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HomeMy WebLinkAbout08/12/2010 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Item 2b - Jones-Butler Roadway Extension and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Project Number ST0905 Coversheet revised 7 Resolution 9 Location Map 10 Debt Reimbursement Resolution 11 Item 2c - Resolution to Approve Preliminary Official Statements Coversheet revised 14 Resolution 16 Project List 20 Item 2d - Annual Agreement for T-Shirts, Caps, and Polos Coversheet revised 22 Bid Tab Sheet 23 Item 2e - Purchasing Follow-up Audit Coversheet revised 34 Purchasing Follow-up Audit Report 35 Item 2f - Special Election Coversheet revised 38 Coversheet spanish 39 Resolution 40 Resolution spanish 41 Notice of Special Election 42 Notice of Special Election 44 Item 2g - 2010 Amendment to Agreement for Services with the Brazos Valley Softball Umpires Association Coversheet - BVSUA Amendment revised 47 1 - 2010 Amendment to BVSUA agreement signed by legal 48 Item 2h - Emerald Forest Drainage Change Order Coversheet revised 50 Change Order 51 Statement of Services 52 Location Map 56 Item 2i - Northgate Barricade Safety Project – Rejection of Bid 10-60 Coversheet revised 57 Bid Tab 58 Item 2j - SH 60 funding agreement Coversheet revised 59 Resolution 60 Supplemental Agreement 61 No. 1 - Rezoning for Independence Harley-Davidson 1 Coversheet revised 63 Background 65 Maps and Photos 66 Ordinance 68 No. 2 - UDO Amendment - Bicycle, Pedestrian, and Greenways Advisory Board Coversheet revised 72 Ordinance 73 No. 3 - Water Master Plan Coversheet revised 79 Summary 80 Ordinance 83 No. 4 - Ordinance Establishing Sidewalk Fund Coversheet revised 85 P&Z Minutes 86 Red-Line Version of UDO 88 Ordinance 91 No. 5 - User Fee Ballot Item Coversheet revised 96 Resolution 97 2 Mayor Council members Nancy Berry Jess Fields Mayor Pro Tem Dennis Maloney John Crompton Katy-Marie Lyles City Manager Dave Ruesink Glenn Brown Agenda College Station City Council Regular Meeting Thursday, August 12, 2010 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for Special Meeting July 13, 2010 and July 22, 2010 Regular Meeting. b. Presentation, possible action, and discussion regarding a resolution approving award of a Professional Services Contract for the design of the Jones-Butler Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Further action is needed to reject the original Request for Proposal, RFQ 10-22, Penberthy Road Extension and resulting statements of qualifications. 3 City Council Regular Meeting Page 2 Thursday, August 12, 2010 c. Presentation, possible action, and discussion on a resolution approving Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2010" and "City of College Station, Texas Certificates of Obligation, Series 2010" including selection of a date for opening bids. d. Presentation, possible action, and discussion authorizing the award of Bid No. 10-64 for the purchase of T- shirts, caps, and polo shirts for athletic programs sponsored by the Parks Department and for other City Departments for uniforms with C C Creations ($47,000) and Monograms and More ($38,000) for a combined annual estimated expenditure of $85,000. e. Presentation, possible action, and discussion regarding the results from the purchasing process follow-up audit report. f. Presentation, possible action and discussion of resolution approving an interlocal agreement between the City of College Station and Brazos County for the conduct and management of the City of College Station Special election and the approval of the Notice of Special Election that will be held on Tuesday, November 2, 2010. Presentación, posible acción y discusión acerca de la resolución para aprobar un acuerdo interlocal entre la Ciudad de College Station y el Condado de Brazos para conducir y manejar las elecciones especiales de la Ciudad de College Station y aprobar la Notificación de Elecciones especiales que se celebrarán el día martes 2 de noviembre de 2010. g. Presentation, possible action, and discussion regarding an amendment to the Agreement for Services with the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues and programs (Contract Number 09-085) in an amount not to exceed $183,900.00 total per year. h. Presentation, possible action, and discussion regarding a change order to the Emerald Forest drainage improvements design contract with Kimley Horn Associates in the amount of $13,000. i. Presentation, possible action and discussion regarding rejection of a bid 10-60 from N-Line Traffic Maintenance for the deployment and take down of Northgate pedestrian/traffic safety devices. The amount for the bid was to not exceed $117,000 for the year beginning on September 2, 2010 at $2,250 per week. j. Presentation, possible action, and discussion of a resolution approving a resolution approving a supplemental agreement with TxDOT allowing the transfer of $237,200.00 from funds paid for FM 60 improvements to cover a portion of the amount owed to the State for Wellborn Road Improvements and refunding the remaining balance of $235,500.00 to the City. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public 4 City Council Regular Meeting Page 3 Thursday, August 12, 2010 comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, specifically a rezoning for 2.76 acres from A-O Agricultural Open to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership located at 4101 State Highway 6 South. 2. Public hearing, presentation, possible action, and discussion on an amendment to Chapter 12, City of College Station Code of Ordinances, Unified Development Ordinance Article 2 Development Review Bodies as it relates to the creation of a Bicycle, Pedestrian, and Greenways Advisory Board. 3. Public hearing, presentation, possible action, and discussion to consider an Ordinance amending the City of College Station Comprehensive Plan (Ordinance 3186 as amended by Ordinance 2010-3226, 2010- 3247 and 2010-3255) by adopting the Water System Master Plan, for the City of College Station. 4. Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12, “Unified Development Ordinance”, Section 8.2.A.13, “Sidewalks”, of the Code of Ordinances of the City of College Station, Texas, for the purpose of establishing alternatives to the construction of sidewalks with development and a sidewalk fund. 5. Presentation, possible action, and discussion of a resolution calling for a special election and calling for a Transportation User Fee. 6. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, August 12, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 6th day of August, 2010 at 2:00 p.m. ________________________________ Tanya McNutt, Deputy City Secretary 5 City Council Regular Meeting Page 4 Thursday, August 12, 2010 I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on August 6, 2010 at 2:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2010 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2010. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 6 August 12, 2010 Consent Agenda Item No. 2b Jones-Butler Roadway Extension and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Project Number ST0905 To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding a resolution approving award of a Professional Services Contract for the design of the Jones-Butler Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Further action is needed to reject the original Request for Proposal, RFQ 10-22, Penberthy Road Extension and resulting statements of qualifications. Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response to Core Services and Infrastructure. Goal IV, Improving Multimodal Transportation. Recommendation(s): Staff recommends approval of a resolution and award of the Professional Services Contract to Jones & Carter, Inc., and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Staff further recommends rejection the original Request for Proposal, RFQ 10-22, Penberthy Road Extension and subsequent responses for that project. Summary: Request for Proposal (RFQ) 10-22 was originally issued and opened in late December 2009. Due to a critical error resulting in six (6) statements of qualifications not considered during the evaluation process, staff determined the best course of action was to re-issue the RFQ. Request for Qualification (RFQ #10-66) was re-issued in June 2010. Jones & Carter, Inc. was selected to design this project based upon their qualifications and prior experience of designing other roadway projects. The extension of Jones-Butler is one of the transportation projects included in the 2008 Bond Election. The scope of the project is for design and construction of a Major Collector from the intersection of Luther Street & Jones-Butler to the intersection of George Bush & Penberthy Road. The Texas Department of Transportation (TxDOT) is planning a grade separation at the intersection of George Bush & Wellborn Road to help facilitate automobile and pedestrian traffic through that intersection and the railroad crossing. Once the grade separation is constructed, Marion Pugh Road will be right-in and right-out only, with no left-turn capabilities onto George Bush. This will limit access to the West Campus of Texas A&M University for residents along this corridor as well as commuters that utilize Holleman and Jones Butler, and cause additional traffic on Wellborn Road and/or Harvey Mitchell Parkway. The extension of Jones-Butler will provide direct access to West Campus and also expand our transportation network in this part of the City 7 Budget & Financial Summary: The current budget for this project is $3,283,500. Funds in the amount of $16,867 have been expended or committed to date, leaving a balance of $3,266,633 for design and construction. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the long term debt has not been issued for the project. The debt for the project is scheduled to be issued later this fiscal year and in future fiscal years. Attachments: 1.) Resolution 2.) Project Location Map 3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt 8 9 L U T H E R G E O R G E B U S H M A R I O N P U G H W E L L B O R N PE N BE RTH Y S I E N N A JONES-BUTLER H O L L E M A N P A R K P L A C E G E O R G E B U S H 1 inch = 400 feet Jones-Butler Road ExtensionProject Location Map $ Legend Penberthy Road 10 11 12 13 August 12, 2010 Consent Agenda Item No. 2c Resolution to Approve Preliminary Official Statements To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion on a resolution approving Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2010" and "City of College Station, Texas Certificates of Obligation, Series 2010" including selection of a date for opening bids. Recommendation(s): Council’s approval of the attached resolution accepting the Preliminary Official Statements, with the Official Statements to be approved at the time of the actual sale of the GOs, and COs on August 26, 2010. Summary: This is the next step in the process for the City to issue long term debt for capital projects. The City Council is authorized to approve the issuance of Certificates of Obligation (COs) after approving a resolution directing notices to be published of the intent to issue the COs and General Obligation Bonds as approved by voters in an election held for that purpose. The bond sales will occur on August 26, 2010 and at that time the City Council will consider the ordinances authorizing the issuance of the General Obligation Bonds, and Certificates of Obligation. The City of College Station typically issues debt to fund various capital projects identified and approved as a part of the annual budget. The City primarily uses three types of debt instruments to fulfill those requirements: 1. General Obligation Bonds (GOBs) are based on the full faith and credit of the City and are paid primarily through the debt service portion of the ad valorem tax rate. GOBs are authorized by the voters and therefore the notice is provided in the election process. 2. Utility Revenue Bonds (URBs) are backed by the revenues of the City's various utilities and are issued as a business activity. These are typically only issued for utility capital projects. 3. Certificates of Obligation (COs) normally include at least one additional revenue stream such as utility revenues, but are considered to be much like GOBs and therefore normally receive a rating similar to GOBs. Our policy for issuing CO's allows more flexibility in their issue than GOBs, particularly when other revenues are anticipated to assist in debt service. The General Obligation debt issue is planned to provide resources for street and park improvements and construction of fire station #6. The GO Bonds total $19,635,000. The Certificates of Obligation debt issue is planned to provide resources for technology projects, purchase of the Arts Council building, electric and wastewater improvements and debt issuance costs. The CO Bonds total $3,900,000. 14 Budget & Financial Summary: Staff reviewed the impact of these debt issues on the City's ability to meet debt service requirements and the effect they may have either on ad valorem tax or utility rates. The recommendation to move forward with this issue will not impact the ad valorem rate or the utility rates. Attachments: 1. Resolution Approving Notices of Sale, Preliminary Official Statements and related materials for the Sale of "City of College Station, Texas General Obligation Improvements Bonds, Series 2010", and "City of College Station, Texas Certificates of Obligation, Series 2010” including selection of a date for opening bids. 2. GO & CO project list. 3. Preliminary Official Statement dated August 2010, General Obligation bonds, Series 2010 and Certificates of Obligation, Series 2010. (Available in City Secretary's Office) 4. Notice of Sale and Bidding Instructions, General Obligation Bonds, Series 2010. (Available in City Secretary’s Office) 5. Notice of Sale and Bidding Instructions, Certificates of Obligation, Series 2010. (Available in City Secretary’s Office) 15 RESOLUTION APPROVING NOTICES OF SALE,PRELIMINARY OFFICIAL STATEMENTS,AND RELATED MATERIALS FOR THE SALE OF "CITY OF COLLEGE STATION,TEXAS GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2010"AND "CITY OF COLLEGE STATION,TEXAS CERTIFICATES OF OBLIGATION,SERIES 2010",INCLUDING SELECTION OF A DATE FOR OPENING BIDS WHEREAS,the City Council of the City of College Station,Texas (the "Council")has determined that it is in the best interest of the City of College Station,Texas (the "City")to issue its General Obligation Improvement Bonds,Series 2010 in the principal amount of $19,635,000,and its Certificates of Obligation,Series 2010 in the principal amount of $3,900,000 (collectively,the "Obligations")for purposes described in the below described documents as soon as possible; WHEREAS,the City's Chief Financial Officer,the City's Financial Advisor,and the City's Bond Counsel are prepared to distribute necessary documents for such sale on a competitive bid basis; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,TEXAS THAT: 1.The Official Notices of Sale,including the Official Bid Forms,and the Preliminary Official Statements for each series of Obligations,substantially in the fonns attached hereto are hereby approved, and the Chief Financial Officer of the City and the City's Financial Advisor are authorized to distribute same among entities which would be interested in bidding on the Obligations and other interested persons. 2.The Chief Financial Officer of the City and the City's Financial Advisor are authorized to apply to rating agencies for ratings on the Obligations and to bond insurance companies for possible insurance of the payment of the Obligations and to make presentations to them and provide to such entities the information reasonably requested by them. 3.The Council hereby deems the Preliminary Official Statements to be final in compliance with Rule 15c2-12 of the Securities and Exchange Commission. 4.The Council hereby authorizes its advisors,the Chief Financial Officer of the City,and its members to do all things necessary to sell the Obligations on August 26,2010. PASSED AND APPROVED TillS 12TH DAY OF AUGUST,2010. Nancy Berry,Mayor Tanya McNutt,Acting City Secretary (SEAL) 16 APPROVED: lVti~rn,arkhurst &Horton L.L.P.,Bond Counsel *** 17 EXHIBIT A OFFICIAL NOTICES OF SALE 18 EXHIBITB PRELIMINARY OFFICIAL STATEMENTS 19 2010 Draft Debt Issue 2003 General Obligation Bonds Streets 1,080,000$ Oversize Participation (Holleman Ext)ST0519 20 Yrs Streets Total 1,080,000$ 2003 GOB Total 1,080,000$ 2008 General Obligation Bonds Streets 2,185,000$ Victoria Avenue ST0903 20 Yrs 875,000 Hike and Bike Trail Completion ST0904 20 Yrs 400,000 Jones Butler (Penberthy) Extension ST0905 20 Yrs 6,925,000 Barron Road Widening Phase II ST1026 20 Yrs 1,000,000 Royder Rd Improvements (Barron authorization)TBD 20 Yrs 60,000 Rock Prairie Rd West ROW ST1025 20 Yrs Streets Total 11,445,000$ Parks 720,000$ Skate Park PK0911 20 Yrs 150,000 Central Park Improvements PK1001 20 Yrs Parks Total 870,000$ General Government 6,240,000$ Fire Station #6 GG0903 20 Yrs General Govt Total 6,240,000$ 2008 GOB Total 18,555,000$ GOB Total 19,635,000$ Certificates of Obligation General Government 150,000 Server Consolidation CO0901 7 Yrs 260,000 Fiber Optic Infrastructure CO0902 7 Yrs General Govt Total 410,000$ Governmental - Other 520,000 ACBV Building 5 Yrs 520,000$ Governmental CO Subtotal 930,000$ 8/1/2010 14:37 20 Certificates of Obligation Electric Projects 2,530,000$ 20 Yrs Water Projects -$ 20 Yrs Wastewater Projects 300,000$ Utility CO Subtotal 2,830,000$ 20 Yrs Estimated Debt Issuance Costs 140,000$ Certificates of Obligation Total 3,900,000$ Total Debt Issue 23,535,000$ 21 August 12, 2010 Consent Agenda Item No. 2d Annual Agreement for T-Shirts, Caps, and Polos To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion authorizing the award of Bid No. 10-64 for the purchase of T-shirts, caps, and polo shirts for athletic programs sponsored by the Parks Department and for other City Departments for uniforms with C C Creations ($47,000) and Monograms and More ($38,000) for a combined annual estimated expenditure of $85,000. Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently Recommendation(s): Staff recommends approval to purchase T-shirts, caps, and polos to the two lowest responsible bidders, C C Creations and Monograms and More. Summary: These purchases will be made as needed during the term of the agreement. CC Creations and Monograms and More have the best pricing in combination with all the items bid on. This bid reflects approximately 9% increase in material costs, but a 0% increase in costs for silk/screen printing and embroidering (labor costs). Additionally, approximately 80% ($68,000) of the total expenditures is utilized by the Athletic Division in the Parks and Recreation Department for league play: adult softball, volleyball, flag football, youth softball, volleyball, flag football, basketball, challenger sports and swim teams. The cost of these shirts are calculated into the registration fees charged to program participants and are recovered by the Parks and Recreation Department through these registration fees. The other 20% ($17,000) shirts purchased are used as employee uniforms for Fire, Public Works, Electric, etc. Based on historical usage, the estimated annual expenditures for T- shirts, caps, and polo shirts with CC Creations is $47,000 and Monograms and More is $38,000. Total annual expenditure is estimated at $85,000. Budget & Financial Summary: Nine (9) sealed, competitive bid were received and opened on Tuesday, June 15, 2010. Funds are budgeted and available in various departmental operating budgets. Attachments: Bid Tabulation 22 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) ITEM QTY DESCRIPTION 1 100 Adult T-Shirt, Short Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. 50% Cotton/50% Polyester (S-XLG) Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Product/Style No.8000 G8000 8000 8000 8000 8000 8000 8000 8000 Weight 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00 Large Qty Order (Over X each) Over 300 97 Over 500 72 Over 144 >100 White:Standard Qty Price $1.64 $1.40 $5.24 $1.70 $5.99 $2.05 $7.60 $1.81 $1.85 Large Qty Price $1.64 $1.40 $4.04 $1.70 $5.99 $1.79 $5.83 $1.67 $1.75 Special Orders (1-11 each)$1.64 $5.24 $5.99 $2.05 $7.60 $2.09 $2.05 Size 2X-3X $2.78 2x $1.00 3x 2.00 $7.58 $3.20 $7.49 $3.27 $8.89 $3.06 $3.15 Size 4X-5X $2.78 4x $3.00 5x $4.00 $7.58 Not Available $8.99 Not Available $8.89 $3.07 $3.15 Light Colors:Standard Qty Price $2.31 $1.85 $6.04 $2.40 $5.99 $2.57 $8.95 $2.55 $2.80 Large Qty Price $2.31 $1.85 $4.82 $2.40 $5.99 $2.23 $6.77 $2.35 $2.60 Special Orders (1-11 each)$2.31 $6.04 $5.99 $2.57 $8.95 $2.94 $3.00 Size 2X-3X $3.42 Same $8.24 $3.90 $7.49 $3.94 $10.64 $3.77 $4.25 Size 4X-5X $3.42 Same $8.24 Not Available $8.99 Not Available $10.64 Not Available $4.25 Dark Colors:Standard Qty Price $2.48 $2.10 $6.36 $2.40 $5.99 $2.77 $8.95 $2.55 $2.90 Large Qty Price $2.48 $2.10 $5.14 $2.40 $5.99 $2.41 $6.77 $2.35 $2.70 Special Orders (1-11 each)$2.48 $6.36 $5.99 $2.77 $8.95 $2.94 $3.10 Size 2X-3X $3.98 Same $9.22 $3.90 $7.49 $4.53 $10.64 $3.77 $4.50 Size 4X-5X $3.98 Same $9.22 Not Available $8.99 Not Available $10.64 Not Available $4.50 2 235 Adult T-Shirt, Short Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. No Pocket. 100% Preshrunk Cotton (S-XLG) Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Product/Style No.2000 2000 2000 2000 2000 2000 2000 2000 2000 Weight 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00 Large Qty Order (Over X each)24 24 Over 300 97 Over 500 144 Over 144 >100 White:Standard Qty Price $1.75 $1.50 $5.44 $1.80 $5.99 $2.18 $7.73 $1.94 $2.00 Large Qty Price $1.75 $1.50 $4.22 $1.80 $5.99 $1.90 $4.64 $1.79 $1.90 Special Orders (1-11 each)$1.75 $5.44 $5.99 $2.18 $7.73 $2.24 $2.10 Size 2X-3X $2.54 2x $1.00 3x 2.00 $6.22 $3.30 $7.49 $3.29 $8.92 $3.17 Size 4X-5X $2.81 4x $3.00 5x $4.00 $6.22 $3.80 $8.99 $3.29 $8.92 $3.17 Light Colors:Standard Qty Price $2.36 $1.95 $6.50 $2.55 $5.99 $2.73 $9.09 $2.68 $2.80 Large Qty Price $2.36 $1.95 $5.18 $2.55 $5.99 $2.37 $5.60 $2.47 $2.60 Special Orders (1-11 each)$2.36 $6.50 $5.99 $2.73 $9.09 $3.09 $3.00 Size 2X-3X $2.91 Same $8.42 $4.05 $7.49 $4.04 $10.64 $4.25 Size 4X-5X $3.52 Same $8.42 $4.50 $8.99 $4.04 $10.64 $4.25 Dark Colors:Standard Qty Price $2.61 $2.21 $6.68 $2.55 $5.99 $2.97 $9.09 $2.87 $2.98 Large Qty Price $2.61 $2.21 $5.46 $2.55 $5.99 $2.58 $5.60 $2.65 $2.90 Special Orders (1-11 each)$2.61 $6.68 $5.99 $2.97 $9.09 $3.32 $3.08 Size 2X-3X $3.33 Same $9.22 $4.05 $7.49 $4.53 $10.64 $4.50 Size 4X-5X $3.98 Same $9.22 $4.50 $8.99 $4.53 $10.64 $4.50 Page 1 of 11 23 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 3 2500 Adult T-Shirt, Short Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. With Pocket. 100% Preshrunk Cotton (S-XLG) Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Product/Style No.2300G 2300 2300 2300 2300 2300 2300 2300 2300 Weight 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00 Large Qty Order (Over X each)24 24 Over 300 97 Over 500 500 Over 144 >100 White:Standard Qty Price $2.99 $2.53 $7.52 $3.15 $6.74 $3.48 $9.12 $3.29 $3.37 Large Qty Price $2.99 $2.55 $6.30 $3.15 $6.74 $3.03 $4.14 $3.03 $3.27 Special Orders (1-11 each)$2.99 $7.52 $6.74 $3.48 $9.12 $3.80 $3.47 Size 2X-3X $4.28 2x $1.00 3x 2.00 $9.74 $4.65 $8.24 $4.85 $10.59 $4.72 $4.85 Size 4X-5X $4.28 4x $3.00 5x $4.00 $9.74 $5.00 $9.74 $4.85 $10.59 $4.72 $4.85 Light Colors:Standard Qty Price $3.43 $2.95 $8.28 $3.75 $6.74 $3.95 $10.60 $3.73 $4.40 Large Qty Price $3.43 $2.95 $7.02 $3.75 $6.74 $3.44 $4.95 $3.49 $4.00 Special Orders (1-11 each)$3.43 $8.28 $6.74 $3.95 $10.60 $4.37 $4.48 Size 2X-3X $4.91 Same $10.80 $5.25 $8.24 $5.52 $12.45 $5.41 $6.20 Size 4X-5X $4.91 Same $10.80 $5.50 $9.74 $5.52 Not Available $5.41 $6.20 Dark Colors:Standard Qty Price $3.94 $3.34 $9.16 $4.25 $6.74 $4.49 $10.60 $4.34 $4.45 Large Qty Price $3.94 $3.34 $7.94 $3.75 $6.74 $3.91 $4.95 $4.01 $4.05 Special Orders (1-11 each)$3.94 $9.16 $6.74 $4.49 $10.60 $5.01 $4.58 Size 2X-3X $4.65 Same $11.94 $5.75 $8.24 $6.23 $12.45 $6.15 $6.30 Size 4X-5X $4.65 Same $11.94 $6.25 $9.74 $6.23 Not Available $6.15 $6.30 4 360 Adult T-Shirt, Short Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. With Pocket. 100% Preshrunk Cotton (S-XLG) Manufacturer Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T No Bid Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T Product/Style No.5180T 5180T 5180T 5180T 5180T 5180T 5180T 5180T Weight 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ Standard Qty Order (12 - X each)24 24 24 24 12-499 36 12 <l00 Large Qty Order (Over X each)24 24 Over 300 97 Over 500 144 Over 144 >100 White:Standard Qty Price $2.23 $2.16 $6.24 $2.25 $2.68 $8.27 $2.31 $2.52 Large Qty Price $2.23 $5.02 $2.25 $2.33 $5.17 $2.13 $2.50 Special Orders (1-11 each)$2.23 $6.24 $2.68 $8.27 $2.67 $2.58 Size 2X-3X $3.62 2x $1.00 3x 2.00 $8.62 $4.25 $4.15 $9.84 $3.99 $4.09 Size 4X-5X $3.62 4x $3.00 5x $4.00 $8.62 $5.25 $4.15 $9.84 $3.99 $4.08 Light Colors:Standard Qty Price $3.35 $8.14 $3.35 $3.87 $10.33 $3.69 $4.05 Large Qty Price $3.35 $6.92 $3.35 $3.36 $6.84 $3.41 $4.15 Special Orders (1-11 each)$3.35 $8.14 $3.87 $10.33 $4.26 $6.08 Size 2X-3X $4.28 $10.42 $5.25 $5.28 $12.33 $5.41 $6.08 Size 4X-5X $4.68 $10.42 $5.50 $5.28 Not Available $5.41 $4.18 Dark Colors:Standard Qty Price $3.70 $3.38 $8.76 $3.75 $4.49 $10.33 $4.08 $4.15 Large Qty Price $3.70 $7.54 $3.75 $3.91 $6.84 $3.77 $4.25 Special Orders (1-11 each)$3.70 $8.76 $4.49 $10.33 $4.71 $6.18 Size 2X-3X $4.63 $11.76 $5.70 $6.12 $12.33 $6.15 $6.18 Size 4X-5X $5.49 $11.76 $6.00 $6.12 Not Available $6.15 Page 2 of 11 24 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 5 50 Adult T-Shirt, Long Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. No Pocket. 100% Preshrunk Cotton (S-XLG) Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Product/Style No.2400 2400 G2400 G2400 G2400 G2400 G2400 G2400 G2400 Weight 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ Standard Qty Order (12 - X each)24 24 24 24 24 12-499 3 12 <l00 Large Qty Order (Over X each)24 24 Over 300 Over 500 72 Over 144 >100 White:Standard Qty Price $3.63 $3.31 $9.10 $4.10 $8.99 $4.45 $10.16 $4.30 $4.41 Large Qty Price $3.63 $3.31 $7.88 $4.10 $8.99 $3.87 $8.12 $3.97 $4.31 Special Orders (1-11 each)$3.63 $9.10 $8.99 $4.45 $10.16 $4.97 $4.51 Size 2X-3X $5.20 2x $1.00 3x 2.00 $11.74 $5.70 $10.49 $6.10 $11.92 $6.01 $6.17 Size 4X-5X $5.20 4x $3.00 5x $4.00 $11.74 $5.85 $11.99 $6.10 $11.92 $6.01 $6.17 Light Colors:Standard Qty Price $4.31 $3.95 $10.30 $5.00 $8.99 $5.20 $11.75 $5.08 $5.50 Large Qty Price $4.31 $3.95 $9.08 $5.00 $8.99 $4.53 $9.57 $4.69 $5.40 Special Orders (1-11 each)$4.31 $10.30 $8.99 $5.20 $11.75 $5.87 $5.60 Size 2X-3X $5.85 Same $13.52 $6.50 $10.49 $6.84 $13.64 $6.79 $7.39 Size 4X-5X $6.14 Same $13.52 $11.99 $6.84 Not Available $6.79 $7.39 Dark Colors:Standard Qty Price $4.62 $4.20 $10.88 $5.35 $8.99 $5.57 $11.75 $5.46 $5.60 Large Qty Price $4.62 $4.20 $9.66 $5.35 $8.99 $4.84 $9.57 $5.04 $5.50 Special Orders (1-11 each)$4.62 $10.88 $8.99 $5.57 $11.75 $6.30 $5.70 Size 2X-3X $6.36 Same $13.74 $6.90 $10.49 $7.34 $13.64 $7.31 $7.49 Size 4X-5X $6.36 Same $13.74 $7.50 $11.99 $7.34 Not Available $7.31 $7.49 6 200 Youth T-Shirt, Short Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. 50% Cotton/50% Polyester (S-M-L) Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Product/Style No.8000 8000 8000B 8000B 8000B 8000B 8000B 8000B 8000B Weight 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00 Large Qty Order (Over X each)24 24 Over 300 Over 500 144 Over 144 >100 White:Standard Qty Price $1.56 $1.29 $5.12 $1.75 $5.99 $1.97 $7.51 $1.81 $1.78 Large Qty Price $1.56 $1.29 $3.88 $1.75 $5.99 $1.71 $4.41 $1.67 $1.75 Special Orders (1-11 each)$1.56 $5.12 $5.99 $1.97 $7.51 $2.09 $1.84 Light Colors:Standard Qty Price $1.98 $1.65 $5.82 $2.35 $5.99 $2.42 $8.64 $2.55 $2.46 Large Qty Price $1.98 $1.65 $4.60 $2.35 $5.99 $2.10 $5.15 $2.35 $2.43 Special Orders (1-11 each)$1.98 $5.82 $5.99 $2.42 $8.64 $2.94 $2.50 Dark Colors:Standard Qty Price $2.21 $1.87 $6.20 $2.65 $5.99 $2.65 $8.64 $2.73 $2.49 Large Qty Price $2.21 $1.87 $4.98 $2.65 $5.99 $2.31 $5.15 $2.52 $2.46 Special Orders (1-11 each)$2.21 $6.20 $5.99 $2.65 $8.64 $3.15 $2.52 Page 3 of 11 25 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 7 600 Youth T-Shirt, Short Sleeve, Taped shoulder to shoulder, double needle sleeve and bottom hem w/seamless collar. No Pocket. 100% Preshrunk Cotton (S-M-L) Manufacturer Gildan Gildan Gildan Gildan No Bid Gildan Gildan Gildan Gildan Product/Style No.2000B 2000B 2000B 2000B 2000B 2000B 2000B 2000B Weight 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ Standard Qty Order (12 - X each)24 24 24 24 12-499 36 12 <l00 Large Qty Order (Over X each)24 24 Over 300 Over 500 500 Over 144 >100 White:Standard Qty Price $1.54 $1.38 $5.28 $1.86 $2.08 $7.63 $1.83 $1.78 Large Qty Price $1.54 $1.38 $4.06 $1.86 $1.81 $4.01 $1.69 $1.74 Special Orders (1-11 each)$1.54 $5.28 $2.08 $7.63 $2.12 $1.84 Light Colors:Standard Qty Price $1.83 $1.70 $6.08 $2.45 $2.58 $8.89 $2.35 $2.46 Large Qty Price $1.83 $1.77 $4.86 $2.45 $2.42 $4.88 $2.17 $2.43 Special Orders (1-11 each)$1.83 $6.08 $2.58 $8.89 $2.72 $2.50 Dark Colors:Standard Qty Price $2.04 $2.05 $6.58 $2.75 $2.89 $8.89 $2.63 $2.49 Large Qty Price $2.04 $2.05 $5.36 $2.75 $2.52 $4.88 $2.47 $2.46 Special Orders (1-11 each)$2.04 $6.58 $2.89 $8.89 $3.09 $2.52 8 935 Adult Polo, Short Sleeve, Welt Knit Color and Cuffs, 2 Button Plackets, double needle bottom hem 50% Cotton/50% Polyester (S- XLG) Manufacturer Jerzees Jerzees Jerzees Jerzees No Bid Jerzees Jerzees Jerzees Jerzees Product/Style No.437 437 437M 437M 437M 437M 437M 437M Weight N/A N/A N/A N/A N/A N/A N/A N/A Standard Qty Order (12 - X each)24 24 24 24 12-499 36 12 <50 Large Qty Order (Over X each)24 24 Over 300 72 Over 500 1000 Over 144 >50 White:Standard Qty Price $4.88 $6.65 $10.76 $4.60 $4.89 $9.85 $5.38 $5.60 Large Qty Price $4.88 $6.65 $9.54 $4.60 $4.25 $9.35 $4.97 $5.50 Special Orders (1-11 each)$4.88 $10.76 $4.89 $9.85 $6.21 $5.80 Size 2X-3X $6.63 2x $1.00 3x 2.00 $14.40 $6.50 $7.17 $12.27 $7.74 $7.49 Size 4X-5X $6.84 4x $3.00 5x $4.00 $15.22 $7.40 $7.17 $12.81 $8.29 $7.49 Light Colors:Standard Qty Price $5.39 $6.99 $11.62 $5.15 $5.43 $10.85 $5.94 $6.52 Large Qty Price $5.39 $6.99 $10.40 $5.15 $4.72 $10.35 $5.48 $6.48 Special Orders (1-11 each)$5.39 $11.62 $5.43 $10.85 $6.86 $6.62 Size 2X-3X $6.99 Same $14.94 $6.80 $7.55 $13.19 $8.14 $8.85 Size 4X-5X $7.63 Same $15.68 $7.65 $7.97 $13.71 $8.57 $9.37 Dark Colors:Standard Qty Price $5.77 $7.60 $12.26 $5.25 $5.57 $10.85 $6.35 $6.52 Large Qty Price $5.77 $7.60 $11.04 $5.25 $4.84 $10.35 $5.87 $6.48 Special Orders (1-11 each)$5.77 $12.26 $5.57 $10.85 $7.34 $6.62 Size 2X-3X $7.46 Same $15.66 $7.30 $8.03 $13.19 $8.63 $8.85 Size 4X-5X $8.11 Same $16.58 $8.20 $8.53 $13.71 $9.14 $9.37 Page 4 of 11 26 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 9 58 Adult Polo, Short Sleeve, Welt Knit Color and Cuffs, 2 Button Plackets, double needle bottom hem. With Pocket 100% Cotton Pique (S-XLG) Manufacturer Outer Banks Outer Banks Outer Banks Outer Banks Wearguard Outer Banks Outer Banks Outer Banks Outer Banks Product/Style No.2101 2101 2101 2101 3470 2101 2101 2101 2101 Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <50 Large Qty Order (Over X each)24 24 Over 150 72 Over 500 100 Over 144 >50 White:Standard Qty Price $11.03 $10.95 $21.38 $11.75 $15.74 $12.00 $16.80 $12.16 $12.48 Large Qty Price $11.03 $10.95 $20.30 $15.74 $10.44 $16.65 $11.22 $12.40 Special Orders (1-11 each)$11.03 $21.38 $15.74 $12.00 $16.80 $14.03 $12.58 Size 2X-3X 2x 13.27 3x 15.37 2x $1.00 3x 2.00 $28.78 $14.15 $18.74 $16.60 $21.71 $14.63 $1.33 Size 4X-5X $17.41 4x $3.00 5x $4.00 $32.22 $18.50 No Bid $18.75 $24.00 $17.70 $19.80 Light Colors:Standard Qty Price $11.03 $11.45 $21.38 $11.75 $15.74 $12.00 $16.80 $12.16 $12.48 Large Qty Price $11.03 $11.45 $20.30 $15.74 $10.44 $16.65 $11.22 $12.40 Special Orders (1-11 each)$11.03 $21.38 $15.74 $12.00 $16.80 $14.03 $12.58 Size 2X-3X 2x 13.27 3x 15.37 Same $28.78 $15.15 $18.74 $16.60 $21.71 $14.63 $17.33 Size 4X-5X $1.74 Same $32.22 $18.50 No Bid $18.75 $24.00 $17.70 $19.80 Dark Colors:Standard Qty Price $11.03 $11.50 $21.38 $11.75 $15.74 $12.00 $16.80 $12.16 $12.48 Large Qty Price $11.03 $11.50 $20.30 $15.74 $10.44 $16.65 $11.22 $12.40 Special Orders (1-11 each)$11.03 $21.38 $15.74 $12.00 $16.80 $14.03 $12.58 Size 2X-3X 2x 13.27 3x 15.37 Same $28.78 $15.15 $18.74 $16.60 $21.71 $14.63 $17.33 Size 4X-5X $17.41 Same $32.22 $18.50 No Bid $18.75 $24.00 $17.70 $19.80 10 50 Adult Sweat Shirt, Long Sleeve, Set-in Sleeves, Cotton/Lycra Ribbed Trim, Cover Seamed Armholes, neck and waistband, Oversized Cut. 90% Cotton/10% Polyester (S- XLG) Manufacturer Hanes Hanes Fruit of the Loom Jerzees Wearguard Hanes/Beefy T Fruit of the Loom Hanes/Beefy T Hanes Product/Style No.F260 F260 18430 18012 1285 F260 18430 F260 F260 Weight 10 OZ 10 OZ 10 OZ 10 OZ 9 OZ 10 OZ 10 OZ 10 OZ 10 OZ Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <50 Large Qty Order (Over X each)24 24 Over 100 48 Over 500 100 Over 144 >50 White:Standard Qty Price $7.85 $6.85 $16.96 $8.80 $14.99 $8.63 $13.67 $3.65 $8.96 Large Qty Price $7.85 $6.85 $15.16 $8.80 $14.99 $7.50 $13.50 $7.98 $8.86 Special Orders (1-11 each)$7.85 $16.96 $14.99 $8.63 $13.67 $9.98 $9.06 Size 2X-3X $11.01 2x $1.00 3x 2.00 $22.36 $12.10 $18.74 $11.98 $17.17 $12.13 $12.44 Size 4X-5X Not Available 4x $3.00 5x $4.00 Not Available Not Available $21.74 Not Available Not Available Not Available Not Available Light Colors:Standard Qty Price $8.88 $7.80 $18.74 $9.75 $14.99 $9.73 $15.60 $9.79 $8.96 Large Qty Price $8.88 $7.80 $16.94 $9.75 $14.99 $8.46 $15.50 $9.04 $8.86 Special Orders (1-11 each)$8.88 $18.74 $14.99 $9.73 $15.60 $11.30 $9.06 Size 2X-3X $11.97 Same $23.98 $13.25 $18.74 $12.99 $19.51 $13.18 $12.44 Size 4X-5X Not Available Same Not Available Not Available $21.74 Not Available Not Available Not Available Not Available Dark Colors:Standard Qty Price $9.70 $8.25 $20.12 $10.60 $14.99 $10.59 $15.60 $10.69 $10.96 Large Qty Price $9.70 $8.25 $18.32 $10.60 $14.99 $9.21 $15.60 $9.86 $10.90 Special Orders (1-11 each)$9.70 $20.12 $14.99 $10.59 $15.60 $12.33 $11.06 Size 2X-3X $12.85 Same $25.48 $14.30 $18.74 $13.93 $19.51 $14.16 $14.52 Size 4X-5X Not Available Same Not Available Not Available $21.74 Not Available Not Available Not Available Not Available Page 5 of 11 27 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 11 60 Short Sleeve, Workwear Henley Midweight, Left Chest Pocket, Side Seeamed Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Cadhartt Product/Style No.K-84 K-84 K-84 K-84 K-84 K-84 K-84 K-84 Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101 White:Standard Qty Price $10.03 $15.50 $19.80 $12.00 $13.07 $19.07 $13.00 $11.33 Large Qty Price $10.03 $18.40 $12.00 $11.36 $18.95 $12.00 $10.50 Special Orders (1-11 each)$10.03 $19.80 $13.07 $19.07 $15.00 $11.55 Size 2X-3X $11.21 2x $1.50 3x $2.50 $21.80 $14.00 $14.57 $20.80 $14.54 $12.67 Size 4X-5X $11.21 4x $3.50 5x $4.50 $21.80 $16.00 $14.57 Not Available Not Available $12.67 Light Colors:Standard Qty Price $10.03 $15.50 $19.80 $12.00 $13.07 $19.07 $13.00 $11.33 Large Qty Price $10.03 $18.40 $12.00 $11.36 $18.95 $12.00 $10.50 Special Orders (1-11 each)$10.03 $19.80 $13.07 $19.07 $15.00 $11.55 Size 2X-3X $11.21 Same $21.80 $14.00 $14.57 $20.80 $14.54 $12.67 Size 4X-5X $11.21 Same $21.80 $16.00 $14.57 Not Available Not Available $11.33 Dark Colors:Standard Qty Price $10.03 $15.50 $19.80 $12.00 $13.07 $19.07 $13.00 $10.50 Standard Qty Price $10.03 $18.40 $12.00 $11.36 $18.95 $12.00 $11.55 Large Qty Order (Over X each)$10.03 $19.80 $13.07 19.07 $15.00 12.67 Large Qty Price $11.21 $21.80 $14.00 $14.57 $20.80 $14.54 $12.70 Special Orders (1-11 each)$11.21 $21.80 $16.00 $14.57 Not Available Not Available Not Available 12 60 Short Sleeve, Workwear Henley Midweight, Left Chest Pocket, Side Seeamed Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Cardhardtt Product/Style No.K-87 K-87 K-87 K-87 K-87 K-87 K-87 K-87 Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101 White:Standard Qty Price $8.85 $14.50 $17.80 $11.50 $11.75 $17.33 $11.47 $10.00 Large Qty Price $8.85 $16.40 $10.22 17 10.58 9.8 Special Orders (1-11 each)$8.85 $17.80 $11.75 $17.33 $13.23 $10.70 Size 2X-3X $9.74 2x $1.50 3x $2.50 $19.30 $14.00 $12.88 $18.63 $14.53 $11.00 Size 4X-5X $9.74 4x $3.50 5x $4.50 $19.30 $16.00 $12.88 Not Available Not Available $11.00 Light Colors:Standard Qty Price $8.85 $14.50 $17.80 $11.50 $11.75 $17.33 $11.47 $10.00 Large Qty Price $8.85 $16.40 $10.22 $17.00 $10.58 $9.80 Special Orders (1-11 each)$8.85 $17.80 $11.75 $17.33 $13.23 $10.70 Size 2X-3X $9.74 Same $19.30 $14.00 $12.88 $18.63 $14.53 $11.00 Size 4X-5X $9.74 Same $19.30 $16.00 $12.88 Not Available Not Available $11.00 Dark Colors:Standard Qty Price $8.85 $14.50 $17.80 $11.50 $11.75 $17.33 $11.47 $10.00 Standard Qty Price $8.85 $16.40 $10.22 $17.00 $10.58 $9.80 Large Qty Order (Over X each)$8.85 $17.80 $11.75 $17.33 $13.23 $10.70 Large Qty Price $9.74 $19.30 $14.00 $12.88 $18.63 $14.53 $11.00 Special Orders (1-11 each)$9.74 $19.30 $16.00 $12.88 Not Available Not Available $11.00 Page 6 of 11 28 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 13 60 Ash Fiber Content 99% Cotton, 1% Polyester or Heather Grey 90% Cotton 10% Polyester, 3- button Closure, Left Chest Pocket, Side Seam Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Carhartt Product/Style No.K-84 K-84 K-84 K-84 K-84 K-84 K-84 K-84 Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101 White:Standard Qty Price $10.03 $17.25 $19.80 $12.00 $13.07 $47.67 $13.00 $11.33 Large Qty Price $10.03 $18.40 $12.00 $11.36 47.5 12 10.50 Special Orders (1-11 each)$10.03 $19.80 $13.07 $47.67 $15.00 $11.55 Size 2X-3X $11.21 2x $1.50 3x $2.50 $21.80 $14.00 $14.57 $52.87 $14.54 $12.67 Size 4X-5X $11.21 4x $3.50 5x $4.50 $21.80 $16.00 $14.57 Not Available Not Available $12.67 Light Colors:Standard Qty Price $10.03 $17.25 $19.80 $12.00 $13.07 $47.67 $13.00 $11.33 Large Qty Price $10.03 $18.40 $12.00 $11.36 $47.50 $12.00 $10.50 Special Orders (1-11 each)$10.03 $19.80 $13.07 $47.67 $15.00 $11.55 Size 2X-3X $11.21 Same $21.80 $14.00 $14.57 $52.87 $14.54 $12.67 Size 4X-5X $11.21 Same $21.80 $16.00 $14.57 Not Available Not Available $12.67 Dark Colors:Standard Qty Price $10.03 $17.25 $19.80 $12.00 $13.07 $47.67 $13.00 $11.33 Large Qty Price $10.03 $18.40 $12.00 $11.36 $47.50 $12.00 $10.50 Special Orders (1-11 each)$10.03 $19.80 $13.07 $47.67 $15.00 $11.55 Size 2X-3X $11.21 $21.80 $14.00 $14.57 $52.87 $14.54 $12.67 Size 4X-5X $11.21 $21.80 $16.00 $14.57 Not Available Not Available $12.67 14 60 Long Sleeve Workwear Henley, Left Chest Pocket, 3-Button Front Closure 100% Cotton Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Carhartt Product/Style No.K-128 K-128 K-128 K-128 K-128 K-128 K-128 K-128 Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101 White:Standard Qty Price $11.80 $20.50 $22.80 $13.75 $15.50 $21.67 $15.29 $13.33 Large Qty Price $11.80 $21.40 13.48 21.5 14.11 13.03 Special Orders (1-11 each)$11.80 $22.80 $15.50 $21.67 $17.64 $13.80 Size 2X-3X $12.98 2x $1.50 3x $2.50 $24.80 $16.00 $17.00 $23.40 $16.82 $14.67 Size 4X-5X $12.98 4x $3.50 5x $4.50 $24.80 $18.00 $17.00 Not Available Not Available $14.67 Light Colors:Standard Qty Price $11.80 $20.50 $22.80 $13.75 $15.50 $21.67 $15.29 $13.33 Large Qty Price $11.80 $21.40 $13.48 $21.50 $14.11 $13.03 Special Orders (1-11 each)$11.80 $22.80 $15.50 $21.67 $17.64 $13.80 Size 2X-3X $12.98 Same $24.80 $16.00 $17.00 $23.40 $16.32 $14.67 Size 4X-5X $12.98 Same $24.80 $18.00 $17.00 Not Available Not Available $14.67 Dark Colors:Standard Qty Price $11.80 $20.50 $22.80 $13.75 $15.50 $21.67 $15.29 $13.33 Standard Qty Price $11.80 $21.40 $13.48 $21.50 $14.11 $13.03 Large Qty Order (Over X each)$11.80 $22.80 $15.50 $21.67 $17.64 $13.80 Large Qty Price $12.98 $24.80 $16.00 $17.00 $23.40 $16.32 $14.67 Special Orders (1-11 each)$12.98 $24.80 $18.00 $17.00 Not Available Not Available $14.67 Page 7 of 11 29 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 15 60 Long Sleeve Workwear Tshirt, Left Chest Pocket, Crew Neck, 100% Cotton Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Carhartt Product/Style No.K-126 K-126 K-126 K-126 K-126 K-126 K-126 K-126 Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101 White:Standard Qty Price $10.62 $17.25 $20.80 $12.50 $14.00 $19.93 $13.77 $12.11 Large Qty Price $10.62 $19.40 $12.18 19.85 12.71 11.9 Special Orders (1-11 each)$10.62 $20.80 $14.00 $19.93 $15.89 $12.40 Size 2X-3X $11.80 2x $1.50 3x $2.50 $22.80 $15.00 $15.50 $21.67 $15.29 $14.67 Size 4X-5X $11.80 4x $3.50 5x $4.50 $22.80 $17.00 $15.50 Not Available Not Available $14.67 Light Colors:Standard Qty Price $10.62 $20.80 $12.50 $14.00 $19.93 $13.77 $12.10 Large Qty Price $10.62 $17.75 $19.40 $12.18 $19.85 $12.71 $11.90 Special Orders (1-11 each)$10.62 $20.80 $14.00 $19.93 $15.89 $12.40 Size 2X-3X $11.80 Same $22.80 $15.00 $15.50 $21.67 $15.29 $14.67 Size 4X-5X $11.80 Same $22.80 $17.00 $15.50 Not Available Not Available $14.67 Dark Colors:Standard Qty Price $10.62 $17.75 $20.80 $12.50 $14.00 $19.93 $13.77 $12.10 Standard Qty Price $10.62 $19.40 $12.18 $19.85 $12.71 $11.90 Large Qty Order (Over X each)$10.62 $20.80 $14.00 $19.93 $15.89 $12.40 Large Qty Price $11.80 $22.80 $15.00 $15.50 $21.67 $15.29 $14.67 Special Orders (1-11 each)$11.80 $22.80 $17.00 $15.50 Not Available Not Available $14.67 16 75 Short Sleeve Workshirt, Midweight, Left Chest Pocket, Side Seamed, Button Down Collar, 60% Cotton/40% Polyester Manufacturer Van Heusen Van Heusen Carhartt Van Heusen No Bid Van Heusen Van Heusen Van Heusen Van Heusen Product/Style No.13V0042 57850 K-84 56580 56850 57850 Standard Qty Order (12 - X each)24 24 24 24 12 36 12 12+ White:Standard Qty Price $12.61 $21.51 $19.80 $14.15 $14.17 $19.11 $14.95 Large Qty Price $12.61 $18.40 $14.15 $12.32 19 13.80 Special Orders (1-11 each)$12.61 $19.80 $14.17 $19.11 $17.25 Size 2X-3X 2x 14.09 3x 14.62 2x $1.50 3x $2.50 $21.80 $16.15 $17.44 $21.20 $16.58 Size 4X-5X 4x & 5x not available 4x & 5x not available $21.80 Not Available Not Available $22.60 $16.90 Light Colors:Standard Qty Price $13.18 $22.51 $19.80 $14.70 $16.94 20.7320.65 $14.95 Large Qty Price $13.18 $18.40 $14.70 $14.73 $20.73 $13.80 Special Orders (1-11 each)$13.18 $19.80 $16.94 $22.88 $17.25 Size 2X-3X $14.51 Same $21.80 $16.70 $19.02 $24.28 $16.53 Size 4X-5X $15.05 Same $21.80 Not Available Not Available $20.73 $16.90 Dark Colors:Standard Qty Price $14.15 $23.50 $19.80 $15.50 $16.94 $20.65 $14.95 Standard Qty Price $14.15 $18.40 $15.50 $14.73 $20.73 $13.80 Large Qty Order (Over X each)14.15 $19.80 $16.94 $22.88 $17.25 Large Qty Price $15.35 $21.80 $17.50 $19.02 $24.28 $16.58 Special Orders (1-11 each)$15.88 $21.80 Not Available Not Available $16.90 Page 8 of 11 30 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 17 10 Long Sleeve Workshirt, Midlength, Left Chest Pocket, Side Seamed, Button Down Collar Manufacturer Van Heusen Van Heusen Carhartt Van Heusen No Bid Van Heusen Van Heusen Van Heusen Van Heusen Product/Style No.13V0040 57800 K-128 56800 VHS6800 57800 Standard Qty Order (12 - X each)24 24 24 24 12 36 15.93 12+ White:Standard Qty Price $14.15 $22.22 $22.80 $15.20 $15.44 $22.32 $14.70 Large Qty Price $14.15 $21.40 $15.20 $13.4.Not Available 18.38 Special Orders (1-11 each)$14.15 $22.80 $15.44 $22.32 $16.25 Size 2X-3X 2x 15.80 3x 16.39 Same $24.80 $17.20 $18.77 $23.61 $17.55 Size 4X-5X 4x & 5x not available Same $24.80 Not Available Not Available Not Available $15.93 Light Colors:Standard Qty Price $14.74 $22.72 $22.80 $16.00 $17.13 $23.71 $14.70 Large Qty Price $14.74 $21.40 $16.00 $14.90 Not Available $18.38 Special Orders (1-11 each)$16.23 $22.80 $17.13 $23.71 $16.25 Size 2X-3X $16.82 Same $24.80 $18.00 $20.00 $25.04 $16.25 Size 4X-5X $17.65 Same $24.80 Not Available Not Available Not Available $17.55 Dark Colors:Standard Qty Price $15.33 $24.02 $22.80 $16.50 $17.13 $23.71 $15.93 Standard Qty Price $15.33 $21.40 $16.50 $14.90 Not Available $14.70 Large Qty Order (Over X each)$15.33 $22.80 $17.13 $23.71 $18.38 Large Qty Price $17.06 $24.80 $18.50 $20.08 $25.04 $16.25 Special Orders (1-11 each)$17.65 $24.80 Not Available Not Available Not Available $17.55 18 200 Adult Cap, Yupoong, 5-Panel Gold Cap, Constructed Fused Buckram Backing, Sewn Elelits, 1/4" Braided Cord, Matching underbill, Matching Plastic Fastener, 60% Cotton/40% Polyester Poplin, Navy Manufacturer Otto Yupoong Yupoong Hariston No Bid Yupoong Yupoong Yupoong Yupoong Product/Style No.33-073 6007 6007 M800 6002C 6002C 6002 $6,277.00 Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 <501 Standard Qty Price $1.65 $1.99 $5.00 $2.25 $2.40 $6.39 $2.55 $5.93 Large Qty Order (Over X each)24 24 24 24 12-499 36 144 <101 Large Qty Price $1.65 $1.99 $4.88 $2.25 $2.40 $6.39 $2.95 $6.93 Special Orders (1-11 each)$1.30 $1.99 $5.50 $5.75 $2.40 $6.04 $2.55 $5.93 19 280 Adult Cap, Yupoong Mesh Back Cap, Poplin Front Panel, Nylon Mesh Back, 1/4" Constructed Fused Buckram, Backing, Braided Cord, Matching Underbill, Matching Plastic Fasteneer, Navy Manufacturer Cobra Yupoong Yupoong Yupoong No Bid Yupoong Yupoong Yupoong Yupoong Product/Style No.TSM 6003 6003 6511 6003C 6003 6003 6511 Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 24 Standard Qty Price $1.30 $1.99 $5.00 $2.25 $2.40 $6.04 $2.95 $6.93 Large Qty Order (Over X each)24 24 24 24 12-299 36 144 24 Large Qty Price $4.43 $4.48 $2.25 $2.40 $6.04 $2.95 $6.93 Special Orders (1-11 each)$9.15 $1.99 $5.50 $5.75 $2.40 $6.04 $2.95 $6.93 Page 9 of 11 31 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) 20 120 Richardson Pro Caps, Style 185, Youth, Navy, Youth: Small-Medium; Medium-Large, Cotton/Polyester Manufacturer Richardson Richardson Richardson Richardson No Bid Richardon Richardson Outdoor cap Yupoong Product/Style No.185 185 185 185 6195 185 PFX 630 6277Y Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 <500 Standard Qty Price $4.43 $6.95 $10.70 $7.00 $7.45 $11.00 $6.10 $5.93 21 120 Cobblestone Gamegear Shorts Manufacturer Cobblestone Cobblstone Cobblestone Badger Sport No Bid Cobblestone Cobblestone Badger Cobblestone Product/Style No.LF647 LF647 LF647 7209 CP636 4463 4107 LF403 Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 <101 Standard Qty Price $9.15 $16.5 w/pockets $11.00 no pockets $15.70 $8.00 $14.89 $9.27 $8.34 $7.00 $8.00 $8.00 No Charge $10.00 $0.00 $0.00 $19.50 $0.00 $10.00 <8K stiches $30 >8,001 to 12K $45 >12,000 $75 $50.00 No Charge $30.00 $0.00 $50.00 $20.00 $0.00 $0.00 $2.25 $3.00 $2.25 Chest $5.00 Back $15.00 $7.50 $4.00 $1.85 $3.25 $2.50 $2.25 $3.50 $2.50 Chest $5.00 Back $15.00 $2.50 $4.00 $1.85 $3.25 $2.50 $3.00 $4.50 $3.00 Chest $7.50 Back $20.00 $4.00 $4.00 $3.00 $3.25 $2.50 $3.00 $5.00 $4.00 Chest $7.50 Back $20.00 $4.00 $4.00 $3.00 $5.00 $2.50 $2.00 $3.00 $2.00 $1.50 $2.50 $3.50 $5.00 $1.50 $2.00 $3.00 $2.00 $4.50 $2.50 $4.25 $5.00 $1.50 $2.00 $3.00 $2.00 $4.50 $2.50 $4.25 $5.00 $1.50 $0.50 $0.50 $0.35 $1.00 NA $3.00 $6.00 $0.50 $0.75 $0.75 $0.75 $0.40 $1.25 NA $3.00 $6.00 $0.65 $0.75 $15.00 $20.00 No Charge $40.00 $0.00 $0.00 $75.00 $25.00 $0.00 $0.00 $0.00 $24.00 $40.00 $45.00 $50.00 20% of cost per item $0.00 Front/Back One Location 1 Color $0.75 $0.89 $1.16 $3.20 $1.00 $4.00 $1.25 $1.33 $1.40 2 Color $1.00 $1.29 $2.12 $5.34 $1.20 $4.00 $1.40 $1.67 $1.65 3 Color $1.25 $1.69 $3.07 $7.48 $1.55 $4.00 $1.80 $1.93 $1.93 4 Color $1.50 $2.09 $4.02 $9.62 $1.65 $4.00 $2.00 $2.27 $2.20 5 Color $1.75 $2.49 $4.97 $11.76 $1.90 $4.00 $2.50 $2.53 $2.45 6 Color $12.00 $2.89 $5.02 $13.90 $2.00 $4.00 $3.00 $2.80 $2.74 Two Locations 1 Color $1.50 $1.29 $3.32 $2.00 $8.00 $2.50 $2.60 $2.70 2 Color $1.75 $2.09 $5.54 $2.40 $8.00 $2.80 $3.20 $3.20 3 Color $2.00 $3.38 $7.78 $3.10 $8.00 $3.60 $3.73 $3.75 4 Color $2.25 $4.18 $10.04 $3.30 $8.00 $4.00 $4.33 $4.30 5 Color $2.50 $4.48 $12.28 $3.80 $8.00 $5.00 $4.93 $4.80 6 Color $2.75 $5.98 $14.52 $4.00 $8.00 $6.00 $5.47 $5.40 Embroider City Logo – Two Color, W/Filled Heart (Exhibit A) (Per Shirt/Cap) Embroider Logo - 5 color Embroider - 6 color Silk-Screen Set-Up Fee – One Time Charge for Each Embroidery Tape/Punch Fee - One Time Charge for Each New Set-Up Screen Print Charge Per Order - Qty <200 Additional Charges: 1” - 2” Any Color Capital Block Lettering (Iron-On Type) 2.5” – 3.5” Any Color Capital Block Lettering (Iron-On Hourly Rate for Design/Artwork Preparation (Per Hour) Rush Order Charge, For Work Required Within Five (5) Working Days (Per Order) Embroider Department Name (Up to 30 Letters) Embroider Employee Name (Up to 20 Letters) Embroider Employee Rank (Up to 20 Letters) Embroider City Logo – One Color, Non Filled Heart (Exhibit A) (Per Shirt/Cap) Page 10 of 11 32 City of College Station - Purchasing Department Bid Tabulation for #10-64 "Annual T-Shirts, Polos and Caps" Open Date: Tuesday, June 15 2010 @ 2:00 p.m. C.C. Creations (College Station, TX) Monograms and More (College Station, TX) The Cap Shop (Kountze, TX) RT & Associates (Coppell, TX) ARAMARK (Burbank, CA) Ad-Wear (Houston, TX) Beaed, LP (Alvin, TX) Jones and Horvath dba RA Athletic Co. (College Station, TX) Arrow Uniform-Taylor LLC (Taylor, MI) Front/Back One Location 1 Color $0.60 $0.80 $.51 $2.10 $0.90 $3.00 $0.60 $1.33 $1.05 2 Color $0.80 $1.20 $.84 $3.40 $1.10 $3.00 $0.85 $1.67 $1.25 3 Color $1.00 $1.50 $1.17 $4.70 $1.45 $3.00 $0.89 $1.93 $1.40 4 Color $1.20 $1.85 $1.51 $6.00 $1.55 $3.00 $0.95 $2.27 $1.60 5 Color $1.40 $2.20 $1.84 $7.32 $1.80 $3.00 $1.00 $2.53 $1.85 6 Color $1.60 $2.55 $2.18 $8.62 $1.90 $3.00 $1.05 $2.80 $2.05 Two Locations 1 Color $1.20 $1.20 $2.18 $1.80 $6.00 1%3%2% 2 Color $1.40 $1.85 $3.56 $2.20 $6.00 $1.70 $3.20 $2.40 3 Color $1.60 $2.53 $4.94 $2.90 $6.00 $1.78 $3.73 $2.75 4 Color $1.80 $3.20 $6.32 $3.10 $6.00 $1.90 $4.33 $3.15 5 Color $2.00 $4.40 $7.70 $3.60 $6.00 $2.00 $4.93 $3.70 6 Color $2.20 $5.10 $9.08 $3.80 $6.00 $2.10 $5.47 $4.00 Front/Back One Location 1 Color $0.50 $0.75 $.55 $2.60 $0.80 $2.50 $340.00 $0.80 $0.90 2 Color $0.60 $1.15 $.92 $3.52 $1.00 $2.50 $0.50 $1.27 $1.15 3 Color $0.70 $1.45 $1.30 $4.52 $1.35 $2.50 $0.60 $1.53 $1.30 4 Color $0.80 $1.80 $1.67 $5.34 $1.45 $2.50 $0.70 $1.73 $1.45 5 Color $0.90 $2.50 $2.04 $6.24 $1.70 $2.50 $0.80 $1.93 $1.60 6 Color $1.00 $2.50 $2.42 $7.16 $1.80 $2.50 $0.90 $2.07 $1.75 Two Locations 1 Color $1.00 $1.15 $2.64 $1.60 $5.00 $0.80 $2.00 $1.75 2 Color $1.20 $1.00 $3.60 $2.00 $5.00 $1.00 $2.47 $2.20 3 Color $1.40 $2.50 $4.54 $2.70 $5.00 $1.20 $2.87 $2.50 4 Color $1.60 $3.60 $5.50 $2.90 $5.00 $1.40 $3.47 $2.80 5 Color $1.80 $4.30 $6.44 $3.40 $5.00 $1.60 $3.73 $3.15 6 Color $2.00 $5.00 $7.40 $3.60 $5.00 $1.80 $4.07 $3.50 25%20%0%20%20%0%0%0%25% Prices attached Shipping charges are 4% of order amount Disqualified/FOB specifically said DESTINATION Percentage Off of List Price for Items Not Included Screen Print Charge Per Order - Qty 200-499 Screen Print Charge Per Order - Qty 500+ Page 11 of 11 33 August 12, 2010 Regular Agenda Item No. 2e Purchasing Process Follow-up Audit Report To: Mayor and Members of the City Council From: Ty Elliott, City Internal Auditor Agenda Caption: Presentation, possible action, and discussion regarding the results from the purchasing process follow-up audit report. Recommendation(s): None Summary: The purpose of the purchasing process follow-up audit was to determine whether city staff has taken appropriate corrective measures in response to the six audit recommendations put forth in the purchasing process audit report. Based on my review, I found that city staff has fully implemented all six recommendations found in the purchasing process report. Implementing these recommendations have significantly increased the strength of internal controls, reduced the likelihood of fraud, and better aligned the city with purchasing best practices. Attachments: Purchasing Process Follow-up Audit Report 34 Page 1 TO: Audit Committee Members FROM: Ty Elliott, City Internal Auditor DATE: July 13, 2010 SUBJECT: Purchasing Follow-up Audit Report The purchasing follow-up audit was conducted in accordance with the fiscal year 2010 audit plan. This audit report summarizes the purchasing audit recommendations, management’s responses, and the audit follow-up findings (which describe how city management has implemented the auditor’s recommendations). This audit was conducted in accordance with government auditing standards, whi ch are promulgated by the Comptroller General of the United States. 1. Audit Recommendation: The Department of Fiscal Services should create a policy requiring all city purchasing employees to annually certify in writing that that they have read, understand , and will abide by the code of ethics documented in the City of College Station’s Purchasing Manual. Management Response: Management concurs and will require all Purchasing employees to certify in writing during their annual performance evaluations that they have read, understand, and will abide by the City’s code of ethics. Audit Follow-up Finding: Effective December 2008, Performance Evaluation Forms have a certification signed by each employee in the Purchasing Division that states they have read, understand and will abide by the code of ethics documented in the City’s Purchasing Manual. Evaluations occur annually. 2. Audit Recommendation: The Department of Fiscal Services should consider setting up approval hierarchies for the following purchasing system functions: blanket order receipts, field purchase orders (FPO), FPO department approval, FPO payment approval, invoice review, purchase orders, purchase requisitions, and stock requisitions. At the very least, requisition approval levels should be set up in the purchasing system. The requisition approval hierarchy should include two to three levels, with at least the following two levels: (1) departmental or supervisory approval and (2) budget or finance review to verify budget sufficiency and account accuracy. Management Response: Finance concurs and will work with management to set up approval hierarchies for field purchase orders and purchase requisitions. Furthermore, Finance will specifically work with Public Works and Public Utilities to establish approval hierarchies for stock (inventory) requisitions. TY ELLIOTT City Internal Auditor telliott@cstx.gov CITY INTERNAL AUDITOR’S OFFICE 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77842 TEL: (979) 764-6269 FAX: (979) 764-6377 AUDIT COMMITTEE Mayor Nancy Berry Councilmember Jess Fields 35 Page 2 Audit Follow-up Finding: The Department of Fiscal Services has sufficiently separated the purchasing system functions to reduce potential for fraud. The City contracted with Purchasing Solutions Alliance (PSA) to assist Finance in the development of an approval hierarchy for requisition approval including proposed policies and procedures. The resulting approval hierarchies restrict purchasing employees from creating, approving, and authorizing payment for a single purchase order. The new system requires departmental approval and payment approval from two separate user groups for each new purchasing request. 3. Audit Recommendation: The Department of Fiscal Services should limit access of purchasing personnel so that they are unable to create vendors or make changes to the vendor master file. In addition, the accounting personnel who create and maintain the vendor maintenance file should not have access to requisition and receive goods without requisition supervisory approval. Management Response: Management concurs. At this time, no one in Purchasing is able to add, edit or delete vendors. Additionally, once we implement approval hierarchies as recommended in Item 2 (above), individuals with access to the vendor master file will not be able to requisition goods without supervisory approval. Audit Follow-up Finding: In order to change the vendor master file, users must have access to the appropriate functional access in Purchasing Inventory and Global Financials applications. Functional access to the vendor master file in PI is limited to the accounts payable user group, PI management user group, and buyers user group. However, only select employees who are in the accounts payable user group have functional access to change the vendor master file. The accounts payable and PI management user groups have no access to requisition goods or create purchase orders without supervisory approval. 4. Audit Recommendation: The Department of Fiscal Services should segregate the duties of requisitioning, requisition approval, and receiving by setting up requisition approval hierarchies and separating purchasing system user access to these functions. Management Response: Management concurs. Finance will work with IT to redesign our existing PI System User Groups to segregate the duties for requisitioning, requisition approval and receiving. Audit Follow-up Finding: Finance has worked with IT to segregate the duties for requisitioning, requisition approval and receiving. These new user groups function within the approval hierarchies and provide a proper segregation of duties. 5. Audit Recommendation: The Department of Fiscal Services should reevaluate the needs of those who have administrator access to the purchasing system in order to more tightly contr ol this access. Management Response: As of May 2008, 5 individuals had administrator access to the purchasing system. As of October 2008, there were 4 Purchasing employees who have administrator access. Finance will reevaluate if all 4 individuals need administrator access and work with IT department to redesign the PI System User Groups (if necessary). Audit Follow-up Finding: There are two purchasing employees with full access to the purchasing system. This is a reduction from the previous 5 individuals with administrator access. The two administrators are the purchasing manager and a purchasing buyer (who functions as a backup administrator in case the purchasing manager is unavailable). 6. Audit Recommendation: The Department of Fiscal Services should limit invoice processing to accounts payable employees who do not have the ability to create city checks or perform key procurement responsibilities such as purchase order processing. 36 Page 3 Management Response: Management concurs and has established additional controls in those instances where the supervisor approves the payment. These items are primarily contractual capital projects in nature and have approval signatures from the engineer, the project manager and the CIP Director before coming for check processing. Finance will work with IT to redesign the PI User Groups to restrict individuals with accounts payable access from also being able to write checks or perform key procurement responsibilities such as purchase order processing. Audit Follow-up Finding: The new PI User Groups restrict individuals with accounts payable access from being able to process purchase orders. The accounts payable users are the only users able to process invoices. 37 August 12, 2010 Consent Agenda Item No. 2f Resolution, ILA and Notice of Election November 2, 2010 Special Election To: Glenn Brown, City Manager From: Tanya McNutt, Deputy City Secretary Agenda Caption: Presentation, possible action and discussion of resolution approving an interlocal agreement between the City of College Station and Brazos County for the conduct and management of the City of College Station Special election and the approval of the Notice of Special Election that will be held on Tuesday, November 2, 2010. Summary: During the July 8, 2010 council meeting, City Council directed staff to prepare resolution calling special election on November 2, 2010 ballot for the purpose of submitting question to voters regarding vacancy for Council member, Place 5 in College Station. Budget & Financial Summary: Brazos County is holding a constitutional amendment election on Tuesday November 2, 2010. The City may place this proposition on the ballot and join with the County to conduct the election. Cost to the City for this special election shall be approximately $33,000. Attachments: 1. Resolution 2. Interlocal Agreement with Brazos County (will be presented at Council Meeting) 3. Notice of Special Election 38 12 de agosto de 2010 Punto de Acuerdo en la Orden del Día Resolución y Acuerdo Interlocal para las Elecciones Especiales del 2 de noviembre de 2010 Para: Glenn Brown, Alcalde de la Ciudad De: Tanya McNutt, Asistente al Secretario de la Ciudad Rubro de la Orden del Día: Presentación, posible acción y discusión acerca de la resolución para aprobar un acuerdo interlocal entre la Ciudad de College Station y el Condado de Brazos para conducir y manejar las elecciones especiales de la Ciudad de College Station y aprobar la Notificación de Elecciones especiales que se celebrarán el día martes 2 de noviembre de 2010. Resumen: Durante la reunión del Consejo del 8 de Julio de 2010, el Consejo de la Ciudad dio la orden al personal de preparar una resolución para convocar elecciones especiales el 2 de noviembre de 2010 con el propósito de preguntarles a los votantes acerca de la vacancia en el Puesto número 5 del Consejo de la Ciudad de College Station. Presupuesto y Resumen Financiero: El Condado de Brazos celebrará unas elecciones de enmienda constitucional el martes 2 de noviembre de 2010. La Ciudad podrá poner esta propuesta en la boleta y unirse al Condado para celebrar las elecciones. El costo para la Ciudad para estas elecciones especiales será de aproximadamente $33,000. Adjuntos: Resolución Acuerdo Interlocal con el Condado de Brazos Notificación de Elecciones Especiales 39 RESOLUTION NO. _______________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS; APPROVING AN INTERLOCAL GOVERNMENT AGREEMENT WITH BRAZOS COUNTY FOR THE CONDUCT AND MANAGEMENT OF THE CITY OF COLLEGE STATION SPECIAL ELECTION AND THE APPROVAL OF THE NOTICE OF SPECIAL ELECTION THAT WILL BE HELD ON TUESDAY, NOVEMBER 2, 2010. WHEREAS, Brazos County will conduct a general election on Tuesday November 2, 2010; and WHEREAS, the City of College Station City Council will be conducting a Special Election to be held on the same day; and WHEREAS; the parties to this agreement desire that a joint election be held that is cost effective and convenient for the voters of both entities; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the interlocal government agreement is hereby approved setting out the terms and conditions upon which said election shall be conducted; and PART 2: That this resolution shall take effect immediately from and after its passage. PART 3: That the Notice of Election and Early and Regular Polling Places are hereby approved. ADOPTED this 12th day of August, A.D. 2010. ATTEST: APPROVED: City Secretary MAYOR APPROVED: City Attorney 40 RESOLUCIÓN NO. _______________________ UNA RESOLUCIÓN DEL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS; APROBANDO UN ACUERDO GUBERNAMENTAL INTERLOCAL CON EL CONDADO DE BRAZOS PARA CONDUCIR Y HACER LOS ARREGLOS NECESARIOS PARA LAS ELECCIONES ESPECIALES DE LA CIUDAD DE COLLEGE STATION Y LA APROBACIÓN DE LA NOTIFICACIÓN DE ELECCIONES ESPECIALES QUE SE CELEBRARÁN EL DÍA MARTES 2 DE NOVIEMBRE DE 2010. EN TANTO QUE, El Condado de Brazos celebrará elecciones generales el día 2 de noviembre de 2010; y EN TANTO QUE, el Consejo de la Ciudad de College Station realizará unas Elecciones Especiales para celebrarse el mismo día; y EN TANTO QUE; las partes de este acuerdo desean celebrar elecciones conjuntas como medida costo-efectiva y conveniente para los votantes de ambas entidades; ahora, por lo tanto, QUE SE RESUELVA POR EL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS: PARTE 1: Que el acuerdo gubernamental interlocal por este medio se aprueba en base a los términos y condiciones bajo los cuales dichas elecciones se conducirán; y PARTE 2: Que esta resolución tomará efecto inmediatamente desde y después de aprobada. PARTE 3: Que la Notificación de Elecciones y los Sitios Regulares y Tempranos para Votaciones por este medio se aprueban. ADOPTADA este 12avo día del mes de agosto A.D. de 2010. DOY FE: APROBADA: Secretaria de la Ciudad ALCALDE APROBADA: Abogado de la Ciudad 41 NOTICE OF SPECIAL ELECTION TO THE REGISTERED VOTERS OF THE CITY OF COLLEGE STATION: Notice is hereby given that the polling places listed below will be open from 7:00 am to 7:00 pm on Tuesday, November 2, 2010 for voting in special election to elect a College Station City Council member, Place 5. VOTING LOCATIONS: City of College Station Precincts Polling Places 2B, 2C Wellborn Community Center 4119 Greens Prairie Road 8 Parkway Baptist Church 1501 Southwest Pkwy 9 College Station Conference Center 1300 George Bush Drive 10A, 10B CS Utility Customer Service Center 310 Krenek Tap Road 20 Rudder Tower, 2nd Floor A&M Campus, Joe Routt Blvd. 21 St. Mary’s Catholic Church 603 Church Street 24 John Connally Building 301 Tarrow 31 Grace Bible Church Southwood Annex 1901 Harvey Mitchell Parkway South 32 Larry J. Ringer Library 1818 Harvey Mitchell Pkwy 33, 72, 74 Lincoln Center 1000 Eleanor 34 CS City Hall 1101 Texas Avenue 35A, 35B CS ISD Admin. Bldg 1812 Welsh 39 St. Francis Episcopal Church 1101 Rock Prairie Road 40 Aldersgate Methodist Church 2201 Earl Rudder Freeway South 41 Christ United Methodist Church 4201 State Hwy 6 South 64 Mary Branch Elementary 2040 W. Villa Maria, Bryan 68 Peach Creek Community Center 2216 Peach Creek Road 80 Living Hope Baptist Church 4170 State Hwy 6, South 42 Notice of Special Election November 2, 2010 Page 2 of 2 Joint early voting shall be conducted by personal appearance and by mail. The period for early voting by personal appearance for the special election shall be October 18 through October 29, 2010. Optical scan ballots shall be used for early voting by mail and direct recording electronic voting machines shall be used for early voting by personal appearance. The Early Voting Clerk for said elections shall be the County Clerk. She shall determine the number of election workers to hired and arrange for training of all election workers. Early voting by personal appearance for the special election shall be held on the following dates and times: Early Vote Sites Brazos County Administration Building – 200 S. Texas Ave., Bryan, Texas Arena Hall – Tabor Road & N. Earl Rudder Frwy., Bryan, Texas Galilee Baptist Church – 804 N. Logan, Bryan, Texas CS Electric Training Facilities – 1603 Graham Rd College Station Conference Center Rm 105 - 1300 George Bush Drive, College Station, Texas October 18 – October 22 8:00 am – 5:00 pm Monday – Friday October 23 – Saturday 8:00 am – 8:00 pm October 24 – Sunday 10:00 am – 3:00 pm October 25 - 29 8:00 am – 8:00 pm Monday – Friday Requests for application to vote by mail can be made by contacting the Early Voting Clerk at the following address: Jaime Hines, Brazos County Clerk’s office, 300 E. 26th Street Suite 120, Bryan, Texas 77803 PASSED AND APPROVED this 12th day August, 2010. ATTEST: APPROVED: ________________________ _______________________ City Secretary Mayor 43 NOTIFICACIÓN DE ELECCIONES ESPECIALES PARA LOS VOTANTES REGISTRADOS DE LA CIUDAD DE COLLEGE STATION: Por este medio a continuación aparecen los centros de votaciones que estarán abiertos de 7:00 am a 7:00 pm, el día martes 2 de noviembre de 2010, para votar en elecciones especiales y elegir a un miembro del Consejo de la Ciudad para el Puesto número 5 de la Ciudad de College Station. SITIOS DE VOTACIONES: Distritos de la Ciudad de College Station Centros de Votaciones 2B, 2C Wellborn Community Center [Centro Comunitario de Wellborn] 4119 Greens Prairie Road 8 Parkway Baptist Church [Iglesia Bautista Parkway] 1501 Southwest Pkwy 9 College Station Conference Center [Centro de Conferencias de College Station] 1300 George Bush Drive 10A, 10B CS Utility Customer Service Center [Centro de Servicio al Cliente de Servicios Esenciales Públicos de College Station] 310 Krenek Tap Road 20 Rudder Tower, 2nd Floor [Torre Rudder, 2do nivel] A&M Campus, Joe Routt Blvd. 21 St. Mary’s Catholic Church [Iglesia Católica St. Mary’s] 603 Church Street 24 John Connally Building [Edificio John Connally] 301 Tarrow 31 Grace Bible Church Southwood Annex [Anexo Southwood de la Iglesia Grace Bible] 1901 Harvey Mitchell Parkway South 32 Larry J. Ringer Library [Biblioteca Larry J. Ringer] 1818 Harvey Mitchell Pkwy 33, 72, 74 Lincoln Center [Centro Lincoln] 1000 Eleanor 34 CS City Hall [Municipalidad de la Ciudad de College Station] 1101 Texas Avenue 35A, 35B CS ISD Admin. Bldg [Edificio Administrativo del Distrito Escolar Independiente de College Station] 1812 Welsh 39 St. Francis Episcopal Church [Iglesia Episcopal St. Francis] 1101 Rock Prairie Road 40 Aldersgate Methodist Church [Iglesia Metodista Aldersgate] 2201 Earl Rudder Freeway South 44 Notificación de Elecciones Especiales 2 de noviembre de 2010 Página 2 de 3 41 Christ United Methodist Church [Iglesia Metodista Christ United] 4201 State Hwy 6 South 64 Mary Branch Elementary [Escuela Primaria Mary Branch] 2040 W. Villa Maria, Bryan 68 Peach Creek Community Center [Centro Comunitario Peach Creek] 2216 Peach Creek Road 80 Living Hope Baptist Church [Iglesia Bautista Living Hope] 4170 State Hwy 6, South Las votaciones tempranas conjuntas se realizarán en persona y por correo. El período para las votaciones tempranas en persona para las elecciones especiales será del 18 de octubre al 29 de octubre de 2010. Las boletas de Escaneo Óptico se usarán para las votaciones tempranas por correo y las máquinas electrónicas de registro directo para votar serán usadas para las votaciones tempranas en persona. El Encargado de las Votaciones Tempranas para dichas elecciones será el Dependiente del Condado. Él determinará el número de trabajadores a contratar para las elecciones y hará los arreglos necesarios para capacitarlos. Las Votaciones Tempranas en persona para las elecciones especiales serán realizadas en las siguientes fechas y horas: Sitios de Votaciones Tempranas Brazos County Administration Building [Edificio Administrativo del Condado de Brazos] – 200 S. Texas Ave., Bryan, Texas Arena Hall [Salón Arena]– Tabor Road & N. Earl Rudder Frwy., Bryan, Texas Galilee Baptist Church [Iglesia Bautista Galilee]– 804 N. Logan, Bryan, Texas CS Electric Training Facilities [Sitio de Capacitación Eléctrica de College Station]– 1603 Graham Rd College Station Conference Center Rm 105[Centro de Conferencias de College Station] -1300 George Bush Drive, College Station, Texas 18 de octubre – 22 de octubre 8:00 am – 5:00 pm lunes - viernes sábado 23 de octubre 8:00 am – 8:00 pm domingo 24 de octubre 10:00 am – 3:00 pm 25 – 29 de octubre 8:00 am – 8:00 pm lunes - viernes Para pedir una solicitud para votar por correo, por favor comuníquese con el Encargado de las Elecciones Tempranas a la siguiente dirección: Jaime Hines, Brazos County Clerk’s office, 300 E. 26th Street Suite 120, Bryan, Texas 77803 45 Notificación de Elecciones Especiales 2 de noviembre de 2010 Página 3 de 3 PASADO Y APROBADO este 12avo día del mes de agosto de 2010. DOY FE: APROBADO: ________________________ _______________________ Secretario de la Ciudad Alcalde 46 August 12, 2010 Consent Agenda Item No. 2g 2010 Amendment to Agreement for Services with the Brazos Valley Softball Umpires Association To: Glenn Brown, City Manager From: David Schmitz, Assistant Director, Parks and Recreation Agenda Caption: Presentation, possible action, and discussion regarding an amendment to the Agreement for Services with the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues and tournament programs (Contract Number 09- 085) in an amount not to exceed $183,900.00 total per year. Relationship to Strategic Goals: Goal I.10 Hotel/Motel utilization for eligible projects, Goal III.10 Increase tourism, working with University. Recommendation(s): Staff recommends approval of the Amendment to the Agreement for Services in an amount not to exceed of $183,900 per year. Summary: This amends the current Agreement for Services with the Brazos Valley Umpires Association (Contract 09-085) to include fees for Kickball and Tournaments. The contract as approved on January 28, 2010 allocates funds for the Kickball program but does not specify the rates. This amendment specifies that rate. Additionally, this Amendment authorizes payment to the Brazos Valley Softball Umpires Association for Tournament Officials from the Department’s Hotel Occupancy Tax budget. These officials are paid at the end of each tournament at a rate specified by National ASA. By paying the Association they can cut checks at the tournament to pay the officials instead of the City having to generate checks after the fact. Prompt payment of the officials, many of whom travel from out of town to work these tournaments, increases our tournament rating and thus the likelihood of our being able to attract additional tournaments in the future. This Agreement for Services is exempt from competitive bidding in accordance with LGC 252.022(a)(7), a procurement that is available from only one source. Budget & Financial Summary: This amendment is to include fees to pay for Adult Kickball as well as to pay for officials at various tournaments throughout the year. The fees for the Kickball officials were not included in the FY2010 budget however revenue from the increased fees approved in January are expected to cover the shortfall. The fees for the Tournament officials are partially included in the Parks and Recreation Department’s Hotel Occupancy Tax budget and the shortfall is expected to be recovered from entry and gate fees as well as reimbursement from the State Comptrollers Special Event Fund from which we will be receiving reimbursement for costs associated with the 2010 ASA 16&U Class A National Softball Tournament. Attachments: 1. 2010 Amendment to Agreement for Services with the Brazos Valley Softball Umpires Association 47 48 49 Augtust 12, 2010 Consent Agenda Item No. 2h Emerald Forest Drainage Change Order To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding a change order to the Emerald Forest drainage improvements design contract with Kimley Horn Associates in the amount of $13,000. Relationship to Strategic Goals: I. Neighborhood Integrity 1. Preserving and restoring older neighborhoods Recommendation(s): Staff recommends approval of the change order Summary: The area of proposed improvements is situated in the common back lot line of Emerald Forest Phases Three and Four, specifically adjacent to the common utility easement from Emerald Parkway to Sebesta Road. Residents concerned about standing water, erosion and the stability of some of the existing retaining walls contacted the City for help. In December of 2010 the City entered into a contract with Kimley Horn for surveying, study, design and development of construction documents for drainage improvements in a creek in the Emerald Forest that runs from Sebesta Road to Emerald Parkway in the amount of $47,120.00. This project will require authorization from the U.S. Army Corps of Engineers under Nationwide Permits for impacts to waters of the U.S. This change order provides for services from Kimley Horn Associates for engineering services and processing required to obtain the necessary permits for this project. Budget & Financial Summary: The funds for the Emerald Forest Drainage Improvements project are in the Drainage Utility Fund. Attachments: 1. Change Order 2. Statement of services 3. Location map 50 5 1 5 2 5 3 5 4 5 5 56 August 12, 2010 Consent Agenda Item No. 2i Northgate Barricade Safety Project – Rejection of Bid 10-60 To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action and discussion regarding rejection of a bid 10-60 from N-Line Traffic Maintenance for the deployment and take down of Northgate pedestrian/traffic safety devices. The amount for the bid was to not exceed $117,000 for the year beginning on September 2, 2010 at $2,250 per week. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure Recommendation(s): Staff recommends rejection of the bid from N-Line Maintenance. Summary: City personnel will be assigned to provide for the deployment and take down of Northgate pedestrian/traffic safety devices. Budget & Financial Summary: N/A Attachments: N/A 57 City of College Station - Purchasing Department Bid Tabulation for #10-60 "Northgate Barrier Protection" Open Date: Friday, May 14, 2010 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT COST TOTAL PRICE 1 52 weeks Barrier Protection $2,250.00 $117,000.00 0%Prompt Payment Discount Certification from bid package GRAND TOTAL N-Line Delivery Date (calendar days) $117,000.00 9 weekends Page 1 of 158 August 12, 2010 Consent Agenda Item No. 2j SH 60 funding agreement To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion of a resolution approving a resolution approving a supplemental agreement with TxDOT allowing the transfer of $237,200.00 from funds paid for FM 60 improvements to cover a portion of the amount owed to the State for Wellborn Road Improvements and refunding the remaining balance of $235,500.00 to the City. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure Recommendation(s): Staff recommends approval of the resolution Summary: The resolution authorizes the Mayor to sign the Supplemental Agreement between the City and TxDOT. There are two TxDOT projects where the City has funding agreements with TxDOT involved in this item. The FM 60 agreement, approved by Council on July 14, 2007, had the City pay $484,200.00 to cover the City’s 10% share of the proposed widening of that roadway. The FM 60 project scope was modified reducing the cost of right-of-way and the City’s share. The revised share now totals $11,500.00. The remaining balance, except for a portion that is restricted to be used on FM 60, is available to be re-allocated to other projects. The City owes an estimated $471,866.30 for the City’s share of the costs of right-of-way and utility relocations on FM 2154 (Wellborn Road) widening. This supplemental agreement allows TxDOT to transfer $229,023.71 from the FM 60 project to the Wellborn project and refunds the remaining balance from FM 60 to the City where it will be used to retire the debt for the bonds issued for the FM 60 project. Budget & Financial Summary: Attachments: 1. Resolution 2. Supplemental Agreement 59 60 Texas of Transportation Department SUPPLEMENTAL AGREEMENT Form ROW-RM-129S TO CONTRIBUTE FUNDS – LOCAL GOVERNMENT (10/09) Page 1 of 2 THE STATE OF TEXAS § County: Brazos § Construction CSJ: 0506-01-082 COUNTY OF TRAVIS § ROW CSJ No.: 0506-01-090 ROW Account No.: NA Highway: FM 60 This supplemental agreement by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the State, and the City of College Station , Texas, acting by and through its duly authorized officials pursuant to a Resolution dated the _____ day of _____________ 2010, hereinafter called the Local Government, shall be effective on the date of approval and execution by and on behalf of the State. WHEREAS, the State and the Local Government have previously entered into an Agreement To Contribute Funds (hereafter referred to as “Original Agreement”) effective July 14 , 2008, with regard to acquisition of right of way on the following indicated highway project limits: From: SH 6 To: FM 158 ; and WHEREAS, it is mutually desired by the Local Government and the State to modify said Original Agreement in order to implement certain changes; NOW, THEREFORE, in consideration of the foregoing premises and the mutual benefits to be derived therefrom, the Original Agreement is hereby modified as follows: As of the effective date of this supplemental agreement, the cost of right of way for this project is revised to $115,000.00. The Local Government is responsible for 10% of this amount or $11,500.00. The Local Government originally contributed 10% of $4,842,000.00 or $484,200.00 towards the cost of right of way for this project leaving a refund due the Local Government of $472,700.00. The Local Government currently owes the State, at the date of this agreement, the following balance on the following project they are participating in: Current Balance Owed FM 2154 CSJ 0540-04-056 $471,866.30 The Local Government desires to have the State transfer $237,200.00 of the refund due on the FM 60 project to the FM 2154 project and have the remaining balance of $235,500.00 refunded. 61 62 August 12, 2010 Regular Agenda Item No. 1 Rezoning for Independence Harley-Davidson To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, specifically a rezoning for 2.76 acres from A-O Agricultural Open to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership located at 4101 State Highway 6 South. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy Recommendation(s): The Planning and Zoning Commission considered this item at their July 15, 2010 meeting and voted 6-0 to recommend approval of the rezoning request. Staff also recommended approval of this rezoning request. Summary: The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is designated as General Commercial on the Comprehensive Plan Future Land Use and Character Map. The General Commercial land use designation is generally for concentrations of commercial activities that cater to both nearby residents and to the larger community and region. The applicant’s request to change the zoning classification to C-1 General Commercial is consistent with the Comprehensive Plan land use designation of General Commercial. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The subject property is bounded on the west by property that is currently zoned and developed as commercial uses. The areas located to the north, south, and east are currently zoned A-O Agricultural Open and are undeveloped at this time. This area can generally be characterized as having commercial uses along State Highway 6 frontage road with open space and floodplain located adjacent to and behind the commercial uses. The proposed rezoning would be a continuation of the existing commercial uses located to the west. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The subject property is located adjacent to existing commercial uses to west and bounded by 100- year flood plain on the north and east. The requested change to a C-1 General Commercial zoning classification represents uses that the Comprehensive Plan anticipates as being suitable for this area. This rezoning will enable the expansion of an 63 existing business (Independence Harley-Davidson) which is directly adjacent to the subject property and owned by the applicant. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The property is currently zoned A-O Agricultural Open, which allows for agricultural and low- density residential uses. These uses are not suitable for this property due to the existing commercial uses located adjacent to this property and due the close proximity of State Highway 6 South. Additionally, with the completion of the Barron Road overpass and the continued growth of commercial uses south of this property at the intersection of Greens Prairie Road and William D. Fitch Parkway, those uses allowed in A-O districts become less suitable for this property. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property’s current A-O, Agricultural Open zoning district limits potential development to agricultural, low-intensity residential, or open space uses. While there is vacant, commercially-zoned property located within the vicinity of the subject property, the proposed rezoning will allow for the expansion of an existing business without reducing the marketability of a commercial property with direct access to State Highway 6. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The subject tract is located adjacent to an 18-inch water main by way of the existing Harley Davidson Tract, and runs along the State Highway 6 frontage road. The subject tract is located adjacent to an 8-inch water main by way of the existing Harley Davidson Tract, and runs along the State Highway 6 frontage road. The subject tract is located in Lick Creek Drainage Basin. A FEMA designated 100-year floodplain is located along the eastern property boundary of this tract, but does not appear to encroach into the portion of property proposed to be rezoned. Development of the subject tract will be required to meet the minimum requirements of the City’s Storm Water Design Guidelines. The subject tract will take access to the State Highway 6 frontage road. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Ordinance 64 NOTIFICATIONS Advertised Commission Hearing Date: July 15, 2010 Advertised Council Hearing Dates: August 12, 2010 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 6 Contacts in support: None at time of staff report Contacts in opposition: None at time of staff report Inquiry contacts: None at time of staff report ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North General Commercial / Natural Area - Reserved A-O Agricultural Open Vacant South General Commercial A-O Agricultural Open Vacant East Natural Area - Reserved A-O Agricultural Open Vacant West General Commercial C-1 General Commercial / C-2 Commercial Industrial Shopping Center DEVELOPMENT HISTORY Annexation: 1983 Zoning: A-O Agricultural Open (1983) Final Plat: N/A Site development: Vacant 65 66 67 6 8 6 9 7 0 7 1 August 12, 2010 Regular Agenda Item No. 2 City of College Station UDO Amendment - Bicycle, Pedestrian, and Greenways Advisory Board To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning and Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an amendment to Chapter 12, City of College Station Code of Ordinances, Unified Development Ordinance Article 2 Development Review Bodies as it relates to the creation of a Bicycle, Pedestrian, and Greenways Advisory Board. Relationship to Strategic Goals: Goal IV. Improving Multi Modal Transportation and V. Green Sustainable City Recommendation(s): At their meeting on August 5th,the Planning and Zoning Commission voted unanimously to recommend approval of the amendment. Staff also recommended approval of the ordinance amendment. Summary: The need for an Advisory Board was identified in the Bicycle, Pedestrian, and Greenways Master Plan adopted January 2010. The board will provide advice and recommendations to the City Council, the Planning and Zoning Commission, and other appointed boards and commissions on all matters concerning bicycling, walking, and greenways. The Bicycle, Pedestrian, and Greenways Advisory Board’s main duties would be to support the implementation of the Master Plan, make recommendations to the Planning and Zoning Commission and City Council regarding text amendments, comprehensive plan amendments, and impact fee/CIP priorities. The Board will be comprised of 7 (seven) members including 4 (four) technical experts and 2 (two) general citizens, similar to the Technical Task Force utilized for the creation of the Master Plan and the seventh member will be the Chairman of the Council Transportation Commission or his designee. Applicants are currently being accepted through the City’s website under the Citizen Committees, Boards, and Commissions Page with the intent to appoint members after the establishment of the board upon approval of this ordinance amendment. Budget & Financial Summary: N/A Attachments: 1. Ordinance 72 73 74 75 76 77 78 August 12, 2010 Regular Agenda Item No. 3 Water Master Plan Update To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Public hearing, presentation, possible action, and discussion to consider an Ordinance amending the City of College Station Comprehensive Plan (Ordinance 3186 as amended by Ordinance 2010-3226, 2010-3247 and 2010-3255) by adopting the Water System Master Plan, for the City of College Station. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure. Recommendations: Both Staff and the Planning and Zoning Commission recommend approval of the Comprehensive Plan Amendment as presented. Summary: The proposed ordinance would adopt an updated Water System Master plan, as a component of the Comprehensive Plan, which was updated in 2009. The new master plan reflects water lines needed as development occurs to serve newly annexed areas (within our water CCN), growth corridors, and existing areas where water lines are in need of replacement/upsizing. The updated master plan also identifies major water line connections needed within the existing system that will allow the water distribution system to operate more efficiently and also abide by all TCEQ regulations. The line locations and sizes have been determined through system models produced by engineering consultants in coordination with the College Station Water Service Department. The water master plan maps function similarly to the thoroughfare plan with regard to implementation through private development as it occurs, with the opportunity for oversize participation to be requested by the developer. The plan addresses future utility needs within the City as well as areas where the City has the Certificate of Convenience and Necessity for water. The respected plan maps are the result of various engineering studies performed for the City over the last 10 years. The utility line sizes are based on existing development trends and the 2009 comprehensive land use plan. Property owners requesting land use plan amendments and/or zoning map amendments (rezonings) will be required to assess the impact of the amendment with regard to the Waster Master Plans and propose changes as necessary. Budget & Financial Summary: None. Attachments: 1. Executive Summary 2. Ordinance 3. Water Master Plan Implementation Plan (on file with the City Secretary) 4. Water Master Plan Engineering element (on file with the City Secretary) 5. Proposed Water Master Plan Maps (on file with the City Secretary) 79 2010 Water Master Plan – Executive Summary This Water Master Plan was formulated to support the long term needs and goals of the City as envisioned in the Comprehensive Plan. This section summarizes the conclusions of the Plan to ensure that the potable water needs of the community are met as the City grows and changes over the next decade, as well as the required actions by City Council and how the Plan will be monitored over time and kept relevant. Timeframe of Master Plan Implementation of the Water Master Plan is anticipated to take ten or more years. City Council will take the lead in the following areas: · Adopt and amend the Water Master Plan by ordinance after receiving recommendations from the Planning & Zoning Commission; · Support and champion the Plan; · Adopt new or amended ordinances and regulations to implement the Plan; · Approve inter-local agreements that implement the Plan; · Consider and approve the funding commitments that will be required to implement the Plan; · Provide final approval of projects and activities with associated costs during the budget process; · Adopt and amend policies that support and help implement the Plan · Conduct an annual public hearing regarding the implementation of this Plan; and · Provide policy direction to the Planning & Zoning Commission, other appointed City boards and commissions, and City staff Technical Conclusions: · Water Supply is most likely adequate to Build-Out of the CCN: o Planning targets are 34 million gallons/day and 19,000 acre-feet/year o Future capacity will be 36 million gallons/day and 22,500 acre-feet/year o Must track density of development and actual usage patterns · Alternative water sources are being pursued · We are in compliance with TCEQ Regulations o Will need additional high service pump capacity in 2 years · Capital Plan has been developed o Map of future water line locations will be used for development and rehabilitation projects (see next page) o List of required capital projects is complete (see highlights on next page) 80 Capital Improvement Plan Highlights PROJECT DESCRIPTION ESTIMATED COST PLANNED YEAR Reclaimed Water Phase I $3,606,730 FY-10 The Glade/South Knoll WL Rehabilitation $2,246,738 FY-10 Southwood 5-7 WL Rehabilitation $2,197,663 FY-10 Tauber/Stasney WL Rehabilitation $415,000 FY-10 Eastgate Phase IV WL Rehabilitation $2,275,000 FY-12 High Service Pump Station #2 $3,500,000 FY-12 College Heights WL Rehabilitation $2,323,988 FY-14 Fitch Parkway Water Main $3,000,000 FY-14 WELL 9 $5,000,000 FY-15 WELL 9 Collection Line $4,000,000 FY-15 Reclaimed Water Phase II $1,475,000 FY-16 WELL 10 $5,000,000 FY-17 WELL 10 Collection Line $4,000,000 FY-17 Elevated Storage Tank #3 $5,500,000 FY-17 81 Five-Year Update: An evaluation and appraisal report should be prepared every five years by the City with input from various department, the Planning and Zoning Commission, stakeholders, and any other appropriate boards and commissions. This report should include detailed information on the following: · Major actions and interim plan amendments undertaken over the preceding five years; · Major water-related trends in the community and how these have changed over time; · Changes in the assumptions and base study data, and · Ability of the Plan to continue to support progress toward achieving the community’s goals CONCLUSION The implementation of this Water Master Plan relies primarily on two factors: · The pace and character of development within the City’s water service area, and · The willingness of City Council to generate the revenue to fund the infrastructure requirements generated by that development, while properly maintaining the existing system The infrastructure needs are clearly defined by TCEQ Regulation, based on population and water demands. This plan anticipates those needs, and defines the infrastructure requirements that are consistent with the Comprehensive Plan. As always, the City’s goal is to provide outstanding utility services to our customers, and this plan will help us achieve that goal. 82 83 84 12 August 2010 Regular Agenda Item No. 4 Ordinance Establishing Sidewalk Fund To: Glenn Brown, City Manager From: Bob Cowell, AICP, CNU-A, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12, “Unified Development Ordinance”, Section 8.2.A.13, “Sidewalks”, of the Code of Ordinances of the City of College Station, Texas, for the purpose of establishing alternatives to the construction of sidewalks with development and creating a sidewalk fund. Relationship to Strategic Goals: Improving Multi-modal Transportation - Goal IV.4 – Sidewalk Fund Recommendation(s): The Planning & Zoning Commission voted 5-2 to recommend approval at their meeting on 1 July 2010. Staff also recommends approval. Summary: This ordinance creates the opportunity for developers to pay into a sidewalk fund in lieu of actually constructing the required sidewalk in certain circumstances. The Planning & Zoning Commission has expressed a desire for some time to explore the possibility of creating a sidewalk fund. This item was later added to the Commission’s Plan of Work and was also included as an item on the City Council’s list of Goals and Actions recently developed at the Strategic Planning Retreat. In terms of stakeholder involvement, staff met with the Executive Director of the Home Builders Association (HBA) to present an overview of the draft ordinance. Following the meeting, Staff provided a copy of the draft ordinance to the HBA Executive Director for distribution to the membership. Staff also provided a copy of the draft ordinance to registered Home Owner Associations and Neighborhood Associations for review and feedback. Lastly, Planning & Development Services staff met with representatives from other city departments responsible for the review and implementation of the proposed ordinance. In summary, the proposed ordinance accomplishes the following: · Creates an opportunity to require a fee in lieu of actual sidewalk construction in areas where the City has platting authority, · Empowers the Planning & Zoning Commission with the authority to approve a fee in lieu of sidewalk construction, · Empowers the City Engineer with the ability to determine the fee amount based on an established unit cost, · Establishes a list of criteria where a fee in lieu of sidewalk construction can be considered, and · Establishes a list of acceptable uses for the fees accepted in lieu of sidewalk construction Budget & Financial Summary: N/A Attachments: 1. Draft P&Z Commission Minutes 2. Red-lined version of ordinance changes 3. Ordinance 85 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting July 1, 2010, 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Scott Shafer, Mike Ashfield, Hugh Stearns, Tom Woodfin, Doug Slack, and Paul Greer COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: Dennis Maloney 7. Public hearing, presentation, possible action, and discussion regarding an amendment to Section 8.2, General Requirements and Minimum Standards of Design of the Unified Development Ordinance, creating a sidewalk fund. Case #10-00500105 (LS) Assistant Director Lance Simms presented the amendment regarding creating a sidewalk fund. There was general discussion amongst the Commission regarding the ordinance amendment. Commissioner Ashfield stated that the fee could possibly be half the cost of what the sidewalk would cost to build. First Assistant City Attorney stated that this type of fund is typically not common in Texas and there is no guarantee that the ordinance will not be questioned, as with any ordinance. Commissioner Woodfin stated that this fund would reinforce the ability to create connectivity and may free up additional funds to provide streetscape. Chairman Nichols opened the public hearing. No one spoke during the public hearing. Chairman Nichols closed the public hearing. There was general discussion amongst the Commission regarding the ordinance amendment. 86 Commissioner Stearns motioned to approve the ordinance amendment. Commissioner Greer seconded the motion. Commissioner Ashfield stated that assessing the fee at 50% of what it would cost to build the sidewalk would be a more reasonable approach. Commissioner Slack stated that he liked the concept, but said that there needed to be a fee structure. The motion passed (5-2). Commissioners Slack and Ashfield were in opposition. 87 13. Sidewalks a. Policy Sidewalks should be located and constructed so as to provide a safe and effective means of transportation for non-vehicular traffic. b. Requirement Except as may be provided elsewhere in this Section, sidewalks shall be required on both sides of all streets having a right-of-way width equal to or greater than sixty feet (60'). Except as set forth herein, a sidewalk shall be required on only one (1) side of all streets having a right-of-way width less than sixty feet (60’). For streets having a right-of-way width of less than sixty feet (60’) with cul-de-sac streets, no sidewalk shall be required unless needed to provide through non- vehicular access. c. Standards 1) Sidewalks shall be constructed in accordance with the following criteria: The Bryan/College Station Unified Design Guidelines and the Bryan/College Station Unified Technical Specifications and all applicable state and federal requirements; 2) Consistent with the minimum standards necessary to meet the projected non-vehicular traffic demand in the area; and 3) Sidewalks shall maintain a minimum of clear width as set forth in the Bryan/College Station Unified Design Guidelines. d. Timing of Construction Unless excepted as set forth in this Section, all required sidewalks must be constructed concurrently with the street or, if the street is already constructed, prior to acceptance of any public improvement. e. Fee in Lieu of Construction 1) Fee in Lieu Except for development located within the Northgate zoning districts, a developer may request to pay a fee in lieu of constructing the sidewalk(s) required in this Section upon approval by the Planning & Zoning Commission as set forth below. 2) Amount of Fee The amount of fee in lieu of sidewalk construction shall be a unit cost determined by the City Engineer based upon current estimated costs. The unit cost fee shall be kept on file in the Office of Planning & Development Services and made available to the public upon request. The unit cost fee calculation shall be reviewed at least annually by the City Engineer and adjusted as necessary. 3) Criteria to Allow Fee in Lieu The Planning & Zoning Commission may authorize a fee in lieu of sidewalk construction when it determines that one or more of the following conditions exist: 88 (a) An alternative pedestrian way or multi-use path has been or will be provided outside the right-of-way; (b) The presence of unique or unusual topographic, vegetative, or other natural conditions exist so that strict adherence to the sidewalk requirements contained herein is not physically feasible or is not in keeping with the purposes and goals of this UDO or the City’s Comprehensive Plan; (c) A capital improvement project is imminent that will include construction of the required sidewalk. Imminent shall mean the project is funded or projected to commence within twelve (12) months; (d) The proposed development is within an older residential subdivision meeting the criteria in Section 8.2.A.11.b of this UDO; or (e) The proposed development contains frontage on a Freeway/Expressway as designated by Map 6.6, Thoroughfare Plan – Functional Classification, in the City’s Comprehensive Plan. 4) Use of Fee The City Council hereby establishes sidewalk zones as shown in the map attached as Appendix I of this Section and which map shall be kept in the Office of Planning & Development Services and made available to the public upon request. Fees collected in lieu of sidewalk construction shall be expended in the sidewalk zone within which the proposed development is located. Fees collected in lieu of sidewalk construction shall be used only for construction, reconstruction, or land acquisition costs associated with sidewalks, multi-use paths, and other non-vehicular ways. 5) Reimbursement The City may, from time to time, acquire land for sidewalks or make sidewalk improvements related to actual or potential development. If this occurs, the City may require subsequent sidewalk obligations to be a fee rather than construction in order to reimburse the City for the cost associated with acquisition or construction. 6) Fee Due Fees paid pursuant to this Section shall be remitted to the City when the guarantee of construction of public improvements for the proposed development is due or upon commencement of construction, whichever occurs first. 7) Special Fund; Right to Refund All fees received by the City in lieu of sidewalk construction shall be deposited in a fund referenced to the sidewalk zone to which it relates. The City shall account for all fees in lieu of sidewalk construction paid under this Section with reference to the individual development involved. Any fee paid for such purposes must be expended by the City within five (5) years from the date received by the City. Such funds shall be considered to be spent on first-in, first-out basis. If not so expended, the landowners of the property on the expiration of such period shall be entitled to a prorated refund of such sum. The owners of such property 89 must request a refund within one (1) year of entitlement, in writing, or such refund shall be barred. 90 9 1 9 2 9 3 9 4 9 5 August 12, 2010 Regular Agenda Item No. 5 User Fee Ballot Item To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion of a resolution calling for a special election and calling for a Transportation User Fee. Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core Services and Infrastructure · Those who benefit from services should pay · Services must pay for themselves · Develop revenue streams independent of the General Fund Recommendation(s): Staff recommends approval of the resolution Summary: The proposed resolution calling for the consideration of a proposal to implement a transportation fee to be on the ballot of the November 2, 2010 election. The proposed ballot language is a follows; “Are you in favor of the City of College Station collecting a transportation user fee to create a special fund that can only be used for repair and maintenance of streets within the City of College Station?” ___________ ____________ Yes No Budget & Financial Summary: Single Family Unit @ $2.50/mo Multi-Family Unit @ 1.13/mo Non-Residential Unit @ 1.18/1000 sf Estimated annual revenue $ 950,000 This amount will fund a 10% annual rehab program. Attachments: 1. Resolution 96 97