HomeMy WebLinkAboutRM03141375thMinutesMINUTES OF THE 75TH ANNIVERSARY COMMITTEE
March 14, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
Jerry Cooper
B. B. Holland
Ruth Liss
Henry Mayo
Bill McGuire
Margaret Godfrey
Dave Ruesink
Ron Schmidt
Tom Taylor
Mayor Ben White
City Staff:
Sherry Mashburn, City Secretary
Jacob Morris, Historic Records Coordinator
Mike Neu, Multimedia Coordinator
David Schmitz, Parks and Recreation Director
1. Call to Order
The 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:35 a.m. on March 14, 2013 in the College Station City Hall, 1101 Texas Avenue, College Station, TX 77840.
2. Hear Visitors
There were no visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes. Minutes were approved.
4. Scheduling and Event Specifics
Committee discussed event scheduling.
October 23rd was stated to be the actual opening of the Bush Library exhibit.
Tuesday, October 22nd was suggested as a date for an event for VIPs and large sponsors upon verification by Bush Library staff.
No firm date was set for a ribbon cutting.
Friday evening INSERT DATE HERE was suggested for a homecoming at Southwood Community Center.
A homecoming/Reunion event at Bachmann Park is suggested to occur on INSERT DATE HERE. Parks Director David Schmitz requested setup information when it is finalized.
5. Sponsors
Committee discussed sponsorships. Chair Harvell reported that letters to the Chamber of Commerce have been sent out, and encouraged members to contact potential sponsors. Members were
instructed to inform Jacob Morris when a potential sponsor was contacted, so that a master contact list could be maintained that would help avoid contacting the same sponsor multiple
times. City Secretary Sherry Mashburn offered to print sponsorship packets for members, on a by-request basis in order to conserve paper.
6. Budget
Chair Harvell passed out a working budget spreadsheet, and encouraged committee members to contact her with suggested changes.
7. Publicity
Chair Harvell reported that she was recently on Infomaniacs and that Mayor White will discuss sponsors on the show Monday the 18th. Mike Neu reported that City Staff has added the 75th
Logo to email signatures. A banner in the Eagle paper promoting city history was suggested.
Committee discussed a tagline for 75th related events. Suggestions included:
All aboard the College Station 75th Birthday Express
All Aboard for College Station
75 years! Celebrate/Celebration College Station
Citified for 75 Years
8. Additional Planning and Reports related to 75th Activities
Committee discussed overall layout and content of proposed Bush Library exhibit. Committee discussed ideas for a railroad model display, use of airport searchlight. PD robot, Olympic
medals and shot put, the 1979 human backgammon world record, roland chatham photographs of the city, cotton bowl cards, golden fire axe, wedgewood plates of campus, culpepper realty
sign, 1903-04 Longhorn Yearbook. It was reported that Museum staff would like to have exhibit items by June first.
Committee discussed other events, Chair Harvell reported that new Historic Preservation Committee Member, Gary Ives, has offered to work on the reunion event.
9. New Business
10. THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS SCHEDULED FOR THURSDAY, APRIL 11, 2013.
11. Adjournment
MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at 10:24 a.m. on Thursday, March14, 2013.
________________________
Chair
ATTEST:
_______________________
Secretary