HomeMy WebLinkAbout06/10/2010 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
Item 2 - Bryan / College Station Convention and Visitors Bureau
By-Law Amendments
Coversheet revised 6
Attachment 1 - Current CVB By-Laws 8
Attachment 2 - Proposed Amendments 22
Item 3 - Fire Department Staffing Update
Coversheet revised 24
Item 4 - Police Department Staffing Update
Coversheet - Police Department Staffing Needs
Revised 25
Item 5 - College Station Skate Park Project Update
Coversheet revised 26
Item 6 - Council Retreat
Coversheet revised 27
Draft agenda 28
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Mayor Councilmembers
Nancy Berry John Crompton
Mayor Pro Tem Jess Fields
Dave Ruesink Dennis Maloney
City Manager Katy-Marie Lyles
Glenn Brown Lawrence Stewart
Agenda
College Station City Council
Workshop Meeting
Thursday, June 10, 2010 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding amendments to the Bryan / College Station
Convention and Visitors Bureau By-Laws.
3. Presentation, possible action and discussion regarding an update on the Fire Department’s staffing.
4. Presentation, possible action and discussion regarding an update on the Police Department’s staffing and
salaries.
5. Presentation, possible action, and discussion on an update for Council regarding the skate park and a
proposal to utilize an alternative delivery method for construction – Competitive Sealed Proposals.
6. Presentation, possible action, and discussion regarding a draft agenda for the City Council’s retreat
scheduled for June 17 and 18 at the Utility Training Center off of Graham Road.
7. Council Calendar
June 11 Public Works Office - 2nd Floor of CS Municipal Court (300 Krenek Tap) at 6:00 p.m.
June 13 Grand Slam Tennis Tournament Banquet at The Zone - Kyle Field at 7:00 p.m.
June 15 Audit Committee Meeting in Administrative Conference Room at 3:30 p.m.
June 15 Council Transportation Committee Meeting in Council Chambers at 4:30 p.m.
June 16 Wal-Mart Grand Opening at 1815 Brothers Boulevard at 8:00 a.m.
June 16 BVSWMA Inc. Board Meeting at Public Works-Room 203 Municipal Court Bldg at 11:00 a.m.
June 16 2010 Exploring History Lunch Lecture Series at the CS Conference Center at 11:30 a.m.
June 16 Town Hall Meetings with Jess Fields at CS Conference Center room 105 at 7:30 a.m.
June 17-18 Council Retreat - CSU Electric Training Facility - 1603 Graham Road at 8:00 a.m.
June 17 Planning & Zoning Meeting in Council Chambers at 6:00 p.m.
June 18 Opening Ceremonies for Girls 10/12/14 & Under "C" Fast Pitch State Tournament at Veteran's
Park Field # 1 at 6:00 p.m.
June 21 IGC Meeting at the BVCOG at 12:00 p.m.
June 22 Town Hall Meetings with Jess Fields at CS Conference Center room 105 at 7:30 a.m.
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City Council Workshop Meeting
Thursday, June 10, 2010
June 24 Council Workshop/Regular Meeting at 3:00 p.m. and 7:00 p.m.
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos
Valley Wide Area Communications Task Force, BVSWMA, Cemetery Committee, Code Review
Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Mayor’s Council on Physical Fitness, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission,
Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature
Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments , (Notice
of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste
Management Agency contract, on proposed methane gas contract
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Clancey v. College Station, Glenn Brown, and Kathy Merrill
Legal Advice
a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary
matter from a lot in the College Hills residential area.
c. Brief update on Open Meetings Act.
Personnel {Gov’t Code Section 551.074}; possible action
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City Council Workshop Meeting
Thursday, June 10, 2010
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public.
The following public officer(s) may be discussed:
a. City Secretary
b. Selection process of new City Manager
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Pharmaceutical Prospect for Bio-Corridor
11. Action on executive session, or any workshop agenda item not completed or discussed in today’s
workshop meeting may be discussed in tonight’s Regular Meeting if necessary.
12. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Tex as
will be held on the 10th day of June, 2010 at 3:00 pm in the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 7th day of June, 2010 at 2:00 pm
___________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on June 7, 2010 at 2:00 pm and remained so posted continuously for at
least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2010.
CITY OF COLLEGE STATION, TEXAS By____________________________________
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City Council Workshop Meeting
Thursday, June 10, 2010
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service mu st be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
June 10, 2010
Workshop Agenda Item No. 2
Bryan / College Station Convention and Visitors Bureau By-Law Amendments
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding amendments to
the Bryan / College Station Convention and Visitors Bureau By-Laws
Recommendation(s): Staff recommends that the City Council receive the presentation
and provide any input or direction in this regard.
Summary: The CVB’s Board of Directors may consist of up to sixteen (16) members.
Currently, fifteen (15) members are seated; five (5) of these members serve on the
Executive Committee and they then elect the remaining at-large members. Of the five (5)
Executive Committee members, three (3) are appointed by the City of College Station.
Additionally, the City of Bryan as well as the Brazos Valley Lodging Association are each
allowed one (1) appointment to the Executive Committee.
City representation on the CVB Board of Directors is realized through the efforts and
participation of the following appointments:
Dave Ruesink, City Council - Board Member
Steve Moore, TAMU - Board Member, Chairman
John Crompton, City Council - Board Member
David Gwin, City of College Station - Ex-Officio
In response to previous discussions the CVB Board is considering three (3) options for By-
Law amendments that would affect the manner in which the Cities of College Station and
Bryan make appointments to the Executive Committee.
1) Amend the By-Laws to not allow any elected official from the funding partners to
serve on the Executive Committee. Additionally, the By-Laws would be amended
to include a provision requiring the City Councils of Bryan and College Station as
well as Brazos County Commissioners Court to approve of any future By-Law
amendments.
2) Amend the By-Laws to allow no more than two (2) elected officials from any
entity to serve on the Executive Committee. The Board of Directors would
continue to be able to amend the By-Laws without approval from either Council
or the Commissioners Court.
3) Amend the By-Laws allowing each funding partner to appoint only one (1) elected
official to the Executive Committee; College Station would still be permitted to
appoint three (3) total members. Furthermore, the By-Laws would be amended
to include a provision requiring approval from both City Councils on future By-
Law amendments, but only those which pertain to matters of governance.
The CVB has called a special meeting of the Board of Directors for Friday, June 11, 2010 at
which they will consider amending the By-Laws according to the third option above. The
current By-Laws as well as the proposed amendments are attached.
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Budget & Financial Summary: In FY 2010, the City Council allocated $1,107,000 in
annual funding for the CVB. The City of College Station continues to be the primary source
of funding for this Contract partner agency and its various tourism development and
enhancement activities.
Attachments:
1. Current CVB By-Laws
2. Proposed Amendments to the By-Laws
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ARTICLE V—Board of Directors
Section 5.01 The Board of Directors will manage the corporate affairs of BVCVB.
Section 5.02 The Board of Directors shall consist of:
a. Ten (10) voting members whose nomination and approval shall be conducted in
the following manner:
1. Five members of an Executive Committee who shall have and may
exercise the full authority of the Board of Directors. The Executive
Committee members shall be appointed, in part, proportionate to their
participation in paying for the operating, capital and other costs of the
BVCVB, and shall be appointed as follows:
(a) Three members appointed by the City Council of the City of
College Station, only one of which may be an elected official or
employee of the City of College Station;
(b) One member appointed by the City Council of the City of Bryan,
which may be an elected official or employee of the City of Bryan;
and
(c) One member appointed by the Brazos Valley Lodging Association.
The hotelier must be an owner or manager of a hotel or motel
within Brazos County, and shall remain such throughout his/her
tenure as an Executive Committee member.
2. The Executive Committee of the Board of Directors will elect up to eleven
(11) at-large members. Nominees for the at-large Directors shall come
from the (i) travel and tourism industry, represented by hoteliers, food
services managers/owners, (ii) the members of the Brazos Valley Sports
Advisory Board and (iii) other interested parties. Any hotelier so elected
must be an owner or manager of a hotel or motel within Brazos County,
and shall remain such throughout his tenure as an At-Large Board
member.
3. The Board of Directors, upon a majority vote of the Board and the
Executive Committee of the Board, shall have the authority to increase the
size of the Board up to sixteen (16) voting members. Such new Directors
shall be at-large Directors meeting the criteria set forth in Paragraph 2
above.
ARTICLE XIII—Amendment to By-Laws
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Section 13.01 By-Law Amendment. The Board of Directors shall have the power to alter,
amend, or repeal the By-Laws or adopt new By-Laws; provided however, any alteration,
amendment or repeal of Sections 3.01, 5.02a.(1), 5.02a.(3) and 5.08 hereof, shall require the
consent of the City Councils of the cities of Bryan, Texas and College Station, Texas. Notice of
such proposed action shall state the date, time, and place of the meeting to consider such action
and the proposed amendments or modifications to the By-Laws. Notice shall be given no fewer
than ten (10) and no more than thirty (30) days prior to the meeting date. Action by the Directors
with respect to the By-Laws shall be taken by an affirmative vote of a majority of all Directors
(including a majority of the Executive Committee) then in office.
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June 10, 2010
Workshop Agenda Item No. 3
Fire Department Staffing Update
To: Glenn Brown, City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Presentation, possible action and discussion regarding an update on the
fire department’s staffing.
Recommendation(s): Staff recommends continuing the staffing recommendations as
outlined in the fire department business plan.
Summary: The City of College Station fire department has a current staffing of 122
personnel assigned. 105 members of the department are on shift work and are assigned to
A,B or C shift. Operations Personnel work a 24 hour on and 48 hour off work schedule in
accordance with standards established in the Fair Labor Stadards Act. The Department also
has 5 members of the Fire Marshal’s office who work a regular 40 hour work schedule with
each Deputy Fire Marshal working on call 1 week a month to handle fires and calls on the
weekends, holidays and in the evenings. These personnel maintain both a Fire Department
Certification and a Peace Officer Certification to be qualified to conduct Fire Inspections and
Fire Investigations. The Fire Department has 3 members assigned to the Community
Emergency Operations Center to conduct the Emergency Planning, Response, Mitigation and
Grant Management processes with Brazos County, the City of Bryan, Texas A&M University
and the Council of Governments. There are 9 personnel assigned to Fire Adminsitration that
provide Direction, Leadership, Coordination, Research, Planning, Fire and Life Safety
Training, Resource Management and Training in support of the mission of the Fire
Department.
Budget & Financial Summary: The fire department is funded through the general fund
with an approved budget of $11,462,357.
Attachments:
None
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June 10, 2010
Workshop Agenda Item No. 4
Police Department Staffing Update
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption:
Presentation, possible action and discussion regarding an update on the Police Department’s
staffing and salaries.
Recommendation(s):
Continue the staffing recommendations as outlined in the Police Department’s “blue print”
for the futue and the strategic business plan as the budget allows.
Summary:
This will be a discussion and update with regards to the Police Department’s current staffing
levels and staffing needs for the future as has been outlined through our “blue print” for the
future and the strategic business plan. We will also present strategies currently being
implemented to address some pay disparities within the organziation, which should allow us
to more easily attract and retain quality personnel for the future.
Budget & Financial Summary:
The Police Department is funded through the general fund with an approved budget of
$13,803,321 for FY 10.
Attachments:
None
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June 10, 2010
Workshop Agenda Item No. 5
Project Numbers PK0911
College Station Skate Park Project Update
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on an update for Council
regarding the skate park and a proposal to utilize an alternative delivery method for
construction – Competitive Sealed Proposals.
Recommendation(s): Staff recommends Competitive Sealed Proposals be utilized for
selecting the construction contractor for the skate park
Summary: The College Station Skate Park Project was approved by the voters in the
2008 Bond Election. On June 11, 2009, the City Council approved a Professional Services
Contract with Bleyl and Associates for the design of the facility. Over the past 12 months
Staff has conducted three public engagement meetings, completed a comprehensive site
evaluation, provided the Parks and Recreation Advisory Board with updates and received
direction, completed conceptual, preliminary and final design of the park, and is now
prepared publically advertise the project for construction bids in July 2010.
Staff is recommending competitive sealed proposals for selecting the construction
contractor. This alternative delivery method will allow Staff to select the contractor that
provides the best value to the City based on bid price, experience and qualifications, key
personnel, existing workload, quality control program, safety record, references, financial
resources, and claims from other projects.
Budget & Financial Summary: The budget for the skate park project is $920,000. Funds
in the amount of $183,610.25 have been expended or committed to date, primarily for
engineering, leaving a balance of $736,389.75 for construction and related expenses.
Attachments:
None
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June 10, 2010
Workshop Agenda Item No. 6
Council Retreat Items
To: Glenn Brown, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding a draft agenda for
the City Council’s retreat scheduled for June 17 and 18 at the Utility Training Center off of
Graham Road.
Recommendation(s): N/A
Summary: This is a follow-up to the item on May 17 when the City Council provided a list
of possible retreat topics as well as a number of future agenda items. The retreat will be
held on June 17 and 18, a Thursday and Friday, at the CSU Training Facility located on
Graham Road. Attached is a draft list of the items for the retreat as well as future agenda
items, and staff is seeking Council direction.
Budget & Financial Summary: N/A
Attachments: N/A
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Draft Council Retreat Agenda – June 17-18
Day 1
Strategic Plan Review
Budget calendar
Capital Projects O&M/Prioritization
Transportation User Fee
Lunch
City-owned assets and real estate
Status of convention center
EXIT Teen Center options
Branding of College Station
Day 2
Council meeting procedures
- Streamlining Council meetings
- Code of Ethics and Council Relations Policy
- Travel Policy
- Mayor Pro-Tem
- City Charter responsibilities
Speedway annexation
R-1 zoning vs. student housing
Contract agency operations (RVP, CVB and Arts Council)
Lunch
Budget direction
Strategic Plan direction
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