HomeMy WebLinkAbout09/09/2010 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
No. 2 - Proposed Budget Review
Coversheet revised 6
Memo 7
No. 3 - Bryan-College Station Mobility Initiative
Coversheet revised 10
No. 4 - Food Trucks and Micro-Industrial Uses
Coversheet revised 11
Food truck examples 12
No. 5 - Proposed BVSWMA, Inc Budget
Coversheet revised 13
No. 6 - BVSWMA Asset Transfer Agreement
Coversheet revised 14
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown
Agenda
College Station City Council
Workshop Meeting
Thursday, September 09, 2010 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion on the FY 2010-2011 Proposed Budget.
3. Presentation, possible action, and discussion regarding an update on the Bryan-College Station Mobility
Initiative.
4. Presentation, possible action, and discussion regarding the Unified Development Ordinance and the
regulation of emerging commercial and industrial businesses including food trucks and micro-industrial
uses (micro-breweries, micro-coffee roasting, etc.)
5. Presentation, possible action, and discussion on the FY 2010-2011 BVSWMA, Inc Proposed Budget.
6. Presentation, possible action, and discussion regarding the Asset Transfer Agreement between BVSWMA
Inc., the City of College Station and the City of Bryan.
7. Council Calendar
September 10 Special BVSWMA Board Meeting at Public Works - Room 203 Municipal Court
Bldg - 300 Krenek Tap, 11:30 a.m.
September 13 BVSWMA Luncheon/Tour, 12:00 p.m.
September 13 Joint BVSWMA Inc. Board, COB and COCS Council in Council Chambers, 4:30 p.m.
September 13 Special Meeting - Adoption of Budget in Council in Council Chambers, 6:00p.m.
September 15 BVSWMA Inc. Board Meeting at COB Municipal Building - Room 305, 11:00 p.m.
September 15 2010 Exploring History Lunch Lecture Series at CS Conference Center, 11:30 p.m.
September 16 Business After Hours - Sterling Automotive in Council Calendar, 5:30 p.m.
September 16 Planning & Zoning Meeting in Council Chambers, 6:00 p.m.
September 17 TTI - Environmental & Emissions Research Facility Grand Opening at TAMU Riverside
Campus, 11:00 a.m.
September 20 IGC Meeting at BVCOG, 12:00 p.m.
September 21 Council Transportation Committee Meeting in Council Chambers, 4:30 p.m.
September 21 Celebrating the Arts 2010 at Miramont Country Club, 5:30 p.m.
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City Council Workshop Meeting
Thursday, September 9, 2010
September 22 Joint BVSWMA Meeting with City of Bryan, City of College Station, County, 10:30 a.m.
September 23 Council Workshop/Regular Meeting in Council Chambers, 3:00 & 7:00 p.m.
November 11 Dedication of the Korean War Memorial on the Lynn Stuart Pathway, Veterans Park,
4:00 p.m.
November 11 Reading of the Names at the Veterans Memorial, Adams Plaza, Veterans Park, 6:00 p.m.
November 11 Veterans Memorial Day Ceremony at the American Pavilion, Veterans Park, 7:00 p.m.
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos
Valley Wide Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code
Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Mayor’s Council on Physical Fitness, Metropolitan Planning Organization,
National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas
Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of
Adjustments, (Notice of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste
Management Agency contract, on proposed methane gas contract
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Clancey v. College Station, Glenn Brown, and Kathy Merrill
Legal Advice
a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
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City Council Workshop Meeting
Thursday, September 9, 2010
b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary
matter from a lot in the College Hills residential area.
c. Legal issues of purchase and lease back to Arts Council
d. Legal issues related to the Café Eccell lease
Personnel {Gov’t Code Section 551.074}; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public.
The following public officer(s) may be discussed:
a. City Manager
b. Council Self-Evaluation
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Pharmaceutical Prospect for Bio-Corridor
11. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 9th day of September, 2010 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 3rd day of September, 2010 at 5:00 pm
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on September 3, 2010 at 5:00 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2010.
CITY OF COLLEGE STATION, TEXAS By____________________________________
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City Council Workshop Meeting
Thursday, September 9, 2010
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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September 9, 2010
Workshop Agenda Item No. 2
FY 11 Proposed Budget
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on the FY 2010-2011
Proposed Budget.
Recommendation(s): Staff recommends the Council review the FY 11 Proposed
Budget, and provide direction regarding any changes they would like to see incorporated
into the budget.
Summary: This is item is an opportunity for the City Council to provide input and
direction on the FY 2010-2011 Proposed Budget.
The Proposed budget was presented to the City Council at the August 11th meeting, and a
series of meetings have budget workshop meetings have been held to review the proposed
budget.
Attached is a memo that outlines the changes the City Council provided direction on during
the budget review process. The purpose of this meeting is to review those changes and
identify any additional changes the City Council may wish to make to the FY 11 budget.
The budget is scheduled for adoption on Monday September 13th.
Budget & Financial Summary: The budget is discussed in detail in the Proposed Budget
document.
Attachments:
1. The Proposed Budget has been distributed under a separate cover
2. Memo of Proposed Changes
Please bring your copy of the proposed budget to the meeting.
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P.O. BOX 9960
1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77842
www.cstx.gov
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Date: September 3, 2010
Subject: FY 11 Proposed Budget Revisions
The City Council discussed a number of changes to the FY 11 Proposed Budget as part of the budget
review process. As a result, the net operating and capital budget increased by $85,237 to $233,465,937
from $233,380,700. These changes, along with some revisions identified by staff, are outlined below.
General Fund - Net Decrease of $46,179:
Increase Budget for Animal Shelter Contract by $27,085 - This is to align the budget with the
revised contract for a set fee of $169,512.90 for October 1, 2010 through September 30, 2011.
Decrease Budget for Concessions Subsidy of $57,334 – The budgets for concessions revenue
and expenditures were moved to the new Recreation Fund for FY11, along with the subsidy
amount to be paid by the General Fund to cover the shortfall in revenues. The decision was made
during the Budget Workshops to make the concessions a break-even division. As a result, the
General Fund will no longer subsidize the concessions program.
Decrease Budget for Teen Programs by $70,000 – The City Council determined that the teen
programs should be more self sustaining by charging additional or increased fees to the users of
the programs. The decrease in the budget is for temporary/seasonal employees and supplies
previously used for the subsidized programs. The revenue and expenditure budgets for the Youth
Recreation division will be moved to the Recreation Fund in FY11 and the fee revenues will be
monitored to ensure they cover the program expenditures.
Increase Budget (1-time) for Teen Programs by $30,000 – As stated above, the teen programs
need to be more self-sustaining. This 1-time service level adjustment will allow for a transition
period to design programming where user fees will cover the program costs.
Decrease Budget for TX21 funding by $5,000 – Reduce payment to Tex-21. In FY09, the
payment was $10,000. In FY10, the payment is $8,500. For FY11, the payment will be $5,000.
Decrease Budget for Gulf Coast Highway Coalition funding by $5,000 – Reduce payment to
Gulf Coast Highway Coalition. In FY09, the payment was $10,000. In FY10, the payment is
$5,000. For FY11, the payment will be $5,000.
Increase Budget for Street Rehab by $50,000 – By removing the budget from the Economic
Development Fund for the $50,000 marketing payment to the Research Valley Partnership, these
funds can be transferred back to the General Fund and added to the budget for street rehab.
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Decrease Library Budget by $14,276 - The Proposed Budget included preliminary figures sent
by Bryan for the Library Funding. The final figures received from Bryan were $14,276 less - due
to an error in calculation of indirect costs charged to the various libraries. This correction was
identified after the proposed budget was presented to the City Council. This is a staff identified
revision.
Decrease Fire Department Budget by $45,562 and Increase IT Department Budget by $3,794
- The Proposed Budget included a position for the Assistant Emergency Management Coordinator
that is being eliminated as part of an ongoing City budget streamlining effort. Therefore, the Fire
Department Budget will be reduced by $45,562 for salaries and benefits, as well as by 1 FTE. The
employee in that position has moved to the IT Department to fill an open position, and the IT
Budget will be increased by $3,794 to keep the employee’s salary and benefits whole. This is a
staff identified revision.
Increase City Secretary Department Budget by $40,114 – This is the Records Management
Coordinator position that was put on hold in the FY11 Proposed Budget (no FTE impact). It is
recommended that funding be provided for this position due to the increased attention that needs
to be given to records management in the City Secretary’s Office, and the shifting of duties
including Citizen’s University, and others to the City Secretary’s Office. This is a staff identified
revision.
Equipment Replacement Fund – Net Increase of $44,416:
Increase Budget for purchase of Police Vehicle and Equipment by $44,416 – The purchase of
the police vehicle and damaged equipment that was involved in an accident last January was
inadvertently left off of the FY11 Fleet Replacement Schedule (page 243 of Proposed Budget).
The vehicle replacement cost, along with some of the equipment that was unsalvageable totals
approximately $44,416. Funds to cover these costs will be transferred from the Property Casualty
Fund and is currently budgeted in claims expenditures. This is a staff identified revision.
Economic Development Fund – Net Decrease of $50,000:
Decrease Budget for payment to Research Valley Partnership for Marketing by $50,000 –
Included in the Proposed Budget was a payment to the Research Valley Partnership for marketing
expenses that will not be needed. This budget was set aside by a previous Council in the event of
a change in the way the City works with the Research Valley Partnership.
Recreation Fund – Net Change of $0:
Move the Revenue and Expenditure Budgets for the Youth Recreation Division and the
Senior Services Division to the Recreation Fund from the Parks and Recreation Department
of the General Fund. Budgeted revenue totaling $2,100 from teen center memberships and $160
from senior services programs will be moved to the Recreation Fund. Budgeted expenditures
totaling $169,632 (reduced by $70,000 and increased by $30,000 see above) for the teen programs
and $58,346 for the senior programs will also be moved to the Recreation Fund. A total subsidy
of $227,978 from the General Fund will be budgeted in the Recreation Fund and the General
Fund, resulting in a $0 overall budget impact. Indirect costs have not been moved to the
Recreation Fund at this time – more time is needed to determine the indirect costs that would be
associated with these programs. By moving these budgets from the General Fund to the
Recreation Fund, these programs will be more closely monitored and the funds/fees received for
each of these areas will be used only to create new and/or enhance existing programs offered to
teens as well as seniors.
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Remove Subsidy from the Concessions Program. The Council directed this program to be self-
sustaining. As a result, the General Fund will no longer subsidize the program. The Concessions
revenue budgets will be increased and/or the expenditure budgets will be decreased based on the
break-even plan that is being developed. The impact on the budget will be $0 since the subsidy
amount will be offset by the increased revenues in this fund.
Hotel Tax Fund – Net Increase of $137,000:
Increase Budget for a Revolving Tournament fund by $200,000 – The City Council provided
direction to appropriate funds to be used to bring future sports tournaments into the City. These
tournaments must have a minimum of 40 teams and at least 90% of these teams must come from
outside of College Station.
Decrease Budget to Remove the Contribution to the Veteran’s Memorial of $10,000 – There
was not an approved funding request made by the Brazos Valley Veteran’s Memorial for FY11.
Decrease Budget to Remove the Funding for the Bush Library by $50,000 – The decision was
made to remove the funding from the Hotel Tax Fund to the Bush Library, and to increase the
contribution to the CVB to fund the Bush Library as a direct pass through.
Increase Budget to Fund a Direct Pass Through from the CVB to the Bush Library by
$25,000 – This increases the appropriation to the Convention and Visitors Bureau to fund the
direct pass through to the Bush Library (see above).
Decrease Budget for Contribution to the Convention and Visitors Bureau by $28,000 – This
restores the contribution to the amount paid in FY10 – which had been reduced by approximately
5% of non-salary related costs. In FY11, the Convention and Visitors Bureau had submitted a
request to add back the $28,000 to the budget in order to implement new marketing plans.
Change Funding for Arts Council by Increasing the Affiliate Funding Amount by $19,000
and Reducing the Administrative Funding Amount by $19,000 – Arts Council funding in the
Proposed Budget was $289,000 from the Hotel Tax Fund. The Council provided direction to
increase the Affiliate funding by $19,000 and to decrease the O&M funding by $19,000 for a total
net change of $0.
These revisions were detailed in this memo so that the Council can consider them as they move forward
with adopting a budget on September 13.
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September 9, 2010
Workshop Agenda Item No. 3
Bryan-College Station Mobility Initiative
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion regarding an update on
the Bryan-College Station Mobility Initiative.
Relationship to Strategic Goals: IV. Improving Multi Modal Transportation
Recommendation(s): N/A
Summary: Terry Childers from the Texas Transportation Institute (TTI) will make a
presentation briefing Council on progress that has been made to launch this initiative.
The Bryan-College Station Mobility Initiative has been launched to focus on increasing
mobility, regional cooperation, and improving safety for all users of the community
transportation systems. The project, when fully deployed, will result in the establishment of
a Transportation Management Center (TMC) located in the TTI TransLink Laboratory facility.
Budget & Financial Summary: A service level adjustment of $50,000 to be funded from
the Traffic Safety Fund is included in the Fiscal Year 2010-2011 proposed budget for College
Station’s participation in the B/CS Mobility Initiative.
Attachments: N/A
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September 9, 2010
Workshop Agenda Item No. 4
Food Truck and Micro-Industrial Uses Discussion
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, CNU-A, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the Unified
Development Ordinance and the regulation of emerging commercial and industrial
businesses including food trucks and micro-industrial uses (micro-breweries, micro-coffee
roasting, etc.)
Relationship to Strategic Goals: Diverse growing economy
Recommendation(s): Staff recommends that the Council provide direction regarding the
pursuit and scope of any desired Ordinance amendments related to the operation of food
trucks and micro-industrial uses.
Summary: In recent months staff has become aware of potential commercial ventures that
may not currently be permitted by City Code and/or may be significantly constrained by City
code. These uses include food trucks, which could include trucks that visit construction
sites, trucks that offer mobile outlets associated with local or national restaurants, push cart
vendors, etc. These also include small-scale industrial uses; these “micro-industrial” uses
include uses that are ”basic” industrial in nature (i.e., not associated with a restaurant),
such as beer brewing, coffee production, etc. but small or low-intensity in scale.
Current City ordinances permit food truck type uses on a limited and temporary basis,
through the itinerant vendor process, which essentially limits the conduct of the business to
no more than 21 days in a given year. The indication is that most of these emerging uses
are likely to require substantially more than 21 days of operation in a given year. Current
city ordinances limit basic industrial uses to areas zoned for heavy industry with no
consideration given to scale or intensity of the use.
Expansion of these uses would permit additional business opportunities and could generate
additional tax revenues for the City. Potential problems associated with expansion of these
uses could include increased litter, competition with “brick and mortar” restaurants,
incompatible uses, etc.
Staff is seeking direction from the Council on determining if it is desirable to expand these
uses and if so, what (if any) parameters regarding their operations should be established.
Depending on Council direction, staff will either make no adjustments to current Code or will
pursue the development of text amendments that will be presented and discussed in public
hearings at a later date.
Budget & Financial Summary: N/A
Attachments: Food truck examples
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FOOD TRUCK EXAMPLES
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September 9, 2010
Workshop Agenda Item No. 5
FY 11 Proposed BVSWMA, Inc Budget
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on the FY 2010-2011
BVSWMA, Inc Proposed Budget.
Recommendation(s): Staff recommends the Council review the FY 11 BVSWMA, Inc.
Proposed Budget.
Summary: The BVSWMA, Inc proposed budget was presented to the BVSWMA, Inc.
Board of Directors on August 18th.
According to the By-Laws of BVSWMA, Inc, after the board approves the budget the budget
will be presented to the 2 City Council’s for approval. The BVSWMA, Inc Board of Directors
is scheduled to adopt the budget at the September 15th Board Meeting.
The budget as approved by the BVSWMA, Inc Board will be presented to the City Council for
consideration at the September 23 City Council Meeting.
Budget & Financial Summary: The budget is discussed in detail in the Proposed
BVSWMA, Inc Budget document.
Attachments:
1. The Proposed Budget has been distributed under a separate cover
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September 9, 2010
Workshop Agenda Item No. 6
BVSWMA Asset Transfer Agreement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding the Asset Transfer
Agreement between BVSWMA Inc., the City of College Station and the City of Bryan.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): NA
Summary: Staff will present proposed language in the Asset Transfer Agreement that
expresses the intent that College Station has use of the Rock Prairie Landfill property as a
park after the landfill closes.
Budget & Financial Summary: NA
Attachments:
1.
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