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10/25/2010 - Regular Agenda Packet - City Council
Mayor Council members Nancy Berry Jess Fields Mayor Pro Tem Dennis Maloney John Crompton Katy-Marie Lyles City Manager Dave Ruesink Glenn Brown Agenda College Station City Council Regular Meeting Monday, October 25, 2010 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Presentation and Recognition of Capt. Greg Rodgers upon completion of the Executive Fire Officer Program. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda b y majority vote of the Council. a. Presentation, possible action, and discussion of minutes for August 12, 2010 Workshop and Regular meeting, August 16, 2010 Special meeting and October 14, 2010 Workshop and Regular meeting. b. Presentation, possible action, and discussion regarding approval of a real estate contract in the amount of $265,000 between the City of College Station (Buyer) and Debra Lynn Boyett (Seller) for the purchase of Lot One (1), Block Eighteen (18), W. C. Boyett Estate Partition, also known as 502 Boyett Street. c. Presentation, possible action, and discussion regarding the approval of a construction contract (11-013) with Brazos Paving in the amount of $4,174,508.86 for the Barron Road Widening Phase 2 Project. City Council Regular Meeting Page 2 Monday, October 25, 2010 d. Presentation, possible action and discussion on the second reading of a franchise agreement with Liquid Environmental Solutions for the collection of food waste for the purpose of recycling. e. Presentation, possible action and discussion on the second reading of a franchise agreement amendment with Texas Commercial Waste to add the coll ection of food waste for the purpose of recycling to its agreement. f. Presentation, possible action, and discussion on approval of the 2010 Property Tax Roll in the amount of $24,323,278.70. g. Presentation, possible action and discussion to approve Fiscal Year 2010-2011 expenditures for the Brazos County Health Department in the amount of $351,500. h. Presentation, possible action and discussion on a resolution stating that the City Council has reviewed and approved the City's Investment Policy, Broker-Dealer List and Investment Strategy. i. Presentation, possible action and discussion on a funding agreement between the City of College Station and the Keep Brazos Beautiful for FY11 in the amount of $50,240. j. Presentation, possible action and discussion on approving the budget of the Arts Council of Brazos Valley; and presentation, discussion and possible action on a funding agreement between the City of College Station and the Arts Council of Brazos Valley for FY11 in the amount of $200,000 for Affiliate funding. k. Presentation, possible action, and discussion on a Construction Services Contract with Elliot Construction, Ltd. in the amount of $3,792,932.70 for the construction of the Southwood 5-7 Utility Rehabilitation Project. l. Presentation, possible action, and discussion regarding approval of a resolution authorizing staff to award professional services contract #11-036 with Dunham Engineering in the amount of $50,000 for engineering services to rehabilitate the three million gallon ground storage reservoir. m. Presentation, possible action, and discussion regarding the monthly report on irrigation water use at City of College Station facilities and properties. n. Presentation, possible action, and discussion regarding approval for the participation in the Brazos County Area 2011 Orthoimagery Project, consisting of area agencies contributing to a large area and detailed purchase of aerial imagery, and authorization for the City’s portion of the project, not to exceed $97,000, expensed to Kucera International Inc. in reference to the state contract. o. Presentation, possible action, and discussion on a HOME Tenant Based Rental Assistance (TBRA) Agreement between the City of College Station and Twin City Mission. p. Presentation, possible action, and discussion on a resolution approving a contract for the grant of federal HOME Community Housing Development Organization Set-Aside funds with EMBRACE Brazos Valley in the amount of $198,607.50 for construction of affordable housing. q. Presentation, possible action, and discussion regarding the renewal of an annual blanket purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. City Council Regular Meeting Page 3 Monday, October 25, 2010 r. Presentation, possible action, and discussion regarding approval for the agreement with ESRI on their Small Government Enterprise Licenses Agreement that will change the method for licensing city use of ESRI mapping software at a maximum cost of $132,000 over three years. s. Presentation, possible action, and discussion on the third reading of a ten (10) year franchise agreement with the City of Bryan for retail sale of electricity within the City of College Station and certificated to Bryan by the Public Utility Commission of Texas. t. Presentation, possible action, and discussion on an ordinance amending Chapter 10, Section 3E (2)(i)(15), of the College Station Code of Ordinances changing the posted speed limit on the section of Dexter Drive from 30 mph to 25 mph. u. Presentation, possible action and discussion regarding the approval of the FY 2010 Chapter 59 Ass et Forfeiture Audit reporting form for the College Station Fire Department. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayo r’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation, possible action, and discussion regarding the development of a residential rental property inspection program. 2. Public Hearing, presentation, possible action, and discussion on an ordinance amending Chapter 10, of the College Station Code of Ordinances to remove parking on various streets in the Southside neighborhoods to improve emergency vehicle access. 3. Presentation, possible action, and discussion regarding awarding a contract to HDR Engineers for $55,600 to study City-wide impact fees, to give City Council the option of implementing impact fees, if they so desire. City Council Regular Meeting Page 4 Monday, October 25, 2010 4. Presentation, possible action, and discussion regarding selection of applicants to various Citizen Boards and Committees: CITIZEN MEMBERSHIP Cemetery Committee Construction Board of Adjustments and Appeals Design Review Board Historic Preservation Committee Medical Corridor Citizen Advisory Committee Medical Corridor Stakeholders Advisory Committee BVSWMA, Inc. Board of Directors Zoning Board of Adjustment 5. Presentation, possible action, and discussion to consider Citizens of Wellborn petition to incorporate. 6. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Monday, October 25, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 22nd day of October, 2010 at 7:00 p.m. ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct cop y of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on October 22, 2010 at 7:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2010 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2010. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ City Council Regular Meeting Page 5 Monday, October 25, 2010 The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service mus t be made 48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. Mayor Nancy Berry Mayor Pro Tem John Crompton City Manager Glenn Brown Councilmembers James Massey Dennis Maloney Katy-Marie Lyles Dave Ruesink Minutes City Council Workshop Meeting Thursday, August 12, 2010 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL PRESENT: Mayor Nancy Berry, Mayor ProTem Crompton, Maloney, Lyles and Ruesink STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, Deputy City Secretary McNutt, City Attorney Cargill, Jr., Management Team ABSENT: Council member Fields Mayor Berry called meeting to order at 3:00 p.m. 1. Presentation, possible action, and discussion on items listed on the consent agenda. Mayor Berry pulled consent item 2a and regular item 5to a future agenda. 2. Presentation, possible action, and discussion regarding proposed rate changes at the City's various Northgate District Parking Assets. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Crompton, the City Council voted two (2) for and three (3) opposed, with Mayor Berry and Councilmembers Lyles and Ruesink voting against, to approve equal service on surface and parking garage, to charge $0.50 on surface lots during day hours and higher rate after 8:00 p.m. as staff see fit, as well as parking garage, and to move parking from 15 to 30 minutes in both surface and parking garage and first hour free in garage only.. The motion failed. MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Crompton, the City Council voted three (3) for and two (2) opposed, with Mayor Berry and Councilmembers Lyles voting against, to approve Council member Maloney’s prior motion in addition that Sunday thru Wednesday nights have a $0.50 rate and Thursday thru Saturday nights a $2.00 rate for parking on garage and surface parking.. The motion carried. 8 P a g e | 2 City Council Minutes Thursday, August 12, 2010 3. Presentation, possible action, and discussion to prohibit the use, possession, sale, ingestion, or smoking of "K2" also referred to as "Spice" as well as the possession of ingestion devices used to ingest illegal smoking products. MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to move forward with an ordinance on K2 and the other dangers involved with the use of this substance. The motion carried unanimously. 5. Presentation, possible action, and discussion regarding the EXIT Teen Center Operations as requested by the City Council on May 17, 2010. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve approve staff’s recommendation on the EXIT Teen Center Operations. The motion carried unanimously. 9. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste Management Agency contract, on proposed methane gas contract c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben White e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al f. Clancey v. College Station, Glenn Brown, and Kathy Merrill Legal Advice a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary matter from a lot in the College Hills residential area. 9 P a g e | 3 City Council Minutes Thursday, August 12, 2010 c. Legal issues of purchase and lease back to Arts Council 10. Action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting may be discussed in tonight's Regular Meeting if necessary. No formal action was taken. 11. Adjourn. Hearing no objections, Mayor Berry adjourned the workshop meeting at 8:00 p.m. on Thursday, August 12, 2010 following the regular meeting. PASSED AND APPROVED this October 14, 2010 ATTEST: _____________________________ City Secretary APPROVED: ______________________________ Mayor Nancy Berry 10 Mayor Nancy Berry Mayor Pro Tem John Crompton City Manager Glenn Brown Councilmembers James Massey Dennis Maloney Katy-Marie Lyles Dave Ruesink Minutes City Council Regular Meeting Thursday, August 12, 2010 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL PRESENT: Mayor Nancy Berry, Mayor Pro Tem Crompton, Council members Maloney, Lyles and Ruesink STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, Deputy City Secretary McNutt, City Attorney Cargill, Jr., Management Team 1. Pledge of Allegiance, Invocation, Consider absence request. Mayor Berry opened the meeting at 7:10 pm. She led the audience in the pledge of allegiance. Fire Chief R.B. Alley provided the invocation. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted five (5) for and none (0) opposed, to approve absence requests from Councilmember Jess Fields. The motion carried unanimously. a. Hear Visitors Kip Gilts, Pastor of United Methodist, 9210 Riverstone Ct, thanked the Council and the Staff for the current UDO. Teresa Qu, 5204 Cascades, requested Council to look into a future connection between east and west of Hwy 6 at William Fitch Pkwy for sidewalks and bike lanes. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. 11 P a g e | 2 City Council Minutes Thursday, August 12, 2010 a. Presentation, possible action, and discussion regarding the minutes for Special Meeting July 13, 2010 and July 22, 2010 Regular Meeting. b. Approved Resolution No. 08-12-10-2b awarding a Professional Services Contract for the design of the Jones-Butler Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Further action is needed to reject the original Request for Proposal, RFQ 10-22, Penberthy Road Extension and resulting statements of qualifications. c. Approved Resolution No. 08-12-10-2c for Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2010" and "City of College Station, Texas Certificates of Obligation, Series 2010" including selection of a date for opening bids. d. Approved the authorizing the award of Bid No. 10-64 for the purchase of T-shirts, caps, and polo shirts for athletic programs sponsored by the Parks Department and for other City Departments for uniforms with C C Creations ($47,000) and Monograms and More ($38,000) for a combined annual estimated expenditure of $85,000. e. Approved the results from the purchasing process follow-up audit report. f. Approved Resolution No. 08-12-10-2f on an interlocal agreement between the City of College Station and Brazos County for the conduct and management of the City of College Station Special election and the approval of the Notice of Special Election that will be held on Tuesday, November 2, 2010. Presentación, posible acción y discusión acerca de la resolución para aprobar un acuerdo interlocal entre la Ciudad de College Station y el Condado de Brazos para conducir y manejar las elecciones especiales de la Ciudad de College Station y aprobar la Notificación de Elecciones especiales que se celebrarán el día martes 2 de noviembre de 2010. g. Approved an amendment to the Agreement for Services with the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues and programs (Contract Number 09-085) in an amount not to exceed $183,900.00 total per year. h. Approved a change order to the Emerald Forest drainage improvements design contract with Kimley Horn Associates in the amount of $13,000. i. Approved the rejection of a bid 10-60 from N-Line Traffic Maintenance for the deployment and take down of Northgate pedestrian/traffic safety devices. The amount for the bid was to not exceed $117,000 for the year beginning on September 2, 2010 at $2,250 per week. j. Approved Resolution No. 08-12-10-2j on a supplemental agreement with TxDOT allowing the transfer of $237,200.00 from funds paid for FM 60 improvements to cover a portion of the amount owed to the State for Wellborn Road Improvements and refunding the remaining balance of $235,500.00 to the City. 12 P a g e | 3 City Council Minutes Thursday, August 12, 2010 Item 2a was pulled from the Consent Agenda. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve the Consent Agenda, less item 2a. The motion carried unanimously. 1. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, specifically a rezoning for 2.76 acres from A-O Agricultural Open to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership located at 4101 State Highway 6 South. Mayor Berry opened the Public Hearing. Tehre being no Public Comment, the Public Hearing was closed. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010- 3264, rezoning 2.76 acres from A-O Agricultural Open to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership located at 4101 State Highway 6 South. The motion carried unanimously. 2. Public hearing, presentation, possible action, and discussion on an amendment to Chapter 12, City of College Station Code of Ordinances, Unified Development Ordinance Article 2 Development Review Bodies as it relates to the creation of a Bicycle, Pedestrian, and Greenways Advisory Board. Mayor Berry opened the public hearing. Sherry Ellison, 2705 Brookway Dr., spoke in support of the Advisory board. Mayor Berry closed the public hearing. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010-3265, amending the UDO for the Bicycle, Pedestrian, and Greenways Advisory Board. The motion carried unanimously. 3. Public hearing, presentation, possible action, and discussion to consider an Ordinance amending the City of College Station Comprehensive Plan (Ordinance 3186 as amended by Ordinance 2010-3226, 2010-3247 and 2010-3255) by adopting the Water System Master Plan, for the City of College Station. Mayor Berry opened the public hearing. There being no public comment, Mayor Berry closed the public hearing. 13 P a g e | 4 City Council Minutes Thursday, August 12, 2010 MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Ruesink, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010-3266, adopting an updated Water System Master Plan. The motion carried unanimously. 4. Public hearing, presentation, possible action, and discussion on an ordinance amend ing Chapter 12, "Unified Development Ordinance", Section 8.2.A.13, "Sidewalks", of the Code of Ordinances of the City of College Station, Texas, for the purpose of establishing alternatives to the construction of sidewalks with development and a sidewalk fund. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Crompton, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010- 3267, establishing alternatives to the construction of sidewalks with development and a sidewalk fund. The motion carried unanimously. 5. Presentation, possible action, and discussion of a resolution calling for a special election and calling for a Transportation User Fee. Item was postponed to a future agenda. 4. Presentation, possible action, and discussion regarding (1) results of a citywide risk assessment conducted by the City Internal Auditor, (2) selection of audit topics for the fiscal year 2011 audit plan, and (3) amending the fiscal year 2010 audit plan. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Crompton, the City Council voted five (5) for and none (0) opposed, to approve the Risk Assessment and Audit Plan Report. The motion carried unanimously. 6. Council Calendar Council reviewed activities on Council Calendar 7. Presentation, possible action, and discussion on future agenda items: A Council Mem ber may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Mayor Berry requested a future Workshop Item on the overview and understanding of the Park Enterprise Fund. Council member Lyles seconded the motion. 14 P a g e | 5 City Council Minutes Thursday, August 12, 2010 Mayor Protem Crompton requested an addition to the Park Enterprise Fund is the whole notion of the all the Recreation Accounts within 60 days. 8. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor's Council on Physical Fitness, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Council member Lyles reported on the Arts Council meeting. Mayor Berry reported on the Health Board and the MPO. Council member Ruesink reported on Sisters Cities. 6. Adjourn. Hearing no objections, Mayor Berry concluded Regular Meeting at 8:00 pm on August 12, 2010. PASSED AND APPROVED this October 14, 2010 ATTEST: _____________________________ City Secretary APPROVED: ______________________________ Mayor Nancy Berry 15 Mayor Nancy Berry Mayor Pro Tem John Crompton City Manager Glenn Brown Councilmembers James Massey Dennis Maloney Katy-Marie Lyles Dave Ruesink Minutes City Council Special Budget Meeting Monday, August 16, 2010 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call to order. Mayor Berry called meeting to order at 3:02 p.m. 2. Presentation, possible action and discussion of a resolution calling for a special election and calling for a Transportation User Fee. Mark Smith, Director of Public Works, presented a resolution calling for a special election and calling for a Transportation User Fee. Dick Birdwell, 3 Forest Dr. CS, requested Council to consider not putting this on the ballot, due to unfair circumstances and an irresponsible way to raise money. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted four (4) for and two (2) opposed, with Mayor Berry and Council member Lyles voting against, to approve approve Resolution No. 08-16-10-02 calling a special election for the transportation user fee for November 2, 2010, with ballot language such as:“Are you in favor of the City of College Station collecting a transportation user fee of $2.00 per residential user and $1.00 per 1,000 square feet non-residence, indexed by CPI every third year to create a special fund that can only be increased only with voter approval and only be used for rehabilitation of streets within the City of College Station?” The motion carried. 3. Presentation, possible action and discussion on the FY 2010-2011 Proposed Budget. Jeff Kersten, Chief Financial Officer, presented Council presented proposed General Fund Department Budgets. PARKS: MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Lyles, the City Council voted five (5) for and one (1) opposed, with Council member Fields voting against, to approve the Service Level Adjustment of $30,000 for the Teen Center Program. The motion carried. 16 P a g e | 2 City Council Minutes Monday, August 16, 2010 Council member Fields moved to strike the concession for the entire of Budget. Council member Lyles seconded the motion. Motion and second were withdrawn. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted six (6) for and none (O) opposed, to approve development of Southwood Park but to limit budget to $15,000 a year and to include going forward in FY2012 budget. The motion carried unanimously. LIBRARY, PLANNING & DEVELOPMENT SERVICE, INFORMATION TECHNOLOGY, FISCAL SERVICES FUNDS: No discussion was needed. GENERAL GOVERNMENT: Council directed staff to remove car allowance from Council appointees and go to mileage reimbursement. PAY PLAN Non – departmental expenditure General Administration Transfers - $6,070,440 Public Agency Funding - $ 742,442 Other / Transfers Account - $ 765,596 Contingency - $ 300,000 Public Agency Funding: RVP -- $ 300,000 Arts Council - $ 75,000 - $10,000 Health Department – $ 351,500 Outside Agency Policy Direction (2008): Stop funding new agencies after 2009. Other: ED Fund - $ 200,000 Interfund Loan - $ 120,000 TX High Speed Rail - $ 30,000 State Legislative Consulting - $ 43,333 Federal Legislative Consulting - $ 0 Gulf Coast Strategic Hwy Coalition - $ 5,000 Total $ 408,333 Recreation Fund Subsidy - $ 357,263 17 P a g e | 3 City Council Minutes Monday, August 16, 2010 MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Fields, the City Council voted six (6) for and none (O) opposed, to bring GCSHC to $5000 instead of $10,000.00 and TX21 High Speed Rail from $35,000 to $30,000. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Fileds and a second by Councilmember Lyles, the City Council voted one (1) for and five (5) opposed, with Mayor Berry and Councilmembers Crompton, Maloney, Lyles and Ruesink voting against, to decrease Interfunds Loan from 120,000 to 60,000. The motion failed. 4. Presentation, possible action and discussion on the 2010-2011 ad valorem tax rate; and, if necessary, on calling two public hearings on a proposed ad valorem tax rate for 2010-2011. No discussion was needed. 5. Executive Session will immediately follow the special meeting in the Administrative Conference Room. Competitive Matters {Gov’t Code Section 551.086}; possible action The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A “Competitive Matter” is a utility-related matter that the City Council determines is related to the City of College Station’s Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. a. Electric Fund FY2010-2011 Proposed Budget Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Bio-Corridor Prospects such as Pharmaceuticals and other high tech industries 6. Action on executive session. No formal action was taken. 7. Adjourn. Hearing no objections, Mayor Berry concluded Special Meeting at 5:45 p.m. 18 P a g e | 4 City Council Minutes Monday, August 16, 2010 PASSED AND APPROVED this September 9, 2010 ATTEST: _____________________________ City Secretary APPROVED: ______________________________ Mayor Nancy Berry 19 WKSHP101410 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 14, 2010 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Jess Fields Dennis Maloney Katy-Marie Lyles Dave Ruesink City Staff: Glenn Brown, City Manager David Neeley, Assistant City Manager Carla Robinson, 1st Assistant City Attorney Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 3:05 p.m. on Thursday, October 14, 2010 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Presentation, possible action, and discussion on items listed on the consent agenda. Item 2g, was pulled from the Consent Agenda. Mayor Berry stated we should not consider any changes to the animal shelter unless there is a certain reason for changes. Jeff Kersten explained the contract. Kathy Merrill explained the contract and the extended period of time. 2. Presentation, possible action and discussion regarding fiscal transparency and the feasibility of placing city checks online. Jeff Kersten, Chief Financial Officer, generated a register of the normal weekly accounts payable “check run,” which includes electronic funds transfers (EFT) and most wire transactions. 20 WKSHP101410 Minutes Page 2 This would include items such as: • Payments to vendors for goods and services; • Payments to Outside Agencies per contractual terms and conditions; • Travel reimbursements to employees; • Refunds for deposits on utilities, facility rentals, etc. The check register would be generated after each normal weekly “check run” and would go to Legal for review before posting on the website. The current plan is to post this information, together with budget and financial statement information, “one click” from the City’s home page. Each week, that week’s check register would be posted to the “front” page with the preceding week’s register removed to the history page. Also, Mr. Kersten explained ways to increase the City's fiscal transparency, to include placing the City's check register online. Staff is not proposing to include anything payroll related or electric power supply contract payments, as part of the online check register. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted five (5) for and none (0) opposed, to approve moving forward with fiscal transparency and the feasibility of placing the City check register online. The motion carried unanimously. 3. Presentation, possible action, and discussion regarding a ten (10) year franchise agreement with the City of Bryan for retail sale of electricity within the City of College Station in areas certificated to Bryan by the Public Utility Commission of Texas. David Massey, Director of Public Utilities, presented an overview of the proposed electric franchise agreement with the City of Bryan. The franchise requires three readings to be approved by Council. The second reading of this franchise is on the Consent Agenda of today’s Regular Council Meeting. This Electric Power Franchise gives the City of Bryan the right to use public rights-of-way within specified areas of College Station in order to provide retail electric service to areas certificated to Bryan by the Public Utility Commission of Texas. This Franchise is for a period of ten years. The development of this Franchise with the City of Bryan has involved negotiations for many years between the electric utilities and legal staffs of both cities. The proposed Franchise defines such things as payments, utility construction and maintenance, conditions of right-of-way occupancy, street lighting, underground installations, records and reporting, insurance requirements, compliance and many other tangential issues associated with a franchise of this type. One important note is that this franchise only applies to areas defined as “Non-Core” areas within the City of College Station – areas that currently have Bryan electric power facilities within College Station. Staff feels that all relevant areas have been fully addressed in this document and recommends approval. 4. Presentation, possible action, and discussion regarding potential options for electric wind power rates. 21 WKSHP101410 Minutes Page 3 David Massey, Director of Public Utilities, presented a brief overview, per Council’s request, on premiums associated with the wind rates. As Adopted January 2009: Effective February 1, 2010 Current Wind Watts Premium Utility Adder Council Adder Per KWH Per KWH ¬ 100% Wind: 0.5 cents * 100% Wind: 1.5 cents ¬ 50% Wind: 0.25 cents * 50% Wind: 0.75 cents ¬ 10% Wind: 0.05 cents * 10% Wind: 0.15 cents Council directed staff to separate the tree program and the wind watts. 5. Presentation, possible action, and discussion regarding the future direction of the City's affordable housing activities. David Gwin, Director of Economic and Community Development, explained the current and future affordable housing programming and provided input on the direction of these efforts. Debbie Eller, Assistant Director of Economic and Community Development, provided a briefing on the results of the community planning process and a summary of the new Five-Year Consolidated Plan and one year Annual Action Plan. These Plans serve as strategic plans guiding community development activities in College Station over the next five years. City Council approved the 2010-2014 Consolidated Plan and PY 2010 Action Plan on July 22, 2010. Also, the CDBG and HOME funds may only be used to: (1) benefit low- and moderate-income persons; (2) aid in the elimination of slum and blighting influences, and/or; (3) meet a particular urgent need. Further, CDBG funds may be used to meet local needs through a wide range of community development activities, while HOME funds may only be used for affordable housing activities. 100% Wind 50% Wind 10% Wind Program Cost 2.50 cents 1.25 cents 0.25 cents Green CS Adder 0.50 cents 0.35 cents 0.10 cents Total Premium 3.00 cents 1.60 cents 0.35 cents Cost per 1000 kwh $30.00 $16.00 $3.50 100% Wind 50% Wind 10% Wind Program Cost 0.50 cents 0.25 cents 0.05 cents Green CS Adder 1.50 cents 0.75 cents 0.15 cents Total Premium 2.00 cents 1.00 cents 0.20 cents Cost per 1000 kwh $20.00 $10.00 $2.00 22 WKSHP101410 Minutes Page 4 Historically, the City has utilized these funds for a variety of programs and activities, including: affordable housing programs (homebuyer assistance, security deposit assistance, rehabilitation, new construction, and minor repairs); funding of direct services to low-income families; demolition; and park, street, infrastructure and public facility improvement in low-income areas of the city. In 2008, Council directed the Economic and Community Development Department to create sustainable revenue sources to support future activities due to the significant and on-going decline of HUD resources. This direction was accomplished in part by providing assistance for housing activities through zero or low-interest loans and the retirement of 100% grant programs. Additionally, community development activities have been structured to generate program income when applicable. 6. Presentation, possible action, and discussion regarding basic public purchasing policies, procedures and statutes. Mayor Berry pulled this item for placement on a future agenda. 7. Council Calendar October 18 IGC Meeting at BVCOG at 12:00 p.m. October 19 Council Transportation Committee Meeting in Council Chambers at 4:30 p.m. October 19 Interfaith Dialog & Friendship Dinner and Awards Ceremony at Pebble Creek Country Club-4500 Pebble Creek Parkway at 6:30 p.m. October 20 Small Business Summit at the Brazos Center-3232 Briarcrest Dr at 8:00 a.m. October 20 BVSWMA Inc. Board Meeting at the Public Works - Room 203 Municipal Court Bldg - 300 Krenek Tap at 11:00 a.m. October 20 2010 Exploring History Lunch Lecture Series in CS Conference Center at 11:30 a.m. October 21 Business After Hours -Chrome, A Salon Experience at 5:30 p.m. October 21 Planning & Zoning Meeting in Council Chambers at 6:00 p.m. October 25 Council Workshop/Regular Meeting in Council Chambers, 3:00 and 7:00 p.m. November 11 Dedication of the Korean War Memorial on the Lynn Stuart Pathway, Veterans Park,4:00 p.m. November 11 Reading of the Names at the Veterans Memorial, Adams Plaza, Veterans Park, 6:00 p.m. November 11 Veterans Memorial Day Ceremony at the American Pavilion, Veterans Park, 7:00 p.m. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 23 WKSHP101410 Minutes Page 5 9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s Council on Physical Fitness, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Council member Lyles reported on Arts Council. Council member Maloney requested staff to add the Bicycle, Pedestrian, and Greenways Committee for Council to discuss. 10. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 5:00 p.m. on Thursday, October 14, 2010 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation regarding: · City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan · Water CCN / 2002 Annexation / Wellborn Water Supply Corporation · Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben White · Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al · Clancey v. College Station, Glenn Brown, and Kathy Merrill · Rachel Rahn v. Alma Martinez; The Arkitex Studio, Inc.; Charles Burris, AIA; Dr. Elton Abbott, AIA; and City of College Station, Texas: Cause No. 09-000656-CV-361, In the District Court of Brazos County Texas, 361st Judicial District B. Consultation with Attorney to seek legal advice regarding: · Discussion of Legal Issues Regarding: Wellborn Incorporation Request · Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary matter from a lot in the College Hills residential area. · Legal issues of purchase and lease back to Arts Council 24 WKSHP101410 Minutes Page 6 C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: · City Manager · Council Self-Evaluation · City Attorney The Executive Session adjourned at 7:00 p.m. on Thursday, October 14, 2010. MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Fields, the City Council voted five (5) for and none (0) opposed, to approve Carla Robinson as Interim City Attorney for the City of College Station. The motion carried unanimously. 11. Adjournment MOTION: There being no objection, Mayor Berry adjourned the workshop of the College Station City Council at 7:00 p.m. on Thursday, October 14, 2010. The motion carried unanimously. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Tanya McNutt, Deputy, City Secretary 25 RM101410 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION OCTOBER 14, 2010 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: Jess Fields Dennis Maloney Katy-Marie Lyles Dave Ruesink City Staff: Glenn Brown, City Manager David Neeley, Assistant City Manager Carla Robinson, Interim City Attorney Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:05 p.m. on Thursday, October 14, 2010 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. · Presentation in recognition of October as National Community Planning Month and recognition of the City's efforts at planning. Bob Cowell, ACIP, Director of Planning and Development, recognized the staff for their efforts in planning and receiving the National Community Planning Month. · Report from Sister Cities student group and presentation of gifts from the Mayor of Greifswald, Germany A student group presented gifts given from the Mayor of Greifswald of Germany, received from their amazing trip. 26 RM101410 Minutes Page 2 · Proclamation naming October as Breast Cancer Awareness (BCA) Month. Mayor Berry presented breast cancer survivor, Patricia Gerling, a proclamation naming October as Breast Awareness (BCA) Month. · Citizen Comments There were no Citizen Comments. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for September 23, 2010 Workshop and Regular Meetings and October 6, 2010 Wellborn and Special Council Meeting. 2b. Presentation, possible action and discussion on the second and final renewal of bid #08- 84 to Brazos Paving Inc. in an amount not to exceed $411,000.00 for the annual blanket order of concrete curb/gutter & flatwork used to maintain City infrastructure. 2c. Presentation, possible action, and discussion of contract renewals for the installation of roadway traffic markings and traffic control to Highway Technology of Austin, Texas in the amount of $163,182.50 and, traffic control services to N-Line Traffic Maintenance of Bryan, Texas in the amount of $18,706.25. 2d. Presentation, possible action and discussion on approving the budget of the Arts Council of Brazos Valley; and presentation, possible action and discussion on two (2) operations and maintenance funding agreements between the City of College Station and the Arts Council of Brazos Valley for FY11 totaling $164,000. (Pulled to future agenda) 2e. Presentation, possible action and discussion on a funding agreement between the City of College Station and the Research Valley Partnership for FY11 in the amount of $300,000. 2f. Presentation, possible action and discussion on approving the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY11 in the amount of $1,057,000. 2g. Presentation, possible action and discussion approving a resolution authorizing expenditures for the Brazos Animal Shelter in the amount of $169,512.90. 2h. Presentation, possible action, and discussion on the second reading of a ten (10) year franchise agreement with the City of Bryan for retail sale of electricity within the City of College Station and certificated to Bryan by the Public Utility Commission of Texas. 2i. Presentation, possible action and discussion on the third and final reading of a franchise agreement with Professional Trash Valet, LLC dba Brazos Valley Trash Valet & 27 RM101410 Minutes Page 3 Recycling for the collection of recyclable commodities from multifamily apartments and commercial businesses. 2j. Presentation, possible action, and discussion regarding approval of Change Order No. 1 for a contract with Motorola Inc. for equipment and services to support Rebanding of the City’s 800MHz Radio System, decreasing the original contract of $258,191.28 by $20,473.00. 2k. Presentation, possible action and discussion concerning approval of a Participation Agreement concerning improvements to Royder Road and Greens Prairie Trail between College Station Independent School District (CSISD) and the City of College Station. 2l. Presentation, possible action, and discussion regarding a change order to the design contract (Contract No.07-263) with Mitchell and Morgan in the amount of $4,240.00 for the Nantucket Gravity Sewer Line project. 2m. Presentation, possible action and discussion on the first reading of a franchise agreement with Liquid Environmental Solutions for the collection of food waste for the purpose of recycling. 2n. Presentation, possible action and discussion on the first reading of a franchise agreement amendment with Texas Commercial Waste to add the collection of food waste for the purpose of recycling to its agreement. Item 2d was pulled from the Consent Agenda. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve the Consent Agenda, less item 2d. The motion carried unanimously. REGULAR AGENDA 1. Presentation, possible action, and discussion on a resolution approving a preliminary official statement, and related material; and on an ordinance authorizing the issuance and sale of City of College Station, Texas General Obligation Refunding Bonds, Series 2010; establishing parameters regarding the sale of the bonds; approving the execution of an escrow agreement; and ordaining other matters related thereto, including immediate effectiveness. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Fields, the City Council voted five (5) for and none (0) opposed, to adopt a resolution approving a preliminary official statement, and related material; and to adopt an ordinance authorizing the issuance and sale of City of College Station, Texas General Obligation Refunding Bonds, Series 2010; establishing parameters regarding the sale of the bonds; approving the execution of an 28 RM101410 Minutes Page 4 escrow agreement; and ordaining other matters related thereto, including immediate effectiveness. The motion carried unanimously. 2. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, specifically rezoning 19.749 acres from A-O Agricultural Open and R-1 Single-Family Residential to PDD Planned Development District for multi-family, office, and general commercial uses, for 529 William D. Fitch Parkway, generally located on the north side of William D. Fitch Parkway, west of the Castle Rock Subdivision and wetlands mitigation area. At approximately 8:10 p.m. Mayor Berry opened the Public Hearing. Mary Koeninger, 4233 Little Rock Ct. CSTX, stated she is against building in the flood zone and R-4 construction at Phillips Square. Tom Kisks, 4213 Rocky Creek Trail, CSTX, stated he is in support of the proposed rezone subject to all amendments specified by the P&Z Staff and Commission. He also supports the prohibition of flood plain construction and the substitution of town homes in lieu of apartments. David W. Reynolds, 4232 Little Rock Cr. CSTX, presented a petition from the residents of Castle Rock Subdivision. He also commended staff and P&Z Commission. Arianne Wiese, 4706 Scrimshaw, CSTX, represents a licensing agency and writes home insurance policies. Home insurance carriers do not ask you to have flood insurance. J.R. Torres, 4312 Velencia Ct. CSTX, stated hissupport of the proposed rezoning. Marty Cangelose, 404 Tarrow St., CSTX, explained that combining single family and multifamily is a good thing. The overall area will support the development. Grant Graham 4107 Rock Mountain, CSTX, stated he is a resident of Castle Rock that is in support of the proposed rezoning and doesn’t fear the development. Heath Townsend 17896 Creel Crossing, CSTX, a builder of single family, and multifamily, is in support of the rezoning and sees no problems with single family and multifamily. Jess Durton, Olden, Gooden Group, spoke on the development and the marketing side of the rezoning and how this will grow. Verdon Golden, resident of Castle Gate, spoke on building a Class A asset and is in support of the proposed rezoning. Joe Schultz, 3208 Innsbrock, CSTX, engineer, stated that the plan may be altered and a No Adverse Impact Study would be done. 29 RM101410 Minutes Page 5 Commission Stearns, with the P&Z Commission, explained the approval zone on this proposed rezoning. Wallace Phillips, applicant, stated that he has met all of the requirements and requests approval from the City. There being no further comments, the Public Hearing was closed at 8:55 p.m. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Ruesink, the City Council voted three (3) for and two (2) opposed, with Councilmembers Lyles and Fields voting against, to adopt the ordinance amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, specifically rezoning 19.749 acres from A-O Agricultural Open and R-1 Single-Family Residential to PDD Planned Development District for multi-family, office, and general commercial uses, for 529 William D. Fitch Parkway, generally located on the north side of William D. Fitch Parkway, west of the Castle Rock Subdivision and wetlands mitigation area, with conditions of mediatory of bike lanes, right and left turns, and donate a fence around the child’s area of the park for safety. The motion carried. 3. Presentation, possible action, and discussion regarding the approval of a construction contract (10-251) with Dudley Construction in the amount of $2,122,819.10 for the Water Reclamation Phase 1 Project. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted five (5) for and none (0) opposed, to approve a construction contract (10-251) with Dudley Construction in the amount of $2,122,819.10 for the Water Reclamation Phase 1 Project. The motion carried unanimously. 4. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the regular session of the College Station City Council at 9:15 p.m. on Thursday, October 14, 2010. The motion carried unanimously. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Tanya McNutt, Deputy City Secretary 30 October 25, 2010 Consent Agenda Item No. 2b Northgate Park Project Real Estate Contract – 502 Boyett Street To: Glenn Brown, City Manager From: Chuck Gilman, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding approval of a real estate contract in the amount of $265,000 between the City of College Station (Buyer) and Debra Lynn Boyett (Seller) for the purchase of Lot One (1), Block Eighteen (18), W. C. Boyett Estate Partition, also known as 502 Boyett Street. Relationship to Strategic Goals: Goal II, Neighborhood Integrity. Recommendation(s): Staff recommends approval of the contract which will authorize the Mayor to execute the contract and will authorize the City Attorney to complete the transaction. Summary: On March 8, 2007, City Council authorized the purchase of three lots on Spruce Street for the purpose of developing a neighborhood park in Northgate. On May 18, 2009, City Council directed staff to proceed with negotiations on additional property in an effort to enlarge the site and create a neighborhood park in the Northgate District. On August 27, 2009, City Council authorized the purchase of four lots on Spruce Street that adjoin the previously purchased lots. Staff has recently completed negotiations for the purchase of one additional lot improved with a single family residence. This lot adjoins the existing park land and a drainage area. The purchase of this property will also provide access to Boyett Street. As part of the contract negotiations, the seller will occupy the residence until October 1, 2011 at which time the City will demolish the structure. Additionally, in an effort to maximize the size of the park, Staff is working to acquire the drainage area that extends from Boyett Street to College Main. This land is owned by 20 heirs of W.C. Boyett. Budget & Financial Summary: Funds for this purchase are budgeted in the Parks Capital Improvement Projects Fund as part of the Neighborhood Parks Revolving Fund Project. The total budget for this project is $1,000,000 and $428,754 has been expended or committed to date, leaving a balance of $571,246 for future expenditures. The purchase price for the property is $265,000. Additional funds amount of approximately $10,000 will be required for a survey, environmental study, title insurance, closing costs and other fees. Attachments: 1. Project Map 2. Real Estate Contract – Available in City Secretary’s Office 31 Existing City Owned Property Drainageway PropertyBeing Acquired BOYETT PROPERTYUNDER CONTRACT College Main C h e r r y S t S p r u c e S t Boyett St First St L o u i s e A v Second St Tauber St G a y t h a C r NORTHGATE PARKNORTHGATE PARK Boyett Property - 502 Boyett Street 32 October 25, 2010 Consent Agenda Item No. 2c Project Number ST 10-26 Barron Road Widening Phase 2 To: Glenn Brown, City Manager From: Chuck Gilman, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding the approval of a construction contract (11-013) with Brazos Paving in the amount of $4,174,508.86 for the Barron Road Widening Phase 2 Project. Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response to Core Services and Infrastructure. Goal IV, Improving Multi Modal Transportation. Recommendation(s): Staff recommends approval of the construction contract. Summary: The Barron Road Widening Phase 2 project consists of the widening of Barron Road between Decatur Drive and William D. Fitch from a 2-lane asphalt roadway to a 4-lane concrete roadway. In addition to widening the pavement, the project will include a raised median, curb and gutter, storm sewer, bike lanes and sidewalks. Traffic signals will also be installed at the intersection of Barron Road and Victoria Avenue, and the intersection of Barron Road and William D. Fitch. All permits, rights of way, and easements have been acquired for the construction, and all franchise utility relocations are in progress, and scheduled to be complete before the street construction begins. Construction is scheduled to take 15 months with liquidated damages of $400 per day for late completion. The City is also offering an incentive of $400 per day for completing the project ahead of the 15 month schedule. The incentive is to motivate the contractor to finish ahead of schedule in order to minimize the impact to the users of Barron Road, as well as to ensure the road is complete and ready for the opening of the new College Station High School at the intersection of Barron Road and Victoria Avenue. Budget & Financial Summary: Funds in the amount of $10,415,000 are currently budgeted for this project in the Street Capital Projects Fund and $50,000 is currently budgeted in the Water Capital Projects Fund. Funds in the amount of $110,085.30 have been expended to date, leaving a balance of $10,354,914.70 for this construction contract and future expenses. Attachments: 1.) Construction Contract – On file in City Secretary’s Office 2.) Project Location Map 3.) Bid Tabulations 33 Barron Road Widening Phase 2 S H 4 0 / W I L L I A M D F I T C H P K W Y VIC T O RIA A V E G R A H A M R D L O N G M IR E D R D E C A T U R D R V IC T O R IA A V E B A R R O N R D E A G L E A V E A L E X A N D RIA A V E H O F B U R G D R N E W P O R T L N R E N E E L N A L E X A N D RIA A V E W E S T FIE L D D R R E A T T A L N C A R D I N A L L N P O M E L D R P A S S E N D A L E L N M A R K H A M L N STARLING DR LIE N Z L N S O U T H E R N P L A N T A T I O N D R S K Y L I N E C T S P RIN G FIE L D D R K E R N S T O W N L N D O V E H O L L O W L N C H E S A P E A K E L N B A R C H E T T A D R L A TIN N E L N D E LR E Y D R L A D O V E D R S T O N Y C R E E K L N H A LIF A X D R R E M I N G T O N C T B A R R O N C U T- O F F R D R O B E L M O N T D R S P R I N G M I S T D R C R E S T E D P O I N T D R BIT T E R N D R M A R K H A M C T NIG H T R AIN D R B A Y W O O D L N T O U R N A Y L N W IN D M E A D O W S D R F R O N T R O Y A L D R C A R L I S L E C T M U L L I N S C T FIELDSTONE PLACE S C O F F I E L D D R B R A C E Y C T T Y L E R C T SILVE R OAK DRIVE B A Y W O O D C T T R A N Q UIL P A T H D R P A M P L I N C T M U L L I N S L O O P S B E C K L E Y C T B R O U G H A M P L H A R R I S O N B U R G L N M A L L O R Y C TCOEBURN C T L A TIN N E C T F AIM E S C T S A N T O U R C T S N O W D A N C E C T P A R R O T C V S P A R T A N B UR G C T S A N M A R D R C R E E K S I D E C I R P O M E L CIR SPRING MIST DR F L O W E R M O U N D D R A L E X A N D RIA A V E 34 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . 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E x c a v a t i o n ( R o a d w a y ) $ 5 . 8 5 $ 6 9 , 1 6 4 . 5 5 $ 6 . 0 0 $ 7 0 , 9 3 8 . 0 0 $ 8 . 1 0 $ 9 5 , 7 6 6 . 3 0 6 4 , 9 4 8 C . Y . E m b a n k m e n t ( F i n a l ) ( D e n s C o n t ) ( T y C ) , c o m p l e t e a n d i n p l a c e $ 4 . 6 5 $ 2 3 , 0 0 8 . 2 0 $ 1 0 . 0 0 $ 4 9 , 4 8 0 . 0 0 $ 3 . 7 0 $ 1 8 , 3 0 7 . 6 0 7 2 . 1 S T A B a c k f i l l ( T y A o r B ) , c o m p l e t e a n d i n p l a c e $ 5 9 8 . 0 0 $ 1 , 2 5 5 . 8 0 $ 2 0 0 . 0 0 $ 4 2 0 . 0 0 $ 2 2 0 . 0 0 $ 4 6 2 . 0 0 8 5 5 , 0 7 1 S Y L i m e T r t ( E x s t M a t l ) ( 6 " ) c o m p l e t e a n d i n p l a c e $ 4 . 7 0 $ 2 5 8 , 8 3 3 . 7 0 $ 3 . 5 0 $ 1 9 2 , 7 4 8 . 5 0 $ 3 . 8 0 $ 2 0 9 , 2 6 9 . 8 0 9 5 0 0 S Y F L B S ( C m p i n P l c ) ( T y D G r 1 ) ( 1 8 " ) , c o m p l e t e a n d i n p l a c e $ 2 8 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 3 6 . 0 0 $ 1 8 , 0 0 0 . 0 0 $ 3 5 . 0 0 $ 1 7 , 5 0 0 . 0 0 10 1 , 1 1 8 S Y L i m e T r t ( N e w B a s e ) ( 1 0 " ) ( D C ) , c o m p l e t e a n d i n p l a c e $ 1 2 . 8 5 $ 1 4 , 3 6 6 . 3 0 $ 5 . 5 0 $ 6 , 1 4 9 . 0 0 $ 6 . 3 0 $ 7 , 0 4 3 . 4 0 11 1 , 4 4 5 S Y C e m T r t ( P l n t M x ) ( C I N ) ( T y D ) ( G r 1 ) ( 1 0 " ) , c o m p l e t e a n d i n p l a c e $ 1 9 . 3 0 $ 2 7 , 8 8 8 . 5 0 $ 1 8 . 0 0 $ 2 6 , 0 1 0 . 0 0 $ 1 6 . 5 0 $ 2 3 , 8 4 2 . 5 0 12 5 5 9 G a l P r i m e C o a t ( M C - 3 0 ) , c o m p l e t e a n d i n p l a c e $ 4 . 8 0 $ 2 , 6 8 3 . 2 0 $ 7 . 0 0 $ 3 , 9 1 3 . 0 0 $ 4 . 6 0 $ 2 , 5 7 1 . 4 0 13 8 C . Y . A g g r ( T y - B G r - 5 S A C - A ) , c o m p l e t e a n d i n p l a c e $ 6 2 0 . 3 5 $ 5 , 0 8 6 . 8 7 $ 5 0 0 . 0 0 $ 4 , 1 0 0 . 0 0 $ 2 5 0 . 0 0 $ 2 , 0 5 0 . 0 0 14 4 0 7 S Y H M A T y B , ( 8 " ) , c o m p l e t e a n d i n p l a c e $ 3 7 . 2 5 $ 1 5 , 1 6 0 . 7 5 $ 4 7 . 0 0 $ 1 9 , 1 2 9 . 0 0 $ 3 7 . 0 0 $ 1 5 , 0 5 9 . 0 0 15 1 , 1 5 9 S Y H M A T y B ( 6 " ) , c o m p l e t e a n d i n p l a c e $ 2 5 . 3 5 $ 2 9 , 3 8 0 . 6 5 $ 3 5 . 0 0 $ 4 0 , 5 6 5 . 0 0 $ 1 9 . 0 0 $ 2 2 , 0 2 1 . 0 0 16 1 , 1 4 3 S Y H M A T y D ( 2 " ) , c o m p l e t e a n d i n p l a c e $ 1 1 . 0 5 $ 1 2 , 6 3 0 . 1 5 $ 1 2 . 0 0 $ 1 3 , 7 1 6 . 0 0 $ 8 . 5 0 $ 9 , 7 1 5 . 5 0 $549,600.00 BA S E B I D - R O A D W A Y I T E M S $3 6 7 , 9 4 5 . 0 0 $ 4 4 5 , 6 0 0 . 0 0 Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S Pa g e 1 o f 1 1 35 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S 17 3 7 9 T O N P r f - D s g n - M x S P - C P g 6 4 - 2 2 , c o m p l e t e a n d i n p l a c e $ 9 1 . 0 5 $ 3 4 , 4 6 2 . 4 3 $ 9 6 . 0 0 $ 3 6 , 3 3 6 . 0 0 $ 7 9 . 0 0 $ 2 9 , 9 0 1 . 5 0 18 5 0 9 T O N P r f - D s g n - M x C M H B - C P g 6 4 - 2 2 , c o m p l e t e a n d i n p l a c e $ 9 2 . 3 0 $ 4 6 , 9 8 0 . 7 0 $ 1 0 0 . 0 0 $ 5 0 , 9 0 0 . 0 0 $ 8 4 . 0 0 $ 4 2 , 7 5 6 . 0 0 19 4 8 , 7 4 0 S Y 8 " J o i n t e d P o r t l a n d C e m e n t C o n c r e t e , c o m p l e t e a n d i n p l a c e $ 2 8 . 6 0 $ 1 , 3 9 3 , 9 6 4 . 0 0 $ 3 1 . 0 0 $ 1 , 5 1 0 , 9 4 0 . 0 0 $ 3 3 . 5 0 $ 1 , 6 3 2 , 7 9 0 . 0 0 20 2 3 , 9 7 8 L F C o n c r e t e M o n o C u r b , c o m p l e t e a n d i n p l a c e $ 3 . 3 2 $ 7 9 , 6 0 6 . 9 6 $ 5 . 0 0 $ 1 1 9 , 8 9 0 . 0 0 $ 2 . 3 0 $ 5 5 , 1 4 9 . 4 0 21 1 , 6 7 2 L F C o n c C u r b & G u t t e r ( T y I I ) , c o m p l e t e a n d i n p l a c e $ 1 2 . 2 5 $ 2 0 , 4 8 2 . 0 0 $ 1 2 . 0 0 $ 2 0 , 0 6 4 . 0 0 $ 1 2 . 0 0 $ 2 0 , 0 6 4 . 0 0 22 9 E A D r i v e w a y s ( C o n c ) , c o m p l e t e a n d i n p l a c e $ 1 , 8 5 0 . 0 0 $ 1 6 , 6 5 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 1 1 , 7 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 1 1 , 7 0 0 . 0 0 23 3 8 E A C u r b R a m p s , c o m p l e t e a n d i n p l a c e $ 5 2 5 . 0 0 $ 1 9 , 9 5 0 . 0 0 $ 5 0 0 . 0 0 $ 1 9 , 0 0 0 . 0 0 $ 7 0 0 . 0 0 $ 2 6 , 6 0 0 . 0 0 24 4 E A C u r b R a m p s ( T y 5 ) , c o m p l e t e a n d i n p l a c e $ 1 , 2 2 0 . 0 0 $ 4 , 8 8 0 . 0 0 $ 9 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 $ 5 , 6 0 0 . 0 0 25 4 E A C u r b R a m p s ( T y 1 0 ) , c o m p l e t e a n d i n p l a c e $ 8 1 5 . 0 0 $ 3 , 2 6 0 . 0 0 $ 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 8 1 0 . 0 0 $ 3 , 2 4 0 . 0 0 26 8 1 , 2 1 0 S F C o n c S i d e w a l k ( 4 " ) , c o m p l e t e a n d i n p l a c e $ 3 . 2 0 $ 2 5 9 , 8 7 2 . 0 0 $ 3 . 0 0 $ 2 4 3 , 6 3 0 . 0 0 $ 3 . 4 0 $ 2 7 6 , 1 1 4 . 0 0 27 1 , 1 3 4 S Y C o l o r e d a n d P a t t e r n e d C o n c r e t e , c o m p l e t e a n d i n p l a c e $ 5 4 . 3 0 $ 6 1 , 5 7 6 . 2 0 $ 9 0 . 0 0 $ 1 0 2 , 0 6 0 . 0 0 $ 7 0 . 0 0 $ 7 9 , 3 8 0 . 0 0 28 9 E A C o n c r e t e M e d i a N o s e , c o m p l e t e a n d i n p l a c e $ 4 4 7 . 5 0 $ 4 , 0 2 7 . 5 0 $ 3 5 0 . 0 0 $ 3 , 1 5 0 . 0 0 $ 2 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 29 1 , 2 7 8 F L 4 " P V C , c o m p l e t e a n d i n p l a c e $ 1 2 . 4 0 $ 1 5 , 8 4 7 . 2 0 $ 1 0 . 0 0 $ 1 2 , 7 8 0 . 0 0 $ 9 . 0 0 $ 1 1 , 5 0 2 . 0 0 30 7 E A M a i l b o x I n s t a l l a t i o n ( S i n g l e ) , c o m p l e t e a n d i n p l a c e $ 1 5 5 . 0 0 $ 1 , 0 8 5 . 0 0 $ 1 2 0 . 0 0 $ 8 4 0 . 0 0 $ 2 5 0 . 0 0 $ 1 , 7 5 0 . 0 0 31 2 E A M a i l b o x I n s t a l l a t i o n ( D o u b l e ) , c o m p l e t e a n d i n p l a c e $ 2 4 0 . 0 0 $ 4 8 0 . 0 0 $ 1 7 0 . 0 0 $ 3 4 0 . 0 0 $ 3 2 5 . 0 0 $ 6 5 0 . 0 0 To t a l R o a d w a y I t e m s C o s t ( L i n e s 5 - 3 1 ) $2,622,605.40 $2 , 4 3 6 , 5 8 2 . 6 6 $ 2 , 5 8 2 , 3 9 8 . 5 0 Pa g e 2 o f 1 1 36 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S 32 4 , 0 3 2 L F T r e n c h S a f e t y , c o m p l e t e a n d i n p l a c e $ 0 . 8 0 $ 3 , 2 2 5 . 6 0 $ 1 . 5 0 $ 6 , 0 4 8 . 0 0 $ 0 . 5 0 $ 2 , 0 1 6 . 0 0 33 7 4 L F C o n c B o x C u l v ( 4 F T x 2 F T ) , c o m p l e t e a n d i n p l a c e $ 1 4 8 . 3 5 $ 1 0 , 9 7 7 . 9 0 $ 2 0 0 . 0 0 $ 1 4 , 8 0 0 . 0 0 $ 1 4 7 . 0 0 $ 1 0 , 8 7 8 . 0 0 34 5 1 2 L F C o n B o x C u l v ( 3 F T x 2 F T ) , c o m p l e t e a n d i n p l a c e $ 1 1 . 3 0 $ 5 , 7 8 5 . 6 0 $ 1 5 4 . 0 0 $ 7 8 , 8 4 8 . 0 0 $ 1 0 0 . 0 0 $ 5 1 , 2 0 0 . 0 0 35 3 , 0 4 1 L F R C P i p e ( C I I I I ) ( 1 8 i n ) , c o m p l e t e a n d i n p l a c e $ 4 6 . 7 0 $ 1 4 2 , 0 1 4 . 7 0 $ 3 7 . 0 0 $ 1 1 2 , 5 1 7 . 0 0 $ 4 1 . 0 0 $ 1 2 4 , 6 8 1 . 0 0 36 1 , 8 0 7 L F R C P i p e ( C I I I I ) ( 2 4 i n ) , c o m p l e t e a n d i n p l a c e $ 5 4 . 1 0 $ 9 7 , 7 5 8 . 7 0 $ 5 1 . 0 0 $ 9 2 , 1 5 7 . 0 0 $ 5 0 . 0 0 $ 9 0 , 3 5 0 . 0 0 37 1 0 4 L F R C P i p e ( C I I I I ) ( 2 7 i n ) , c o m p l e t e a n d i n p l a c e $ 5 8 . 7 0 $ 6 , 1 0 4 . 8 0 $ 6 0 . 0 0 $ 6 , 2 4 0 . 0 0 $ 5 7 . 0 0 $ 5 , 9 2 8 . 0 0 38 9 5 0 L F R C P i p e ( C I I I I ) ( 3 0 i n ) , c o m p l e t e a n d i n p l a c e $ 6 8 . 3 0 $ 6 4 , 8 8 5 . 0 0 $ 7 2 . 0 0 $ 6 8 , 4 0 0 . 0 0 $ 6 8 . 0 0 $ 6 4 , 6 0 0 . 0 0 39 9 4 3 L F R C P i p e ( C I I I I ) ( 4 2 i n ) , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 4 5 $ 1 0 2 , 2 6 8 . 3 5 $ 1 2 5 . 0 0 $ 1 1 7 , 8 7 5 . 0 0 $ 1 1 0 . 0 0 $ 1 0 3 , 7 3 0 . 0 0 40 1 , 8 4 0 C . Y . E x c a v a t i o n ( C h a n n e l ) $ 7 . 5 0 $ 1 3 , 8 0 0 . 0 0 $ 8 . 0 0 $ 1 4 , 7 2 0 . 0 0 $ 1 0 . 2 0 $ 1 8 , 7 6 8 . 0 0 41 2 9 C . Y . C I B C o n c ( F l u m e ) , c o m p l e t e a n d i n p l a c e $ 2 8 2 . 2 0 $ 8 , 2 4 0 . 2 4 $ 3 5 0 . 0 0 $ 1 0 , 2 2 0 . 0 0 $ 3 3 0 . 0 0 $ 9 , 6 3 6 . 0 0 42 5 9 C . Y . R o c k R i p r a p ( 1 8 i n ) , c o m p l e t e a n d i n p l a c e $ 1 0 5 . 3 5 $ 6 , 2 4 7 . 2 6 $ 6 0 . 0 0 $ 3 , 5 5 8 . 0 0 $ 8 1 . 0 0 $ 4 , 8 0 3 . 3 0 43 4 4 E A I n l e t ( C o m p l ) ( T y C ) , c o m p l e t e a n d i n p l a c e $ 2 , 7 2 0 . 0 0 $ 1 1 9 , 6 8 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 1 0 , 0 0 0 . 0 0 $ 2 , 5 6 0 . 0 0 $ 1 1 2 , 6 4 0 . 0 0 44 2 E A I n l e t ( C o m p l ) ( T y H ) , c o m p l e t e a n d i n p l a c e $ 3 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 2 , 2 0 0 . 0 0 $ 4 , 4 0 0 . 0 0 45 1 1 E A M a n h ( c o m p l ) ( T y M ) , c o m p l e t e a n d i n p l a c e $ 3 , 0 0 0 . 0 0 $ 3 3 , 0 0 0 . 0 0 $ 3 , 4 0 0 . 0 0 $ 3 7 , 4 0 0 . 0 0 $ 2 , 8 0 0 . 0 0 $ 3 0 , 8 0 0 . 0 0 46 1 E A J u n c t i o n B o x ( 4 " x 4 " ) , c o m p l e t e a n d i n p l a c e $ 2 , 8 2 5 . 0 0 $ 2 , 8 2 5 . 0 0 $ 3 , 6 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 47 3 8 E A I n l e t E x t ( T y E ) , c o m p l e t e a n d i n p l a c e $ 1 , 3 5 0 . 0 0 $ 5 1 , 3 0 0 . 0 0 $ 6 0 0 . 0 0 $ 2 2 , 8 0 0 . 0 0 $ 5 8 0 . 0 0 $ 2 2 , 0 4 0 . 0 0 48 1 E A W i n g w a l l ( P W ) ( H W = 4 . 5 F T ) , c o m p l e t e a n d i n p l a c e $ 9 , 4 6 5 . 0 0 $ 9 , 4 6 5 . 0 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 7 , 2 0 0 . 0 0 $ 7 , 2 0 0 . 0 0 49 1 E A S E T ( T y I I ) ( 4 2 i n ) ( R C P ) ( 3 : 1 ) ( C ) , c o m p l e t e a n d i n p l a c e $ 5 , 6 6 5 . 0 0 $ 5 , 6 6 5 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 5 , 3 0 0 . 0 0 $ 5 , 3 0 0 . 0 0 50 2 E A S E T ( T y I I ) ( 1 8 i n ) ( R C P ) ( 6 : 1 ) ( P ) , c o m p l e t e a n d i n p l a c e $ 1 , 5 4 0 . 0 0 $ 3 , 0 8 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 8 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 BA S E B I D - D R A I N A G E I T E M S Pa g e 3 o f 1 1 37 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S 51 4 9 L F R e m o v e & R e - l a y P i p e ( 2 4 i n ) , c o m p l e t e a n d i n p l a c e $ 6 4 . 5 0 $ 3 , 1 6 0 . 5 0 $ 2 0 . 0 0 $ 9 8 0 . 0 0 $ 5 0 . 0 0 $ 2 , 4 5 0 . 0 0 52 4 E A Si d e w a l k D r a i n a g e T r e n c h , c o m p l e t e a n d i n p l a c e $ 1 , 7 0 0 . 0 0 $ 6 , 8 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 5 , 2 0 0 . 0 0 53 1 L S T e l e v i s e S t o r m S e w e r S y s t e m s $ 1 9 , 6 4 5 . 0 0 $ 1 9 , 6 4 5 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 To t a l D r a i n a g e I t e m s C o s t ( L i n e s 3 2 - 5 3 ) 54 1 2 , 8 3 6 L F R e f l P a v M r k T y I ( W ) 4 " ( S L D ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 0 . 9 3 $ 1 1 , 9 3 7 . 4 8 $ 0 . 8 6 $ 1 1 , 0 3 8 . 9 6 $ 0 . 4 7 $ 6 , 0 3 2 . 9 2 55 3 , 1 3 0 L F R e f l P a v M r k T y I ( W ) 4 " ( B R K ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 1 . 0 2 $ 3 , 1 9 2 . 6 0 $ 0 . 9 4 $ 2 , 9 4 2 . 2 0 $ 0 . 5 2 $ 1 , 6 2 7 . 6 0 56 3 , 4 2 8 L F R e f l P a v M r k T y I ( W ) 8 " ( S L D ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 1 . 9 0 $ 6 , 5 1 3 . 2 0 $ 1 . 7 6 $ 6 , 0 3 3 . 2 8 $ 0 . 8 1 $ 2 , 7 7 6 . 6 8 57 2 , 2 2 0 L F R e f l P a v M r k T y I ( W ) 1 2 " ( S L D ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 4 . 3 2 $ 9 , 5 9 0 . 4 0 $ 4 . 0 0 $ 8 , 8 8 0 . 0 0 $ 3 . 7 0 $ 8 , 2 1 4 . 0 0 58 9 8 3 L F R e f l P a v M r k T y I ( W ) 2 4 " ( S L D ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 7 . 5 6 $ 7 , 4 3 1 . 4 8 $ 7 . 0 0 $ 6 , 8 8 1 . 0 0 $ 6 . 4 0 $ 6 , 2 9 1 . 2 0 59 2 , 0 4 4 L F R e f l P a v M r k T y I ( W ) 4 " ( S L D ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 0 . 9 3 $ 1 , 9 0 0 . 9 2 $ 0 . 8 6 $ 1 , 7 5 7 . 8 4 $ 0 . 4 4 $ 8 9 9 . 3 6 60 1 2 7 L F R e f l P a v M r k T y I ( W ) 2 4 " ( S L D ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 7 . 5 6 $ 9 6 0 . 1 2 $ 7 . 0 0 $ 8 8 9 . 0 0 $ 5 . 6 0 $ 7 1 1 . 2 0 61 2 6 E A R e f l P a v M r k T y I ( W ) ( A r r o w ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 2 , 8 0 8 . 0 0 $ 1 0 0 . 0 0 $ 2 , 6 0 0 . 0 0 $ 7 0 . 0 0 $ 1 , 8 2 0 . 0 0 62 1 5 E A R e f l P a v M r k T y I ( W ) ( W o r d ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 1 7 2 . 8 0 $ 2 , 5 9 2 . 0 0 $ 1 6 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 9 5 . 0 0 $ 1 , 4 2 5 . 0 0 63 2 9 E A R e f l P a v M r k T y I ( W ) ( B i k e S y m l ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 9 1 . 8 0 $ 2 , 6 6 2 . 2 0 $ 8 5 . 0 0 $ 2 , 4 6 5 . 0 0 $ 1 7 0 . 0 0 $ 4 , 9 3 0 . 0 0 64 2 9 L S R e f l P a v M r k T y I ( W ) ( B i k e A r w ) ( 1 0 0 m i l ) , c o m p l e t e a n d i n p l a c e $ 7 5 . 6 0 $ 2 , 1 9 2 . 4 0 $ 7 0 . 0 0 $ 2 , 0 3 0 . 0 0 $ 5 5 . 0 0 $ 1 , 5 9 5 . 0 0 65 1 8 , 0 1 0 L F P a v e m e n t S e a l e r 4 : , c o m p l e t e a n d i n p l a c e $ 0 . 4 0 $ 7 , 2 0 4 . 0 0 $ 0 . 3 7 $ 6 , 6 6 3 . 7 0 $ 0 . 2 0 $ 3 , 6 0 2 . 0 0 66 3 , 4 2 8 L F P a v e m e n t S e a l e r 8 " , c o m p l e t e a n d i n p l a c e $ 0 . 7 3 $ 2 , 5 0 2 . 4 4 $ 0 . 6 8 $ 2 , 3 3 1 . 0 4 $ 0 . 2 8 $ 9 5 9 . 8 4 67 2 , 2 2 0 L F P a v e m e n t S e a l e r 1 2 " , c o m p l e t e a n d i n p l a c e $ 2 . 1 6 $ 4 , 7 9 5 . 2 0 $ 2 . 0 0 $ 4 , 4 4 0 . 0 0 $ 1 . 1 5 $ 2 , 5 5 3 . 0 0 68 1 , 1 1 0 L F P a v e m e n t S e a l e r 2 4 " , c o m p l e t e a n d i n p l a c e $ 5 . 4 0 $ 5 , 9 9 4 . 0 0 $ 5 . 0 0 $ 5 , 5 5 0 . 0 0 $ 1 . 8 5 $ 2 , 0 5 3 . 5 0 69 2 6 E A P a v e m e n t S e a l e r ( A r r o w ) , c o m p l e t e a n d i n p l a c e $ 6 4 . 8 0 $ 1 , 6 8 4 . 8 0 $ 6 0 . 0 0 $ 1 , 5 6 0 . 0 0 $ 2 5 . 0 0 $ 6 5 0 . 0 0 70 1 5 E A P a v e m e n t S e a l e r ( W o r d ) , c o m p l e t e a n d i n p l a c e $ 8 1 . 0 0 $ 1 , 2 1 5 . 0 0 $ 7 5 . 0 0 $ 1 , 1 2 5 . 0 0 $ 3 5 . 0 0 $ 5 2 5 . 0 0 71 2 9 E A P a v e m e n t S e a l e r ( B i k e S y m b o l ) , c o m p l e t e a n d i n p l a c e $ 3 7 . 8 0 $ 1 , 0 9 6 . 2 0 $ 3 5 . 0 0 $ 1 , 0 1 5 . 0 0 $ 2 0 . 0 0 $ 5 8 0 . 0 0 72 2 9 E A P a v e m e n t S e a l e r ( B i k e A r r o w ) , c o m p l e t e a n d i n p l a c e $ 3 2 . 4 0 $ 9 3 9 . 6 0 $ 3 0 . 0 0 $ 8 7 0 . 0 0 $ 2 0 . 0 0 $ 5 8 0 . 0 0 73 9 4 E A R e f l P a v M r k r T y I I - A - A , c o m p l e t e a n d i n p l a c e $ 6 . 4 8 $ 6 0 9 . 1 2 $ 6 . 0 0 $ 5 6 4 . 0 0 $ 4 . 0 0 $ 3 7 6 . 0 0 74 5 2 E A R e f l P a v M r k r T y I - C , c o m p l e t e a n d i n p l a c e $ 6 . 4 8 $ 3 3 6 . 9 6 $ 6 . 0 0 $ 3 1 2 . 0 0 $ 4 . 0 0 $ 2 0 8 . 0 0 75 4 5 0 E A R e f l P a v M r k r T y I I - C - R , c o m p l e t e a n d i n p l a c e $ 6 . 4 8 $ 2 , 9 1 6 . 0 0 $ 6 . 0 0 $ 2 , 7 0 0 . 0 0 $ 4 . 0 0 $ 1 , 8 0 0 . 0 0 76 1 8 , 0 1 0 L F P a v S u r f P r e p f o r M r k ( 4 " ) , c o m p l e t e a n d i n p l a c e $ 0 . 2 2 $ 3 , 9 6 2 . 2 0 $ 0 . 2 0 $ 3 , 6 0 2 . 0 0 $ 0 . 3 5 $ 6 , 3 0 3 . 5 0 77 3 , 4 2 8 L F P a v S u r f P r e p f o r M r k ( 8 " ) , c o m p l e t e a n d i n p l a c e $ 0 . 4 3 $ 1 , 4 7 4 . 0 4 $ 0 . 4 0 $ 1 , 3 7 1 . 2 0 $ 0 . 4 5 $ 1 , 5 4 2 . 6 0 78 2 , 2 2 0 L F P a v S u r f P r e p f o r M r k ( 1 2 " ) , c o m p l e t e a n d i n p l a c e $ 0 . 5 4 $ 1 , 1 9 8 . 8 0 $ 0 . 5 0 $ 1 , 1 1 0 . 0 0 $ 0 . 6 5 $ 1 , 4 4 3 . 0 0 79 1 , 1 1 0 L F P a v S u r f P r e p f o r M r k ( 2 4 " ) , c o m p l e t e a n d i n p l a c e $ 1 . 0 8 $ 1 , 1 9 8 . 8 0 $ 1 . 0 0 $ 1 , 1 1 0 . 0 0 $ 1 . 0 0 $ 1 , 1 1 0 . 0 0 80 2 6 E A P a v S u r f P r e p f o r M r k ( A r r o w ) , c o m p l e t e a n d i n p l a c e $ 1 6 . 2 0 $ 4 2 1 . 2 0 $ 1 5 . 0 0 $ 3 9 0 . 0 0 $ 3 0 . 0 0 $ 7 8 0 . 0 0 81 1 5 E A P a v S u r f P r e p f o r M r k ( W o r d ) , c o m p l e t e a n d i n p l a c e $ 2 1 . 6 0 $ 3 2 4 . 0 0 $ 2 0 . 0 0 $ 3 0 0 . 0 0 $ 4 0 . 0 0 $ 6 0 0 . 0 0 82 2 9 E A P a v S u r f P r e p f o r M r k ( B i k e S y m b o l ) , c o m p l e t e a n d i n p l a c e $ 1 6 . 2 0 $ 4 6 9 . 8 0 $ 1 5 . 0 0 $ 4 3 5 . 0 0 $ 7 5 . 0 0 $ 2 , 1 7 5 . 0 0 83 1 , 1 3 9 S Y C o n s t r u c t i o n E x i t S i l t C o n t r o l ( R e m o v e ) , c o m p l e t e a n d i n p l a c e $ 1 8 . 5 0 $ 2 1 , 0 7 1 . 5 0 $ 2 0 . 0 0 $ 2 2 , 7 8 0 . 0 0 $ 4 . 5 0 $ 5 , 1 2 5 . 5 0 84 4 3 4 S Y C o n s t r u c t i n g D e t o u r s , c o m p l e t e a n d i n p l a c e $ 2 5 . 0 0 $ 1 0 , 8 5 0 . 0 0 $ 1 0 6 . 0 0 $ 4 6 , 0 0 4 . 0 0 $ 6 0 . 0 0 $ 2 6 , 0 4 0 . 0 0 To t a l P a v e m e n t M a r k i n g I t e m s C o s t ( L i n e s 5 4 - 8 4 ) $700,620.30 $95,329.90 $7 2 1 , 9 2 8 . 6 5 $ 7 3 5 , 6 6 3 . 0 0 BA S E B I D - P A V E M E N T M A R K I N G I T E M S $1 2 2 , 0 4 4 . 4 6 $ 1 5 2 , 1 5 0 . 2 2 Pa g e 4 o f 1 1 38 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S 85 1 L S E r i s o n a n d S e d i m e n t C o n t r o l , c o m p l e t e a n d i n p l a c e $ 1 3 , 1 0 0 . 0 0 $ 1 3 , 1 0 0 . 0 0 $ 2 4 , 0 0 0 . 0 0 $ 2 4 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 86 9 , 5 6 6 S Y F u r n i s h i n g a n d P l a c i n g T o p s o i l ( 6 " ) , c o m p l e t e a n d i n p l a c e $ 2 . 4 5 $ 2 3 , 4 3 6 . 7 0 $ 0 . 5 0 $ 4 , 7 8 3 . 0 0 $ 1 . 0 0 $ 9 , 5 6 6 . 0 0 87 6 , 1 6 5 S Y H y d r o - M u l c h S e e d i n g , c o m p l e t e a n d i n p l a c e $ 0 . 5 0 $ 3 , 0 8 2 . 5 0 $ 0 . 5 0 $ 3 , 0 8 2 . 5 0 $ 0 . 5 0 $ 3 , 0 8 2 . 5 0 88 9 , 5 6 6 S Y B l o c k S o d d i n g , c o m p l e t e a n d i n p l a c e $ 3 . 5 0 $ 3 3 , 4 8 1 . 0 0 $ 3 . 0 0 $ 2 8 , 6 9 8 . 0 0 $ 3 . 2 0 $ 3 0 , 6 1 1 . 2 0 To t a l S W 3 P I t e m s C o s t ( L i n e s 8 5 - 8 8 ) 89 2 E A S t r e e t L i g h t I l l u m i n a t i o n A s s e m b l y , c o m p l e t e a n d i n p l a c e $ 4 , 8 6 0 . 0 0 $ 9 , 7 2 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 4 , 7 0 0 . 0 0 $ 9 , 4 0 0 . 0 0 90 2 E A S t r e e t L i g h t C o n c F n d , c o m p l e t e a n d i n p l a c e $ 7 0 2 . 0 0 $ 1 , 4 0 4 . 0 0 $ 6 5 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 6 8 0 . 0 0 $ 1 , 3 6 0 . 0 0 91 3 2 1 L F C o n d t ( P V C ) ( S c h d 4 0 ) ( 1 " ) , c o m p l e t e w i t h b e n d s , c a p s a n d f i t t i n g s , a n d i n p l a c e $ 8 . 4 8 $ 2 , 7 2 2 . 0 8 $ 8 . 0 0 $ 2 , 5 6 8 . 0 0 $ 8 . 4 0 $ 2 , 6 9 6 . 4 0 92 7 2 0 L F C o n d t ( P V C ) ( S c h d 4 0 ) ( 2 " ) , c o m p l e t e w i t h b e n d s , c a p s a n d f i t t i n g s , a n d i n p l a c e $ 1 0 . 8 0 $ 7 , 7 7 6 . 0 0 $ 1 0 . 0 0 $ 7 , 2 0 0 . 0 0 $ 1 0 . 5 0 $ 7 , 5 6 0 .00 93 1 , 0 4 6 L F C o n d t ( P V C ) ( S c h d 4 0 ) ( 4 " ) , c o m p l e t e w i t h b e n d s , c a p s a n d f i t t i n g s , a n d i n p l a c e $ 1 6 . 2 0 $ 1 6 , 9 4 5 . 2 0 $ 1 5 . 0 0 $ 1 5 , 6 9 0 . 0 0 $ 1 6 . 0 0 $ 1 6,736.00 94 6 6 2 L F E l e c C o n d r ( N o . 6 ) I n s u l a t e d , c o m p l e t e a n d i n p l a c e $ 2 . 1 6 $ 1 , 4 2 9 . 9 2 $ 2 . 0 0 $ 1 , 3 2 4 . 0 0 $ 2 . 1 0 $ 1 , 3 9 0 . 2 0 To t a l I l l u m i n a t i o n I t e m s C o s t ( L i n e s 8 9 - 9 4 ) 95 4 0 L F 1 2 " D . I . W a t e r l i n e , c o m p l e t e a n d i n p l a c e $ 7 5 . 7 0 $ 3 , 0 2 8 . 0 0 $ 2 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 9 3 . 0 0 $ 3 , 7 2 0 . 0 0 96 4 E A 1 2 " 2 2 1 / 2 ° B e n d , c o m p l e t e a n d i n p l a c e $ 5 0 5 . 0 0 $ 2 , 0 2 0 . 0 0 $ 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 97 4 0 L F 1 8 " D . I . W a t e r l i n e , c o m p l e t e a n d i n p l a c e $ 1 1 3 . 2 5 $ 4 , 5 3 0 . 0 0 $ 2 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 1 1 5 . 0 0 $ 4 , 6 0 0 . 0 0 98 4 E A 1 8 " 2 2 1 / 2 ° B e n d , c o m p l e t e a n d i n p l a c e $ 1 , 0 8 0 . 0 0 $ 4 , 3 2 0 . 0 0 $ 9 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 99 2 E A R e l o c a t e 6 " W a t e r l i n e , c o m p l e t e a n d i n p l a c e $ 1 , 8 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 3 , 3 0 0 . 0 0 $ 6 , 6 0 0 . 0 0 10 0 6 E A R e l o c a t e F i r e H y d r a n t , c o m p l e t e a n d i n p l a c e $ 9 1 5 . 0 0 $ 5 , 4 9 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 1 0 , 8 0 0 . 0 0 10 1 1 0 L F 6 " P V C W a t e r L i n e , c o m p l e t e a n d i n p l a c e $ 3 8 . 0 0 $ 3 8 0 . 0 0 $ 5 0 . 0 0 $ 5 0 0 . 0 0 $ 5 1 . 0 0 $ 5 1 0 . 0 0 10 2 1 E A 1 8 " x 6 " T a p p i n g V a l v e a n d S l e e v e w i t h B o x , c o m p l e t e a n d i n p l a c e $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 3 , 8 0 0 . 0 0 $ 3 , 8 0 0 . 0 0 10 3 1 E A 6 " W a t e r L i n e P l u g , c o m p l e t e a n d i n p l a c e $ 6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 3 1 0 . 0 0 $ 3 1 0 . 0 0 To t a l U t i l i t y I t e m s C o s t ( L i n e s 9 5 - 1 0 3 ) 10 4 5 7 E A S m R d S g n A s s m T y 1 0 B W G ( 1 ) S A ( P ) , c o m p l e t e a n d i n p l a c e $ 6 3 1 . 8 0 $ 3 6 , 0 1 2 . 6 0 $ 5 0 0 . 0 0 $ 2 8 , 5 0 0 . 0 0 $ 3 8 5 . 0 0 $ 2 1 , 9 4 5 . 0 0 10 5 5 E A R e l o c S m a l l S g n A s s m , c o m p l e t e a n d i n p l a c e $ 3 7 8 . 0 0 $ 1 , 8 9 0 . 0 0 $ 2 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 7 5 . 0 0 $ 1 , 3 7 5 . 0 0 To t a l S m a l l S i g n I t e m s C o s t ( L i n e s 1 0 4 - 1 0 5 ) $83,259.70 $39,142.60 $36,340.00 $23,320.00 $2 9 , 5 0 0 . 0 0 BA S E B I D - S W 3 P I T E M S $7 3 , 1 0 0 . 2 0 $ 6 0 , 5 6 3 . 5 0 BA S E B I D - S M A L S I G N I T E M S $3 7 , 9 0 2 . 6 0 BA S E B I D - I L L U M I N A T I O N I T E M S $3 9 , 9 9 7 . 2 0 $ 3 7 , 0 8 2 . 0 0 BA S E B I D - U T I L I T Y I T E M S $2 7 , 4 6 8 . 0 0 $ 4 4 , 3 0 0 . 0 0 Pa g e 5 o f 1 1 39 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S TS F 1 M 1 E A Co s t fo r " P " s t y l e N E M A t r a f f i c c a b i n e t w / d e t e c t o r r a c k a n d " E A G L E " M A R C sy s t e m c o m m . P a n e l 1 2 - c h . H I - T e c h , i n c l u d i n g : N E M A l o a d s w i t c h e s T e x a s S i g n a l Eq u i p . p a r t # T S E - 2 0 0 , N E M A T r a n s f e r r e l a y s p a r t # T S E - F L , C o n f l i c t M o n i t o r "E b e r i e " D e s i g n I n c . p a r t # S S M - 1 2 E , N E M A f l a s h e r p a r t # T S E - 2 0 4 1 5 , a n d P l u g - i n ve h i c l e d e t e c t o r a m p l i f i e r s , S a r a s o t a p a r t # 2 2 2 T x G P 5 D u a l C h a n n e l $ 6 , 7 5 2 . 0 0 $ 6 , 7 5 2 . 0 0 $ 6 , 7 5 2 . 0 0 $ 6 , 7 5 2 . 0 0 $ 6 , 7 5 2 . 0 0 $ 6 , 7 5 2 . 0 0 TS F 1 L 1 E A In s t a l l a t i o n of " P " s t y l e N E M A t r a f f i c c a b i n e t w / d e t e c t o r r a c k a n d " E A G L E " MA R C s y s t e m c o m m . P a n e l 1 2 - c h . H I - T e c h , i n c l u d i n g : N E M A l o a d s w i t c h e s T e x a s Si g n a l E q u i p . p a r t # T S E - 2 0 0 , N E M A T r a n s f e r r e l a y s p a r t # T S E - F L , C o n f l i c t Mo n i t o r " E b e r i e " D e s i g n I n c . p a r t # S S M - 1 2 E , N E M A f l a s h e r p a r t # T S E - 2 0 4 1 5 , an d P l u g - i n v e h i c l e d e t e c t o r a m p l i f i e r s , S a r a s o t a p a r t # 2 2 2 T x G P 5 D u a l C h a n n e l , co m p l e t e a n d i n p l a c e $ 2 7 0 . 0 0 $ 2 7 0 . 0 0 $ 2 5 0 . 0 0 $ 2 5 0 . 0 0 $ 2 6 3 . 0 0 $ 2 6 3 . 0 0 TS F 2 M 1 E A Co s t fo r " E A G L E " 8 p h a s e c o n t r o l l e r p a r t # G e n i s i s 3 6 0 8 m 1 0 , w / c o n f l i c t M o n i t o r $ 3 , 0 9 5 . 0 0 $ 3 , 0 9 5 . 0 0 $ 3 , 0 9 5 . 0 0 $ 3 , 0 9 5 . 0 0 $ 3 , 0 9 5 . 0 0 $ 3 , 0 9 5 . 00 TS F 2 L 1 E A In s t a l l a t i o n of " E A G L E " 8 p h a s e c o n t r o l l e r p a r t # G e n i s i s 3 6 0 8 m 1 0 , w / c o n f l i c t Mo n i t o r $1 6 2 . 0 0 $ 1 6 2 . 0 0 $ 1 5 0 . 0 0 $ 1 5 0 . 0 0 $ 1 5 8 . 0 0 $ 1 5 8 . 0 0 TS F 3 & 4 1 3 E A Co s t a n d I n s t a l l a t i o n o f 3 - S e c t i o n p o l y c a r b o n a t e b l a c k c o l o r w / 1 2 " L E D l e n s s i g n a l he a d s a n d B l a c k A l u m i n u m 3 - S e c t i o n B a c k p l a t e s , c o m p l e t e a n d i n p l a c e $ 6 4 8 . 0 0 $ 8 , 4 2 4 . 0 0 $ 6 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 $ 6 3 0 . 0 0 $ 8 , 1 9 0 . 0 0 TS F 5 2 E A Co s t a n d I n s t a l l a t i o n o f 5 - S e c t i o n p o l y c a r b o n a t e b l a c k c o l o r w / 1 2 " L E D l e n s s i g n a l he a d s a n d B l a c k A l u m i n u m 5 - S e c t i o n B a c k p l a t e s , c o m p l e t e a n d i n p l a c e $ 9 4 5 . 0 0 $ 1 , 8 9 0 . 0 0 $ 8 7 5 . 0 0 $ 1 , 7 5 0 . 0 0 $ 9 2 0 . 0 0 $ 1 , 8 4 0 . 0 0 TS F 6 1 3 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a c c a b l e m o u n t a s s e m b l y - A B - 0 1 2 5 - 3 - 6 2 " , co m p l e t e a n d i n p l a c e $ 1 7 8 . 0 0 $ 2 , 3 1 4 . 0 0 $ 1 6 5 . 0 0 $ 2 , 1 4 5 . 0 0 $ 1 7 4 . 0 0 $ 2 , 2 6 2 . 0 0 TS F 7 2 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a c c a b l e m o u n t a s s e m b l y - A B - 0 1 2 5 - 5 - 6 2 " , co m p l e t e a n d i n p l a c e $ 1 7 8 . 0 0 $ 3 5 6 . 0 0 $ 1 6 5 . 0 0 $ 3 3 0 . 0 0 $ 1 7 4 . 0 0 $ 3 4 8 . 0 0 TS F 8 M 4 E A Co s t o f S t r e e t s c a p e s i g n a l p o l e s , 3 0 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d f i n i s h ov e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e d $ 2 , 7 8 3 . 0 0 $ 1 1 , 1 3 2 . 0 0 $ 2 , 7 8 3 . 0 0 $ 1 1 , 1 3 2 . 0 0 $ 2 , 7 8 3 . 0 0 $ 1 1 , 1 3 2 . 0 0 TS F 8 l 4 E A In s t a l l a t i o n of S t r e e t s c a p e s i g n a l p o l e s , 3 0 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d fi n i s h o v e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e d , c o m p l e t e a n d i n p l a c e $ 8 6 4 . 0 0 $ 3 , 4 5 6 . 0 0 $ 8 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 $ 8 4 0 . 0 0 $ 3 , 3 6 0 . 0 0 TS F 9 M 4 E A Co s t o f S t r e e t s c a p e M A S T A R M S , 4 4 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d f i n i s h ov e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e $ 2 , 1 3 4 . 0 0 $ 8 , 5 3 6 . 0 0 $ 2 , 1 3 4 . 0 0 $ 8 , 5 3 6 . 0 0 $ 2 , 1 3 4 . 0 0 $ 8 , 5 3 6 . 0 0 TS F 9 l 4 E A In s t a l l a t i o n of S t r e e t s c a p e M A S T A R M S , 4 4 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d fi n i s h o v e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e , c o m p l e t e a n d i n p l a c e $ 9 0 1 . 8 0 $ 3 , 6 0 7 . 2 0 $ 8 3 5 . 0 0 $ 3 , 3 4 0 . 0 0 $ 8 8 0 . 0 0 $ 3 , 5 2 0 . 0 0 TS F 1 0 M 2 E A Co s t o f S t r e e t s c a p e M A S T A R M S , 3 6 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d f i n i s h ov e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e $ 1 , 6 2 5 . 0 0 $ 3 , 2 5 0 . 0 0 $ 1 , 6 2 5 . 0 0 $ 3 , 2 5 0 . 0 0 $ 1 , 6 2 5 . 0 0 $ 3 , 2 5 0 . 0 0 TS F 1 0 l 2 E A In s t a l l a t i o n o f S t r e e t s c a p e M A S T A R M S , 3 6 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d fi n i s h o v e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e , c o m p l e t e a n d i n p l a c e $ 9 0 1 . 8 0 $ 1 , 8 0 3 . 6 0 $ 8 3 5 . 0 0 $ 1 , 6 7 0 . 0 0 $ 8 8 0 . 0 0 $ 1 , 7 6 0 . 0 0 TS F 1 1 M 2 E A Co s t o f S t r e e t s c a p e l u m i n a i r e p o l e s , 2 3 . 5 - f t . - l o n g l e n g t h , b r o n z e c o l o r , p o w d e r e d fi n i s h o v e r g a l v a n i z e d s t e e l w i t h b r e a k a w a y t r a n s f o r m e r b a s e $ 1 , 2 5 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 2 , 5 0 0 . 0 0 TS F 1 1 l 2 E A In s t a l l a t i o n o f S t r e e t s c a p e l u m i n a i r e p o l e s , 2 3 . 5 - f t . - l o n g l e n g t h , b r o n z e c o l o r , po w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w i t h b r e a k a w a y t r a n s f o r m e r b a s e , c o m p l e t e an d i n p l a c e $9 0 1 . 8 0 $ 1 , 8 0 3 . 6 0 $ 8 3 5 . 0 0 $ 1 , 6 7 0 . 0 0 $ 8 8 0 . 0 0 $ 1 , 7 6 0 . 0 0 TS F 1 2 M 4 E A Co s t of A l u m i n u m P e d e s t a l P o l e , 1 1 - f t . - l o n g l e n g t h , p o w d e r e d f i n i s h $ 1 , 0 2 9 . 0 0 $ 4 , 1 1 6 . 0 0 $ 1 , 0 2 9 . 0 0 $ 4 , 1 1 6 . 0 0 $ 1 , 0 2 9 . 0 0 $ 4 , 1 1 6 . 0 0 TS F 1 2 l 4 E A In s t a l l a t i o n of A l u m i n u m P e d e s t a l P o l e , 1 1 - f t . - l o n g l e n g t h , p o w d e r e d f i n i s h , co m p l e t e a n d i n p l a c e $ 3 2 4 . 0 0 $ 1 , 2 9 6 . 0 0 $ 3 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 3 2 0 . 0 0 $ 1 , 2 8 0 . 0 0 BA S E B I D - T R A F F I C S I G N A L I T E M S ( B a r r o n R d . @ W i l l i a m D F i t c h P k w y . ) Pa g e 6 o f 1 1 40 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S TS F 1 3 1 2 E A Co s t a n d I n s t a l l a t i o n o f 1 - S e c t i o n L E D , 1 6 - i n c h D u a l P e d e s t r i a n C o u n t d o w n S i g n a l He a d s w i t h 9 - i n c h F u l l S y m b o l H a n d / M a n , L e o t e k M o d e l N o . T P 1 6 H - C D , o r eq u i v a l e n t , c o m p l e t e a n d i n p l a c e $ 6 4 8 . 0 0 $ 7 , 7 7 6 . 0 0 $ 6 0 0 . 0 0 $ 7 , 2 0 0 . 0 0 $ 6 3 0 . 0 0 $ 7 , 5 6 0 . 0 0 TS F 1 4 4 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a c c a b l e m o u n t a s s e m b l y - A B - 0 1 3 1 - 2 - w a y p e d . As s e m b l y w / 2 3 " t u b e , 8 4 " c a b l e , c o m p l e t e a n d i n p l a c e $ 1 7 8 . 2 0 $ 7 1 2 . 8 0 $ 1 6 5 . 0 0 $ 6 6 0 . 0 0 $ 1 7 4 . 0 0 $ 6 9 6 . 0 0 TS F 1 5 4 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a c c a b l e m o u n t a s s e m b l y - A B - 0 1 3 1 - 1 - w a y p e d . As s e m b l y w / 2 3 " t u b e , 8 4 " c a b l e , c o m p l e t e a n d i n p l a c e $ 1 7 8 . 2 0 $ 7 1 2 . 8 0 $ 1 6 5 . 0 0 $ 6 6 0 . 0 0 $ 1 7 4 . 0 0 $ 6 9 6 . 0 0 TS F 1 6 1 2 E A Co s t a n d I n s t a l l a t i o n o f P e d e s t r i a n p u s h b u t t o n a s s e m b l i e s w / e d u c a t i o n a l s i g n , " P u s h Bu t t o n t o C r o s s S t r e e t , " T e x a s M U T C D S i g n R 1 0 - 3 e , 9 " x 1 5 " , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 1 , 9 4 4 . 0 0 $ 1 5 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 1 6 0 . 0 0 $ 1 , 9 2 0 . 0 0 TS F 1 7 M 6 E A Co s t o f L u m i n a i r e s , 2 5 0 w a t t H P S w / 1 5 f t . L o n g s t r e e t s c a p e s u p p o r t a r m s , b r o n z e co l o r $5 4 5 . 0 0 $ 3 , 2 7 0 . 0 0 $ 5 4 5 . 0 0 $ 3 , 2 7 0 . 0 0 $ 5 4 5 . 0 0 $ 3 , 2 7 0 . 0 0 TS F 1 7 l 6 E A In s t a l l a t i o n of L u m i n a i r e s , 2 5 0 w a t t H P S w / 1 5 f t . L o n g s t r e e t s c a p e s u p p o r t a r m s , br o n z e c o l o r , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 6 4 8 . 0 0 $ 1 0 0 . 0 0 $ 6 0 0 . 0 0 $ 1 0 5 . 0 0 $ 6 3 0 . 0 0 TS F 1 8 9 E A Co s t a n d I n s t a l l a t i o n o f P u l l B o x e s w / l o c k i n g c o v e r , T y p e I ( S e e S p e c s . ) , c o m p l e t e an d i n p l a c e $4 8 0 . 6 0 $ 4 , 3 2 5 . 4 0 $ 4 4 5 . 0 0 $ 4 , 0 0 5 . 0 0 $ 4 7 0 . 0 0 $ 4 , 2 3 0 . 0 0 TS F 1 9 1 E A Co s t a n d I n s t a l l a t i o n o f P u l l B o x e s w / l o c k i n g c o v e r , T y p e I I ( S e e S p e c s . ) , c o m p l e t e an d i n p l a c e $4 8 0 . 6 0 $ 4 8 0 . 6 0 $ 4 4 5 . 0 0 $ 4 4 5 . 0 0 $ 4 7 0 . 0 0 $ 4 7 0 . 0 0 TS F 2 0 1 E A Co s t a n d I n s t a l l a t i o n o f M e t e r e d P e d e s t a l P o l e , 4 - T e r m i n a l , 1 2 5 - a m p , T w i n L i n k Co m m e c t o r s , f o r D i r e c t B u r i a l , I n c l u d i n g c o n d u i t t o p o w e r s o u r c e , c o m p l e t e a n d i n pl a c e $1 , 0 8 0 . 0 0 $ 1 , 0 8 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 , 0 5 0 . 0 0 TS F 2 1 1 E A C o s t a n d I n s t a l l a t i o n o f c o n c r e t e s i g n a l c o n t r o l l e r f o u n d a t i o n , c o m p l e t e a n d i n p l a c e $ 2 , 1 6 0 . 0 0 $ 2 , 1 6 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 00 $ 2 , 1 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 TS F 2 2 2 E A Co s t a n d I n s t a l l a t i o n o f 3 6 " d i a m . S i g n a l p o l e f o u n d a t i o n , 1 5 ' d e e p , c o m p l e t e a n d i n pl a c e $2 , 1 6 0 . 0 0 $ 4 , 3 2 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 $ 4 , 2 0 0 . 0 0 TS F 2 3 2 E A Co s t a n d I n s t a l l a t i o n o f 3 6 " d i a m . S i g n a l p o l e f o u n d a t i o n , 1 3 ' d e e p , c o m p l e t e a n d i n pl a c e $2 , 1 6 0 . 0 0 $ 4 , 3 2 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 $ 4 , 2 0 0 . 0 0 TS F 2 4 2 E A Co s t a n d I n s t a l l a t i o n o f 3 0 " d i a m . L u m i n a i r e p o l e f o u n d a t i o n 8 ' d e e p , c o m p l e t e a n d in p l a c e $8 1 0 . 0 0 $ 1 , 6 2 0 . 0 0 $ 7 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 7 9 0 . 0 0 $ 1 , 5 8 0 . 0 0 TS F 2 5 4 E A Co s t a n d I n s t a l l a t i o n o f 2 4 " d i a m . P e d e s t a l p o l e f o u n d a t i o n 6 ' d e e p , c o m p l e t e a n d i n pl a c e $7 0 2 . 0 0 $ 2 , 8 0 8 . 0 0 $ 6 5 0 . 0 0 $ 2 , 6 0 0 . 0 0 $ 6 8 5 . 0 0 $ 2 , 7 4 0 . 0 0 TS F 2 6 1 , 3 4 0 L F C o s t a n d I n s t a l l a t i o n o f 2 " D i a . G r a y P V C s c h e d . 4 0 c o n d u i t , c o m p l e t e a n d i n p l a c e $ 1 1 . 3 4 $ 1 5 , 1 9 5 . 6 0 $ 1 0 . 5 0 $ 1 4 , 0 7 0 . 0 0 $ 11.00 $ 1 4 , 7 4 0 . 0 0 TS F 2 7 3 7 5 L F C o s t a n d I n s t a l l a t i o n o f 3 " D i a . G r a y P V C s c h e d . 4 0 c o n d u i t , c o m p l e t e a n d i n p l a c e $ 1 1 . 8 8 $ 4 , 4 5 5 . 0 0 $ 1 1 . 0 0 $ 4 , 1 2 5 . 0 0 $ 1 2 . 0 0 $ 4 , 5 0 0 . 0 0 TS F 2 8 4 5 0 L F C o s t a n d I n s t a l l a t i o n o f 4 " D i a G r a y P V C s c h e d . 4 0 c o n d u i t , c o m p l e t e a n d i n p l a c e $ 2 4 . 3 0 $ 1 0 , 9 3 5 . 0 0 $ 2 2 . 5 0 $ 1 0 , 1 2 5 . 0 0 $ 2 4 . 00 $ 1 0 , 8 0 0 . 0 0 TS F 2 9 4 , 1 0 0 L F Co s t a n d I n s t a l l a t i o n o f 7 / c # 1 4 A W G s t r a n d e d s i g n a l c a b l e I M S A 1 9 - 1 o r Eq u i v a l e n t , c o m p l e t e a n d i n p l a c e $ 1 . 2 4 $ 5 , 0 8 4 . 0 0 $ 1 . 1 5 $ 4 , 7 1 5 . 0 0 $ 1 . 2 0 $ 4 , 9 2 0 . 0 0 TS F 3 0 3 , 6 1 0 L F Co s t a n d I n s t a l l a t i o n o f 5 / c # 1 4 A W G s t r a n d e d c a b l e I M S A 1 9 - 1 o r e q u i v a l e n t , co m p l e t e a n d i n p l a c e $ 1 . 2 4 $ 4 , 4 7 6 . 4 0 $ 1 . 1 5 $ 4 , 1 5 1 . 5 0 $ 1 . 2 0 $ 4 , 3 3 2 . 0 0 TS F 3 1 2 8 5 L F C o s t a n d I n s t a l l a t i o n o f 3 / c # 1 4 p o w e r c a b l e , c o m p l e t e a n d i n p l a c e $ 2 . 1 6 $ 6 1 5 . 6 0 $ 2 . 0 0 $ 5 7 0 . 0 0 $ 2 . 1 0 $ 5 9 8 . 5 0 TS F 3 2 2 , 3 7 5 L F C o s t a n d I n s t a l l a t i o n o f T H H N 3 - 1 / c # 1 0 l u m i n a i r e c a b l e , c o m p l e t e a n d i n p l a c e $ 1 . 3 5 $ 3 , 2 0 6 . 2 5 $ 1 . 2 5 $ 2 , 9 6 8 . 7 5 $ 1 . 3 0 $ 3 , 0 8 7.50 TS F 3 3 M 6 E A Co s t o f V i d e o C a m e r a w / Z o o m L e n s a n d M o u n t i n g B r a c k e t s , c o m p l e t e a n d i n p l a c e $ 8 6 5 . 0 0 $ 5 , 1 9 0 . 0 0 $ 8 6 5 . 0 0 $ 5 , 1 9 0 . 0 0 $ 8 6 5 . 0 0 $ 5 , 1 9 0 . 0 0 TS 3 3 l 6 E A In s t a l l a t i o n o f V i d e o C a m e r a w / Z o o m L e n s a n d M o u n t i n g B r a c k e s , c o m p l e t e a n d in p l a c e $1 7 8 . 2 0 $ 1 , 0 6 9 . 2 0 $ 1 6 5 . 0 0 $ 9 9 0 . 0 0 $ 1 7 4 . 0 0 $ 1 , 0 4 4 . 0 0 TS F 3 4 M 6 E A Co s t o f R a c k v i s i o n V i d e o P r o c e s s o r C a r d s $ 4 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 Pa g e 7 o f 1 1 41 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S TS F 3 4 l 6 E A In s t a l l a t i o n of R a c k v i s i o n V i d e o P r o c e s s o r C a r d s , c o m p l e t e a n d i n p l a c e $ 2 7 . 0 0 $ 1 6 2 . 0 0 $ 2 5 . 0 0 $ 1 5 0 . 0 0 $ 2 6 . 0 0 $ 1 5 6 . 0 0 TS F 3 5 M 6 E A Co s t o f Q u i c k R e l e a s e C o n n e c t o r f o r C a m e r a s $ 4 5 . 0 0 $ 2 7 0 . 0 0 $ 4 5 . 0 0 $ 2 7 0 . 0 0 $ 4 5 . 0 0 $ 2 7 0 . 0 0 TS F 3 5 l 6 E A In s t a l l a t i o n o f Q u i c k R e l e a s e C o n n e c t o r f o r C a m e r a s , c o m p l e t e a n d i n p l a c e $ 5 4 . 0 0 $ 3 2 4 . 0 0 $ 5 0 . 0 0 $ 3 0 0 . 0 0 $ 5 3 . 0 0 $ 3 1 8 . 0 0 TS F 3 6 M 1 E A Co s t o f 9 ' B l a c k a n d W h i t e M o n i t o r $ 1 4 0 . 0 0 $ 1 4 0 . 0 0 $ 1 4 0 . 0 0 $ 1 4 0 . 0 0 $ 1 4 0 . 0 0 $ 1 4 0 . 0 0 TS F 3 6 l 1 E A In s t a l l a t i o n o f 9 ' B l a c k a n d W h i t e M o n i t o r , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 1 0 8 . 0 0 $ 1 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 0 5 . 0 0 $ 1 0 5 . 0 0 TS F 3 7 M 1 E A Co s t o f V I V D S P o w e r P a n e l w / L i g h t i n g P r o t e c t i o n $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 $ 2 0 0 . 0 0 TS F 3 7 l 1 E A In s t a l l a t i o n of V I V D S P o w e r P a n e l w / L i g h t i n g P r o t e c t i o n , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 1 0 8 . 0 0 $ 1 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 0 5 . 0 0 $ 1 0 5 . 0 0 TS F 3 8 M 1 , 8 7 0 L F Co s t of S i a m e s e C a b l e ( 3 - C o n d u c t o r 1 6 G a u g e a n d 8 2 8 1 C a b l e ) $ 1 . 2 0 $ 2 , 2 4 4 . 0 0 $ 1 . 2 0 $ 2 , 2 4 4 . 0 0 $ 1 . 2 0 $ 2 , 2 4 4 . 0 0 TS F 3 8 l 1 , 8 7 0 L F In s t a l l a t i o n o f S i a m e s e C a b l e ( 3 - C o n d u c t o r 1 6 G a u g e a n d 8 2 8 1 C a b l e ) , c o m p l e t e an d i n p l a c e $0 . 5 4 $ 1 , 0 0 9 . 8 0 $ 0 . 5 0 $ 9 3 5 . 0 0 $ 0 . 5 0 $ 9 3 5 . 0 0 TS F 3 9 M 4 E A Co s t o f P r i o r i t y C o n t r o l S y s t e m D e t e c t o r ( 3 M O p t i c o m M o d e l 7 1 1 ) $ 1 , 3 0 9 . 0 0 $ 5 , 2 3 6 . 0 0 $ 1 , 3 0 9 . 0 0 $ 5 , 2 3 6 . 0 0 $ 1 , 3 0 9 . 0 0 $ 5 , 2 3 6 . 0 0 TS F 3 9 l 4 E A In s t a l l a t i o n of P r i o r i t y C o n t r o l S y s t e m D e t e c t o r ( 3 M O p t i c o m M o d e l 7 1 1 ) , co m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 4 3 2 . 0 0 $ 1 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 0 5 . 0 0 $ 4 2 0 . 0 0 TS F 4 0 M 1 , 0 6 5 L F Co s t of M o d e l 7 3 9 D e t e c t o r C a b l e f o r ( 3 M O p t i c o m P r i o r i t y C o n t r o l S y s t e m ) $ 1 . 2 5 $ 1 , 3 3 1 . 2 5 $ 1 . 2 5 $ 1 , 3 3 1 . 2 5 $ 1 . 2 5 $ 1 , 3 3 1 . 2 5 TS F 4 0 l 1 , 0 6 5 L F In s t a l l a t i o n o f M o d e l 7 3 9 D e t e c t o r C a b l e f o r ( 3 M O p t i c o m P r i o r i t y C o n t r o l Sy s t e m ) , c o m p l e t e a n d i n p l a c e $ 0 . 5 4 $ 5 7 5 . 1 0 $ 0 . 5 0 $ 5 3 2 . 5 0 $ 0 . 5 0 $ 5 3 2 . 5 0 TS F 4 1 6 E A C o s t a n d I n s t a l l a t i o n o f C o n f i r m a t i o n L i g h t s w / P o w e r C a b l e , c o m p l e t e a n d i n p l a c e $ 2 1 6 . 0 0 $ 1 , 2 9 6 . 0 0 $ 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 2 1 0 . 0 0 $ 1 , 2 6 0 . 0 0 TS F 4 2 M 2 E A Co s t o f S m a r t S e n s o r A d v a n c e b y T e x T r o n i x $ 5 , 6 1 6 . 0 0 $ 1 1 , 2 3 2 . 0 0 $ 5 , 6 1 6 . 0 0 $ 1 1 , 2 3 2 . 0 0 $ 5 , 6 1 6 . 0 0 $ 1 1 , 2 3 2 . 0 0 TS F 4 2 l 2 E A In s t a l l a t i o n o f S m a r t S e n s o r A d v a n c e b y T e x T r o n i x , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 2 1 6 . 0 0 $ 1 0 0 . 0 0 $ 2 0 0 . 0 0 $ 1 0 5 . 0 0 $ 2 1 0 . 0 0 TS F 4 3 M 5 1 5 L F Co s t o f O r i o n W i r e C o m b o C a b l e f o r S m a r t S e n s o r $ 2 . 5 0 $ 1 , 2 8 7 . 5 0 $ 2 . 5 0 $ 1 , 2 8 7 . 5 0 $ 2 . 5 0 $ 1 , 2 8 7 . 5 0 TS F 4 3 l 5 1 5 L F In s t a l l a t i o n o f O r i o n W i r e C o m b o C a b l e f o r S m a r t S e n s o r , c o m p l e t e a n d i n p l a c e $ 0 . 5 4 $ 2 7 8 . 1 0 $ 0 . 5 0 $ 2 5 7 . 5 0 $ 0 . 5 0 $ 2 5 7 . 5 0 TS F 4 4 M 6 E A Co s t of H i g h I n t e n s i t y S t r e e t N a m e s i g n f o r I n s t a l l a t i o n s o n M a s t A r m s ( 4 - "W i l l i a m D . F i t c h P k w y . " , 2 - " B a r r o n R d . " ) $ 6 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 TS F 4 4 l 6 E A In s t a l l a t i o n of H i g h I n t e n s i t y S t r e e t N a m e s i g n f o r I n s t a l l a t i o n s o n M a s t A r m s ( 4 - "W i l l i a m D . F i t c h P k w y . " , 2 - " B a r r o n R d . " ) , c o m p l e t e a n d i n p l a c e $ 1 7 8 . 2 0 $ 1 , 0 6 9 . 2 0 $ 1 6 5 . 0 0 $ 9 9 0 . 0 0 $ 1 7 4 . 0 0 $ 1 , 0 4 4 . 0 0 TS F 4 5 M 2 E A Co s t of L e f t T u r n Y i e l d o n G r e e n B a l l ( 3 0 " x 3 6 " ) S i g n $ 4 0 0 . 0 0 $ 8 0 0 . 0 0 $ 4 0 0 . 0 0 $ 8 0 0 . 0 0 $ 4 0 0 . 0 0 $ 8 0 0 . 0 0 TS F 4 5 l 2 E A In s t a l l a t i o n of L e f t T u r n Y i e l d o n G r e e n B a l l ( 3 0 " x 3 6 " ) S i g n , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 3 2 4 . 0 0 $ 1 5 0 . 0 0 $ 3 0 0 . 0 0 $ 1 5 8 . 0 0 $ 3 1 6 . 0 0 TS F 4 6 M 2 E A Co s t of L e f t T u r n S i g n a l ( 3 0 " x 3 0 " ) S i g n $ 3 5 0 . 0 0 $ 7 0 0 . 0 0 $ 3 5 0 . 0 0 $ 7 0 0 . 0 0 $ 3 5 0 . 0 0 $ 7 0 0 . 0 0 TS F 4 6 l 2 E A In s t a l l a t i o n of L e f t T u r n S i g n a l ( 3 0 " x 3 0 " ) S i g n , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 3 2 4 . 0 0 $ 1 5 0 . 0 0 $ 3 0 0 . 0 0 $ 1 5 8 . 0 0 $ 3 1 6 . 0 0 TS F 4 7 M 3 E A Co s t of L a n e - U s e ( 2 l a n e , 3 0 " x 3 6 " ) S i g n $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 TS F 4 7 l 3 E A In s t a l l a t i o n o f L a n e - U s e ( 2 l a n e , 3 0 " x 3 6 " ) S i g n , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 4 8 6 . 0 0 $ 1 5 0 . 0 0 $ 4 5 0 . 0 0 $ 1 5 8 . 0 0 $ 4 7 4 . 0 0 TS F 4 8 M 1 E A Co s t of L a n e - U s e ( 3 l a n e , 3 0 " x 4 8 " ) S i g n $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 TS F 4 8 l 1 E A In s t a l l a t i o n of L a n e - U s e ( 3 l a n e , 3 0 " x 4 8 " ) S i g n , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 1 6 2 . 0 0 $ 1 5 0 . 0 0 $ 1 5 0 . 0 0 $ 1 5 8 . 0 0 $ 1 5 8 . 0 0 TS F 4 9 A s R e q ' d L S C o s t a n d I n s t a l l a t i o n o f T r a f f i c c o n t r o l a n d c o n s t r u c t i o n b a r r i c a d e s $ 1 . 0 0 $ 1 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 0 . 0 1 $ 0 . 0 1 TS F 5 0 A s R e q ' d L S C o s t a n d I n s t a l l a t i o n o f M i s c . c o n s t r u c t i o n M a t e r i a l s , i n c l u d i n g d a m p e r s $ 1 0 , 8 0 0 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $10,500.00 $ 1 0 , 5 0 0 . 0 0 To t a l B a r r o n R d & W i l l i a m D . F i t c h P k w y ( L i n e s T S F 1 M - T S F 5 0 ) $196,923.76 $1 9 9 , 9 8 4 . 0 0 $ 1 9 6 , 0 3 7 . 0 0 Pa g e 8 o f 1 1 42 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S TS V 1 M 1 E A Co s t fo r " P " s t y l e N E M A t r a f f i c c a b i n e t w / d e t e c t o r r a c k a n d " E A G L E " M A R C sy s t e m c o m m . P a n e l 1 2 - c h . H I - T e c h , i n c l u d i n g : N E M A l o a d s w i t c h e s T e x a s S i g n a l Eq u i p . p a r t # T S E - 2 0 0 , N E M A T r a n s f e r r e l a y s p a r t # T S E - F L , C o n f l i c t M o n i t o r "E b e r i e " D e s i g n I n c . p a r t # S S M - 1 2 E , N E M A f l a s h e r p a r t # T S E - 2 0 4 1 5 , a n d P l u g - i n ve h i c l e d e t e c t o r a m p l i f i e r s , S a r a s o t a p a r t # 2 2 2 T x G P 5 D u a l C h a n n e l $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 TS V 1 l 1 E A In s t a l l a t i o n of " P " s t y l e N E M A t r a f f i c c a b i n e t w / d e t e c t o r r a c k a n d " E A G L E " MA R C s y s t e m c o m m . P a n e l 1 2 - c h . H I - T e c h , i n c l u d i n g : N E M A l o a d s w i t c h e s T e x a s Si g n a l E q u i p . p a r t # T S E - 2 0 0 , N E M A T r a n s f e r r e l a y s p a r t # T S E - F L , C o n f l i c t Mo n i t o r " E b e r i e " D e s i g n I n c . p a r t # S S M - 1 2 E , N E M A f l a s h e r p a r t # T S E - 2 0 4 1 5 , an d P l u g - i n v e h i c l e d e t e c t o r a m p l i f i e r s , S a r a s o t a p a r t # 2 2 2 T x G P 5 D u a l C h a n n e l , co m p l e t e a n d i n p l a c e $ 2 7 0 . 0 0 $ 2 7 0 . 0 0 $ 2 5 0 . 0 0 $ 2 5 0 . 0 0 $ 2 6 0 . 0 0 $ 2 6 0 . 0 0 TS V 2 M 1 E A Co s t fo r " E A G L E " 8 p h a s e c o n t r o l l e r p a r t # G e n i s i s 3 6 0 8 m 1 0 , w / c o n f l i c t M o n i t o r $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 00 TS V 2 l 1 E A In s t a l l a t i o n of " E A G L E " 8 p h a s e c o n t r o l l e r p a r t # G e n i s i s 3 6 0 8 m 1 0 , w / c o n f l i c t Mo n i t o r $1 0 8 . 0 0 $ 1 0 8 . 0 0 $ 1 0 0 . 0 0 $ 1 0 0 . 0 0 $ 1 0 5 . 0 0 $ 1 0 5 . 0 0 TS V 3 M 6 E A Co s t a n d I n s t a l l a t i o n o f 3 - S e c t i o n p o l y c a r b o n a t e b l a c k c o l o r w / 1 2 " L E D l e n s s i g n a l he a d s a n d B l a c k A l u m i n u m 3 - S e c t i o n B a c k p l a t e s , c o m p l e t e a n d i n p l a c e $ 6 4 8 . 0 0 $ 3 , 8 8 8 . 0 0 $ 6 0 0 . 0 0 $ 3 , 6 0 0 . 0 0 $ 6 3 0 . 0 0 $ 3 , 7 8 0 . 0 0 TS V 4 4 E A Co s t a n d I n s t a l l a t i o n o f 5 - S e c t i o n p o l y c a r b o n a t e b l a c k c o l o r w / 1 2 " L E D l e n s s i g n a l he a d s a n d B l a c k A l u m i n u m 5 - S e c t i o n B a c k p l a t e s , c o m p l e t e a n d i n p l a c e $ 9 4 5 . 0 0 $ 3 , 7 8 0 . 0 0 $ 8 7 5 . 0 0 $ 3 , 5 0 0 . 0 0 $ 9 2 0 . 0 0 $ 3 , 6 8 0 . 0 0 TS V 5 6 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a c c a b l e m o u n t a s s e m b l y - A B - 0 1 2 5 - 3 - 6 2 " , co m p l e t e a n d i n p l a c e $ 1 7 8 . 0 0 $ 1 , 0 6 8 . 0 0 $ 1 6 5 . 0 0 $ 9 9 0 . 0 0 $ 1 7 4 . 0 0 $ 1 , 0 4 4 . 0 0 TS V 6 4 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a c c a b l e m o u n t a s s e m b l y - A B - 0 1 2 5 - 5 - 6 2 " , co m p l e t e a n d i n p l a c e $ 1 7 8 . 0 0 $ 7 1 2 . 0 0 $ 1 6 5 . 0 0 $ 6 6 0 . 0 0 $ 1 7 4 . 0 0 $ 6 9 6 . 0 0 TS V 7 M 4 E A Co s t o f S t r e e t s c a p e s i g n a l p o l e s , 3 0 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d f i n i s h ov e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e d $ 4 , 0 5 4 . 0 0 $ 1 6 , 2 1 6 . 0 0 $ 4 , 0 5 4 . 0 0 $ 1 6 , 2 1 6 . 0 0 $ 4 , 0 5 4 . 0 0 $ 1 6 , 2 1 6 . 0 0 TS V 7 l 4 E A In s t a l l a t i o n of S t r e e t s c a p e s i g n a l p o l e s , 3 0 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d fi n i s h o v e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e d , c o m p l e t e a n d i n p l a c e $ 1 , 0 8 0 . 0 0 $ 4 , 3 2 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 4 , 2 0 0 . 0 0 TA V 8 M 4 E A Co s t o f S t r e e t s c a p e M A S T A R M S , 4 4 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d f i n i s h ov e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e $ 2 , 3 5 2 . 0 0 $ 9 , 4 0 8 . 0 0 $ 2 , 3 5 2 . 0 0 $ 9 , 4 0 8 . 0 0 $ 2 , 3 5 2 . 0 0 $ 9 , 4 0 8 . 0 0 TS V 8 l 4 e a In s t a l l a t i o n of S t r e e t s c a p e M A S T A R M S , 4 4 - f t - l o n g l e n g t h b r o n z e c o l o r , p o w d e r e d fi n i s h o v e r g a l v a n i z e d s t e e l w / f l a n g e d b a s e , c o m p l e t e a n d i n p l a c e $ 1 , 0 8 0 . 0 0 $ 4 , 3 2 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 4 , 2 0 0 . 0 0 TS V 9 8 E A Co s t a n d I n s t a l l a t i o n o f 1 - S e c t i o n L E D , 1 6 - i n c h D u a l P e d e s t r i a n C o u n t d o w n S i g n a l He a d s w i t h 9 - i n c h F u l l S y m b o l H a n d / M a n , L e o t e k M o d e l N o . T P 1 6 H - C D , o r eq u i v a l e n t , c o m p l e t e a n d i n p l a c e $ 6 4 8 . 0 0 $ 5 , 1 8 4 . 0 0 $ 6 0 0 . 0 0 $ 4 , 8 0 0 . 0 0 $ 6 3 0 . 0 0 $ 5 , 0 4 0 . 0 0 TS V 1 0 4 E A Co s t a n d I n s t a l l a t i o n o f A s t r o - B r a x c a b l e m o u n t a s s e m b l y - A B - 1 3 1 - 2 - w a y p e d . As s e m b l y w / 2 3 " t u b e , 8 4 " c a b l e , c o m p l e t e a n d i n p l a c e $ 2 7 0 . 0 0 $ 1 , 0 8 0 . 0 0 $ 2 5 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 6 0 . 0 0 $ 1 , 0 4 0 . 0 0 TS V 1 1 8 E a Co s t a n d I n s t a l l a t i o n o f P e d e s t r i a n p u s h b u t t o n a s s e m b l i e s w / e d u c a t i o n a l s i g n , " P u s h Bu t t o n t o C r o s s S t r e e t , " T e x a s M U T C D S i g n R 1 0 - 3 e , 9 " x 1 5 " , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 1 , 2 9 6 . 0 0 $ 1 5 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 6 0 . 0 0 $ 1 , 2 8 0 . 0 0 TS V 1 2 M 4 E A Co s t o f L u m i n a i r e s , 2 5 0 w a t t H P S w / 1 5 f t . L o n g s t r e e t s c a p e s u p p o r t a r m s , b r o n z e co l o r $5 6 7 . 0 0 $ 2 , 2 6 8 . 0 0 $ 5 6 7 . 0 0 $ 2 , 2 6 8 . 0 0 $ 5 6 7 . 0 0 $ 2 , 2 6 8 . 0 0 TS V 1 2 l 4 E A In s t a l l a t i o n of L u m i n a i r e s , 2 5 0 w a t t H P S w / 1 5 f t . L o n g s t r e e t s c a p e s u p p o r t a r m s , br o n z e c o l o r , c o m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 4 3 2 . 0 0 $ 1 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 0 5 . 0 0 $ 4 2 0 . 0 0 TS V 1 3 4 E A Co s t a n d I n s t a l l a t i o n o f P u l l B o x e s w / l o c k i n g c o v e r , T y p e I ( S e e S p e c s . ) , c o m p l e t e an d i n p l a c e $5 9 4 . 0 0 $ 2 , 3 7 6 . 0 0 $ 5 5 0 . 0 0 $ 2 , 2 0 0 . 0 0 $ 5 8 0 . 0 0 $ 2 , 3 2 0 . 0 0 BA S E B I D - T R A F F I C S I G N A L I T E M S ( B a r r o n R d . @ V i c t o r i a A v e ) Pa g e 9 o f 1 1 43 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S TS V 1 4 1 E A Co s t a n d I n s t a l l a t i o n o f P u l l B o x e s w / l o c k i n g c o v e r , T y p e I I ( S e e S p e c s . ) , c o m p l e t e an d i n p l a c e $6 4 8 . 0 0 $ 6 4 8 . 0 0 $ 6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 6 3 0 . 0 0 $ 6 3 0 . 0 0 TS V 1 5 1 E A Co s t a n d I n s t a l l a t i o n o f M e t e r e d P e d e s t a l P o l e , 4 - T e r m i n a l , 1 2 5 - a m p , T w i n L i n k Co n n e c t o r s , f o r D i r e c t B u r i a l , c o m p l e t e a n d i n p l a c e $ 1 , 0 8 0 . 0 0 $ 1 , 0 8 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 , 0 5 0 . 0 0 TS V 1 6 1 E A C o s t a n d I n s t a l l a t i o n o f c o n c r e t e s i g n a l c o n t r o l l e r f o u n d a t i o n , c o m p l e t e a n d i n p l a c e $ 1 , 0 8 0 . 0 0 $ 1 , 0 8 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 00 $ 1 , 0 5 0 . 0 0 $ 1 , 0 5 0 . 0 0 TS V 1 7 4 E A Co s t a n d I n s t a l l a t i o n o f 3 6 " d i a m . S i g n a l p o l e f o u n d a t i o n , 1 3 ' d e e p , c o m p l e t e a n d i n pl a c e $2 , 1 6 0 . 0 0 $ 8 , 6 4 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $ 2 , 1 0 0 . 0 0 $ 8 , 4 0 0 . 0 0 TS V 1 8 2 5 5 L F C o s t a n d I n s t a l l a t i o n o f 2 " D i a . G r a y P V C s c h e d . 4 0 c o n d u i t , c o m p l e t e a n d i n p l a c e $ 1 2 . 9 6 $ 3 , 3 0 4 . 8 0 $ 1 2 . 0 0 $ 3 , 0 6 0 . 0 0 $ 1 2 . 6 0 $ 3 , 2 1 3 . 0 0 TS V 1 9 3 0 L F C o s t a n d I n s t a l l a t i o n o f 3 " D i a . G r a y P V C s c h e d . 4 0 c o n d u i t , c o m p l e t e a n d i n p l a c e $ 1 6 . 2 0 $ 4 8 6 . 0 0 $ 1 5 . 0 0 $ 4 5 0 . 0 0 $ 1 5 . 8 0 $ 4 7 4 .00 TS V 2 0 4 2 0 L F C o s t a n d I n s t a l l a t i o n o f 4 " D i a G r a y P V C s c h e d . 4 0 c o n d u i t , c o m p l e t e a n d i n p l a c e $ 2 7 . 0 0 $ 1 1 , 3 4 0 . 0 0 $ 2 5 . 0 0 $ 1 0 , 5 0 0 . 0 0 $ 2 6 . 00 $ 1 0 , 9 2 0 . 0 0 TS V 2 1 1 , 8 3 0 L F Co s t a n d I n s t a l l a t i o n o f 7 / c # 1 4 A W G s t r a n d e d s i g n a l c a b l e I M S A 1 9 - 1 o r Eq u i v a l e n t , c o m p l e t e a n d i n p l a c e $ 1 . 6 2 $ 2 , 9 6 4 . 6 0 $ 1 . 5 0 $ 2 , 7 4 5 . 0 0 $ 1 . 6 0 $ 2 , 9 2 8 . 0 0 TS V 2 2 1 , 1 4 0 L F Co s t a n d I n s t a l l a t i o n o f 5 / c # 1 4 A W G s t r a n d e d c a b l e I M S A 1 9 - 1 o r e q u i v a l e n t , co m p l e t e a n d i n p l a c e $ 1 . 3 5 $ 1 , 5 3 9 . 0 0 $ 1 . 2 5 $ 1 , 4 2 5 . 0 0 $ 1 . 3 0 $ 1 , 4 8 2 . 0 0 TS V 2 3 1 2 0 L F C o s t a n d I n s t a l l a t i o n o f 3 / c # 1 4 p o w e r c a b l e , c o m p l e t e a n d i n p l a c e $ 3 . 2 4 $ 3 8 8 . 8 0 $ 3 . 0 0 $ 3 6 0 . 0 0 $ 3 . 2 0 $ 3 8 4 . 0 0 TS V 2 4 7 7 0 L F C o s t a n d I n s t a l l a t i o n o f T H H N 3 - 1 / c # 1 0 l u m i n a i r e c a b l e , c o m p l e t e a n d i n p l a c e $ 1 . 3 5 $ 1 , 0 3 9 . 5 0 $ 1 . 2 5 $ 9 6 2 . 5 0 $ 1 . 3 0 $ 1 , 0 0 1 . 0 0 TS V 2 5 M 4 E A Co s t o f S m a r t S e n s o r M a t r i x P r e s e n c e D e t e c t o r S y s t e m , I n c l u d i n g M o u n t i n g Br a c k e t , C o n t a c t C l o s u r e I n p u t F i l e C a r d , 1 0 0 ' S e n s o r P i g t a i l a n d I n t e r f a c e P a n e l $ 5 , 1 5 5 . 0 0 $ 2 0 , 6 2 0 . 0 0 $ 5 , 1 5 5 . 0 0 $ 2 0 , 6 2 0 . 0 0 $ 5 , 1 5 5 . 0 0 $ 2 0 , 6 2 0 . 0 0 TS V 2 5 l 4 E A In s t a l l a t i o n o f S m a r t S e n s o r M a t r i x P r e s e n c e D e t e c t o r S y s t e m , I n c l u d i n g M o u n t i n g Br a c k e t , C o n t a c t C l o s u r e I n p u t F i l e C a r d , 1 0 0 ' S e n s o r P i g t a i l a n d I n t e r f a c e P a n e l , co m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 4 3 2 . 0 0 $ 1 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 0 5 . 0 0 $ 4 2 0 . 0 0 TS V 2 6 M 6 5 0 L F Co s t o f S m a r t S e n o r M a t r i x C a b l e $ 2 . 0 0 $ 1 , 3 0 0 . 0 0 $ 2 . 0 0 $ 1 , 3 0 0 . 0 0 $ 2 . 0 0 $ 1 , 3 0 0 . 0 0 TS V 2 6 L 6 5 0 L F In s t a l l a t i o n o f S m a r t S e n o r M a t r i x C a b l e , c o m p l e t e a n d i n p l a c e $ 0 . 5 4 $ 3 5 1 . 0 0 $ 0 . 5 0 $ 3 2 5 . 0 0 $ 0 . 5 0 $ 3 2 5 . 0 0 TS V 2 7 M 4 E A Co s t of P r i o r i t y C o n t r o l S y s t e m D e t e c t o r ( 3 M O p t i c o m M o d e l 7 1 1 ) $ 1 , 3 0 9 . 0 0 $ 5 , 2 3 6 . 0 0 $ 1 , 3 0 9 . 0 0 $ 5 , 2 3 6 . 0 0 $ 1 , 3 0 9 . 0 0 $ 5 , 2 3 6 . 0 0 TS V 2 7 l 4 e a In s t a l l a t i o n of P r i o r i t y C o n t r o l S y s t e m D e t e c t o r ( 3 M O p t i c o m M o d e l 7 1 1 ) , co m p l e t e a n d i n p l a c e $ 1 0 8 . 0 0 $ 4 3 2 . 0 0 $ 1 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 0 5 . 0 0 $ 4 2 0 . 0 0 TS V 2 8 M 7 4 0 L F Co s t of M o d e l 7 3 9 D e t e c t o r C a b l e f o r ( 3 M O p t i c o m P r i o r i t y C o n t r o l S y s t e m ) $ 1 . 2 5 $ 9 2 5 . 0 0 $ 1 . 2 5 $ 9 2 5 . 0 0 $ 1 . 2 5 $ 9 2 5 . 0 0 TS V 2 8 l 7 4 0 L F In s t a l l a t i o n o f M o d e l 7 3 9 D e t e c t o r C a b l e f o r ( 3 M O p t i c o m P r i o r i t y C o n t r o l Sy s t e m ) , c o m p l e t e a n d i n p l a c e $ 0 . 5 4 $ 3 9 9 . 6 0 $ 0 . 5 0 $ 3 7 0 . 0 0 $ 0 . 5 0 $ 3 7 0 . 0 0 TS V 2 9 4 E A C o s t a n d I n s t a l l a t i o n o f C o n f i r m a t i o n L i g h t s w / P o w e r C a b l e , c o m p l e t e a n d i n p l a c e $ 2 1 6 . 0 0 $ 8 6 4 . 0 0 $ 2 0 0 . 0 0 $ 8 0 0 . 0 0 $ 2 1 0 . 0 0 $ 8 4 0.00 TS V 3 0 M 4 E A Co s t o f H i g h I n t e n s i t y S t r e e t N a m e s i g n f o r I n s t a l l a t i o n s o n M a s t A r m s ( 4 - " B a r r o n Rd . " , 2 - V i c t o r i a A v e . " ) $ 6 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 6 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 $ 6 0 0 . 0 0 $ 2 , 4 0 0 . 0 0 TS V 3 0 l 4 E A In s t a l l a t i o n of H i g h I n t e n s i t y S t r e e t N a m e s i g n f o r I n s t a l l a t i o n s o n M a s t A r m s ( 4 - "B a r r o n R d . " , 2 - " V i c t o r i a A v e . " ) , c o m p l e t e a n d i n p l a c e $ 1 7 8 . 2 0 $ 7 1 2 . 8 0 $ 1 6 5 . 0 0 $ 6 6 0 . 0 0 $ 1 7 4 . 0 0 $ 6 9 6 . 0 0 TS V 3 1 M 4 E A Co s t o f L e f t T u r n Y i e l d o n G r e e n B a l l ( 3 0 " x 3 6 " ) S i g n $ 4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 TS V 3 1 l 4 E A In s t a l l a t i o n of L e f t T u r n Y i e l d o n G r e e n B a l l ( 3 0 " x 3 6 " ) S i g n , c o m p l e t e a n d i n p l a c e $ 1 6 2 . 0 0 $ 6 4 8 . 0 0 $ 1 5 0 . 0 0 $ 6 0 0 . 0 0 $ 1 6 0 . 0 0 $ 6 4 0 . 0 0 Pa g e 1 0 o f 1 1 44 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 1 - 0 5 "B a r r o n R o a d W i d e n i n g P h a s e I I " Op e n D a t e : T h u r s d a y , S e p t e m b e r 3 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E Knife River (Bryan, TX) Fu g u a (N a v a s o t a , T X ) BP I (B r y a n , T X ) BA S E B I D - G E N E R A L I T E M S TS V 3 2 M 4 E A Co s t of A l u m i n u m P e d e s t a l P o l e , 1 1 - f t . - l o n g l e n g t h , b r o n z e c o l o r , p o w d e r e d f i n i s h $ 4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 TS V 3 2 l 4 E A In s t a l l a t i o n o f A l u m i n u m P e d e s t a l P o l e , 1 1 - f t . - l o n g l e n g t h , b r o n z e c o l o r , p o w d e r e d fi n i s h , c o m p l e t e a n d i n p l a c e $ 3 2 4 . 0 0 $ 1 , 2 9 6 . 0 0 $ 3 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 3 2 0 . 0 0 $ 1 , 2 8 0 . 0 0 TS V 3 3 1 E A Co s t a n d I n s t a l l a t i o n o f 2 4 " d i a m . P e d e s t a l p o l e f o u n d a t i o n 6 ' d e e p , c o m p l e t e a n d i n pl a c e $7 0 2 . 0 0 $ 7 0 2 . 0 0 $ 6 5 0 . 0 0 $ 6 5 0 . 0 0 $ 7 0 0 . 0 0 $ 7 0 0 . 0 0 TS V 3 4 A s R e q ' d L S C o s t a n d I n s t a l l a t i o n o f T r a f f i c c o n t r o l a n d c o n s t r u c t i o n b a r r i c a d e s $ 1 . 0 0 $ 1 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 0 . 0 1 $ 0 . 0 1 TS V 3 5 A s R e q ' d L S C o s t a n d I n s t a l l a t i o n o f M i s c . c o n s t r u c t i o n M a t e r i a l s $ 1 0 , 8 0 0 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 5 0 0 . 0 0 $ 1 0 , 5 0 0 . 0 0 To t a l B a r r o n R d & V i c t o r i a A v e ( L i n e s T S V 1 M - T S V 3 5 ) To t a l B a s e B i d $4 , 1 7 4 , 5 0 8 . 8 6 $4 , 4 3 0 , 0 7 4 . 7 2 $ 4 , 4 9 2 , 5 0 2 . 6 7 Bi d C e r t i f i c a t i o n 99 9 Bi d B o n d 99 9 Ad d e n d u m s A c k n o w l e d g e d 99 9 $1 4 7 , 5 5 6 . 1 0 $ 1 4 6 , 7 8 0 . 5 0 $ 1 4 5 , 3 6 1 . 0 1 Pa g e 1 1 o f 1 1 45 October 25, 2010 Consent Agenda Item No. 2d Food Waste Collection Franchise - Liquid Environmental Solutions To: Glenn Brown, City Manager From: Hayden Migl, Assistant to the City Manager Agenda Caption: Presentation, possible action and discussion on the second reading of a franchise agreement with Liquid Environmental Solutions for the collection of food waste for the purpose of recycling. Relationship to Strategic Goals: V. Green Sustainable City Recommendation(s): Staff recommends approval. Summary: The proposed non-exclusive five (5) year franchise agreement allows for the collection of food waste for the purpose of recycling within the corporate limits of the City of College Station. The company will be responsible for developing onsite collection of the food waste and that they are not collecting municipal solid waste. Section 120 of the City Charter states that "The City of College Station shall have the power by ordinance to grant any franchise or right mentioned in the preceding sections hereof, which ordinance, however, shall not be passed finally until it shall have been read at three (3) separate regular meetings of the City Council." Budget & Financial Summary: N/A Attachments: 1. Franchise Ordinance is on file in the City Secretary’s Office 46 October 25, 2010 Consent Agenda Item No. 2e Food Waste Collection Franchise Amendment – Texas Commercial Waste To: Glenn Brown, City Manager From: Hayden Migl, Assistant to the City Manager Agenda Caption: Presentation, possible action and discussion on the second reading of a franchise agreement amendment with Texas Commercial Waste to add the collection of food waste for the purpose of recycling to its agreement. Relationship to Strategic Goals: V. Green Sustainable City Recommendation(s): Staff recommends approval. Summary: The proposed amendment would add the collection of food waste for the purpose of recycling to the list of services that can be provided by Texas Commercial Waste through its current non-exclusive franchise agreement. Texas Commercial Waste is currently limited to collecting only construction and demolition debris. The company will be responsible for developing onsite collection of the food waste and that they are not collecting municipal solid waste. Section 120 of the City Charter states that "The City of College Station shall have the power by ordinance to grant any franchise or right mentioned in the preceding sections hereof, which ordinance, however, shall not be passed finally until it shall have been read at three (3) separate regular meetings of the City Council." Budget & Financial Summary: N/A Attachments: 1. Franchise Ordinance is on file in the City Secretary’s Office 47 October 25, 2010 Consent Agenda Item No. 2f Approval of the 2010 Property Tax Roll To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion on approval of the 2010 Property Tax Roll in the amount of $24,323,278.70. Recommendation(s): Staff recommends approval of the 2010 Property Tax Roll in the amount of $24,323,278.70. Summary: Section 26.09 (e) of the Texas Property Tax Code mandates formal approval of the Tax Roll by the City Council as the final step in the process of establishing the tax roll for the new year. The tax roll consists of the Maintenance and Operations levy and the Interest and Sinking fund levy. The tax roll that will be generated by the tax rate of $0.447543 per $100 assessed valuation is $24,323,278.70. This tax rate was adopted by the City Council on September 13, 2010. Budget & Financial Summary: See above Attachments: 1. Letter 2. 2010 Levy Totals 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 October 25, 2010 Consent Agenda Item No. 2g Authorize Health Department Expenditures To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion to approve Fiscal Year 2010- 2011 expenditures for the Brazos County Health Department in the amount of $351,500. Recommendation(s): Staff recommends approval of Fiscal Year 2010-2011 expenditures in the amount of $351,500 to the Brazos County Health Department. Summary: On September 13, 2010 Council approved the FY11 budget which included funding for the Brazos County Health Department. This funding is based on an Interlocal Agreement that was originally approved by Council on January 14, 2010. Budget & Financial Summary: Funds are available and budgeted in the General Fund in the amount of $351,500. Payments are made in equal monthly installments. 67 October 25, 2010 Consent Agenda Item No. 2h Investment Policy/Broker-Dealer List/Strategy Resolution To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion on a resolution stating that the City Council has reviewed and approved the City's Investment Policy, Broker-Dealer List and Investment Strategy. Recommendation(s): Staff recommends review and approval of the resolution. Summary: The Public Funds Investment Act requires an annual review and approval of the City's investment policy and investment strategies. The Act further requires the following: (1) that the governing body adopt a written instrument by rule, order, ordinance, or resolution stating that it has reviewed the investment policy and investment strategies, and (2) that the written instrument so adopted records any changes to either the investment policy or investment strategies. The City’s investment policy has been reviewed and certified by the Government Treasurers Organization of Texas (GTOT). Changes recommended by GTOT have been implemented. Current economic conditions also lead staff to increase the certificate of deposit diversification from 20% to 30%. An annual review of the City’s authorized broker/dealers was performed. Giving the current economic conditions staff made no changes to the broker/dealer list. Firms approved to do business with the City are: Costal Securities, Inc., Vining Sparks, Deutsche Bank Alex Brown, First Southwest Securities and First Empire Securities. As part of the City’s Investment Policy, Council is to review, approve and adopt any modifications to the list. Budget & Financial Summary: None Attachments: Investment Policy and Strategy Resolution 68 ________________________________________________________ Investment Strategy and Policy 2011 Approved by Council on October XX, 2010 ________________________________________________________ 69 Revised: October 2010 2 Table of Contents INVESTMENT STRATEGY _____________________________________________________________________________ 3 I. POLICY ___________________________________________________________________________________________ 4 II. SCOPE ___________________________________________________________________________________________ 4 III. INVESTMENT OBJECTIVES _______________________________________________________________________ 4 Safety _____________________________________________________________________________________________ 4 Liquidity ___________________________________________________________________________________________ 5 Yield ______________________________________________________________________________________________ 5 IV. RESPONSIBILITY AND CONTROL __________________________________________________________________ 5 Delegation of Authority_______________________________________________________________________________ 5 Cash Flow Analysis __________________________________________________________________________________ 5 Training Requirement _______________________________________________________________________________ 5 Internal Controls ____________________________________________________________________________________ 6 Prudence __________________________________________________________________________________________ 6 Ethics and Conflicts of Interest ________________________________________________________________________ 6 V. SUITABLE AND AUTHORIZED INVESTMENTS ________________________________________________________ 7 Portfolio Management _______________________________________________________________________________ 7 Investments ________________________________________________________________________________________ 7 Exemption for Existing Investments ____________________________________________________________________ 8 Loss of Required Rating ______________________________________________________________________________ 8 VI. INVESTMENT PARAMETERS _______________________________________________________________________ 8 Maximum Maturities ________________________________________________________________________________ 8 Diversification ______________________________________________________________________________________ 9 VII. FINANCIAL INSTITUTIONS AND DEALERS _________________________________________________________ 9 Depository _________________________________________________________________________________________ 9 Authorized Brokers/Dealers __________________________________________________________________________ 10 Competitive Bids ___________________________________________________________________________________ 10 Delivery vs. Payment ________________________________________________________________________________ 11 VIII. SAFEKEEPING OF SECURITIES _________________________________________________________________ 11 Safekeeping Agreement _____________________________________________________________________________ 11 Safekeeping and Custody ____________________________________________________________________________ 11 Collateralization ___________________________________________________________________________________ 11 IX. PERFORMANCE STANDARDS _____________________________________________________________________ 11 Performance Standards _____________________________________________________________________________ 11 Performance Benchmark ____________________________________________________________________________ 12 X. REPORTING _____________________________________________________________________________________ 12 Methods __________________________________________________________________________________________ 12 Marking to Market _________________________________________________________________________________ 12 XI. INVESTMENT POLICY ADOPTION _________________________________________________________________ 12 QUALIFIED BROKERS/DEALERS______________________________________________________________________ 13 GLOSSARY OF COMMON TREASURY TERMINOLOGY ___________________________________________________ 14 70 Revised: October 2010 3 INVESTMENT STRATEGY The City of College Station will pursue a passive investment strategy. Investments will be purchased with the intent of holding to maturity and will only be sold early under exceptional circumstances. In purchasing investments, the investment officer will attempt to follow a ladder strategy to ensure that the portfolio will have at least one investment maturing every month. Investment priorities are as follows: 1. Suitability - Any investment allowed under the Investment Policy is suitable. 2. Preservation and Safety of Principal - Investments of the City shall be undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio. 3. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operational requirements that might reasonably be anticipated. 4. Marketability - Investments should have an active and efficient secondary market to enable the City to liquidate investments prior to the maturity if the need should arise. 5. Diversification - The Investment Officer will attempt to maintain a diversified portfolio with regard to security type, financial institution providing the security, and maturity. 6. Yield - The City’s investment portfolio shall be designed with the objective of attaining the maximum rate of return throughout budgetary and economic cycles, taking into account the City’s risk constraints and the cash flow characteristics of the portfolio. 71 Revised: October 2010 4 CITY OF COLLEGE STATION INVESTMENT POLICY The Public Funds Investment Act, Chapter 2256, Texas Government Code, as Amended (”PFIA” herein), requires each city to adopt rules governing its investment practices and to define the authority of the investment officer. The following Investment Policy addresses the methods, procedures, and practices that must be exercised to ensure effective and judicious fiscal management of the City of College Station funds. I. POLICY It is the policy of the City of College Station, Texas (“City”) to invest public funds in a manner, which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all federal, state and local statutes governing the investment of public funds. II. SCOPE This investment policy applies to all the financial assets held by the City. These funds are defined in the City’s Comprehensive Annual Financial Report (CAFR) and include: General Fund Special Revenue Funds Debt Service Fund Capital Projects Funds Enterprise Funds Internal Service Funds Permanent Funds Any new funds created by the City will be subject to this policy unless specifically exempted by the City Council. To maximize the effective investment of assets, all funds mentioned above will pool their cash balances for investment purposes. The income derived from investing activities will be distributed to the various funds based on calculation of their average balances. III. INVESTMENT OBJECTIVES The City of College Station shall manage and invest its cash with three primary objectives, listed in order of priority: safety, liquidity and yield. The safety of the principal invested always remains the primary objective. Safety Safety of Principal is the foremost objective of the City. Investments of the City shall be undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio. 72 Revised: October 2010 5 Liquidity The City’s investment portfolio will remain liquid to enable the City to meet all operational requirements that might reasonably be anticipated. Yield The City shall invest funds in investments that earn a competitive market yield consistent with stated objectives. For bond proceeds to which arbitrage restrictions apply, the primary objectives shall be to obtain a fair market yield and to minimize the costs associated with the investment of such funds within the constraints of the investment policy and applicable bond covenants. IV. RESPONSIBILITY AND CONTROL Delegation of Authority The Chief Financial Officer or his Designee is designated the City’s Investment Officer. The Investment Officer shall be responsible for the investment of funds consistent with this Policy, and shall have the authority necessary to carry out such responsibilities. An investment committee consisting of the Investment Officer and at least two other staff members designated by the City Manager will also be formed. This committee will be responsible for selecting eligible broker/dealers, reviewing, and updating the investment policy annually. All participants in the investment process shall seek to act responsibly as custodians of the public trust. The Investment Officer shall establish written procedures for the operation of the investment program consistent with this investment policy. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officer. The Investment Officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. Cash Flow Analysis Supplemental to the financial and budgetary systems, the Investment Officer will maintain a cash flow forecasting process designed to monitor and forecast cash positions for investment purposes. Cash flow analysis will include the historical researching and monitoring of specific cash flow items, payables and receivables as well as overall cash position and patterns. Training Requirement In order to ensure the quality and capability of investment management, the Chief Financial Officer and the Investment Officer shall: 73 Revised: October 2010 6 - attend at least one training session within 12 months of assuming duties and containing not less than 10 hours of instruction from an independent source approved by the governing board or a designated investment committee; - receive training which includes education in investment controls, security risks, strategy risks, market risks, diversification of the investment portfolio, and compliance with the PFIA; and - attend a training session once every two years and receive not less than10 hours of training from an independent source approved by the governing board or a designated investment committee. Internal Controls The Investment Officer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. Annually, the City’s independent auditors will review quarterly reports for the fiscal year. Prudence Investments shall be made with the judgment and care which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City Manager any material financial interest in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City, particularly with regard to the time of purchases and sales. Employees and investment officials shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the City. On an annual basis, the Investment officials shall sign a statement acknowledging that they are incompliance with Section 2256.005 (i) of the Public Funds Investment Act. 74 Revised: October 2010 7 V. SUITABLE AND AUTHORIZED INVESTMENTS Portfolio Management The City currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow requirements and investments are purchased with the intent to be held until maturity. Investments Acceptable investments under this policy shall be limited to the instruments as described by the Government Code; Chapter 2256, Sections 2256.009 through 2256.011 and Sections 2256.013 through 2256.016 of the Public Funds Investment Act. Investment of funds in any instrument or security not authorized for investment under the Act is prohibited. · Authorized 1. Direct obligations of the United States government: U.S. Treasury Bills, U.S. Treasury Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing obligations for which the principal and interest are guaranteed by the full faith and credit of the United States government. 2. Federal Agencies and Instrumentalities including but not limited to, discount notes, callables and debentures of the Federal National Mortgage Association (FNMA), the Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the Federal Home Loan Mortgage Corporation (FHLMC). 3. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation (FDIC) or its successor, in state or national banks. Any deposits exceeding FDIC insurance limits shall be collateralized at 102% of the face amount of the Certificate of Deposit by securities listed in 1 - 2 above and held by the City's custodial bank or the custodial bank of the institution the CD’s are held.. Bids for Certificates of Deposit may be solicited orally, in writing, electronically or using any combination of these methods. 4. Repurchase Agreements with a defined termination date of 90 days or less collateralized by securities listed in 1 - 2 above. Collateral must have a minimum market value of 102% of the repurchase agreement, and must be held by the custodian bank or other independent third-party custodian contracted by the City. Bond proceeds may be invested in flexible repurchase agreements with maturity dates not exceeding the expected final project expenditure if a formal bidding process is followed and properly documented for IRS purposes. 5. Commercial Paper maturing within 180 days carrying a minimum rating of A-1, P-1 or F-1. 75 Revised: October 2010 8 6. AAA-rated Money Market Mutual Funds registered with the Securities and Exchange Commission that invest exclusively in investments described in this section. 7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act that follow the requirements in the Public Funds Investment Act and which have been specifically approved by the City. · Not Authorized The following security types are not permitted: 1. Obligations whose payment represents the coupon payments of the underlying mortgage-backed security collateral and pays no principal (IO’s); 2. Obligations whose payment represents the principle stream from the underlying mortgage-backed security collateral and bears no interest (PO’s); 3. Collateralized Mortgage Obligations (CMO’s) that have a stated final maturity date of greater than 10 years; and 4. Any security, the interest rate of which is determined by an index that adjusts opposite to the changes in the Market index (inverse floaters). Exemption for Existing Investments Any investment, which was authorized at the time of purchase, shall not be required to be liquidated. Loss of Required Rating If any security that requires a minimum investment rating is downgraded below that minimum rating subsequent to purchase, it will no longer be considered an authorized investment. As a result, the City shall take all prudent measures to liquidate the security in effort to preclude or reduce principle loss. VI. INVESTMENT PARAMETERS Maximum Maturities To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five years from the date of purchase. Additionally, the City will maintain a dollar-weighted average maturity of two years or less. 76 Revised: October 2010 9 Diversification It is the intent of the City to diversify the investment instruments within the portfolio to avoid incurring unreasonable risks inherent in over-investing in specific instruments, individual financial institutions or maturities. The asset allocation in the portfolio should be flexible depending upon the outlook for the economy and the securities markets. If conditions warrant, the guidelines below may be exceeded by approval of the Investment Committee. With the exception of U.S. Treasury securities and authorized pools, the City may not invest more than 30% of the City’s investment portfolio with a single financial institution. In addition, the following maximum limits, by instrument, are established for the City’s total portfolio: 1. U.S. Treasury Securities 100% 2. Agencies and Instrumentalities 70% 3. Certificates of Deposits 30% 4. Money Market Mutual Funds 30% 5. Repurchase Agreements 20% 6. Commercial Paper 20% 7. Authorized Pools 70% VII. FINANCIAL INSTITUTIONS AND DEALERS Depository At least every three to five years a Depository shall be selected through the City’s banking services procurement process, which shall include a formal request for application (RFA). The selection of a depository will be determined by competitive bid and evaluation of bids will be based on the following selection criteria: · The ability to qualify as a depository for public funds in accordance with state and local laws. · The ability to provide requested information or financial statements for the period specified. · The ability to meet all requirements in the banking RFA. · Complete response to all required items on the bid form. · Lowest net banking service cost, consistent with the ability to provide an appropriate level of service. · The credit worthiness and financial stability of the bank. The bank depository contract is subject to Council approval. During the term of the contract, additional accounts may be established. The City may open a cash money market account with its approved depository bank. Accounts held by the approved bank are to be collateralized at no less than 105%. Two authorized signers on the City’s accounts must approve the establishment of new accounts. 77 Revised: October 2010 10 Authorized Brokers/Dealers The Investment Officer shall maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services in the State of Texas. These may include “primary” or regional dealers that qualify under SEC rule 15C3-1. No public deposit shall be made except in a qualified public depository as established by state laws. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the Investment Officer with a completed Broker/Dealer Questionnaire and Certification, which shall include the following: · An audited financial statement for the most recent period. · Proof of certification by the Financial Industry Regulatory Authority (FINRA). · Proof of current registration with the State Securities Commission. Financial institutions eligible to transact investment business with the City shall be presented a written copy of this Investment Policy. Additionally, the qualified representative of the business organization seeking to transact investment business shall execute a written instrument substantially to the effect that the qualified representative has received and reviewed this Investment Policy, and acknowledged that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities with the City. The City will not enter into an investment transaction with a Broker/Dealer prior to receiving the written agreement described above and current audited financial statements. Annually, the Investment Committee shall review and revise the list as needed. The Committee will consider any new firms that have submitted the required documentation and review the performance of the previously approved firms. Any modifications to the list will be submitted to Council for their review, approval and adoption. Competitive Bids Securities will be purchased or sold after three (3) offers/bids are taken to verify that the City is receiving fair market value/price for the investment. Security transactions that may be purchased without competitive offers include: a) transactions with money market mutual funds b) local government investment pools and c) new securities still in syndicate and priced at par. 78 Revised: October 2010 11 Delivery vs. Payment All securities transaction, including collateral for repurchased agreements, shall be purchased using the delivery vs., payment method with the exception of investment pools and mutual funds. Funds will be released after notification that the purchased security has been received. VIII. SAFEKEEPING OF SECURITIES Safekeeping Agreement The City shall contract with a bank or banks for the safekeeping of securities either owned by the City as part of its investment portfolio or held as collateral to secure demand or time deposits. Safekeeping and Custody Safekeeping and custody of securities and collateral shall be in accordance with state law. Securities and collateral will be held by a third party custodian designated by the Investment Officer and held in the City’s name as evidenced by safekeeping receipts of the institution with which the securities are deposited. Original safekeeping receipts shall be obtained. Collateralization Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the City to require full collateralization of all investments and funds on deposit with a depository bank, other than investments, which are obligations of the U.S. government, its agencies and instrumentalities, and government sponsored enterprises. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of market value of principal and accrued interest on deposits or investments less than an amount insured by the FDIC. The collateralization level of the City’s depository accounts will be 105%. Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The right of collateral substitution is granted. IX. PERFORMANCE STANDARDS Performance Standards The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow needs. 79 Revised: October 2010 12 Performance Benchmark Given the passive investment strategy of the City, the benchmark to be used by the Investment Officer to determine whether market yields are being achieved shall be the average closing yield during the reporting period comparable to the portfolios dollar-weighted average maturity in days. X. REPORTING Methods Not less than quarterly and within a reasonable time after the end of the period reported, the Investment Officer should prepare and submit to the City Council a written report of the investment transactions for all funds of the City for the preceding reporting period. The report must: · describe in detail the investment position of the City on the date of the report, · be prepared jointly by all the Investment Officers if the City appoints more than one, · be signed by all Investment Officials, · contain a summary statement of each pooled fund group that states the beginning market value for the reporting period and additions and changes to the market value for the period, · state the book value and the market value of each separately invested asset at the beginning and end of the reporting period by the type of asset and fund type invested, · state the maturity date of each separately invested asset that has a maturity date, · state the fund for which each individual investment was acquired, · state all accrued interest payable; and · state the compliance of the investment portfolio as it relates to this Policy and Investment Act. Marking to Market The market values of the City’s investments shall be obtained from a reliable outside source, which has access to investment market values. Marketing to Market will be done at least quarterly. XI. INVESTMENT POLICY ADOPTION The City’s investment policy and investment strategies must be adopted annually by resolution of the City Council even if there are no changes. The City Council shall review the policy annually and they must approve any changes or modifications made thereto. 80 Revised: October 2010 13 QUALIFIED BROKERS/DEALERS Costal Securities, Inc. Vining Sparks Tony Sekaly Steve Scaramastro 5555 San Felipe, Suite 2200 775 Ridge Lake Boulevard Houston, Texas 77056 Memphis, Tennessee 38120 Phone: (713)435-4328 Phone: (901)681-1008 Deutsche Bank Alex Brown First Southwest Securities Larry Burns Linda Calloway 700 Louisiana Street, Suite 1500 300 West 6th Street, Suite 1940 Houston, TX 77002 Austin, TX 78701 Phone: (832)239-3311 Phone: (512)481-2040 First Empire Securities American Momentum (CD’s only) Michael Pappadio Donnie Fowler 1100 Motor Parkway, 2nd Floor Five Momentum Blvd. Hauppauge, NY 11788 College Station, TX 77845 Phone: (631)979-0097 Phone: (979)599-9349 INVESTMENT POOLS TexPool TexSTAR 600 Travis Street, Suite 7200 325 North St. Paul, Suite 800 Houston, TX 77002 Dallas, TX 75201 Phone: (866)891-7665 Phone: (800)839-7827 DEPOSITORY BANK Citibank, N.A. 2717 Texas Avenue South College Station, Texas 77840 (979)260-1482 81 Revised: October 2010 14 GLOSSARY OF COMMON TREASURY TERMINOLOGY Accrued Interest - The accumulated interest due on a bond as of the last interest payment made by the issuer. Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of a FSA is the Federal National Mortgage Association (FNMA). Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal. Asked - The price at which securities are offered. Average Life - The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points. Bid - The indicated price at which a buyer is willing to purchase a security or commodity. Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor. The book value may differ significantly from the security's current value in the market. Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; he does not position. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions. Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity. Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the same day that the transaction is initiated. Certificate of Deposit (CD) – A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD’s are typically negotiable. 82 Revised: October 2010 15 Collateralization - Process by which a borrower pledges securities, property, or other deposits for the purpose of securing the repayment of a loan and/or security. Commercial Paper - An unsecured short-term promissory note issued by corporations, with maturities ranging from 2 to 270 days. Comprehensive Annual Financial Report (CAFR) – The official annual report for the City of College Station. It includes combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provision, extensive introductory material, and a detailed statistical section. Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed-income securities. It is also known as the interest rate. Credit Quality - The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agencies. Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security. Dealer – A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his/her custodian. Discount - The amount by which the par value of a security exceeds the price paid for the security. Discount Security – Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills. Diversification - A process of investing assets among a range of security types by sector, maturity, and quality rating. Duration - A measure of the timing of the cash flows, such as the interest payments and the principal repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. 83 Revised: October 2010 16 Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend fed funds to each other overnight or on a longer basis. They may also transfer funds among each other on a same-day basis through the Federal Reserve banking system. Fed funds are considered immediately available funds. Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other. Federal Credit Agencies – Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, e.g. S&L’s small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank deposits, currently up to $250,000 per depository account through December 31, 2013. On January 1, 2014, the standard insurance amount will return to $100,000. Federal Home Loan banks (FHLB) – The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role similar to that played by the Federal Reserve Bank versus member commercial banks. Federal National Mortgage Association (FNMA) – A government –sponsored enterprise (GSE) that was created in 1938 to expand the low of mortgage money by creating a secondary mortgage market. Fannie Mae is a publicly traded company which operates under a congressional charter that directs Fannie Mae to channel its efforts into increasing the availability and affordability of homeownership for low-, moderate-, and middle-income Americans. Federal Open Market Committee (FOMC) – Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System – The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. Financial Industry Regulatory Authority (FINRA) - A self-regulatory organization (SRO) of brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. Government Securities - An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds." Interest Rate - See "Coupon Rate." Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value. 84 Revised: October 2010 17 Internal Controls - An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: § Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. § Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. § Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. Investment Policy - A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities. Liquidity - An asset that can be converted easily and quickly into cash. Local Government Investment Pool (LGIP) - An investment by local governments in which their money is pooled as a method for managing local funds. Mark-to-market - The process whereby the book value or collateral value of a security is adjusted to reflect its current market value. Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions. Market Value - Current market price of a security. Maturity - The date on which payment of a financial obligation is due. The final stated maturity is the date on which the issuer must retire a bond and pay the face value to the bondholder. See "Weighted Average Maturity." Money Market – The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded. Money Market Mutual Fund - Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, repos and federal funds). 85 Revised: October 2010 18 Mutual Fund - An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940. Net Asset Value - The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets that includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)] / (Number of shares outstanding) Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the "coupon," "coupon rate," or "interest rate." Offer - An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "Ask price." Par - Face value or principal value of a bond, typically $1,000 per bond. Portfolio – Collection of securities held by an investor. Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long-term securities. Premium - The amount by which the price paid for a security exceeds the security's par value. Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers. Many interest rates are keyed to this rate. Principal - The face value or par value of a debt instrument. Also may refer to the amount of capital invested in a given security. Prospectus - A legal document that must be provided to any prospective purchaser of a new securities offering registered with the SEC. This can include information on the issuer, the issuer's business, the proposed use of proceeds, the experience of the issuer's management, and certain certified financial statements. Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices. Rate of Return – The yield obtainable on a security based on its purchases price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding. Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a specified price to a second party and a simultaneous agreement of the first party to repurchase the securities at a specified price or at a specified later date. 86 Revised: October 2010 19 Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase securities at a specified price from a second party and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date. Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13- month maturity limit and a 90-day average maturity on investments, to help maintain a constant net asset value of one dollar ($1.00). Safekeeping - Holding of assets (e.g., securities) by a financial institution. Secondary Market – A market made for the purchase and sale of outstanding issues following the initial distribution. Securities & Exchange Commission – Agency created by Congress to protect investors in securities transactions by administering securities legislation. Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at regular intervals until the entire issue is retired. Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is used to redeem debt securities or preferred stock issues. Swap - Trading one asset for another. Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity. Total Return - The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the following components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital gains) = Total Return Treasury Bills - Short-term U.S. government non-interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends. Treasury Bonds – Marketable, fixed-interest U.S. government debt securities with maturities of more than ten years and issued in minimum denominations of $1,000. Treasury bonds make interest payments semi-annually and the income that holders received is only taxed at the federal level. Treasury Notes - Marketable U.S. government debt securities with fixed interest rates and maturities between 1 to 10 years. Treasury notes can be bought either directly from the U.S. government or through banks. 87 Revised: October 2010 20 Uniform Net Capital Rule - SEC Rule 15C3-1 – Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ration of indebtedness to liquid capital of 15 to 1: also called net capital rule and net capital ratio. Indebtedness covers all money owned to a firm, including margin loans and commitments to purchase securities. This is one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. Volatility - A degree of fluctuation in the price and valuation of securities. Volatility Risk Rating - A rating system to clearly indicate the level of volatility and other non- credit risks associated with securities and certain bond funds. The ratings for bond funds range from those that have extremely low sensitivity to changing market conditions and offer the greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch). Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. Yield - The current rate of return on an investment security generally expressed as a percentage of the security's current price. Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return. Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. 88 89 October 25, 2010 Consent Agenda Item No. 2i Funding Agreement With Keep Brazos Beautiful To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion on a funding agreement between the City of College Station and the Keep Brazos Beautiful for FY11 in the amount of $50,240. Recommendation(s): Staff recommends approval of the funding agreement. Summary: As part of the 2010-2011 budget process the City Council approved funding for the Keep Brazos Beautiful in the amount of $50,240. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2010-2011 Sanitation Fund for the total amount of $50,240. $33,240 is to be used for the operations and maintenance of Keep Brazos Beautiful. $17,000 is to be used for beautification grants and projects of Keep Brazos Beautiful, such as the Don’t Mess With Texas Trash Off and Wildflower Seed Spreading. Attachments: 1. Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s Office) 90 October 25, 2010 Consent Agenda Item No. 2j Affiliate Funding Agreement with Arts Council of Brazos Valley And Budget Approval To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action and discussion on approving the budget of the Arts Council of Brazos Valley; and presentation, discussion and possible action on a funding agreement between the City of College Station and the Arts Council of Brazos Valley for FY11 in the amount of $200,000 for Affiliate funding. Recommendation(s): Staff recommends approval of the Arts Council budget and approval of the Affiliate funding agreement in the amount of $200,000. The operations and maintenance funding agreements that were pulled from the Council agenda on October 14 will be coming back to the City Council for consideration at a future meeting. Summary: As part of the 2010-2011 budget process the City Council approved total funding for the Arts Council of Brazos Valley in the amount of $364,000. This includes $289,000 from the Hotel Tax Fund, and $75,000 from the General Fund. Per Council direction, $200,000 from the Hotel Tax Fund is to be used to fund Arts Council Affiliate grants. The $200,000 for Affiliate funding is proposed to be allocated as follows: · $167,500 Affiliate Funding (See attached List) · $5,500 4th of July Concert – Brazos Valley Symphony · $27,000 Misc. Affiliate Funding (to be approved by City Manager) The Arts Council initially submitted recommendations of $179,500 for Affiliate Funding for 14 organizations. However, City staff determined that recommended funding for 2 of the groups totaling $12,000 (KEOS $5,000 and Children’s Museum $7,000) did not meet the requirements for funding from Hotel Tax funds. These funds were moved to the Miscellaneous Affiliate Funding category. These funds are used for grant opportunities that come up during the year, and must be approved by the City Manager prior to being expended. State law requires that the City Council adopt the budget of any organization that is to be funded through Hotel Tax revenue. Budget & Financial Summary: The funds for this agreement are budgeted and available in the 2010-2011 Hotel Tax Fund Budget in the amount of $200,000. The total of this amount is to be used to fund Arts Council Affiliates. Attachments: 1. Arts Council of Brazos Valley Affiliate Funding Agreement (available in the City Secretary’s Office) 91 2. Affiliate Funding Listing 3. Arts Council of Brazos Valley Budget 92 Affiliate Funding Funding Amount Armstrong / Bergeron Dance Company $3,500 Brazos Spinners & Weavers Guid $10,000 Brazos Valley Chorale $6,000 Brazos Valley Museum of Natural History $28,000 Brazos Valley Symphony $16,500 Brazos Valley TROUPE $21,000 Brazos Valley WorldFest $15,000 Friends of Chamber Music $3,500 KAMU-FM $30,000 StageCenter $8,000 The Theatre Company of Bryan / College Station $23,500 University Summer Performance Series - TAMU $2,500 AFFILIATE SUBTOTAL $167,500 Other Funding 4th of July Concert - Brazos Valley Symphony $5,500 Miscellaneous Affiliate Funding (to be approved by City Manager in advance)$27,000 OTHER FUNDING SUBTOTAL $32,500 TOTAL AFFILIATE FUNDING $200,000 Exhibit A Arts Council of Brazos Valley FY11 Affiliate Funding 93 Ar t s C o u n c i l o f B r a z o s V a l l e y Pr o p o s e d B u d g e t a n d F i n a n c i a l H i s t o r y b y A c c o u n t Ac c o u n t 20 1 0 - 2 0 1 1 P r o p o s e d Bu d g e t 20 0 9 - 2 0 1 0 A c t u a l (S e p t e m b e r Pr o j e c t e d ) 20 0 9 - 2 0 1 0 A p p r o v e d Bu d g e t 20 0 8 - 2 0 0 9 Ac t u a l B u d g e t 43 0 · C o n t r i b u t e d I n c o m e 43 1 - M e m b e r s h i p D u e s 2 3 , 5 0 0 . 0 0 $ 4 7 , 5 3 9 . 1 5 $ 3 2 , 2 0 0 . 0 0 $ 4 1 , 2 3 4 . 9 2 $ 43 2 - F u n d r a i s i n g e v e n t s ( c o n t r i b u t i o n ) 2 4 , 3 7 0 . 0 0 $ 1 , 3 1 0 . 0 0 $ 1 1 , 3 0 0 . 0 0 $ 3 2 , 6 6 0 . 2 8 $ 43 3 - G o v e r n m e n t G r a n t s 4 4 1 , 2 5 0 . 0 0 $ 4 7 5 , 0 6 9 . 9 6 $ 5 0 7 , 9 3 5 . 0 0 $ 5 0 8 , 8 0 9 . 0 0 $ 43 4 - F o u n d a t i o n & T r u s t G r a n t s 5 , 5 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 43 5 - C o r p o r a t e C o n t r i b u t i o n s 1 3 , 0 0 0 . 0 0 $ 1 7 , 5 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 5 , 3 4 7 . 2 2 $ 44 0 - P r o g r a m S e r v i c e R e v e n u e 3 , 2 5 0 . 0 0 $ 2 , 0 3 5 . 0 0 $ 5 , 5 0 0 . 0 0 $ 6 , 3 6 1 . 8 2 $ 45 0 - O t h e r R e v e n u e 45 1 · I n v e s t m e n t s 2 2 0 . 0 0 $ 4 7 4 . 2 6 $ 4 5 0 . 0 0 $ 5 1 . 7 3 $ 45 2 · R e n t a l s 7 5 0 . 0 0 $ 1 , 2 3 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 7 0 0 . 5 0 $ 45 3 - F u n d r a i s i n g e v e n t s ( n o n - c o n t r i b . ) 9 7 , 1 0 0 . 0 0 $ 2 6 , 2 0 0 . 0 1 $ 2 9 , 5 0 0 . 0 0 $ 1 5 , 6 5 8 . 0 0 $ 45 4 - I n v e n t o r y S a l e s 1 0 , 0 0 0 . 0 0 $ 9 , 9 7 0 . 5 8 $ 9 , 0 0 0 . 0 0 $ 8 , 0 3 3 . 0 5 $ 46 0 · M i s c e l l a n e o u s R e v e n u e 2 , 0 0 0 . 0 0 $ 1 , 1 8 8 . 6 7 $ 3 , 7 0 0 . 0 0 $ 6 8 6 . 9 6 $ TO T A L I N C O M E 6 2 0 , 9 4 0 . 0 0 $ 5 8 4 , 3 1 7 . 6 3 $ 6 5 6 , 0 8 5 . 0 0 $ 6 3 7 , 5 4 3 . 4 8 $ 60 0 · A w a r d s & G r a n t s 60 1 - A w a r d s & G r a n t s t o O r g a n i z a t i o n s 2 1 7 , 0 0 0 . 0 0 $ 1 8 9 , 4 3 5 . 0 0 $ 2 2 3 , 0 0 0 . 0 0 $ 2 1 6 , 4 4 7 . 0 0 $ 60 2 - A w a r d s & G r a n t s t o I n d i v i d u a l s 1 , 0 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 61 0 - S a l a r i e s & R e l a t e d E x p e n s e s 61 1 - S a l a r i e s & W a g e s 1 5 2 , 7 0 1 . 0 0 $ 1 3 3 , 6 8 0 . 0 2 $ 1 5 3 , 0 0 0 . 0 0 $ 1 7 2 , 5 2 3 . 8 7 $ 61 2 - I R A E m p l o y e r C o n t r i b u t i o n s 2 , 1 1 5 . 0 0 $ 1 , 9 7 4 . 9 4 $ 2 , 5 0 0 . 0 0 $ 3 , 7 1 8 . 6 7 $ 61 3 - E m p l o y e e B e n e f i t s - n o t p e n s i o n 1 4 , 3 6 4 . 0 0 $ 9 , 7 0 8 . 6 6 $ 1 0 , 5 0 0 . 0 0 $ 1 2 , 1 8 9 . 7 8 $ 61 4 - P a y r o l l t a x e s & f e e s 1 2 , 5 9 1 . 0 0 $ 1 2 , 0 5 8 . 7 3 $ 1 5 , 1 7 5 . 0 0 $ 1 2 , 9 8 1 . 8 3 $ 62 0 - F e e s f o r S e r v i c e s 62 1 · A c c o u n t i n g F e e s 2 1 , 5 0 0 . 0 0 $ 2 1 , 8 8 5 . 0 0 $ 2 5 , 6 0 0 . 0 0 $ 1 0 , 2 9 0 . 0 0 $ 62 2 · L e g a l F e e s 1 , 5 0 0 . 0 0 $ 2 1 7 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 1 , 5 5 8 . 2 7 $ 62 3 · A r t i s t F e e s 2 0 , 0 0 0 . 0 0 $ 3 , 9 2 5 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 4 , 2 5 0 . 0 0 $ 63 0 - A d v e r t i s i n g , P r i n t i n g & P r o m o t i o n 1 9 , 9 9 5 . 0 0 $ 9 , 4 3 0 . 5 0 $ 4 5 , 2 2 3 . 7 5 $ 1 7 , 7 5 0 . 7 2 $ 64 0 - O f f i c e E x p e n s e s 64 1 · P o s t a g e , M a i l i n g S e r v i c e 1 , 9 7 5 . 0 0 $ 2 , 2 7 7 . 2 2 $ 5 , 0 0 0 . 0 0 $ 2 , 5 8 9 . 5 4 $ 64 2 · S u p p l i e s 3 1 , 6 2 5 . 0 0 $ 8 , 5 3 8 . 5 1 $ 1 9 , 2 2 3 . 7 5 $ 1 1 , 3 5 5 . 7 0 $ 64 3 · T e l e p h o n e , T e l e c o m m u n i c a t i o n s 6 , 4 0 0 . 0 0 $ 6 , 6 8 1 . 2 7 $ 5 , 4 0 0 . 0 0 $ 5 , 9 2 4 . 7 3 $ 65 0 - I n f o r m a t i o n T e c h n o l o g y 1 , 0 0 0 . 0 0 $ 7 9 7 . 3 9 $ 2 , 5 0 0 . 0 0 $ 3 , 8 5 2 . 2 4 $ 66 0 - O c c u p a n c y Page 1 94 Ar t s C o u n c i l o f B r a z o s V a l l e y Pr o p o s e d B u d g e t a n d F i n a n c i a l H i s t o r y b y A c c o u n t Ac c o u n t 20 1 0 - 2 0 1 1 P r o p o s e d Bu d g e t 20 0 9 - 2 0 1 0 A c t u a l (S e p t e m b e r Pr o j e c t e d ) 20 0 9 - 2 0 1 0 A p p r o v e d Bu d g e t 20 0 8 - 2 0 0 9 Ac t u a l B u d g e t 66 1 - F a c i l i t y & E q u i p m e n t R e n t a l 5 , 9 2 9 . 0 0 $ 5 , 5 3 7 . 2 6 $ 5 , 0 0 0 . 0 0 $ 1 7 , 4 1 2 . 1 6 $ 66 2 - S e c u r i t y 9 0 0 . 0 0 $ 4 8 0 . 0 0 $ 4 , 4 0 0 . 0 0 $ 9 5 5 . 0 0 $ 66 3 - M a i n t e n a n c e & J a n i t o r i a l 4 , 2 0 0 . 0 0 $ 1 1 , 1 1 0 . 6 3 $ 4 , 2 0 0 . 0 0 $ 3 , 0 4 8 . 5 1 $ 66 4 - P e s t C o n t r o l 6 0 0 . 0 0 $ 4 5 0 . 0 0 $ 6 0 0 . 0 0 $ 4 0 4 . 1 8 $ 66 5 - U t i l i t i e s 1 7 , 5 0 0 . 0 0 $ 1 6 , 6 0 3 . 6 3 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 3 9 1 . 8 6 $ 66 6 - D e p r . & A m o r t - A l l o w a b l e - $ - $ - $ - $ 66 7 - M o r t g a g e I n t e r e s t 1 9 , 2 5 0 . 0 0 $ 2 5 , 4 6 5 . 0 3 $ 2 5 , 0 0 0 . 0 0 $ 4 0 , 2 4 9 . 5 8 $ 67 0 - T r a v e l 67 1 · T r a v e l & I n - r e g i o n M i l e a g e 3 , 1 7 5 . 0 0 $ 1 , 8 3 7 . 0 6 $ 3 , 0 0 0 . 0 0 $ 2 , 0 8 4 . 3 5 $ 67 2 · C o n f e r e n c e , C o n v e n t i o n , M e e t i n g 1 , 2 5 0 . 0 0 $ 3 1 0 . 0 0 $ 3 , 2 5 0 . 0 4 $ 1 , 4 0 6 . 8 4 $ 67 3 · M e a l s / C a t e r i n g F e e s 9 , 9 3 0 . 0 0 $ 9 , 7 3 3 . 6 6 $ 2 7 , 1 7 2 . 5 0 $ 1 3 , 3 2 0 . 8 3 $ 68 0 - I n s u r a n c e 6 , 0 0 0 . 0 0 $ 4 , 9 8 2 . 8 0 $ 2 , 8 5 0 . 0 0 $ 4 , 0 2 9 . 5 0 $ 69 0 - O t h e r e x p e n s e s 69 1 · B a n k C h a r g e s 1 5 0 . 0 0 $ 2 2 7 . 6 5 $ 5 0 0 . 0 0 $ 5 1 4 . 8 5 $ 69 2 · C r e d i t C a r d C h a r g e s 1 , 2 0 0 . 0 0 $ 8 8 1 . 8 1 $ 2 , 0 0 0 . 0 0 $ 1 , 5 5 8 . 7 2 $ 69 3 · D o n a t e d G o o d s a n d S e r v i c e s - $ ( 4 5 0 . 0 0 ) $ - $ 1 , 4 2 0 . 0 0 $ 69 4 · M e m b e r s h i p s a n d D u e s 1 , 5 0 0 . 0 0 $ 1 , 1 2 5 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 2 9 4 . 2 5 $ 69 5 · T r a i n i n g & D e v e l o p m e n t 1 , 2 5 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ - $ - $ 69 6 · G a l l e r y O p e n i n g E v e n t s 5 , 5 0 0 . 0 0 $ 2 , 2 7 8 . 0 3 $ 2 , 5 0 0 . 0 0 $ 1 , 3 5 6 . 3 7 $ 69 7 · A r t i s t C o m m i s s i o n 6 , 1 6 2 . 5 0 $ 5 , 3 1 3 . 3 0 $ 5 , 5 5 0 . 0 0 $ 5 , 8 8 6 . 0 6 $ 69 8 · H o s t C o m m i s s i o n 2 , 7 6 0 . 0 0 $ 8 3 8 . 9 7 $ 3 , 0 0 0 . 0 0 $ 1 , 8 1 6 . 8 0 $ 69 9 · O t h e r C o s t s 8 , 3 0 0 . 0 0 $ 1 , 9 4 0 . 6 3 $ 1 , 0 0 0 . 0 0 $ 9 4 2 . 7 8 $ TO T A L E X P E N S E 5 9 9 , 4 7 2 . 5 0 $ 4 9 1 , 9 7 4 . 7 0 $ 6 3 8 , 6 4 5 . 0 4 $ 6 0 1 , 0 2 4 . 9 9 $ Ot h e r I n c o m e / E x p e n s e De b t P a y d o w n - $ - $ ( 2 4 , 0 0 0 . 0 0 ) $ - $ Mo r t g a g e P r i n c i p l e P a y d o w n ( 2 1 , 0 0 0 . 0 0 ) $ ( 2 1 , 0 0 0 . 0 0 ) $ # ( 1 2 , 9 6 5 . 9 4 ) $ # ( 1 1 , 2 7 8 . 5 4 ) $ NE T I N C O M E 4 6 7 . 5 0 $ 7 1 , 3 4 2 . 9 3 $ ( 1 9 , 5 2 5 . 9 8 ) $ 2 5 , 2 3 9 . 9 5 $ Page 2 95 October 25, 2010 Consent Agenda Item No. 2k Southwood 5-7 Rehabilitation Project Project Numbers: STWOC & WTWOC To: Glenn Brown, City Manager From: Chuck Gilman, Director of Public Works Agenda Caption: Presentation, possible action, and discussion on a Construction Services Contract with Elliot Construction, Ltd. in the amount of $3,792,932.70 for the construction of the Southwood 5-7 Utility Rehabilitation Project. Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response to Core Services and Infrastructure and Goal II.1, Preserving and restoring older neighborhoods. Recommendation(s): Staff recommends approval of the resolution to award the contract. Summary: This project includes the rehabilitation of water and wastewater lines in the Southwood area, in the vicinity of Southwest Parkway, FM2818, Glade St., Welsh, and Shadowwood. The sanitary sewer lines are in need of replacement due to an increase in service disruptions caused by deteriorating lines, shallow lines, and poor access. The water distribution lines are also deteriorating and some are undersized and do not provide adequate fire protection. Bids were solicited for the project and only one was received from Elliot Construction, Ltd. Two alternate bid items have been included in the project including a seal coat for impacted streets and the replacements of culverts along Nueces near the high school athletic practice fields. Budget & Financial Summary: Funds in the amount of $2,197,663 are budgeted for this project in the Water Capital Improvement Projects Fund and $2,805,515 is budgeted for this project in the Wastewater Capital Improvement Projects Fund. $548,374.31 has been expended or committed to date, leaving a balance of $4,454,803.69. Additionally, the replacement culverts alternate bid item, which is $56,149 of the total contract amount, will be paid out of the Drainage Utility Fund. $200,000 is budgeted and available for Minor Drainage Improvement projects in the Drainage Utility Fund, and $56,149 of these funds will be allocated to this project. Attachments: 1. Project Map 2. Bid Tabulation 3. Resolution 96 H a r ve y M i t c h e l l P k w y S W e l s h A v e Nueces D r B a l c o n e s D r S o uth wo o d D r R i o G r a n d e B l v d L a n gford St L a w y er St C a u d ill St H a i n e s D r N a v a r r o D r G u a d a l u p e D r S a n S a b a D r D e x t e r D r S B o s w e l l S t A n g e lin a C ir B l a n c o D r C h a l e t C t T a ur us C i r J Southwood 5-7 Utility Rehabilitation Project Location Map 97 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 1 1 LS Mobilization and project overhead (not to exceed 5% of work items) per lump sum $60,000.00 $60,000.00 2 1 LS Traffic Control as per the plans and specifications, complete and in place per lump sum $30,000.00 $30,000.00 3 26,885 LF Trench Safety as per the plans and specifications, complete and in place per linear foot $1.00 $26,885.00 41LSSedimentation and erosion control, including silt barriers, SWPPP, etc. installation maintenance and removal, complete and in place per lump sum $7,500.00 $7,500.00 5 3 AC Re‐seed disturbed areas as per the plans and specifications per acre $250.00 $750.00 6 9,119 LF Tree Treatment: Fencing, complete and in place per linear foot $2.00 $18,238.00 73EATree Treatment: Fertilization as per the plans and specifications, complete and in place per each $100.00 $300.00 879Sq In Tree Treatment: Relocation, complete and in placeper square inch $21.50 $1,698.50 9 715 LF Tree Treatment: Root Pruning as per the plans and specifications, complete and in place per linear foot $4.50 $3,217.50 10 86 EA Tree Treatment: Trim Clearance as per the plans and specifications, complete and in place per each $100.00 $8,600.00 11 2,300 Sq In Tree Treatment: Tree Removal as per the plans and specifications, complete and in placeper square inch $1.25 $2,875.00 12 199 Sq In Tree Treatment: Stump Grinding including disposal as per the plans and specificationsper square inch $5.70 $1,134.30 13 3 EA Tree Treatment: Pot Hole for Root Inspection as per the plans and specifications per each $285.00 $855.00 14 259 LF Furnish and Install 8" DR 26 ASTM D‐3034 PVC sewer pipe by open‐cut as per the plans and specifications, complete and in place per linear foot $32.50 $8,417.50 15 385 LF Furnish and Install 8" DR 26 ASTM D‐3034 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $60.40 $23,254.00 16 40 LF Furnish and Install 10" DR 26 ASTM D‐3034 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $66.55 $2,662.00 17 847 LF Furnish and Install 12" DR 26 ASTM D‐3034 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $69.00 $58,443.00 18 2,588 LF Furnish and Install 18" DR 26 ASTM F679 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $109.00 $282,092.00 19 189 LF Furnish and Install 8" DR 26 ASTM D‐2241 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $69.00 $13,041.00 20 194 LF Furnish and Install 18" ANSI/AWWA C151/A21.5 CL 250 DI sewer pipe by open‐cut as per the plans and specifications, complete and in place per linear foot $88.00 $17,072.00 21 111 LF Furnish and Install 18" ANSI/AWWA C151/A21.5 CL 250 DI sewer pipe by open‐cut with structural backfill, as per the plans and specifications, complete and in place per linear foot $150.00 $16,650.00 22 358 LF Furnish and install 18" ANSI/AWWA C151/A21.5 CL 250 DI sewer pipe with restraint joint gaskets in encasement (Item #27) as per the plans and specifications, complete and in place per linear foot $138.50 $49,583.00 23 529 LF Furnish and Install 18" DR 26 ASTM F679 PVC sewer pipe by open‐cut as per the plans and specifications, complete and in place per linear foot $49.00 $25,921.00 24 295 LF Furnish and install 8" ASTM D‐2241 DR 26 PVC sewer pipe in encasement (Item #26) restrained joints and end seals, as per the plans and specifications, complete and in place per linear foot $37.20 $10,974.00 Sanitary Sewer Line Items Base Bid General Construction Items Base Bid $162,053.30General Construction Items Base Bid Subtotal Sanitary Sewer Line Items: Segment "A" 98 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 25 24 LF Furnish and Install 8" ASTM D‐2241 DR 26 PVC sewer pipe by open‐cut restrained joints and end seals, as per the plans and specifications, complete and in place per linear foot $34.15 $819.60 26 295 LF Furnish and Install 16" steel casing pipe by dry bore including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $258.00 $76,110.00 27 358 LF Furnish and Install 30" steel casing pipe by dry bore including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $419.00 $150,002.00 28 9 EA Furnish and install 4‐ft Dia Std concrete manhole with structural backfill, as per the plans and specifications, complete and in place per each $2,835.00 $25,515.00 29 2 EA Furnish and install 4‐ft Dia concrete "doghouse" manhole with structural backfill, as per the plans and specifications, complete and in place per each $3,251.00 $6,502.00 30 4 EA Furnish and install 5‐ft Dia Std concrete manhole with non‐structural backfill as per the plans and specifications, complete and in place per each $3,540.00 $14,160.00 31 9 EA Furnish and install 5‐ft Dia Std concrete manhole with structural backfill as per the plans and specifications, complete and in place per each $5,010.00 $45,090.00 32 1 EA Furnish and install 5‐ft Dia Std concrete manhole with structural backfill and watertight lid, as per the plans and specifications, complete and in place per each $5,010.00 $5,010.00 33 2 EA Furnish and install 5‐ft Dia concrete manhole with watertight lid, as per the plans and specifications, complete and in place per each $3,256.00 $6,512.00 34 1 EA Furnish and install 5‐ft Dia concrete "doghouse" manhole, as per the plans and specifications, complete and in place per each $4,675.00 $4,675.00 35 2 EA Furnish and install 5‐ft Dia concrete drop manhole with watertight lid, as per the plans and specifications, complete and in place $3,760.00 $7,520.00 36 1,514 SY Saw‐cut exist asphalt surface, remove and dispose of debris, and replace asphalt surface as per the plans and specifications, complete and in place per square yard $22.50 $34,065.00 37 19 SY Saw‐cut existing concrete surface 4" thk, remove and dispose of debris, replace concrete surface per the plans and specifications, complete and in place per square yard $38.00 $722.00 38 375 SY Saw‐cut existing concrete drive 4" thk, remove and dispose of debris, replace concrete drive per the plans and specifications, complete and in place per square yard $38.00 $14,250.00 39 180 LF Saw‐cut exist curb and gutter, remove and dispose of debris, replace curb and gutter as per the plans and specifications, complete and in place per linear foot $20.00 $3,600.00 40 790 SY Remove and replace exist 6' sidewalk, including saw‐cut, steel, exp/contr joints and disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $30,020.00 41 1 LS Segment "A" Sta 55+89.59 Remove existing manhole, dispose of materials, by‐pass pump exist flows until prop manhole is completed. per lump sum $3,500.00 $3,500.00 42 1 LS Segment "A" Furnish and install 5‐ft Dia concrete manhole (MH A‐32) with watertight lid as per the plans and specifications, complete and in place per lump sum $5,450.00 $5,450.00 43 1 LS Segment "A" Make connection of existing 18" DIP sewer to prop MH A‐32 as per the plans and specifications, complete and in place per lump sum $2,500.00 $2,500.00 44 1 LS Furnish and install 5‐ft Dia concrete manhole (MH A‐29) with watertight lid including by‐ pass pumping, as per the plans and specifications, complete and in place per lump sum $3,355.00 $3,355.00 45 1 LS Make connection of existing 6" VCP sewer to prop MH A‐29 as per the plans and specifications, complete and in place per lump sum $250.00 $250.00 46 1 LS Furnish and install 5‐ft Dia concrete manhole (MH A‐25) with structural backfill including by‐pass pumping, as per the plans and specifications, complete and in place per lump sum $4,750.00 $4,750.00 47 1 LS Make connection of existing 6" VCP sewer to prop MH A‐25 as per the plans and specifications, complete and in place per lump sum $920.00 $920.00 48 1 LS Furnish and install 4‐ft Dia concrete "doghouse" manhole (MH A‐26) with watertight lid including by‐pass pumping, as per the plans and specifications, complete and in place per lump sum $2,995.00 $2,995.00 49 1 LS Make connection of existing 6" VCP sewer to prop MH A‐26 as per the plans and specifications, complete and in place per lump sum $200.00 $200.00 99 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 50 19 EA Furnish and Install 4" DR 26 ASTM 3034 PVC short‐side service line (from trunkline to existing service line or ROW, whichever is encountered first) including service saddle on 18" sewer line, structural backfill to 5‐ft BoC, remove and replace curb & gutter and dispose of debris, all fittings including clean‐out and tie‐in, trench safety as needed, re‐ sod where trench width exceeds 6", as per the plans and specifications, complete and in place per each $720.00 $13,680.00 51 5 EA Furnish and Install 4" DR 26 ASTM 3034 PVC long‐side service line (from trunkline to existing service line or ROW, whichever is encountered first) including service saddle on 18" sewer line, structural backfill to 5‐ft BoC, remove and replace curb & gutter and dispose of debris, all fittings including clean‐out and tie‐in, trench safety as needed, re‐ sod where trench width exceeds 6", as per the plans and specifications, complete and in place per each $1,375.00 $6,875.00 52 1 LS Sta 37+57.76 Segment "A" Furnish and Install 4" DR 26 ASTM 3034 PVC short‐side service line including service saddle on 18" DI sewer line, wye (2) clean‐outs, tie‐in to exist (2) service lines, including all fittings, re‐sod yard, as per the plans and specifications, complete and in place per lump sum $930.00 $930.00 53 4 EA Furnish and Install temporary re‐connection of exist 4" long‐side services along King Arthur, as per the plans and specifications complete and in place per each $100.00 $400.00 54 5 SY Sta 54+82.51 Segment "A" Saw‐cut existing concrete path, remove and dispose of debris, replace path as per the plans and specifications, complete and in place per square yard $40.00 $200.00 55 1 LS Sta 39+44.49 Segment "A" Remove existing manhole, dispose of debris, tie exist 8" VCP san sewer line to prop MH A‐23 as per the plans and specifications, complete and in place per lump sum $1,600.00 $1,600.00 56 1 LS Sta 28+27.92 Segment "A" Furnish and install 5‐ft concrete manhole (A‐17), as per the plans and specifications, complete and in place per lump sum $6,210.00 $6,210.00 57 1 LS Sta 28+27.92 Segment "A" Make temporary connections of exist 12" sewer and (2) 6" sewers to prop MH A‐17 sewer as per the plans and specifications, complete and in place per lump sum $1,500.00 $1,500.00 58 1 LS Sta 24+73.25 Segment "A" (Sta 00+26.70 Profile‐B) Remove existing manhole including bypass pumping and disposal of debris, as per the plans and specifications, complete and in place per lump sum $1,000.00 $1,000.00 59 1 LS Segment "A" Sta 00+26.70 (Profile‐B) Remove existing 10" san sewer line, dispose of materials per the plans and specifications, complete and in place per lump sum $250.00 $250.00 60 1 LS Segment "A" Sta 00+46.50 (Profile‐B) connect prop 10" san sewer to exist 10" san sewer as per the plans and specifications, complete and in place per lump sum $200.00 $200.00 61 4 LS Furnish and install temp plug and block‐out on Segment "A" MHs A‐5, A‐7, A‐9, A‐11 for prop sewer lines as per the plans and specifications per lump sum $50.00 $200.00 62 162 LF Remove and replace exist 6' wood privacy fence including disposal of debris as per the plans and specifications, complete and in place per linear foot $16.00 $2,592.00 63 190 LF Remove and replace exist chain‐link fence including disposal of debris, as per the plans and specifications, complete and in place per linear foot $24.00 $4,560.00 64 202 SY Remove and replace exist drainage flume 4" thk including disposal of debris, as per the plans and specifications, complete and in place per square yard $60.00 $12,120.00 65 214 LF Grout‐fill exist 4" sewer line including all caps, plugs, etc, as per the plans and specifications, complete and in place per linear foot $5.00 $1,070.00 66 128 LF Grout‐fill exist 6" sewer line including all caps, plugs, etc, as per the plans and specifications, complete and in place per linear foot $5.00 $640.00 67 658 LF Grout‐fill exist 8" sewer line including all caps, plugs, etc, as per the plans and specifications, complete and in place per linear foot $5.00 $3,290.00 68 1,783 LF Grout‐fill exist 10" sewer line including all caps, plugs, etc, as per the plans and specifications, complete and in place per linear foot $5.00 $8,915.00 69 2,908 LF Grout‐fill exist 12" sewer line including all caps, plugs, etc, as per the plans and specifications, complete and in place per linear foot $6.00 $17,448.00 100 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 70 662 LF Grout‐fill exist 15" sewer line including all caps, plugs, etc, as per the plans and specifications, complete and in place per linear foot $8.00 $5,296.00 71 11 EA Abandon exist manhole in place including all caps, plugs, etc necessary, as per the plans and specifications, complete and in place per each $375.00 $4,125.00 72 1 EA Abandon exist manhole in place including structural backfill, all caps, plugs, etc necessary, as per the plans and specifications, complete and in place per each $500.00 $500.00 73 556 SY Re‐sod disturbed yards, as per the plans and specifications complete and in place per square yard $5.55 $3,085.80 74 51 LF Install, maintain and remove temporary chain‐link fencing Segment "A" from Sta 18+50 to Sta 19+02.73 as per the plans and specifications, complete and in place per linear foot $18.50 $943.50 75 339 LF Install, maintain and remove temporary chain‐link fencing Segment "A" from Sta 15+11.32 to Sta 18+50 as per the plans and specifications, complete and in place per linear foot $18.50 $6,271.50 76 3 EA Cut existing VCP sewer line at Segment "A" MH (A‐6, A‐8, A‐10), make temp connection to proposed manhole, including bypass pumping until temp connection complete, as per the plans and specifications, complete and in place per each $500.00 $1,500.00 77 1 LS Remove and replace exist Type 2 ambulatory ramp at Nueces and Welsh including disposal of debris, as per the plans and specifications, complete and in place per lump sum $850.00 $850.00 78 12 LF Placement and removal of non‐structural backfill for prop sewer line at storm sewers, Segment "A" Sta 11+45.42 and Sta 14+79.46 as per the plans and specifications, complete and in place per linear foot $10.00 $120.00 79 1 LS Segment "A" Sta 1+00 Furnish and install 4‐ft Dia concrete manhole (MH A‐1) as per the plans and specifications, complete and in place per lump sum $2,080.00 $2,080.00 80 1 LS Segment "A" Sta 1+00 Tie‐in exist 8" san sewer service to prop san sewer line, as per the plans and specifications, complete and in place per lump sum $250.00 $250.00 81 1 LS Segment "A" Sta 1+02.70 Tie‐in exist 4" san sewer service to prop MH A‐1, as per the plans and specifications, complete and in place per lump sum $250.00 $250.00 82 1 LS Segment "A" Sta 1+00 Tie‐in exist 8" san sewer trunkline to prop MH A‐1 including by‐ pass pumping, as per the plans and specifications, complete and in place per lump sum $250.00 $250.00 83 1 LS "Arboles Cr Sewer Lateral" Segment "A" Sta 1+00 tie‐in prop 8" san sewer line to exist manhole including re‐work MH invert, as per the plans and specifications, complete and in place per lump sum $800.00 $800.00 84 20 SY Remove and replace gravel drive as per the plans and specifications, complete and in place per square yard $5.00 $100.00 85 5,166 LF T.V. Inspection of all Segment "A" lines as per the plans and specifications per linear foot $2.00 $10,332.00 86 15 CF 3/4" to 1" special trench bedding limestone rock for encountered groundwater, complete and in place per cubic foot $20.00 $300.00 87 4 EA Furnish and install 4" private service line on Arboles from ROW to house line including all fittings, tie‐in, re‐sod yard where trench width is greater than 6 inches , as per the plans and specifications, complete and in place per each $1,990.00 $7,960.00 88 10 SY Saw‐cut, remove and replace concrete paving where directed by the engineer including disposal of debris as per the plans and specifications, complete and in place per square $38.00 $380.00 89 10 SY Saw‐cut, remove and replace exposed aggregate paving where directed by the engineer including disposal of debris as per the plans and specifications, complete and in place per square yard $40.00 $400.00 90 10 LF Slick‐bore 4" sewer service line to avoid tree, structure, etc. as per the plans and specifications, complete and in place per linear foot $30.00 $300.00 91 2,450 LF Furnish and Install 8" DR 26 ASTM 3034 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $94.00 $230,300.00 92 4,127 LF Furnish and Install 6" DR 26 ASTM 3034 PVC sewer pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $94.00 $387,938.00 Sanitary Sewer Private Service Lines Segment "A" Sanitary Sewer Line Items: Segments "C,D,E,F,G,J,K" 101 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 93 118 LF Furnish and Install 8" DR 26 ASTM 3034 PVC sewer pipe with restrained joints in 16" casing (Item #94) as per the plans and specifications, complete and in place per linear foot $39.00 $4,602.00 94 118 LF Furnish and Install 16" steel casing pipe by dry bore including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $317.00 $37,406.00 95 29 EA Furnish and Install 4" DR 26 ASTM 3034 PVC short‐side service line including service tee, structural backfill to 5‐ft BoC or sidewalk, curb/ gutter replacement, clean‐out, trench safety as needed, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $400.00 $11,600.00 96 30 EA Furnish and Install 4" DR 26 ASTM 3034 PVC long‐side service line including service tee, structural backfill to 5‐ft BoC or sidewalk, curb/ gutter replacement, clean‐out, trench safety as needed, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $782.00 $23,460.00 97 1 EA Furnish and Install 4" DR 26 ASTM 3034 PVC extra‐long long‐side service line including service tee, structural backfill to 5‐ft BoC or sidewalk, curb/ gutter to 5‐ft BoC and curb/ gutter replacement, clean‐out, trench safety as needed, reseed/ resod, etc. as per the plans and specifications per each $1,600.00 $1,600.00 98 4 EA Furnish and Install 6" DR 26 ASTM 3034 PVC short‐side service line including service tee, structural backfill to 5‐ft BoC or sidewalk, curb/ gutter replacement, clean‐out, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $563.00 $2,252.00 99 5 EA Furnish and Install 6" DR 26 ASTM 3034 PVC long‐side service line including service tee, structural backfill to 5‐ft BoC or sidewalk, curb/ gutter replacement, clean‐out, trench safety as needed, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $970.00 $4,850.00 100 1 EA Furnish and Install 6" DR 26 ASTM 3034 PVC extra‐long long‐side service line including service tee, structural backfill to 5‐ft BoC or sidewalk, curb/ gutter to 5‐ft BoC and curb/ gutter replacement, clean‐out, trench safety as needed, reseed/ resod, etc. as per the plans and specifications per each $1,700.00 $1,700.00 101 4,774 SY Saw‐cut asphalt street, remove debris, and replace asphalt surface including disposal of debris as per the plans and specifications, complete and in place per square yard $22.50 $107,415.00 102 1 SY Saw‐cut existing concrete surface, remove debris and replace concrete surface including disposal of debris per the plans and specifications, complete and in place per square yard $38.00 $38.00 103 35 LF Saw‐cut, remove and replace curb and gutter including disposal of debris as per the plans and specifications, complete and in place per linear foot $20.00 $700.00 104 48 EA Furnish and install 4‐ft Dia Std concrete manhole with structural backfill as per the plans and specifications, complete and in place per each $2,575.00 $123,600.00 105 6 EA Tie in proposed 6" san sewer Segments "C,D,E,G" to proposed manhole, complete and in place per each $500.00 $3,000.00 106 1 EA Tie in proposed 8" Segment "F" san sewer to proposed manhole, complete and in place per each $500.00 $500.00 107 1 EA Furnish and install 6" std clean‐out for main line including meter box and backfill as per the plans and specifications, complete and in place per each $300.00 $300.00 108 1 EA Exist 4‐ft manhole to be removed including backfill, disposal of debris, etc as per the plans and specifications, complete and in place per each $500.00 $500.00 109 5 SY Remove and replace exist 4' sidewalk, including saw‐cut, steel, exp/contr joints and disposal of debris as per the plans and specifications, complete and in place per each $38.00 $190.00 110 4 SY Remove and replace exist 3' sidewalk, including saw‐cut, steel, exp/contr joints and disposal of debris as per the plans and specifications, complete and in place per each $38.00 $152.00 111 12 EA Abandon 4‐ft manhole as per the plans and specifications, complete and in place per each $375.00 $4,500.00 112 4,073 LF Grout fill exist 6" sewer line including all caps and plugs, etc., as per the plans and specifications, complete and in place per linear foot $5.00 $20,365.00 113 1,060 LF Grout fill exist 8" sewer line including all caps and plugs, etc., as per the plans and specifications, complete and in place per linear foot $5.00 $5,300.00 114 10 LF Grout fill exist 10" sewer line including all caps and plugs, etc., as per the plans and specifications, complete and in place per linear foot $5.00 $50.00 102 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 115 6,665 LF T.V. Inspection of all lines as per the plans and specifications, complete and in place per linear foot $2.00 $13,330.00 116 1 LS Segment "J" Sta 12+38.90 Furnish and install 4‐ft Dia concrete manhole (MH K‐1) including structural backfill as per the plans and specifications, complete and in place per lump sum $2,800.00 $2,800.00 117 1 LS Segment "J" Sta 19+62.83 Furnish and install 4‐ft Dia concrete "doghouse" manhole (MH F‐1) including structural backfill as per the plans and specifications, complete and in place per lump sum $2,800.00 $2,800.00 118 1 LS Segment "J" Sta 19+62.83 Tie exist 6" san sewer line into prop manhole (MH K‐1) including structural backfill as per the plans and specifications, complete and in place per lump sum $250.00 $250.00 119 1 LS Segment "J" Sta 10+41.24 Tie prop 8" sewer line into exist manhole including re‐work invert, plug exist outlet as per the plans and specifications, complete and in place per lump sum $500.00 $500.00 120 71 EA Furnish and install 4" private service line from ROW to house line including all fittings, resod where trench width is greater than 4' and tie‐in as per the plans and specifications, complete and in place per each $1,940.00 $137,740.00 121 120 SY Saw‐cut, remove and replace concrete paving where directed by the engineer including disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $4,560.00 122 120 SY Saw‐cut, remove and replace exposed aggregate paving where directed by the engineer including disposal of debris as per the plans and specifications, complete and in place per square yard $41.00 $4,920.00 123 120 LF Slick‐bore sewer service line to avoid tree, structure, etc. per linear foot $30.00 $3,600.00 124 5 EA Furnish and install 6" private service line from ROW to serve (2) fourplex units on Yellowhouse including all fittings and tie‐in as per the plans and specifications, complete and in place per each $1,950.00 $9,750.00 125 2 EA Furnish and install 6" private service line from ROW to serve 1802 Yellowhouse (4plex) and 1806 Yellowhouse (4plex) separately including all fittings and tie‐in as per the plans and specifications, complete and in place per each $1,950.00 $3,900.00 126 1 LS Furnish and install 6" private service line from ROW to serve 1810 Yellowhouse and 1811 & 1813 Welsh including all fittings and tie‐ins as per the plans and specifications, complete and in place per lump sum $2,800.00 $2,800.00 127 1 LS Furnish and install 6" private service line from ROW to serve 1812, 1814 & 1816 Yellowhouse and 1815 & 1817 Welsh including all fittings and tie‐ins as per the plans and specifications, complete and in place per lump sum $3,500.00 $3,500.00 128 2,955 LF Furnish and Install 12" AWWA C‐900 DR‐14 CL 200 PVC water pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $50.00 $147,750.00 129 40 LF Furnish and Install 12" AWWA C‐900 DR‐14 CL 200 PVC restrained‐joint water pipe in ASTM 2241 encasement pipe (Item #135) with structural backfill as per the plans and specifications, complete and in place per linear foot $64.00 $2,560.00 130 25 LF Furnish and Install 8" AWWA C‐900 DR‐14 CL 200 PVC water pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $37.00 $925.00 131 28 LF Furnish and Install 6" ANSI/AWWA AWWA C‐900 DR‐14 CL 200 PVC water pipe by open‐ cut with structural backfill as per the plans and specifications, complete and in place per linear foot $33.00 $924.00 132 434 LF Furnish and Install 12" ANSI/AWWA AWWA C‐900 DR‐14 CL 200 PVC water pipe by slick bore as per the plans and specifications, complete and in place per linear foot $99.50 $43,183.00 133 106 LF Furnish and Install 12" AWWA C‐900 DR‐14 CL 200 PVC water pipe in encasement as per the plans and specifications, complete and in place per linear foot $63.00 $6,678.00 $2,249,143.90 Sanitary Sewer Private Service Lines Segments "C,D,E,F,G,K" Sanitary Sewer Line Items Subtotal Base Bid Water Line Items: Segment "B" Water Line Items Base Bid 103 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 134 106 LF Furnish and Install 20" 3/8" thk steel casing pipe by bore including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $200.00 $21,200.00 135 40 LF Furnish and Install 20" ASTM D2241 DR 26 casing pipe by open‐cut including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $39.00 $1,560.00 136 5 EA Furnish and Install 12"x6" MJ tee as per the plans and specifications, complete and in place per each $475.00 $2,375.00 137 1 EA Furnish and Install 12" MJ anchor tee as per the plans and specifications, complete and in place per each $735.00 $735.00 138 4 EA Furnish and Install 12x8" MJ anchor tee as per the plans and specifications, complete and in place per each $492.00 $1,968.00 139 3 EA Furnish and Install 12x6" MJ anchor tee as per the plans and specifications, complete and in place per each $450.00 $1,350.00 140 4 EA Furnish and Install Std Fire Hydrant Assembly including 6" valve, Gradelok, & appurtenances, remove/ replace curb, re‐seed/ re‐sod yard including disposal of debris as per the plans and specifications, complete and in place per each $3,080.00 $12,320.00 141 11 EA Furnish and Install 12" MJ gate valve & box as per the plans and specifications, complete and in place per each $1,903.00 $20,933.00 142 1 EA Furnish and Install 12" MJ 90 deg bend as per the plans and specifications, complete and in place per each $448.00 $448.00 143 2 EA Furnish and Install 12" MJ 45 deg bend as per the plans and specifications, complete and in place per each $420.00 $840.00 144 8 EA Furnish and Install 12" MJ 22.5 deg bend as per the plans and specifications, complete and in place per each $400.00 $3,200.00 145 2 EA Furnish and Install 12" MJ 11.25 deg bend as per the plans and specifications, complete and in place per each $400.00 $800.00 146 3 EA Waterline street crossing (see detail Sheet 30) Remove and replace exist surfaces BoC to BoC including saw‐cut, repavement, disposal of debris, dowel tie‐in per ST2‐01 as per the plans and specifications, complete and in place per each $1,190.00 $3,570.00 147 1 LS Waterline street crossing at Nueces. Remove and replace exist surfaces BoC to BoC including saw‐cut, removal and disposal of debris, dowel tie‐in per ST2‐01, as per the plans and specifications, complete and in place per lump sum $1,630.00 $1,630.00 148 170 SY Remove and replace existing asphalt surface (2" thk), including saw‐cut, base (6"thk) and disposal of debris as per the plans and specifications, complete and in place per square yard $22.50 $3,825.00 149 5 SY Remove and replace existing concrete surface (4" thk), including saw‐cut, base (4"thk) and disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $190.00 150 95 SY Remove and replace existing concrete drive (4" thk), including saw‐cut, steel and disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $3,610.00 151 363 SY Remove and replace exist 4' sidewalk, including saw‐cut, steel, exp/contr joints and disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $13,794.00 152 512 SY Remove and replace exist 6' sidewalk, including saw‐cut, steel, exp/contr joints and disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $19,456.00 153 7 EA Furnish and Install 12"x13" anchor gland as per the plans and specifications, complete and in place per each $248.00 $1,736.00 154 4 EA Furnish and Install 6" MJxPE 45 deg bends (all) as per the plans and specifications, complete and in place per each $175.00 $700.00 155 2 EA Furnish and Install 8" MJxPE 45 deg bends (all) as per the plans and specifications, complete and in place per each $220.00 $440.00 156 2 EA Furnish and Install 8" MJ 45 deg bends (all) as per the plans and specifications, complete and in place per each $225.00 $450.00 157 2 EA Furnish and Install 6" MJ 22.5 deg bends (all) as per the plans and specifications, complete and in place per each $175.00 $350.00 158 3 EA Furnish and Install 8" MJ gate valve & box as per the plans and specifications, complete and in place per each $1,064.00 $3,192.00 159 4 EA Furnish and Install 6" MJ gate valve & box as per the plans and specifications, complete and in place per each $730.00 $2,920.00 104 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 160 4 EA Furnish and Install 12x1" tap, including 1" service line and tie‐in to exist meter as per the plans and specifications, complete and in place per each $695.00 $2,780.00 161 8 EA Furnish and Install 12x1.5" tap (Townhomes), including service lines, wye, tie‐in to exist (2) meters as per the plans and specifications, complete and in place per each $1,170.00 $9,360.00 162 4 EA Furnish and Install 12x1.5" tap (other than Townhomes), including service lines, wye, tie‐ in to exist (2) meters as per the plans and specifications, complete and in place per each $1,170.00 $4,680.00 163 3 EA Furnish and Install 12x2" tap, including service lines, wye, tie‐in to exist meter as per the plans and specifications, complete and in place per each $1,530.00 $4,590.00 164 1 EA Furnish and Install 12x3" my tee including 3" MJ valve & box and tie‐in to exist meter as per the plans and specifications, complete and in place per each $2,230.00 $2,230.00 165 1 LS Segment "B" Sta 38+81.85 Furnish and Install 12x1.5" tap including saw‐cut sidewalk. Dig with minimal disturbance, service lines, wye, tie‐in to exist (2) meters as per the plans and specifications, complete and in place per lump sum $1,250.00 $1,250.00 166 8 EA Remove and replace exist Type I ambulatory ramp including tie‐in to adjacent sidewalk and curb, disposal of debris as per the plans and specifications, complete and in place per each $525.00 $4,200.00 167 5 EA Remove and replace exist Type II ambulatory ramp including tie‐in to adjacent sidewalk and curb, disposal of debris as per the plans and specifications, complete and in place per each $850.00 $4,250.00 168 4 EA Remove exist fire hydrant, valve and valve box including backfill, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $400.00 $1,600.00 169 11 EA Remove exist valve box including backfill, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $100.00 $1,100.00 170 1 LS Segment "B" Sta 58+84.47 Furnish and install 30"x12" T,V&S (hot tap) on exist 30" CCP waterline as per the plans and specifications, complete and in place per lump sum $9,280.00 $9,280.00 171 3,865 LF Grout fill exist 8" water line including all caps and plugs, etc., as per the plans and specifications, complete and in place per linear foot $4.00 $15,460.00 172 1 LS Tie in proposed 12" water line along Welsh to proposed 12" water line along SW Pkwy as per the plans and specifications, complete and in place per lump sum $2,000.00 $2,000.00 173 4 EA Furnish and install 6" MEGA‐CouplingTM as per the plans and specifications, complete and in place per each $235.00 $940.00 174 2 EA Furnish and install 8" MEGA‐CouplingTM as per the plans and specifications, complete and in place per each $290.00 $580.00 175 1,875 LF Furnish and Install 8" AWWA C‐900 DR‐14 CL 200 PVC water pipe with structural backfill as per the plans and specifications, complete and in place per linear foot $37.00 $69,375.00 176 2,912 LF Furnish and Install 6" AWWA C‐900 DR‐14 CL 200 PVC water pipe with structural backfill as per the plans and specifications, complete and in place per linear foot $33.00 $96,096.00 177 20 LF Furnish and Install 8" AWWA C‐900 DR‐14 CL 200 PVC restrained joint water pipe by open‐cut in 16" casing as per the plans and specifications, complete and in place per linear foot $44.00 $880.00 178 20 LF Furnish and Install 16" ASTM 2241 DR 26 casing pipe by open‐cut including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $28.00 $560.00 179 4,434 LF Furnish and Install 4" AWWA C‐900 DR‐14 CL 200 PVC water pipe with structural backfill as per the plans and specifications, complete and in place per linear foot $30.00 $133,020.00 180 7 EA Furnish and Install 8"x1" service tap, short‐side, connect to 5/8" meter including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $585.00 $4,095.00 Water Line Items: Segments "A1,C,E,F,G,H,K,L" 105 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 181 1 EA Furnish and Install 8"x1.5" service tap, short‐side, connect to 5/8" meter including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $955.00 $955.00 182 15 EA Furnish and Install 6"x1" service tap, short‐side, connect to 5/8" meter including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $570.00 $8,550.00 183 38 EA Furnish and Install 4"x1" service tap, short‐side, connect to 5/8" meter including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $555.00 $21,090.00 184 4 EA Furnish and Install 4"x1‐1/2" service tap, short‐side, connect to (2) 5/8" meters including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $955.00 $3,820.00 185 2 EA Furnish and Install 6"x1‐1/2" service tap, connect to exist service line (serving (2) 5/8" meters) in trench as per the plans and specifications, complete and in place per each $988.00 $1,976.00 186 8 EA Furnish and Install 6"x1" service tap, long‐side, connect to exist copper service line in trench as per the plans and specifications, complete and in place per each $1,140.00 $9,120.00 187 4 EA Furnish and Install 4"x1" service tap, long‐side, connect to exist copper service line in trench as per the plans and specifications, complete and in place per each $1,130.00 $4,520.00 188 17 EA Furnish and Install 4"x1‐1/2" service tap, connect to exist service line (serving (2) 5/8" meters) in trench as per the plans and specifications, complete and in place per each $1,465.00 $24,905.00 189 5 EA Furnish and Install 6"x1‐1/2" service tap, short‐side, connect to (2) 1" meters including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $1,060.00 $5,300.00 190 4 EA Furnish and Install 4"x1‐1/2" service tap, short‐side, connect to (2) 1" meters including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $1,060.00 $4,240.00 191 1 EA Furnish and Install 6"x1‐1/2" service tap, long‐side, connect to exist copper service line in trench as per the plans and specifications, complete and in place per each $1,520.00 $1,520.00 192 2 EA Furnish and Install 4"x1" service tap, long‐side, connect to exist meter on far side of street including curb/ gutter replacement, structural backfill as needed, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $1,100.00 $2,200.00 193 13 EA Furnish and Install 6" Std Fire Hydrant incl. 6" valve and appurtenances including Gradelok, curb and gutter repair, re‐sod yard as per the plans and specifications, complete and in place per each $2,976.00 $38,688.00 194 3,571 SY Saw‐cut asphalt street, remove and dispose of debris, and replace asphalt surface as per the plans and specifications, complete and in place per square yard $22.50 $80,347.50 195 9 SY Saw‐cut existing concrete drive (4" thk), remove and dispose of debris and replace concrete drive per the plans and specifications, complete and in place per square yard $38.00 $342.00 196 3 SY Saw‐cut existing concrete surface (4" thk), remove and dispose of debris and replace concrete surface as per the plans and specifications, complete and in place per square yard $38.00 $114.00 197 32 LF Saw‐cut, remove and replace curb and gutter including disposal of debris as per the plans and specifications, complete and in place per linear foot $20.00 $640.00 198 7 EA Furnish and Install 2" Std blow‐off including end of line blocking, meter box, backfill, re‐ seed/ re‐sod, etc as per the plans and specifications, complete and in place per each $630.00 $4,410.00 199 1 EA Furnish and Install 8" Anchor MJ tee as per the plans and specifications, complete and in place per each $345.00 $345.00 106 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 200 1 EA Furnish and Install 8" MJ tee as per the plans and specifications, complete and in place per each $360.00 $360.00 201 7 EA Furnish and install 8"x6" MJ anchor tee as per the plans and specifications, complete and in place per each $310.00 $2,170.00 202 8 EA Furnish and Install 8"x13" anchor tee as per the plans and specifications, complete and in place per each $148.00 $1,184.00 203 13 EA Furnish and Install 8" MJ 45 deg as per the plans and specifications, complete and in place per each $225.00 $2,925.00 204 6 EA Furnish and Install 8" MJ 11.25 deg as per the plans and specifications, complete and in place per each $200.00 $1,200.00 205 1 EA Furnish and Install 6" MJ cross as per the plans and specifications, complete and in place per each $326.00 $326.00 206 11 EA Furnish and Install 6" MJ tee as per the plans and specifications, complete and in place per each $260.00 $2,860.00 207 1 EA Furnish and Install 6" MJ anchor tee as per the plans and specifications, complete and in place per each $245.00 $245.00 208 10 EA Furnish and Install 6" MJ 45 deg elbow as per the plans and specifications, complete and in place per each $175.00 $1,750.00 209 3 EA Furnish and Install 6" MJ 22.5 deg elbow as per the plans and specifications, complete and in place per each $175.00 $525.00 210 5 EA Furnish and Install 6" MJ 11.25 deg elbow as per the plans and specifications, complete and in place per each $175.00 $875.00 211 3 EA Furnish and Install 8"x6" MJ reducer as per the plans and specifications, complete and in place per each $173.00 $519.00 212 11 EA Furnish and Install 6"x4" MJ reducer as per the plans and specifications, complete and in place per each $130.00 $1,430.00 213 5 EA Furnish and Install 4" MJ elbows as per the plans and specifications, complete and in place per each $170.00 $850.00 214 6 EA Furnish and Install 8" Gate Valve and Box as per the plans and specifications, complete and in place per each $1,064.00 $6,384.00 215 18 EA Furnish and Install 6" Gate Valve and Box as per the plans and specifications, complete and in place per each $730.00 $13,140.00 216 10 EA Furnish and Install 4" Gate Valve and Box as per the plans and specifications, complete and in place per each $625.00 $6,250.00 217 1 EA Furnish and Install 8" MJ cap including restraint as per the plans and specifications, complete and in place per each $150.00 $150.00 218 1 EA Furnish and Install 8" MJ plug including restraint as per the plans and specifications, complete and in place per each $150.00 $150.00 219 8 EA Remove exist fire hydrant, valve and valve box including backfill, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $400.00 $3,200.00 220 2 EA Remove exist air relief including re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $200.00 $400.00 221 12 EA Remove exist valve box including backfill, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $100.00 $1,200.00 222 1 EA Remove exist blow‐off including backfill, re‐seed/ re‐sod yard, etc. as per the plans and specifications, complete and in place per each $200.00 $200.00 223 1 LS Tie prop 6" WL into exist 6" WL including resod yard as per the plans and specifications, complete and in place per lump sum $1,000.00 $1,000.00 224 1 LS Tie prop 8" WL "A" into exist 8" CI WL including all fittings as per the plans and specifications, complete and in place per lump sum $1,000.00 $1,000.00 225 1,623 LF Grout fill exist 8" water line including all caps and plugs, etc., as per the plans and specifications, complete and in place per linear foot $4.00 $6,492.00 226 2,882 LF Furnish and Install 12" AWWA C‐900 DR‐14 CL 200 PVC water pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $44.00 $126,808.00 227 25 LF Furnish and Install 6" AWWA C‐900 DR‐14 CL 200 PVC water pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $33.00 $825.00 Water Line Items: Segment "J" 107 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 228 6 LF Furnish and Install 4" AWWA C‐900 DR‐14 CL 200 PVC water pipe by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $30.00 $180.00 229 32 LF Furnish and Install 12" AWWA C‐900 DR‐14 CL 200 PVC water pipe in encasement as per the plans and specifications, complete and in place per linear foot $63.00 $2,016.00 230 32 LF Furnish and Install 20" steel casing pipe by bore including spacers and end seals, as per the plans and specifications, complete and in place per linear foot $200.00 $6,400.00 231 1 EA Furnish and Install 12" MJ tee as per the plans and specifications, complete and in place per each $615.00 $615.00 232 2 EA Furnish and Install 12" MJ anchor tee as per the plans and specifications, complete and in place per each $735.00 $1,470.00 233 1 EA Furnish and Install 12x8" MJ anchor tee as per the plans and specifications, complete and in place per each $490.00 $490.00 234 10 EA Furnish and Install 12x6" MJ anchor tee as per the plans and specifications, complete and in place per each $450.00 $4,500.00 235 1 EA Furnish and Install 6" MJ tee as per the plans and specifications, complete and in place per each $260.00 $260.00 236 3 EA Furnish and Install Std Fire Hydrant Assembly including 6" valve, Gradelok, & appurtenances, remove/ replace curb, re‐seed/ re‐sod yard as per the plans and specifications, complete and in place per each $3,080.00 $9,240.00 237 12 EA Furnish and Install 12" MJ gate valve & box as per the plans and specifications, complete and in place per each $1,903.00 $22,836.00 238 1 EA Furnish and Install 12" MJ plug including restraint as per the plans and specifications, complete and in place per each $150.00 $150.00 239 12 EA Furnish and Install 12" MJ 22.5 deg bend as per the plans and specifications, complete and in place per each $400.00 $4,800.00 240 2 EA Furnish and Install 12" MJ 11.25 deg bend as per the plans and specifications, complete and in place per each $400.00 $800.00 241 6 SY Waterline street crossing (see detail Sheet 51) Remove and replace exist surfaces BoC to BoC, saw‐cut, steel and deposal of debris, dowel tie‐in per ST2‐01 as per the plans and specifications, complete and in place per square yard $1,190.00 $7,140.00 242 8 SY Remove and replace existing concrete drive (4" thk), including saw‐cut, steel, deposal of debris dowel tie‐in per ST2‐00 as per the plans and specifications, complete and in place per square yard $38.00 $304.00 243 1,114 SY Remove and replace exist 4' sidewalk, including saw‐cut, steel, exp/contr joints, deposal of debris, as per the plans and specifications, complete and in place per square yard $38.00 $42,332.00 244 12 EA Furnish and Install 12"x13" anchor gland as per the plans and specifications, complete and in place per each $248.00 $2,976.00 245 10 EA Furnish and Install 6" MJ gate valve & box as per the plans and specifications, complete and in place per each $730.00 $7,300.00 246 10 EA Furnish and Install 6" MJxPE 45 deg bends as per the plans and specifications, complete and in place per each $175.00 $1,750.00 247 2 EA Furnish and Install 4" MJxPE 45 deg bends as per the plans and specifications, complete and in place per each $140.00 $280.00 248 1 EA Furnish and Install 8" MJ gate valve & box as per the plans and specifications, complete and in place per each $1,064.00 $1,064.00 249 1 EA Furnish and Install 4" MJ gate valve & box as per the plans and specifications, complete and in place per each $625.00 $625.00 250 4 EA Furnish and Install 12x1" tap, including 1" service line and tie‐in to exist meter as per the plans and specifications, complete and in place per each $695.00 $2,780.00 251 1 LS Segment "J" Sta 1+00 Tie prop 12" water line to exist 12" water line including fittings and restraint as per the plans and specifications, complete and in place per lump sum $2,000.00 $2,000.00 252 1 LS Segment "J" Sta 29+91.78 Tie prop 12" water line to exist 12" water line including fittings and restraint as per the plans and specifications, complete and in place per lump sum $2,000.00 $2,000.00 253 12 EA Remove and replace exist Type I ambulatory ramp including tie‐in to adjacent sidewalk and curb, disposal of debris as per the plans and specifications, complete and in place per each $525.00 $6,300.00 108 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 254 2 EA Remove and replace exist Type II ambulatory ramp including tie‐in to adjacent sidewalk and curb, disposal of debris as per the plans and specifications, complete and in place per each $850.00 $1,700.00 255 4 EA Remove exist fire hydrant, valve and valve box including backfill, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $400.00 $1,600.00 256 5 EA Remove exist valve box including backfill, re‐seed/ re‐sod, etc. as per the plans and specifications, complete and in place per each $100.00 $500.00 257 2,872 LF Grout fill exist 12" water line including all caps and plugs, etc., as per the plans and specifications, complete and in place per linear foot $5.50 $15,796.00 258 1 EA Remove exist air relief including backfill, re‐seed/ re‐sod, dispose of debris etc. as per the plans and specifications, complete and in place per each $200.00 $200.00 259 1 EA Furnish and install 4" MEGA‐CouplingTM as per the plans and specifications, complete and in place per each $160.00 $160.00 260 5 EA Furnish and install 6" MEGA‐CouplingTM as per the plans and specifications, complete and in place per each $235.00 $1,175.00 261 2 EA Furnish and install 12" MEGA‐CouplingTM as per the plans and specifications, complete and in place per each $400.00 $800.00 262 150 LF Remove existing 30" CMP, dispose of debris as per the plans and specifications per linear foot $5.00 $750.00 263 70 LF Remove existing 64"x39" CMP Arch, including inlet structures and dispose of debris as per the plans and specifications per linear foot $10.00 $700.00 264 106 SY Remove and replace existing 2" asphalt pavement, including saw‐cut, 6" compacted flexible base and disposal of debris as per the plans and specifications, complete and in place per square yard $22.50 $2,385.00 265 99 LF Remove and replace exist concrete curb and gutter, including saw‐cut, reinforcing steel and disposal of debris as per the plans and specifications, complete and in place per linear foot $20.00 $1,980.00 266 1 LS Remove exist 5‐ft recessed curb inlet, dispose of refuse per lump sum $1,500.00 $1,500.00 267 18 SY Remove and replace exist 6' sidewalk, including saw‐cut, steel, exp/contr joints and disposal of debris as per the plans and specifications, complete and in place per square yard $38.00 $684.00 268 150 LF Furnish and Install 24" Class III RCP by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $55.00 $8,250.00 269 150 LF Furnish and Install 30" Class III RCP by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $60.00 $9,000.00 270 70 LF Furnish and Install 4'x3' Precast Concrete Box Culvert by open‐cut with structural backfill as per the plans and specifications, complete and in place per linear foot $240.00 $16,800.00 271 1 LS Furnish and install 5‐ft recessed inlet as per the plans and specifications, complete and in place per lump sum $5,500.00 $5,500.00 272 1 EA Tie prop 30" RCP to prop 5‐ft recessed curb inlet, including grout invert as per the plans and specifications, complete and in place per each $1,000.00 $1,000.00 273 1 EA Tie prop 24" RCP to exist 10‐ft recessed curb inlet, including grout invert as per the plans and specifications, complete and in place per each $800.00 $800.00 274 1 EA Tie prop 30" RCP to exist 10‐ft recessed curb inlet, including grout invert as per the plans and specifications, complete and in place per each $1,000.00 $1,000.00 275 1 EA Tie prop 24" RCP to exist concrete headwall, including grout invert as per the plans and specifications, complete and in place per each $800.00 $800.00 276 2 EA Tie prop 4'x3' precast culvert to exist concrete headwall, including grout invert as per the plans and specifications, complete and in place per each $2,500.00 $5,000.00 277 19,700 SY Seal coat labor, equipment and prep as per the plans and specifications, complete and in place per square yard $1.10 $21,670.00 Water Line Items Subtotal Base Bid $3,655,174.70TOTAL BASE BID Alternate 1: Stormwater Culvert Replacement $1,243,977.50 Alternate 2: Seal Coat the following streets: Yellowhouse, Leona, Medina, Hondo, Shadowwood, Comal, Arboles and Lawyer (from SWPkwy to south side of Shadowwood) $56,149.00Total Alternate 1 109 CITY OF COLLEGE STATION SOUTHWOOD 5‐7 WATER AND WASTEWATER REHABILITATION PROJECT ITB 11‐03 BID TABULATION Item Qty Unit Description Unit Cost Total 278 709 Gal Asphalt (AC‐15P or AC‐20‐5TR) as per the plans and specifications, complete and in place per gallon $11.00 $7,799.00 279 158 CY Aggregate (as per 32 12 36.13) as per the plans and specifications, complete and in place per cubic yard $330.00 $52,140.00 Certification of Bid 9 Acknowledged Addendums 9 Total Base Bid + Alternate 1 + Alternate 2 Total Base Bid Notes: »Elliot Construction Ltd., miscalculated Bid Item No. 276 as $2,500.00 and the Total for Alternate No. 1 as $53,649.00. The highlighted totals above are correct. $3,792,932.70 $3,711,323.70 $81,609.00 Total Base Bid + Alternate 1 Total Base Bid + Alternate 2 $3,655,174.70 $3,736,783.70 Bid and Alternates Summation Total Alternate 2 Bid Bond 9 110 111 October 25, 2010 Consent Agenda Item No. 2L Engineering Services for Water Tank Rehabilitation To: Glenn Brown, City Manager From: David Coleman, Director of Water Services. Agenda Caption: Presentation, possible action, and discussion regarding approval of a resolution authorizing staff to award professional services contract #11-036 with Dunham Engineering in the amount of $50,000 for engineering services to rehabilitate the three million gallon ground storage reservoir. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends Council approve the Resolution. Summary: The City’s water system includes two ground storage reservoirs; they are the two large tanks at the Dowling Road Pump Station. Periodically, these steel tanks must be recoated and various repairs made to the appurtenances to keep the tank in good working order and extend its life span. The smaller tank, 3 million gallons, is due for this work to be performed. This contract will provide the design and construction engineering services needed to rehabilitate the three million gallon ground storage reservoir. This includes evaluation of repairs that are needed, production of engineering plans and technical specifications, assistance in preparation of bidding documents, review of bids received and recommendation of a contractor to complete the Project for the City. The engineering construction services shall provide all inspection services during construction, as needed, to ensure that the construction is being completed in compliance with contract specifications. The engineer shall approve and assist in the processing of Project’s pay requests and change orders, as required, during the course of the construction contract. The engineer will also schedule and conduct a warranty inspection of the Project, before the expiration of the one year warranty, and will coordinate the completion of any required warranty repairs. Budget & Financial Summary: Funds have been budgeted and are available within the Water Services Capital Account to complete this project. Attachment: Resolution 112 113 October 25, 2010 Consent Agenda Item No. 2m Municipal Irrigation Water Use Report To: Glenn Brown, City Manager From: Dave Coleman, Director of Water Services Department Agenda Caption: Presentation, possible action, and discussion regarding the monthly report on irrigation water use at City of College Station facilities and properties. Relationship to Strategic Goals: Goal I.1 - Spending taxpayer money efficiently Recommendation: Receive the report and provide direction as appropriate. Summary: This report is presented to promote water conservation in City operations. The report contains water usage for irrigation of City facilities, neighborhood parks, athletic fields, and other irrigated areas such as street medians, including: · Total in FY 2009 vs. Actual for previous 12 months; · Budgeted for last month vs. Actual for last month The monthly water budgets (targets) were derived using the Texas Landscape Irrigation Auditing and Scheduling Software developed by the Irrigation Technology Center. The software uses the amount of irrigated acreage, historical weather data, as well as soil and vegetation characteristics to produce a site specific water budget. Overall, the City did an excellent job in FY-2010 of conserving water. We have just completed compiling the usage data for the annual usage, in thousands of gallons: Category Used in FY-09 Used in FY-10 Parks & Fields 94,058 59,169 City Facilities 17,608 7,580 Other Areas 4,408 9,741 The category “Other Areas” includes medians and islands, where we are establishing many trees that did not exist in FY-09, so usage in this category is well above the previous year. PLEASE NOTE: Monthly usage in September is higher than budgeted, due partly to some leaks, but mostly because of the unusually hot, dry weather we experienced. The software for water budgets expected we would receive several inches of rain, but we got zero – so the actual usage is higher than the target usage. Details are in the attached report. Budget & Financial Summary: N/A Attachment: Water Use Report – September 2010 114 115 116 117 118 October 25, 2010 Consent Agenda Item No. 2n Aerial Orthoimagery Project To: Glenn Brown, City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval for the participation in the Brazos County Area 2011 Orthoimagery Project, consisting of area agencies contributing to a large area and detailed purchase of aerial imagery, and authorization for the City’s portion of the project, not to exceed $97,000, expensed to Kucera International Inc. in reference to the state contract. Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently Recommendation(s): Staff recommends approval. Summary: This project will update the city's aerial imagery inside the city limits and the ETJ, as well as gather county-wide imagery and data as a joint venture amongst the City of College Station, the City of Bryan, the Brazos County Appraisal District, Texas Municipal Power Association (TMPA) and the Texas Natural Resource Information Service (TNRIS). The last low level aerial data was gathered in 2005, however development has rendered much of this data obsolete. This project will provide high quality low level aerial imagery, including topographic and planimetric data (allows for accurate horizontal distance measurements between features), that will update layers in the Geographic Information System (GIS). This is important as the city's topology has been altered by development in the years since the last aerial data was gathered. This joint venture will provide significantly greater deliverables than what would be available had the City of College Station taken on this project independently. The State will contract with Kucera International Inc. and manage the deliverables according to the scope of work attached. Budget & Financial Summary: Funding for this project is budgeted in the FY11 Capital Improvement Plan Budget. Estimates to complete this project independently came in over $200,000, therefore participation in this project will produce a budget savings of over $100,000, at a not to exceed amount of $97,000. Attachments: Kucera Scope of Services 119 1 2 0 12 1 122 Proposal for High Resolution Orthoimagery College Station, Texas COMMUNICATION PLAN 1 © Kucera International, Inc., 2010 Goals and Objectives: Kucera’s communication plan for the project will at a minimum accomplish the following: 1. Keep TWDB fully abreast of the project status throughout the contract period. 2. Exchange technical and administrative information as required to ensure timely completion of the project work and delivery of all required project data in high quality, specified form with proper documentation for transmittals, reports, invoices, etc. 3. Promptly document, address, and resolve all issues which arise in the course of or following the contract. 4. Provide recommendations and continuing technical support to TWDB as needed for optimal understanding and application/use of the project data and also as needed to facilitate TWDB’s decision making related to the project data and promotion of the data among its various users. In all project communications Kucera will strive to be as responsive, clear, thorough, and cooperative/flexible as possible in order to maintain an optimal working rapport with TWDB. These communication objectives will continue indefinitely following contract completion so as to best support the City’s ongoing mapping program. Project Phases: Kucera will use a systematic, phased approach for the performance of the project work. The major/phases of Kucera’s approach in general order of performance will be: 1. Project initiation 2. Ground control targeting/surveying 3. Aerial photo acquisition 4. Georeferencing/aerotriangulation 5. DEM compilation/generation 6. Digital orthophoto production 7. Planimetric/topographic feature mapping 8. Project wrap-up/metadata submission Kucera will maintain close contact with the TWDB throughout all project phases, communicating through on-site meetings, webcasts and/or phone conferences, email and on-line portals, and phase reports. 123 Proposal for High Resolution Orthoimagery College Station, Texas COMMUNICATION PLAN 2 © Kucera International, Inc., 2010 Meeting Milestones: Kucera’s Project Manager and appropriate members of Kucera’s management team will meet with the TWDB at the TWDB’s offices or via webcast or phone conference at the following times over the course of the contract. • In the project initiation phase before commencing the project work (at TWDB or City’s offices) • At the beginning of each month of contract period (approximately January – June) and immediately following TWDB’s review of the pilot project deliverables (webcast or phone conference) • At or near the completion of data deliveries for review/verification of contract deliverables received, to answer any questions regarding deliverables, conduct technical debriefing, discuss subsequent project efforts. etc. • At all other times requested by TWDB in order to address significant technical issues, changes in scope of work, etc. (on site, webcast, or phone conference) For all project meetings Kucera’s Project Manager will prepare an appropriate agenda and promptly follow up with written notes of all topics discussed, decisions made, and action items. The notes will be emailed to TWDB and all relevant management team members. Quality Assurance: In the project initiation phase Kucera will develop a project-specific quality control/assurance plan, which will include the following elements: • Quality control checklists and acceptance criteria (quantitative and/or qualitative) for each phase of the project. Checklists prepared by project manager and QC manager, completed by phase managers, and reviewed by QC manager. • Procedures supporting prompt internal reporting of QC issues found to QC manager and project manager. • Test/calibration of project equipment to ensure proper working order and operating characteristics within designated tolerances before use on project. • Review of project specifications and standards by all project management team members. • Establish thorough understanding of TWDB expectations for the data products through discussion, review of available data samples from previous projects, etc. • Pilot project for TWDB review and approval/selection of sample final project deliverables 124 Proposal for High Resolution Orthoimagery College Station, Texas COMMUNICATION PLAN 3 © Kucera International, Inc., 2010 • Report deliverable for each project phase documenting procedures used and results achieved. • Review of all project source data and prompt reporting of anomalies/deficiencies found. • Full manual review of all project data deliverables before transmittal. • Procedures/technologies for support of and response to TWDB’s quality control review process and for prompt addressing of quality control issues, including documentation of nature of issue, cause, and method of resolution. Kucera recognizes that clients have varying areas of priority and levels of manpower for the quality control inspection process and can accommodate a variety of inspection procedures. For larger projects involving progressive delivery of completed imagery over a period of time, the preference is to receive the QC inspection results progressively corresponding chronologically to shipments previously received (e.g., QC results follow client receipt by one month). For smaller projects or where manpower does not permit, QC results can be transferred and processed after all shipments are completed. Minor image corrections/revisions are made within days or weeks of transmittal of inspection results (depending on numbers of images involved). Where major/high incidence revisions are sought, Kucera will immediately investigate the issue and submit a written report detailing the cause and proposed course of remedial action. Note that where imagery is being delivered by DVD in specific blocks/groups of tiles, a new DVD is provided for the entire tile block which includes the revised images. Where imagery is being delivered on and downloaded from hard drive media, individual revised tiles are included with subsequent shipments of new tiles and can be uniquely named/identified for comparison with the previous version or can be delivered in duplicate file form for overwriting of the previously delivered tile. Revised images can also be posted to Kucera’s FTP for direct downloading. The procedures for coordinating the QC inspection and performing QC revisions are developed with the client in the project initiation process and documented in the quality control plan. Kucera has an excellent track record of on-time delivery of high quality aerial data, which can be readily verified by previous and current Kucera clients, including the following: • Texas Department of Parks + Wildlife – Faye Grubbs: 361-729-2328 • Texas Forest Service – Curt Stripling: 979-458-7332 • Texas General Land Office – Andrew Hermann: 512-936-8147 • City of College Station, TX – Brett Blankner - 979-764-3633 • City of Huntsville, TX – Gene Woods – 936-294-5792 • City of Auburn, AL – Chris Graff – 334-501-7207 125 Proposal for High Resolution Orthoimagery College Station, Texas COMMUNICATION PLAN 4 © Kucera International, Inc., 2010 All of these clients received deliverables similar to those specified for this project, e.g., digital aerial photography, orthophotography, and/or planimetric/topographic feature mapping. Status Reporting and Expectations: Kucera’s Project Manager and secondary points of contact from the project management team will be available within a few days notification for an on-site project kickoff meeting with the TWDB. Promptly following the kickoff meeting/conference the Project Manager will prepare a comprehensive job write-up and procedural plan for TWDB and members of the project management team. The procedural plan will include the following, as needed: • Summary of project procedures and deliverables • Work flowchart indicating phases, milestones, points of acceptance • Flight and control plan • Master sheet tile/index • Quality control criteria • Equipment calibration reports • Source data summary The plan will be made available via on-line portal and revised/updated as needed over the course of the project to reflect approved procedural changes and additional procedures/information. The Project Manager will also provide following the project kickoff meeting a mobilization report indicating the anticipated dates of ground survey and flight crew arrival, local base of operations, crew contact information, and other relevant information and actions taken (e.g., source data acquisition, airspace clearance, etc.). Kucera will work with the TWDB and/or the City to draft a letter of authorization as needed for ground control survey crews to carry in the field. Throughout the balance of the contract period Kucera will communicate with the TWDB on at least a weekly basis. The communication will include the following: 1. Weekly email status reports from Kucera’s PM on a TWDB-selected day of the week. Status reports will indicate percentage completion for each project phase in relation to the project schedule and plan for upcoming week. 2. Monthly phone or webcast conference briefings. Kucera’s PM will develop and circulate a basic agenda prior to each briefing and will take notes and distribute within one week following each briefing. The briefings will be held each month of the contract and one month beyond for follow up as needed. 3. On-line tracking application – In the project initiation phase Kucera can set-up a secure internet- based project status tracking application for the TWDB and can test/demonstrate and document the application. The secured website will be available throughout the contract duration and will generally be updated daily. As unique logon portal will be available for access. Phase status will be indicated with easily-interpreted status maps. 126 Proposal for High Resolution Orthoimagery College Station, Texas COMMUNICATION PLAN 5 © Kucera International, Inc., 2010 Communication conducted by Kucera with TWDB in the various phases of the project will be as follows: Phase(s) Communication Project Initiation On-site meeting, followed by submission of Deliverable: procedure and mobilization plans. Aerial photo acquisition and ground control Daily email or phone status report. Graphical survey update with each flyover session completed flight index submission. Aerial and ground data processing, and review, Weekly email status report and daily and georeferencing, DEM compilation georeferencing graphical internet site update, flight inspection, ground control and aerotriangulation report submission Pilot Project On-site, webcast, or phone conference briefing to review results. Update of procedure plan as needed. Orthophotography and optional planimetric/ Weekly email status reports in advance of data topographic mapping delivery and daily internet site status update. Project wrap-up On-site, webcast, or phone conference briefing, metadata submission Kucera’s Project Manager and members of Kucera’s management team will be available at all times to report to and/or consult with the TWDB. All TWDB inquires will responded to verbally or via email within one day of receipt by the Project Manager or by a designated secondary point of contact in the Project Manager’s absence, with prompt written confirmation as required. Kucera will provide both written and graphical status reporting throughout the contract period, with the status reports being updated weekly and at all other times as required by TWDB. The written status report will be broken down by production phase and will include a description/percentage of work completed over the reporting period, work planned for the next reporting period, conformance with the contract schedule, explanation of any schedule change, and measures taken as needed to ensure on-time delivery while maintaining all project standards. The graphical status report will take the form of Microsoft Excel, PDF, ESRI shapefile or other visual representation of the state of completion of each production phase of the work by modular tile with each phase being distinguished by color shade, layer, etc. Sample written and graphical status reports can be provided for review and approval/selection as part of the project initiation phase. The written and graphical status reports will be e-mailed to the designated point(s) of contact and will be posted to a project-specified website. 127 Technical Proposal for 2010 WIU Aerial Photography Project McDonough, Knox and Fulton Counties, Illinois PROJECT TEAM 6 © Kucera International, Inc., 2010 Capacity and Staff Commitment: Kucera is in an excellent position to make a major commitment of resources to the College Station project beginning immediately and continuing through the duration of the contract. All project work will be accomplished in-house, no subcontractors will be used. Kucera has no conflicting aerial flyover or control survey obligations for the winter 2010-2011 flight season, and will be able to commit aircraft/cameras, flight crews, and survey crews to the College Station project on a first-priority basis. Kucera’s major base mapping contracts are all currently on schedule to be completed in 2010, well before the College Station contract mapping work would commence. Kucera’s staff commitment and time availability to the contract work by phase is as follows: • Three (3) project management/administration/liaison - > 200 hours/month • Two (2) two-man ground survey crews - > 200 crew hours/month • Two (2) aerial flight crews (pilot and sensor operator) - > 200 crew hours/month • Two (2) AGPS/IMU and aerotriangulation technicians - >200 hours/month • Four (4) stereocompilers - > 600 hours/month • Four (4) orthophoto/imaging technicians - > 600 hours/month • Three (3) GIS/CAD technicians - > 400 hours/month • Three (3) data edit/quality control technicians - > 400 hours/month The staff commitment will be more than sufficient to complete the work within the required time frame. Additional Kucera production staff will be committed to the project as needed to maintain the project specifications and/or schedule. Backup production support (20% to 30% added capacity) will be provided by Kucera’s multiple US-based branch production offices, with the headquarters office’s backlog of non-College Station project work being shifted to these offices as needed to maintain or increase the headquarters commitment to the project. 128 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 1 © Kucera International, Inc., 2010 Statement of Work: The primary services and data products Kucera will furnish to the Texas Water Development Board (TWDB) for this contract will include new (winter 2010-2011) digital aerial photography, airborne and ground control surveying, aerotriangulation, updated digital elevation model (DEM) stereocompilation, and 3-band (RGB) color digital orthophotography at 0.5’ or 1’ resolution covering designated Areas of Interest (AOIs) “A” (“Full Purpose” – approximately 80 square miles) and “B” (Extra-Territorial Jurisdiction/ETJ – approximately 105 square miles) around the City of College Station, Texas. Optional services and products Kucera will furnish for the Full Purpose or both AOIs at TWDB’s discretion will include 4-band (RGBIR) orthophotography, digital surface models (DSMs) planimetric feature mapping, and impervious surface feature mapping. Major features of Kucera’s approach to the work include the following: 1. All project work will be performed in-house by Kucera – no subcontracting will be used. 2. All project aerial imagery will be captured in 4-band, RGBIR form directly at a 0.5’ resolution using Kucera’s advanced Leica ADS40 digital strip image capture systems operated from Kucera’s twin-engine aircraft. To maximize efficiency and permit expansion of the 0.5’ resolution coverage, AOI B will be flown from the same flying altitude as AOI A (approximately 4800’). The AOI B orthophotography will therefore have the same horizontal accuracy as the AOI A orthophotography (1’ RMSE) and can be furnished at a 0.5’ or 1’ resolution. 3. The aerial imagery will be accurately georeferenced using a combination of airborne GPS/IMU and targeted ground-based control (12 points) distributed through the project area. The image georeferencing will be refined and checked using a rigorous softcopy aerotriangulation process. 4. Kucera performed an aerial lidar survey and produced a DTM and 2’ contour topography covering approximately 150 square miles of the combined AOIs in 2005 under contract with the City of College Station. Kucera’s existing lidar DEM supports the new ortho image production and will be photogrammetrically updated from the new aerial imagery and used for the ortho image rectification. The existing DTM will also be optionally photogrammetrically updated and used for two foot contour topography production. Where there is no existing lidar DEM/DTM coverage, the DEM data will be generated via autocorrelation form the new aerial imagery and subject to manual review and edit as needed prior to use. 5. Kucera’s aircraft have dual sensor ports and Kucera typically carries its aerial lidar system along with its digital camera system on flight missions. The lidar system can be operated at the same time as the digital camera in order to cost-effectively capture bare earth digital elevation model return supporting new 1’ or 2’ contour topography generation. 6. Kucera also performed planimetric and impervious surface feature mapping of significant portions of the project areas for its 2005 contract with the City and can photogrammetrically update this mapping for the optional planimetric feature capture, with fully new plan feature 129 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 2 © Kucera International, Inc., 2010 mapping being performed as needed covering areas lacking in existing coverage. Kucera is fully familiar with the existing mapping and will require minimal time for recalling the data and commencing the update. All updated and new planimetric and impervious surface mapping will be performed in full stereo photogrammetric fashion to provide the highest level of feature capture content and placement accuracy. 7. The absolute horizontal accuracy of the orthophotography and optional planimetric and impervious surface mapping for both AOIs (A and B) will be within 3’ for individual points and within 1’ for RMSE and will meet both ASPRS Class 1 and NSSDA accuracy standards. The vertical accuracy for the optional topographic feature mapping will be within one half the designated contour interval at a 95% confidence level. 8. All orthophotography will be seamlessly mosaiced and tiled and fully tone and color balanced. The imagery will be subject to full manual review and edit as required before delivery in the specified form. Image Acquisition Plan and Flight Parameters: The project aerial photography will be performed on a first-priority basis in the designated winter 2010 - 2011 flight season when vegetative cover is minimal and as soon after flight plan approval and target placement as weather (clear, no excessive cross winds) and ground (no smoke, snow, fog, flooding) conditions permit. The photography will only be taken during the time of day (approximately 10 a.m. to 2 p.m.) when the sun angle is greater than 30º to minimize shadows. For designated tall structure areas, Kucera will perform the photo flyover close to the noon hour at the highest sun height to minimize tall structure shadows. For the airborne GPS/IMU work, the aerial photography will be taken at times when at least five satellites are observable with a PDOP of less than 3 and the cutoff angle/elevation mask is greater than 15°. Weather conditions will be monitored via direct observation and weather forecasts obtained through computer access to the National Weather Bureau, the Weather Channel, and local flight service centers. The Project Manager will maintain daily contact with TWWDB throughout the aerial photography period to report on flight conditions and completed flying. Computer printouts of weather sequences will be maintained as a record of photography conditions. The aerial flyover will be performed from Kucera’s twin-engine Piper Navajo Chieftain aircraft. These are FAA airworthiness-certified, low-wing, turbo-charged aircraft with a cruise speed of 180 to 200 mph, fuel capacity for six hours of continuous flight, and IFR weather instrumentation. The aircraft can be operated efficiently and safely at speeds down to 130 mph as needed for high quality aerial data capture. The aircraft are equipped with GPS-based flight management and navigational systems and have Novatel dual-frequency antennas mounted above the camera port for airborne GPS. The aircraft have two sensor ports, providing the ability to concurrently carry both a digital aerial camera and lidar system. The projectwide aerial flyover will require approximately 15 flight lines, 228 flight line miles, and three flight hours. Kucera will commit one aircraft and camera system to the flyover and will readily be able to perform the flyover in a single flight session. The aircraft will be based on site at College Station 130 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 3 © Kucera International, Inc., 2010 Airport until the flyover and any required reflights are completed. A backup twin-engine aircraft and digital camera system will be maintained within four hours’ flying time of the project area and brought immediately to the project site in the event of the primary aircraft or camera becoming non-operational. The accomplishment of the flyover in a single flight session will maximize ability to achieve consistent, optimal tone and color balance in the projectwide orthophotography. Note that Kucera has performed numerous large area digital aerial photo flyovers and has never failed to complete such a flyover in the assigned season. Note also that Kucera has no pending state, federal, or other aerial photo contract obligations which would interfere with the completion of the College Station flyover at the first opportunity in the designated flight season. Note also that Kucera has extensive experience performing winter season aerial flyovers in Texas and from this experience expects several good weather days in December – January and ability to complete the single-session projectwide flyover by January 15. The project aerial imagery will be acquired in direct 4-band/RGBIR digital form using Kucera’s Leica ADS40 large format digital aerial cameras. The ADS40 technology has received US Geological Survey’s digital camera “manufacturer certification” and represents the most advanced of direct digital aerial image capture technologies, and using continuous sweep/pushbroom line scanning for acquisition of the aerial imagery in continuous flight strips (“pixel carpets”) as opposed to individual exposures. The imagery is captured with 10 (6 panchromatic, 3 color, and 1 infrared) 12000 pixel CCD lines oriented for nadir (straight down) and forward and aft-looking views. Kucera’s ADS40 cameras have 51 series sensor heads featuring improved image quality/flight condition latitude and capture of the color IR image band at the nadir position in full alignment with the color band. The ADS40 camera technology has a number of advantages over frame-type digital cameras (eg. DMC, UltraCam) for an urban area project of this nature, including the following: • The ADS40 has no seams in each flight line vs. numerous seams for individual frame-based imagery, thus requiring significantly less image “stitching” in the mosaicing process. The significant reduction in seam lines results in overall higher image quality/accuracy and ability to efficiently process the imagery into mosaic form. • The ADS40 color imagery is captured by a single CCD line in the nadir position as opposed to by multiple digital cameras as are used by frame digital camera systems, and is not susceptible to image “fringing” caused by slight mis-alignments of the component cameras. • The ADS40 acquires imagery with significantly reduced structure feature lean since it automatically captures a true vertical view of each feature in the line of flight. • The ADS40 camera captures color imagery directly at the target pixel resolution, as opposed to the “pan-sharpening” process (lower resolution color image mapped on to higher resolution black and white imagery) used with frame type digital cameras, thus resulting in higher image quality. 131 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 4 © Kucera International, Inc., 2010 • The ADS40 provides multiple sets of “complete” stereo coverage of various vertical exaggerations, which allow for optimal stereo viewing and increased vertical pointing accuracy in various types of terrain (e.g., urban canyons, flat residential or farm areas, steep terrain, etc.) Kucera’s proposed flight plan for the projectwide aerial photo flyover is shown on the flight/control diagram provided at the back of this proposal section. For the purposes of maximizing efficiency, consistency, and quality, Kucera is proposing to perform the aerial photo flyover of both AOIs from an altitude of approximately 4800’ above the mean terrain, resulting in direct projectwide RGBIR digital image capture at a 0.5’ resolution/ground sample distance (GSD). The exposure/integration time used in capturing the digital imagery will be determined by the camera settings and aircraft speed used. The integration time will be adjusted as needed for lighting conditions during the flyover sessions to ensure proper CCD-line based capture of high quality imagery. The ADS40 camera technology does not require forward motion compensation (FMC) because the ADS40 camera captures imagery continuously as the plane travels down the flight line, as opposed to a series of instants/stills in time. In the continuous capture process the image and plane motion area always synchronized, and there are no discrete instants of image capture requiring forward motion compensation for synchronization with the aircraft motion. The flight lines of the digital camera photography will be oriented in an east-west direction for efficiency of coverage. For all areas except designated tall building areas, the lines will be spaced apart so as to yield a side image coverage overlap of approximately 30% between adjacent flight lines. With the ADS40 camera technology, the 30% sidelap will provide coverage needed to eliminate excessive lean of trees and other vertical features at the edges of the flight swaths. Over designated tall building areas, the flight line spacing will be reduced and side coverage overlap can be increased to approximately 60 - 80% provide optimal “feature” centered image views and support creation of minimized lean or “true” (no radial distortion/lean) orthophoto coverage for the areas. The flight lines of digital photography will be extended and increased in number sufficiently to provide stereo image coverage beyond the project area boundaries and of all extraneous ground control points, and also ensure that all orthophoto coverage can be prepared as full modular image tiles. In the line of flight the digital photography will be taken with continuous (100%) stereo coverage at varying vertical exaggerations through the digital camera’s forward and aft looking CCD lines. With the ADS40 digital camera systems, camera tilt and crab are extremely limited and will be well within 3º at any point in a flight line and 1º average for an entire line. Tilt and crab correction are achieved using the camera’s internal IMU linked to the camera’s Leica PAV30 gyrostabilizing mount, providing very fast and accurate response to any altitude changes of the aircraft. Any residual crab is minimal and is removed form the oversampling of the push broom sensor head. The ADS40 digital camera imagery will be simultaneously captured in registered 12-bit panchromatic, RGB/color, and NIR/near infrared wavelength bands in the 465-885 nm spectral range (835-885 nm for NIR). The ADS40’s “beam-splitting” telecentric/trichroid lens system will provide exact separation of the PAN, R, G, B, and NIR wavelengths. 132 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 5 © Kucera International, Inc., 2010 The digital camera imagery is initially captured on the camera’s removable mass memory units (MMUs). Within 24 hours of capture the imagery is downloaded from the MMUs to hard drive and shipped or otherwise delivered to Kucera’s headquarters office for downloading on to Kucera’s dedicated Condor network server for initial review and further processing. The imagery is saved on the MMUs until it has been successfully downloaded and reviewed at Kucera’s headquarters. The Leica ADS40 digital camera’s raw (Level 0) captured digital aerial imagery is downloaded from the camera’s mass memory units (MMUs) and combined/processed with the airborne GPS/IMU data using Leica GPRO software to yield initially georeferenced (Level 1) image swaths. The Level 1 image swaths are checked for acceptable coverage, exposure/radiometry, resolution, crab and tilt level, absence of image anomalies, etc. For each flight swath image block the stereo imagery will be analyzed on a stereoplotter to verify residual parallax or bias due to airborne GPS/IMU or other georeferencing anomalies. An image quality report is prepared documenting the image inspection results and will be provided as a deliverable along with the corresponding flight logs. All rejected imagery reflown at the first possible opportunity using the same camera as used for the balance of the flight swath or block. Reflights will be made in the same flight pattern as the accepted imagery and will overlap into the accepted imagery as necessary to provide continuous photographic coverage. Being in the form of continuous image strips for entire flight lines as opposed to many individual exposures (i.e., frame camera imagery), the Level 1 georeferenced ADS40 camera imagery can be readily rectified to an available DEM and composited into a preliminary “draft” version of the orthophotography for delivery in lieu of the raw aerial imagery. For this project Kucera will rectify the Level 1 imagery to the source DEM to produce a “draft” version of the orthophotography and furnish this draft copy within two weeks time of the aerial flyover for the general inspection and preliminary use prior to receipt of the finalized orthophotography. This “draft” orthophotography will be accurate to within 5’ and can be used by the TWDB for review of the aerial image quality and as interim orthophotography for suitable applications. Optional Aerial Lidar Survey for 1’ Contour DEM: As described above, Kucera’s aircraft have dual sensor ports and can carry both Kucera’s Leica ADS40 digital aerial camera and Kucera’s Leica ALS60 aerial lidar system. This capability allows Kucera to very cost effectively perform an aerial lidar survey as needed to capture bare earth elevation model return supporting accurate 1’ contour generation. The Leica ALS60 is latest generation lidar technology with the following features: • Ability to use a laser pulse rate of up to 200 kHz at any altitude up to 15000’ (smooth operating envelope). • Automated roll stabilization to maintain proper scan width and increase data capture efficiency and accuracy. • Four returns per pulse with minimized beam divergence and one measured return always being the last/latest return to maximize ground hit potential. 133 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 6 © Kucera International, Inc., 2010 • “Intensity” return capture and integrated 1280 x 1024 digital frame camera image capture with embedded trajectory information for subsequent georeferencing. • Multiple-Pusle-in-the-Air (MPIA) ability – The ALS60’s unique MPIA capability overcomes limitations for other lidar technologies which can only send and receive one pulse at a time, by allowing for emission of a second pulse before the return of the previously sent pulse. The capability in effect doubles the point return density achieved from any particular flying altitude without lowers the signal-to-noise ratio, thus increasing return accuracy or permitting use of higher flying altitudes to achieve required point densities. Kucera has achieved excellent vertical bare earth accuracies (within 0.3’ on hard surfaces) operating the ALS60 system from altitudes up to 6000’, and can readily perform the lidar capture simultaneously with the digital aerial photo flyover. This in effect would provide a bare earth DEM supporting 1’ or 2’ contour generation throughout both AOIs. Production Centers: All of the work for this contract will be accomplished from/at one facility – Kucera International’s 18000 square foot corporate headquarters facility in Willoughby, Ohio. This fully in-house, single facility production process will provide clear responsibility and maximum control over the data quality and completion schedule. At the headquarters facility Kucera has a full time staff of over 60 geomatic professionals with an average individual experience level of over 15 years available for commitment to the College Station contract work. The headquarters facility serves as a permanent base of operations for three of Kucera’s twin-engine aircraft outfitted with latest generation aerial sensing systems and houses over 60 digital photogrammetric and geospatial data processing/mapping and GIS/CAD stations. Backup production support (20% to 30% added capacity) will be provided by Kucera’s four US-based branch production offices, with the headquarters office’s backlog of non-College Station project work being shifted to these offices as needed to maintain or increase the headquarters commitment to the project. Kucera’s project management team are all full time staff members of Kucera’s headquarters office who served in the same roles for the 2005 College Station project. The management team and corresponding project assignment, experience, and time commitment to this contract are as follows: Assignment Name/Title Years of Experience Weekly Time Commitment (Hours) Project Manager Ronald L. Martin, ASPRS CP Chief Photogrammetrist 42 24 Chief Administrator John Antalovich, Jr., PE, PS President 29 16 134 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 7 © Kucera International, Inc., 2010 Ground Survey Operations Manager Doug Richmond, TX PS Ground Survey Manager 31 40 Flight Operations Manager Gary Cox Chief Pilot 33 40 Aerial Photo/Sensor Operations Manager David Cook Chief Aerial Camera/Sensor Operator 33 40 Lidar Processing Manager Nat Phillips LiDAR System Manager 15 40 Airborne GPS/IMU and Aerotriangulation Manager Matt Albring Aerotriangulation Manager 20 40 Stereocompilation Manager Eric Baker Chief Stereocompiler 10 40 Orthophoto Production Manager Bill Scott Orthophoto Rectification Manager 24 40 Digital Image Processing Manager Dan Debiase Image Processing/Computer Systems Manager 18 40 CAD/Edit Manager Paul Bishop Vector Edit Manager 18 40 GIS/Data Conversion Manager Stanley Wong, GISP GIS Manager 15 24 Quality Control Manager Scott Antalovich, PE, PS Vice President 25 24 Kucera’s Project Manager will be Ron Martin, an active ASPRS Certified Photogrammetrist with over 40 years of practical experience and over 15 years of county and citywide base mapping project management experience, including the 2005 College Station project and over 100 other similar projects. Kucera’s Chief Administrator for this contract will be John Antalovich Jr., PE, PS, President of the Kucera organization with over 25 years of practical experience, including management and administration of the 2005 College Station project and numerous similar projects in Texas and elsewhere throughout the country. In his position as Kucera’s President Mr. Antalovich will work directly with the Project Manager and will issue corporate directives as needed to ensure the 2010-2011 College Station project is completed on schedule with optimal data quality. 135 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 8 © Kucera International, Inc., 2010 Throughout the contract period the designated Project Manager will serve as the primary point of contact responsible for reporting to the TWDB and overall coordination of the project work. The Chief Administrator and phase managers will serve as secondary points of contact. On a weekly basis throughout the contract period the Project Manager will meet with relevant members of the management team to review the scope of work/work completed, upcoming project assignments, delivery milestones/completion status, actual vs. estimated costs, quality control procedures and results, client feedback, and other relevant contract information. As part of the contract initiation phase and before commencing any project work, the Project Manager prepares a comprehensive job write-up/work plan detailing the project specifications, schedule milestones, designated technologies and procedures, management team member/departmental assignments, and the project critical path network. The work plan is distributed to and reviewed with each member of the project management team through a computerized job database accessible to all team members through a companywide intranet. As the project goes through the production process, the status will be updated at least weekly by the relevant project management team members in the master job database. The Project Manager and members of the management team will review the status and schedule through the database and plan for work accordingly. A master job file is also prepared containing all relevant project materials and maintained in a central storage area with circulation between departments as required. Throughout the course of the contract the Project Manager will closely monitor/track the individual work phases and completion schedule. The Project Manager will continually emphasize to the key project personnel that the schedule must be maintained and that every effort should be made to complete the work on a particular phase ahead of schedule. The Redmine Project Management program is used to develop and monitor the project critical path. When work on a particular phase is completed ahead of schedule, the work on the subsequent phase will be started immediately in order to accelerate deliveries and allow greater flexibility in maintaining the overall schedule. The various production phases will also be performed concurrently to the fullest extent possible in order to maximize production effectiveness and efficiency. The individual work phases are completed in logical segments or blocks defined by the client’s priorities and/or optimal procedural efficiency so as to allow for a simultaneous work effort and progressive deliveries. For instance, as the aerotriangulation for one “block” of project area is completed, the orthorectification for this block is started while the balance of the aerotriangulation work for other blocks is completed. This process also supports progressive delivery of completed mapping to the client and enables the client to progressively review the data and organize/prepare/distribute for the intended applications. The Project Manager is assisted in workflow monitoring/scheduling and quality control review oversight by the Quality Control Manager, who reports to the Project Manager and together with the Project Manager develops and implements production and quality control plans and address all production and quality issues immediately as they arise. 136 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 9 © Kucera International, Inc., 2010 Completion Schedule: As described in Section 2 (Communication Plan) of this quotation submission, Kucera is in an excellent position to make a major commitment of in-house resources to the College Station contract work and complete the work on an accelerated schedule. Kucera’s proposed completion schedule by phase, assuming a contract start date of December 1, 2010 is as follows: Phase Start Complete Project initiation/procedure and mobilization plan development 12/1/10 12/10/10 Ground control targeting/surveying 12/8/10 12/15/10 Aerial flyover 12/15/10 1/15/11 Aerial data processing and review, preliminary ortho delivery 1/15/11 1/30/11 Aerotriangulation/finalize georeferencing 2/1/11 2/28/11 DEM/DTM review/update and production 3/1/11 3/15/11 Pilot project 3/15/11 3/30/11 Orthophotography production and delivery 4/1/11 4/30/11 Optional planimetric/topographic feature mapping delivery 5/1/11 6/15/11 Project wrap-up/metadata submission 6/15/11 6/30/11 Immediately upon notice to proceed Kucera’s Project Manager will schedule a kickoff meeting with the TWDB and prepare a procedure and mobilization plan. Kucera’s ground survey crews will be on-site by December 8 and complete the targeting and ground survey work by December 15. Kucera’s flight crew will perform the aerial flyover on the first suitable day after December 15, with the exception of the days of December 24 – 26 (holiday). Based on Kucera’s previous experience performing aerial photography in east-central Texas and given the relatively small size of the flyover area, it is highly anticipated that the aerial flyover will be completed by mid-January. Within 24 hours of completing the aerial flyover Kucera will process the aerial imagery with associated airborne GPS/IMU data and perform a quality control inspection. Kucera’s flight crew will remain on site until the initial inspection is completed. Any reflight required will be accomplished on the first 137 Proposal for High Resolution Orthoimagery College Station, Texas PROJECT PLAN AND SCHEDULE 10 © Kucera International, Inc., 2010 suitable weather day following determination of this need. Assuming no reflights are required or can be accomplished within a few days of determination, Kucera will deliver a preliminary version of the project orthophotography by the end of January. In February and early March Kucera will finalize the image georeferencing through the aerotriangulation process and will use the triangulated aerial imagery to photogrammetrically update source DEM data and compile/generate new DEM data as needed to support the ortho image rectification. At this time Kucera would also commence the optional updated and/or new DTM breakline, planimetric, and/or impervious surface feature compilation work. In the latter half of March Kucera will submit for TWDB’s review and comment final orthophotography covering a designated small, contiguous tile pilot area. Production and delivery of the projectwide finalized orthophotography will follow pilot approval and be completed in April. The optional topographic, planimetric, and impervious surface mapping work would be completed in May-June, with delivery of the finalized data by mid-June. The latter half of June will be used for project wrap-up activities and metadata submission. The progressive completion and delivery of the project orthophotography and optional mapping will be based on TWDB-identified priorities and/or logical sequence across the project area. Throughout the contract period Kucera’s project manager will provide weekly written status reports detailing the progress of each work phase and comparison with the contract completion schedule. Every attempt will be made to complete the project work and deliver the project data ahead of schedule. If the work on a particular assignment phase is falling behind schedule the Project Manager immediately reviews the circumstances with the personnel who directly oversee the phase and corrective measures to accelerate the completion. These measures may include authorizing overtime or assigning additional equipment and/or staff to the work from Kucera’s headquarters or branch production offices. Kucera’s President or CEO in the role of Chief Administrator is kept abreast of the contract status at all times, and issues corporate directives as necessary for accelerating the schedule. In the event that deliveries are behind schedule, the Project Manager will provide TWDB with a written report of the cause(s) and proposed course of action with corrective measures taken to bring the project back on schedule. This information will be subject to TWDB’s approval and revised as required to meet with this approval. 138 #7 #7 #7 #7 #7 #7 #7 #7 #7#7 #7 #7 Kucera International IncFlight/Control DiagramTWDB solicitation 580-10-05122010 Digital Orthophotography Project #7 Ground Control to Target 0.5' Pixel Resolution ADS40 Flight Lines AOI Boundary ETJ Boundary ³ 0 4 82Miles 1:192,000 139 Proposal for High Resolution Orthoimagery College Station, Texas PRODUCT SAMPLES 1 © Kucera International, Inc., 2010 Kucera’s sample data is posted to TWDB’s designated FTP site. 140 4.0 Pricing Table 141 October 25, 2010 Consent Agenda Item No. 2o Tenant Based Rental Assistance Contract To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion on a HOME Tenant Based Rental Assistance (TBRA) Agreement between the City of College Station and Twin City Mission. Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently; Goal II.6 Rental Inspections; Goal III.12 Housing Affordability Recommendation(s): Staff recommends approval of the TBRA Agreement between the City of College Station and Twin City Mission. Summary: Staff is proposing the attached TBRA agreement between the City and Twin City Mission (TCM). The agreement utilizes HOME Investment Partnership Program grant fund to reduce homelessness by providing security deposit assistance to low-income individuals and families to secure decent, safe and sanitary housing in a Low-Income Housing Tax Credit (LIHTC) apartment complex in College Station. Security deposit assistance was identified as a high priority, in the 2010 – 2014 Five- year Consolidated Plan. In 2001, TCM Housing Services Security Deposit Program was developed through cooperation between City staff and Twin City Mission (TCM). TCM has utilized three separate allocations - two of $25,000 and one of $50,000 to serve more than 621 low-income residents in College Station over the past nine years. The attached agreement will make $75,000 available over three years (as approved in the 2010 budget) for continued TBRA assistance locally. Funds are paid on a reimbursement basis only. TCM is required to turn in monthly reimbursement requests and reports providing all required information to be reported to HUD. Annual monitoring visits are performed to verify compliance with all local and federal requirements. Additionally, Economic and Community Development staff inspects each rental unit prior to approval of assistance to ensure Housing Quality Standards are met. Budget & Financial Summary: Federal HOME Investment Partnership Grant (HOME) funds will be used by Twin City Mission to provide security deposit assistance to low-income individuals and families. Funds are available through the 2010 HOME grant as approved in the 2010 Annual Action Plan and budget. Attachment: Attachment 1 – HOME Tenant Based Rental Assistance agreement between the City of College Station and Twin City Mission Inc. 142 143 144 145 146 147 148 149 150 151 152 153 154 155 October 14, 2010 Consent Agenda Item No. 2p Contract and Grant for HOME Programs, EMBRACE Brazos Valley Agency To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion on a resolution approving a contract for the grant of federal HOME CHDO Set-Aside funds with EMBRACE Brazos Valley in the amount of $198,607.50 for construction of affordable housing Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently; Goal III.12 Housing Affordability Recommendation(s): Staff recommends approval of the Contract. These funds have already been approved for this use in the current Community Development Budget and, per federal regulation, will be recaptured by HUD if not made available for this activity. Summary: The federal HOME Program provides assistance to income qualified persons by providing funds for a variety of affordable housing activities. The City is required by HUD to make 15% of each year's HOME grant allocation available for non-profit agencies that meet the definition of a Community Housing Development Organization (CHDO). CHDO's must have, as one of their goals, the provision of affordable housing. They must also have board make-ups that comply with HOME Program requirements. The 15% CHDO set-aside funds may be used for most HOME eligible activities. If these set-aside funds are not made available to an eligible non- profit CHDO, or if no eligible non-profit CHDO is available to utilize the funding, those funds will be recaptured by HUD. On August 31, 2010, two (2) bid proposals were received in response to Bid No. 10-91 for the construction of new, single-family residence(s) with CHDO set aside funds. Both bids were considered. This agreement designates $198,607.50 of unobligated HOME Grant funds to be used by the CHDO toward the construction of affordable homes. The attached agreement requires the CHDO to build two affordable homes at 4204 Cedar Creek Ct. (Lot 8, Block 2 of Creek Meadows Sec 4 Ph 1) and 4205 Cedar Creek Ct. (Lot 3, Block 2 of Creek Meadows Sec 4 Ph 1). EMBRACE Brazos Valley Budget & Financial Summary: Funding for this contract will come entirely from the Community Development FY2008 and FY2009 federal HOME Investment Partnership Program Grants budget. These funds were approved by council for these activities in the Community Development 2008 and 2009 Action Plans, and the 2005- 2010 Consolidated Plan. These funds may only be used by eligible CHDO's. HOME grant funds are required to be allocated within 24 months of the grant year, and expended within 5 years. Attachment: Contract and Grant for HOME Programs; Bid Tabulation 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 October 25, 2010 Consent Agenda Item No. 2q Annual purchase of EMS supplies. To: Glenn Brown, City Manager From: R. B Alley III, Fire Chief Agenda Caption: Presentation, possible action, and discussion regarding the renewal of an annual blanket purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. Relationship to Strategic Goals: I. Financially Sustainable City providing response to Core Services and Infrastructure. Recommendation(s): Staff recommends approval of this purchase. Summary: Requesting approval to piggy-back on the City of Bryan’s annual price agreement for EMS supplies year one renewal. The City of College Station has an interlocal agreement with the City of Bryan that allows the cities to participate in cooperative purchasing with one another. Piggy-backing an existing agreement saves the City staff time and money by not having to conduct a formal bid process. The City of Bryan’s bid terms require the successful bidder to agree to extend prices and terms to all governmental entities that has entered into, or will enter into, joint purchasing interlocal cooperation agreements with the City of Bryan. Annual Price Agreement for EMS Supplies and Pharmaceuticals was originally bid by the City of Bryan (Bid No. 09-111) and their City Council approved the original award of the agreement to the lowest responsible bidder, Bound Tree Medical LLC, on July 14, 2009. This request represents the optional year one renewal of this agreement for the City of Bryan. The City of Bryan Council approved this renewal on September 7, 2010. Five (5) sealed bids were received and evaluated and it was determined that Bound Tree Medical LLC offered the best value as they submitted the most complete and lowest bid. When packaging/per cost differences were compared, it was determined that Bound Tree Medical LLC offered the best value. The bid contained twelve (12) categories and a total of 327 bid items. Bound Tree Medical LLC has satisfactorily supplied the City of College Station with EMS supplies for the past three years. Budget & Financial Summary: Funds are budgeted in the fire department budget for this expenditure. This purchase order should provide for adequate purchasing of supplies for our department’s current and future needs. Attachments: 1. City of Bryan bid tabulation – on file in the City Secretary’s Office 2. Boundtree contract price list – on file in the City Secretary’s Office 179 October 25, 2010 Consent Agenda Item No. 2r ESRI Small Government Enterprise Licenses Agreement To: Glenn Brown, City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval for the agreement with ESRI on their Small Government Enterprise Licenses Agreement that will change the method for licensing city use of ESRI mapping software at a maximum cost of $132,000 over three years. Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently Recommendation(s): Staff recommends approval. Summary: This ESRI Small Government Enterprise Licenses Agreement (ELA) allows the City to utilize most of the ESRI products without limitations on the number of licenses owned. This is a 3 year contract, with a funding opt-out, after which we can renegotiate or fall back to the number of product licenses owned. The City has had significant growth in software applications utilizing GIS based features, most of which utilize an ESRI product license. The cost of individual licenses has prevented the supply meeting the demand. This ELA was offered to the City of College Station at a reduced rate for the first 2 years of the agreement, such that the first year’s cost is a budget savings of approximately $5000 over the annual software maintenance paid to ESRI. Year 1: FY 2011- $38,000, Year 2: FY2012- $44,000, and Year 3: FY2013- $50,000. Budget & Financial Summary: Funding for this contract is budgeted as software maintenance in the IT-MIS Division’s FY11 Operating Budget. Attachments: ESRI Contract Number 2010SGE6370 and ELA Quote 20369982 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 October 25, 2010 Consent Agenda Item No. 2s City of Bryan Retail Electric Franchise To: Glenn Brown, City Manager From: David Massey, Director of Electric Utilities Agenda Caption: Presentation, possible action, and discussion on the third reading of a ten (10) year franchise agreement with the City of Bryan for retail sale of electricity within the City of College Station and certificated to Bryan by the Public Utility Commission of Texas. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure Recommendation(s): Staff recommends approval of the third reading of a ten (10) year franchise agreement with the City of Bryan that allows for use of public rights-of-way for the retail sale of electricity within the City of College Station as certificated to Bryan by the Public Utility Commission of Texas. Summary: This Electric Power Franchise gives the City of Bryan the right to use public rights-of-way within specified areas of College Station in order to provide retail electric service to areas certificated to Bryan by the Public Utility Commission of Texas. This Franchise is for a period of ten years. The development of this Franchise with the City of Bryan has involved negotiations for many years between the electric utilities and legal staffs of both cities. The proposed Franchise defines such things as payments, utility construction and maintenance, conditions of right-of-way occupancy, street lighting, underground installations, records and reporting, insurance requirements, compliance and many other tangential issues associated with a franchise of this type. One important note is that this franchise only applies to areas defined as “Non-Core” areas within the City of College Station – areas that currently have Bryan electric power facilities within College Station. Staff feels that all relevant areas have been fully addressed in this document and recommends approval. Section 120 of the City Charter states that “The City of College Station shall have the power by ordinance to grant any franchise or right mentioned in the preceding sections hereof, which ordinance, however, shall not be passed finally until it shall have been read at three (3) separate regular meetings of the City Council.” Budget & Financial Summary: The City of Bryan agrees to pay College Station a sum of money equal to five percent (5%) of annual “Gross Receipts” (as defined therein) from its retail sales to electric customers served within the City of College Station. These payments will be made quarterly. Attachments: 1. Franchise Ordinance with City of Bryan for retail sale of electricity within College Station. 2. Attachment A 196 197 198 199 200 201 202 203 204 205 206 207 208 209 October 25, 2010 Consent Agenda Item No. 2t Dexter Drive Speed Limit To: Glenn Brown, City Manager From: Chuck Gilman, Director of Public Works Agenda Caption: Presentation, possible action, and discussion on an ordinance amending Chapter 10, Section 3E (2)(i)(15), of the College Station Code of Ordinances changing the posted speed limit on the section of Dexter Drive from 30 mph to 25 mph. Relationship to Strategic Goals: Goal I. Financially Sustainable City Providing Response to Core Services and Infrastructure and Goal II. Neighborhood Integrity Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This item will amend Chapter 10, “Traffic Code,” by changing the posted speed limit from 30 mph to 25 mph on the section of Dexter Drive. The existing speed limit along Dexter Drive is 25 mph from George Bush Drive to Thomas Street and 30 mph from Thomas Street to Holleman Drive. During the on-street parking meetings held with the southside residents, a request was made to have a consistent speed limit along the entire length of Dexter Drive. The 25 mph speed zone was implemented several years ago as part of a traffic calming project completed in the area. This amendment will extend the existing 25 mph speed zone an additional two blocks south to Holleman Drive and is supported by the City’s Traffic Management Team. Budget & Financial Summary: Funds for the “Speed Limit” signs are included in the maintenance budget of the Public Works Traffic Division. Attachments: 1. Ordinance 2. Location Map 210 211 212 Dexter Speed Zones Existing 25 mph Speed Limit Existing 30 mph Speed Limit(Proposed 25 mph Speed Limit) D e x t e r D r i v e H o l l e m a n D r iv e G e o r g e B u s h D r i v e W e l l b o r n R o a d ¯ 213 October 25, 2010 Consent Agenda Item No. 2u Asset Forfeiture Audit Reporting Form To: Glenn Brown, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the approval of the FY 2010 Chapter 59 Asset Forfeiture Audit reporting form for the College Station Fire Department. Relationship to Strategic Goals: I. Financially Sustainable City providing response to Core Services and Infrastructure. Recommendation(s): Staff recommends approval of the FY 2010 Chapter 59 Asset Forfeiture Audit reporting form. Summary: The City of College Station Fire Marshal’s Office during the reporting period of October 1, 2009 thru September 30, 2010 had no property or funds seized or returned. All dollar amounts on this form are documented as $0 for this reporting period. Budget & Financial Summary: There is no Budget or Financial impact during this reporting period. Attachments: FY 2010 Chapter 59 Asset Forfeiture report – on file in City Secretary’s Office 214 October 25, 2010 Regular Agenda Item No. 1 Residential Rental Property Inspection To: Glenn Brown, City Manager From: Bob Cowell, AICP, CNU-A, Director of Planning & Development Services Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding the development of a residential rental property inspection program. Relationship to Strategic Goals: This item was identified by Council as a specific task under the goal of Neighborhood Integrity in the Council’s Strategic Plan adopted at the Council’s planning retreat in June, 2010. Recommendation(s): Staff recommends that the Council provide direction regarding the pursuit and scope of any desired Ordinance amendments related to the development of a residential rental property inspection program as outlined below. Summary: For several years, the City Council has addressed various and diverse issues associated with the proliferation of residential rental properties. The scope of these attempts ranged from limits on the number of unrelated individuals that are permitted to live in a rental home to requiring the registration of single family homes that are rented. These are of course, complementary to the zoning and building code tools that have been used by the City for decades to address land use and health and safety. Members of the Council have regularly mentioned development of a rental inspection program. This discussion culminated with inclusion of this item in the Council’s 2010 strategic plan. Since June (when this item was included in the strategic plan), staff has researched various options for a rental inspection program, reviewed similar programs conducted in other cities, discussed such a program with various interest groups, and sought general input from property owners and residents. The results of these efforts will be presented at the Council meeting. Staff is recommending that, if the Council seeks to move forward in the development of a rental inspection program, it be conducted/limited in the following manner: § Program applies to all residential rental properties in the City (single family, duplex, and multi-family). § For single family and duplex rentals, use the current registration system as the program management tool. For multi-family projects institute a registration program. § Program limited to life-safety elements (smoke detector, carbon monoxide detector, HVAC inspections, operational doors and windows, etc). § Program self-reporting, that is property owners provide the City with verification that inspections of the identified elements have been conducted at least annually. § City continue to conduct sporadic random inspections associated with annual fire department inspections of common areas and Community Development inspections of rental properties housing tenants receiving rental assistance. § Fees associated with the program kept to a minimum. No additional charge for single family and duplex properties currently covered by the rental registration program. Fees for multi-family properties should be limited to $15 annually per “complex” or “project” (for example the entirety of Doux Chene would be considered a single complex and thus subject to a single annual registration and inspection fee) 215 It is important to note that the City will continue to verify compliance with all other adopted zoning and building (including property maintenance) codes for residential rental properties independent of any inspection program. Further, the City will continue to conduct life-safety code inspections inside rental properties when requested by either the property owner or tenant or as a part of the annual fire department inspection of common areas of multi- family projects. Staff is seeking direction from the Council on determining if it wishes to institute an inspection program, and if so, the scope of such a program. Depending on Council direction, staff will either make no adjustments to current Codes or will pursue the development of text amendments that will be presented and discussed in public hearings at a later date. Budget & Financial Summary: Costs to the City for this program include program management which involves mailing costs, administration costs, software costs, enforcement costs, etc. Annual costs are estimated at approximately $10,000. Adopted Council policy is that the costs of such programs shall be completely covered by related fees or charges. It is projected that the identified fees would generate approximately $8,000 in revenue. Attachments: N/A 216 October 25, 2010 Regular Agenda Item No. 2 Southside Parking Plan To: Glenn Brown, City Manager From: Chuck Gilman, Director of Public Works Agenda Caption: Public Hearing, presentation, possible action, and discussion on an ordinance amending Chapter 10, of the College Station Code of Ordinances to remove parking on various streets in the Southside neighborhoods to improve emergency vehicle access. Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response to Core Services and Infrastructure and Goal II, Neighborhood Integrity Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: At a Traffic Management Team meeting, the Fire Department expressed some concern with the on-street parking in the southside neighborhoods and how it hindered mobility and access to many of the homes in the area. In some cases, the streets are less than 20 feet wide and any on-street parking can be problematic for emergency vehicles. Staff is recommending the following modifications to on-street parking in the southside neighborhoods included in this study: · Streets with less than 27-feet of pavement will not have on-street parking. · Streets with approximately 27-33 feet of pavement will have parking on one side of the street (most streets are about 27 feet wide, which still isn’t wide enough to accommodate on-street parking on both sides of the street and emergency vehicle access) · Streets with more than 33-feet of pavement will have parking on both sides of the street. The city’s Traffic Management Team discussed this item and recommends that parking be as identified in the plan. City staff held three public meetings with residents of the southside neighborhoods to get input on the plan and answer questions. More specifically, staff was seeking input from residents and property owners along those streets that will only have parking on one side of the street. The majority of the residents that attend the meetings supported the plan. Post cards were mailed to the property owners in the southside neighborhoods to notify them of tonight’s public hearing. Budget & Financial Summary: The cost for implementing this plan is approximately $6,400 and will be funded with operation and maintenance funds from the Public Works Traffic Division budget. Attachments: 1. Ordinance 2. Location Map 217 218 219 220 5 0 5 20 4 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100 200 104 111 206 201 201127 607 60 5 401 303 201 121 200 404 401 405 602 603 5 Grove St. Fidelity St. Park Place Park Place P a r k P l a c e Park Place M a r y e m S t . H i g h l a n d S t . M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St. Angus Av e. Kerry St. Guernsey St. W e l s h A v e . A y r s h i r e S t . Thompson St. W. Dex t e r GE ORGE BUSH DR GEORGE BUSH DR W E L L B O R N R D W E L L B O R N R D HOLLEMAN DR HOLLEMAN DR Aberdeen Pl Edward St. H a w t h o r n S t . Pershing Dr. Goode Dr. Village Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Leacrest Dr. G L A D E S T G L A D E S T Pershing Ave. map ABCD NO PARKING 2-HR PARKINGN ORDINANCE NO. ___________ EXHIBIT A PAGE 4 221 5 0 5 20 4 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100 200 104 111 206 5 201 201127 607 60 5 401 303 201 121 200 404 401 405 602 603 Gr o v e St . Fidel ity St. M a r y e m S t . H i g h l a n d S t . Park Place Park Place M o n t c l a i r A v e . F a i r v i e w A v e . O ld Jer s ey St. A n g us Av e . Kerry S t. Guernsey St. W e l s h A v e . W e l s h A v e . A y r s h i r e S t . Th omp son St . W. Dex t e r GE O R G E B U SH D R GEORGE BUSH DR W E L L B O R N R D WELLBORN RD HOL LEMAN DR HOLLEMAN DR Aberdeen Pl Ed ward St. H a w t h o r n S t . P ershin g Dr. Goode Dr. Villag e Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Leacrest Dr. G L A D E S T 5 6 4 32 1 1 Pershing Ave. 1. NO PARKING is 40 ft. from street corner (down & up) 2. NO PARKING is 37 ft. from street corner (left); 40 ft. from street corner (down) 3. NO PARKING is 40 ft. from street corner 4. NO PARKING is 35 ft. from street corner 5. NO PARKING is 74 ft. from property line; 68 ft. around street corner 6. PARKING shall be permitted inside the three paved parking areas on West Dexter map A NO PARKING 2-HR PARKINGN ORDINANCE NO. ___________ EXHIBIT A PAGE 5 222 5 0 5 20 4 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100 200 104 111 206 201 201127 607 60 5 401 303 201 121 200 404 401 405 602 603 5 Grove St. Fidelity St. M a r y e m S t . H i g h l a n d S t . Park Place Park Place Park Place P a r k P l a c e M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St. Angus Ave. Kerry St. Guernsey St. W e l s h A v e . W e l s h A v e . A y r s h i r e S t . Thompson St. W. Dex t e r GEORGE BUSH DR GEORGE BUSH DR WELLBORN RD WELLBORN RD HOLLEMAN DR HOLLEMAN DR Aberdeen Pl Edward St. H a w t h o r n S t . P ershin g Dr. Goode Dr. Villag e Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Leacr est Dr. G L A D E S T G L A D E S T 54 32 1 1 Pershing Ave. map B NO PARKING 2-HR PARKINGN ORDINANCE NO. ___________ EXHIBI A PAGE 6 223 505 204 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100200104 111206201 201127607605401303201121200404401405 602 603 5Grove St .Fidel ity St . P a rk P la ce Park Place M a r y e m S t . H i g h l a n d S t . M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St.A n g us Av e .Kerr y S t.Guernsey St. W e l s h A v e . Ayrshire S t . Th omp son St . W. Dex t e rGEORGE B USH D R GEORGE BUSH DRWELLBORN R D W E L L B O R N R D HOL LEMAN DR HOLLEMAN DR Aberdeen Pl Ed ward St. H a w t h o r n S t . Pershin g Dr. Goode Dr. V illag e Dr. Timm Dr. Lee Ave.An na St.Timber S t . Le acrest Dr. G L A D E S T GLADE S T 54 3211Pershing Ave. 1. NO PARKING is 85 ft. from property line 2. NO PARKING is 127 ft. from property line 3. NO PARKING is 65 ft. from street corner map C 3 2 1 NO PARKING 2-HR PARKINGN ORDINANCE NO. _____________ EXHIBIT A PAGE 7 224 505204 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100200104 111206201 201127607605401303201121200404401405 602603 5Grove St.Fidelity St. Park Place P a r k P l a c e P ark Place M a r y e m S t . H i g h l a n d S t . M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St.Angus Ave.Kerry St.Guernsey St. W e l s h A v e . Ayrshir e S t . Thompson St. W . Dex t e rGEORGE BUSH DR GE ORGE BUSH DRWELLBORN RD WELLBORN RD HOLLEMAN DR HOL LEMAN DR Aberdeen Pl Edward St. H a w t h o r n S t . Pershin g Dr. Goode Dr. V illag e Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Le acrest Dr. G L A D E S T GLAD E S T 54 3211 Pershing Ave. map D NO PARKING 2-HR PARKINGN ORDINANCE NO. ____________ EXHIBIT A PAGE 8 225 5 0 5 20 4 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100 200 104 111 206 201 201127 607 60 5 401 303 201 121 200 404 401 405 602 603 5 Grove St. Fidelity St. Park Place Park Place P a r k P l a c e Park Place M a r y e m S t . H i g h l a n d S t . M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St. Angus Av e. Kerry St. Guernsey St. W e l s h A v e . A y r s h i r e S t . Thompson St. W. Dex t e r GE ORGE BUSH DR GEORGE BUSH DR W E L L B O R N R D W E L L B O R N R D HOLLEMAN DR HOLLEMAN DR Aberdeen Pl Edward St. H a w t h o r n S t . Pershing Dr. Goode Dr. Village Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Leacrest Dr. G L A D E S T G L A D E S T Pershing Ave. map ABCD NO PARKING 2-HR PARKINGN 226 5 0 5 20 4 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100 200 104 111 206 5 201 201127 607 60 5 401 303 201 121 200 404 401 405 602 603 Gr o v e St . Fidel ity St. M a r y e m S t . H i g h l a n d S t . Park Place Park Place M o n t c l a i r A v e . F a i r v i e w A v e . O ld Jer s ey St. A n g us Av e . Kerry S t. Guernsey St. W e l s h A v e . W e l s h A v e . A y r s h i r e S t . Th omp son St . W. Dex t e r GE O R G E B U SH D R GEORGE BUSH DR W E L L B O R N R D WELLBORN RD HOL LEMAN DR HOLLEMAN DR Aberdeen Pl Ed ward St. H a w t h o r n S t . P ershin g Dr. Goode Dr. Villag e Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Leacrest Dr. G L A D E S T 5 6 4 32 1 1 Pershing Ave. 1. NO PARKING is 40 ft. from street corner (down & up) 2. NO PARKING is 37 ft. from street corner (left); 40 ft. from street corner (down) 3. NO PARKING is 40 ft. from street corner 4. NO PARKING is 35 ft. from street corner 5. NO PARKING is 74 ft. from property line; 68 ft. around street corner 6. PARKING shall be permitted inside the three paved parking areas on West Dexter map A NO PARKING 2-HR PARKINGN 227 5 0 5 20 4 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100 200 104 111 206 201 201127 607 60 5 401 303 201 121 200 404 401 405 602 603 5 Grove St. Fidelity St. M a r y e m S t . H i g h l a n d S t . Park Place Park Place Park Place P a r k P l a c e M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St. Angus Ave. Kerry St. Guernsey St. W e l s h A v e . W e l s h A v e . A y r s h i r e S t . Thompson St. W. Dex t e r GEORGE BUSH DR GEORGE BUSH DR WELLBORN RD WELLBORN RD HOLLEMAN DR HOLLEMAN DR Aberdeen Pl Edward St. H a w t h o r n S t . P ershin g Dr. Goode Dr. Villag e Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Leacr est Dr. G L A D E S T G L A D E S T 54 32 1 1 Pershing Ave. map B NO PARKING 2-HR PARKINGN 228 505 204 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100200104 111206201 201127607605401303201121200404401405 602 603 5Grove St .Fidel ity St . P a rk P la ce Park Place M a r y e m S t . H i g h l a n d S t . M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St.A n g us Av e .Kerr y S t.Guernsey St. W e l s h A v e . Ayrshire S t . Th omp son St . W. Dex t e rGEORGE B USH D R GEORGE BUSH DRWELLBORN R D W E L L B O R N R D HOL LEMAN DR HOLLEMAN DR Aberdeen Pl Ed ward St. H a w t h o r n S t . Pershin g Dr. Goode Dr. V illag e Dr. Timm Dr. Lee Ave.An na St.Timber S t . Le acrest Dr. G L A D E S T GLADE S T 54 3211Pershing Ave. 1. NO PARKING is 85 ft. from property line 2. NO PARKING is 127 ft. from property line 3. NO PARKING is 65 ft. from street corner map C 3 2 1 NO PARKING 2-HR PARKINGN 229 505204 800 800 9 2 4 1 4 0 2 1 4 0 2 1 3 1 0 100200104 111206201 201127607605401303201121200404401405 602603 5Grove St.Fidelity St. Park Place P a r k P l a c e P ark Place M a r y e m S t . H i g h l a n d S t . M o n t c l a i r A v e . F a i r v i e w A v e . Old Jersey St.Angus Ave.Kerry St.Guernsey St. W e l s h A v e . Ayrshir e S t . Thompson St. W . Dex t e rGEORGE BUSH DR GE ORGE BUSH DRWELLBORN RD WELLBORN RD HOLLEMAN DR HOL LEMAN DR Aberdeen Pl Edward St. H a w t h o r n S t . Pershin g Dr. Goode Dr. V illag e Dr. Timm Dr. L e e A v e . Anna St. T i m b e r S t . Le acrest Dr. G L A D E S T GLAD E S T 54 3211 Pershing Ave. map D NO PARKING 2-HR PARKINGN 230 October 25, 2010 Regular Agenda Item No. 3 Water/Wastewater City-wide Impact Fee Study To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion regarding awarding a contract to HDR Engineers for $55,600 to study City-wide impact fees, to give City Council the option of implementing impact fees, if they so desire. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends approval of the contract award. Summary: City-wide impact fees are feasible for the Water and Wastewater systems, to implement the Council policy that “those who benefit from services should pay.” If implemented, these Impact Fees would be one-time fees, paid at the time of the building permit, to help pay for the existing excess capacity or the future increased capacity of the utility systems that is necessitated by the development. On June 24, 2010 City Council directed staff to budget for a study that would follow the process dictated by State Law, that, when complete, will enable the City Council to implement these Impact Fees, if they so desire. If City Council approves the award of this contract, then the consultant will determine the maximum impact fees that could be assessed by City Council, according to State Law. Council will then have the option of whether to adopt the impact fees at all, and if they are adopted, at what percent of the maximum allowable. The study will take approximately six months to complete. The consultant must collect the cost data for existing excess system capacities, and add to that the cost of future capital projects for system capacity expansion over the next ten years. Using general guidance dictated by State Law, these capital costs will determine the maximum potential impact fees, both for water and wastewater. Please note that the City already has in place impact fees for certain water and wastewater lines, and fees are charged only to developers who connect to these specific lines. The limitation of these fees is that they do not provide funding for overall system capacity expansion, such as new water wells or additional wastewater plant treatment capacity. If implemented, the City-wide impact fees would incorporate these impact fee lines, since they would apply to any new building permit issued City-wide, and the revenue would be used to increase capacities of lines and plants across the City. Since these City-wide Impact Fees would provide a revenue stream to help fund capital improvements that enable development, Staff recommends approval. Budget & Financial Summary: Funds are budgeted and available in the FY-11 Water and Wastewater operating budgets. Attachment: Contract (available in City Secretary’s office) 231 October 25, 2010 Regular Agenda Item No. 4 Appointment of Citizens to Various Boards and Committees To: Glenn Brown, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding selection of applicants to various Citizen Boards and Committees. CITIZEN MEMBERSHIP Cemetery Committee Construction Board of Adjustments and Appeals Design Review Board Historic Preservation Committee Medical Corridor Citizen Advisory Committee Medical Corridor Stakeholders Advisory Committee BVSWMA, Inc. Board of Directors Zoning Board of Adjustment Attachments: Notebook of Citizen Committee applications provided prior to meeting. 232