & Zoning Commission considered this item at their April 5, 2018 meeting and voted
5-1 to recommend approval. Staff also recommended approval.
At approximately 7:55 p.m., Mayor Mooney opened the Public Hearing.
Parviz Vessali, College Station, addressed Council about his communication with TxDOT and
how TxDOT will address the traffic safety.
There being no further comments, the Public Hearing was closed at 7:57 p.m.
MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember
Rektorik, the City Council voted five (5) for and two (2) opposed, with Councilmembers Brick
and Harvell, voting against to adopt Ordinance 2018-4005 amending Appendix A, “Unified
Development Ordinance,” Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the
Code of Ordinances of the City of College Station, Texas by changing the zoning district
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boundaries from PDD Planned Development District to MF Multi-Family on approximately 12
acres of land, located at the intersection of Summit Crossing Lane and Harvey Road. The motion
carried.
3. Public Hearing, presentation, possible action, and discussion to consider Ordinance No.
2018-4006 on a Conditional Use Permit request for a Mobile Food Court, on approximately
0.4 acres located at 203 First Street.
Rachel Lazo, Planning & Development, stated that this request is for a Conditional Use Permit
amendment to remove the requirement for Texas certified peace officers for an existing Mobile
Food Court currently zoned NG-1 Core Northgate. Originally approved in October 2016, the CUP
allows for the operation of a Mobile Food Park at the subject property. However, there were
concerns over light and noise pollution as well as potential crime which culminated in conditions
placed upon approval that the sale of alcohol be limited to beer and wine only, ending no later than
midnight, and the requirement of at least two Texas certified peace officers Thursday through
Sunday from 10:00 pm to 3:00 am. The site developed and received a Certificate of Occupancy
in December 2017. Since then, activity on the site has been relatively unremarkable, resulting in
the current request to remove the condition on the CUP for the requirement of certified peace
officers. The use of a food truck park is compatible with the area’s existing multifamily and
commercial establishments which include restaurants and bars. After seeing how the mobile food
park has functioned over the past four months, the College Station Police Department has
determined that they do not anticipate existing uses being negatively impacted by removing the
requirement for the stationing of two peace officers from 10:00 pm to 3:00 am Thursday through
Sunday.
The Planning & Zoning Commission approved item on April 19th meeting and voted unanimously
to recommend approval. Staff also recommended approval.
At approximately 8:02 p.m., Mayor Mooney opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 8:02 p.m.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2018-4006
a Conditional Use Permit request for a Mobile Food Court, on approximately 0.4 acres located at
203 First Street. The motion carried unanimously.
4. Presentation, possible action, and discussion regarding approval of Ordinance No. 2018-
4007 annexing approximately 65 acres located in the City’s ETJ on the west side of the City,
generally located in the vicinity of Rock Prairie Road West, Holleman Drive South, and
North Graham Road.
Lance Simms, Planning & Development Director, stated that this ordinance provides for the
annexation of approximately 65 acres on the west side of the City. The City Council approved an
ordinance establishing two public hearings and directing staff to prepare an annexation service
plan for the area in January 2018. The two public hearings were held on 19 March and 22 March
2018.
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The Planning & Zoning Commission heard this item on 15 February and voted 7-0 to recommend
approval of the annexation. Staff also recommends approval of the ordinance.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2018-
4007 annexing approximately 65 acres located in the City’s ETJ on the west side of the City,
generally located in the vicinity of Rock Prairie Road West, Holleman Drive South, and North
Graham Road. The motion carried unanimously.
5. Presentation, possible action, and discussion concerning adoption of Ordinance No. 2018-
4008 authorizing the issuance of up to $55,000,000 in principal amount of “City of College
Station, Texas Certificates of Obligation, Series 2018”; delegating the authority to certain
City Officials to execute certain documents relating to the sale of the certificates; approving
and authorizing instruments and procedures relating to the certificates; and enacting other
provisions relating to the subject.
Jeff Kersten, Assistant City Manager, stated that this issuance of up to $55,000,000 is to fund
various capital projects identified and approved as a part of the annual budget. The Certificates of
Obligation proposed are to be issued for streets, parks, land for a future fire station, city hall design,
information technology, electric, and water and wastewater system improvements; and debt
issuance costs. General Government is approximately $18,885,000; Utility Projects is
approximately $19,870,000; Estimated Debt Issuance cost of $500,000; and the total debt issue is
$39,255,000.
Spencer Day, Assistant Vice President of Hilltops Securities, Inc., presented council the Series
2018 Certificates of Obligation Preliminary Statistic Rates and the Recent Texas City Tax-Exempt
General Obligation Sales Comparisons.
Staff reviewed the impact of the Certificates on the City’s ability to meet debt service requirements
and the effect they may have on the ad valorem tax rate. This issue is not anticipated to impact the
debt service portion of the ad valorem tax rate. The impact on the utility rates will be reviewed as
part of the financial forecast and FY19 budget.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2018-
4008 authorizing the issuance of up to $55,000,000 in principal amount of “City of College Station,
Texas Certificates of Obligation, Series 2018”; delegating the authority to certain City Officials to
execute certain documents relating to the sale of the certificates; approving and authorizing
instruments and procedures relating to the certificates; and enacting other provisions relating to
the subject. The motion carried unanimously.
6. Presentation, possible action, and discussion regarding contract 18300367 with JT Vaughn
Construction, LLC as the Construction Manager at Risk for the College Station Police
Headquarters project.
Erica Wozniak, Project Manager, City Manager’s Office, stated as previously approved by
Council, the Construction Manager at Risk delivery method is being utilized for the College
Station Police Headquarters project. Staff received 12 proposals from Construction Management
firms. Staff reviewed the proposals and completing a bid tabulation, 4 of the 12 firms were selected
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for interviews. After interviewing these 4 firms, staff believes JT Vaughn Construction, LLC will
provide the best value for the City of College Station in regards to the new P olice Headquarters
project. The total project budget is $28,000,000.00 and $25,000,000.00 of that amount is available
for construction costs.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve contract 18300367
with JT Vaughn Construction, LLC as the Construction Manager at Risk for the College Station
Police Headquarters project. The motion carried unanimously.
7. Presentation, possible action, and discussion regarding an appointment to the Research
Valley Partnership (RVP).
No discussion made at this time, moved to May 14th Council Meeting.
8. Presentation, possible action, and discussion on future agenda items and review of
standing list of Council generated agenda items: A Council Member may inquire about a
subject for which notice has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal
to place the subject on an agenda for a subsequent meeting.
Councilmember Harvell requested a report on how Community Services enforces our
neighborhood regulations.
Mayor Mooney requested a future agenda item to revisit the naming of the former Arts Council
facility.
9. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City
Council at 8:50 p.m. on Thursday, April 26, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary