HomeMy WebLinkAbout08/12/2010 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Item 2b - Jones-Butler Roadway Extension and a Resolution
Declaring Intention to Reimburse Certain Expenditures with
Proceeds From Debt Project Number ST0905
Coversheet revised 7
Resolution 9
Location Map 10
Debt Reimbursement Resolution 11
Item 2c - Resolution to Approve Preliminary Official Statements
Coversheet revised 14
Resolution 16
Project List 20
Item 2d - Annual Agreement for T-Shirts, Caps, and Polos
Coversheet revised 22
Bid Tab Sheet 23
Item 2e - Purchasing Follow-up Audit
Coversheet revised 34
Purchasing Follow-up Audit Report 35
Item 2f - Special Election
Coversheet revised 38
Coversheet spanish 39
Resolution 40
Resolution spanish 41
Notice of Special Election 42
Notice of Special Election 44
Item 2g - 2010 Amendment to Agreement for Services with the
Brazos Valley Softball Umpires Association
Coversheet - BVSUA Amendment revised 47
1 - 2010 Amendment to BVSUA agreement signed by
legal 48
Item 2h - Emerald Forest Drainage Change Order
Coversheet revised 50
Change Order 51
Statement of Services 52
Location Map 56
Item 2i - Northgate Barricade Safety Project – Rejection of Bid
10-60
Coversheet revised 57
Bid Tab 58
Item 2j - SH 60 funding agreement
Coversheet revised 59
Resolution 60
Supplemental Agreement 61
No. 1 - Rezoning for Independence Harley-Davidson
1
Coversheet revised 63
Background 65
Maps and Photos 66
Ordinance 68
No. 2 - UDO Amendment - Bicycle, Pedestrian, and Greenways
Advisory Board
Coversheet revised 72
Ordinance 73
No. 3 - Water Master Plan
Coversheet revised 79
Summary 80
Ordinance 83
No. 4 - Ordinance Establishing Sidewalk Fund
Coversheet revised 85
P&Z Minutes 86
Red-Line Version of UDO 88
Ordinance 91
No. 5 - User Fee Ballot Item
Coversheet revised 96
Resolution 97
2
Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown
Agenda
College Station City Council
Regular Meeting
Thursday, August 12, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for Special Meeting July 13, 2010 and July 22,
2010 Regular Meeting.
b. Presentation, possible action, and discussion regarding a resolution approving award of a Professional
Services Contract for the design of the Jones-Butler Roadway Extension to Jones & Carter, Inc., in the
amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures
with proceeds from debt. Further action is needed to reject the original Request for Proposal, RFQ 10-22,
Penberthy Road Extension and resulting statements of qualifications.
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City Council Regular Meeting Page 2
Thursday, August 12, 2010
c. Presentation, possible action, and discussion on a resolution approving Notices of Sale, Preliminary
Official Statements and related materials for the sale of "City of College Station, Texas General Obligation
Improvement Bonds, Series 2010" and "City of College Station, Texas Certificates of Obligation, Series
2010" including selection of a date for opening bids.
d. Presentation, possible action, and discussion authorizing the award of Bid No. 10-64 for the purchase of T-
shirts, caps, and polo shirts for athletic programs sponsored by the Parks Department and for other City
Departments for uniforms with C C Creations ($47,000) and Monograms and More ($38,000) for a
combined annual estimated expenditure of $85,000.
e. Presentation, possible action, and discussion regarding the results from the purchasing process follow-up
audit report.
f. Presentation, possible action and discussion of resolution approving an interlocal agreement between the
City of College Station and Brazos County for the conduct and management of the City of College Station
Special election and the approval of the Notice of Special Election that will be held on Tuesday, November
2, 2010. Presentación, posible acción y discusión acerca de la resolución para aprobar un acuerdo interlocal
entre la Ciudad de College Station y el Condado de Brazos para conducir y manejar las elecciones especiales
de la Ciudad de College Station y aprobar la Notificación de Elecciones especiales que se celebrarán el día
martes 2 de noviembre de 2010.
g. Presentation, possible action, and discussion regarding an amendment to the Agreement for Services with
the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues and
programs (Contract Number 09-085) in an amount not to exceed $183,900.00 total per year.
h. Presentation, possible action, and discussion regarding a change order to the Emerald Forest drainage
improvements design contract with Kimley Horn Associates in the amount of $13,000.
i. Presentation, possible action and discussion regarding rejection of a bid 10-60 from N-Line Traffic
Maintenance for the deployment and take down of Northgate pedestrian/traffic safety devices. The amount
for the bid was to not exceed $117,000 for the year beginning on September 2, 2010 at $2,250 per week.
j. Presentation, possible action, and discussion of a resolution approving a resolution approving a
supplemental agreement with TxDOT allowing the transfer of $237,200.00 from funds paid for FM 60
improvements to cover a portion of the amount owed to the State for Wellborn Road Improvements and
refunding the remaining balance of $235,500.00 to the City.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
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City Council Regular Meeting Page 3
Thursday, August 12, 2010
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter
12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances
of the City of College Station, Texas, specifically a rezoning for 2.76 acres from A-O Agricultural Open
to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership
located at 4101 State Highway 6 South.
2. Public hearing, presentation, possible action, and discussion on an amendment to Chapter 12, City of
College Station Code of Ordinances, Unified Development Ordinance Article 2 Development Review
Bodies as it relates to the creation of a Bicycle, Pedestrian, and Greenways Advisory Board.
3. Public hearing, presentation, possible action, and discussion to consider an Ordinance amending the City
of College Station Comprehensive Plan (Ordinance 3186 as amended by Ordinance 2010-3226, 2010-
3247 and 2010-3255) by adopting the Water System Master Plan, for the City of College Station.
4. Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12,
“Unified Development Ordinance”, Section 8.2.A.13, “Sidewalks”, of the Code of Ordinances of the
City of College Station, Texas, for the purpose of establishing alternatives to the construction of
sidewalks with development and a sidewalk fund.
5. Presentation, possible action, and discussion of a resolution calling for a special election and calling for
a Transportation User Fee.
6. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, August 12, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 6th day of August, 2010 at 2:00 p.m.
________________________________
Tanya McNutt, Deputy City Secretary
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City Council Regular Meeting Page 4
Thursday, August 12, 2010
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on August 6, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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August 12, 2010
Consent Agenda Item No. 2b
Jones-Butler Roadway Extension and a Resolution
Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
Project Number ST0905
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving award of a Professional Services Contract for the design of the Jones-Butler
Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of
a resolution declaring intention to reimburse certain expenditures with proceeds from debt.
Further action is needed to reject the original Request for Proposal, RFQ 10-22, Penberthy
Road Extension and resulting statements of qualifications.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure. Goal IV, Improving Multimodal Transportation.
Recommendation(s): Staff recommends approval of a resolution and award of the
Professional Services Contract to Jones & Carter, Inc., and recommends approval of the
resolution declaring intention to reimburse certain expenditures with proceeds from debt.
Staff further recommends rejection the original Request for Proposal, RFQ 10-22, Penberthy
Road Extension and subsequent responses for that project.
Summary: Request for Proposal (RFQ) 10-22 was originally issued and opened in late
December 2009. Due to a critical error resulting in six (6) statements of qualifications not
considered during the evaluation process, staff determined the best course of action was to
re-issue the RFQ.
Request for Qualification (RFQ #10-66) was re-issued in June 2010. Jones & Carter, Inc.
was selected to design this project based upon their qualifications and prior experience of
designing other roadway projects.
The extension of Jones-Butler is one of the transportation projects included in the 2008
Bond Election. The scope of the project is for design and construction of a Major Collector
from the intersection of Luther Street & Jones-Butler to the intersection of George Bush &
Penberthy Road.
The Texas Department of Transportation (TxDOT) is planning a grade separation at the
intersection of George Bush & Wellborn Road to help facilitate automobile and pedestrian
traffic through that intersection and the railroad crossing. Once the grade separation is
constructed, Marion Pugh Road will be right-in and right-out only, with no left-turn
capabilities onto George Bush. This will limit access to the West Campus of Texas A&M
University for residents along this corridor as well as commuters that utilize Holleman and
Jones Butler, and cause additional traffic on Wellborn Road and/or Harvey Mitchell Parkway.
The extension of Jones-Butler will provide direct access to West Campus and also expand
our transportation network in this part of the City
7
Budget & Financial Summary: The current budget for this project is $3,283,500. Funds in
the amount of $16,867 have been expended or committed to date, leaving a balance of
$3,266,633 for design and construction.
The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt” is necessary for this item because the long term debt has not been issued for the
project. The debt for the project is scheduled to be issued later this fiscal year and in future
fiscal years.
Attachments:
1.) Resolution
2.) Project Location Map
3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
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Jones-Butler Road ExtensionProject Location Map
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Legend
Penberthy Road
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August 12, 2010
Consent Agenda Item No. 2c
Resolution to Approve Preliminary Official Statements
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on a resolution approving
Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of
College Station, Texas General Obligation Improvement Bonds, Series 2010" and "City of
College Station, Texas Certificates of Obligation, Series 2010" including selection of a date
for opening bids.
Recommendation(s): Council’s approval of the attached resolution accepting the
Preliminary Official Statements, with the Official Statements to be approved at the time of
the actual sale of the GOs, and COs on August 26, 2010.
Summary: This is the next step in the process for the City to issue long term debt for
capital projects. The City Council is authorized to approve the issuance of Certificates of
Obligation (COs) after approving a resolution directing notices to be published of the intent
to issue the COs and General Obligation Bonds as approved by voters in an election held for
that purpose.
The bond sales will occur on August 26, 2010 and at that time the City Council will consider
the ordinances authorizing the issuance of the General Obligation Bonds, and Certificates of
Obligation.
The City of College Station typically issues debt to fund various capital projects identified
and approved as a part of the annual budget. The City primarily uses three types of debt
instruments to fulfill those requirements:
1. General Obligation Bonds (GOBs) are based on the full faith and credit of the City
and are paid primarily through the debt service portion of the ad valorem tax
rate. GOBs are authorized by the voters and therefore the notice is provided in
the election process.
2. Utility Revenue Bonds (URBs) are backed by the revenues of the City's various
utilities and are issued as a business activity. These are typically only issued for
utility capital projects.
3. Certificates of Obligation (COs) normally include at least one additional revenue
stream such as utility revenues, but are considered to be much like GOBs and
therefore normally receive a rating similar to GOBs. Our policy for issuing CO's
allows more flexibility in their issue than GOBs, particularly when other revenues
are anticipated to assist in debt service.
The General Obligation debt issue is planned to provide resources for street and park
improvements and construction of fire station #6. The GO Bonds total $19,635,000.
The Certificates of Obligation debt issue is planned to provide resources for technology
projects, purchase of the Arts Council building, electric and wastewater improvements and
debt issuance costs. The CO Bonds total $3,900,000.
14
Budget & Financial Summary: Staff reviewed the impact of these debt issues on the
City's ability to meet debt service requirements and the effect they may have either on ad
valorem tax or utility rates. The recommendation to move forward with this issue will not
impact the ad valorem rate or the utility rates.
Attachments:
1. Resolution Approving Notices of Sale, Preliminary Official Statements and related
materials for the Sale of "City of College Station, Texas General Obligation
Improvements Bonds, Series 2010", and "City of College Station, Texas Certificates
of Obligation, Series 2010” including selection of a date for opening bids.
2. GO & CO project list.
3. Preliminary Official Statement dated August 2010, General Obligation bonds, Series
2010 and Certificates of Obligation, Series 2010. (Available in City Secretary's
Office)
4. Notice of Sale and Bidding Instructions, General Obligation Bonds, Series 2010.
(Available in City Secretary’s Office)
5. Notice of Sale and Bidding Instructions, Certificates of Obligation, Series 2010.
(Available in City Secretary’s Office)
15
RESOLUTION APPROVING NOTICES OF SALE,PRELIMINARY OFFICIAL
STATEMENTS,AND RELATED MATERIALS FOR THE SALE OF "CITY OF
COLLEGE STATION,TEXAS GENERAL OBLIGATION IMPROVEMENT BONDS,
SERIES 2010"AND "CITY OF COLLEGE STATION,TEXAS CERTIFICATES OF
OBLIGATION,SERIES 2010",INCLUDING SELECTION OF A DATE FOR
OPENING BIDS
WHEREAS,the City Council of the City of College Station,Texas (the "Council")has
determined that it is in the best interest of the City of College Station,Texas (the "City")to issue its
General Obligation Improvement Bonds,Series 2010 in the principal amount of $19,635,000,and its
Certificates of Obligation,Series 2010 in the principal amount of $3,900,000 (collectively,the
"Obligations")for purposes described in the below described documents as soon as possible;
WHEREAS,the City's Chief Financial Officer,the City's Financial Advisor,and the City's Bond
Counsel are prepared to distribute necessary documents for such sale on a competitive bid basis;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION,TEXAS THAT:
1.The Official Notices of Sale,including the Official Bid Forms,and the Preliminary Official
Statements for each series of Obligations,substantially in the fonns attached hereto are hereby approved,
and the Chief Financial Officer of the City and the City's Financial Advisor are authorized to distribute
same among entities which would be interested in bidding on the Obligations and other interested
persons.
2.The Chief Financial Officer of the City and the City's Financial Advisor are authorized to
apply to rating agencies for ratings on the Obligations and to bond insurance companies for possible
insurance of the payment of the Obligations and to make presentations to them and provide to such
entities the information reasonably requested by them.
3.The Council hereby deems the Preliminary Official Statements to be final in compliance with
Rule 15c2-12 of the Securities and Exchange Commission.
4.The Council hereby authorizes its advisors,the Chief Financial Officer of the City,and its
members to do all things necessary to sell the Obligations on August 26,2010.
PASSED AND APPROVED TillS 12TH DAY OF AUGUST,2010.
Nancy Berry,Mayor Tanya McNutt,Acting City Secretary
(SEAL)
16
APPROVED:
lVti~rn,arkhurst &Horton L.L.P.,Bond Counsel
***
17
EXHIBIT A
OFFICIAL NOTICES OF SALE
18
EXHIBITB
PRELIMINARY OFFICIAL STATEMENTS
19
2010 Draft Debt Issue
2003 General Obligation Bonds
Streets
1,080,000$ Oversize Participation (Holleman Ext)ST0519 20 Yrs
Streets Total 1,080,000$
2003 GOB Total 1,080,000$
2008 General Obligation Bonds
Streets
2,185,000$ Victoria Avenue ST0903 20 Yrs
875,000 Hike and Bike Trail Completion ST0904 20 Yrs
400,000 Jones Butler (Penberthy) Extension ST0905 20 Yrs
6,925,000 Barron Road Widening Phase II ST1026 20 Yrs
1,000,000 Royder Rd Improvements (Barron authorization)TBD 20 Yrs
60,000 Rock Prairie Rd West ROW ST1025 20 Yrs
Streets Total 11,445,000$
Parks
720,000$ Skate Park PK0911 20 Yrs
150,000 Central Park Improvements PK1001 20 Yrs
Parks Total 870,000$
General Government
6,240,000$ Fire Station #6 GG0903 20 Yrs
General Govt Total 6,240,000$
2008 GOB Total 18,555,000$
GOB Total 19,635,000$
Certificates of Obligation
General Government
150,000 Server Consolidation CO0901 7 Yrs
260,000 Fiber Optic Infrastructure CO0902 7 Yrs
General Govt Total 410,000$
Governmental - Other
520,000 ACBV Building 5 Yrs
520,000$
Governmental CO Subtotal 930,000$
8/1/2010 14:37
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Certificates of Obligation
Electric Projects 2,530,000$ 20 Yrs
Water Projects -$ 20 Yrs
Wastewater Projects 300,000$
Utility CO Subtotal 2,830,000$ 20 Yrs
Estimated Debt Issuance Costs 140,000$
Certificates of Obligation Total 3,900,000$
Total Debt Issue 23,535,000$
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August 12, 2010
Consent Agenda Item No. 2d
Annual Agreement for T-Shirts, Caps, and Polos
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion authorizing the award of Bid
No. 10-64 for the purchase of T-shirts, caps, and polo shirts for athletic programs sponsored
by the Parks Department and for other City Departments for uniforms with C C Creations
($47,000) and Monograms and More ($38,000) for a combined annual estimated
expenditure of $85,000.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval to purchase T-shirts, caps, and polos to
the two lowest responsible bidders, C C Creations and Monograms and More.
Summary: These purchases will be made as needed during the term of the agreement.
CC Creations and Monograms and More have the best pricing in combination with all the
items bid on. This bid reflects approximately 9% increase in material costs, but a 0%
increase in costs for silk/screen printing and embroidering (labor costs). Additionally,
approximately 80% ($68,000) of the total expenditures is utilized by the Athletic Division in
the Parks and Recreation Department for league play: adult softball, volleyball, flag football,
youth softball, volleyball, flag football, basketball, challenger sports and swim teams. The
cost of these shirts are calculated into the registration fees charged to program participants
and are recovered by the Parks and Recreation Department through these registration fees.
The other 20% ($17,000) shirts purchased are used as employee uniforms for Fire, Public
Works, Electric, etc. Based on historical usage, the estimated annual expenditures for T-
shirts, caps, and polo shirts with CC Creations is $47,000 and Monograms and More is
$38,000. Total annual expenditure is estimated at $85,000.
Budget & Financial Summary: Nine (9) sealed, competitive bid were received and opened
on Tuesday, June 15, 2010. Funds are budgeted and available in various departmental
operating budgets.
Attachments: Bid Tabulation
22
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
ITEM QTY DESCRIPTION
1 100 Adult T-Shirt, Short Sleeve, Taped shoulder to
shoulder, double needle sleeve and bottom
hem w/seamless collar. 50% Cotton/50%
Polyester (S-XLG)
Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan
Product/Style No.8000 G8000 8000 8000 8000 8000 8000 8000 8000
Weight 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00
Large Qty Order (Over X each) Over 300 97 Over 500 72 Over 144 >100
White:Standard Qty Price $1.64 $1.40 $5.24 $1.70 $5.99 $2.05 $7.60 $1.81 $1.85
Large Qty Price $1.64 $1.40 $4.04 $1.70 $5.99 $1.79 $5.83 $1.67 $1.75
Special Orders (1-11 each)$1.64 $5.24 $5.99 $2.05 $7.60 $2.09 $2.05
Size 2X-3X $2.78 2x $1.00 3x 2.00 $7.58 $3.20 $7.49 $3.27 $8.89 $3.06 $3.15
Size 4X-5X $2.78 4x $3.00 5x $4.00 $7.58 Not Available $8.99 Not Available $8.89 $3.07 $3.15
Light Colors:Standard Qty Price $2.31 $1.85 $6.04 $2.40 $5.99 $2.57 $8.95 $2.55 $2.80
Large Qty Price $2.31 $1.85 $4.82 $2.40 $5.99 $2.23 $6.77 $2.35 $2.60
Special Orders (1-11 each)$2.31 $6.04 $5.99 $2.57 $8.95 $2.94 $3.00
Size 2X-3X $3.42 Same $8.24 $3.90 $7.49 $3.94 $10.64 $3.77 $4.25
Size 4X-5X $3.42 Same $8.24 Not Available $8.99 Not Available $10.64 Not Available $4.25
Dark Colors:Standard Qty Price $2.48 $2.10 $6.36 $2.40 $5.99 $2.77 $8.95 $2.55 $2.90
Large Qty Price $2.48 $2.10 $5.14 $2.40 $5.99 $2.41 $6.77 $2.35 $2.70
Special Orders (1-11 each)$2.48 $6.36 $5.99 $2.77 $8.95 $2.94 $3.10
Size 2X-3X $3.98 Same $9.22 $3.90 $7.49 $4.53 $10.64 $3.77 $4.50
Size 4X-5X $3.98 Same $9.22 Not Available $8.99 Not Available $10.64 Not Available $4.50
2 235 Adult T-Shirt, Short Sleeve, Taped shoulder to
shoulder, double needle sleeve and bottom
hem w/seamless collar. No Pocket. 100%
Preshrunk Cotton (S-XLG)
Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan
Product/Style No.2000 2000 2000 2000 2000 2000 2000 2000 2000
Weight 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00
Large Qty Order (Over X each)24 24 Over 300 97 Over 500 144 Over 144 >100
White:Standard Qty Price $1.75 $1.50 $5.44 $1.80 $5.99 $2.18 $7.73 $1.94 $2.00
Large Qty Price $1.75 $1.50 $4.22 $1.80 $5.99 $1.90 $4.64 $1.79 $1.90
Special Orders (1-11 each)$1.75 $5.44 $5.99 $2.18 $7.73 $2.24 $2.10
Size 2X-3X $2.54 2x $1.00 3x 2.00 $6.22 $3.30 $7.49 $3.29 $8.92 $3.17
Size 4X-5X $2.81 4x $3.00 5x $4.00 $6.22 $3.80 $8.99 $3.29 $8.92 $3.17
Light Colors:Standard Qty Price $2.36 $1.95 $6.50 $2.55 $5.99 $2.73 $9.09 $2.68 $2.80
Large Qty Price $2.36 $1.95 $5.18 $2.55 $5.99 $2.37 $5.60 $2.47 $2.60
Special Orders (1-11 each)$2.36 $6.50 $5.99 $2.73 $9.09 $3.09 $3.00
Size 2X-3X $2.91 Same $8.42 $4.05 $7.49 $4.04 $10.64 $4.25
Size 4X-5X $3.52 Same $8.42 $4.50 $8.99 $4.04 $10.64 $4.25
Dark Colors:Standard Qty Price $2.61 $2.21 $6.68 $2.55 $5.99 $2.97 $9.09 $2.87 $2.98
Large Qty Price $2.61 $2.21 $5.46 $2.55 $5.99 $2.58 $5.60 $2.65 $2.90
Special Orders (1-11 each)$2.61 $6.68 $5.99 $2.97 $9.09 $3.32 $3.08
Size 2X-3X $3.33 Same $9.22 $4.05 $7.49 $4.53 $10.64 $4.50
Size 4X-5X $3.98 Same $9.22 $4.50 $8.99 $4.53 $10.64 $4.50
Page 1 of 11
23
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
3 2500 Adult T-Shirt, Short Sleeve, Taped shoulder to
shoulder, double needle sleeve and bottom
hem w/seamless collar. With Pocket. 100%
Preshrunk Cotton (S-XLG)
Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan
Product/Style No.2300G 2300 2300 2300 2300 2300 2300 2300 2300
Weight 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00
Large Qty Order (Over X each)24 24 Over 300 97 Over 500 500 Over 144 >100
White:Standard Qty Price $2.99 $2.53 $7.52 $3.15 $6.74 $3.48 $9.12 $3.29 $3.37
Large Qty Price $2.99 $2.55 $6.30 $3.15 $6.74 $3.03 $4.14 $3.03 $3.27
Special Orders (1-11 each)$2.99 $7.52 $6.74 $3.48 $9.12 $3.80 $3.47
Size 2X-3X $4.28 2x $1.00 3x 2.00 $9.74 $4.65 $8.24 $4.85 $10.59 $4.72 $4.85
Size 4X-5X $4.28 4x $3.00 5x $4.00 $9.74 $5.00 $9.74 $4.85 $10.59 $4.72 $4.85
Light Colors:Standard Qty Price $3.43 $2.95 $8.28 $3.75 $6.74 $3.95 $10.60 $3.73 $4.40
Large Qty Price $3.43 $2.95 $7.02 $3.75 $6.74 $3.44 $4.95 $3.49 $4.00
Special Orders (1-11 each)$3.43 $8.28 $6.74 $3.95 $10.60 $4.37 $4.48
Size 2X-3X $4.91 Same $10.80 $5.25 $8.24 $5.52 $12.45 $5.41 $6.20
Size 4X-5X $4.91 Same $10.80 $5.50 $9.74 $5.52 Not Available $5.41 $6.20
Dark Colors:Standard Qty Price $3.94 $3.34 $9.16 $4.25 $6.74 $4.49 $10.60 $4.34 $4.45
Large Qty Price $3.94 $3.34 $7.94 $3.75 $6.74 $3.91 $4.95 $4.01 $4.05
Special Orders (1-11 each)$3.94 $9.16 $6.74 $4.49 $10.60 $5.01 $4.58
Size 2X-3X $4.65 Same $11.94 $5.75 $8.24 $6.23 $12.45 $6.15 $6.30
Size 4X-5X $4.65 Same $11.94 $6.25 $9.74 $6.23 Not Available $6.15 $6.30
4 360 Adult T-Shirt, Short Sleeve, Taped shoulder to
shoulder, double needle sleeve and bottom
hem w/seamless collar. With Pocket. 100%
Preshrunk Cotton (S-XLG)
Manufacturer Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T No Bid Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T Hanes/Beefy T
Product/Style No.5180T 5180T 5180T 5180T 5180T 5180T 5180T 5180T
Weight 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ 6.1 OZ
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 12 <l00
Large Qty Order (Over X each)24 24 Over 300 97 Over 500 144 Over 144 >100
White:Standard Qty Price $2.23 $2.16 $6.24 $2.25 $2.68 $8.27 $2.31 $2.52
Large Qty Price $2.23 $5.02 $2.25 $2.33 $5.17 $2.13 $2.50
Special Orders (1-11 each)$2.23 $6.24 $2.68 $8.27 $2.67 $2.58
Size 2X-3X $3.62 2x $1.00 3x 2.00 $8.62 $4.25 $4.15 $9.84 $3.99 $4.09
Size 4X-5X $3.62 4x $3.00 5x $4.00 $8.62 $5.25 $4.15 $9.84 $3.99 $4.08
Light Colors:Standard Qty Price $3.35 $8.14 $3.35 $3.87 $10.33 $3.69 $4.05
Large Qty Price $3.35 $6.92 $3.35 $3.36 $6.84 $3.41 $4.15
Special Orders (1-11 each)$3.35 $8.14 $3.87 $10.33 $4.26 $6.08
Size 2X-3X $4.28 $10.42 $5.25 $5.28 $12.33 $5.41 $6.08
Size 4X-5X $4.68 $10.42 $5.50 $5.28 Not Available $5.41 $4.18
Dark Colors:Standard Qty Price $3.70 $3.38 $8.76 $3.75 $4.49 $10.33 $4.08 $4.15
Large Qty Price $3.70 $7.54 $3.75 $3.91 $6.84 $3.77 $4.25
Special Orders (1-11 each)$3.70 $8.76 $4.49 $10.33 $4.71 $6.18
Size 2X-3X $4.63 $11.76 $5.70 $6.12 $12.33 $6.15 $6.18
Size 4X-5X $5.49 $11.76 $6.00 $6.12 Not Available $6.15
Page 2 of 11
24
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
5 50 Adult T-Shirt, Long Sleeve, Taped shoulder to
shoulder, double needle sleeve and bottom
hem w/seamless collar. No Pocket. 100%
Preshrunk Cotton (S-XLG)
Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan
Product/Style No.2400 2400 G2400 G2400 G2400 G2400 G2400 G2400 G2400
Weight 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 3 12 <l00
Large Qty Order (Over X each)24 24 Over 300 Over 500 72 Over 144 >100
White:Standard Qty Price $3.63 $3.31 $9.10 $4.10 $8.99 $4.45 $10.16 $4.30 $4.41
Large Qty Price $3.63 $3.31 $7.88 $4.10 $8.99 $3.87 $8.12 $3.97 $4.31
Special Orders (1-11 each)$3.63 $9.10 $8.99 $4.45 $10.16 $4.97 $4.51
Size 2X-3X $5.20 2x $1.00 3x 2.00 $11.74 $5.70 $10.49 $6.10 $11.92 $6.01 $6.17
Size 4X-5X $5.20 4x $3.00 5x $4.00 $11.74 $5.85 $11.99 $6.10 $11.92 $6.01 $6.17
Light Colors:Standard Qty Price $4.31 $3.95 $10.30 $5.00 $8.99 $5.20 $11.75 $5.08 $5.50
Large Qty Price $4.31 $3.95 $9.08 $5.00 $8.99 $4.53 $9.57 $4.69 $5.40
Special Orders (1-11 each)$4.31 $10.30 $8.99 $5.20 $11.75 $5.87 $5.60
Size 2X-3X $5.85 Same $13.52 $6.50 $10.49 $6.84 $13.64 $6.79 $7.39
Size 4X-5X $6.14 Same $13.52 $11.99 $6.84 Not Available $6.79 $7.39
Dark Colors:Standard Qty Price $4.62 $4.20 $10.88 $5.35 $8.99 $5.57 $11.75 $5.46 $5.60
Large Qty Price $4.62 $4.20 $9.66 $5.35 $8.99 $4.84 $9.57 $5.04 $5.50
Special Orders (1-11 each)$4.62 $10.88 $8.99 $5.57 $11.75 $6.30 $5.70
Size 2X-3X $6.36 Same $13.74 $6.90 $10.49 $7.34 $13.64 $7.31 $7.49
Size 4X-5X $6.36 Same $13.74 $7.50 $11.99 $7.34 Not Available $7.31 $7.49
6 200 Youth T-Shirt, Short Sleeve, Taped shoulder
to shoulder, double needle sleeve and bottom
hem w/seamless collar. 50% Cotton/50%
Polyester (S-M-L)
Manufacturer Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan Gildan
Product/Style No.8000 8000 8000B 8000B 8000B 8000B 8000B 8000B 8000B
Weight 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ 5.6 OZ
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <l00
Large Qty Order (Over X each)24 24 Over 300 Over 500 144 Over 144 >100
White:Standard Qty Price $1.56 $1.29 $5.12 $1.75 $5.99 $1.97 $7.51 $1.81 $1.78
Large Qty Price $1.56 $1.29 $3.88 $1.75 $5.99 $1.71 $4.41 $1.67 $1.75
Special Orders (1-11 each)$1.56 $5.12 $5.99 $1.97 $7.51 $2.09 $1.84
Light Colors:Standard Qty Price $1.98 $1.65 $5.82 $2.35 $5.99 $2.42 $8.64 $2.55 $2.46
Large Qty Price $1.98 $1.65 $4.60 $2.35 $5.99 $2.10 $5.15 $2.35 $2.43
Special Orders (1-11 each)$1.98 $5.82 $5.99 $2.42 $8.64 $2.94 $2.50
Dark Colors:Standard Qty Price $2.21 $1.87 $6.20 $2.65 $5.99 $2.65 $8.64 $2.73 $2.49
Large Qty Price $2.21 $1.87 $4.98 $2.65 $5.99 $2.31 $5.15 $2.52 $2.46
Special Orders (1-11 each)$2.21 $6.20 $5.99 $2.65 $8.64 $3.15 $2.52
Page 3 of 11
25
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
7 600 Youth T-Shirt, Short Sleeve, Taped shoulder
to shoulder, double needle sleeve and bottom
hem w/seamless collar. No Pocket. 100%
Preshrunk Cotton (S-M-L)
Manufacturer Gildan Gildan Gildan Gildan No Bid Gildan Gildan Gildan Gildan
Product/Style No.2000B 2000B 2000B 2000B 2000B 2000B 2000B 2000B
Weight 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ 6.0 OZ
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 12 <l00
Large Qty Order (Over X each)24 24 Over 300 Over 500 500 Over 144 >100
White:Standard Qty Price $1.54 $1.38 $5.28 $1.86 $2.08 $7.63 $1.83 $1.78
Large Qty Price $1.54 $1.38 $4.06 $1.86 $1.81 $4.01 $1.69 $1.74
Special Orders (1-11 each)$1.54 $5.28 $2.08 $7.63 $2.12 $1.84
Light Colors:Standard Qty Price $1.83 $1.70 $6.08 $2.45 $2.58 $8.89 $2.35 $2.46
Large Qty Price $1.83 $1.77 $4.86 $2.45 $2.42 $4.88 $2.17 $2.43
Special Orders (1-11 each)$1.83 $6.08 $2.58 $8.89 $2.72 $2.50
Dark Colors:Standard Qty Price $2.04 $2.05 $6.58 $2.75 $2.89 $8.89 $2.63 $2.49
Large Qty Price $2.04 $2.05 $5.36 $2.75 $2.52 $4.88 $2.47 $2.46
Special Orders (1-11 each)$2.04 $6.58 $2.89 $8.89 $3.09 $2.52
8 935 Adult Polo, Short Sleeve, Welt Knit Color and
Cuffs, 2 Button Plackets, double needle
bottom hem 50% Cotton/50% Polyester (S-
XLG)
Manufacturer Jerzees Jerzees Jerzees Jerzees No Bid Jerzees Jerzees Jerzees Jerzees
Product/Style No.437 437 437M 437M 437M 437M 437M 437M
Weight N/A N/A N/A N/A N/A N/A N/A N/A
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 12 <50
Large Qty Order (Over X each)24 24 Over 300 72 Over 500 1000 Over 144 >50
White:Standard Qty Price $4.88 $6.65 $10.76 $4.60 $4.89 $9.85 $5.38 $5.60
Large Qty Price $4.88 $6.65 $9.54 $4.60 $4.25 $9.35 $4.97 $5.50
Special Orders (1-11 each)$4.88 $10.76 $4.89 $9.85 $6.21 $5.80
Size 2X-3X $6.63 2x $1.00 3x 2.00 $14.40 $6.50 $7.17 $12.27 $7.74 $7.49
Size 4X-5X $6.84 4x $3.00 5x $4.00 $15.22 $7.40 $7.17 $12.81 $8.29 $7.49
Light Colors:Standard Qty Price $5.39 $6.99 $11.62 $5.15 $5.43 $10.85 $5.94 $6.52
Large Qty Price $5.39 $6.99 $10.40 $5.15 $4.72 $10.35 $5.48 $6.48
Special Orders (1-11 each)$5.39 $11.62 $5.43 $10.85 $6.86 $6.62
Size 2X-3X $6.99 Same $14.94 $6.80 $7.55 $13.19 $8.14 $8.85
Size 4X-5X $7.63 Same $15.68 $7.65 $7.97 $13.71 $8.57 $9.37
Dark Colors:Standard Qty Price $5.77 $7.60 $12.26 $5.25 $5.57 $10.85 $6.35 $6.52
Large Qty Price $5.77 $7.60 $11.04 $5.25 $4.84 $10.35 $5.87 $6.48
Special Orders (1-11 each)$5.77 $12.26 $5.57 $10.85 $7.34 $6.62
Size 2X-3X $7.46 Same $15.66 $7.30 $8.03 $13.19 $8.63 $8.85
Size 4X-5X $8.11 Same $16.58 $8.20 $8.53 $13.71 $9.14 $9.37
Page 4 of 11
26
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
9 58 Adult Polo, Short Sleeve, Welt Knit Color and
Cuffs, 2 Button Plackets, double needle
bottom hem. With Pocket 100% Cotton Pique
(S-XLG)
Manufacturer Outer Banks Outer Banks Outer Banks Outer Banks Wearguard Outer Banks Outer Banks Outer Banks Outer Banks
Product/Style No.2101 2101 2101 2101 3470 2101 2101 2101 2101
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <50
Large Qty Order (Over X each)24 24 Over 150 72 Over 500 100 Over 144 >50
White:Standard Qty Price $11.03 $10.95 $21.38 $11.75 $15.74 $12.00 $16.80 $12.16 $12.48
Large Qty Price $11.03 $10.95 $20.30 $15.74 $10.44 $16.65 $11.22 $12.40
Special Orders (1-11 each)$11.03 $21.38 $15.74 $12.00 $16.80 $14.03 $12.58
Size 2X-3X 2x 13.27 3x 15.37 2x $1.00 3x 2.00 $28.78 $14.15 $18.74 $16.60 $21.71 $14.63 $1.33
Size 4X-5X $17.41 4x $3.00 5x $4.00 $32.22 $18.50 No Bid $18.75 $24.00 $17.70 $19.80
Light Colors:Standard Qty Price $11.03 $11.45 $21.38 $11.75 $15.74 $12.00 $16.80 $12.16 $12.48
Large Qty Price $11.03 $11.45 $20.30 $15.74 $10.44 $16.65 $11.22 $12.40
Special Orders (1-11 each)$11.03 $21.38 $15.74 $12.00 $16.80 $14.03 $12.58
Size 2X-3X 2x 13.27 3x 15.37 Same $28.78 $15.15 $18.74 $16.60 $21.71 $14.63 $17.33
Size 4X-5X $1.74 Same $32.22 $18.50 No Bid $18.75 $24.00 $17.70 $19.80
Dark Colors:Standard Qty Price $11.03 $11.50 $21.38 $11.75 $15.74 $12.00 $16.80 $12.16 $12.48
Large Qty Price $11.03 $11.50 $20.30 $15.74 $10.44 $16.65 $11.22 $12.40
Special Orders (1-11 each)$11.03 $21.38 $15.74 $12.00 $16.80 $14.03 $12.58
Size 2X-3X 2x 13.27 3x 15.37 Same $28.78 $15.15 $18.74 $16.60 $21.71 $14.63 $17.33
Size 4X-5X $17.41 Same $32.22 $18.50 No Bid $18.75 $24.00 $17.70 $19.80
10 50 Adult Sweat Shirt, Long Sleeve, Set-in
Sleeves, Cotton/Lycra Ribbed Trim, Cover
Seamed Armholes, neck and waistband,
Oversized Cut. 90% Cotton/10% Polyester (S-
XLG)
Manufacturer Hanes Hanes Fruit of the Loom Jerzees Wearguard Hanes/Beefy T Fruit of the Loom Hanes/Beefy T Hanes
Product/Style No.F260 F260 18430 18012 1285 F260 18430 F260 F260
Weight 10 OZ 10 OZ 10 OZ 10 OZ 9 OZ 10 OZ 10 OZ 10 OZ 10 OZ
Standard Qty Order (12 - X each)24 24 24 24 24 12-499 36 12 <50
Large Qty Order (Over X each)24 24 Over 100 48 Over 500 100 Over 144 >50
White:Standard Qty Price $7.85 $6.85 $16.96 $8.80 $14.99 $8.63 $13.67 $3.65 $8.96
Large Qty Price $7.85 $6.85 $15.16 $8.80 $14.99 $7.50 $13.50 $7.98 $8.86
Special Orders (1-11 each)$7.85 $16.96 $14.99 $8.63 $13.67 $9.98 $9.06
Size 2X-3X $11.01 2x $1.00 3x 2.00 $22.36 $12.10 $18.74 $11.98 $17.17 $12.13 $12.44
Size 4X-5X Not Available 4x $3.00 5x $4.00 Not Available Not Available $21.74 Not Available Not Available Not Available Not Available
Light Colors:Standard Qty Price $8.88 $7.80 $18.74 $9.75 $14.99 $9.73 $15.60 $9.79 $8.96
Large Qty Price $8.88 $7.80 $16.94 $9.75 $14.99 $8.46 $15.50 $9.04 $8.86
Special Orders (1-11 each)$8.88 $18.74 $14.99 $9.73 $15.60 $11.30 $9.06
Size 2X-3X $11.97 Same $23.98 $13.25 $18.74 $12.99 $19.51 $13.18 $12.44
Size 4X-5X Not Available Same Not Available Not Available $21.74 Not Available Not Available Not Available Not Available
Dark Colors:Standard Qty Price $9.70 $8.25 $20.12 $10.60 $14.99 $10.59 $15.60 $10.69 $10.96
Large Qty Price $9.70 $8.25 $18.32 $10.60 $14.99 $9.21 $15.60 $9.86 $10.90
Special Orders (1-11 each)$9.70 $20.12 $14.99 $10.59 $15.60 $12.33 $11.06
Size 2X-3X $12.85 Same $25.48 $14.30 $18.74 $13.93 $19.51 $14.16 $14.52
Size 4X-5X Not Available Same Not Available Not Available $21.74 Not Available Not Available Not Available Not Available
Page 5 of 11
27
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
11 60 Short Sleeve, Workwear Henley Midweight,
Left Chest Pocket, Side Seeamed
Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Cadhartt
Product/Style No.K-84 K-84 K-84 K-84 K-84 K-84 K-84 K-84
Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101
White:Standard Qty Price $10.03 $15.50 $19.80 $12.00 $13.07 $19.07 $13.00 $11.33
Large Qty Price $10.03 $18.40 $12.00 $11.36 $18.95 $12.00 $10.50
Special Orders (1-11 each)$10.03 $19.80 $13.07 $19.07 $15.00 $11.55
Size 2X-3X $11.21 2x $1.50 3x $2.50 $21.80 $14.00 $14.57 $20.80 $14.54 $12.67
Size 4X-5X $11.21 4x $3.50 5x $4.50 $21.80 $16.00 $14.57 Not Available Not Available $12.67
Light Colors:Standard Qty Price $10.03 $15.50 $19.80 $12.00 $13.07 $19.07 $13.00 $11.33
Large Qty Price $10.03 $18.40 $12.00 $11.36 $18.95 $12.00 $10.50
Special Orders (1-11 each)$10.03 $19.80 $13.07 $19.07 $15.00 $11.55
Size 2X-3X $11.21 Same $21.80 $14.00 $14.57 $20.80 $14.54 $12.67
Size 4X-5X $11.21 Same $21.80 $16.00 $14.57 Not Available Not Available $11.33
Dark Colors:Standard Qty Price $10.03 $15.50 $19.80 $12.00 $13.07 $19.07 $13.00 $10.50
Standard Qty Price $10.03 $18.40 $12.00 $11.36 $18.95 $12.00 $11.55
Large Qty Order (Over X each)$10.03 $19.80 $13.07 19.07 $15.00 12.67
Large Qty Price $11.21 $21.80 $14.00 $14.57 $20.80 $14.54 $12.70
Special Orders (1-11 each)$11.21 $21.80 $16.00 $14.57 Not Available Not Available Not Available
12 60 Short Sleeve, Workwear Henley Midweight,
Left Chest Pocket, Side Seeamed
Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Cardhardtt
Product/Style No.K-87 K-87 K-87 K-87 K-87 K-87 K-87 K-87
Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101
White:Standard Qty Price $8.85 $14.50 $17.80 $11.50 $11.75 $17.33 $11.47 $10.00
Large Qty Price $8.85 $16.40 $10.22 17 10.58 9.8
Special Orders (1-11 each)$8.85 $17.80 $11.75 $17.33 $13.23 $10.70
Size 2X-3X $9.74 2x $1.50 3x $2.50 $19.30 $14.00 $12.88 $18.63 $14.53 $11.00
Size 4X-5X $9.74 4x $3.50 5x $4.50 $19.30 $16.00 $12.88 Not Available Not Available $11.00
Light Colors:Standard Qty Price $8.85 $14.50 $17.80 $11.50 $11.75 $17.33 $11.47 $10.00
Large Qty Price $8.85 $16.40 $10.22 $17.00 $10.58 $9.80
Special Orders (1-11 each)$8.85 $17.80 $11.75 $17.33 $13.23 $10.70
Size 2X-3X $9.74 Same $19.30 $14.00 $12.88 $18.63 $14.53 $11.00
Size 4X-5X $9.74 Same $19.30 $16.00 $12.88 Not Available Not Available $11.00
Dark Colors:Standard Qty Price $8.85 $14.50 $17.80 $11.50 $11.75 $17.33 $11.47 $10.00
Standard Qty Price $8.85 $16.40 $10.22 $17.00 $10.58 $9.80
Large Qty Order (Over X each)$8.85 $17.80 $11.75 $17.33 $13.23 $10.70
Large Qty Price $9.74 $19.30 $14.00 $12.88 $18.63 $14.53 $11.00
Special Orders (1-11 each)$9.74 $19.30 $16.00 $12.88 Not Available Not Available $11.00
Page 6 of 11
28
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
13 60 Ash Fiber Content 99% Cotton, 1% Polyester
or Heather Grey 90% Cotton 10% Polyester, 3-
button Closure, Left Chest Pocket, Side Seam
Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Carhartt
Product/Style No.K-84 K-84 K-84 K-84 K-84 K-84 K-84 K-84
Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101
White:Standard Qty Price $10.03 $17.25 $19.80 $12.00 $13.07 $47.67 $13.00 $11.33
Large Qty Price $10.03 $18.40 $12.00 $11.36 47.5 12 10.50
Special Orders (1-11 each)$10.03 $19.80 $13.07 $47.67 $15.00 $11.55
Size 2X-3X $11.21 2x $1.50 3x $2.50 $21.80 $14.00 $14.57 $52.87 $14.54 $12.67
Size 4X-5X $11.21 4x $3.50 5x $4.50 $21.80 $16.00 $14.57 Not Available Not Available $12.67
Light Colors:Standard Qty Price $10.03 $17.25 $19.80 $12.00 $13.07 $47.67 $13.00 $11.33
Large Qty Price $10.03 $18.40 $12.00 $11.36 $47.50 $12.00 $10.50
Special Orders (1-11 each)$10.03 $19.80 $13.07 $47.67 $15.00 $11.55
Size 2X-3X $11.21 Same $21.80 $14.00 $14.57 $52.87 $14.54 $12.67
Size 4X-5X $11.21 Same $21.80 $16.00 $14.57 Not Available Not Available $12.67
Dark Colors:Standard Qty Price $10.03 $17.25 $19.80 $12.00 $13.07 $47.67 $13.00 $11.33
Large Qty Price $10.03 $18.40 $12.00 $11.36 $47.50 $12.00 $10.50
Special Orders (1-11 each)$10.03 $19.80 $13.07 $47.67 $15.00 $11.55
Size 2X-3X $11.21 $21.80 $14.00 $14.57 $52.87 $14.54 $12.67
Size 4X-5X $11.21 $21.80 $16.00 $14.57 Not Available Not Available $12.67
14 60 Long Sleeve Workwear Henley, Left Chest
Pocket, 3-Button Front Closure 100% Cotton
Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Carhartt
Product/Style No.K-128 K-128 K-128 K-128 K-128 K-128 K-128 K-128
Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101
White:Standard Qty Price $11.80 $20.50 $22.80 $13.75 $15.50 $21.67 $15.29 $13.33
Large Qty Price $11.80 $21.40 13.48 21.5 14.11 13.03
Special Orders (1-11 each)$11.80 $22.80 $15.50 $21.67 $17.64 $13.80
Size 2X-3X $12.98 2x $1.50 3x $2.50 $24.80 $16.00 $17.00 $23.40 $16.82 $14.67
Size 4X-5X $12.98 4x $3.50 5x $4.50 $24.80 $18.00 $17.00 Not Available Not Available $14.67
Light Colors:Standard Qty Price $11.80 $20.50 $22.80 $13.75 $15.50 $21.67 $15.29 $13.33
Large Qty Price $11.80 $21.40 $13.48 $21.50 $14.11 $13.03
Special Orders (1-11 each)$11.80 $22.80 $15.50 $21.67 $17.64 $13.80
Size 2X-3X $12.98 Same $24.80 $16.00 $17.00 $23.40 $16.32 $14.67
Size 4X-5X $12.98 Same $24.80 $18.00 $17.00 Not Available Not Available $14.67
Dark Colors:Standard Qty Price $11.80 $20.50 $22.80 $13.75 $15.50 $21.67 $15.29 $13.33
Standard Qty Price $11.80 $21.40 $13.48 $21.50 $14.11 $13.03
Large Qty Order (Over X each)$11.80 $22.80 $15.50 $21.67 $17.64 $13.80
Large Qty Price $12.98 $24.80 $16.00 $17.00 $23.40 $16.32 $14.67
Special Orders (1-11 each)$12.98 $24.80 $18.00 $17.00 Not Available Not Available $14.67
Page 7 of 11
29
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
15 60 Long Sleeve Workwear Tshirt, Left Chest
Pocket, Crew Neck, 100% Cotton
Manufacturer Carhartt Carhartt Carhartt Carhartt No Bid Carhartt Carhartt Carhartt Carhartt
Product/Style No.K-126 K-126 K-126 K-126 K-126 K-126 K-126 K-126
Standard Qty Order (12 - X each)24 24 24 24 12 36 12 <101
White:Standard Qty Price $10.62 $17.25 $20.80 $12.50 $14.00 $19.93 $13.77 $12.11
Large Qty Price $10.62 $19.40 $12.18 19.85 12.71 11.9
Special Orders (1-11 each)$10.62 $20.80 $14.00 $19.93 $15.89 $12.40
Size 2X-3X $11.80 2x $1.50 3x $2.50 $22.80 $15.00 $15.50 $21.67 $15.29 $14.67
Size 4X-5X $11.80 4x $3.50 5x $4.50 $22.80 $17.00 $15.50 Not Available Not Available $14.67
Light Colors:Standard Qty Price $10.62 $20.80 $12.50 $14.00 $19.93 $13.77 $12.10
Large Qty Price $10.62 $17.75 $19.40 $12.18 $19.85 $12.71 $11.90
Special Orders (1-11 each)$10.62 $20.80 $14.00 $19.93 $15.89 $12.40
Size 2X-3X $11.80 Same $22.80 $15.00 $15.50 $21.67 $15.29 $14.67
Size 4X-5X $11.80 Same $22.80 $17.00 $15.50 Not Available Not Available $14.67
Dark Colors:Standard Qty Price $10.62 $17.75 $20.80 $12.50 $14.00 $19.93 $13.77 $12.10
Standard Qty Price $10.62 $19.40 $12.18 $19.85 $12.71 $11.90
Large Qty Order (Over X each)$10.62 $20.80 $14.00 $19.93 $15.89 $12.40
Large Qty Price $11.80 $22.80 $15.00 $15.50 $21.67 $15.29 $14.67
Special Orders (1-11 each)$11.80 $22.80 $17.00 $15.50 Not Available Not Available $14.67
16 75 Short Sleeve Workshirt, Midweight, Left Chest
Pocket, Side Seamed, Button Down Collar,
60% Cotton/40% Polyester
Manufacturer Van Heusen Van Heusen Carhartt Van Heusen No Bid Van Heusen Van Heusen Van Heusen Van Heusen
Product/Style No.13V0042 57850 K-84 56580 56850 57850
Standard Qty Order (12 - X each)24 24 24 24 12 36 12 12+
White:Standard Qty Price $12.61 $21.51 $19.80 $14.15 $14.17 $19.11 $14.95
Large Qty Price $12.61 $18.40 $14.15 $12.32 19 13.80
Special Orders (1-11 each)$12.61 $19.80 $14.17 $19.11 $17.25
Size 2X-3X 2x 14.09 3x 14.62 2x $1.50 3x $2.50 $21.80 $16.15 $17.44 $21.20 $16.58
Size 4X-5X 4x & 5x not available 4x & 5x not available $21.80 Not Available Not Available $22.60 $16.90
Light Colors:Standard Qty Price $13.18 $22.51 $19.80 $14.70 $16.94 20.7320.65 $14.95
Large Qty Price $13.18 $18.40 $14.70 $14.73 $20.73 $13.80
Special Orders (1-11 each)$13.18 $19.80 $16.94 $22.88 $17.25
Size 2X-3X $14.51 Same $21.80 $16.70 $19.02 $24.28 $16.53
Size 4X-5X $15.05 Same $21.80 Not Available Not Available $20.73 $16.90
Dark Colors:Standard Qty Price $14.15 $23.50 $19.80 $15.50 $16.94 $20.65 $14.95
Standard Qty Price $14.15 $18.40 $15.50 $14.73 $20.73 $13.80
Large Qty Order (Over X each)14.15 $19.80 $16.94 $22.88 $17.25
Large Qty Price $15.35 $21.80 $17.50 $19.02 $24.28 $16.58
Special Orders (1-11 each)$15.88 $21.80 Not Available Not Available $16.90
Page 8 of 11
30
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
17 10 Long Sleeve Workshirt, Midlength, Left Chest
Pocket, Side Seamed, Button Down Collar
Manufacturer Van Heusen Van Heusen Carhartt Van Heusen No Bid Van Heusen Van Heusen Van Heusen Van Heusen
Product/Style No.13V0040 57800 K-128 56800 VHS6800 57800
Standard Qty Order (12 - X each)24 24 24 24 12 36 15.93 12+
White:Standard Qty Price $14.15 $22.22 $22.80 $15.20 $15.44 $22.32 $14.70
Large Qty Price $14.15 $21.40 $15.20 $13.4.Not Available 18.38
Special Orders (1-11 each)$14.15 $22.80 $15.44 $22.32 $16.25
Size 2X-3X 2x 15.80 3x 16.39 Same $24.80 $17.20 $18.77 $23.61 $17.55
Size 4X-5X 4x & 5x not available Same $24.80 Not Available Not Available Not Available $15.93
Light Colors:Standard Qty Price $14.74 $22.72 $22.80 $16.00 $17.13 $23.71 $14.70
Large Qty Price $14.74 $21.40 $16.00 $14.90 Not Available $18.38
Special Orders (1-11 each)$16.23 $22.80 $17.13 $23.71 $16.25
Size 2X-3X $16.82 Same $24.80 $18.00 $20.00 $25.04 $16.25
Size 4X-5X $17.65 Same $24.80 Not Available Not Available Not Available $17.55
Dark Colors:Standard Qty Price $15.33 $24.02 $22.80 $16.50 $17.13 $23.71 $15.93
Standard Qty Price $15.33 $21.40 $16.50 $14.90 Not Available $14.70
Large Qty Order (Over X each)$15.33 $22.80 $17.13 $23.71 $18.38
Large Qty Price $17.06 $24.80 $18.50 $20.08 $25.04 $16.25
Special Orders (1-11 each)$17.65 $24.80 Not Available Not Available Not Available $17.55
18 200 Adult Cap, Yupoong, 5-Panel Gold Cap,
Constructed Fused Buckram Backing, Sewn
Elelits, 1/4" Braided Cord, Matching underbill,
Matching Plastic Fastener, 60% Cotton/40%
Polyester Poplin, Navy
Manufacturer Otto Yupoong Yupoong Hariston No Bid Yupoong Yupoong Yupoong Yupoong
Product/Style No.33-073 6007 6007 M800 6002C 6002C 6002 $6,277.00
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 <501
Standard Qty Price $1.65 $1.99 $5.00 $2.25 $2.40 $6.39 $2.55 $5.93
Large Qty Order (Over X each)24 24 24 24 12-499 36 144 <101
Large Qty Price $1.65 $1.99 $4.88 $2.25 $2.40 $6.39 $2.95 $6.93
Special Orders (1-11 each)$1.30 $1.99 $5.50 $5.75 $2.40 $6.04 $2.55 $5.93
19 280 Adult Cap, Yupoong Mesh Back Cap, Poplin
Front Panel, Nylon Mesh Back, 1/4"
Constructed Fused Buckram, Backing,
Braided Cord, Matching Underbill, Matching
Plastic Fasteneer, Navy
Manufacturer Cobra Yupoong Yupoong Yupoong No Bid Yupoong Yupoong Yupoong Yupoong
Product/Style No.TSM 6003 6003 6511 6003C 6003 6003 6511
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 24
Standard Qty Price $1.30 $1.99 $5.00 $2.25 $2.40 $6.04 $2.95 $6.93
Large Qty Order (Over X each)24 24 24 24 12-299 36 144 24
Large Qty Price $4.43 $4.48 $2.25 $2.40 $6.04 $2.95 $6.93
Special Orders (1-11 each)$9.15 $1.99 $5.50 $5.75 $2.40 $6.04 $2.95 $6.93
Page 9 of 11
31
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
20 120 Richardson Pro Caps, Style 185, Youth, Navy,
Youth: Small-Medium; Medium-Large,
Cotton/Polyester
Manufacturer Richardson Richardson Richardson Richardson No Bid Richardon Richardson Outdoor cap Yupoong
Product/Style No.185 185 185 185 6195 185 PFX 630 6277Y
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 <500
Standard Qty Price $4.43 $6.95 $10.70 $7.00 $7.45 $11.00 $6.10 $5.93
21 120 Cobblestone Gamegear Shorts
Manufacturer Cobblestone Cobblstone Cobblestone Badger Sport No Bid Cobblestone Cobblestone Badger Cobblestone
Product/Style No.LF647 LF647 LF647 7209 CP636 4463 4107 LF403
Standard Qty Order (12 - X each)24 24 24 24 12-499 36 144 <101
Standard Qty Price $9.15 $16.5 w/pockets
$11.00 no pockets
$15.70 $8.00 $14.89 $9.27 $8.34 $7.00
$8.00 $8.00 No Charge $10.00 $0.00 $0.00 $19.50 $0.00 $10.00
<8K stiches $30
>8,001 to 12K $45
>12,000 $75
$50.00 No Charge $30.00 $0.00 $50.00 $20.00 $0.00 $0.00
$2.25 $3.00 $2.25 Chest $5.00 Back
$15.00
$7.50 $4.00 $1.85 $3.25 $2.50
$2.25 $3.50 $2.50 Chest $5.00 Back
$15.00
$2.50 $4.00 $1.85 $3.25 $2.50
$3.00 $4.50 $3.00 Chest $7.50 Back
$20.00
$4.00 $4.00 $3.00 $3.25 $2.50
$3.00 $5.00 $4.00 Chest $7.50 Back
$20.00
$4.00 $4.00 $3.00 $5.00 $2.50
$2.00 $3.00 $2.00 $1.50 $2.50 $3.50 $5.00 $1.50
$2.00 $3.00 $2.00 $4.50 $2.50 $4.25 $5.00 $1.50
$2.00 $3.00 $2.00 $4.50 $2.50 $4.25 $5.00 $1.50
$0.50 $0.50 $0.35 $1.00 NA $3.00 $6.00 $0.50 $0.75
$0.75 $0.75 $0.40 $1.25 NA $3.00 $6.00 $0.65 $0.75
$15.00 $20.00 No Charge $40.00 $0.00 $0.00 $75.00 $25.00 $0.00
$0.00 $0.00 $24.00 $40.00 $45.00 $50.00 20% of cost per item $0.00
Front/Back
One Location 1 Color $0.75 $0.89 $1.16 $3.20 $1.00 $4.00 $1.25 $1.33 $1.40
2 Color $1.00 $1.29 $2.12 $5.34 $1.20 $4.00 $1.40 $1.67 $1.65
3 Color $1.25 $1.69 $3.07 $7.48 $1.55 $4.00 $1.80 $1.93 $1.93
4 Color $1.50 $2.09 $4.02 $9.62 $1.65 $4.00 $2.00 $2.27 $2.20
5 Color $1.75 $2.49 $4.97 $11.76 $1.90 $4.00 $2.50 $2.53 $2.45
6 Color $12.00 $2.89 $5.02 $13.90 $2.00 $4.00 $3.00 $2.80 $2.74
Two Locations 1 Color $1.50 $1.29 $3.32 $2.00 $8.00 $2.50 $2.60 $2.70
2 Color $1.75 $2.09 $5.54 $2.40 $8.00 $2.80 $3.20 $3.20
3 Color $2.00 $3.38 $7.78 $3.10 $8.00 $3.60 $3.73 $3.75
4 Color $2.25 $4.18 $10.04 $3.30 $8.00 $4.00 $4.33 $4.30
5 Color $2.50 $4.48 $12.28 $3.80 $8.00 $5.00 $4.93 $4.80
6 Color $2.75 $5.98 $14.52 $4.00 $8.00 $6.00 $5.47 $5.40
Embroider City Logo – Two Color, W/Filled Heart
(Exhibit A) (Per Shirt/Cap)
Embroider Logo - 5 color
Embroider - 6 color
Silk-Screen Set-Up Fee – One Time Charge for Each
Embroidery Tape/Punch Fee - One Time Charge for
Each New Set-Up
Screen Print Charge Per Order - Qty <200
Additional Charges:
1” - 2” Any Color Capital Block Lettering (Iron-On Type)
2.5” – 3.5” Any Color Capital Block Lettering (Iron-On
Hourly Rate for Design/Artwork Preparation (Per Hour)
Rush Order Charge, For Work Required Within Five (5)
Working Days (Per Order)
Embroider Department Name (Up to 30 Letters)
Embroider Employee Name (Up to 20 Letters)
Embroider Employee Rank (Up to 20 Letters)
Embroider City Logo – One Color, Non Filled Heart
(Exhibit A) (Per Shirt/Cap)
Page 10 of 11
32
City of College Station - Purchasing Department
Bid Tabulation for #10-64
"Annual T-Shirts, Polos and Caps"
Open Date: Tuesday, June 15 2010 @ 2:00 p.m.
C.C. Creations (College
Station, TX)
Monograms and More
(College Station, TX)
The Cap Shop
(Kountze, TX)
RT & Associates
(Coppell, TX)
ARAMARK
(Burbank, CA)
Ad-Wear
(Houston, TX)
Beaed, LP
(Alvin, TX)
Jones and Horvath dba
RA Athletic Co.
(College Station, TX)
Arrow Uniform-Taylor
LLC
(Taylor, MI)
Front/Back
One Location 1 Color $0.60 $0.80 $.51 $2.10 $0.90 $3.00 $0.60 $1.33 $1.05
2 Color $0.80 $1.20 $.84 $3.40 $1.10 $3.00 $0.85 $1.67 $1.25
3 Color $1.00 $1.50 $1.17 $4.70 $1.45 $3.00 $0.89 $1.93 $1.40
4 Color $1.20 $1.85 $1.51 $6.00 $1.55 $3.00 $0.95 $2.27 $1.60
5 Color $1.40 $2.20 $1.84 $7.32 $1.80 $3.00 $1.00 $2.53 $1.85
6 Color $1.60 $2.55 $2.18 $8.62 $1.90 $3.00 $1.05 $2.80 $2.05
Two Locations 1 Color $1.20 $1.20 $2.18 $1.80 $6.00 1%3%2%
2 Color $1.40 $1.85 $3.56 $2.20 $6.00 $1.70 $3.20 $2.40
3 Color $1.60 $2.53 $4.94 $2.90 $6.00 $1.78 $3.73 $2.75
4 Color $1.80 $3.20 $6.32 $3.10 $6.00 $1.90 $4.33 $3.15
5 Color $2.00 $4.40 $7.70 $3.60 $6.00 $2.00 $4.93 $3.70
6 Color $2.20 $5.10 $9.08 $3.80 $6.00 $2.10 $5.47 $4.00
Front/Back
One Location 1 Color $0.50 $0.75 $.55 $2.60 $0.80 $2.50 $340.00 $0.80 $0.90
2 Color $0.60 $1.15 $.92 $3.52 $1.00 $2.50 $0.50 $1.27 $1.15
3 Color $0.70 $1.45 $1.30 $4.52 $1.35 $2.50 $0.60 $1.53 $1.30
4 Color $0.80 $1.80 $1.67 $5.34 $1.45 $2.50 $0.70 $1.73 $1.45
5 Color $0.90 $2.50 $2.04 $6.24 $1.70 $2.50 $0.80 $1.93 $1.60
6 Color $1.00 $2.50 $2.42 $7.16 $1.80 $2.50 $0.90 $2.07 $1.75
Two Locations 1 Color $1.00 $1.15 $2.64 $1.60 $5.00 $0.80 $2.00 $1.75
2 Color $1.20 $1.00 $3.60 $2.00 $5.00 $1.00 $2.47 $2.20
3 Color $1.40 $2.50 $4.54 $2.70 $5.00 $1.20 $2.87 $2.50
4 Color $1.60 $3.60 $5.50 $2.90 $5.00 $1.40 $3.47 $2.80
5 Color $1.80 $4.30 $6.44 $3.40 $5.00 $1.60 $3.73 $3.15
6 Color $2.00 $5.00 $7.40 $3.60 $5.00 $1.80 $4.07 $3.50
25%20%0%20%20%0%0%0%25%
Prices attached Shipping charges
are 4% of order
amount
Disqualified/FOB
specifically said
DESTINATION
Percentage Off of List Price for Items Not Included
Screen Print Charge Per Order - Qty 200-499
Screen Print Charge Per Order - Qty 500+
Page 11 of 11
33
August 12, 2010
Regular Agenda Item No. 2e
Purchasing Process Follow-up Audit Report
To: Mayor and Members of the City Council
From: Ty Elliott, City Internal Auditor
Agenda Caption: Presentation, possible action, and discussion regarding the results from
the purchasing process follow-up audit report.
Recommendation(s): None
Summary:
The purpose of the purchasing process follow-up audit was to determine whether city staff
has taken appropriate corrective measures in response to the six audit recommendations
put forth in the purchasing process audit report.
Based on my review, I found that city staff has fully implemented all six recommendations
found in the purchasing process report. Implementing these recommendations have
significantly increased the strength of internal controls, reduced the likelihood of fraud, and
better aligned the city with purchasing best practices.
Attachments: Purchasing Process Follow-up Audit Report
34
Page 1
TO: Audit Committee Members
FROM: Ty Elliott, City Internal Auditor
DATE: July 13, 2010
SUBJECT: Purchasing Follow-up Audit Report
The purchasing follow-up audit was conducted in accordance with the fiscal year 2010 audit plan. This
audit report summarizes the purchasing audit recommendations, management’s responses, and the audit
follow-up findings (which describe how city management has implemented the auditor’s
recommendations). This audit was conducted in accordance with government auditing standards, whi ch
are promulgated by the Comptroller General of the United States.
1. Audit Recommendation: The Department of Fiscal Services should create a policy requiring all
city purchasing employees to annually certify in writing that that they have read, understand , and will
abide by the code of ethics documented in the City of College Station’s Purchasing Manual.
Management Response: Management concurs and will require all Purchasing employees to certify
in writing during their annual performance evaluations that they have read, understand, and will
abide by the City’s code of ethics.
Audit Follow-up Finding: Effective December 2008, Performance Evaluation Forms have a
certification signed by each employee in the Purchasing Division that states they have read,
understand and will abide by the code of ethics documented in the City’s Purchasing Manual.
Evaluations occur annually.
2. Audit Recommendation: The Department of Fiscal Services should consider setting up approval
hierarchies for the following purchasing system functions: blanket order receipts, field purchase
orders (FPO), FPO department approval, FPO payment approval, invoice review, purchase orders,
purchase requisitions, and stock requisitions. At the very least, requisition approval levels should be
set up in the purchasing system. The requisition approval hierarchy should include two to three
levels, with at least the following two levels: (1) departmental or supervisory approval and (2)
budget or finance review to verify budget sufficiency and account accuracy.
Management Response: Finance concurs and will work with management to set up approval
hierarchies for field purchase orders and purchase requisitions. Furthermore, Finance will specifically
work with Public Works and Public Utilities to establish approval hierarchies for stock (inventory)
requisitions.
TY ELLIOTT
City Internal Auditor
telliott@cstx.gov
CITY INTERNAL AUDITOR’S OFFICE
1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77842
TEL: (979) 764-6269
FAX: (979) 764-6377
AUDIT COMMITTEE
Mayor Nancy Berry
Councilmember Jess Fields
35
Page 2
Audit Follow-up Finding: The Department of Fiscal Services has sufficiently separated the
purchasing system functions to reduce potential for fraud. The City contracted with Purchasing
Solutions Alliance (PSA) to assist Finance in the development of an approval hierarchy for requisition
approval including proposed policies and procedures. The resulting approval hierarchies restrict
purchasing employees from creating, approving, and authorizing payment for a single purchase
order. The new system requires departmental approval and payment approval from two separate
user groups for each new purchasing request.
3. Audit Recommendation: The Department of Fiscal Services should limit access of purchasing
personnel so that they are unable to create vendors or make changes to the vendor master file. In
addition, the accounting personnel who create and maintain the vendor maintenance file should not
have access to requisition and receive goods without requisition supervisory approval.
Management Response: Management concurs. At this time, no one in Purchasing is able to add,
edit or delete vendors. Additionally, once we implement approval hierarchies as recommended in
Item 2 (above), individuals with access to the vendor master file will not be able to requisition goods
without supervisory approval.
Audit Follow-up Finding: In order to change the vendor master file, users must have access to
the appropriate functional access in Purchasing Inventory and Global Financials applications.
Functional access to the vendor master file in PI is limited to the accounts payable user group, PI
management user group, and buyers user group. However, only select employees who are in the
accounts payable user group have functional access to change the vendor master file. The accounts
payable and PI management user groups have no access to requisition goods or create purchase
orders without supervisory approval.
4. Audit Recommendation: The Department of Fiscal Services should segregate the duties of
requisitioning, requisition approval, and receiving by setting up requisition approval hierarchies and
separating purchasing system user access to these functions.
Management Response: Management concurs. Finance will work with IT to redesign our existing
PI System User Groups to segregate the duties for requisitioning, requisition approval and receiving.
Audit Follow-up Finding: Finance has worked with IT to segregate the duties for requisitioning,
requisition approval and receiving. These new user groups function within the approval hierarchies
and provide a proper segregation of duties.
5. Audit Recommendation: The Department of Fiscal Services should reevaluate the needs of those
who have administrator access to the purchasing system in order to more tightly contr ol this access.
Management Response: As of May 2008, 5 individuals had administrator access to the purchasing
system. As of October 2008, there were 4 Purchasing employees who have administrator access.
Finance will reevaluate if all 4 individuals need administrator access and work with IT department to
redesign the PI System User Groups (if necessary).
Audit Follow-up Finding: There are two purchasing employees with full access to the purchasing
system. This is a reduction from the previous 5 individuals with administrator access. The two
administrators are the purchasing manager and a purchasing buyer (who functions as a backup
administrator in case the purchasing manager is unavailable).
6. Audit Recommendation: The Department of Fiscal Services should limit invoice processing to
accounts payable employees who do not have the ability to create city checks or perform key
procurement responsibilities such as purchase order processing.
36
Page 3
Management Response: Management concurs and has established additional controls in those
instances where the supervisor approves the payment. These items are primarily contractual capital
projects in nature and have approval signatures from the engineer, the project manager and the CIP
Director before coming for check processing. Finance will work with IT to redesign the PI User
Groups to restrict individuals with accounts payable access from also being able to write checks or
perform key procurement responsibilities such as purchase order processing.
Audit Follow-up Finding: The new PI User Groups restrict individuals with accounts payable
access from being able to process purchase orders. The accounts payable users are the only users
able to process invoices.
37
August 12, 2010
Consent Agenda Item No. 2f
Resolution, ILA and Notice of Election
November 2, 2010 Special Election
To: Glenn Brown, City Manager
From: Tanya McNutt, Deputy City Secretary
Agenda Caption: Presentation, possible action and discussion of resolution approving an
interlocal agreement between the City of College Station and Brazos County for the
conduct and management of the City of College Station Special election and the approval
of the Notice of Special Election that will be held on Tuesday, November 2, 2010.
Summary: During the July 8, 2010 council meeting, City Council directed staff to
prepare resolution calling special election on November 2, 2010 ballot for the purpose of
submitting question to voters regarding vacancy for Council member, Place 5 in College
Station.
Budget & Financial Summary: Brazos County is holding a constitutional amendment
election on Tuesday November 2, 2010. The City may place this proposition on the ballot
and join with the County to conduct the election. Cost to the City for this special election
shall be approximately $33,000.
Attachments:
1. Resolution
2. Interlocal Agreement with Brazos County (will be presented at Council Meeting)
3. Notice of Special Election
38
12 de agosto de 2010
Punto de Acuerdo en la Orden del Día
Resolución y Acuerdo Interlocal para las
Elecciones Especiales del 2 de noviembre de 2010
Para: Glenn Brown, Alcalde de la Ciudad
De: Tanya McNutt, Asistente al Secretario de la Ciudad
Rubro de la Orden del Día: Presentación, posible acción y discusión acerca de la
resolución para aprobar un acuerdo interlocal entre la Ciudad de College Station y el
Condado de Brazos para conducir y manejar las elecciones especiales de la Ciudad de
College Station y aprobar la Notificación de Elecciones especiales que se celebrarán el día
martes 2 de noviembre de 2010.
Resumen: Durante la reunión del Consejo del 8 de Julio de 2010, el Consejo de la
Ciudad dio la orden al personal de preparar una resolución para convocar elecciones
especiales el 2 de noviembre de 2010 con el propósito de preguntarles a los votantes
acerca de la vacancia en el Puesto número 5 del Consejo de la Ciudad de College Station.
Presupuesto y Resumen Financiero: El Condado de Brazos celebrará unas elecciones
de enmienda constitucional el martes 2 de noviembre de 2010. La Ciudad podrá poner
esta propuesta en la boleta y unirse al Condado para celebrar las elecciones. El costo
para la Ciudad para estas elecciones especiales será de aproximadamente $33,000.
Adjuntos:
Resolución
Acuerdo Interlocal con el Condado de Brazos
Notificación de Elecciones Especiales
39
RESOLUTION NO. _______________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS; APPROVING AN INTERLOCAL GOVERNMENT AGREEMENT WITH BRAZOS
COUNTY FOR THE CONDUCT AND MANAGEMENT OF THE CITY OF COLLEGE
STATION SPECIAL ELECTION AND THE APPROVAL OF THE NOTICE OF SPECIAL
ELECTION THAT WILL BE HELD ON TUESDAY, NOVEMBER 2, 2010.
WHEREAS, Brazos County will conduct a general election on Tuesday November 2, 2010; and
WHEREAS, the City of College Station City Council will be conducting a Special Election to be
held on the same day; and
WHEREAS; the parties to this agreement desire that a joint election be held that is cost effective
and convenient for the voters of both entities; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the interlocal government agreement is hereby approved setting out the
terms and conditions upon which said election shall be conducted; and
PART 2: That this resolution shall take effect immediately from and after its passage.
PART 3: That the Notice of Election and Early and Regular Polling Places are hereby
approved.
ADOPTED this 12th day of August, A.D. 2010.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
City Attorney
40
RESOLUCIÓN NO. _______________________
UNA RESOLUCIÓN DEL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS;
APROBANDO UN ACUERDO GUBERNAMENTAL INTERLOCAL CON EL CONDADO
DE BRAZOS PARA CONDUCIR Y HACER LOS ARREGLOS NECESARIOS PARA LAS
ELECCIONES ESPECIALES DE LA CIUDAD DE COLLEGE STATION Y LA
APROBACIÓN DE LA NOTIFICACIÓN DE ELECCIONES ESPECIALES QUE SE
CELEBRARÁN EL DÍA MARTES 2 DE NOVIEMBRE DE 2010.
EN TANTO QUE, El Condado de Brazos celebrará elecciones generales el día 2 de noviembre
de 2010; y
EN TANTO QUE, el Consejo de la Ciudad de College Station realizará unas Elecciones
Especiales para celebrarse el mismo día; y
EN TANTO QUE; las partes de este acuerdo desean celebrar elecciones conjuntas como medida
costo-efectiva y conveniente para los votantes de ambas entidades; ahora, por lo tanto,
QUE SE RESUELVA POR EL CONSEJO DE LA CIUDAD DE COLLEGE STATION,
TEXAS:
PARTE 1: Que el acuerdo gubernamental interlocal por este medio se aprueba en base a los
términos y condiciones bajo los cuales dichas elecciones se conducirán; y
PARTE 2: Que esta resolución tomará efecto inmediatamente desde y después de aprobada.
PARTE 3: Que la Notificación de Elecciones y los Sitios Regulares y Tempranos para
Votaciones por este medio se aprueban.
ADOPTADA este 12avo día del mes de agosto A.D. de 2010.
DOY FE: APROBADA:
Secretaria de la Ciudad ALCALDE
APROBADA:
Abogado de la Ciudad
41
NOTICE OF SPECIAL ELECTION
TO THE REGISTERED VOTERS OF THE CITY OF COLLEGE STATION:
Notice is hereby given that the polling places listed below will be open from 7:00 am to 7:00 pm on
Tuesday, November 2, 2010 for voting in special election to elect a College Station City Council member,
Place 5.
VOTING LOCATIONS:
City of College Station Precincts Polling Places
2B, 2C Wellborn Community Center
4119 Greens Prairie Road
8 Parkway Baptist Church
1501 Southwest Pkwy
9 College Station Conference Center
1300 George Bush Drive
10A, 10B CS Utility Customer Service Center
310 Krenek Tap Road
20 Rudder Tower, 2nd Floor
A&M Campus, Joe Routt Blvd.
21 St. Mary’s Catholic Church
603 Church Street
24 John Connally Building
301 Tarrow
31 Grace Bible Church Southwood Annex
1901 Harvey Mitchell Parkway South
32 Larry J. Ringer Library
1818 Harvey Mitchell Pkwy
33, 72, 74 Lincoln Center
1000 Eleanor
34 CS City Hall
1101 Texas Avenue
35A, 35B CS ISD Admin. Bldg
1812 Welsh
39 St. Francis Episcopal Church
1101 Rock Prairie Road
40 Aldersgate Methodist Church
2201 Earl Rudder Freeway South
41 Christ United Methodist Church
4201 State Hwy 6 South
64 Mary Branch Elementary
2040 W. Villa Maria, Bryan
68 Peach Creek Community Center
2216 Peach Creek Road
80 Living Hope Baptist Church
4170 State Hwy 6, South
42
Notice of Special Election
November 2, 2010
Page 2 of 2
Joint early voting shall be conducted by personal appearance and by mail. The period for early voting by
personal appearance for the special election shall be October 18 through October 29, 2010. Optical scan ballots
shall be used for early voting by mail and direct recording electronic voting machines shall be used for early
voting by personal appearance. The Early Voting Clerk for said elections shall be the County Clerk. She shall
determine the number of election workers to hired and arrange for training of all election workers. Early voting
by personal appearance for the special election shall be held on the following dates and times:
Early Vote Sites
Brazos County Administration Building – 200 S. Texas Ave., Bryan, Texas
Arena Hall – Tabor Road & N. Earl Rudder Frwy., Bryan, Texas
Galilee Baptist Church – 804 N. Logan, Bryan, Texas
CS Electric Training Facilities – 1603 Graham Rd
College Station Conference Center Rm 105 - 1300 George Bush Drive, College Station, Texas
October 18 – October 22 8:00 am – 5:00 pm
Monday – Friday
October 23 – Saturday 8:00 am – 8:00 pm
October 24 – Sunday 10:00 am – 3:00 pm
October 25 - 29 8:00 am – 8:00 pm
Monday – Friday
Requests for application to vote by mail can be made by contacting the Early Voting Clerk at the following
address: Jaime Hines, Brazos County Clerk’s office, 300 E. 26th Street Suite 120, Bryan, Texas 77803
PASSED AND APPROVED this 12th day August, 2010.
ATTEST: APPROVED:
________________________ _______________________
City Secretary Mayor
43
NOTIFICACIÓN DE ELECCIONES ESPECIALES
PARA LOS VOTANTES REGISTRADOS DE LA CIUDAD DE COLLEGE STATION:
Por este medio a continuación aparecen los centros de votaciones que estarán abiertos de 7:00 am a 7:00
pm, el día martes 2 de noviembre de 2010, para votar en elecciones especiales y elegir a un miembro del
Consejo de la Ciudad para el Puesto número 5 de la Ciudad de College Station.
SITIOS DE VOTACIONES:
Distritos de la Ciudad de College Station Centros de Votaciones
2B, 2C
Wellborn Community Center [Centro Comunitario de
Wellborn]
4119 Greens Prairie Road
8 Parkway Baptist Church [Iglesia Bautista Parkway]
1501 Southwest Pkwy
9
College Station Conference Center [Centro de
Conferencias de College Station]
1300 George Bush Drive
10A, 10B
CS Utility Customer Service Center [Centro de Servicio
al Cliente de Servicios Esenciales Públicos de College
Station]
310 Krenek Tap Road
20 Rudder Tower, 2nd Floor [Torre Rudder, 2do nivel]
A&M Campus, Joe Routt Blvd.
21 St. Mary’s Catholic Church [Iglesia Católica St. Mary’s]
603 Church Street
24 John Connally Building [Edificio John Connally]
301 Tarrow
31
Grace Bible Church Southwood Annex [Anexo
Southwood de la Iglesia Grace Bible]
1901 Harvey Mitchell Parkway South
32 Larry J. Ringer Library [Biblioteca Larry J. Ringer]
1818 Harvey Mitchell Pkwy
33, 72, 74 Lincoln Center [Centro Lincoln]
1000 Eleanor
34
CS City Hall [Municipalidad de la Ciudad de College
Station]
1101 Texas Avenue
35A, 35B
CS ISD Admin. Bldg [Edificio Administrativo del
Distrito Escolar Independiente de College Station]
1812 Welsh
39
St. Francis Episcopal Church [Iglesia Episcopal St.
Francis]
1101 Rock Prairie Road
40
Aldersgate Methodist Church [Iglesia Metodista
Aldersgate]
2201 Earl Rudder Freeway South
44
Notificación de Elecciones Especiales
2 de noviembre de 2010
Página 2 de 3
41
Christ United Methodist Church [Iglesia Metodista Christ
United]
4201 State Hwy 6 South
64
Mary Branch Elementary [Escuela Primaria Mary
Branch]
2040 W. Villa Maria, Bryan
68
Peach Creek Community Center [Centro Comunitario
Peach Creek]
2216 Peach Creek Road
80
Living Hope Baptist Church [Iglesia Bautista Living
Hope]
4170 State Hwy 6, South
Las votaciones tempranas conjuntas se realizarán en persona y por correo. El período para las votaciones
tempranas en persona para las elecciones especiales será del 18 de octubre al 29 de octubre de 2010. Las boletas
de Escaneo Óptico se usarán para las votaciones tempranas por correo y las máquinas electrónicas de registro
directo para votar serán usadas para las votaciones tempranas en persona. El Encargado de las Votaciones
Tempranas para dichas elecciones será el Dependiente del Condado. Él determinará el número de trabajadores a
contratar para las elecciones y hará los arreglos necesarios para capacitarlos. Las Votaciones Tempranas en
persona para las elecciones especiales serán realizadas en las siguientes fechas y horas:
Sitios de Votaciones Tempranas
Brazos County Administration Building [Edificio Administrativo del Condado de Brazos] – 200 S. Texas Ave.,
Bryan, Texas
Arena Hall [Salón Arena]– Tabor Road & N. Earl Rudder Frwy., Bryan, Texas
Galilee Baptist Church [Iglesia Bautista Galilee]– 804 N. Logan, Bryan, Texas
CS Electric Training Facilities [Sitio de Capacitación Eléctrica de College Station]– 1603 Graham Rd
College Station Conference Center Rm 105[Centro de Conferencias de College Station] -1300 George Bush
Drive, College Station, Texas
18 de octubre – 22 de octubre 8:00 am – 5:00 pm
lunes - viernes
sábado 23 de octubre 8:00 am – 8:00 pm
domingo 24 de octubre 10:00 am – 3:00 pm
25 – 29 de octubre 8:00 am – 8:00 pm
lunes - viernes
Para pedir una solicitud para votar por correo, por favor comuníquese con el Encargado de las Elecciones
Tempranas a la siguiente dirección: Jaime Hines, Brazos County Clerk’s office, 300 E. 26th Street Suite 120,
Bryan, Texas 77803
45
Notificación de Elecciones Especiales
2 de noviembre de 2010
Página 3 de 3
PASADO Y APROBADO este 12avo día del mes de agosto de 2010.
DOY FE: APROBADO:
________________________ _______________________
Secretario de la Ciudad Alcalde
46
August 12, 2010
Consent Agenda Item No. 2g
2010 Amendment to Agreement for Services with the Brazos Valley Softball
Umpires Association
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding an amendment
to the Agreement for Services with the Brazos Valley Softball Umpires Association to provide
officiating services for City athletic leagues and tournament programs (Contract Number 09-
085) in an amount not to exceed $183,900.00 total per year.
Relationship to Strategic Goals: Goal I.10 Hotel/Motel utilization for eligible projects,
Goal III.10 Increase tourism, working with University.
Recommendation(s): Staff recommends approval of the Amendment to the Agreement
for Services in an amount not to exceed of $183,900 per year.
Summary: This amends the current Agreement for Services with the Brazos Valley
Umpires Association (Contract 09-085) to include fees for Kickball and Tournaments. The
contract as approved on January 28, 2010 allocates funds for the Kickball program but does
not specify the rates. This amendment specifies that rate.
Additionally, this Amendment authorizes payment to the Brazos Valley Softball Umpires
Association for Tournament Officials from the Department’s Hotel Occupancy Tax budget.
These officials are paid at the end of each tournament at a rate specified by National ASA.
By paying the Association they can cut checks at the tournament to pay the officials instead
of the City having to generate checks after the fact. Prompt payment of the officials, many
of whom travel from out of town to work these tournaments, increases our tournament
rating and thus the likelihood of our being able to attract additional tournaments in the
future.
This Agreement for Services is exempt from competitive bidding in accordance with LGC
252.022(a)(7), a procurement that is available from only one source.
Budget & Financial Summary: This amendment is to include fees to pay for Adult
Kickball as well as to pay for officials at various tournaments throughout the year. The fees
for the Kickball officials were not included in the FY2010 budget however revenue from the
increased fees approved in January are expected to cover the shortfall. The fees for the
Tournament officials are partially included in the Parks and Recreation Department’s Hotel
Occupancy Tax budget and the shortfall is expected to be recovered from entry and gate
fees as well as reimbursement from the State Comptrollers Special Event Fund from which
we will be receiving reimbursement for costs associated with the 2010 ASA 16&U Class A
National Softball Tournament.
Attachments:
1. 2010 Amendment to Agreement for Services with the Brazos Valley Softball
Umpires Association
47
48
49
Augtust 12, 2010
Consent Agenda Item No. 2h
Emerald Forest Drainage Change Order
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding a change order to
the Emerald Forest drainage improvements design contract with Kimley Horn Associates in
the amount of $13,000.
Relationship to Strategic Goals:
I. Neighborhood Integrity
1. Preserving and restoring older neighborhoods
Recommendation(s): Staff recommends approval of the change order
Summary: The area of proposed improvements is situated in the common back lot line of
Emerald Forest Phases Three and Four, specifically adjacent to the common utility easement
from Emerald Parkway to Sebesta Road. Residents concerned about standing water,
erosion and the stability of some of the existing retaining walls contacted the City for help.
In December of 2010 the City entered into a contract with Kimley Horn for surveying, study,
design and development of construction documents for drainage improvements in a creek in
the Emerald Forest that runs from Sebesta Road to Emerald Parkway in the amount of
$47,120.00.
This project will require authorization from the U.S. Army Corps of Engineers under
Nationwide Permits for impacts to waters of the U.S. This change order provides for
services from Kimley Horn Associates for engineering services and processing required to
obtain the necessary permits for this project.
Budget & Financial Summary: The funds for the Emerald Forest Drainage Improvements
project are in the Drainage Utility Fund.
Attachments:
1. Change Order
2. Statement of services
3. Location map
50
5
1
5
2
5
3
5
4
5
5
56
August 12, 2010
Consent Agenda Item No. 2i
Northgate Barricade Safety Project – Rejection of Bid 10-60
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding rejection
of a bid 10-60 from N-Line Traffic Maintenance for the deployment and take down of
Northgate pedestrian/traffic safety devices. The amount for the bid was to not
exceed $117,000 for the year beginning on September 2, 2010 at $2,250 per week.
Relationship to Strategic Goals: Financially Sustainable City Providing Response
to Core Services and Infrastructure
Recommendation(s): Staff recommends rejection of the bid from N-Line
Maintenance.
Summary: City personnel will be assigned to provide for the deployment and take
down of Northgate pedestrian/traffic safety devices.
Budget & Financial Summary: N/A
Attachments: N/A
57
City of College Station - Purchasing Department
Bid Tabulation for #10-60
"Northgate Barrier Protection"
Open Date: Friday, May 14, 2010 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION
UNIT
COST
TOTAL
PRICE
1 52 weeks
Barrier Protection $2,250.00 $117,000.00
0%Prompt Payment Discount
Certification from bid package
GRAND TOTAL
N-Line
Delivery Date (calendar days)
$117,000.00
9
weekends
Page 1 of 158
August 12, 2010
Consent Agenda Item No. 2j
SH 60 funding agreement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion of a resolution approving a
resolution approving a supplemental agreement with TxDOT allowing the transfer of
$237,200.00 from funds paid for FM 60 improvements to cover a portion of the amount
owed to the State for Wellborn Road Improvements and refunding the remaining balance of
$235,500.00 to the City.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Staff recommends approval of the resolution
Summary: The resolution authorizes the Mayor to sign the Supplemental Agreement
between the City and TxDOT.
There are two TxDOT projects where the City has funding agreements with TxDOT involved
in this item.
The FM 60 agreement, approved by Council on July 14, 2007, had the City pay $484,200.00
to cover the City’s 10% share of the proposed widening of that roadway. The FM 60 project
scope was modified reducing the cost of right-of-way and the City’s share. The revised
share now totals $11,500.00. The remaining balance, except for a portion that is restricted
to be used on FM 60, is available to be re-allocated to other projects.
The City owes an estimated $471,866.30 for the City’s share of the costs of right-of-way
and utility relocations on FM 2154 (Wellborn Road) widening.
This supplemental agreement allows TxDOT to transfer $229,023.71 from the FM 60 project
to the Wellborn project and refunds the remaining balance from FM 60 to the City where it
will be used to retire the debt for the bonds issued for the FM 60 project.
Budget & Financial Summary:
Attachments:
1. Resolution
2. Supplemental Agreement
59
60
Texas
of Transportation
Department SUPPLEMENTAL AGREEMENT
Form ROW-RM-129S TO CONTRIBUTE FUNDS – LOCAL GOVERNMENT
(10/09)
Page 1 of 2
THE STATE OF TEXAS § County: Brazos
§ Construction CSJ: 0506-01-082
COUNTY OF TRAVIS § ROW CSJ No.: 0506-01-090
ROW Account No.: NA
Highway: FM 60
This supplemental agreement by and between the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the State, and the City of College Station ,
Texas, acting by and through its duly authorized officials pursuant to a Resolution dated
the _____ day of _____________ 2010, hereinafter called the Local Government, shall be
effective on the date of approval and execution by and on behalf of the State.
WHEREAS, the State and the Local Government have previously entered into an Agreement
To Contribute Funds (hereafter referred to as “Original Agreement”) effective July 14 , 2008,
with regard to acquisition of right of way on the following indicated highway project limits:
From: SH 6
To: FM 158
; and
WHEREAS, it is mutually desired by the Local Government and the State to modify said
Original Agreement in order to implement certain changes;
NOW, THEREFORE, in consideration of the foregoing premises and the mutual benefits to be
derived therefrom, the Original Agreement is hereby modified as follows:
As of the effective date of this supplemental agreement, the cost of right of way for this project is
revised to $115,000.00. The Local Government is responsible for 10% of this amount or
$11,500.00. The Local Government originally contributed 10% of $4,842,000.00 or $484,200.00
towards the cost of right of way for this project leaving a refund due the Local Government of
$472,700.00.
The Local Government currently owes the State, at the date of this agreement, the following
balance on the following project they are participating in:
Current Balance Owed
FM 2154 CSJ 0540-04-056 $471,866.30
The Local Government desires to have the State transfer $237,200.00 of the refund due on the
FM 60 project to the FM 2154 project and have the remaining balance of $235,500.00 refunded.
61
62
August 12, 2010
Regular Agenda Item No. 1
Rezoning for Independence Harley-Davidson
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an
Ordinance amending Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, specifically a
rezoning for 2.76 acres from A-O Agricultural Open to C-1 General Commercial generally
located behind the Independence Harley-Davidson dealership located at 4101 State
Highway 6 South.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item at their
July 15, 2010 meeting and voted 6-0 to recommend approval of the rezoning request.
Staff also recommended approval of this rezoning request.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The subject property is designated as
General Commercial on the Comprehensive Plan Future Land Use and Character Map.
The General Commercial land use designation is generally for concentrations of
commercial activities that cater to both nearby residents and to the larger community
and region. The applicant’s request to change the zoning classification to C-1 General
Commercial is consistent with the Comprehensive Plan land use designation of General
Commercial.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The subject property is bounded on
the west by property that is currently zoned and developed as commercial uses. The
areas located to the north, south, and east are currently zoned A-O Agricultural Open
and are undeveloped at this time. This area can generally be characterized as having
commercial uses along State Highway 6 frontage road with open space and floodplain
located adjacent to and behind the commercial uses. The proposed rezoning would be a
continuation of the existing commercial uses located to the west.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The subject
property is located adjacent to existing commercial uses to west and bounded by 100-
year flood plain on the north and east. The requested change to a C-1 General
Commercial zoning classification represents uses that the Comprehensive Plan
anticipates as being suitable for this area. This rezoning will enable the expansion of an
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existing business (Independence Harley-Davidson) which is directly adjacent to the
subject property and owned by the applicant.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
property is currently zoned A-O Agricultural Open, which allows for agricultural and low-
density residential uses. These uses are not suitable for this property due to the existing
commercial uses located adjacent to this property and due the close proximity of State
Highway 6 South. Additionally, with the completion of the Barron Road overpass and the
continued growth of commercial uses south of this property at the intersection of Greens
Prairie Road and William D. Fitch Parkway, those uses allowed in A-O districts become
less suitable for this property.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The subject property’s current A-O, Agricultural Open zoning district limits potential
development to agricultural, low-intensity residential, or open space uses. While there is
vacant, commercially-zoned property located within the vicinity of the subject property,
the proposed rezoning will allow for the expansion of an existing business without
reducing the marketability of a commercial property with direct access to State Highway
6.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject tract is located
adjacent to an 18-inch water main by way of the existing Harley Davidson Tract, and
runs along the State Highway 6 frontage road. The subject tract is located adjacent to
an 8-inch water main by way of the existing Harley Davidson Tract, and runs along the
State Highway 6 frontage road. The subject tract is located in Lick Creek Drainage Basin.
A FEMA designated 100-year floodplain is located along the eastern property boundary
of this tract, but does not appear to encroach into the portion of property proposed to be
rezoned. Development of the subject tract will be required to meet the minimum
requirements of the City’s Storm Water Design Guidelines. The subject tract will take
access to the State Highway 6 frontage road.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Ordinance
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NOTIFICATIONS
Advertised Commission Hearing Date: July 15, 2010
Advertised Council Hearing Dates: August 12, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None
Property owner notices mailed: 6
Contacts in support: None at time of staff report
Contacts in opposition: None at time of staff report
Inquiry contacts: None at time of staff report
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North General Commercial / Natural
Area - Reserved A-O Agricultural Open Vacant
South General Commercial A-O Agricultural Open Vacant
East Natural Area - Reserved A-O Agricultural Open Vacant
West General Commercial C-1 General Commercial / C-2
Commercial Industrial
Shopping
Center
DEVELOPMENT HISTORY
Annexation: 1983
Zoning: A-O Agricultural Open (1983)
Final Plat: N/A
Site development: Vacant
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August 12, 2010
Regular Agenda Item No. 2
City of College Station
UDO Amendment - Bicycle, Pedestrian, and Greenways Advisory Board
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
amendment to Chapter 12, City of College Station Code of Ordinances, Unified
Development Ordinance Article 2 Development Review Bodies as it relates to the
creation of a Bicycle, Pedestrian, and Greenways Advisory Board.
Relationship to Strategic Goals: Goal IV. Improving Multi Modal Transportation and V.
Green Sustainable City
Recommendation(s): At their meeting on August 5th,the Planning and Zoning Commission
voted unanimously to recommend approval of the amendment. Staff also recommended
approval of the ordinance amendment.
Summary: The need for an Advisory Board was identified in the Bicycle, Pedestrian, and
Greenways Master Plan adopted January 2010. The board will provide advice and
recommendations to the City Council, the Planning and Zoning Commission, and other
appointed boards and commissions on all matters concerning bicycling, walking, and
greenways.
The Bicycle, Pedestrian, and Greenways Advisory Board’s main duties would be to support
the implementation of the Master Plan, make recommendations to the Planning and Zoning
Commission and City Council regarding text amendments, comprehensive plan
amendments, and impact fee/CIP priorities.
The Board will be comprised of 7 (seven) members including 4 (four) technical experts and
2 (two) general citizens, similar to the Technical Task Force utilized for the creation of the
Master Plan and the seventh member will be the Chairman of the Council Transportation
Commission or his designee.
Applicants are currently being accepted through the City’s website under the Citizen
Committees, Boards, and Commissions Page with the intent to appoint members after the
establishment of the board upon approval of this ordinance amendment.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
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August 12, 2010
Regular Agenda Item No. 3
Water Master Plan Update
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Public hearing, presentation, possible action, and discussion to consider
an Ordinance amending the City of College Station Comprehensive Plan (Ordinance 3186 as
amended by Ordinance 2010-3226, 2010-3247 and 2010-3255) by adopting the Water
System Master Plan, for the City of College Station.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendations: Both Staff and the Planning and Zoning Commission recommend
approval of the Comprehensive Plan Amendment as presented.
Summary: The proposed ordinance would adopt an updated Water System Master plan, as
a component of the Comprehensive Plan, which was updated in 2009. The new master plan
reflects water lines needed as development occurs to serve newly annexed areas (within our
water CCN), growth corridors, and existing areas where water lines are in need of
replacement/upsizing. The updated master plan also identifies major water line connections
needed within the existing system that will allow the water distribution system to operate
more efficiently and also abide by all TCEQ regulations. The line locations and sizes have
been determined through system models produced by engineering consultants in
coordination with the College Station Water Service Department.
The water master plan maps function similarly to the thoroughfare plan with regard to
implementation through private development as it occurs, with the opportunity for oversize
participation to be requested by the developer. The plan addresses future utility needs
within the City as well as areas where the City has the Certificate of Convenience and
Necessity for water. The respected plan maps are the result of various engineering studies
performed for the City over the last 10 years. The utility line sizes are based on existing
development trends and the 2009 comprehensive land use plan. Property owners
requesting land use plan amendments and/or zoning map amendments (rezonings) will be
required to assess the impact of the amendment with regard to the Waster Master Plans and
propose changes as necessary.
Budget & Financial Summary: None.
Attachments:
1. Executive Summary
2. Ordinance
3. Water Master Plan Implementation Plan (on file with the City Secretary)
4. Water Master Plan Engineering element (on file with the City Secretary)
5. Proposed Water Master Plan Maps (on file with the City Secretary)
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2010 Water Master Plan – Executive Summary
This Water Master Plan was formulated to support the long term needs and goals of the City as
envisioned in the Comprehensive Plan. This section summarizes the conclusions of the Plan to ensure
that the potable water needs of the community are met as the City grows and changes over the next
decade, as well as the required actions by City Council and how the Plan will be monitored over time
and kept relevant.
Timeframe of Master Plan
Implementation of the Water Master Plan is anticipated to take ten or more years.
City Council will take the lead in the following areas:
· Adopt and amend the Water Master Plan by ordinance after receiving recommendations from
the Planning & Zoning Commission;
· Support and champion the Plan;
· Adopt new or amended ordinances and regulations to implement the Plan;
· Approve inter-local agreements that implement the Plan;
· Consider and approve the funding commitments that will be required to implement the Plan;
· Provide final approval of projects and activities with associated costs during the budget process;
· Adopt and amend policies that support and help implement the Plan
· Conduct an annual public hearing regarding the implementation of this Plan; and
· Provide policy direction to the Planning & Zoning Commission, other appointed City boards and
commissions, and City staff
Technical Conclusions:
· Water Supply is most likely adequate to Build-Out of the CCN:
o Planning targets are 34 million gallons/day and 19,000 acre-feet/year
o Future capacity will be 36 million gallons/day and 22,500 acre-feet/year
o Must track density of development and actual usage patterns
· Alternative water sources are being pursued
· We are in compliance with TCEQ Regulations
o Will need additional high service pump capacity in 2 years
· Capital Plan has been developed
o Map of future water line locations will be used for development and rehabilitation
projects (see next page)
o List of required capital projects is complete (see highlights on next page)
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Capital Improvement Plan Highlights
PROJECT DESCRIPTION ESTIMATED COST PLANNED YEAR
Reclaimed Water Phase I $3,606,730 FY-10
The Glade/South Knoll WL Rehabilitation $2,246,738 FY-10
Southwood 5-7 WL Rehabilitation $2,197,663 FY-10
Tauber/Stasney WL Rehabilitation $415,000 FY-10
Eastgate Phase IV WL Rehabilitation $2,275,000 FY-12
High Service Pump Station #2 $3,500,000 FY-12
College Heights WL Rehabilitation $2,323,988 FY-14
Fitch Parkway Water Main $3,000,000 FY-14
WELL 9 $5,000,000 FY-15
WELL 9 Collection Line $4,000,000 FY-15
Reclaimed Water Phase II $1,475,000 FY-16
WELL 10 $5,000,000 FY-17
WELL 10 Collection Line $4,000,000 FY-17
Elevated Storage Tank #3 $5,500,000 FY-17
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Five-Year Update:
An evaluation and appraisal report should be prepared every five years by the City with input from
various department, the Planning and Zoning Commission, stakeholders, and any other appropriate
boards and commissions. This report should include detailed information on the following:
· Major actions and interim plan amendments undertaken over the preceding five years;
· Major water-related trends in the community and how these have changed over time;
· Changes in the assumptions and base study data, and
· Ability of the Plan to continue to support progress toward achieving the community’s goals
CONCLUSION
The implementation of this Water Master Plan relies primarily on two factors:
· The pace and character of development within the City’s water service area, and
· The willingness of City Council to generate the revenue to fund the infrastructure requirements
generated by that development, while properly maintaining the existing system
The infrastructure needs are clearly defined by TCEQ Regulation, based on population and water
demands. This plan anticipates those needs, and defines the infrastructure requirements that are
consistent with the Comprehensive Plan. As always, the City’s goal is to provide outstanding utility
services to our customers, and this plan will help us achieve that goal.
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12 August 2010
Regular Agenda Item No. 4
Ordinance Establishing Sidewalk Fund
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, CNU-A, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
ordinance amending Chapter 12, “Unified Development Ordinance”, Section 8.2.A.13,
“Sidewalks”, of the Code of Ordinances of the City of College Station, Texas, for the purpose
of establishing alternatives to the construction of sidewalks with development and creating a
sidewalk fund.
Relationship to Strategic Goals: Improving Multi-modal Transportation - Goal IV.4 –
Sidewalk Fund
Recommendation(s): The Planning & Zoning Commission voted 5-2 to recommend
approval at their meeting on 1 July 2010. Staff also recommends approval.
Summary: This ordinance creates the opportunity for developers to pay into a sidewalk
fund in lieu of actually constructing the required sidewalk in certain circumstances. The
Planning & Zoning Commission has expressed a desire for some time to explore the
possibility of creating a sidewalk fund. This item was later added to the Commission’s Plan
of Work and was also included as an item on the City Council’s list of Goals and Actions
recently developed at the Strategic Planning Retreat.
In terms of stakeholder involvement, staff met with the Executive Director of the Home
Builders Association (HBA) to present an overview of the draft ordinance. Following the
meeting, Staff provided a copy of the draft ordinance to the HBA Executive Director for
distribution to the membership. Staff also provided a copy of the draft ordinance to
registered Home Owner Associations and Neighborhood Associations for review and
feedback. Lastly, Planning & Development Services staff met with representatives from
other city departments responsible for the review and implementation of the proposed
ordinance.
In summary, the proposed ordinance accomplishes the following:
· Creates an opportunity to require a fee in lieu of actual sidewalk construction in
areas where the City has platting authority,
· Empowers the Planning & Zoning Commission with the authority to approve a fee in
lieu of sidewalk construction,
· Empowers the City Engineer with the ability to determine the fee amount based on
an established unit cost,
· Establishes a list of criteria where a fee in lieu of sidewalk construction can be
considered, and
· Establishes a list of acceptable uses for the fees accepted in lieu of sidewalk
construction
Budget & Financial Summary: N/A
Attachments:
1. Draft P&Z Commission Minutes
2. Red-lined version of ordinance changes
3. Ordinance
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MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
July 1, 2010, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Scott Shafer, Mike Ashfield, Hugh
Stearns, Tom Woodfin, Doug Slack, and Paul Greer
COMMISSIONERS ABSENT: None
CITY COUNCIL MEMBERS PRESENT: Dennis Maloney
7. Public hearing, presentation, possible action, and discussion regarding an amendment to
Section 8.2, General Requirements and Minimum Standards of Design of the Unified
Development Ordinance, creating a sidewalk fund. Case #10-00500105 (LS)
Assistant Director Lance Simms presented the amendment regarding creating a sidewalk
fund.
There was general discussion amongst the Commission regarding the ordinance
amendment.
Commissioner Ashfield stated that the fee could possibly be half the cost of what the
sidewalk would cost to build.
First Assistant City Attorney stated that this type of fund is typically not common in
Texas and there is no guarantee that the ordinance will not be questioned, as with any
ordinance.
Commissioner Woodfin stated that this fund would reinforce the ability to create
connectivity and may free up additional funds to provide streetscape.
Chairman Nichols opened the public hearing.
No one spoke during the public hearing.
Chairman Nichols closed the public hearing.
There was general discussion amongst the Commission regarding the ordinance
amendment.
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Commissioner Stearns motioned to approve the ordinance amendment.
Commissioner Greer seconded the motion.
Commissioner Ashfield stated that assessing the fee at 50% of what it would cost to build
the sidewalk would be a more reasonable approach.
Commissioner Slack stated that he liked the concept, but said that there needed to be a
fee structure.
The motion passed (5-2). Commissioners Slack and Ashfield were in opposition.
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13. Sidewalks
a. Policy
Sidewalks should be located and constructed so as to provide a safe and effective means of
transportation for non-vehicular traffic.
b. Requirement
Except as may be provided elsewhere in this Section, sidewalks shall be required on
both sides of all streets having a right-of-way width equal to or greater than sixty
feet (60'). Except as set forth herein, a sidewalk shall be required on only one (1)
side of all streets having a right-of-way width less than sixty feet (60’). For
streets having a right-of-way width of less than sixty feet (60’) with cul-de-sac
streets, no sidewalk shall be required unless needed to provide through non-
vehicular access.
c. Standards
1) Sidewalks shall be constructed in accordance with the following criteria: The
Bryan/College Station Unified Design Guidelines and the Bryan/College
Station Unified Technical Specifications and all applicable state and
federal requirements;
2) Consistent with the minimum standards necessary to meet the projected
non-vehicular traffic demand in the area; and
3) Sidewalks shall maintain a minimum of clear width as set forth in the
Bryan/College Station Unified Design Guidelines.
d. Timing of Construction
Unless excepted as set forth in this Section, all required sidewalks must be
constructed concurrently with the street or, if the street is already constructed,
prior to acceptance of any public improvement.
e. Fee in Lieu of Construction
1) Fee in Lieu
Except for development located within the Northgate zoning districts, a
developer may request to pay a fee in lieu of constructing the sidewalk(s)
required in this Section upon approval by the Planning & Zoning
Commission as set forth below.
2) Amount of Fee
The amount of fee in lieu of sidewalk construction shall be a unit cost
determined by the City Engineer based upon current estimated costs. The
unit cost fee shall be kept on file in the Office of Planning & Development
Services and made available to the public upon request. The unit cost fee
calculation shall be reviewed at least annually by the City Engineer and
adjusted as necessary.
3) Criteria to Allow Fee in Lieu
The Planning & Zoning Commission may authorize a fee in lieu of sidewalk
construction when it determines that one or more of the following
conditions exist:
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(a) An alternative pedestrian way or multi-use path has been or will be
provided outside the right-of-way;
(b) The presence of unique or unusual topographic, vegetative, or other
natural conditions exist so that strict adherence to the sidewalk
requirements contained herein is not physically feasible or is not in
keeping with the purposes and goals of this UDO or the City’s
Comprehensive Plan;
(c) A capital improvement project is imminent that will include
construction of the required sidewalk. Imminent shall mean the
project is funded or projected to commence within twelve (12)
months;
(d) The proposed development is within an older residential subdivision
meeting the criteria in Section 8.2.A.11.b of this UDO; or
(e) The proposed development contains frontage on a
Freeway/Expressway as designated by Map 6.6, Thoroughfare Plan –
Functional Classification, in the City’s Comprehensive Plan.
4) Use of Fee
The City Council hereby establishes sidewalk zones as shown in the map
attached as Appendix I of this Section and which map shall be kept in the
Office of Planning & Development Services and made available to the
public upon request. Fees collected in lieu of sidewalk construction shall
be expended in the sidewalk zone within which the proposed development
is located. Fees collected in lieu of sidewalk construction shall be used
only for construction, reconstruction, or land acquisition costs associated
with sidewalks, multi-use paths, and other non-vehicular ways.
5) Reimbursement
The City may, from time to time, acquire land for sidewalks or make
sidewalk improvements related to actual or potential development. If this
occurs, the City may require subsequent sidewalk obligations to be a fee
rather than construction in order to reimburse the City for the cost
associated with acquisition or construction.
6) Fee Due
Fees paid pursuant to this Section shall be remitted to the City when the
guarantee of construction of public improvements for the proposed
development is due or upon commencement of construction, whichever
occurs first.
7) Special Fund; Right to Refund
All fees received by the City in lieu of sidewalk construction shall be
deposited in a fund referenced to the sidewalk zone to which it relates.
The City shall account for all fees in lieu of sidewalk construction paid
under this Section with reference to the individual development involved.
Any fee paid for such purposes must be expended by the City within five
(5) years from the date received by the City. Such funds shall be
considered to be spent on first-in, first-out basis. If not so expended, the
landowners of the property on the expiration of such period shall be
entitled to a prorated refund of such sum. The owners of such property
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must request a refund within one (1) year of entitlement, in writing, or
such refund shall be barred.
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August 12, 2010
Regular Agenda Item No. 5
User Fee Ballot Item
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion of a resolution calling for a
special election and calling for a Transportation User Fee.
Relationship to Strategic Goals:
Financially Sustainable City Providing Response to Core Services and Infrastructure
· Those who benefit from services should pay
· Services must pay for themselves
· Develop revenue streams independent of the General Fund
Recommendation(s): Staff recommends approval of the resolution
Summary: The proposed resolution calling for the consideration of a proposal to
implement a transportation fee to be on the ballot of the November 2, 2010 election. The
proposed ballot language is a follows;
“Are you in favor of the City of College Station collecting a transportation user fee to create
a special fund that can only be used for repair and maintenance of streets within the City of
College Station?”
___________ ____________
Yes No
Budget & Financial Summary:
Single Family Unit @ $2.50/mo
Multi-Family Unit @ 1.13/mo
Non-Residential Unit @ 1.18/1000 sf
Estimated annual revenue $ 950,000
This amount will fund a 10% annual rehab program.
Attachments:
1. Resolution
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