HomeMy WebLinkAboutRM12131275thMinutesMINUTES OF THE 75TH ANNIVERSARY COMMITTEE
December 13, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
Ann Hays
Jerry Cooper
Kim Fox
Margaret Godfrey
B. B. Holland
Sarah Hensz
Helen Kunz
Shannon Overby
Tracy Paine
Dave Ruesink
Tom Taylor
Mayor Ben White
City Staff:
Sherry Mashburn, City Secretary
Jacob Morris, Historic Records Coordinator
1. Call to Order
The 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:30 a.m. on November 8, 2012 in the College Station City Hall, 1101 Texas Avenue, College Station, TX 77840.
2. Hear Visitors
There were no visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes. The motion carried unanimously.
4. Chair Report
Chair Linda Harvell reported developments since last meeting. Chair announced airing of a video anthology of the 1st 50 years of the city and noted that it may be useful for Bush Library
exhibit. Chair encouraged members to publicize the Tell Your Story initiative, and contribute to collection of exhibit content.
5. Sponsorship Workshop
Committee discussed sponsorshi0.p ideas for the Bush Library Exhibit and opening event.
Committee discussed possible sponsors, including businesses, the Union Pacific RR, and area banks. $50,000 was estimated as a reasonable goal for fundraising. Committee then determined
that it was important to develop sponsorship levels for development of sponsorship packets. Committee agreed to package sponsorship packets in an attractive and thematic manner. A railroad
theme was discussed with tentative proposed terms and levels as follows:
$100 [Brakeman]
$500 [Conductor]
$1,000 [Engineer]
$2,500 [Yard Master]
$5,000 [Superintendent]
$10,000 [Rail Baron]
Committee discussed details of the proper way to hold monies raised for the event, issues of tax deductions for donors, payment mechanisms, etc. City Secretary offered to contact fiscal
department to clarify details.
6. Additional Dialogue Related to 75th Anniversary Activities
Committee discussed additional items:
Committee discussed details of proposed auto show. Members determined that it would be necessary to: provide Bush library with the number of vehicles in participation, contact University
Police for security, finalize times, create registration forms, and determine any possible fees.It was reported that lot 43 capacity is 340 spaces in total.
Members of the “Best of the 50s” Reunion reported that reunion events would complement 75th events, and discussed lodging and mailing lists.
Committee discussed potential exhibit content, including the history of locations and associated people, including Guion Hall, the Grove, local theatres, Adamson Lagoon and others. Committee
discussed early transportation, including the practice of Aggies hitchhiking, the depot, and the interurban.
7. New and Other Business
THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS SCHEDULED FOR THURSDAY, January 10, 2013.
8. Adjournment
MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at approximately 9:50 a.m. on Thursday, December 13, 2012.
________________________
Chair
ATTEST:
_______________________
Secretary