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HomeMy WebLinkAboutRM071175thMinutesMINUTES OF THE 75TH ANNIVERSARY COMMITTEE July 11, 2013 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Linda Harvell, chair B. B. Holland Jerry Cooper Sherry Frisk Margaret Godfrey Sarah Hensz Lou Hodges Gary Ives Henry Mayo Tracy Paine Pattie Sears Scott Simpson Libby Vastano Bill Watkins Mayor Ben White City Staff: Sherry Mashburn, City Secretary Jacob Morris, Historic Records Coordinator Mike Neu, Multimedia Coordinator 1. Call to Order The 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:30 a.m. on July 11, 2013 in the College Station City Hall, 1101 Texas Avenue, College Station, TX 77840. 2. Hear Visitors There were no visitors. 3. Consider Approval of Previous Minutes MOTION: The Committee voted to approve the minutes. Minutes were approved. 4. Sponsorship Workshop Chair Harvell introduced the meeting, announced that two members were needed for the Historic Preservation Committee, and thanked all of the 75th anniversary committee members for their efforts. Committee discussed current status of fundraising. It was reported that approximately $46,000 was pledged thus far. Members were encouraged to contact pledges who had not yet paid, so that the City Council could vote to allocate the funds. Mike Neu reported that once the exhibit designers have developed a materials list, then it would be good to approach home stores, in case they would donate materials. 5. Promotion and Media Committee discussed promotion for 75th related events. Committee discussed several avenues for announcements of events, including: Requesting that Allison Meserole announce KBTX The Eagle agreed to do a special publication. Committee discussed content for promotional pieces. Mike Neu suggested that people who are donating items create brief stories about the items, that can be adapted into promotional announcements. Committee discussed promotional items that could be sold. Mike Neu stated that the city cannot purchase promotional items for public sale, but private businesses could request permission to use the logo. Committee discussed selling promotional items in the Bush Library gift shop. Tracy Paine explained that it is operated by an outside entity related to the foundation, so the management of the gift shop has authority to determine what items are added to inventory. Committee discussed specific items, such as: Challenge coins Pins Wind-chimes T-shirts Committee discussed movable banners to use for promotional and informational purposes. It was determined that as long as they did not violate signage ordinance, they could be placed in conspicuous places, such as entrances to events, banks, etc. Mike Neu suggested 4 banners, and Jerry Cooper offered to assist with developing banners. 6. Bush Library Exhibit Update Committee discussed aspects of the Bush Library exhibit (October 21 through January 4th) and event (Sat. Nov 16, 9:30 to 5) Possible items under discussion, either directly as exhibits, or for informational purposes to develop content included: 1951 and 1953 city directories that indicated that Gus Grissom was a resident 1894 Battalion Items related to local houses of worship Items related to the history of multiculturalism in the city History of local medicine and hospitals , including vintage scales from a local doctor’s office Railroad history, including a print of the Depot by Benjamin Knox Freddy, the College Station PD robot currently under restoration Aerial maps Veterinarians and the vet school Chair Harvell indicated that items donated by local individuals of good quality are preferable to those donated by institutions, because that increases the sense of community participation. Committee discussed the procedure and timeline for the lending of items for the exhibit. Mike Neu summarized the process: Currently the outline for the exhibit items and the specific item list is being finalized. The next step will be to develop information and context for items to be used ( the story that goes with each item), as well as get physical specifications. Sometime in late August or early September, lenders, Bush library curation staff, and city staff will start to make appointments for formal transfer of items for use in the exhibit. Some of the larger items will probably need to be moved by a truck, which could be provided by the city. Mike Neu asked that each member develop a story to give to him, especially those related to items. Committee discussed possible entertainment and attractions for the event. Suggestions included: An appearance by Reveille. Gary Ives offered to try to schedule it, and any contact requested information members may have Sending invitations to the Bush family Dance troupes, such as square dancers, Aggie Wranglers, or swing dancers Vocalists, including possibly requesting Lyle Lovett, Aggie singers, etc. Miniature train. It was reported that the Union Pacific wants to bring the miniature train to provide rides. Committee noted that the matter of insurance needs to be addressed. Committee determined that volunteers and docents could be trained for the event and exhibit. Possibly a callout to community members could get volunteers, especially since they will be useful during school tours. Committee discussed other events specific to the Bush Library: The VIP event (October 22)- Messina Hoff has donated wine and a free room stay Thursday, November 14th, the Bush Library will have a showing of the film, We’ve Never Been Licked. 7. Homecoming Events, planning Committee discussed the Homecoming Event (Friday, November 15). Concerned that Brian Bachmann park may be small, committee discussed other possible venues. Veteran’s Park pavilion, one of the suggestions, was unavailable. Committee also suggested A&M Consolidated, but the serving of alcoholic beverages may be problematic. Committee discussed a possible schedule and payment structure: The dinner event would extend roughly from 6 to 7 followed by.. Open house from 7 to 10 Dinner to cost approximately 10 dollars It may be possible to do tickets and payment through the Texas Trading Post site and/or wristbands could be issued Committee discussed the logistics of the meal. One possible caterer included Rick Moon, of Blue Moon catering. Committee suggested a two week prior to event deadline to secure a caterer. Committee recommended securing a caterer with a liquor license and a security guard if alcohol was to be served. Report- Art and Essay Contest Libby Vastano reported that planning for the student art and essay contest was progressing. She reported that students need time to prepare, so the contest submittals should be no earlier than October 1st, and it was determined that the date would be discussed further. Libby Vastano reported that she had developed a theme, “College Station, 75 years of growth, continuity, and change.” Committee suggested possibly coordinating with 4th and 7th grade curriculum, as well as contacting home-school groups. Committee discussed the number of possible awards, and various ways of grouping submissions by grade level. Chair indicated that it may be possible to pay for some of the awards as a budget item. Libby Vastano reported that currently there were 3 art judges and 1 essay judge. 8. Report- Car Show B. B. Holland reported that preparation for the car show is progressing. Approximately 100 spaces total were allocated for vehicles, and six spaces at the entrance circle. Committee indicated that it is very likely that a vintage fire-truck will be available as well. 9. New Business 10. THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS SCHEDULED FOR THURSDAY, AUGUST 8, 2013. 11. Adjournment MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at 10:30 a.m. on Thursday, July 11, 2013. ________________________ Chair ATTEST: _______________________ Secretary