HomeMy WebLinkAbout09/23/2010 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 4
Item 2a - September 9 and 13 Minutes
9-9 workshop 9
9-9 regular 17
9-13 joint 24
9-13 special 27
Item 2b - Multifamily/Commercial Recycling Franchise
Cover sheet 30
Item 2c - Recycling Collection Franchise
Coversheet 31
Item 2d - Emulsified Asphalt Price Agreement
cover 32
Renewal Letter 33
Item 2e - Right-of-way Maintenance Ordinance
cover 35
Ordinance 36
Item 2f - BVSWMA, Inc Budget Adoption
Coversheet 38
Item 2g - City of Bryan Retail Electric Franchise
Bryan Retail Electric Franchise Coversheet 39
ordinance granting franchise to COB 40
Franchise Core Area Location Map 52
Item 2h - Agreement for Common Use of Distribution Poles and
Transmission Structures
Common Use Agreement Coversheet 53
agreement for common use of distribution poles 54
Item 2i - Annual Purchase Order for Liquid Chlorine
Coversheet 66
Renewal agreement 67
Item 2j - Municipal Irrigation Water Use Report
Coversheet 69
Water Use Report Aug 2010 70
Item 2k - Change Order #3 Wastewater Master Plan
Coversheet 74
Change Order 3 75
Item 2L - College Station Business Advisory Committee
Cover Sheet - College Station Business Advisory
Committee 79
Attachment 1 - Enabling Resolution 80
Item 2m - CSU Replacement Distribution Circuit Breakers
CSU Bid 10 79 Coversheet 81
Bid Tab 82
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Item 2n - Police Department E-Citation Replacement Equipment
Purchase
Coversheet Revised 83
APS Quote 84
Item 2o - Renewal Agreement for a Landscape Maintenance
Service Contract with Landscape, USA
Coversheet Landscape USA Renewal 2011 85
Renewal Acceptance Landscape USA 87
Item 2p - Renewal Agreement for a Landscape Maintenance
Service Contract with Rainbow Gardens Nursery
Coversheet Rainbow Gardens-Renewal 2011 90
Renewal Acceptance - Rainbow Gardens 92
Item 2q - CSU Joint Transmission Protective Relay Study
Coversheet 95
Item 2r - Wolf Pen Creek Water Feature and Festival Area
Project (WP-0901) Alternate Construction Delivery Method
Cover Sheet 96
Resolution 97
Location Map 98
Item 2s - Annual Exemptions
Coversheet 99
Item 2t - Annual Steel, Concrete and Fiberglass Distribution
Poles
Coversheet 101
Bid Tab Sheet 102
Item 2u - Wood Pole Treatment & Inspection Contract
Assignment Consent
0 - Cover Sheet Pole Treatment & Inspection Contract
Assignment t_2 w legal revisions 104
assignment signed by carla 105
Item 2v - Lodge Street No Parking Zone
Cover Sheet - Lodge Street No Parking Zone 112
Attachment 1 - Lodge Street No Parking Zone
Ordinance 113
Attachment 2 - Map of Lodge Street No Parking Zone 115
Item 2w - Smoking Ordinance Amendment
Cover sheet 116
Ordinance 117
Item 2x - Property Casualty Insurance Policies for Fiscal Year
2011
Cover sheet 121
Rec 122
EL and WC 126
Item 2y - Notice of Non-Renewal with Standard Insurance
Company for Long Term Disability
Cover sheet 132
Resolution - LTD Non-Renewal 133
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Item 2z - Notice of Contract Termination with CVS Caremark for
Prescription Drug Benefits
Cover sheet 134
Resolution - Caremark Contract Termination 135
No. 1 - Single-Family Overlay Rezoning for College Hills-
Woodlands
Coversheet 136
Map 138
Ordinance 139
No. 2 - 406 Boyett Street and 407 Second Street – Right-of-Way
Abandonment
Coversheet 142
Vicinity Map 143
Location Map 144
Ordinance 145
Ordinance Exhibit 150
No. 3 - Water Utility Rate Increases
Coversheet 153
Ordinance 154
No. 4 - Electric Rate Ordinance
Coversheet 158
ordinance signed by legal 159
No. 5 - 2010 Atmos Rate Review Mechanism Increase
Cover sheet 170
Attachments 171
No. 6 - Fire Station No. 6 Construction Manager at Risk
Contract
Cover Sheet 179
Map 180
No. 7 - Appointments to Brazos Animal Shelter Board of
Directors
Cover sheet 181
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown
Agenda
College Station City Council
Regular Meeting
Thursday, September 23, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
· Presentation and update on Police Officer Tracy Sheets’ recovery process
· Recognition of Mark Smith for his 30 years of service to the City of College Station
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for City Council meetings on September 9, 2010
and September 13, 2010.
b. Presentation, possible action and discussion on the second reading of a franchise agreement with
Professional Trash Valet, LLC dba Brazos Valley Trash Valet & Recycling for the collection of recyclable
commodities from multifamily apartments and commercial businesses.
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Thursday, September 23, 2010
c. Presentation, possible action, and discussion on the third reading of a five (5) year franchise agreement
with Texas Commercial Waste for the collection, processing, and marketing of recyclable materials for an
annual cost of approximately $576,420.
d. Presentation, discussion and possible action regarding renewal of an annual price agreement with Ergon
Asphalt & Emulsions to provide emulsified asphalt products for the maintenance of streets in an amount not
to exceed $60,000.
e. Presentation, possible action and discussion of an ordinance amending Chapter 3, “Building Regulations”,
Section 2, “Right-Of-Way Maintenance”, of the Code of Ordinances.
f. Presentation, possible action, and discussion on the FY 2010-2011 BVSWMA, Inc Proposed Budget.
g. Presentation, possible action, and discussion on the first reading of a ten (10) year franchise agreement
with the City of Bryan for retail sale of electricity within the City of College Station and certificated to Bryan
by the Public Utility Commission of Texas.
h. : Presentation, possible action, and discussion of an Agreement for Common Use of Distribution Poles and
Transmission Structures.
i. Presentation, possible action, and discussion regarding the first renewal of a contract with DXI Industries
Inc. for the purchase of bulk liquid chlorine, not to exceed $77,220 per year.
j. Presentation, possible action, and discussion regarding the monthly report on irrigation water use at City of
College Station facilities and properties.
k. Presentation, possible action, and discussion regarding approval of Change Order #3, in the amount of
$25,056.68 to contract 09-306 with HDR Engineers, Inc., for additional professional services needed to
develop our Wastewater Master Plan and the transfer of $25,056.68 from wastewater contingency to this
project.
l. Presentation, possible action, and discussion regarding the formation of the College Station Business
Advisory Committee.
m. Presentation, possible action, discussion, and approval on awarding Bid No. 10-79 for the purchase of
five distribution circuit breakers for the Electric Utility to WESCO Distribution, Inc. in the amount of
$101,490.00.
n. Presentation, possible action, and discussion regarding approval to purchase Police Department’s
Electronic Citation Replacement Equipment, hand held units from Advanced Public Safety (APS) for an
amount not to exceed $66,459.35.
o. Presentation, possible action, and discussion regarding a Renewal Agreement for a Landscape
Maintenance Service Contract for thirty (30) sites comprised of parks, streets, open space, and greenways
with Landscapes, USA. This renewal will be on a month-to-month basis, with monthly payments based
upon the Fiscal Year 2011 annual amount of $250,998.63. Monthly payments are not to exceed $20,916.55.
p. Presentation, possible action, and discussion regarding a Renewal Agreement for a Landscape
Maintenance Service Contract for seventeen (17) sites comprised of various municipal facilities with
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Thursday, September 23, 2010
Rainbow Gardens Nursery. This renewal will be on a month-to-month basis, with monthly payments based
upon the annual Fiscal Year 2011 amount of $113,904. Monthly payments are not to exceed $9,492.00.
q. Presentation, possible action and discussion regarding approval of Contract 10-272 to Black & Veatch
Corp. to perform engineering analysis and a coordination study on the CSU Electric transmission system in
conjunction with Brazos Electric Cooperative and BTU for an amount not to exceed $71,500.
r. Presentation, possible action, and discussion approving a resolution authorizing the use of competitive
sealed proposals (CSP) as the delivery method for the Wolf Pen Creek Water Feature and Festival Area
project.
s. Presentation, possible action and discussion to authorize expenditure of funds for FY'11, items exempt
from competitive bidding as described more fully in Texas Local Government Code, Chapter 252.022; and
other expenditures for interlocal contracts or fees mandated by state law that are greater than $50,000.
t. Presentation, possible action, and discussion regarding the award of Bid #10-89 for steel distribution poles
(Group A & B) to TransAmerican Power for $176,005.00, fiberglass composite poles (Group C) to HD
Supply for $89,540.00, and concrete pole (Table A-1 & A-2) to Texas Electric Coop for $260,530.00. Total
expenditure is $526,075.00. Group D item will not be awarded.
u. Presentation, discussion, and possible action regarding the consent for Assignment and Assumption of
Contract 10-149 to Osmose Utilities Services, Inc. for Wood Pole Treatment and Inspection services.
v. Presentation, possible action and discussion of an ordinance amending Chapter 10 “Traffic Code”, to add
Section J. “Lodge Street Parking” for the implementation of a No Parking Zone during times in which the
street becomes two-way for vehicular traffic.
w. Presentation, possible action, and discussion regarding a proposed amendment to the City’s smoking
ordinance defining smoking-related medical or scientific research and adding it as an exception.
x. Presentation, possible action, and discussion regarding City of College Station Property/Casualty, Excess
Liability and Workers Compensation Insurance Policies for Fiscal Year 2011. FY11 premiums have
decreased 22% from FY10 premiums. With the addition of Auto Property Damage coverage, the net
decrease in premiums is 14% over FY10 premiums. Council action is required to reject responses received
from RFP 10-85, as replaced by RFP 10-94.
y. Presentation, possible action and discussion to approve a resolution not to exercise Contract Number 09-
092 renewal option #3 with Standard Insurance Company for long term disability benefits.
z. Presentation, possible action and discussion approving a resolution to terminate the CVS Caremark
Prescription Drug Benefits contract, #08-213, effective January 1, 2011, without cause and without penalty,
according to the terms of the contract.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
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Thursday, September 23, 2010
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12,
“Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of
College Station, Texas, specifically zoning 115.14 acres along Munson Avenue, Marsteller Avenue,
Woodland Parkway, Ashburn Avenue, Rose Circle, and Holt Street between Lincoln Avenue and
Gilchrist Avenue with Neighborhood Prevailing Overlay.
2. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 152 square foot portion of right-of-way located at 406 Boyett Street and a 207 square foot
portion of right-of-way located at 407 Second Street.
3. Presentation, possible action, and discussion regarding an ordinance amending Chapter 11, "Utilities"
Section 2, "Water and Sewer Services," of the Code of Ordinances of the City of College Station, Texas
having the effect of raising rates for water service and wastewater service.
4. Presentation, possible action, and discussion regarding an ordinance amending Chapter 11, “Utilities”
Section 4, “Electric Service” of the Code of Ordinances of the City of College Station, Texas having the
effect of raising revenues for electric services approximately six percent (6%).
5. Presentation, possible action, and discussion regarding an ordinance approving an increase in rates for
Atmos Energy pursuant to the Rate Review Mechanism tariff approved in 2008.
6. Presentation, possible action, and discussion on a Construction Manager at Risk (CMAR) contract with
Bartlett Cocke, L.P. for the Fire Station No. 6 project for a not to exceed amount of $6,000,000.00.
7. Presentation, possible action, and discussion regarding the City’s appointments to the Brazos Animal
Shelter’s Board of Directors.
8. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
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City Council Regular Meeting Page 5
Thursday, September 23, 2010
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, September 23, 2010 at 3:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 20th day of September, 2010 at 2:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on September 20, 2010 at 2:00 p.m. and remained so posted continuously for at least
72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
SEPTEMBER 9, 2010
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, arrived after roll call
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Dave Ruesink
City Staff:
David Neeley, Assistant City Manager
Harvey Cargill, City Attorney
Sherry Mashburn, City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Pro Tem John Crompton at 3:00 p.m. on Thursday, September 9, 2010 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
Item 2j was pulled from the Consent Agenda.
2j. David Schmitz, Assistant Director of Parks and Recreation, explained the appraised marker
value is $249,000 as of this past February. The purchase price is $265,000 at $23.60 per square
foot. This amount is on target with what has been spent on parkland in the Northgate area.
There is no master plan yet, and they will be looking at the neighborhood it is located in, and it
will be tailored towards Northgate. The funding for this project is from the 2008 General
Obligation Bond Authorization and is in the Parks Capital Project Fund budget. It is intended
that as parkland dedication funds are received in this area, then those funds will be used to
reimburse this fund and allow for additional future neighborhood park acquisitions.
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Jeff Kersten, Chief Financial Officer, explained that these funds can be expended on new
improvements, not maintenance and operations.
Council consensus was to place this on the next agenda as a regular item.
2. Presentation, possible action, and discussion on the FY 2010-2011 Proposed Budget.
Jeff Kersten, Chief Financial Officer, presented to the Council the following proposed changes to
the FY 2010-2011 Budget:
General Fund – net decrease of $46,179
Animal shelter +$27,085
Concessions subsidy -$57,334
Teen programs (net) -$40,000
Funding TX21 & GCHC -$10,000
Street rehabilitation +$50,000
Library -$14,276
Fire dept position -$41,768
City secretary position +$40,114
Equipment Replacement Fund – increase of $44,416 for a police vehicle.
Economic Development Fund - decrease of $50,000 for payment to RVP.
Recreation Fund – net change $0.
Youth Recreation and Seniors will be moved from the General Fund, and the concessions
subsidy will be removed.
Hotel Tax Fund – net increase of $137,000
Revolving tournament fund +$200,000
Veterans’ Memorial contribution - $ 10,000
Bush library -$ 25,000
Convention and Visitors Bureau -$ 28,000
Arts Council Affiliate funding +$ 19,000
Arts Council O&M -$ 19,000
He reminded the Council that the Budget will be considered for adoption on Monday, September
13, 2010.
3. Presentation, possible action and discussion regarding an update on the Bryan-College
Station Mobility Initiative.
Terri Childress, Assistant Director of the Texas Transportation Institute, provided a status
update. They are focusing on improving the efficiency and effectiveness of the road
transportation system in the community. They want to improve mobility and safety. 2006 goals
included: 1) establish BCS traffic management center; 2) improve management and coordination
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of special event and incident traffic; 3) coordinate traffic signal operations; 4) enhance local
emergency service responses; 5) improve data needed for effective regional transportation
planning; and 6) enable sustainable smart growth in Brazos Valley. Benefits include: 1) active
transportation management critical part of an overall transportation strategy; 2) provides
transportation professionals and policy makers with additional tools for decision making; 3)
improved coordination of traffic signal timing and progression; 4) improved event management
across the community; 5) improved incident management; 6) real time traffic data; 7) a
centralized repository of traffic data to support transportation efforts; 8) supports green strategy;
and 9) increase driver and public information on traffic operation system.
The benefits of achieved goals were the deployment of state of the art technology, community-
wide coordination of traffic operations, enhanced traveler information to the public with
Bluetooth technology; and enhanced agency planning tools.
In the next 30-45 days: the online traffic conditions map (traffic movement, road closures,
construction zones) will be made available to the public; they will operationalize the traffic
management center (actually staffed during peak periods); visual monitoring of system with
cameras strategically located throughout community; rapid response to incidents on the system;
and coordination of signal timing.
Future actions and steps include: formalize agreements for data sharing and funding; build out
of system (includes adding cameras, adding data capture capabilities, upgrade Translink systems,
and enhance the online map display).
There is $1 million federally designated funding, and stakeholder participation of up to 400,000
per year is also needed. The partners will drive the future of this system.
4. Presentation, possible action, and discussion regarding the Unified Development
Ordinance and the regulation of emerging commercial and industrial businesses including
food trucks and micro-industrial uses (micro-breweries, micro-coffee roasting, etc.).
Bob Cowell, Director of Planning and Development Services, reported they are seeing newer
forms of land uses being requested. He requested direction regarding two policy questions:
should regulation for these uses be more permissive, and if so, what types of parameters should
be established?
Under current regulation, food trucks, kiosks, push carts, etc. are currently permitted as
temporary vendors; they are limited to 21 days in a year, sales tax permits are required, and
county health approvals are required. Micro-industrial uses, like a micro-brewery (small scale
brewery) are classed as industrial uses and require industrial zoning.
The benefits and impacts related to food trucks, etc. include emerging economic opportunities,
provides diversity in the local economy, incubates new businesses/business expansion, competes
with “brick and mortar” establishments, loss of property tax opportunities, could contribute to
litter issues, proliferation of uses could led to aesthetic and integrity issues, and enforcement is
difficult.
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The benefits and impacts related to micro-industrial uses include the same ones as mentioned
before, but also include: may be incompatible with adjacent land uses and could result in defacto
industrial parks.
Possible parameters related to food trucks include: expand the total number of days permitted;
require the use to be accessory to an established brick and mortar business located in College
Station; require a litter control plan; hold the property owner responsible for code compliance;
and limit the intensity and size of operation.
Possible parameters related to micro-industrial uses include: limit the intensity, size and impact
of use; and limit the approved locations (by zoning, by area, by type).
Council consensus was to be more permissive and directed staff to proceed within the parameters
discussed, focusing in the stakeholder discussions on whether the use is an accessory to an
existing business.
5. Presentation, possible action, and discussion on the FY 2010-2011 BVSWMA, Inc.
Proposed Budget.
Jeff Kersten, Chief Financial Officer, presented the FY 2010-2011 BVSWMA budget. The
board will consider this budget for adoption on September 15. Both cities have the opportunity
to review the budget. If the city does not take action in within thirty days, then the budget is
automatically approved. The College Station budget includes salaries and benefits for the
College Station landfill employees in the amount of $1,457,339 to be reimbursed by BVSWMA.
The proposed budget has three components, Operations and Maintenance; Capital
Improvements; and non-departmental.
Projected revenues of $7,477,200 include landfill charges, the compost facility, interest, and
other. There is a conservative estimate for a future rate increase at a possible 2.5% in FY12.
Estimated expenditures and transfers of $4,641,347 include landfill operations, BVSWMA
administration, new administration costs, compost facility, equipment replacement, service level
adjustments, and a pay plan contingency.
The Capital Projects budget is $3,398,765. The biggest component is the Rock Prairie Final
Cover Project, along with $50,000 for the design work for the Twin Oaks Cell Construction and
$348,765 for the Twin Oaks Entrance Permit requirements and litter fencing.
Non-departmental expenditures in the amount of $1,359,896 are for the debt service transfer for
College Station and Bryan, as well as for the general and administration transfer costs, compost
facility equipment payback to Bryan, Grimes County host fees and contingency.
The City Council will consider this budget for adoption on September 23.
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6. Presentation, possible action, and discussion regarding the Asset Transfer Agreement
between BVSWMA, Inc., the City of College Station and the City of Bryan.
Mark Smith, Director of Public Services, presented the BVSWMA Asset Transfer Agreement.
He reported the Board met on September 1 and discussed language for a successive 20-year lease
that automatically renews.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Lyles, the City Council voted four (4) for and none (0) opposed, with Councilmember Maloney
abstaining, to approve the proposed language as presented. The motion carried.
7. Council Calendar
· September 10 Special BVSWMA Board Meeting at Public Works - Room 203
Municipal Court Bldg - 300 Krenek Tap, 11:30 a.m.
· September 13 BVSWMA Luncheon/Tour, 12:00 p.m.
· September 13 Joint BVSWMA Inc. Board, COB and COCS Council in Council
Chambers, 4:30 p.m.
· September 13 Special Meeting - Adoption of Budget in Council in Council
Chambers, 6:00p.m.
· September 15 BVSWMA Inc. Board Meeting at COB Municipal Building - Room
305, 11:00 p.m.
· September 15 2010 Exploring History Lunch Lecture Series at CS Conference
Center, 11:30 p.m.
· September 16 Business After Hours - Sterling Automotive in Council Calendar, 5:30
p.m.
· September 16 Planning & Zoning Meeting in Council Chambers, 6:00 p.m.
· September 17 TTI - Environmental & Emissions Research Facility Grand Opening
at TAMU Riverside Campus, 11:00 a.m.
· September 20 IGC Meeting at BVCOG, 12:00 p.m.
· September 21 Council Transportation Committee Meeting in Council Chambers,
4:30 p.m.
· September 21 Celebrating the Arts 2010 at Miramont Country Club, 5:30 p.m.
· September 22 Joint BVSWMA Meeting with City of Bryan, City of College Station,
County, 10:30 a.m.
· September 23 Council Workshop/Regular Meeting in Council Chambers, 3:00 &
7:00 p.m.
· November 11 Dedication of the Korean War Memorial on the Lynn Stuart Pathway,
Veterans Park, 4:00 p.m.
· November 11 Reading of the Names at the Veterans Memorial, Adams Plaza,
Veterans Park, 6:00 p.m.
· November 11 Veterans Memorial Day Ceremony at the American Pavilion,
Veterans Park, 7:00 p.m.
Staff briefly noted the upcoming meetings.
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8. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Maloney reminded everyone about the Kolache Festival in Caldwell this
Saturday and urged attendance to support that community. He requested more information on an
article regarding a meeting with the County and City of Bryan regarding drawing new lines for
Commissioners Court. He also noted that TXDOT is looking at an overpass at FM2818 and
Villa Maria. An overpass is not needed there as badly as it is at Wellborn and George Bush. He
asked staff to get that on the table.
9. Discussion, review and possible action regarding the following meetings: Arts Council of
the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council
of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS. Cemetery Committee, Code Review Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s
Council on Physical Fitness, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Signature Event Task Force, Sister City Association, TAMU
Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek
Oversight Committee, Zoning Board of Adjustments, (Notice of Agendas posted on City
Hall bulletin board).
Councilmember Ruesink reported that the Sister Cities met, and they will be participating at the
Business After Hours on September 15 as part of World Fest. Also, there will be a historic home
Christmas tour on the south side of College Station. He also reported the CVB met and decided
to hold a special meeting to see where they want to go with the convention center.
Councilmember Lyles reported there will be a Health Board meeting on September 22. She also
asked everyone to mark their calendar on September 21 for the arts fundraiser.
10. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.074-Personnel, and §551.087-Deliberation Regarding Economic Development Negotiation,
the College Station City Council convened into Executive Session at 5:31 p.m. on Thursday,
September 9, 2010 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation
regarding:
· City of Bryan’s application with TCEQ for water and sewer permits in
Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of
College Station and certify City of Bryan.
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· City of Bryan suit filed against College Station, legal issues and advise on Brazos Valley
Solid Waste Management Agency contract, on proposed methane gas contract.
· Water CCN/2002 Annexation/Wellborn Water Supply Corporation.
· Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn
McIlhaney, and Ben White.
· Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et
al
· Clancey v. College Station, Glenn Brown, and Kathy Merrill.
B. Consultation with Attorney to seek legal advice regarding:
· Discussion of Legal Issues; to wit: Wellborn Incorporation Request.
· Contemplated litigation; to wit: Legal remedies available to abate weeds, rubbish, brush
and other unsanitary matter from a lot in the College Hills residential area.
· Legal issues of purchase and lease back to Arts Council.
· Legal issues related to the Café Eccell lease.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
· City Manager.
· Council Self-Evaluation.
D. Deliberation on offer of possible incentives to entities considering locating, staying, or
expanding in the College Station community; to wit:
· Pharmaceutical Prospect for Bio-Corridor.
The Executive Session adjourned at 6:55 p.m. on Thursday, September 9, 2010.
Action on Executive Session or any workshop item not completed or discussed in the workshop
meeting may be discussed in the following Regular Meeting, if necessary.
11. Adjournment
MOTION: There being no objection, Mayor Berry adjourned the workshop of the College
Station City Council at 6:55 p.m. on Thursday, September 9, 2010. The motion carried
unanimously.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
15
WKSHP090910 Minutes Page 8
16
RM090910 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
SEPTEMBER 9, 2010
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Dave Ruesink
City Staff:
David Neeley, Assistant City Manager
Harvey Cargill, City Attorney
Sherry Mashburn, City Clerk
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:05 p.m. on Thursday, September 9, 2010 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
· Citizen Comments
Jacob Wilke, 1014 Bright Circle, a senior at TAMU, asked the Council to consider creating a
non-voting position for an A&M student. There needs to be more connection between the
university and the city that houses it. The position should be filled by a current student whose
only constituency is the student body as a whole. We should unify to meet issues together; a
new and fresh perspective does not hurt anybody.
Christian Ede, 1304 Todd Trail, stated that he has lived in the community for over 30 years and
wants to propose that College Station and Bryan get together for creation of a BCS airport. He
also suggested more bicycle lanes and sidewalks.
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RM090910 Minutes Page 2
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for July 7, 2010, July 13, 2010,
August 11, 2010, and August 26, 2010 Workshop and Regular Meetings.
2b. Presentation, possible action, and discussion on a letter agreement for year 2 of the
Professional Auditing Services engagement with Ingram, Wallis & Co., P.C. for the fiscal
year ending September 30, 2010 with expenditures totaling $82,000 from the City of
College Station and $16,500 from BVSWMA.
2c. Presentation, possible action, and discussion on the purchase of a John Deere Tractor
Mower from Coufal-Prater Equipment to be used by the Brazos Valley Solid Waste
Management Agency in the amount of$59,634.40.
2d. Presentation, possible action, and discussion on an amendment to the contract with the
Texas Department of State Health Services for the Mayor’s Council on Physical Fitness
Grant Contract.
2e. Presentation, possible action, and discussion regarding the authorization for the Mayor
to execute the renewal of two utility easements located on the Texas A&M University
System Property.
2f. Presentation, possible action, and discussion regarding renewal of contract #08-084 with
Envirosolve and the City of College Station and City of Bryan to provide Household
Hazardous Waste collection services in an amount not to exceed $229,510.00.
2g. Presentation, possible action, and discussion to amend Chapter 14, Section 3 of the
Code of Ordinances of the City of College Station and to adopt a resolution increasing
Emergency Medical Services (EMS) fees as set forth in Chapter 14, Sections 1 and 3 of the
Code of Ordinances of the City of College Station.
2h. Presentation, possible action and discussion of an ordinance amending Chapter 10
“Traffic Code”, to add Section I. “Thirty Minute Parking” for the implementation of
Loading Zones on a 50 foot section of Cherry Street and Cross Street to allow vehicles to be
parked for up to 30 minutes while the vehicle is loaded or unloaded.
2i. Presentation, possible action, and discussion on the second reading of a five (5) year
franchise agreement with Texas Commercial Waste for the collection, processing, and
marketing of recyclable materials for an annual cost of approximately $576,420.
2j. Presentation, possible action, and discussion regarding approval of a real estate contract
in the amount of $265,000 between the City of College Station (Buyer) and Debra Lynn
Boyett (Seller) for the purchase of Lot One (1), Block Eighteen (18), W. C. Boyett Estate
Partition, also known as 502 Boyett Street.
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RM090910 Minutes Page 3
2k. Presentation, possible action, and discussion of an ordinance amending Chapter 3,
“Building Regulations”, Section 2, “Right-Of-Way Maintenance”, of the Code of
Ordinances.
Item 2j was pulled from the Consent Agenda to be considered at a later meeting.
MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember
Lyles, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda,
less item 2j. The motion carried unanimously.
REGULAR AGENDA
1. Presentation, possible action, and discussion on the first reading of a franchise
agreement with Professional Trash Valet, LLC dba Brazos Valley Trash Valet & Recycling
for the collection of recyclable commodities from multifamily apartments and commercial
businesses.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Ruesink, the City Council voted six (6) for and none (0) opposed, to approve the ordinance on first
reading. The motion carried unanimously.
2. Public hearing, presentation, possible action, and discussion on an ordinance amending
Chapter 3, “Building Regulations”, Section 6.E., “Amendments to the 2009 International
Plumbing Code”, of the Code of Ordinances of the City of College Station, Texas,
regarding a solids interceptor for food service facilities.
At approximately 7:20 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:21 p.m.
MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to adopt an
ordinance amending Chapter 3, “Building Regulations”, Section 6.E., “Amendments to the 2009
International Plumbing Code”, of the Code of Ordinances of the City of College Station, Texas,
regarding a solids interceptor for food service facilities. The motion carried unanimously.
3. Public hearing, presentation, possible action, and discussion on an ordinance
amendment to Chapter 12 “Unified Development Ordinance,” Article 3 “Development
Review Procedures,” Article 6 “Use Regulations,” Article 7 “General Development
Standards,” and Article 11 “Definitions,” of the College Station Code of Ordinances,
specifically related to school facilities.
At approximately 7:23 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:23 p.m.
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RM090910 Minutes Page 4
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Lyles, the City Council voted six (6) for and none (0) opposed, to Chapter 12 “Unified
Development Ordinance,” Article 3 “Development Review Procedures,” Article 6 “Use
Regulations,” Article 7 “General Development Standards,” and Article 11 “Definitions,” of the
College Station Code of Ordinances, specifically related to school facilities. The motion carried
unanimously.
4. Public hearing, presentation, possible action, and discussion on an ordinance
amendment to Chapter 12 “Unified Development Ordinance,” Section 6.4 “Home
Occupations” and Section 11.2 “Defined Terms” of the College Station Code of
Ordinances, specifically related to taxicab services.
At approximately 7:37 p.m. Mayor Berry opened the Public Hearing.
James Hannah, 1306 Todd Trail, applauds this ordinance. He sees this as a neighborhood
integrity issue. If this continues, he fears he will live in a strip mall with yards rather than a
residential neighborhood. Property values will suffer with vehicles with taxi cab signs on them
parked on the street.
Christian Ede, 1304 Todd Trail, reported that he has owned and operated a cab for twenty years.
This is about freedom and property rights. He stated his opposition to the proposed ordinance
because the language is overly broad and vague. The parking proposal should be restricted to the
street adjacent to the owner’s property.
Mayor Gary Halter, 1204 Ashburn, asked why the Council is so concerned about the number
cabs parked at residences, but not about the number of vehicles parked at single-family rental
property. That is a bigger problem than one or two individuals that have taxi businesses
operating out of their homes.
Jason Adams, 821 Dominik, owner of Maroon Cabs, stated that we have to consider the drivers
that will come to these homes to pick up their cabs. When he began his business and parked his
cabs at his residence, he was asked to move them. He moved into an office in Northgate and
took on $100,000 in the vehicles he purchased, GPS tracking, and moving into an office. He did
that in 3 years because he is a proactive company. Mr. Ede had to know this was going to come.
This is a responsible act because it is eliminating traffic and danger. He supports this motion.
There being no further comments, the Public Hearing was closed at 7:59 p.m.
A motion by Jess Fields to allow up to three vehicles off street and none on the street died for
lack of a second.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Crompton, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields
voting against, to adopt an ordinance amending Chapter 12 “Unified Development Ordinance,”
Section 6.4 “Home Occupations” and Section 11.2 “Defined Terms” of the College Station Code
of Ordinances, specifically related to taxicab services. The motion carried.
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RM090910 Minutes Page 5
5. Public hearing, presentation, possible action, and discussion regarding an Ordinance
amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning
Map,” of the Code of Ordinances of the City of College Station, Texas, specifically rezoning
5.10 acres from M-1 Light Industrial to R-4 Multi-Family for 100 Luther Street West,
generally located southeast of the intersection of Luther Street West and Marion Pugh
Drive.
At approximately 8:12 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:13 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Fields, the City Council voted six (6) for and none (0) opposed, to adopt an ordinance amending
Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code
of Ordinances of the City of College Station, Texas, specifically rezoning 5.10 acres from M-1
Light Industrial to R-4 Multi-Family for 100 Luther Street West, generally located southeast of
the intersection of Luther Street West and Marion Pugh Drive. The motion carried unanimously.
6. Public hearing, presentation, possible action, and discussion regarding “Leash Free”
Dog Activities at Lick Creek Park as requested by the City Council on June 24, 2010.
At approximately 8:20 p.m. Mayor Berry opened the Public Hearing.
Adam Bippus, 1331 Harvey Mitchell #706, did not come forward to speak.
Mike Cronan, 8606 Walnut Bend, stated his support to keep Lick Creek Park as an off-lease
park. Lick Creek is unique and serves a lot of different users. It is unique and isolated, and he
walks there with his yellow lab and has never seen incidents with dogs.
Alex Finch, 422 E. Hunting Tower, Montgomery, said he is unfamiliar with these types of dog
parks and asked if dangerous dogs are allowed to enter this park.
Jacob Wilke, 1014 Bright Circle, did not come forward to speak.
Mayor Gary Halter, 1204 Ashburn, stated that the park was conceived while he was mayor. He
reported that the City bought this land at a low cost and so there was little investment. They
envisioned a natural park kept in a natural state. The community needed a place to allow dogs to
run loose. He has never seen an incident between dogs and people there. He noted that people
need to cultivate dogs to deal with humans and other dogs. Lick Creek Park provides that.
People who have dogs that aren’t well trained should not have their dogs out there. It is working
pretty well at this time. He noted that fenced dog parks are filthy places.
Wendy Martin, 4406 Woodland Drive, stated having the park there encourages the community to
be more active. Fenced dog parks do not create a habit of activity, and people do not interact
with their dogs. Lick Creek Park encourages responsible ownership. Most people that attend
are responsible, and those that aren’t are policed by the others. There have only been two
incidents in five years.
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RM090910 Minutes Page 6
Andrew Middleton, 4050 Pendleton, Bryan, thanked the Council for setting up Lick Creek Park.
He has been a runner for years and has enjoyed the use of park; however, for the purposes for
which it was set up (jogging, cycling, and horseback riding), unleased dogs are a conflict. Lease-
free activities are only warranted if the owner maintains voice control. What protects a person
on the other end? A dog owner can attest they have control, but oftentimes they really don’t.
He’s been jumped on, bitten, and pushed off the trail. There may have been more incidents than
those reported.
Abigail Bowers, 1407 Airline, said she was looking for a workout, got a dog and took it to Lick
Creek Park. She was depressed, has now overcome that and has a support group there. She said
she has been almost run over by cyclists. Also, there are wild animals there. There are things
more dangerous than unleased dogs at Lick Creek Park.
Cindy O’Donovan, 5001 Maidstone Ct., said she is in favor of keeping Lick Creek lease-free.
She is out there every morning, and it is the only place in town she can do that. It is a natural
area. She has never seen an instance where someone was attacked. Most people with aggressive
dogs keep them on leases. She noted that she is also a jogger and a biker .
Bob Wharton, 1702 Todd Trail, reported he has been going to Lick Creek since before it opened.
He is doing research out there on an annual basis, and he also enjoys the wild life. Based on his
experience, about every third group of dogs is not under voice control, varying from dogs
running ahead of people to dogs jumping on people. That can be frightful to young children who
are smaller than the dogs. It is annoying to have someone’s dog jump on him or come up to him
while bird watching. He personally feels there are a lot of those kinds of incidences. Better
option is to have it lease-free, but more policed.
There being no further comments, the Public Hearing was closed at 8:43 p.m.
7. Public hearing, presentation, possible action, and discussion concerning Phase II of the
Hike and Bike Trail project along FM 2818 continuing from Welsh Avenue to the Campus
Village trail and through Southwest Park.
At approximately 9:09 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:09 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Crompton, the City Council voted six (6) for and none (0) opposed, to proceed with Phase II of
the Hike and Bike Trail project along FM 2818 continuing from Welsh Avenue to the Campus
Village trail and through Southwest Park. The motion carried unanimously.
8. Presentation, possible action, and discussion regarding rescheduling the first City
Council meeting in November.
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RM090910 Minutes Page 7
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Crompton, the City Council voted six (6) for and none (0) opposed, to reschedule the first meeting
in November to Wednesday, November 10. The motion carried unanimously.
9. Presentation, possible action, and discussion regarding selection of applicants to various
Citizen Boards and Committees.
Mayor Berry announced this item would be placed on the Monday, September 13, agenda.
10. Adjournment.
MOTION: There being no objection, Mayor Berry adjourned the regular session of the College
Station City Council at 9:13 p.m. on Thursday, September 9, 2010. The motion carried unanimously.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
23
JM091310 Minutes Page 1
MINUTES OF THE JOINT MEETING WITH
BVSWMA, INC. BOARD OF DIRECTORS, CITY OF BRYAN CITY COUNCIL AND
CITY OF COLLEGE STATION CITY COUNCIL
SEPTEMBER 13, 2010
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Dave Ruesink
City Staff:
Glenn Brown, City Manager
David Neeley, Assistant City Manager
Sherry Mashburn, City Clerk
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Joint Meeting with BVSWMA, Inc. Board of Directors, City of
Bryan City Council, and the College Station City Council was called to order by Mayor Nancy
Berry at 4:35 p.m. on Monday, September 13, 2010 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2. Presentation, possible action, and discussion of a Borrowed Employee Agreement
between the City of College Station and the Brazos Valley Solid Waste Management
Agency Inc.
MOTION: Upon a motion made and seconded, with Councilmember Maloney abstaining, the
City Council voted five (5) for and none (0) opposed, with Councilmember Maloney abstaining,
to approve a Borrowed Employee Agreement between the City of College Station and the Brazos
Valley Solid Waste Management Agency Inc. The motion carried.
3. Presentation, possible action, and discussion regarding the Asset Transfer and Debt
Reimbursement Agreement between BVSWMA Inc., the City of College Station and the
City of Bryan.
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JM091310 Minutes Page 2
MOTION: Upon a motion made and seconded, the BVSWMA Board of Directors, voted seven
(7) for and none (0) opposed, to approve the Asset Transfer and Debt Reimbursement Agreement
between BVSWMA Inc., the City of College Station and the City of Bryan. The motion carried
unanimously.
MOTION: Upon a motion made and seconded, the Bryan City Council voted seven (7) for and
none (0) opposed, to approve the Asset Transfer and Debt Reimbursement Agreement between
BVSWMA Inc., the City of College Station and the City of Bryan. The motion carried
unanimously.
MOTION: Upon a motion made and seconded, the College Station City Council voted five (5)
for and none (0) opposed, with Councilmember Maloney abstaining, to approve the Asset
Transfer and Debt Reimbursement Agreement between BVSWMA Inc., the City of College
Station and the City of Bryan. The motion carried.
4. Presentation, possible action, and discussion of an Agreement between the City of
College Station, the City of Bryan and the Brazos Valley Solid Waste Management Agency
Inc. regarding the Assignment and Assumption of Contracts and Payables.
MOTION: Upon a motion made and seconded, the BVSWMA Board of Directors, voted seven
(7) for and none (0) opposed, to approve an Agreement between the City of College Station, the
City of Bryan and the Brazos Valley Solid Waste Management Agency Inc. regarding the
Assignment and Assumption of Contracts and Payables. The motion carried unanimously.
MOTION: Upon a motion made and seconded, the Bryan City Council voted seven (7) for and
none (0) opposed, to approve an Agreement between the City of College Station, the City of
Bryan and the Brazos Valley Solid Waste Management Agency Inc. regarding the Assignment
and Assumption of Contracts and Payables. The motion carried unanimously.
MOTION: Upon a motion made and seconded, the City Council voted five (5) for and none (0)
opposed, with Councilmember Maloney abstaining, to approve an Agreement between the City
of College Station, the City of Bryan and the Brazos Valley Solid Waste Management Agency
Inc. regarding the Assignment and Assumption of Contracts and Payables. The motion carried.
5. Presentation, possible action, and discussion regarding a Final Settlement Agreement
and Release related to the final settlement and dismissal of the certain lawsuit referred to
as City of Bryan, Texas v. City of College Station, Texas, Cause No. 08-001626-CV-272 in
the 272nd District Court of Brazos County, Texas, (“the Lawsuit”); consider the Agreed
Motion to Dismiss; and, consider the Agreed Order of Dismissal.
MOTION: Upon a motion made and seconded, the Bryan City Council voted seven (7) for and
none (0) opposed, to approve a Final Settlement Agreement and Release related to the final
settlement and dismissal of the certain lawsuit referred to as City of Bryan, Texas v. City of
College Station, Texas, Cause No. 08-001626-CV-272 in the 272nd District Court of Brazos
25
JM091310 Minutes Page 3
County, Texas, (“the Lawsuit”); consider the Agreed Motion to Dismiss; and, consider the
Agreed Order of Dismissal. The motion carried unanimously.
MOTION: Upon a motion made and seconded, the City Council voted five (5) for and none (0)
opposed, with Councilmember Maloney abstaining, to approve the final settlement and dismissal
of the certain lawsuit referred to as City of Bryan, Texas v. City of College Station, Texas, Cause
No. 08-001626-CV-272 in the 272nd District Court of Brazos County, Texas, (“the Lawsuit”);
consider the Agreed Motion to Dismiss; and, consider the Agreed Order of Dismissal. The
motion carried.
Judge Zimmerman paid tribute to the Cities of Bryan and College Station and remarked that the
citizens of this area should be very proud of everyone’s efforts in this regard. He noted these are
two very strong-minded cities that remained independent but came together on this remarkable
journey over a long time period that will serve this community very well, and he wished this
community really knew the difficulty of the endeavor that everybody participated in. The legal
counsel in each city was excellent and the efforts of all involved culminated in the marriage of
this incredible project. He thanked everyone for permitting him to take part in this remarkable
journey.
6. Adjournment
MOTION: There being no objection, Mayor Berry adjourned the Joint Meeting with
BVSWMA, Inc. Board of Directors, City of Bryan City Council, and the College Station City
Council at 4:50 p.m. on Monday, September 13, 2010. The motion carried unanimously.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
26
SM091310 Minutes Page 1
MINUTES OF THE SPECIAL CITY COUNCILMEETING
CITY OF COLLEGE STATION
SEPTEMBER 13, 2010
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Dave Ruesink
City Staff:
Glenn Brown, City Manager
David Neeley, Assistant City Manager
Harvey Cargill, City Attorney
Sherry Mashburn, City Clerk
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Special Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 6:05 p.m. on Monday, September 13, 2010 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
2. Presentation, possible action, and discussion on an ordinance adopting the City of
College Station 2010-2011 Budget; and presentation, possible action and discussion
ratifying the property tax revenue increase reflected in the budget.
MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Ruesink, the City Council voted five (5) for and one (1) opposed, with
Councilmember Fields voting against, to adopt the FY 2010-2011 budget, reflecting the
adjustments presented at the last Council meeting. The motion carried.
MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Ruesink, the City Council voted five (5) for and one (1) opposed, with
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SM091310 Minutes Page 2
Councilmember Fields voting against, to ratify the property tax revenue increase reflected in the
budget. The motion carried.
3. Presentation, possible action, and discussion on approval of an ordinance adopting the
City of College Station 2010-2011 ad valorem tax rate of $0.447543 per $100 assessed
valuation, the debt service portion being $0.220194 per $100 assessed valuation and the
operations and maintenance portion being $0.227349 per $100 assessed valuation.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Crompton, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields
voting against, to adopt an ad valorem tax rate of $0.447543 per $100 assessed valuation, the
debt service portion being $0.220194 per $100 assessed valuation and the operations and
maintenance portion being $0.227349 per $100 assessed valuation. The motion carried.
4. Presentation, possible action, and discussion regarding selection of applicants to various
Citizen Boards and Committees.
Convention and Visitors Bureau: Steve Aldrich
Bicycle, Pedestrian, and Greenways Advisory Board: Greg Stiles (Banking, Real Estate); Marcy
Halterman-Cox (Health/Kinesiology); Sherry Ellison (Running/Walking); David Russell
(Bicycling); Alan King (Landscape Architecture); Jeff Young (Environmental/Ecological
Sciences); Dennis Maloney (Chair)
Landmark Commission: Gains West (moved up from Alternate, and appointed Chair); Steven
Schloss (architect); Hillary Jessup (Alternate)
5. Executive Session
In accordance with the Texas Government Code §551.074-Personnel, the College Station City
Council convened into Executive Session at 6:50 p.m. on Monday, September 13, 2010 in order
to continue discussing matters pertaining to:
· Personnel {Gov’t Code Section 551.074}; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer. After executive session discussion, any
final action or vote taken will be in public. The following public officer(s) may be
discussed:
a. City Auditor
b. Municipal Court Judge
c. City Manager
d. Council Self-Evaluation
The Executive Session adjourned at 9:10 p.m. on Monday, September 13, 2010.
6. Action on Executive Session.
No action was required from Executive Session.
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SM091310 Minutes Page 3
7. Adjournment
MOTION: There being no objection, Mayor Berry adjourned the Special Meeting of the
College Station City Council at 9:14 p.m. on Monday, September 13, 2010. The motion carried
unanimously.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
29
September 23, 2010
Consent Agenda Item 2b
Multifamily/Commercial Recycling Franchise
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action and discussion on the second reading of a
franchise agreement with Professional Trash Valet, LLC dba Brazos Valley Trash Valet &
Recycling for the collection of recyclable commodities from multifamily apartments and
commercial businesses.
Relationship to Strategic Goals: V. Green Sustainable City
Recommendation(s): Staff recommends approval.
Summary: The proposed non-exclusive five (5) year franchise agreement allows for the
collection of recyclable commodities from multifamily apartments and commercial
businesses within the corporate limits of the City of College Station.
The company will be responsible for developing onsite recycling programs and shall provide
the means of recycling to those multifamily apartments and commercial businesses that
request this service.
Section 120 of the City Charter states that "The City of College Station shall have the power
by ordinance to grant any franchise or right mentioned in the preceding sections hereof,
which ordinance, however, shall not be passed finally until it shall have been read at three
(3) separate regular meetings of the City Council."
Budget & Financial Summary: N/A
Attachments:
1. Franchise Ordinance is on file in the City Secretary’s Office
30
September 23, 2010
Consent Agenda Item #2c
Recycling Collection Franchise
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: : Presentation, possible action, and discussion on the third reading of a
five (5) year franchise agreement with Texas Commercial Waste for the collection,
processing, and marketing of recyclable materials for an annual cost of approximately
$576,420.
Relationship to Strategic Goals: Green Sustainable City Goal.
Recommendation(s): Staff recommends approval of a five (5) year franchise agreement
with Texas Commercial Waste for the collection, processing, and marketing of recyclable
materials.
Summary: The proposed non-exclusive five (5) year franchise agreement allows for the
collection, processing and marketing services for residential recyclable materials generated
within the corporate limits of the City of College Station.
RFP #10-43 was opened on June 7, 2010 for the collection, processing, and marketing of
residential recyclable commodities. Texas Commercial Waste and Inland Service Corp. were
the only two responding firms. Staff reviewed and ranked the proposal based on the
complete response to RFP, conformance to requirements, experience, cost of service, and
revenue sharing. Based on these criteria, staff recommends awarding the franchise
agreement to Texas Commercial Waste. The term of this agreement is for a five (5) year
period to begin on October 1, 2010 and ending on September 30, 2015.
Section 120 of the City Charter states that "The City of College Station shall have the power
by ordinance to grant any franchise or right mentioned in the preceding sections hereof,
which ordinance, however, shall not be passed finally until it shall have been read at three
(3) separate regular meetings of the City Council."
Budget & Financial Summary: Currently, Texas Commercial Waste charges the City
$485,000 annually for recycling services. Under the new franchise agreement, the City will
pay an annual cost of approximately $576,240.
At present, the provision of recycling collection services and associated public education
programs accounts for $2.80 out of the $14.40 monthly sanitation fee charged to each
customer. Funding for the cost of the franchise agreement is budgeted in the Sanitation
Fund, Residential Collection Division. The recycling franchise will not require a
sanitation fee increase.
Attachments:
1. Franchise Agreement is on file in the City Secretary’s Office
31
September 23, 2010
Consent Agenda Item 2d
Emulsified Asphalt Price Agreement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, discussion and possible action regarding renewal
of an annual price agreement with Ergon Asphalt & Emulsions to provide emulsified
asphalt products for the maintenance of streets in an amount not to exceed $60,000.
Recommendation(s): Staff recommends approval of the renewal for one year to
Ergon Asphalt & Emulsions.
Summary: Ergon Asphalt & Emulsions was the successful bidder for the FY2009
blanket purchase agreement. Emulsified asphalt is used for the seal coat process,
pothole repair and maintenance of streets in the City. This renewal is the second of
two optional annual renewals of the current contract. The contract supports
maintenance operations in the Street Maintenance Division.
Budget & Financial Summary: Funding is available in the operating budget of
the Street Maintenance Division.
Attachments: Renewal letter
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September 23, 2010
Consent Agenda Item 2e
Right-of-way Maintenance Ordinance
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion of an ordinance amending
Chapter 3, “Building Regulations”, Section 2, “Right-Of-Way Maintenance”, of the Code of
Ordinances.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: This ordinance amendment allows for franchise requirements to be used in lieu
of registration and construction permit requirements contained in the ROW Maintenance
Ordinance.
Budget & Financial Summary:
Attachments:
1 Ordinance
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September 23, 2010
Consent Agenda Item 2f
FY 11 Proposed BVSWMA, Inc Budget
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on the FY 2010-2011
BVSWMA, Inc Proposed Budget.
Recommendation(s): Staff recommends the Council approve the FY 11 BVSWMA, Inc.
Proposed Budget, contingent on approval by the BVSWMA, Inc. Board.
Summary: The BVSWMA, Inc proposed budget was presented to the BVSWMA, Inc.
Board of Directors on August 18th.
According to the By-Laws of BVSWMA, Inc, after the board approves the budget the budget
will be presented to the 2 City Council’s for approval. The BVSWMA, Inc Board of Directors
will consider the Fiscal Year 2010-2011 BVSWMA, Inc budget at its next Board Meeting.
The BVSWMA, Inc Budget was presented to the City Council for consideration at the
September 09 City Council Meeting.
Budget & Financial Summary: The budget is discussed in detail in the Proposed
BVSWMA, Inc Budget document.
Attachments:
1. The Proposed Budget has been distributed under a separate cover
38
September 23, 2010
Consent Agenda Item 2g
City of Bryan Retail Electric Franchise
To: Glenn Brown, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion on the first reading of a ten
(10) year franchise agreement with the City of Bryan for retail sale of electricity within the
City of College Station and certificated to Bryan by the Public Utility Commission of Texas.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Staff recommends approval of the first reading of a ten (10) year
franchise agreement with the City of Bryan that allows for use of public rights-of-way for the
retail sale of electricity within the City of College Station as certificated to Bryan by the
Public Utility Commission of Texas.
Summary: This Electric Power Franchise gives the City of Bryan the right to use public
rights-of-way within specified areas of College Station in order to provide retail electric
service to areas certificated to Bryan by the Public Utility Commission of Texas. This
Franchise is for a period of ten years. The development of this Franchise with the City of
Bryan has involved negotiations for many years between the electric utilities and legal staffs
of both cities. The proposed Franchise defines such things as payments, utility construction
and maintenance, conditions of right-of-way occupancy, street lighting, underground
installations, records and reporting, insurance requirements, compliance and many other
tangential issues associated with a franchise of this type. One important note is that this
franchise only applies to areas defined as “Non-Core” areas within the City of College
Station – areas that currently have Bryan electric power facilities within College Station.
Staff feels that all relevant areas have been fully addressed in this document and
recommends approval.
Section 120 of the City Charter states that “The City of College Station shall have the power
by ordinance to grant any franchise or right mentioned in the preceding sections hereof,
which ordinance, however, shall not be passed finally until it shall have been read at three
(3) separate regular meetings of the City Council.”
Budget & Financial Summary: The City of Bryan agrees to pay College Station a sum of
money equal to five percent (5%) of annual “Gross Receipts” (as defined therein) from its
retail sales to electric customers served within the City of College Station. These payments
will be made quarterly.
Attachments:
1. Franchise Ordinance with City of Bryan for retail sale of electricity within College
Station.
2. Attachment A
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43
44
45
46
47
48
49
50
51
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September 23, 2010
Consent Agenda Item 2h
Agreement for Common Use of Distribution Poles and Transmission Structures
To: Glenn Brown, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion of an Agreement for
Common Use of Distribution Poles and Transmission Structures
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Staff recommends approval of the agreement.
Summary: The Agreement for Common Use of Distribution Poles and Transmission
Structures is an agreement between the City of College Station and the City of Bryan that
allows the electric utility of each city to share poles and structures where possible to avoid
duplication of facilities. The City of Bryan is certificated by the Texas Public Utilities
Commission in areas within the College Station city limits. It is prudent and in the public
interest to avoid duplication of facilities when and where possible. Approval of this
agreement will allow for the efficient use of easements and right-of-way as well as other
derived benefits related to capital projects such as road widening projects.
Budget & Financial Summary: N/A
Attachments:
1. Agreement for Common Use of Distribution Poles and Transmission Structures
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56
57
58
59
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61
62
63
64
65
September 23, 2010
Consent Agenda Item 2i
Annual Purchase Order for Liquid Chlorine
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding the first renewal
of a contract with DXI Industries Inc. for the purchase of bulk liquid chlorine, not to exceed
$77,220 per year.
Relationship to Strategic Goals: Financially sustainable city providing response to core
services and infrastructure.
Recommendation: Staff recommends approval.
Summary: Chlorine is added to our public water supply to ensure disinfection and to
meet Texas Department of Health requirements. This commodity was a joint bid with the
City of Bryan as bid 09-178. DXI is offering to renew the agreement for both cities at the
same price as last year’s agreement, $594.00 per one ton container. Based on our
estimated usage of chlorine, the contract is set not to exceed $77,220 per year. This will be
the first renewal of this contract and City Staff is pleased with DXI’s service. Since it
provides an essential commodity at a fair price with good service, staff recommends
approval of the contract renewal.
Budget & Financial Summary: Water operating funds are budgeted and available for this
item.
Attachment:
Renewal agreement
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September 23, 2010
Consent Agenda Item 2j
Municipal Irrigation Water Use Report
To: Glenn Brown, City Manager
From: Dave Coleman, Director of Water Services Department
Agenda Caption: Presentation, possible action, and discussion regarding the monthly
report on irrigation water use at City of College Station facilities and properties.
Relationship to Strategic Goals: Goal I.1 - Spending taxpayer money efficiently –
efficient use of water for irrigation saves taxpayer money.
Recommendation: Receive the report and provide direction as appropriate.
Summary: This report is presented in furtherance of goals to promote water conservation
in City operations. The report contains water usage for irrigation of City facilities,
neighborhood parks, athletic fields, and other irrigated areas such as street medians. For
each facility, the report includes four data points on irrigation water usage:
· Total in FY 2009 vs. Actual for previous 12 months;
· Budgeted for last month vs. Actual for last month
The water budgets were derived using the Texas Landscape Irrigation Auditing and
Scheduling Software developed by the Irrigation Technology Center. The software uses the
amount of irrigated acreage, historical weather data, as well as soil and vegetation
characteristics to produce a site specific water budget. Each site was analyzed using aerial
photographs and GIS calculations for irrigated acreage.
Overall, the City did an excellent job in August of conserving water, especially considering
that it was an unusually hot and dry month. To summarize the monthly usage:
Category Used in Aug Budget for Aug
Parks & Fields 10,703 15,215
City Facilities 1,464 2,023
Other Areas 1,771 377
The category “Other Areas” includes medians and islands, where we have recently planted
many trees that are not yet established, so usage in this category is well above the
budgeted amount. Details are available in the attached report.
Budget & Financial Summary: N/A
Attachment:
Water Use Report – August 2010
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September 23, 2010
Consent Agenda Item 2k
Change Order #3 Wastewater Master Plan
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of
Change Order #3, in the amount of $25,056.68 to contract 09-306 with HDR Engineers,
Inc., for additional professional services needed to develop our Wastewater Master Plan and
the transfer of $25,056.68 from wastewater contingency to this project.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation: Staff recommends Council approve this change order and contingency
transfer.
Summary: On October 19th, 2009, City Council approved award of contract 09-306, in
the amount of $209,500 to HDR Engineers, Inc. to provide consulting engineering services
for a wastewater master plan and collection system planning evaluation.
Change Orders 1 and 2 were previously issued to ensure we got good data on the existing
flow in the wastewater collection system. CO-1 changed the type of flow monitor that was
rented, to use monitors that required less maintenance. CO-2 was required because when
we installed the monitors, it stopped raining, and we had to extend the flow monitoring
rental 30 days to catch a rain event, to determine wet weather wastewater flows.
The proposed Change Order 3 is necessary for proper coordination of the Wastewater
Master Plan with City’s Comprehensive Plan. When the scope of work for the master plan
was developed, we were not aware that the very broad range of densities allowed by the
new Comprehensive Plan would necessitate additional analysis and computer model runs for
proper results. Many of the new Land Use categories allow a range of development from
very dense to rather sparse, which presents a challenge when modeling the future sewer
system that will be required. Using the latest growth projections from our Planning and
Development Department, this additional analysis will enable us to determine the
improvements that will fill our ultimate needs, in both the collection system and at the
wastewater treatment plants, and to refine the time line for capital improvements, both for
the five year CIP window and the ten year window of impact fee eligible improvements.
This information is crucial for our planning, therefore staff recommends approval.
Budget & Financial Summary: These additional needs were discovered during the
planning process and were not previously funded. $36,200 is available in the wastewater
contingency fund. This request is to authorize both the transfer from contingency and the
expenditure of these funds.
The expense remains approximately ½ of 1% of the projected capital expenditures for the
next five years and will provide a basis for properly sizing, prioritizing and sequencing those
improvements.
Attachment:
Change Order 3
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September 23, 2010
Consent Agenda Item 2L
College Station Business Advisory Committee
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Relationship to Strategic Goals: Goal III.6 CS Economic Development Corporation
Agenda Caption: Presentation, possible action, and discussion regarding the
formation of the College Station Business Advisory Committee.
Recommendation(s): Staff recommends that the City Council approve the
resolution that creates the College Station Business Advisory Committee.
Summary: At the September 23rd workshop meeting staff provided the City Council
a presentation outlining the conceptual work plan for the College Station Business
Advisory Committee. This presentation identified an operating structure, its four key
functions, and a list of prospective members.
Staff has drafted an enabling resolution that will create the College Station Business
Advisory Committee.
Budget & Financial Summary: Initial startup cost for the Business Advisory
Committee will be absorbed in the FY 2011 budget.
Attachments:
1. Enabling Resolution
79
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF COLLEGE STATION, TEXAS,
AUTHORIZING AND CREATING A COMMITTEE OF ADVISORS/AMBASSADORS TO
FURTHER ECONOMIC DEVELOPMENT FOR THE CITY OF COLLEGE STATION
NAMED COLLEGE STATION BUSINESS ADVISORY COMMITTEE.
WHEREAS, the City Council of the City of College Station wishes to promote and encourage
economic development in College Station; and,
WHEREAS, citizens have volunteered to help sell, tell the story of, and promote the City of
College Station; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF COLLEGE STATION, TEXAS:
PART 1: That the City Council of College Station, Texas hereby approves the creation of a
committee of up to 7 members to act as Advisors/Ambassadors to help promote
economic and retail development for College Station, Texas.
PART 2: That the committee of selected Advisors/Ambassadors through the Economic &
Community Development Director shall greet, sell, and tell the story of College
Station, and assist the Economic & Community Development Director, City Manager
and City Council.
PART 3: That the activity of the committee of Advisors/Ambassadors shall be to coordinate
with and through the Economic & Community Development Director, and to provide
advice and assistance for economic development, and
PART 4: That this resolution shall be effective immediately from and after its passage.
ADOPTED this day of , 2010.
ATTEST: APPROVED:
City Secretary Mayor
APPROVED:
City Attorney
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September 23, 2010
Consent Agenda Item 2m
CSU Replacement Distribution Circuit Breakers
To: Glenn Brown, City Manager
From: David Massey, Director of Electric Services
Agenda Caption: Presentation, possible action, discussion, and approval on awarding
Bid No. 10-79 for the purchase of five distribution circuit breakers for the Electric Utility to
WESCO Distribution, Inc. in the amount of $101,490.00.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends award to the lowest responsible bidder meeting
design specifications, WESCO Distribution, Inc. for expenditures totaling $101,490.00. Two
bids were received:
I. WESCO Distribution, INC. $101,490.00
II. Mitsubishi Electric $110,775.00
Summary: This purchase will be made upon approval by Council. Since it may take as long
as 14 weeks for delivery after ordering, it is necessary to make this purchase as soon as
possible to coincide with the new budget cycle. This will ensure that these items are
available before Fall and can be installed during the off peak season, and that we continue
to meet our Arc Flash protection projections.
Budget & Financial Summary: Two sealed, competitive bids were received. Funds for
this item are budgeted for distribution substation additions and replacements in the Electric
Capital Improvement Projects Fund for FY11. The current budget for this project is
$125,000.
Attachments:
Bid Tab
81
City of College Station - Purchasing Department
Bid Tabulation for #10-79
"Distribution Circuit Breakers"
Open Date: Friday, July 23, 2010 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION
UNIT BID
AMOUNT
TOTAL BID
AMOUNT
UNIT BID
AMOUNT
TOTAL BID
AMOUNT
1 5 EA
Distribution Circuit Breaker,1200 Amp
Continuous per specs $20,298.00 $101,490.00 $22,155.00 $110,775.00
$101,490.00 $110,775.00
Certification from bid package
Prompt Payment Discount
GRAND TOTAL (All Items)
Wesco Distribution
(San Antonio, TX)
Mitsubishi Electric
(Arrendale, PA)
0%0%
ABB MITSUBISHIManufacturer
Delivery After Receipt of PO 14 weeks 14-15 weeks
Page 1 of 182
September 23, 2010
Consent Agenda Item 2n
Police Department E-Citation
Replacement Equipment Purchase
To: Glenn Brown, City Manager
From: Ben Roper, IT Director
Agenda Caption:
Presentation, possible action, and discussion regarding approval to purchase Police
Department’s Electronic Citation Replacement Equipment, hand held units from
Advanced Public Safety (APS) for an amount not to exceed $66,459.35.
Relationship to Strategic Goals: Goal I.8 Evaluate public safety needs
Recommendation(s):
Staff recommends approval.
Summary:
This request is to change the supplier of the handheld unit used in the PD Electronic
Citation program from the vendor originally approved by Council on July 8, 2010.
On July 08, 2010 Council approved the purchase of the Police Department’s
Electronic Citation Replacement Equipment from SHI in the amount of $103,132.00
(Consent Item # 2.h).
The handheld units included in the original SHI quote were discontinued. SHI sent
the replacement model for the APS supplied part number. The replacement hand
held equipment SHI provided as a replacement would not work with the APS
application software and was returned.
This purchase is exempt from competitive bidding LGC 252.022 (7) (D) items that
are available from only once source, including captive replacement parts or
components for equipment. APS has provided a new hand held unit part number,
that is not discontinued and that APS will certify this unit to work with their software
Application.
Budget & Financial Summary: Funding for this purchase will come from the
Equipment Replacement Fund and Court Technology Fund.
Attachments:
APS Quote
83
500 Fairway Drive, Suite 204
Deerfield Beach, Florida 33441
954-354-3000 (Main)
954-354-3001 (Fax)
www.aps.us Date: 9/2//2010
Agency Details
Contact: Don Davis Order No: 0067000000Ipfbr
Agency Name: College Station Police Department Contact Name: Wayne Randolph
Address: 2611 Texas Ave, suite A (512) 705-5105
City, State & Zip: College Station, TX 77840 wrandolph@aps.us
QTY PRODUCT NAME PRODUCT DESCRIPTION TOTAL PRICE
31 Motorola MC75A
Handheld BT
MC75A BT, WLAN 802.11 A/B/G, 2D Imager, Camera, 256MB/1GB,
1.5 Ext Battery, QWERTY, & GPS, WM 6.5
31 Motorola MC75 Extended
Warranty - 3 Year Bronze
No Hassle Warranty with 3-day turnaround time – all materials, parts
and labor. Expert repair of product to original manufacturing
specifications, by the manufacturer.
1 _Shipping & Handling Loading of PC Build, Shipping & Handling $66,459.35
You have received a discount of (USD) $25,210.75
Pricing is guaranteed 90 days from date of proposal
All Customer purchase orders for APS products and services are subject to APS’ End User License Agreement and Terms and Conditions
of Sale, which can be viewed at http://www.aps.us/downloads/agreement.pdf. Such terms, along with any additional terms and conditions
agreed to and accepted by APS in Customer’s purchase order or otherwise stipulated in writing, shall prevail over any differing or
conflicting terms in this Proposal. Payment Terms:
Ship & Invoice
Notes
Terms and Conditions
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September 23, 2010
City Council Consent Agenda Item 2o
Renewal Agreement for a Landscape Maintenance Service
Contract with Landscape, USA
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a Renewal
Agreement for a Landscape Maintenance Service Contract for thirty (30) sites comprised of
parks, streets, open space, and greenways with Landscapes, USA. This renewal will be on a
month-to-month basis, with monthly payments based upon the Fiscal Year 2011 annual
amount of $250.998.63. Monthly payments are not to exceed $20,916.55.
Relationship to Strategic Goals: Goal I: Financially Sustainable City Providing Response
to Core Services and Infrastructure; Action 1: Spending Taxpayer Money Efficiently.
Recommendation(s): Staff recommends renewal of the Landscape Maintenance Service
Contract with Landscapes, USA on a month-to-month basis.
Summary: Landscapes, USA was the lowest responsible bidder on Sections II and III of
Bid #09-81 in September 2009. The base bid amount of $265,787.00 was for all materials,
machinery, equipment, supervision and labor necessary to commence and complete normal
turf, ornamental plantings, and irrigation system maintenance operations for twenty-seven
(27) locations throughout the city. After two change orders, that amount equaled
$253,563.00
For Fiscal Year 2011, a 1% price increase to the contract has been added, as allowed by
contract. In addition, the irrigation allowance has been reduced by $5,000 to more closely
match historical expenditures. The FY 2011 annual amount is $250,998.63.
With organizational and operational changes, the city is moving towards consolidation of
similar service contracts into one area. These changes are expected to result in a budget
savings to the city of approximately $50,000. The anticipated savings has been included as
part of the FY 2011 budget. Numerous additional sites will be moved from in-house
maintenance to contract maintenance. This will change the scope, specifications, and
delivery methods for the current contracts. Due to these changes, the existing contracts
will be renewed on a month-to-month basis until such time as new bids are solicited,
received and approved.
This contract will begin on October 1, 2010 and is expected to end on January 31, 2011.
Locations covered by this contract include:
1. Barron Road 11. Fitch Parkway Phase II 21. Southland Street lots
2. Castlegate Park 12. FM 2818 Crepe Myrtles 22. Tarrow Medians
3. Castle Rock Park 13. Freeman Tract 23. Texas Avenue Phase I
4. Cove of Nantucket Park 14. G. Bush Dr. East 24. Texas Avenue Phase II
5. Crescent Pointe Park 15. G. Bush Dr. Medians 25. Unity Plaza
6. Business Center 16. Hereford/Winding Median 26. University Dr. Medians
7. Dartmouth Street 17. Krenek Tap Crossing 27. University Park
8. Eagle Avenue 18. Northgate Park 28. Woodland Hills Park
9. Edelweiss Gartens Park 19. Providence Church Site 29. WPC Park
10. Fitch Parkway Phase I 20. Rock Prairie Medians 30. WPC Trails
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Budget & Financial Summary: Funding for the thirty (30) sites included in Section II and
III of Bid #09-81 has been included in the proposed FY 2011 budget in the General Fund -
Parks and Recreation Department.
Attachments:
1. Renewal Agreement Form
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September 23, 2010
City Council Consent Agenda Item 2p
Renewal Agreement for a Landscape Maintenance Service
Contract with Rainbow Gardens Nursery
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a Renewal
Agreement for a Landscape Maintenance Service Contract for seventeen (17) sites
comprised of various municipal facilities with Rainbow Gardens Nursery. This renewal will
be on a month-to-month basis, with monthly payments based upon the annual Fiscal Year
2011 amount of $113,904. Monthly payments are not to exceed $9,492.00.
Relationship to Strategic Goals: Goal I: Financially Sustainable City Providing Response
to Core Services and Infrastructure; Action 1: Spending taxpayer money efficiently.
Recommendation(s): Staff recommends renewal of the Landscape Maintenance Service
Contract, with Rainbow Gardens Nursery on a month-to-month basis.
Summary: Rainbow Gardens Nursery was the lowest responsible bidder on Section I of
Bid #09-81 in September 2009. The base bid amount of $147,168.00 for Section I of Bid
#09-81 was for all materials, machinery, equipment, supervision and labor necessary to
commence and complete normal turf, ornamental plantings, and irrigation system
maintenance operations for seventeen (17) municipal facility locations throughout the city.
After four change orders, that amount equaled $116,619.00.
For Fiscal Year 2011, the irrigation allowance has been reduced by $2,500.00 to more
closely match historical expenditures. It was also reduced by another $215.00, due to the
loss of seasonal color beds at the Utility Customer Service Building and the addition of crepe
myrtle pruning at Fire Station #3. The FY 2011 annual amount is $113,904.00.
With organizational and operational changes, the city is moving towards consolidation of
similar service contracts into one area. These changes are expected to result in a budget
savings to the city of approximately $50,000. The anticipated savings has been included as
part of the FY 2011 budget. Numerous additional sites will be moved from in-house
maintenance to contract maintenance. This will change the scope, specifications, and
delivery methods for the current contracts. Due to these changes, the existing contracts
will be renewed on a month-to-month basis until such time as new bids are solicited,
received and approved.
This contract will begin on October 1, 2010 and is expected to end on January 31, 2011.
Locations covered by this contract include:
1. Arts Council 7. Fire Station #2 13. Northgate Promenade
2. Carter Creek WWTP 8. Fire Station #3 14. PD-Cy Miller Park
3. Chimney Hill 9. Fire Station #5 15. Public Works
4. City Hall/Community Dev. 10. Ringer Library 16. Utility Customer Service
5. Conference Center 11. Municipal Court 17. Utility Service Center
6. Fire Station #1 12. Northgate Garage
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Budget & Financial Summary: Funding for the seventeen (17) sites included in Section I
of Bid #09-81 has been included in the proposed FY 2011 budget in the General Fund -
Parks and Recreation Department, Parking Fund, Electric Fund, Wastewater Fund, and
Economic Development Fund.
Attachments:
1. Renewal Agreement Form
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September 23, 2010
Consent Agenda Item 2q
CSU Joint Transmission Protective Relay Study
To: Glenn Brown, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action and discussion regarding approval of
Contract 10-272 to Black & Veatch Corp. to perform engineering analysis and a coordination
study on the CSU Electric transmission system in conjunction with Brazos Electric
Cooperative and BTU for an amount not to exceed $71,500.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends awarding this contract to Black & Veatch Corp. to
perform this study as part of a regional study with neighboring utilities. This shared study
will ensure that all the neighboring systems are adequately protecting utility assets. The
College Station share of the study is not to exceed $71,500.
Summary: With the addition of new substations and transmission lines, it is time to
conduct an engineering analysis of our transmission system and its operation within the
ERCOT grid. This study will provide a comprehensive engineering review of the
transmission protection scheme and interface with the ERCOT transmission grid and will
provide recommendations for any updates that need to be made to the transmission
protection system. The combining of this study with our neighboring utilities will provide
synergies that allow this study to be done for about one third the cost of an independent
study. This expenditure will be made upon approval by Council.
Budget & Financial Summary: Funds for this item are budgeted in the Electric
Department O&M for FY11.
Attachments:
Contract is on file in the City Secretary’s Office
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September 23, 2010
Consent Agenda Item 2r
Wolf Pen Creek Water Feature and Festival Area Project (WP-0901)
Alternate Construction Delivery Method
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion approving a resolution
authorizing the use of competitive sealed proposals (CSP) as the delivery method for the
Wolf Pen Creek Water Feature and Festival Area project.
Relationship to Strategic Goals: Goal III, Diverse Growing Economy
Recommendation(s): Staff recommends approval of the resolution.
Summary: This item provides for the use of competitive sealed proposals (CSP) for the
construction of the Wolf Pen Creek Water Feature and Festival Area project. CSP is a
process that allows the City to consider the qualifications of the contractor as well as the bid
price in selecting a contractor once the construction plans and specifications are complete.
Budget & Financial Summary: This project is funded from the Wolf Pen Creek TIF Fund
in the amount of $3,500,000.00. As part of a development agreement, $1,200,000.00 is
obligated for the design and construction of a water feature. Funds in the amount of
$524,980.70 have been expended or committed to date, leaving a balance of
$2,975,019.30 for the completion of the project.
Attachments:
1. Resolution
2. Project Location Map
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Project Site
H A R V E Y R D
TEXAS AVE S
H O L L E M A N D R EDARTMOUTH ST
M A N U E L D R
S O U T H W E S T P K W Y E
D O M I N I K D R
ANDERSON ST
K R E N E K T A P R D
R I C H A R D S S T
S T E R L I N G S T
MUNSON AVE
U N I V E R S I T Y O A K S B L V D
C O L G A T E D R
F
R
O
N
T
A
G
E 6
R
D
W
CORNELL DR
B R E N T W O O D D R E
E
A
R
L
R
U
D
D
E
R
F
W
Y
S
CYPRESS DR
S
T
A
L
LIN
G
S D
R
F
R
O
N
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A
G
E
6
R
D
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GEORGE BUSH DR E
CENTRAL PARK LN
ALLEY
H A R D W O O D L N
G I L C H R I S T A V E
S O U T H W E S T P K W Y
A Z A L E A C T
EASTMARK DR
B R E N T W O O D D R
P I N E R I D G E D R
C A M E L L I A C T
LEMON TREE LN
ATHENS DR
C O L G A T E C I R
W I L L I A M K I N G C O L E D R
BARTHELOW DR
TEAL DR
ASHFORD DR
OLYMPIA WAY
ARCTIC O A K F O R E S T M H P
N E L S O N L N
T H O R N T O N C THARVARD C T
DARTMOUTH ST
ALLEYALLEY
ALLEY
WOLF PEN CREEK PARK
OAKS PARK
LEMONTREE PARK
PARKWAY PARK
CY MILLER PARKBEE CREEK PARK & ARBORETUM
CENTRAL PARK
Wolf Pen Creek Water FeatureandFestival Area
Ü1,000 0 1,000500 Feet
98
September 23, 2010
Consent Agenda Item 2s
Annual Exemptions
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion to authorize expenditure of funds
for FY'11, items exempt from competitive bidding as described more fully in Texas Local
Government Code, Chapter 252.022; and other expenditures for interlocal contracts or fees
mandated by state law that are greater than $50,000.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval of the purchase requests as listed.
Summary: The following are purchases that are exempt from competitive bidding in accordance
with Local Government Code 252.022 (a) (7) (A); and other purchases greater than $50,000
available from one source.
The following purchase requests are available from only one source and thereby exempt from
competitive bidding in accordance with LGC 252.022 (a)(7) (A) Items that are available from only
one source because of patents, copyrights, secret processes, or other natural monopolies:
U.S. Postmaster (postage - IT/Mail) FY11-$70,000; FY10-$80,000
The following purchase requests are available from one source and thereby exempt from
competitive bidding in accordance with LGC 252.022 (a)(7) (D) captive replacement parts or
components for equipment, computer software and hardware maintenance and equipment lease
and maintenance:
Sungard Public Sector (H T E application maintenance) FY11-$164,200; FY10-
$165,000
EnRoute Emergency System LLC (formerly GEAC) (application software
upgrade/maintenance - Public Safety System) FY11-$145,540; FY10-$140,000
The following purchase requests are considered professional services and thereby exempt from
competitive bidding in accordance with LGC 252.022 (a)(4) procurement for personal, professional,
or planning services:
CME (geotechnical and construction testing services) FY11-$65,000; FY10-$86,000
Terracon (geotechnical and construction testing services) FY11-$65,000; FY10-
$65,000
Joe Orr Surveying (land surveying) FY11-$100,000; FY10-$88,500
Freeman & Corbett (CCN legal issues) FY11-$50,000
The following purchases are available from one source and thereby exempt from competitive
bidding in accordance with LGC 252.022 (a) (7) (c) gas, water, and other utility service.
City of Bryan (utilities for Wells and Pump Station) FY11-$1,200,000; FY10-
$1,200,000
99
Verizon (local phone services) FY11-$100,000; FY10-$101,700
The following purchases are made pursuant to interlocal agreements with various agencies:
ILA with City of Bryan for Library services:
Bryan Public Library (operational expenses for CS Public Library) FY11-$1,006,905;
FY10-$981,181
ILA with Brazos Valley Wide Area Communications System:
BV Council of Governments (managing entity for BVWACS) FY11-$118,578; FY10-
$132,000
Collaborative Agreement between Texas A&M University and nine other entities for Brazos
Valley Community Network (BVCNet) Project:
Texas A&M University FY11-$13,000; FY10-$11,700
ILA with Brazos County, City of Bryan and Texas A&M University for the Community
Emergency Operations Center (CEOC) Lease,
City of Bryan FY11-$57,672; FY10-$56,268
ILA with the Texas Procurement and Support Services (State Contract):
AT&T Wireless (DIR)(wireless phone/data) FY11-$100,000; FY10-$107,500
ILA with Purchasing Solutions Alliance (Program of BVCOG)
Office Max (office supplies) FY11-$85,000; FY10-$97,300
The following purchase requests are for mandated state fees to the Texas Commission on
Environmental Quality (TCEQ), and the Brazos Valley Groundwater Conservation District.
TCEQ (inspections/assessments, permitting fees - W/WW) FY11-$135,000; FY10-
$100,000
BV Groundwater Conservation District FY11-$200,000; FY10-$200,000
Budget & Financial Summary: Funds are either available and budgeted for each of the listed
purchase requests in the fiscal year 2010-2011 budget in various funds of the City or if necessary
will be made available by proposing an appropriate budget amendment or contingency transfer.
Attachments: None
100
September 23, 2010
Consent Agenda Item 2t
Annual Steel, Concrete and Fiberglass Distribution Poles
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding the award of Bid
#10-89 for steel distribution poles (Group A & B) to TransAmerican Power for $176,005.00,
fiberglass composite poles (Group C) to HD Supply for $89,540.00, and concrete pole (Table
A-1 & A-2) to Texas Electric Coop for $260,530.00. Total expenditure is $526,075.00.
Group D item will not be awarded.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation(s): Staff recommends awarding to the lowest, responsible bidder
meeting specifications as listed below for a total estimated yearly amount of $526,075.00.
Group A & B TransAmerican Power $176,005.00
Group C HD Supply $89,540.00
Table A-1 & A-2 Texas Electric Coop $260,530.00
TOTAL AWARD $526,075.00
Summary: These purchases will be made as needed during the term of the agreement.
The poles are maintained in the electrical inventory and expensed as necessary. These
poles are bought as needed and kept in stock for emergency purposes also. The term of
agreement shall be for one year with up to two one-year renewal options.
Budget & Financial Summary: Twelve (12) sealed, competitive bids were received and
opened on August 9, 2010. Funds are budgeted and available in the Electrical Fund.
Various projects may be expensed as supplies are pulled from inventory and issued.
Attachments: Bid Tabulation 10-89
101
City of College Station - Purchasing Department
Bid Tabulation for #10-89
"Annual Price Agreement for Steel and Prestressed Concrete
Distribution Poles for Electric Inventory"
Open Date: Monday, August 9, 2010 @ 2:00 p.m.
ITEM
Est.
Annual
Usage UNIT DESCRIPTION Inventory No.UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST
A-1 20 Ea 30' steel pole 285-065-00020 $0.00 $801.05 $16,021.00 $1,204.00 $24,080.00 $0.00 $486.00 $9,720.00 $628.00 $12,560.00
A-2 20 Ea 40' steel pole 285-065-00010 $0.00 $1,288.40 $25,768.00 $1,496.00 $29,920.00 $0.00 $874.00 $17,480.00 $918.00 $18,360.00
A-3 50 Ea 45' steel pole 285-065-00011 $0.00 $1,684.21 $84,210.50 $1,652.00 $82,600.00 $0.00 $1,279.00 $63,950.00 $1,188.00 $59,400.00
A-4 20 Ea 50' steel pole 285-065-00012 $0.00 $1,894.74 $37,894.80 $1,880.00 $37,600.00 $0.00 $1,453.00 $29,060.00 $1,926.00 $38,520.00
A-5 5 Ea 55' steel pole 285-065-00013 $0.00 $2,067.37 $10,336.85 $2,429.00 $12,145.00 $0.00 $1,685.00 $8,425.00 $2,387.00 $11,935.00
TOTAL $0.00 $174,231.15 $186,345.00 $0.00 $128,635.00 $140,775.00
B-1 10 Ea
50' Steel self supporting pole with 6
degree angle 285-065-00016 $0.00 $1,928.42 $19,284.20 $2,024.00 $20,240.00 $0.00 $1,569.00 $15,690.00 $1,986.00 $19,860.00
B-2 10 Ea
50' steel self supporting pole with 12
degree angle 285-065-00017 $0.00 $2,665.26 $26,652.60 $2,410.00 $24,100.00 $0.00 $1,978.00 $19,780.00 $4,025.00 $40,250.00
B-3 10 Ea
50' steel self supporting pole with 18
degree angle 285-018-00018 $0.00 $2,971.58 $29,715.80 $2,769.00 $27,690.00 $0.00 $2,285.00 $22,850.00 $4,056.00 $40,560.00
TOTAL $0.00 $75,652.60 $72,030.00 $0.00 $58,320.00 $100,670.00
TOTAL STEEL POLES $249,883.75 $258,375.00 $186,955.00 $241,445.00
C-1 20 Ea
40' fiberglass composite class 2 wood
equivalent pole 285-065-00024 $0.00 $0.00 $992.00 $19,840.00 $0.00 $0.00 $1,563.00 $31,260.00
C-2 40 Ea
45' fiberglass composite class 2 wood
equivalent pole 285-065-00022 $0.00 $0.00 $1,130.00 $45,200.00 $0.00 $0.00 $2,000.00 $80,000.00
C-3 20 Ea
50' fiberglass composite class 2 wood
equivalent pole 085-065-00025 $0.00 $0.00 $1,225.00 $24,500.00 $0.00 $0.00 $2,474.00 $49,480.00
TOTAL $0.00 $0.00 $89,540.00 $0.00 $0.00 $160,740.00
D-1 3 Ea 50' fiberglass composite pole with 12 285-065-00026 $0.00 $0.00 $0.00 $0.00 $0.00 $3,105.00 $9,315.00
A-1 5 Ea 35' prestressed spun cast concrete pole 540-070-00020 $1,186.00 $5,930.00 $1,261.70 $6,308.50 $0.00 $1,181.00 $5,905.00 $0.00 $1,342.00 $6,710.00
A-2 10 Ea 40' prestressed spun cast concrete pole 540-070-00010 $1,186.00 $11,860.00 $1,261.70 $12,617.00 $0.00 $1,335.00 $13,350.00 $0.00 $1,342.00 $13,420.00
A-3 80 Ea 45' prestressed spun cast concrete pole 540-070-00008 $1,527.00 $122,160.00 $1,624.46 $129,956.80 $0.00 $1,560.00 $124,800.00 $0.00 $1,330.00 $106,400.00
A-4 15 Ea 50' prestressed spun cast concrete pole 540-070-00009 $1,721.00 $25,815.00 $1,830.85 $27,462.75 $0.00 $1,755.00 $26,325.00 $0.00 $1,660.00 $24,900.00
A-5 35 Ea 55' prestressed spun cast concrete pole 540-070-00011 $2,016.00 $70,560.00 $2,144.68 $75,063.80 $0.00 $1,930.00 $67,550.00 $0.00 $1,342.00 $46,970.00
TOTAL $236,325.00 $251,408.85 $0.00 $237,930.00 $0.00 $198,400.00
A-6 10 Ea
50' prestressed spun cast concrete self-
supporting pole 6 degree angle 540-070-00021 $2,160.00 $21,600.00 $2,297.87 $22,978.70 $0.00 $1,930.00 $19,300.00 $0.00 $1,728.00 $17,280.00
A-7 10 Ea
50' prestressed spun cast concrete self
supporting pole 12 degree 540-070-00018 $2,529.00 $25,290.00 $2,690.43 $26,904.30 $0.00 $2,608.00 $26,080.00 $0.00 $2,128.00 $21,280.00
A-8 10 Ea
50' prestressed spun cast concrete self
supporting pole 18 degree angle 540-070-00019 $3,177.00 $31,770.00 $3,379.79 $33,797.90 $0.00 $3,087.00 $30,870.00 $0.00 $2,357.00 $23,570.00
TOTAL $78,660.00 $83,680.90 $0.00 $76,250.00 $0.00 $62,130.00
TOTAL CONCRETE POLES $314,985.00 $335,089.75 $0.00 $314,180.00 $0.00 $260,530.00
TEC
STRESSCRETE INC.WESCO DISTRIBUTION HD UTILITIES SUPPLY SUPERIOR POWER POLES SANPEC, INC.
Group A - Steel Distribution Poles
Group B - Self Supporting Steel Distribution Poles
Group C - Fiberglass Composite Distribution Poles
Group D - Self Supporting Fiberglass Distribution Poles
Table A-2 Prestressed Spun Cast Concrete Distribution Poles
Table A-1 Prestressed Spun Cast Concrete Distribution Poles
Page 1 of 2102
City of College Station - Purchasing Department
Bid Tabulation for #10-89
"Annual Price Agreement for Steel and Prestressed Concrete
Distribution Poles for Electric Inventory"
Open Date: Monday, August 9, 2010 @ 2:00 p.m.
ITEM
Est.
Annual
Usage UNIT DESCRIPTION Inventory No.UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST UNIT COST
EXTENDED
COST
A-1 20 Ea 30' steel pole 285-065-00020 $931.25 $18,625.00 $1,218.00 $24,360.00 $558.00 $11,160.00 $1,362.00 $27,240.00 $526.00 $10,520.00 $1,493.00 $29,860.00
A-2 20 Ea 40' steel pole 285-065-00010 $1,547.50 $30,950.00 $1,836.00 $36,720.00 $878.00 $17,560.00 $1,667.00 $33,340.00 $697.00 $13,940.00 $1,860.00 $37,200.00
A-3 50 Ea 45' steel pole 285-065-00011 $1,602.50 $80,125.00 $2,207.00 $110,350.00 $1,101.00 $55,050.00 $1,843.00 $92,150.00 $757.00 $37,850.00 $2,175.00 $108,750.00
A-4 20 Ea 50' steel pole 285-065-00012 $2,313.75 $46,275.00 $2,481.00 $49,620.00 $1,369.00 $27,380.00 $2,051.00 $41,020.00 $826.00 $16,520.00 $2,383.00 $47,660.00
A-5 5 Ea 55' steel pole 285-065-00013 $2,852.50 $14,262.50 $2,769.00 $13,845.00 $1,543.00 $7,715.00 $2,360.00 $11,800.00 $956.00 $4,780.00 $2,602.00 $13,010.00
TOTAL $190,237.50 $234,895.00 $118,865.00 $205,550.00 $83,610.00 $236,480.00
B-1 10 Ea
50' Steel self supporting pole with 6
degree angle 285-065-00016 $2,928.75 $29,287.50 $2,489.00 $24,890.00 $1,459.00 $14,590.00 $2,350.00 $23,500.00 $1,019.00 $10,190.00 $2,536.00 $25,360.00
B-2 10 Ea
50' steel self supporting pole with 12
degree angle 285-065-00017 $3,126.50 $31,265.00 $3,064.00 $30,640.00 $2,017.00 $20,170.00 $2,781.00 $27,810.00 $0.00 $3,455.00 $34,550.00
B-3 10 Ea
50' steel self supporting pole with 18
degree angle 285-018-00018 $4,120.00 $41,200.00 $3,477.00 $34,770.00 $2,238.00 $22,380.00 $3,134.00 $31,340.00 $0.00 $3,655.00 $36,550.00
TOTAL $101,752.50 $90,300.00 $57,140.00 $82,650.00 $96,460.00
TOTAL STEEL POLES $291,990.00 $325,195.00 $176,005.00 $288,200.00 $83,610.00 $332,940.00
C-1 20 Ea
40' fiberglass composite class 2 wood
equivalent pole 285-065-00024 $1,104.45 $22,089.00 $0.00 $0.00 $0.00 $0.00 $0.00
C-2 40 Ea
45' fiberglass composite class 2 wood
equivalent pole 285-065-00022 $1,200.00 $48,000.00 $0.00 $0.00 $0.00 $0.00 $0.00
C-3 20 Ea
50' fiberglass composite class 2 wood
equivalent pole 085-065-00025 $1,449.00 $28,980.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL $99,069.00 $0.00 $0.00 $0.00 $83,610.00 $429,400.00
D-1 3 Ea
50' fiberglass composite pole with 12
degree angle 285-065-00026 $3,352.00 $10,056.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-1 5 Ea 35' prestressed spun cast concrete pole 540-070-00020 $2,025.00 $10,125.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-2 10 Ea 40' prestressed spun cast concrete pole 540-070-00010 $2,025.00 $20,250.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-3 80 Ea 45' prestressed spun cast concrete pole 540-070-00008 $2,053.00 $164,240.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-4 15 Ea 50' prestressed spun cast concrete pole 540-070-00009 $2,132.00 $31,980.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-5 35 Ea 55' prestressed spun cast concrete pole 540-070-00011 $2,211.00 $77,385.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL $303,980.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-6 10 Ea
50' prestressed spun cast concrete self-
supporting pole 6 degree angle 540-070-00021 $2,321.00 $23,210.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-7 10 Ea
50' prestressed spun cast concrete self
supporting pole 12 degree 540-070-00018 $2,580.00 $25,800.00 $0.00 $0.00 $0.00 $0.00 $0.00
A-8 10 Ea
50' prestressed spun cast concrete self
supporting pole 18 degree angle 540-070-00019 $2,822.00 $28,220.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL $77,230.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL CONCRETE POLES $381,210.00 $0.00 $0.00 $0.00 $0.00 $0.00
Indication Successful bidder meeting specifications.
Indicate did not meet specification.
Group D Item will not be awarded.
**V&S SCHULER TUBULARTECHLINETRINITY TRANSMISSION TRANSAMERICAN POWER
SABRE ENERGY REPS/McWANE
Group D - Self Supporting Fiberglass Distribution Poles
Table A-1 Prestressed Spun Cast Concrete Distribution Poles
Group A - Steel Distribution Poles
Group B - Self Supporting Steel Distribution Poles
Group C - Fiberglass Composite Distribution Poles
Table A-2 Prestressed Spun Cast Concrete Distribution Poles
Page 2 of 2103
September 23, 2010
Consent Agenda Item 2u
Wood Pole Treatment & Inspection Contract Assignment Consent
To: Glenn Brown, City Manager
From: David Massey, Director of College Station Electric Utilities Department
Agenda Caption: Presentation, discussion, and possible action regarding the consent for
Assignment and Assumption of Contract 10-149 to Osmose Utilities Services, Inc. for Wood
Pole Treatment and Inspection services.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation(s): Staff recommends Council consent to the Assignment and
Assumption of Contract 10-149 to Osmose Utilities Services, Inc. for Wood Pole Treatment
and Inspection services.
Summary: On May 17, 2010 Council awarded Contract 10-149 to Pole Maintenance
Company, LLC in the amount of $180,861.20 for Wood Pole Treatment and Inspection
services. The Contract provides that the contract may not be assigned without written
consent of the City. Pole Maintenance Company, LLC has been sold to Osmose Utilities
Services, Inc. and Osmose has agreed to assume all Pole Maintenance’s rights and
obligations under Contract 10-149. Osmose originally bid on the contract and is able to
perform the work under the contract. Osmose has provided the necessary insurance
coverage.
Budget & Financial Summary: Funds are budgeted and available in the College Station
Utilities Electric Distribution Capital Improvement Project Budget.
Attachments:
1. Assignment & Assumption Agreement
104
105
106
107
108
109
110
111
September 23, 2010
Consent Agenda Item 2v
Lodge Street No Parking Zone
To: Glenn Brown, City Manager
From: David Gwin, Director, Economic and Community Development
Agenda Caption: Presentation, possible action and discussion of an ordinance
amending Chapter 10 “Traffic Code”, to add Section J. “Lodge Street Parking” for
the implementation of a No Parking Zone during times in which the street becomes
two-way for vehicular traffic.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: In the fall of 2008, it was determined that portions of College Main and
Lodge Street needed to be regularly closed to through vehicular traffic between the
hours of 10:00 P.M. and 3:00 A.M. on Thursday, Friday and Saturday evenings to
assist in the furtherance of public safety in Northgate. Additionally, it was also
determined that Lodge Street should be switched from one-way to two-way traffic
during these times to allow vehicular access to the parking lot immediately behind
the 400 block of University Drive when these temporary closures are deployed.
In order to efficiently and safely implement both on an ongoing basis, it is
necessary that vehicles not park at the eight (8) metered spaces located on both
sides of Lodge Street during the above referenced time period.
Creation of the no parking zone on Lodge Street during these times was the result
of much stakeholder discussion and input, and this ordinance will just codify the
current practice and provide for public notification and its ultimate enforcement.
The attached ordinance provides that parking is not permitted between the hours of
10:00 P.M. and 4:00 A.M. on Thursday, Friday, and Saturday Evenings and that any
vehicles parked at the metered spaces are subject to immediate removal and/or a
parking citation. In addition to “bagging” the meters during this time period, staff
is prepared to install instructional signage immediately upon adoption of the
ordinance.
During all other time periods, Lodge Street will remain a one-way street and allow
on-street parking on both sides.
Budget & Financial Summary: The “No Parking” signage cost approximately
$110 and is accounted for in the Parking Enterprise Fund budget.
Attachments:
1. Ordinance
2. Map
112
113
114
Lodge
College Main
P a t r i c i a
U n i v e r s i t y D r i v e
Lodge Street Parking Restriction
115
September 23, 2010
Consent Agenda Item 2w
Smoking Ordinance Amendment
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion regarding a proposed
amendment to the City’s smoking ordinance defining smoking-related medical or scientific
research and adding it as an exception.
Recommendation(s): Staff recommends approval of the amendment.
Summary: Staff has been contacted by a professor involved in smoking cessation research
in the Department of Psychology at Texas A&M University regarding a possible amendment
to the smoking ordinance defining smoking-related medical or scientific research and adding
it as an exception.
The proposed amendment states that a smoking-related medical or scientific research
“means an enclosed indoor workplace, to the extent that tobacco smoking is an integral part
of a medical or scientific research study that has been sanctioned by an accredited
university or medical institution.”
The ordinance currently states that “Smoking is not allowed at any public meeting, in any
public place, or in a workplace unless specifically permitted” as an exception. The only
exceptions listed in the ordinance include actors or actresses in theatrical performance,
specialty tobacco shops and hookah bars.
Budget & Financial Summary: N/A
Attachments:
1. Smoking ordinance – Defining smoking-related medical or scientific research and
adding it as an exception
116
117
118
119
120
September 23, 2010
Consent Agenda Item 2x
Property Casualty Insurance Policies for Fiscal Year 2011
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion regarding City of College
Station Property/Casualty, Excess Liability and Workers Compensation Insurance Policies for
Fiscal Year 2011. FY11 premiums have decreased 22% from FY10 premiums. With the
addition of Auto Property Damage coverage, the net decrease in premiums is 14% over
FY10 premiums. Council action is required to reject responses received from RFP 10-85, as
replaced by RFP 10-94.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently
Recommendation(s): The City of College Station Human Resources Department
recommends approval of these insurance policies for the period October 1, 2010 to
September 30, 2011.
Policy Type FY 2010 Premium FY2011 Premium Savings/increase
Excess Liability/Workers’ Compensation with Star National Insurance Co. $289,801.00 214,453.00 -$75,348.00
Property/Boiler and Machinery with Affiliated FM $101,434.00 92,088.00 -$9,346.00
Crime Coverage with Great American Insurance $4,522.00 2,000.00 -$2,522.00
EMT Liability with Western World Insurance Co. $5,077.64 5,077.64 $0.00
Net Savings FY11 $400,834.64 313,618.64 -$87,216.00
Add Coverage for Vehicles >$50,000
Auto Property Damage Insurance with Great American Insurance $0.00 29,890.00 $29,890.00
Summary: On July 15, 2010, the City issued two Requests for Proposals (10-84, 10-85) to
obtain FY 2011 insurance coverage through competitive means. RFP 10-85 was determined
upon closing to lack appropriate weighted evaluation criteria, and replacement RFP 10-94
was issued August 31, 2010. The City’s sole broker of record, McGriff, Seibels, and Williams
of Texas, Inc., evaluated responsive proposals received. The City’s Risk Management Office
further reviewed the responsive proposals and the broker recommendations.
The recommended insurance policy rates on Property, Excess Liability and Workers’
Compensation include a three-year rate guarantee. All policies are renewable annually up to
two one-year terms, with reviews on each anniversary date. Limits of liability and
deductibles remain the same as in FY10.
Budget & Financial Summary: Funds are available in the FY11 budget in the
Property/Casualty Fund and the Workers Compensation Fund.
Auto Property Damage Insurance is a new policy to insure City vehicles with a purchase
price or replacement value in excess of $50,000. Risk Management recommends this
coverage.
Attachments:
Broker’s Recommendation Letter for Property Insurance
Broker’s Recommendation Letter for Excess Liability & Workers’ Compensation Insurance
121
-
MCGRIFF. SEIBELS & WILLIAMS OF TEXAS. INC.
5080 Spectrum Drive, Suite 900B, Addison, TX 75001 Tel (469) 232-2100 Fax (469) 232-2101
September 13,2010
Ms. Retha Blakely
Risk Management Department
City of College Station
1101 Texas Ave.
College Station, TX 77840
Re: RFP #10-84 Property, Mobile Equipment, Boiler & Machinery, Fleet Catastrophic Loss
Insurance Coverage
Retha,
Thank you for the' opportunity to assist the City of College Station in the evaluation of proposals
submitted in response to RFP # 10-84 Property, Mobile Equipment, Boiler & Machinery, Fleet
Catastrophic Loss Insurance Coverage. The City received two proposals; 1) Affiliated FM
(incumbent) and 2) Texas Municipal League Intergovernmental Risk Pool-TML.
The proposals were evaluated using the City's criteria as set forth in the RFP. Please see attached the
comparison of evaluation factors and spreadsheet comparison of coverage.
In addition to providing the lowest quote, the Affiliated FM proposal exceeded the TML proposal in
meeting the City's requirements for financial stability and coverage form.
It is our recommendation that the City purchase the Affiliated FM policy for Property, Mobile
Equipment, Boiler & Machinery, and Fleet Catastrophic Insurance for the premium of $92,088.
The $92,088 premium represents a $9,346 savings over last year's premium with the same terms and
conditions as the expiring policy.
Thank you for the opportunity to work with the City of College Station. Please let us know if you have
any questions regarding this evaluation.
~1in?ere~2Pl-'{J fl ...-J
)It"" ,~ohnny Fontenot, CPCU, ARM, AIC
Executive Vice President
122
City of College Station RFP # 10-84
Property Insurance Evaluation Factors
Evaluation Factor Weight Affiliated FM TML
35% 35 20Competiveness of rates/fees $92,088 $153,025
20% 20 15Qualifications/Financial Stability Non-rated
10% 10 10References
35% 35 15
Does not meet Proposed policy conditions, minimum coverage exclusions, and coverage forms requirements on
multiple items
TOTAL 100 100 60
123
City of College Station Property Coverage Comparison 2010-2011
Expiring Limits Affiliated FM TML
A.M. Best Rating A+XV A+XV Not Rated
Property:
Total Insured Value $177,116,704 $230,221,272 $217,650,841
Loss Limit : Sm,! 16 704 $230,221,272 SI99525,596
Rale: SO.0542 SO.0379
Sub Limits;
Extra Expense 1500,000 $500,000 $25000
Property in Transit SI,OOO,OOO S1000,OOO SI,OOO
Accounts Receivable S5oo,OOO $500,000 $10,000
Valuable Papers S500,OOO $500,000 SIO,OOO
Ordinance or Law Coverage Sl,ooo,oool $1,000,000 Policy Limi
Flood $75,000,000 $75,000,000 'Policy Lim!
Earthquake or Movement $75 000,000 I S75000,OOO Policy Limi
Demolition & Increased Cost of Construction SI,OOO,OOO $1000,000 Policy Limi
Errors and Omissions SI,OOO,OOO $1,000,000 No Coverage
Expediting Expenses $250000 $250,000 No Coverage
Newly Acquired Locations (reported within 90
days) $1,500,000 SI,500,OOO $1,000,000
Miscellaneous Unnamed Locations Sl,ooo,OOO SI,OOO,OOO No Coverage
Data, Prouams & Software S500,OOO S500,OOO $10000
Fine Arts $250,000 S250,000 $250,000
Deferred Payments SIOOOOO $100,000 No Coverage
Gross Earnings SI,OOO,OOO $1000,000 No Coverage
Fire Figbting Materials & Expense $]00,000 SIOO,OOO Policy Limi
Professional Fees SIOO,ooo SIOO 000 No Coverage
Trees, Shrubs, Plants SI00,ooo· SI,ooO oer item SIOO,OOO -$1.000 ocr ilem $10,000 -S250 per item
Pavements & Roadways S250,ooO. S250,OOO Must be Scheduled
Land & water Clean-up S5O,000 S50,OOO 20000
Installation Floater $250,000 $250000 No Coverage
Fungus, Mold or Mildew $1,000,000 SI,OOO,OOO Policy Limi
OtT-Premises Service Interruption -PD S250,000 $250,000 Included
Arson or Theft Reward SIOO,OOO SIOO,OOO No Coveral;c
Money & Securilies SIOO,OOO SIOO,OOO No Coverage
Locks & Keys S100,OOO SIOO 000 No Coverage
Tenants Legal Liability & Expense S100,ooo $100,000 No Coverage
Soft Costs S100,000 S100,000 No CovcrllJ!.e
Business Intermption-
Days of Ordinary Payroll 30 30 No Coverage
Days ofQvil Aothorlty 30 30 No Coverage
OtT-Premises Service Interruption S250,OOO $250000 No Covenu<c
Contingent Business Interruption $250,000 $250,000 No Coverage
Research & Development Expense $250,000 $250,000 No Covera,ge
Ingress!Egress $250,000 S250,000 No Coverage
Tax Treatment SIOO,ooO $100,000 No Coverage
Days of Extended renoa 0 naeJDlllty 30 30 No Cover8j>;e
Boiler and Machinery:
Boiler and Machinery Coverage (Any One
Accident) Policy Limit Policy Limi S30.000,000
Vehicle & Mobile Equip (Floater-
Catastrophic Loss):
Per Occurrence ? $20.900275 $9,952,757
Per Piece of Mobile Equipment S6,569,635 S13 845,293 $8,172,488
Deductible:
124
CitY of College Station Property Coverage Comparison 2010-2011
Earth Movement SIOO,OOO S100,000 SIOO,OOO
Flood Zone A $500,000 S500 000 $100,000
Flood -LlbraryJPolice $250000 $250000 $100,000
Flood SIOO,OOO $100,000 S)OO,OOO
Wind & Hail SIOO 000 SIOO,OOO' S100,000
B&M • Properly Damage $50,000 S50,000 $50,000
BI Waiting Period 120 Hours 120 Hours No Coverage
EDP SIOO,OOO SIOO,OOO $100,000
Contractors Equipment $250,000 $250,000 $25,000
All Other Losses $]00,000 SIOO,OOO SIOO,OOO
Terms and Endorsements:
GO-Day Notice or CancellationlNon Renewal Yes Yes Yes
All Risk Coverage Yes Yes Yes
Replacement Cost Coverage (Properly, B&M) Yes Yes Yes
Terrorism (Certified) Policy Limi If Purchased, Policy Limi $25,000,000
Property Premium :
Boiler & M.ochinery Prcm lum:
Vehicle & Mobile Equipment Premium.
TOTAL PREMIUM:
Engineering Fee :
Terrorism Premium :
$95,934 S87.288 $119,226
Included Included Included
Included Included S33,799
$95,934 $87288 153,025
$2,500 S2,800 SO
$3,000 S2,000 SO
Total with Terrorism 11-.=.S:;lO;.:1,l.;,4:;;.3,;.4..l.1_....L.. -..:S9=2!.:.O.:::88::J1_-l ...::S::.l;;::S3::!..0~2:::5~1
125
MCGRIFF. SEIDELS & WILLIAMS OF TEXAS. INC.
5080 Spectrum Drive, Suite 900E, Addison, TX 75001 Tel (469) 232-2100 Fax (469) 232-2101
September 14, 2010
Ms. Retha Blakely
Risk Management Department
City of College Station
1101 Texas Ave.
College Station, TX 77840
Re: RFP #10-94 Excess Liability and Workers' Compensation Insurance Coverage
Retha,
Thank you for the opportunity to assist the City of College Station in the evaluation of proposals
submitted in response to RFP # 10-94 Excess Liability and Workers' Compensation Insurance
Coverage. A total of seven different carriers responded to the RFP offering proposals on multiple lines
of coverage:
Excess Liability -Star Insurance, TML, Travelers
Excess Workers' Compensation -Star Insurance, TML, New York Marine
Commercial Crime -Federal Insurance, TML, Great American
Auto Property Damage -Great American, TML
EMT Liability -Western World
The proposals were evaluated using the City's criteria as set forth in the RFP. Please see attached the
comparison of evaluation factors and spreadsheet comparisons of coverage.
Excess Liability and Workers' Compensation
Star Insurance provided a package program that includes all requested Excess Liability lines and
Excess Workers' Compensation. This package .rr()gram is the lowest cost proposal that meets the
City's insurance requirements. Additionally, Star has offered a three year rate guarantee and broader
tenns and conditions favorable to the City.
It is our recommendation that the City purchase the Star Insurance policy for Excess Liability
and Workers' Compensa.tion Insurance for the premium of $214,453.
The $214,453 premium represents a $75,348 savings over last year's premium with the same terms and
conditions as the expiring policy.
126
Commercial Crime
Great American provided the lowest cost proposal for Commercial Crime Insurance and meets City
requirements for this coverage.
It is our recommendation that the City purchase the Great American Insurance policy for
Commercial Crime Insurance for the premium of $2,000.
The $2,000 premium represents a $2,522 savings over last year's premium with the same terms and
conditions as the expiring policy.
Auto Property Damage
Great American provided the lowest cost proposal for Auto Property Damage Insurance and meets
City requirements for this coverage.
It is our recommendation that the City purchase the Great American Insurance policy for Auto
Property Damage Insurance for the premium of $29,890.
EMT Liability
Western World provided the only proposal for EMT Liability. The proposal is a renewal of the
existing policy at the same terms, conditions, and premium as expiring.
It is our recommendation that the City purchase the Western World Insurance policy for EMT
Liability Insurance for the premium of $5,077.64.
Thank you for the opportunity to work with the City of College Station. Please let us know if you have
any questions regarding these evaluations.
(roere~_-
'f J"'--l:-V<'.£\
Joimny Fontenot, CPCU, ARM, AlC
Executive Vice President
127
City of College Station RFP # 10-94
Excess Liability Insurance Evaluation Factors
Evaluation Factor
Competiveness of rates/fees
Weight
35%
Star Insurance
35
TML
25
No rate Quarantee
Travelers
20
No rate quarantee
Qualifications/Financial Stability 20% 20 15
Non-rated
20
References 10% 10 10 10
Proposed policy conditions,
exclusions, and coverage forms
35% 35 15
Does not meet
minimum coverage
requirements on
multiple items
15
Does not meet
minimum coverage
requirements on
multiple items
TOTAL 100 100 65 65
128
City of College Station RFP # 10-94
Excess Workers' Compensation Insurance Evaluation Factors
Evaluation Factor
Competiveness of rates/fees
Weight
~5%
Star Insurance
35
TML
30
No rate guarantee
New York Marine
25
No rate guarantee
Qualifications/Financial Stability 20% 20 15
Non-rated
20
References 10% 10 10 10
Proposed policy conditions,
exclusions, and coverage forms
35% 35 15
Does not meet
minimum coverage
requirements on
multiple items
15
Does not meet
minimum coverage
requirements on
muttiple items
TOTAL 100 100 70 70
129
City of College Station RFP # 10-94
Commercial Crime Insurance Evaluation Factors
Evaluation Factor Weight Federal Insurance TML Great American
Competiveness of rates/fees 35% 20 32 35
Qualifications/Financial Stability 20% 20 15
Non-rated
20
References 10% 10 10 10
35% 35 35 35
Proposed policy conditions,
exclusions, and coverage forms
TOTAL 100 85 92 100
130
City of College Station RFP # 10-94
Auto Property Damage Insurance Evaluation Factors
Evaluation Factor Weight Great American TML
35% 3035Competiveness of rates/fees
1520% 20Qualifications/Financial Stability Non-rated
10% 1010References
3535% 35
Proposed policy conditions,
exclusions, and coverage forms
TOTAL 100 100 90
131
September 23, 2010
Consent Agenda Item 2y
Notice of Non-Renewal with Standard Insurance Company for Long Term Disability
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action and discussion to approve a resolution not
to exercise Contract Number 09-092 renewal option #3 with Standard Insurance Company
for long term disability benefits.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently
Recommendation(s): The City of College Station Human Resources Department
recommends that the City not exercise Contract Number 09-092 Renewal Option #3 with
Standard Insurance Company for long term disability (LTD) coverage, without penalty.
Summary: To continue the City's efforts to maintain cost-effective and affordable group
health insurance coverage for City of College Station employees, the Human Resources
Department has issued Requests for Proposals for certain coverages. Severing selected
benefits from the group package and offering them as voluntary coverages will provide
custom-designed benefits plans that meet the specific employee needs. As a result of this
new group insurance plan structure, the City has no need to renew the existing contract. A
requirement of the contract is that the City provide the vendor notice of the decision not to
exercise the renewal option.
Budget & Financial Summary: Funds are available in the FY11 budget in the Benefits
Fund to cover group insurance benefits costs.
Attachments: Resolution to approve the contract non-renewal.
132
133
September 23, 2010
Consent Agenda Item 2z
Notice of Contract Termination with CVS Caremark for Prescription Drug Benefits
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action and discussion approving a resolution to
terminate the CVS Caremark Prescription Drug Benefits contract, #08-213, effective
January 1, 2011, without cause and without penalty, according to the terms of the contract.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently
Recommendation(s): The City of College Station Human Resources Department
recommends that the City terminate Contract Number 08-213, without cause and without
penalty, with CVS Caremark for prescription drug coverage.
Summary: To continue the City's efforts to maintain cost-effective and affordable group
health insurance coverage for City of College Station employees, the Human Resources
Department has issued Requests for Proposals for certain coverages, including prescription
drug benefits. A requirement of the contract is that the City provide 90 days notice of
termination to CVS Caremark.
Budget & Financial Summary: Funds are available in the FY11 budget in the Benefits
Fund to cover group insurance benefits costs.
Attachments: Resolution to approve the termination of the agreement with CVS Caremark.
134
135
September 23, 2010
Regular Agenda Item 1
Single-Family Overlay Rezoning for College Hills-Woodlands
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
ordinance amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official
Zoning Map,” of the Code of Ordinances of College Station, Texas, specifically zoning 115.14
acres along Munson Avenue, Marsteller Avenue, Woodland Parkway, Ashburn Avenue, Rose
Circle, and Holt Street between Lincoln Avenue and Gilchrist Avenue with Neighborhood
Prevailing Overlay
Relationship to Strategic Goals: Goal II. Neighborhood Integrity
Recommendation(s): At their meeting on September 2nd, the Planning and Zoning
Commission voted (6-1) to recommend approval of the amendment. Staff recommended
approval of the Ordinance amendment.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The current designation of the
properties subject to the rezoning request is Neighborhood Conservation. Neighborhood
Conservation is a land use designated “for areas that are essentially built-out and are
not likely to be the focus of extensive infill development or redevelopment. Further,
these areas often were platted before current development regulations were in place
often resulting in non-conforming situations. These areas are appropriate for overlays or
zoning classifications that provide additional character protection and address non-
conforming issues.” The proposed request is consistent with the purpose of the
Neighborhood Conservation designation.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The immediately adjacent properties
are zoned for single-family, and the overlay is compatible with the adjacent properties.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: Properties
are all individually platted lots for single-family use, and are suitable for development as
such.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
properties are all developed as single-family uses or vacant, making it eligible for a
Single-Family Overlay.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
There is no change in use involved in the designation of a Single-Family Overlay. A
136
Single-Family Overlay does impact future development opportunities on properties which
may reduce speculative purchasing with the intent to redevelop properties more densely
than currently exists.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: As an existing
neighborhood, adequate water, wastewater, stormwater, and transportation facilities
exist to support the uses in the overlay.
ADDITIONAL SINGLE FAMILY OVERLAY INFORMATION
1. Overlay District Boundaries: The boundary of this overlay includes 164 lots platted as
portions of several subdivisions. It includes 10 different block faces. This rezoning
exceeds the minimum requirements of the rezoning boundary requirements which
requires more than 30 lots or a platted phase of a subdivision.
.
2. Neighborhood Meeting Requirements: The Neighborhood representatives attended a
Pre-Application Conference with City Staff on June 24, 2009. A neighborhood meeting
was held with City Staff on September 9, 2009 with 30 residents in attendance.
3. Petition by the Owners: The College Hills Woodlands Neighborhood Association
presented a petition signed by 53% of the owners in the neighborhood (82 of 158
owners). 54% of the number of properties was signed for, representing 46% of the land
area within the boundary of the rezoning. The signatures were verified by City Staff with
information from the Brazos County Appraisal District and the Brazos County property
records.
4. District Requirements: New construction, redevelopment, or additions to any
structure within the Neighborhood Prevailing Overlay must develop according to the
median pattern of development for the following standards:
· Minimum front setback
· Maximum front setback
· Minimum side street setback
· Minimum lot size
· Building height
· Maximum lot coverage
The following item also applies based on the most frequent pattern of placement:
· Garage location and orientation
Landscaping is also included in the overlay and provides standards for the preservation,
protection, and replacement of existing mature trees.
Budget & Financial Summary:
Attachments:
1. Rezoning Map
2. Draft Planning & Zoning Commission Regular Meeting Minutes
3. Ordinance
137
Future
F r a n c i s D r
L i n c o l n A v
D o m i n i k D r
Tarrow St
D o m i n i k D r
Mu nso n Av
Ashburn Av
H o l t
G i l c h r i s t A v
Williams St
R o s e C r
L y c e u m C t
Woodland Pw
Marsteller Av
S a n c t u a r y C t
Avenue B
G r a n d
O
a
k
s
C
r
Walton Dr
U n n a m e d 7 2 8 3
M a r s t e l l e r A v
LegendRezoning BoundaryProperties with Verified Signatures
August 18, 2010
¯
138
139
140
141
September 23, 2010
Regular Agenda Item 2
406 Boyett Street and 407 Second Street – Right-of-Way Abandonment
To: Glenn Brown, City Manager
From: Bob Cowell, Director of Planning and Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning a 152 square foot portion of right-of-way located at
406 Boyett Street and a 207 square foot portion of right-of-way located at 407 Second
Street. The subject portions of right-of-way are located on Lot 4 and Lot 5, respectively, of
Block 20 within the W.C. Boyett Estate Subdivision according to the plat recorded in Volume
100, Page 440 of the Deed Records of Brazos County, Texas.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This right-of-way abandonment accommodates future development of the
subject tracts. There are no public or private utilities in the subject portions of right-of-way
to be abandoned.
The 152 square foot and 207 square foot portions of right-of-way to be abandoned are
located on Lot 4 and Lot 5, respectively, of Block 20 within the W.C. Boyett Estate
Subdivision according to the plat recorded in Volume 100, Page 440 of the Deed Records of
Brazos County, Texas.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Attachment 5 - Application for Abandonment (On file with the City Secretary)
142
B
OYETT ST
C H U R C H A V
FIR
ST ST
TAUBER ST
COLLEGE M
AIN
W
ELL
B
O
R
N R
D
U N I V E R S I T Y D R
C H E R R Y S T
C R O S S S T
STASNEY STSPRUCE S T
SECOND ST
P A T R I C I A S T
NAGLE ST
LODGE ST
U N NAMED869 1
L O U I S E A V
M A P L E A V
U N N A M E D 8 6 8 7
P A T R I C I A S T
L O U I S E A V
Vicinity Map
±SCALE:1" = 3,000'
Site Location
143
C H E R R Y S T
B
OYETT ST
SECOND ST
Location Map
±SCALE:1" = 500'
Right-of-WayAbandonment
144
145
146
EXHIBIT A
147
EXHIBIT A
148
EXHIBIT A
149
150
151
152
September 23, 2010
Regular Agenda Item 3
Water Utility Rate Increases
To: Glenn Brown, City Manager
From: Dave Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding an ordinance
amending Chapter 11, "Utilities" Section 2, "Water and Sewer Services," of the Code of
Ordinances of the City of College Station, Texas having the effect of raising rates for water
service and wastewater service.
Relationship to Strategic Goals: Financially sustainable city providing response to core
services and infrastructure.
Recommendation: Staff recommends approval of the ordinance.
Summary: The attached ordinance implements the water and sewer rates discussed with
Council at the August 18, 2010 Budget Workshop, and will generate the revenue required
for the FY-11 Budget that was adopted by City Council on September 13, 2010. The
proposed rates will increase the Service Charges and Usage Charges as follows:
1. Water Service Fees: 2% increase (amount varies by meter size)
2. Residential Water: Usage Old Rate New Rate
0-10,000 $2.22 $2.26
11-15,000 $2.88 $2.94
16-20,000 $3.54 $3.61
21-25,000 $4.20 $4.28
26,000 and up $4.86 $4.96
3. Commercial Water: 2% increase (from $2.44 to $2.49 per 1,000)
4. Commercial Irrigation: 10% increase (from $2.44 to $2.68 per 1,000)
5. Sewer Service Fees and Volume Rates: 3% increase (amount varies)
This rate increase is required to keep up with the increased cost of operating the water and
wastewater systems. In addition to general inflation, operating costs have risen due to
increased electrical costs.
The conservation rate for commercial irrigation systems is required to promote water
conservation. The Simsboro aquifer has reached its maximum permitted annual withdrawal
limit, and conservation is essential to keep future demands within our permit limits.
Budget & Financial Summary: The proposed rate increases are estimated to generate
approximately $13.1 million in water and $11.9 million in sewer revenues. This increase is
needed to continue meeting financial policies and bond covenants.
Attachment:
Ordinance
153
154
155
156
157
September 23, 2010
Regular Agenda Item 4
Electric Rate Ordinance
To: Glenn Brown, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding an ordinance
amending Chapter 11, “Utilities” Section 4, “Electric Service” of the Code of Ordinances of
the City of College Station, Texas having the effect of raising revenues for electric services
approximately six percent (6%).
Recommendation(s): Staff recommends approval of the ordinance. The approved budget
assumes this rate increase is adopted.
Summary: The attached ordinance authorizes the implementation of a rate increase to
raise revenues by approximately six percent (6%).
This rate increase is necessary to cover increased costs due to wholesale power, system
expansion projects, and Electric Reliability Council of Texas (ERCOT) administrative fees.
This will also allow payment of required transfers to the City general fund.
Budget & Financial Summary: The proposed rates will increase revenues by
approximately six percent (6%) and are needed to continue to meet financial policies and
bond covenants.
Attachments:
1. Electric Rate Ordinance
158
159
160
161
162
163
164
165
166
167
168
169
September 23, 2010
Regular Agenda Item 5
2010 Atmos Rate Review Mechanism Increase
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion regarding an ordinance
approving an increase in rates for Atmos Energy pursuant to the Rate Review Mechanism
tariff approved in 2008.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: The City of College Station, along with 148 other cities served by Atmos Energy
Mid-Tex Division ("Atmos" or "Company"), is a member of the Atmos Cities Steering
Committee ("ACSC"). On March 15, 2010, Atmos Mid-Tex filed with the City an application
to increase natural gas rates pursuant to the Rate Review Mechanism ("RRM") tariff
approved by the City as part of the settlement of the Atmos Mid-Tex 2007 Statement of
Intent to increase rates.
The Atmos Mid-Tex RRM filing sought a $70.2 million rate increase. The City worked with
ACSC to analyze the schedules and evidence offered by Atmos Mid-Tex to support its
request to increase rates. The Ordinance and attached RRM tariff are the result of
negotiations between ACSC and the Company to resolve issues raised by ACSC during the
review and evaluation of ACSC's RRM filing. The Ordinance resolves the Company’s RRM
filing by authorizing an increase in the Company’s base rate of $27 million effective for bills
rendered on or after October 1, 2010. Additionally, the Ordinance authorizes supplemental
revenue of $3.4 million to be recovered through the customer charge component of rates to
cover direct costs associated with a steel service line replacement program.
The RRM tariff was approved by cities as part of the settlement agreement to resolve Atmos'
2007 rate increase case. Atmos' rate request represents the third filing pursuant to the
three-year trial project known as the RRM process. The RRM process was created
collaboratively by the Steering Committee and Atmos as an alternative to the GRIP
surcharge process. ACSC opposed GRIP because it constituted piecemeal ratemaking, did
not allow any reasonableness review, and did not allow participation by cities or recovery of
cities’ rate case expenses. The RRM process has allowed for a more comprehensive rate
review and annual adjustment as a substitute for GRIP filings during the three-year trial
period specified by the tariff.
Budget & Financial Summary: The monthly bill impact for the average residential
customer will be a $1.40 increase (about a 3.15% increase in the total bill).
Attachments:
1. Ordinance
2. Model Staff Report
(Tariffs “Attachment A”, Proof of Revenue “Attachment B”, Settlement Agreement
“Attachment C” are on file in the City Secretary’s Office)
170
171
172
173
174
175
176
177
178
September 23, 2010
Regular Agenda Item 6
Fire Station No. 6 Construction Manager at Risk Contract
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on a Construction
Manager at Risk (CMAR) contract with Bartlett Cocke, L.P. for the Fire Station No. 6 project
for a not to exceed amount of $6,000,000.00.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the CMAR contract with Bartlett
Cocke, L.P. for a not to exceed amount of $6,000,000.00.
Summary: The design of Fire Station No. 6 is approximately 30% complete. It is now
time to add the CMAR to the project team. As the CMAR, Bartlett Cocke, L.P. will provide
assistance to the City of College Station and the architect with the design of the
improvements, selection of building systems, cost estimating, value engineering, and
scheduling during the pre-construction phase enabling the City of College Station to
construct the Fire Station No. 6 project. Bartlett Cocke, L.P. will function as the General
Contractor and will be responsible for the construction of Fire Station No. 6 for a Guaranteed
Maximum Price (GMP) that is within the $6,000,000.00 construction budget.
As the General Contractor in the CMAR delivery method, Bartlett Cocke, L.P. must publicly
solicit sealed bids for all of the construction activities (e.g. civil/site work, plumbing,
electrical, mechanical, etc) in the same manner as the City of College Station. The lowest
responsible bidder for the various construction activities to be completed or components to
be supplied and installed will perform the actual work under the direct supervision of
Bartlett Cocke, L.P. It is possible for Bartlett Cocke, L.P. to perform some of the
construction activities; provided Bartlett Cocke, L.P. submits a competitive bid meeting the
bidding requirements, and is deemed the lowest responsible bidder.
Budget & Financial Summary: This project is funded from the 2008 bond authorization
in the amount of $6,990,000.00. Funds in the amount of $620,922.89 have been committed
or expended to date, leaving a balance of $6,369,077.11 for construction of the project and
other expenses.
Attachments:
1. Contract – a copy is available in the City Secretary’s Office
2. Location Map
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Fire Station No. 6
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Fire Station No. 6
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September 23, 2010
Regular Agenda Item 7
Appointments to Brazos Animal Shelter Board of Directors
To: Glenn Brown, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding the City’s
appointments to the Brazos Animal Shelter’s Board of Directors.
Recommendation(s): Staff recommends reappointing Mrs. Judy LeUnes and Assistant
Police Chief Larry Johnson.
Summary: Mrs. Judy LeUnes currently serves as Chair of the Brazos Animal Shelter Board
of Directors and has expressed interest in being reappointed as the City’s representative.
Staff is also recommending the reappointment of Assistant Chief Larry Johnson as he has
supervision over College Station’s Animal Control Division.
These two individuals’ terms end at the end of September.
Budget & Financial Summary: N/A
Attachments: N/A
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