HomeMy WebLinkAboutRM091275thMinutesMINUTES OF THE 75TH ANNIVERSARY COMMITTEE
September 12, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
B. B. Holland
Jane Cohen
Jerry Cooper
Sherry Ellison
Sherry Frisk
Sarah Hensz
Gary Ives
Henry Mayo
Allison Meserole
Tracy Paine
Dave Ruesink
Pattie Sears
Scott Simpson
Tom Taylor
Ben White
Heather White
City Staff:
Jacob Morris, Historic Records Coordinator
Mike Neu, Multimedia Coordinator
1. Call to Order
The 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:30 a.m. on September 12, 2013 in the College Station City Hall, 1101 Texas Avenue, College Station, TX
77840.
2. Hear Visitors
There were no visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes. Minutes were approved with minor changes.
4. Sponsorship Workshop
Chair Harvell introduced the meeting and thanked all of the 75th anniversary committee members for their efforts, and announced that most of the pledged funds have been received. Union
Pacific presented a $10,000 check in a public ceremony. Committee discussed measures to ensure that funds donated for 75th related purposes would be reserved exclusively for that purpose.
5. Promotion and Media
Committee discussed recent developments in promotion and media for 75th events:
The Eagle newspaper did an article related to the Union Pacific donation, and is planning to interview residents about their College Station memories.
A small piece will also appear in Texas Monthly magazine.
Mike Neu reported that he had created informational booklets and fliers.
6. Bush Library Exhibit Update
Mike Neu reported that preparations for exhibit construction were ongoing, and scheduling and pickup for transfer of donated items had begun. Items are being donated directly from the
lender to museum staff, and City employees are facilitating the logistics of transfer. Committee discussed specifics of exhibit, including ways to best incorporate floral arrangements
created by the Garden Club into exhibits.
Committee discussed possible items for donation to the exhibit including:
Shot put
Olympic torch
High School memorabilia including letter jackets, pennants, class rings, and trophies.
Yearbooks
Committee members were requested to volunteer to serve as docents, or recruit potential docents.
7. Homecoming Events, planning
Committee discussed the Homecoming Event (Friday, November 15). Linda Harvell announced that tickets for the dinner were available for $12 per ticket from txtraders.com. It was reported
that J.Cody’s could cater full bbq plates, cobbler, and gratuity for $9.50 per plate. The deadline to secure and pay caterer is a week in advance of event. The Hilton indicated that
they could provide the cash bar. Attendee numbers will be controlled through a list at the door. Capacity is 150 persons, plus 150 at the pavilion. The deadline to purchase tickets
is November 1st. Mayor Ben White advised planning for extra tickets to prevent disappointed visitors. Committee discussed the overall level of exclusivity of the dinner and event, and
decided to revisit at next meeting.
Committee discussed potential entertainment for 75th events, in addition to Chris Austin Martinez. Suggestions included:
Greg Tivis
Squaredancers
Bagpipers
Lone Star Dancers
Little Wranglers
Dave Ruesink suggested contacting the Arts Council of the Brazos Valley for more ideas.
Worldfest
Committee discussed having a presence at Worldfest. They discussed locating information at the Arts Council building. Henry Mayo offered to loan a classic vehicle for display.
Historic Houses
Jerry Cooper reported that roughly 50 owner-occupied houses have been identified in the city that predate incorporation. Committee discussed design of yard signage to recognize these
buildings. The signs are planned to be installed in October.
Carter Park Re-dedication
Jane Cohen reported that the Garden Club will have an event at Carter Park on November 8th.
Ringer Library Display
Tom Taylor reported that he is developing material for the Ringer Library display case.
Docent and Volunteer Shirts
Committee discussed providing shirts to identify docents and volunteers. Committee distributed a list to record volunteers’ shirt sizes.
8. Report- Car Show
So far, over 30 cars are registered for the event. Committee discussed availability of space for parking trailers. Tracy Paine indicated that space should exist in lot 113. Parks Department
will provide port-a-potties and a tent.
9. New Business
10. THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS SCHEDULED FOR THURSDAY, October 10, 2013.
SCHEDULE SUMMARY:
Exhibit: (Oct. 21, 2013 – Jan. 4, 2014) Bush Library and Museum
VIP Event: (Tues., Oct. 22, 2013) Bush Library and Museum
Chamber Ribbon Cutting/InSite Launch Party: (Tues., Oct. 29, 2013) Bush Library and Museum
Classic Film: (Thurs., Nov. 14, 2013) Annenberg Presidential Conference Center
Homecoming Event: (Fri., Nov. 15, 2013) Southwood Community Center, Brian Bachmann Park
Community Celebration: (Sat., Nov. 16, 2013) Bush Library and Museum
11. Adjournment
MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at 10:04 a.m. on Thursday, September 12, 2013.
________________________
Chair
ATTEST:
_______________________
Secretary