HomeMy WebLinkAbout07/22/2010 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 4
2b - Heil Environmental/Heil of Texas Settlement & Release of
Liability
Coversheet revised 9
Copy of Settlement Agreement and Release of Liability 10
2c - Royder Road and Greens Prairie Trail Improvements
Design Contract Project Number ST1037
Coversheet revised 13
Location Map 14
Resolution 15
2d - Community Development PY 2010 – 2014 Consolidated
Plan and FY 2011 (PY 2010) Action Plan and Budget
Coversheet revised 16
Attachment 1 - FY 2011 Community Development
Budget Summary 18
Attachment 2 - Consolidated Plan and Budget
Development Process Summary 19
Attachment 3 - FY 2011 CDBG Public Service Funding
Summary and Recommendations 20
Attachment 4 - FY 2011 CDBG Public Facility Funding
Summary and Recommendations 21
Attachment 5 - PY 2010 - 2014 Community
Development Goals 22
Attachment 7 - Resolution for PY 2010 - 2014
Consolidated Plan 24
Attachment 8 - Resolution for FY 2011 Annual Action
Plan and Budget 25
Attachment 6 - Comments on Proposed PY 2010-2014
Consolidated Plan and FY 2011 Annual Action Plan and
Budget 27
2e - Revised Ordinance – Chapter 10 Traffic Code Related to
Parking Regulations in Residential Areas
Coversheet revised 28
Chapter 10 Section 6 Amended Ordinance 29
Chapter 10 Section 6 Current Ordinance 32
2f - Municipal Irrigation Water Use Report
Coversheet revised 34
Water Use Report June 10 35
2g - Authorization to Disburse Grant Funding to Reynolds and
Reynolds, Inc.
Coversheet revised 41
Statement of Compliance - Reynolds and Reynolds -
2009 42
2h - Resolution authorizing a Development Agreement with
CVCS LLC and an Advance Funding Agreement with the Texas
Department of Transportation
Coversheet revised 44
1
Resolution 45
2i - Construction Contract for the Hike & Bike Trail Completion
Project
Coversheet revised 82
Location Map 83
Resolution 84
Bid Tabulation 85
2j - Banner Resolution for Copy Corner
Coversheet revised 89
Banner Dimensions 90
Banner Details 91
Site Plan 92
Resolution 93
No. 1 - Capital Project Funding Presentation
Coversheet revised 94
GO List 2010 95
CO Lisht 2010 96
No. 2 - Appeal of Variance Request Denial by the Cemetery
Committee Related to Monument Size Restrictions
Coversheet Cemetery Monument Appeal revised 97
1 - Appeal letter from Reynolds 98
2 - October 12, 2009 Cemetery Minutes 100
3 - November 10 2009 Cemetery Minutes 104
4 - June 8 2010 Cemetery Minutes 108
No. 3 - ST-0505 Tauber and Stasney Street Rehabilitation
Project Public Hearing
Coversheet revised 111
Location Map 112
No. 4 - Jones-Butler Extension (ST0905)Design Contract Public
Hearing
Coversheet revised 113
Location Map 114
No. 5 - Barron Road Widening Phase 2 Pre-Bid Presentation
Coversheet revised 115
Location Map 116
No. 6 - Rezoning for Spring Creek Retail & Office
Coversheet revised 117
Background 122
Maps 123
Draft P&Z Meeting Minutes 125
Ordinance 127
No. 7 - Rezoning for Spring Creek Garden
Coversheet revised 133
Background 137
Maps 138
Ordinance 140
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No. 8 - 103 Fairview Ave – Public Utility Easement
Abandonment
Coversheet revised 147
Vicinity Map 148
Location Map 149
Ordinance 150
Ordinance Exhibit 152
No. 9 - Medical Corridor Committees
Coversheet Medical Corridor Committees revised 154
3
Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown
Agenda
College Station City Council
Regular Meeting
Thursday, July 22, 2010 at 6:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for July 8, 2010 Workshop and Regular Meetings.
b. Presentation, possible action, and discussion regarding a claim and release of liability settlement between
the City of College Station and The Heil Company dba Heil Environmental and Heil of Texas, Inc., related
to repair of Heil Sanitation Truck fleet number 72-24, following a fire on April 16, 2010.
c. Presentation, possible action, and discussion regarding a resolution approving award of a Professional
Services Contract for the design of the Royder Road and Greens Prairie Trail Improvements to Kimley-Horn
and Associates, Inc., in the amount of $96,400.
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City Council Regular Meeting Page 2
Thursday, July 22, 2010
d. Presentation, possible action, and discussion regarding the approval of a resolution adopting the City’s
proposed PY 2010-2014 Consolidated Plan and FY 2010 Annual Action Plan and Budget.
e. Presentation, possible action, and discussion regarding modifications and revisions to Chapter 10 “Traffic
Code”, Section 6 (A) “Definitions” and 6 (B) “Regulations” as it relates to parking, standing or storing of
trailers in residential areas. Item has been pulled
f. Presentation, possible action, and discussion regarding the monthly report on irrigation water use at City of
College Station facilities and properties.
g. Presentation, possible action, and discussion authorizing the payment of Retention and Expansion and
Payroll Grants in a total amount of $40,000 to Reynolds and Reynolds, Inc.
h. Presentation, possible action, and discussion on entering into the following two items:
1. a development agreement between the City of College Station and CVCS, LLC for design of and
payment for temporary construction access from Harvey Mitchell Parkway to the Campus Village
development; and
2. a resolution for an Advanced Funding Agreement (AFA) between the City of College Station and
Texas Department of Transportation (TxDOT) for city contributions to transportation improvement
project to wit: a temporary construction access from Harvey Mitchell Parkway to the Campus
Village development.
i. Presentation, possible action, and discussion approving a resolution awarding a construction contract to
Brazos Valley Services in the amount of $536,205.36 for the Hike & Bike Trail Completion project along
FM 2818.
j. Presentation, possible action, and discussion on a Resolution authorizing banners for Copy Corner
recognizing the Wind Watts program
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
5
City Council Regular Meeting Page 3
Thursday, July 22, 2010
1. Presentation, possible action, and discussion on capital project funding for the City of College Station.
2. Presentation, possible action and discussion regarding an appeal by Ken and Kimberly Reynolds to the
City Council on a variance request denied by the Cemetery Committee for the placement of a monument
exceeding size restrictions in the College Station Cemetery.
3. Public Hearing, presentation, possible action and discussion concerning approval to proceed with
bidding for improvements to Tauber and Stasney Streets from University Drive to Cherry Street.
4. Public Hearing, presentation, possible action and discussion concerning approval to proceed with
engineering services for the extension of Jones-Butler from Luther Street to George Bush Drive.
5. Public Hearing, presentation, possible action and discussion concerning approval to advertise the Barron
Road Widening Phase 2 Project for construction bids.
6. Public Hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter
12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map”, of the Code of Ordinances
of the City of College Station, specifically rezoning for Spring Creek Retail and Office Center from A-
O, Agricultural Open to PDD, Planned Development District for 5 acres located at 1850 William D.
Fitch Parkway.
7. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter
12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map”, of the Code of Ordinances
of the City of College Station, specifically rezoning for a portion of Lot 1, Block 3 and a portion of Lots
34-36, Block 2 of the Spring Creek Garden Subdivision from A-P Administrative Professional and R-1
Single Family Residential to PDD, Planned Development District for 0.8625 acres located East of the
intersection of Candace Court and Decatur Drive.
8. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning 12.5 feet (1,679.7 square feet) of a 20-foot wide public utility easement, which is located on
Lot 1R of Block 2A of the College Park Subdivision according to the plat recorded in Volume 8582,
Page 96 of the Deed Records of Brazos County, Texas.
9. Presentation, possible action, and discussion regarding the formation of two committees to assist with
the Medical Corridor project.
10. Council Calendar
July 23-24 TML Newly Elected Officials Conference in Irving
July 24 Ribbon Cutting Celebration-Pleasant Grove Baptist Church at Pleasant Grove Baptist
Church-1216 Detroit Street, 2:00 p.m.
August 1 Opening Ceremonies for the USA/ASA Girls 16 & Under "A" Fast Pitch National
Tournament at Wold Pen Creek Amphitheater, 6:15 p.m.
August 3 Town Hall Meetings with City Councilman Jess Fields at Conference Center, 7:30 p.m.
August 5 Planning & Zoning Meeting in Council Chambers, 6:00 p.m.
August 11 CSISD New Employee Luncheon at Pebble Creek Country Club, 11:45 a.m.
August 11 Council Budget Workshop in Council Chambers, 3:00 p.m.
August 12 Council Workshop/Regular Meeting in Council Chambers, 3:00 & 7:00 p.m.
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City Council Regular Meeting Page 4
Thursday, July 22, 2010
11. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion
the City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area,
near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Clancey v. College Station, Glenn Brown, and Kathy Merrill
Legal Advice
a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other
unsanitary matter from a lot in the College Hills residential area.
12. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, July 22, 2010 at 6:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 19th day of July, 2010 at 2:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
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City Council Regular Meeting Page 5
Thursday, July 22, 2010
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on July 19, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
8
July 22, 2010
Consent Agenda Item Number 2b
Heil Environmental/Heil of Texas Settlement & Release of Liability
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion regarding the release of
liability on The Heil Company dba Heil Environmental and Heil of Texas, Inc.; and
settlement between the City of College Station and Heil related to repair of City-owned Heil
Sanitation Truck fleet number 72-24, following a fire on April 16, 2010.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently
Recommendation(s): The City of College Station Risk Management Department
recommends approval of the settlement agreement and a full release of liability on Heil as
shown in the attached release. The City of College Station Legal Department has reviewed,
amended, and approved the release.
Summary: A City-owned Heil Sanitation Truck (2008 model: original cost @$223,706.00)
burned April 16, 2010. Risk Management requested a Fire Marshall investigation as to
cause. The investigation included Fire Marshall Raymond Olsen and Safety Officer Dwayne
Walters. A defective fitting was determined to have contributed significantly to the fire. Risk
Management, with the Fleet Department and Public Works, presented evidence to Heil of
Texas along with a request for Heil’s participation in the cost of repair. Heil of Texas
Representative John Davis forwarded the information to Heil Environmental. Heil’s response
to our request for their participation in the repair is as follows:
Original damage estimate: $106,844.57, including parts, labor, freight. Includes all new
parts including cab assembly; no after-market parts.
Final proposed settlement:
· Heil Environmental to pay $62,149.94
· Heil of Texas to pay $6,188.07
· The City to pay $38,506.56 parts including cab assembly, core and freight
· Responsibility split: Heil 58.2%, Heil of Texas 5.8%, City of College Station 36%
Budget & Financial Summary: Funds are available in the FY10 budget in the
Property/Casualty Fund to pay the City’s portion of the repair cost.
Attachments:
1. Copy of Settlement Agreement and Release of Liability
9
10
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July 22, 2010
Consent Agenda Item No. 2c
Royder Road and Greens Prairie Trail Improvements
Design Contract
Project Number ST1037
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving award of a Professional Services Contract for the design of the Royder Road and
Greens Prairie Trail Improvements to Kimley-Horn and Associates, Inc., in the amount of
$96,400.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of this professional services
contract.
Summary: Kimley-Horn and Associates, Inc. was contacted to submit a proposal for
designing the project based upon their experience of designing the Greens Prairie
Elementary School site (grading, drainage, parking, driveways, streets on the school site,
and utilities), and their prior experience of designing other roadway projects similar in size
and scope to this project.
College Station ISD (CSISD) is presently constructing Greens Prairie Elementary School
located on the southwest corner of Royder Road. The elementary school is scheduled to
open in August 2011. Royder Road south of Greens Prairie Trail is an existing 2-lane
asphalt and gravel road, and will provide access to staff parking and the bus entrance at the
elementary school. The driveway for the student drop-off will be located off Greens Prairie
Trail.
The school district completed a traffic impact analysis (TIA) as part of the design of the new
facility. The TIA recommended minimal improvements to Royder and Greens Prairie Trail.
However, CSID intends to improve Royder Road to provide reliable access to site.
Additionally, the Unified Development Ordinance requires that CSISD construct a
deceleration lane along Greens Prairie Trail to help facilitate traffic into the site.
In addition to the improvements planned by the school district, Staff feels a dedicated left
turn into the site for westbound traffic along Greens Prairie Trail is necessary to ensure that
vehicles turning left into the school do not adversely impact the flow of traffic along Greens
Prairie Trail.
Budget & Financial Summary: The current budget for this project is $1,000,000.00. No
funds have been spent or encumbered to date. The P.O. for the project design is $96,400.
Attachments:
1.) Project Map
2.) Resolution
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Royder Road Improvements
14
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July 22, 2010
Consent Agenda Item No. 2d
Community Development PY 2010 – 2014 Consolidated Plan and
FY 2011 (PY 2010) Action Plan and Budget
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding the approval of a
resolution adopting the City’s proposed PY 2010-2014 Consolidated Plan and FY 2010
Annual Action Plan and Budget.
Relationship to Strategic Goals: Goal I.5 Develop revenue streams independent of the
General Fund; Goal II. 1 Preserving and restoring older neighborhoods; Goal III. 12 Housing
affordability
Recommendation(s): Staff recommends approval of a resolution adopting the proposed
Consolidated Plan and Annual Action Plan and Budget, authorizing new allocations and
expenditure of remaining balances, and for the City Manager to execute all necessary
documents.
Summary: The action requested is approval of a resolution adopting the proposed PY
2010-2014 Consolidated Plan and FY 2011 Annual Action Plan and Budget as presented at
the June 24, 2010 Council Meeting. The U.S. Department of Housing and Urban
Development (HUD) requires the Plan and Budget be received by August 16th, therefore
approval is required on this agenda to meet the required application deadline. Amounts
available in the coming year include $1,229,074 in Community Development Block Grant
(CDBG) funds, $713,634 in HOME Investment Partnership Grant (HOME) funds, and various
carry-over amounts from previous grant allocations.
Council reviewed the draft PY 2010-2014 Consolidated Plan and FY2011 Annual Action Plan
and Budget at its June 22nd meeting. A public comment period has been completed and
comments received are included in the Plan. The Plans were developed with input received
from a series of public hearings, program committee meetings, needs assessment studies,
and citizen surveys.
Plan goals and objectives were developed in accordance with the Department’s Strategic
Business Plan to best meet the unique needs of lower-income citizens, and to provide
support for families working towards self-sufficiency. Each year, the City must submit to
HUD an Action Plan that includes descriptions of projects and activities to be carried out
with grant funding. The proposed Annual Action Plan and Budget were developed in
accordance with all applicable grant requirements and are now being presented for
approval.
CDBG and HOME funds may only be used to: (1) benefit low- and moderate-income
persons; (2) aid in the elimination of slum and blight, and/or; (3) meet an urgent need.
The City has traditionally used these funds for a variety of activities, including: affordable
housing programs (homebuyer assistance, security deposit assistance, rehabilitation,
replacement housing, new construction, and minor repairs); funding of direct services to
low-income families; acquisition; demolition; code enforcement; commercial rehabilitation;
and park, street, infrastructure and public facility improvements in low-income areas of the
City.
16
Budget & Financial Summary: See attached financial summaries for the proposed FY
2010 Budget for CDBG and HOME funds. Staff will be prepared to answer questions
regarding the proposed PY 2010-2014 Consolidated Plan and FY 2011 Plan and Budget.
Attachments:
1. Proposed FY 2011 Community Development Budget Summary
2. Plan Development Process Summary
3. Proposed FY 2011 Public Service Funding Recommendations
4. Proposed FY 2011 Public Facility Funding Recommendations
5. FY 2010 Community Development Goals
6. Comments on Proposed PY 2010-2014 Consolidated Plan and FY 2011 Annual Action
Plan and Budget
7. Resolution for PY 2010-2014 Consolidated Plan
8. Resolution for FY 2011 Annual Action Plan and Budget
17
Attachment 1: FY 2011 Proposed Community Development Budget
PROJECT CDBG & HOME
CARRY-OVER
CDBG & HOME NEW
ALLOCATIONS
CDBG & HOME
TOTAL PROPOSED
Owner-Occupied
Rehabilitation $122,159 $0 $122,159
Demolition $10,000 $0 $10,000
Acquisition $350,410 $0 $350,410
Interim Assistance $5,000 $0 $5,000
Homebuyer Assistance $23,830 $179,988 $203,818
CHDO $448,532 $107,045 $555,577
New Construction $361,748 $280,238 $641,986
Housing Services $0 $30,000 $30,000
Code Enforcement (PDS) $20,584 $68,100 $88,684
Code Enforcement (ECD) $36,899 $0 $36,899
Tenant Based Rental
Assistance $16,566 $75,000 $91,566
CHDO Operating
Expenses $87,585 $0 $87,585
Public Service Agency
(See Attachment 3) $0 $164,094 $164,094
Public Facility
(See Attachment 4) $44,439 $770,229 $814,668
Grant Administration $0 $268,014 $268,014
CDBG &HOME
Total Proposed $3,470,460
Recaptured Funds/
Program Delivery $650,000*
Total Community
Development Budget $4,120,460
*To be utilized for New Construction
18
Attachment 2: Consolidated Plan and Budget Development Process Summary, FY 2011
Event Date
Surveys developed and designed Oct.-Dec. 2009
Distribution of Community Needs Survey Jan.-Mar. 2010
Building Conditions Survey conducted Feb.-Mar. 2010
Human Service Agency Survey administered to agencies February 2010
Participating in quarterly Community Partnership Board
(CPB) meeting
Pre-application workshop for agencies Feb. 12, 2010
Public hearing on Consolidated Plan and Budget (Lincoln Center) Mar.16, 2010
Public meeting at Neighborhood Seminar Supper Mar. 22, 2010
Community Discussion Groups held for 2010 Brazos Valley Mar.-Apr. 2010
Health Status Assessment
Discussion Groups with community stakeholders Apr. 1, 2010
Apr. 6, 2010
Apr. 7, 2010
JRFRC Public Service Agency review meetings Apr. 8, 2010
Apr. 15, 2010
Apr. 22, 2010
Apr. 29, 2010
May 6, 2010
May 13, 2010
May 20, 2010
May 21, 2010
JRFRC Public Service Agency public hearings May 25, 2010
May 26, 2010
30-Day Public Comment Period begun June 21, 2010
First presentation of Consolidated Plan and Budget to City Council June 24, 2010
Public hearing to present proposed Consolidated Plan and Budget July 6, 2010
(Lincoln Center)
Final presentation and adoption of Consolidated Plan and Budget by July 22, 2010
Council
19
Attachment 3: FY 2011 CDBG Public Service Funding Summary & Recommendations
Agency Program Requested Recommended
Funding Funded Items
Client #’s
/Cost per
Client
Funding City
Brazos Valley Food Bank Backpack
Program $22,325 $22,325 Supplies-Food 737
$30.29 CS
Twin City Mission, Inc.
The Bridge
Shelter Case
Manager/Client
Assistance
Program
$35,031 $35,031
Case Manager
Direct
Salary/Client
Assistance
550
$63.69 Bryan
Family Promise of Bryan-College
Station
BV Innkeepers
Case
Management
$20,000 $20,000 Personnel 14
$1,428.57 Bryan
Mental Health Mental Retardation
Authority of Brazos Valley
Mary Lake
Drop-in Center $29,873 $29,873
Salary (No
Fringe),
Utilities, Auto,
Maintenance,
Food
45
$663.84 CS
Brazos Maternal & Child Health
Clinic, Inc.
The Prenatal
Clinic
$25,000 $25,000
Medical
Supplies,
Vitamins,
Medicine
1,020
$24.50 CS
Voices for Children
Court-
Appointed
Special
Advocates
$23,716 $23,716
Volunteer
Coordinator,
Outreach and
Recruitment
Director
280
$84.70 CS
Brazos County Rape Crisis
Center, Inc., dba Sexual Assault
Resource Center (SARC)
Individual
Counseling and
Accompaniment
$21,600 $21,600 Direct Aid 150
$144.04 Bryan & CS
Unity Partners dba Project Unity
Safe Harbor
Supervised
Visitation
Program
$25,000 $25,000
Personnel,
Fringe, Space
Rental,
Security
315
$79.36 Bryan
Big Brothers Big Sisters of
Central Texas
BBBS of Brazos
Valley $12,000 $12,000 Personnel 278
$43.16 CS
Total $214,545 $214,545
City Department Programs
Kids Klub $25,000 CS
Lincoln Center $13,800 CS
20
Attachment 4: FY 2011 CDBG Public Facility Funding Summary & Recommendations
Activity Recommended
Funding Description
College Main Street
Rehabilitation $398,000*
Funds will be used to rehabilitate 230 feet of College Main between the City
limit line and approximately halfway between Spruce and Cherry Streets. The
project scope will include the replacement of existing roadway, sidewalks, and
drainage infrastructure. Prior year funds will be used for project delivery costs
including staff salaries and benefits to monitor the project.
George K Fitch Park
Improvements $104,750*
Funds will be used to construct a lighted jogging path and plant trees. Prior
year funds will be used for project delivery costs including staff salaries and
benefits to monitor the project.
W.A. Tarrow Park
Improvements $61,250*
Funds will be used to install new playground equipment. Prior year funds will
be used for project delivery costs including staff salaries and benefits to monitor
the project.
Mixed Use Development $249,418**
Funds will be used in conjunction with private funds for infrastructure
improvements needed for the construction of a mixed-use development on
Holleman Drive. The specific use of funds will be determined and committed
through a development agreement for the project. Prior year funds will be used
for project delivery costs including staff salaries and benefits to monitor the
project.
Total $813,418
*$1,250 - Prior Year Funds
**$40,689 - Prior Year Funds
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Attachment 5: PY 2010 – 2014 Community Development Goals
Housing
Goal: Ensure adequate housing assistance for lower income homeowners.
Strategies:
- Encourage and facilitate maintenance of residential units by L/M income homeowners through residential
rehab loans.
- Acquire real property for future development of affordable housing, parks, or other activities that enhance
neighborhoods.
- Encourage and facilitate the removal and replacement of dilapidated structures and/or address community
emergencies.
- Utilize code enforcement regulations to maintain the integrity of older neighborhoods.
Goal: Retain and expand affordable housing opportunities for low- and moderate-income
homebuyers.
Strategies:
-Encourage and support programs and projects that provide financial assistance to L/M income purchasers
of existing or new affordable homes.
- Encourage and support programs and projects that provide education and counseling to lower-income
home-owners and homebuyers.
- Encourage and support programs and projects that construct new housing units for L/M homebuyers.
Goal: Ensure adequate affordable rental housing opportunities for low- and moderate-income
families and individuals.
Strategies:
- Encourage and facilitate the rehabilitation of affordable rental units.
- Encourage and facilitate the construction of new affordable rental units.
Homelessness and Special Needs
Goal: Address the needs of homeless persons to make the transition to permanent housing and
independent living and help families avoid becoming homeless.
Strategies:
-Preventing homelessness:
- Provide assistance for low-income households to secure and sustain safe, decent affordable
housing.
-Outreach and assessment:
- Foster coordination, collaboration, and increased resources to assess community needs,
available services, and service gaps. Use this information to target and improve service provision.
-Emergency and transitional shelter:
- Encourage and support programs and agencies that supply or seek out emergency and/or
transitional shelter for families and individuals.
-Transition to permanent housing and independent living:
- Assist homeless persons in meeting various human and health service needs as well as provide
training and counseling opportunities to help with the transition to self-sufficiency.
22
Goal: Ensure adequate affordable housing opportunities and supportive services for the lower
income special needs populations.
Strategy:
- Encourage and facilitate organizations that provide social and/or housing services to special needs
populations.
Non-Housing
Goal: Encourage and support the delivery of health and human services to assist families in
reaching their fullest potential.
Strategies:
- Encourage and support nonprofit providers of health care, dental care, and mental health care to deliver
programs to qualified L/M families/persons.
- Encourage continued development and facilitate development of new or enhanced senior citizen
programming.
- Facilitate development of affordable childcare and youth programs.
- Ensure that the provision of other health and human services is approached within a comprehensive
framework to enable families and individuals in breaking the cycle of poverty.
- Encourage new or enhanced transportation programs that assist L/M income persons to address their
mobility needs.
Goal: Provide safe, secure, and healthy environments for families and individuals.
Strategies:
- Improved accessibility to programs serving L/M income individuals and families through rehabilitation or
expansion of public or private facilities.
- Rehabilitation and expansion of infrastructure including water and sewer lines, street, and sidewalk, and
flood drain improvements.
- Improve or expand park facilities including green space, neighborhood parks, and recreational facilities.
- Improve transportation facilities to increase the accessibility of health and human services and basic needs
for L/M income persons.
Goal: Development of a strong and diverse economic environment to break cycle of poverty.
Strategies:
- Rehabilitate and/or develop new spaces for businesses to better realize job creation.
- Support and expand community wide training and employment activities targeting low/mod households.
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Attachment 6: Comments on Proposed PY 2010-2014 Consolidated Plan and FY 2011
Annual Action Plan and Budget
Comments from March 16th, 2010 Public Hearing
Comments
MHMR appreciates the City of College Station supporting the use of 15% of CDBG funds for public service agencies. We ask
you continue this effort.
Voices for Children, Inc. CASA of Brazos Valley appreciates the City of CS supporting the use of 15% of CDBG grant for
Public Service Agencies.
Request City Council continue to fund at 15%. Plan Needs: 1) Homeless, victims of domestic violence are still great needs;
2) Jobs with increase wages; 3) Food for those in need; 4) Health care for indigent; and 5) tenant rental assistance.
I strongly support continuing the use of CDBG funds to support local agencies serving low-income citizens. This is especially
important in these difficult economic times.
We strongly support the cities continuing to earmark 15% of its allocation for Public Services. CDBG Public Services funds
have enabled the Brazos Valley Food Bank to expand its vitally important Backpack Program. Our Backpack Program allows
us to fill the gap for food on the weekends that children who are eligible for free and/or reduced lunch would otherwise
experience. Programs like our Backpack Program need local dollars to expand and succeed. Before we had CDBG Public
Services funds, we collaborated with one school on this program. Because of CDBG Public Services funds, we are now
working with fifteen (15) different schools, positively impacting the lives of over 450 food insecure students each week of the
school year.
Voices for Children appreciates the 15% of HUD funding that the cities have allotted to Public Service Agencies each year
and encourage the City of College Station to continue that same level of support in the future. It has been crucial to the
backbone support for Voices for Children along with other social service organizations.
Comments from July 7th, 2009 Public Hearing (Presentation of Draft Plan)
Comments
The issues listed in the Consolidated Plan are still of major importance to Twin City Mission. The Mission has not been able
to put any of these goals to rest and therefore must continue to work towards a better community. The Mission encourages
both cities to continue to support the local service providers with the 15% allocation.
Comments from the 30-Day Public Comment Period
Comments
27
July 22, 2010
Consent Agenda Item No. 2e
Revised Ordinance – Chapter 10 Traffic Code
Related to Parking Regulations in Residential Areas
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding modifications and
revisions to Chapter 10 “Traffic Code”, Section 6 (A) “Definitions” and 6 (B) “Regulations” as
it relates to parking, standing or storing of trailers in residential areas.
Relationship to Strategic Goals: Goal II.2 Resolution to parking in residential areas.
Recommendation(s): N/A
Summary: This item is a follow up to Council initiated discussion as it relates to the
regulations of parking trailers in residential areas.
The current Ordinance prohibits the parking, storing or standing of trucks, truck tractors or
trailers in residential areas for other than the actual loading or unloading of goods or
passengers. It further prohibits the parking, storing or standing of trucks, truck tractors or
trailers in residential lawns or driveways for other than the actual loading or unloading of
goods or passengers.
We are proposing the adoption of an ordinance amending Chapter 10, “Traffic Code”,
Section 6 (A) “Definitions” and 6 (B) “Regulations” of the Code of Ordinances. The revisions
include a definition added to section 6 (A) “Person” - Any owner, occupant, or person
in charge of property used for residential purposes.
Section 6 (B) has been revised by breaking the regulations into 4 main categories which
include, (1) Residential Areas, (2) Residential Yards, Lawns and Driveways, (3)
Residential Street Parking, and (4) Motor Vehicle Parking. This will help organize the
Ordinance and allow for easier understanding of the regulations.
Section 6 (B)(2) b. has been revised to read, It shall be unlawful for a person to permit the
parking, standing, or storing of trailers in residential yards or lawns, excluding driveways,
for other than actual supervised loading or unloading of goods or passengers.
Budget & Financial Summary: N/A
Attachments:
1. Final copy of an Ordinance Amending Chapter 10 “Traffic Code”
Section 6 (A) and 6 (B).
2. Copy of Current Ordinance.
28
29
30
31
Current Ordinance
SECTION 6: PARKING, STANDING, OR STORING OF RECREATIONAL
VEHICLES, TRAILERS OR TRUCKS IN RESIDENTIAL AREAS
A. DEFINITIONS
(1) Camper - A separate vehicle designed for human habitation which can be attached and detached
to or towed by a motor vehicle.
(2) Driveway - Any paved concrete, asphalt, gravel and/or other impervious surface area on a lot
designed and required to provide direct access for vehicles between a street and private garage,
carport, or other permitted parking space, or parking area or loading area, garage and attached or
detached accessory building located on a lot developed with a residential dwelling used by the
occupant of the premises principally for, but not limited to, the storage of passenger vehicles or
other vehicles and equipment. Driveways or paved parking areas must be substantially free from
grass, weeds, or other vegetation and must be adequately maintained.
(3) Motor Home - A self-contained vehicle designed for human habitation with its own motive power
and with a passageway from the body of the home to the driver and front passenger seats.
(4) Motor Vehicle - A self-propelled device in, upon or by which any person or property is or may be
transported.
(5) Recreational Vehicle - Any motor vehicle or trailer designed or used as a travel trailer, camper,
motor home, tent trailer, boat, boat trailer, camping trailer, or other similar purposes.
(6) Residential area or residential lot - shall mean any area or lot occupied by residential dwellings
though the area may be zoned for use other than residential.
(7) Trailer - A vehicle without motive power designed for carrying persons, animals, or property on its
own structure and to be drawn by a vehicle with motive power. The term shall include, but not be
limited to, semi-trailer, and utility trailer. Trailer shall not include any trailer defined as a
recreational vehicle.
(8) Truck - means any motor vehicle designed, used or maintained primarily for the transportation of
property, with a manufacturer's rated carrying capacity exceeding two thousand (2,000) pounds.
(9) Truck-tractor - means any motor vehicle designed or used primarily for drawing other vehicles. It
is intended that the term includes a motor vehicle that is otherwise a truck-tractor that may be
engaged with a semi-trailer.
B. REGULATIONS
(1) It shall be unlawful for the owner, occupant or person in charge of property used for residential
purposes to permit the parking, standing or storing of trucks, trailers, or truck-tractors as
defined herein in residential areas for other than actual supervised loading or unloading of
goods and passengers. It shall be unlawful for the owner, occupant or person in charge of
property used for residential purposes to permit the parking, standing or storing of trailers,
trucks, or truck-tractors in residential yards or lawns, including driveways, for other than actual
supervised loading or unloading of goods or passengers.
(2) It shall be unlawful for the owner, occupant or person in charge of property used for residential
purposes to permit the parking, standing or storing of recreational vehicles on residential
32
streets for a period of time in excess of seventy-two (72) hours within any thirty (30) day
period.
(3) It shall be unlawful for the owner, occupant or person in charge of property used for residential
purposes to permit the parking, standing or storing of motor vehicles, excluding recreational
vehicles on yards or lawns excluding driveways, paved parking areas, or areas screened from
public view by fencing."
(4) It shall be unlawful for the owner or occupant of a vehicle, other than recreational vehicles, to
park or permit the parking, standing or storing of such vehicle on the yards or lawns of
property used for residential purposes. Parking on driveways or paved parking areas or areas
screened from public view by fencing is permitted.
33
July 22, 2010
Consent Agenda Item No. 2f
Municipal Irrigation Water Use Report
To: Glenn Brown, City Manager
From: Dave Coleman, Director of Water Services Department
Agenda Caption: Presentation, possible action, and discussion regarding the monthly
report on irrigation water use at City of College Station facilities and properties.
Relationship to Strategic Goals: Goal I.1 - Spending taxpayer money efficiently –
efficient use of water for irrigation saves taxpayer money.
Recommendation: Receive the report and provide direction as appropriate.
Summary: This report is presented in furtherance of goals to promote water conservation
in City operations. The report contains water usage for irrigation of City facilities,
neighborhood parks, athletic fields, and has now been expanded to include other irrigated
areas such as street medians. For each facility, the report includes four data points on
irrigation water usage: Total in FY 2009; total for the previous 12 months; budgeted water
usage for last month; and the actual water usage for last month. Estimated irrigation water
use budgets were developed based on irrigated acreage and weather patterns for the
reported facilities
The water budgets were derived using the Texas Landscape Irrigation Auditing and
Scheduling Software developed by the Irrigation Technology Center. The software uses the
amount of irrigated acreage, historical weather data, as well as soil and vegetation
characteristics to produce a site specific water budget. Water Services worked with the
Parks and Recreation Department to establish irrigated acreage for each of the sites in the
report. Each site was analyzed using aerial photographs and GIS calculations for irrigated
acreage. Water budgets were calculated from this data.
Meters are read throughout the month, so the use does not correspond directly to the
reporting month, but it does give an accurate overview of water use for City facilities.
Overall, the City did an excellent job in June of conserving water, which was aided by
beneficial rainfall. In summary, the parks used 6.2 million gallons (MG) compared to a
budget of 10.3 MG. City facilities used 0.7 MG, compared to a budget of 1.1 MG. Details
are available in the attached report.
Budget & Financial Summary: N/A
Attachment:
Water Use Report – June 2010
34
College Station Irrigation Water Use Report June 2010
Parks and Athletic Fields
Facility Name Irrigated
Acreage FY 09 Last 12 months Last month Target for
month Remarks
Anderson Soccer Fields 7.3 3,979,000 3,321,000 616,000 527,600
Beachy Central Park Soccer 5.2 5,585,000 3,831,000 110,000 375,800
Beachy Central Park
Softball 8.6 4,681,000 3,088,000 130,000 621,600
Bee Creek Park 4 4,307,000 3,837,000 566,000 289,100 Separate irrigation
meter needed
Castlegate Park 2 2,420,000 1,397,000 92,000 144,500
Castlegate Entrance
Landscaping 2.8 4,937,000 2,528,000 257,000 202,400
Castlegate Pond N/A 589,000 249,000 0 N/A
City Cemetery 15.8 2,463,000 1,995,000 131,000 1,141,900 May not irrigate entire
acreage at all times
College Station Business
Center 5.1 6,868,000 3,237,000 270,000 375,800
Lemontree 0.8 722,000 596,000 96,000 57,800
Memorial Cemetery of
College Station 16.7 5,979,000 6,950,000 153,000 1,207,000 May not irrigate entire
acreage at all times
Southwood Senior
Baseball 4.4 2,945,000 2,226,000 202,000 318,000
Southwood Soccer 4.4 2,854,000 2,196,000 159,000 318,000
Southwood Youth Baseball 4.7 2,598,000 2,609,000 233,000 339,700
Southwood Youth Soccer 4.9 4,615,000 3,696,000 233,000 354,100
Veterans Park and Athletic
Complex 45 26,939,000 18,907,000 2,294,000 3,252,000 Irrigation system work
this month
Wayne Smith Baseball 3.2 2,762,000 2,144,000 370,000 231,300
Wolf Pen Creek
Amphitheater 3.9 2,763,000 2,006,000 205,000 281,900
WPC Park 4 2,763,000 1,192,000 81,000 289,100
TOTAL 90,769,000 66,005,000 6,198,000 10,327,600
Page 1 of 435
College Station Irrigation Water Use Report June 2010
Municipal Buildings
Facility Name Irrigated
Acreage FY 09 Last 12 months Last month Target for
month Remarks
City Hall 1.6 2,144,000 895,000 117,000 115,600
Fire Station 1 0.6 242,000 210,000 30,000 43,400
Fire Station 2 0.6 not
representative
not
representative 12,000 43,400 Separated irrigation
from domestic 12/09
Fire Station 3 1 696,000 983,000 182,000 79,500
Fire Station 5 1.1 1,532,000 720,000 84,000 72,300
Larry Ringer Library 3.2 1,702,000 794,000 8,000 231,200
Municipal Court 2.4 1,989,000 679,000 111,000 173,500
Northgate Parking Garage 0.5 149,000 256,000 33,000 36,100
Northgate Promenade 0.5 130,000 132,000 15,000 36,100
Police Department 0.4 87,000 101,000 9,000 28,900
Utility Customer Service 2.3 1,403,000 721,000 92,000 166,200
Utility Meeting and
Training Facility 0.59 1,536,000 346,000 17,000 43,400
Utility Service Center 1.2 763,000 501,000 15,000 86,700
TOTAL 12,373,000 6,338,000 725,000 1,156,300
Page 2 of 436
College Station Irrigation Water Use Report June 2010
Irrigated Medians and Right of Way
Facility Name Irrigated
Acreage FY 09 Last 12 months Last month Target for
month Remarks
Barron Rd Streetscape 1 N/A N/A 113,000 60,000 N/A
Barron Rd Streetscape 2 N/A N/A 290,000 134,000 N/A
Dartmouth medians 1 N/A N/A 510,000 93,000 N/A
Dartmouth medians 2 N/A N/A 73,000 7,000 N/A
Dominik median @ Glen
Haven N/A N/A 24,000 1,000 N/A
Eagle Ave Streetscape 1 N/A N/A 61,000 14,000 N/A
Eagle Ave Streetscape 2 N/A N/A 112,000 19,000 N/A
George Bush Dr E: Texas to
Dominik N/A N/A 189,000 12,000 N/A
Krenek Tap @ Dartmouth N/A N/A 123,000 15,000 N/A
Post Oak Mall Sign Bed N/A N/A 5,000 0 N/A
Rock Prairie Rd median N/A N/A 26,000 2,000 N/A
Tarrow St medians N/A N/A 195,000 22,000 N/A
Univ @ Hwy 6 trees N/A N/A 2,028,000 1,179,000 N/A
Univ @ Hwy 6 Medians 1 N/A N/A 90,000 5,000 N/A
Univ @ Hwy 6 Medians 2 N/A N/A 26,000 1,000 N/A
W.D. Fitch Medians near
FS #5 0.5 N/A 983,000 178,000 N/A Valve hung open; fixed
W.D. Fitch Medians @
Rock Prairie 0.5 N/A 309,000 45,000 N/A
Welcome Sign - Hwy 6 N/A N/A 7,000 1,000 N/A
Winding Rd Island N/A N/A 14,000 1,000 N/A
0 5,178,000 1,789,000 0
Page 3 of 437
Facility Name Irrigated
Acreage FY 09 Last 12 months Last month Target for
month Remarks
College Station Irrigation Water Use Report June 2010
Irrigated Medians and Right of Way - TEXAS AVE.
Facility Name Irrigated
Acreage FY 09 Last 12 months Last month Target for
month Remarks
Tx Av Phase I Univ to GBDE
1 N/A N/A 72,000 5,000 N/A
Tx Av Phase I Univ to GBDE
2 N/A N/A 232,000 27,000 N/A
Tx Av Phase I Univ to GBDE
3 N/A N/A 170,000 16,000 N/A
Tx Av Phase I Univ to GBDE
4 N/A N/A 371,000 23,000 N/A
Texas Ave Median 1 N/A N/A 63,000 0 N/A
Texas Ave Median 2 N/A N/A 62,000 0 N/A
Texas Ave Median 3 N/A N/A 106,000 0 N/A
Tx Av Phase II streetscape
1 N/A N/A 148,000 72,000 N/A Leak reported and fixed
Tx Av Phase II streetscape
2 N/A N/A 23,000 1,000 N/A
Tx Av Phase II streetscape
3 N/A N/A 14,000 2,000 N/A
Tx Av Phase II streetscape
4 N/A N/A 87,000 7,000 N/A
Tx Av Phase II streetscape
5 N/A N/A 4,000 2,000 N/A
Tx Av Phase II streetscape
6 N/A N/A 5,000 2,000 N/A
Tx Av Phase II streetscape
7 N/A N/A 14,000 1,000 N/A
Tx Av Phase II streetscape
8 N/A N/A 0 0 N/A
0 1,371,000 158,000 0
Page 4 of 438
LOCID Address Street Description Last 12
months Last month
178656 1550 HARVEY POST OAK MALL SIGN BED 5,000 0
185336 398 CITY TARROW Tarrow Street medians NE of Hilton 195,000 22,000
186542 751 TEXAS Texas Av Phase I medians/streetscape University to GBDE 72,000 5,000
186544 951 TEXAS Texas Av Phase I medians/streetscape University to GBDE 232,000 27,000
186546 1003 TEXAS Texas Av Phase I medians/streetscape University to GBDE 170,000 16,000
186548 1301 TEXAS Texas Av Phase I medians/streetscape University to GBDE 371,000 23,000
189594 1798 UNIVERSITY Un Dr medains at SH 6-west side 90,000 5,000
189658 5099 STATE HIGHWAY 6 WELCOME SIGN ON HWY 6 7,000 1,000
196100 1510 UNIVERSITY Un Dr medains at SH 6-west side 26,000 1,000
200024 305 GEORGE BUSH G Bush Drive East Texas to Dominick 189,000 12,000
200362 905 WINDING IRRIGATION METER FOR ISLAND 14,000 1,000
201260 516 CAMP K Tap at Dartmouth streetscape 123,000 15,000
201332 1601 WILLIAM D FITCH FITCH MEDIANS (1 OF 2)983,000 178,000
201480 2150 ROCK PRAIRIE ROCK PRAIRIE MEDIAN 26,000 2,000
202112 1602 DOMINIK Doninick Street median at Glen Haven 24,000 1,000
210732 2551 TEXAS TEXAS AVE MEDIAN 63,000 0
210734 2150 TEXAS TEXAS AVE MEDIAN 62,000 0
210736 1808 TEXAS TEXAS AVE MEDIAN 106,000 0
213284 507 CHURCH NORTHGATE - WHAT PART?484,000 62,000
213676 2578 DARTMOUTH Dartmouth medians K Tap to FM 2818 510,000 93,000
213678 2750 DARTMOUTH Dartmouth medians K Tap to FM 2818 73,000 7,000
214534 410 COLLEGE MAIN ???1,000 0
216066 2720 TEXAS Tx Av Phase II streetscape Dominick to FM 2818 148,000 72,000
216068 2709 TEXAS Tx Av Phase II streetscape Dominick to FM 2818 23,000 1,000
216070 2509 TEXAS Tx Av Phase II streetscape Dominick to FM 2818 14,000 2,000
216072 2505 TEXAS Tx Av Phase II streetscape Dominick to FM 2818 87,000 7,000
216074 1801 TEXAS Tx Av Phase II streetscape Dominick to FM 2818 4,000 2,000
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LOCID Address Street Description Last 12
months Last month
216076 112 HARVEY Tx Av Phase II streetscape Dominick to FM 2818 5,000 2,000
216078 1620 TEXAS Tx Av Phase II streetscape Dominick to FM 2818 14,000 1,000
216182 2801 TEXAS AVE S A Tx Av Phase II streetscape Dominick to FM 2818 0 0
216252 1904 WILLIAM D FITCH FITCH MEDIANS (2 OF 2)309,000 45,000
216492 925 EARL RUDDER COCS IRRIGATION 2,028,000 1,179,000
216936 951 EAGLE Eagle Streetscape from Victoria going east 61,000 14,000
216938 1201 EAGLE Eagle Streetscape from Victoria going east 112,000 19,000
216940 3808 BARRON Barron Rd Streetscape SH6 to Decatur 113,000 60,000
216942 1800 BARRON Barron Rd Streetscape SH6 to Decatur 290,000 134,000
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July 22, 2010
Consent Agenda Item No. 2g
Authorization to Disburse Grant Funding to Reynolds and Reynolds, Inc.
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion authorizing the
payment of Retention and Expansion and Payroll Grants in a total amount of $40,000
to Reynolds and Reynolds, Inc.
Relationship to Strategic Goals: Goal III.1 Promote knowledge-based business
Recommendation(s): In fulfillment of the City’s contractual obligation, staff
recommends approval of a $40,000 payment to Reynolds and Reynolds, Inc. for
performance in 2009.
Summary: On, December 14, 2006 the City Council unanimously approved an
Economic Development Agreement with Reynolds and Reynolds, Inc. to provide
Retention and Expansion and Payroll Grants for economic performance at their 200
Quality Circle campus in the Business Center at College Station. The term of this
agreement is ten (10) years and the total maximum amount of all applicable grants
is $550,000. This payment represents the third annual disbursement; Reynolds and
Reynolds has received $45,000 previously in both 2008 and 2009.
The Retention and Expansion component of the existing Agreement requires
Reynolds and Reynolds to maintain real and personal property of at least $24 million
and maintain an annual payroll of $18 million. As a performance incentive, the
Agreement provides for Reynolds and Reynolds to receive a Retention and Expansion
Grant in an amount of $30,000 and a Payroll Grant of $5,000 for each $1 million
increment in additional payroll over the $18 million base.
Based on the Statement of Compliance as recently submitted by Reynolds and
Reynolds to the Research Valley Partnership and the City, the company has
established real and personal property valuation in an amount of $31,301,120 and,
as such, is eligible for a Retention and Expansion Grant of $30,000. Further the
company currently maintains a payroll of $20,111,033.88 and, as such, is eligible for
a combined Payroll Grant of $10,000.
Budget & Financial Summary: Funding in the amount of $40,000 is budgeted and
available in the City’s Economic Development Fund.
Attachments:
Statement of Compliance – Reynolds & Reynolds, Inc. - 2009
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42
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22 July 2010
Consent Agenda Item No. 2h
Resolution authorizing a Development Agreement with CVCS LLC and an Advance
Funding Agreement with the Texas Department of Transportation
To: Glenn Brown, City Manager
From: Bob Cowell, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion on entering into the
following two items:
1. a development agreement between the City of College Station and CVCS, LLC for design
of and payment for temporary construction access from Harvey Mitchell Parkway to the
Campus Village development; and
2. a resolution for an Advanced Funding Agreement (AFA) between the City of College
Station and Texas Department of Transportation (TxDOT) for city contributions to
transportation improvement project to wit: a temporary construction access from Harvey
Mitchell Parkway to the Campus Village development.
Relationship to Strategic Goals: Improving Multi Modal Transportation
Recommendation(s): Staff recommends adopting both items together, as the
Development Agreement can only be useful for the Developer if the City approves the AFA.
Summary: As part of the Campus Village development currently under construction, a
temporary construction access driveway is desired by the developer which would enhance
developer’s ability to access its property directly rather than through a neighboring
property. Staff supports this improvement as it will enhance the overall flow of traffic in the
area. The temporary construction access will only be used during the construction of this
development. A driveway permit application has been submitted by the developer to the
City and TxDOT. TxDOT has approved the permit with the following conditions: A
temporary left turn lane must be constructed to the entrance of the construction exit and
the driveway to the Woodlands on Harvey Mitchell Parkway. The developer will submit
construction plans for the temporary left turn lane to TxDOT for review and must meet
TxDOT’s design standards.
In order to accomplish the above, developer must first enter into a development agreement
with the City to perform the design of these improvements for TxDOT and to provide
funding to the City. In turn, the City will give the money it receives from the Developer to
TxDOT under the AFA. TxDOT will then issue a change order and direct their contractor
presently working on the Harvey Mitchell Parkway and Wellborn interchange project to
construct the temporary left turn lane and temporary construction access.
Budget & Financial Summary: N/A
Attachments:
1. Development Agreement (on file with the City Secretary)
2. Advanced Funding Agreement (on file with the City Secretary)
3. Resolution
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45
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 1 of 7 Revised 02/10/10
THE STATE OF TEXAS §
THE COUNTY OF TRAVIS §
ADVANCE FUNDING AGREEMENT FOR VOLUNTARY
LOCAL GOVERNMENT CONTRIBUTIONS
TO TRANSPORTATION IMPROVEMENT
PROJECTS WITH NO REQUIRED MATCH
THIS AGREEMENT IS MADE BY AND BETWEEN the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the “State”, and the City of College Station,
acting by and through its duly authorized officials, hereinafter called the “Local Government.”
WITNESSETH
WHEREAS, Transportation Code, Chapters 201, 221, 227, and 361, authorize the State to lay out,
construct, maintain, and operate a system of streets, roads, and highways that comprise the State
Highway System; and,
WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221,
authorize the State to contract with municipalities and political subdivisions; and,
WHEREAS, Commission Minute Order Number 111335 authorizes the State to undertake and
complete a highway improvement generally described as the construction of a highway-railroad grade
separation; and,
WHEREAS, the Local Government has requested that the State allow the Local Government to
participate in said improvement by funding that portion of the improvement described as the
construction of a left-turn lane on FM 2818 at its intersections with the temporary Campus Village
construction entrance and the Woodlands south driveway, hereinafter called the “Project"; and,
WHEREAS, the State has determined that such participation is in the best interest of the citizens of
the State;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State
and the Local Government do agree as follows:
AGREEMENT
Article 1. Time Period Covered
This agreement becomes effective when signed by the last party whose signing makes the
agreement fully executed, and the State and the Local Government will consider it to be in full force
and effect until the Project described herein has been completed and accepted by all parties or
unless terminated, as hereinafter provided.
Article 2. Project Funding and Work Responsibilities
The State will authorize the performance of only those Project items of work which the Local
Government has requested and has agreed to pay for as described in Attachment A, Payment
Provision and Work Responsibilities which is attached to and made a part of this contract.
EXHIBIT A TO RESOLUTION
46
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 2 of 7 Revised 02/10/10
In addition to identifying those items of work paid for by payments to the State, Attachment A,
Payment Provision and Work Responsibilities, also specifies those Project items of work that are the
responsibility of the Local Government and will be carried out and completed by the Local
Government, at no cost to the State.
At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government
shall remit its remaining financial share for the State’s estimated construction oversight and
construction costs.
In the event that the State determines that additional funding by the Local Government is required at
any time during the Project, the State will notify the Local Government in writing. The Local
Government shall make payment to the State within thirty (30) days from receipt of the State’s written
notification.
Whenever funds are paid by the Local Government to the State under this Agreement, the Local
Government shall remit a check or warrant made payable to the "Texas Department of Transportation
Trust Fund." The check or warrant shall be deposited by the State in an escrow account to be
managed by the State. Funds in the escrow account may only be applied by the State to the Project.
If, after final Project accounting, excess funds remain in the escrow account, those funds may be
applied by the State to the Local Government's contractual obligations to the State under another
advance funding agreement.
Article 3. Right of Access
If the Local Government is the owner of any part of the Project site, the Local Government shall
permit the State or its authorized representative access to the site to perform any activities required to
execute the work.
Article 4. Adjustments Outside the Project Site
The Local Government will provide for all necessary right-of-way and utility adjustments needed for
performance of the work on sites not owned or to be acquired by the State.
Article 5. Responsibilities of the Parties
The State and the Local Government agree that neither party is an agent, servant, or employee of the
other party and each party agrees it is responsible for its individual acts and deeds as well as the acts
and deeds of its contractors, employees, representatives, and agents.
Article 6. Document and Information Exchange
The Local Government agrees to electronically deliver to the State all general notes, specifications,
contract provision requirements and related documentation in a Microsoft® Word or similar document.
If requested by the State, the Local Government will use the State's document template. The Local
Government shall also provide a detailed construction time estimate including types of activities and
month in the format required by the State. This requirement applies whether the local government
creates the documents with its own forces or by hiring a consultant or professional provider. At the
request of the State, the Local Government shall submit any information required by the State in the
format directed by the State.
EXHIBIT A TO RESOLUTION
47
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 3 of 7 Revised 02/10/10
Article 7. Interest
The State will not pay interest on funds provided by the Local Government. Funds provided by the
Local Government will be deposited into, and retained in, the State Treasury.
Article 8. Inspection and Conduct of Work
Unless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities,
to this contract, the State will supervise and inspect all work performed hereunder and provide such
engineering inspection and testing services as may be required to ensure that the Project is
accomplished in accordance with the approved plans and specifications. All correspondence and
instructions to the contractor performing the work will be the sole responsibility of the State. Unless
otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance
with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges
adopted by the State and incorporated herein by reference, or special specifications approved by the
State.
Article 9. Increased Costs
In the event it is determined that the funding provided by the Local Government will be insufficient to
cover the State's cost for performance of the Local Government's requested work, the Local
Government will pay to the State the additional funds necessary to cover the anticipated additional
cost. The State shall send the Local Government a written notification stating the amount of
additional funding needed and stating the reasons for the needed additional funds. The Local
Government shall pay the funds to the State within 30 days of the written notification, unless
otherwise agreed to by all parties to this agreement. If the Local Government cannot pay the
additional funds, this contract shall be mutually terminated in accord with Article 11 - Termination. If
this is a fixed price agreement as specified in Attachment A, Payment Provision and Work
Responsibilities, this provision shall only apply in the event changed site conditions are discovered or
as mutually agreed upon by the State and the Local Government.
If any existing or future local ordinances, commissioners court orders, rules, policies, or other
directives, including but not limited to outdoor advertising billboards and storm water drainage facility
requirements, are more restrictive than State or Federal Regulations, or if any other locally proposed
changes, including but not limited to plats or replats, result in increased costs, then any increased
costs associated with the ordinances or changes will be paid by the local government. The cost of
providing right of way acquired by the State shall mean the total expenses in acquiring the property
interests either through negotiations or eminent domain proceedings, including but not limited to
expenses related to relocation, removal, and adjustment of eligible utilities.
Article 10. Maintenance
Upon completion of the Project, the State will assume responsibility for the maintenance of the
completed Project unless otherwise specified in Attachment A to this agreement.
Article 11. Termination
This agreement may be terminated in the following manner:
♦ by mutual written agreement and consent of both parties;
♦ by either party upon the failure of the other party to fulfill the obligations set forth herein;
♦ by the State if it determines that the performance of the Project is not in the best interest of the
State.
EXHIBIT A TO RESOLUTION
48
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 4 of 7 Revised 02/10/10
If the agreement is terminated in accordance with the above provisions, the Local Government will be
responsible for the payment of Project costs incurred by the State on behalf of the Local Government
up to the time of termination.
♦ Upon completion of the Project, the State will perform an audit of the Project costs. Any funds
due to the Local Government, the State, or the Federal Government will be promptly paid by
the owing party.
Article 12. Notices
All notices to either party by the other required under this agreement shall be delivered personally or
sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronic notice being
permitted to the extent permitted by law but only after a separate written consent of the parties),
addressed to such party at the following addresses:
Local Government:
Mr. Glenn Brown
City Manager
City of College Station
P.O. Box 9960
College Station, Texas 77842-9960
State:
Robert A. Appleton, P.E.
Director of Transportation Planning
and Development
Texas Department of Transportation
1300 North Texas Avenue
Bryan, Texas 77803-2760
All notices shall be deemed given on the date so delivered or so deposited in the mail, unless
otherwise provided herein. Either party may change the above address by sending written notice of
the change to the other party. Either party may request in writing that such notices shall be delivered
personally or by certified U.S. mail and such request shall be honored and carried out by the other
party.
Article 13. Sole Agreement
In the event the terms of the agreement are in conflict with the provisions of any other existing
agreements between the Local Government and the State, the latest agreement shall take
precedence over the other agreements in matters related to the Project.
Article 14. Successors and Assigns
The State and the Local Government each binds itself, its successors, executors, assigns, and
administrators to the other party to this agreement and to the successors, executors, assigns, and
administrators of such other party in respect to all covenants of this agreement.
Article 15. Amendments
By mutual written consent of the parties, this contract may be amended prior to its expiration.
Article 16. State Auditor
The state auditor may conduct an audit or investigation of any entity receiving funds from the state
directly under the contract or indirectly through a subcontract under the contract. Acceptance of
funds directly under the contract or indirectly through a subcontract under this contract acts as
acceptance of the authority of the state auditor, under the direction of the legislative audit committee,
to conduct an audit or investigation in connection with those funds. An entity that is the subject of an
audit or investigation must provide the state auditor with access to any information the state auditor
considers relevant to the investigation or audit.
EXHIBIT A TO RESOLUTION
49
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 5 of 7 Revised 02/10/10
Article 17. Insurance
If this agreement authorizes the Local Government or its contractor to perform any work on State right
of way, before beginning work the entity performing the work shall provide the State with a fully
executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in
the amounts and types specified on the Certificate of Insurance for all persons and entities working
on State right of way. This coverage shall be maintained until all work on the State right of way is
complete. If coverage is not maintained, all work on State right of way shall cease immediately, and
the State may recover damages and all costs of completing the work.
Article 18. Signatory Warranty
The signatories to this agreement warrant that each has the authority to enter into this agreement on
behalf of the party they represent.
EXHIBIT A TO RESOLUTION
50
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 6 of 7 Revised 02/10/10
IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate
counterparts to effectuate this agreement.
THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying out the orders, established policies or work programs
heretofore approved and authorized by the Texas Transportation Commission.
By_________________________________ Date__________________________
District Engineer
THE LOCAL GOVERNMENT
Name of the Local Government City of College Station
By_________________________________ Date__________________________
Typed or Printed Name and Title Nancy Berry, Mayor, City of College Station
ATTEST:
_________________________________
Connie Hooks, City Secretary
_________________________________
Date
APPROVED:
_________________________________
City Manager
_________________________________
Date
_________________________________
City Attorney
_________________________________
Date
_________________________________
Chief Financial Officer
_________________________________
Date
EXHIBIT A TO RESOLUTION
51
CSJ: 2399-01-022
District: Bryan (17)
Code Chart 64: City of College Station (09050)
Project: STP 2008(683)RGS
CFDA: N/A
AFA-AFA_VolTIP Page 7 of 7 Revised 02/10/10
ATTACHMENT A
Payment Provision and Work Responsibilities
The Local Government will pay for the cost of the construction of a left-turn lane on FM 2818 at its
intersections with the temporary Campus Village construction entrance and the Woodlands south
driveway, which are on-system locations. This work may include, but is not limited to, the cost for all
temporary pavements, signs, pavement markings and markers. The Local Government’s
participation is 100% of the cost of this particular improvement. The Local Government’s estimated
cost of this additional work is $ TBD, which includes the State’s direct cost for construction items, the
costs of necessary maintenance of those items, and construction engineering and contingencies. The
State’s contractor will construct the work. The State has estimated the project to be as follows:
Description Total
Estimate Cost
State
Participation
Local
Participation
% Cost % Cost
Construction of
Temporary Pavement $0 0% $0 100% $0
Construction of
Pavement Markings
and Markers
$0 0% $0 100% $0
Construction of Signs $0 0% $0 100% $0
Subtotal $0 $0 $0
Direct State Costs
(including plan review,
construction inspection
and oversight)
$0 0% $0 100% $0
Indirect State Costs $0 0% $0 100% $0
TOTAL $0 $ 0 $0
Direct State Costs are estimated at 12 percent of the estimated construction cost. Indirect State
Costs are estimated at 5.86% of the estimated construction cost.
Local Government’s Total Estimated Participation (100%) = $ TBD
It is further understood that the State will include only those items for the improvements as requested
and required by the Local Government. This is an estimate only; final participation amounts will be
based on actual charges to the project.
EXHIBIT A TO RESOLUTION
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July 22, 2010
Consent Agenda Item No. 2i
Construction Contract for the
Hike & Bike Trail Completion Project
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion approving a resolution
awarding a construction contract to Brazos Valley Services in the amount of $536,205.36 for
the Hike & Bike Trail Completion project along FM 2818.
Relationship to Strategic Goals: Goal IV, Improving Multi Modal Transportation.
Recommendation(s): Staff recommends award to Brazos Valley Services in the amount of
$536,205.36.
Summary: The Hike & Bike Trail Completion Project (ST-0904) was part of the 2008 Bond
Authorization to implement projects identified by the Hike & Bike Task Force and adopted by
Council on November 23, 2004. After hearing the concerns of A&M Consolidated High
School students at the May 18, 2009 Council Meeting, Staff proposed an alignment change
and Council supported the decision for a multiuse trail to be designed and constructed along
the north side of FM 2818 from Welsh to Longmire. The design contract was awarded July
9, 2009. Design was complete, and environmental clearance obtained from TxDOT in April
2010. Staff held a pre-bid public hearing at the May 17, 2010 Council Meeting where
support was expressed for the project, and Council directed staff to proceed with the
advertisement for construction bids.
An alternate bid item to extend the sidewalk from Texas Avenue to Longmire Drive was also
included in the bidding documents. Favorable bids were received on this project, so the
alternate bid item will be included in this construction project. Upon completion of this
project, the multiuse trail and sidewalk extension will provide complete connectivity
between Texas Avenue and Welsh Avenue along FM 2818.
Seven (7) competitive bids were produced in response to Bid No. 10-15. The low bidder for
the project is Brazos Valley Service with a proposal in the amount of $536,205.36. The
contract allows for 120 days for the completion of the project. The multiuse path is
expected to be complete in December 2010.
Budget & Financial Summary: This project is funded from the 2008 Bond Authorization
in the amount of $1,000,000. Funds in the amount of $123,915 have been committed or
expended to date, leaving a balance of $876,085 for construction of the trail and other
expenses.
Attachments:
1. Project Map
2. Resolution
3. Bid Tabulation
82
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88
22 July 2010
Consent Agenda Item No. 2j
Banner Resolution for Copy Corner
To: Glenn Brown, City Manager
From: Bob Cowell, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion on a Resolution
authorizing banners for Copy Corner recognizing the Wind Watts program.
Relationship to Strategic Goals: N/A
Recommendation(s): Staff recommends adopting the resolution as submitted.
Summary: In recognition of City’s Wind Watts program, the owner of Copy Corner
proposes to erect and display three banners at his business located at 2307 Texas Avenue
South. This Resolution allows the installation and display of three 30” x 60” (12.5 sq. ft.)
banners attached to existing light standards. The installation cost will be borne by the
business owner. The Resolution also authorizes the banners to remain in place from 23 July
2010 to 23 January 2011.
Section 7.4.E.1 of the City of College Station Unified Development Ordinance (UDO)
exempts banners from UDO regulations where there has been a resolution of the City
Council that finds that the display of the signs (a) promotes a positive image for the City of
College Station for the attraction of business or tourism; (b) depicts an accomplishment of
an individual or group; or (c) creates a positive community spirit.
Lastly, staff will be reevaluating the sign ordinance and bringing a recommendation to the
City Council regarding options to relax the regulations governing the use of banners such as
those described above.
Budget & Financial Summary: N/A
Attachments:
1. Banner Dimensions
2. Banner Mounting details
3. Site Plan (showing location of existing light poles)
4. Resolution
5.
89
Banner Dimensions
30” X 60”
90
Copy Corner Banner Information
- Height of the light pole 25 ft
Bottom of banner approximately
14.5 ft from the ground
91
- Light pole
Light poles approximately 81 ft. from Texas Ave.
Copy Corner Light Pole Placements
92
93
July 22, 2010
Regular Agenda Item No. 1
Capital Project Funding Presentation
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on capital project
funding for the City of College Station.
Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently.
Recommendation(s): Staff recommends the City Council receive the presentation
and provide any input or direction desired.
Summary: As part of a growing community, the City of College Station has
infrastructure needs that must be met. The City has a capital plan to address those
needs. Categories of capital projects include streets, parks, facilities, and utilities
including electric, water, wastewater and drainage. The capital projects are funded in
a variety of ways including, existing cash, grants, impact fees, and through the
issuance of long term debt.
The City is planning on issuing debt on August 26th for capital projects.
This presentation will provide an overview of the funding of capital projects by the
City of College Station.
Budget & Financial Summary: In Fiscal Year 2010 the City has an original capital
budget of $53,210,063.
Attachments:
1. List of 2010 Long Term Debt Funded Projects
94
95
2010 DraftDebt Issue 7620101503
Certificates of Obligation
GeneralGovernment
150000ServerConsolidationCO09017Yrs
260 000FiberOpticInfrastructureCO09027Yrs
GeneralGovtTotal 410000
Governmental Other
520000ACBV Building5Yrs
520000
Governmental CO Subtotal 930000
Certificates of Obligation
ElectricProjects 253000020 Yrs
Water Projects 20Yrs
WastewaterProjects 300000
UtilityCO Subtotal 283000020 Yrs
Estimated DebtIssuance Costs 150000
Certificates of Obligation Total 3 910 000
96
July 22, 2010
Regular Agenda Item No. 2
Appeal of Variance Request Denial by the Cemetery Committee
Related to Monument Size Restrictions
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action and discussion regarding an appeal by Ken and
Kimberly Reynolds to the City Council on a variance request denied by the Cemetery Committee
for the placement of a monument exceeding size restrictions in the College Station Cemetery.
Relationship to Strategic Goals: II.1. Neighborhood Integrity – Preserving and restoring older
neighborhoods
Recommendation(s): Staff requests Council consideration and direction on this appeal to the
City’s Cemetery Rules and Regulations. One option for the Council is to direct staff to set up a
joint City Council / Cemetery Committee meeting to discuss these rules and regulations.
Summary: Ken and Kimberly Reynolds have requested an appeal to the City Council on a
variance request that was denied by the Cemetery Committee on three separate occasions. The
Reynolds have requested a variance to the monument size restrictions contained in the College
Station Code of Ordinances, Chapter 1 “G ENERAL PROVISIONS”, Section 29 “COLLEGE STATION
CEMETERY RULES AND REGULATIONS”, Sub-Section J “MONUMENTS AND FOOT MARKERS IN THE
COLLEGE STATION CEMETERY” for a single monument to be placed on their son’s grave space.
The appeal process to the City Council is allowed for in Sub-Section M of the same ordinance.
The Reynolds have made three different variance requests for the placement of a single
monument in the College Station Cemetery located on Texas Ave. The Cemetery Committee
considered these requests during their meetings of October 12, 2009; November 10, 2009; and
June 8, 2010. Each variance request complied with the size restrictions for width and depth
dimensions. However, the three requests exceeded the maximum height restrictions by thirty
inches in October 2009, ten inches in November 2009, and eleven inches in June 2010. In each
case the Cemetery Committee voted to not allow for any variance from the monument size
restrictions. The Reynolds have elected to exercise their right of appeal to the City Council and
submitted their letter of appeal to the City Secretary on June 18th.
Budget & Financial Summary: N/A
Attachments:
1. Copy of Reynolds letter and attachments to Connie Hooks, dated June 18, 2010
2. October 12, 2009 Minutes of the Cemetery Advisory Committee
3. November 10, 2009 Minutes of the Cemetery Advisory Committee
4. June 8, 2010 Minutes of the Cemetery Advisory Committee
5. Code of Ordinances, Chapter 1, Section 29 (On file in City Secretary’s Office)
97
June 18, 2010
Connie Hooks
City Secretary
City Council of College Station, TX
Ms. Hooks and City Council:
Please accept this letter as a formal appeal to the College Station Cemetery Committee’s denial of our
request for a monument variance. The monument would be placed at the gravesite of our son, Ryan
Thomas Reynolds in the College Station Cemetery.
We began our conversations in June 2009 with Robert Hole, Cemetery Sexton, and submitted our first
request for a variance on October 6, 2009 for the October 12, 2009 meeting. We also submitted a
request for a bench to be placed near Ryan’s gravesite. We attended the meeting in the hope of
finalizing a formality on the monument variance and to add the bench. We did not foresee a problem
since there were other monuments that were similar in size, and even larger, than the one Choate
Monuments had designed for our son. These other monuments had also been placed in the cemetery
within the year before our request, so nothing had changed in the way of cemetery rules, regulations,
and requirements. However, our request for the monument, and the bench, was voted down even
though several of the committee members voted to pass the request and were as surprised by its’ denial
as we were. The chair person was unable to be in attendance that day, so that may have had an effect
on the outcome as well. The meeting was led by someone other than the official overseer. (The original
design of our son’s monument was similar to the gravestone of Elizabeth Pickens including a Base, Sub-
base, and Die.) We feel that our son is as precious and will be missed as much as the people whose
families were allowed to place the monument of their choice. I can understand the need that existed
for them, and that exists for us, to in some way give some of the beauty and character of their loved one
to the final monument to their lives. A precedent was set when requests were honored for monuments
that were a little different in shape and size, even though I assume that most people are fine with the
traditional marker.
The 2nd request was made for the November 10, 2009 meeting. We adjusted the size of the Base from
8” to 6” and the Die from 48” to 36” with a 4” Sub-base remaining the same as before. (The Pickens
Monument has an 8” Base with a 1” piece of granite on top, a 4” Sub-base, and approximately 4’ Die).
We included a new rendering of the monument and a letter attempting to express our desire to
compromise while still being able to honor our son with the monument we had chosen. We felt that
reducing the height of the monument in this way would be acceptable to the committee. Also, it was
important to us to finalize this process before the holidays and the upcoming anniversary of our sons’
death. This request for the monument was also denied. The bench was approved this time which was
to be the same as others already placed in the cemetery.
98
Our most recent request was on June 8th, 2010. As you can see there is a window of time between the
last two requests. It has been excruciatingly painful to endure this past year and to continue revisiting
this issue time and time again. I have worked on this for so long, and with the encouragement to submit
something different, have revised it many times trying to find something that would be approved. I
have thought to let it go, but because this is our last way in which to honor the memory of our son and
his beautiful life, I felt like I needed to bring this to the attention of this committee.
As I wrote in the letter we sent to the cemetery committee back in the fall, we only want the ability to
give our family the same opportunity to express our feelings through this monument as the other
families who have endured such pain have been allowed to do. I know that a few of the monument
pictures I have included are older, and that they, along with some plantings etc. that are no longer in the
by-laws, were grandfathered in. But a few of them are newer as well, and the dimensions have been
the same from the time those monuments were placed in the cemetery to the time that we have made
our request. In my humble opinion the look of the cemetery is not altered or made unsightly by the
existence of the monuments placed in various sections that are of a different style, height, or those
which have a taller statue or planting. I also understand the need to retain the vision of the committee.
Our proposed monument will be black granite and I believe will not compromise the desire of the city to
have a cemetery that is beautiful, peaceful, and has a reasonable consistency.
Randy Ferguson from Choate Monument Company has worked on this since March of 2009. He has
worked with us to revise it many times but was unable to complete the new design at this last meeting
in time. He sent a version that he did on the spot that was within the 30” similar to the look that I had
sent him from yet another drawing. It is not appealing to us and is squashed in appearance. The new
design is similar to that one in that we decided we could square off the top of the monument instead of
having the rounded top, and that would compensate for the extra reduced height at the top. This
brought the Die down from the original 4 feet, then to 3 feet and finally to 31” (on the taller side of the
design).
I have included attachments of the drawings for our proposed monuments and the short version of the
final design as well as some of the other monuments within the cemetery that range in total height from
34” all the way up to over 70 “. Obviously I have not measured every monument there, but hope that
this will serve as an example of the diversity in height and style that already exists. In the last letter
from the cemetery committee we were told that “The overall height of this monument is 11” over the
maximum height of 30”. This monument was denied due to its’ height”. This is extremely upsetting
because if this is the only criteria we should have been told this from the very beginning. If this is the
case I consider this extremely cruel and feel that we have been led down a road for almost a year with
them having no intention of approving our request. Since the first meeting we have asked what we
needed to change with no concrete suggestions but just being told that every vote varied depending on
who sat on the committee that day. Obviously, we prefer one of the two original drawings, but would
be content with the new measurements that I believe will still allow the design to look the way it was
intended.
I appreciate your time in considering our unique situation. The loss of our son has been unbearable and
we just want to finalize this and have the comfort and peace of knowing that we have done the best
that we could in showing how special he was and is to us through this monument.
Sincerely,
Ken and Kimberly Reynolds and Family
99
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COLLEGE STATION CEMETERY ADVISORY COMMITTEE
REGUtAR MEETING MINUTES
Tuesday, June 8,2010,lO:OOAM
CI ru OF CC~I 1.tc,t Sr,u inh The Green Room at Wolf Pen Creek
1015 Colgate - College Station, TX 77840
MEMBERS PRESENT: Sarah Adams, Chair; Weldon Kruger, Randy Matson, Virginia
Reese, Sara Mirza, Bahrnan Yazdani
STAFF PRESENT: Ross Albrecht, ForestryIUrban Landscape Manager; Robert Hole,
Cemetery Sexton; Amanda Putz, Staff Assistant
MEMBERS ABSENT: Roger Reese, James Batenhorst
1, Call to order: The meeting was called to order with a quomm present at 10:05 a.m.
Requests for absences of members: Roger Reese had sent in a request for absence.
Sara Mirza made a motion to approve the absence request submitted, and Virginia Reese
seconded the motion. The vote was called. All were in favor, and the motion passed
unanimously.
3. Presentation, possible action, and discussion on the approval of Cemetery Advisory
Committee May 4,2010 minutes: Virginia Reese made a motion to approve the minutes
as submitted, and Randy Matson seconded the motion. The vote was called. All were in
favor, and the motion passed unanimously.
4. Presentation, possible action, and discussion regarding a variance request to place a
footstone in the Memorial Cemetery of College StationfA~gie Field of Honor, Section
FH1, Lot 54, Spaces 11 & 12 (Folev, Family #40): Discussion followed. Weldon Kmger
moved that the variance request be denied, and Virginia Reese seconded the motion. The
vote was called. All were in favor, and the motion passed unanimously.
7, 8, & 9
Reynolds, Family #2547): Discussion followed concerning the variance request from the
keinolds Family that was before the Committee at the meeting of June 8". The Committee
moved to deny the drawing that was received as of June 7th with an overall height of 41
inches, overall length of 42 inches, and overall depth of 16 inches. While the new drawing
that was received on the morning of June 8th with an overall height of 30 inches, overall
length of 40 inches, and overall depth of 16 inches meets the ordinance monument size
restrictions; therefore does not need Committee action.
Weldon Kruger moved to approve the motion (as stated above, and Sara Mirza seconded
the motion. The vote was called. All were in favor, and the motion passed unanimously.
108
monument
Page 1 of 1
From: Ken Reynolds <ken@reynoldsradio.com>
Ta: Robert Hole <Rhole@cstx.gov>
Oatel 6/8/2010 2:54 PM
Subject: . Re: cemetery monument ". ..... ~ .... - . .,. .-, - ---- --- - - - - --- --- - -
Bob:
The drawing fiom Ch~ate doesn't sound at all like what we had ken discussing with them. Could you
possibly forward me a copy of what they sent to you this morning? Thanks very much.
Ken Reynalds
On Jun 8,2010, at 11:27 AM, Robert Hole wrote:
Mr. Reynolds,
I presented the monument rendition you submitted on the 7th of June to the Cemetery
cammittee this morning June 8th at 1Q:Q0 AM. The overall height of this monument is 11" over
the maximum beight of 30". This monument was denied due to it's height. Choate monument
submitted a rendition of your monument this morning June 8th. The monument depicted in the
drawing by Choate monument does not need a variance since it meets the City ordinance size
requirements and is approved for installation. Please let us know what you decide and thank you
for ysur pqtience.
Bob
file://C:\Documents and Settings\rhole\Local Settings\TempV(Pgrpwise\4COE5998City of ... 711 5/2010
109
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July 22, 2010
Regular Agenda Item No. 3
ST-0505
Tauber and Stasney Street Rehabilitation Project
Public Hearing
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Public Hearing, presentation, possible action and discussion concerning
approval to proceed with bidding for improvements to Tauber and Stasney Streets from
University Drive to Cherry Street.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure. Goal IV, Improving Multimodal Transportation.
Recommendation(s): Staff recommends proceeding with the advertisement for
construction bids.
Summary: The Tauber and Stasney Street Rehabilitation Project provides for the
construction of new potable water lines, wastewater lines, a stormwater collection and
conveyance system, concrete pavement and sidewalks with street trees along Tauber and
Stasney Street from University Drive to Cherry Street.
Staff presented this project to City Council four times between December 2008 and July
2009 to conduct public hearings and seek direction from the City Council. After multiple
public hearings, and numerous meetings with the stakeholders, Staff developed a solution
that was acceptable to the stakeholders, and was directed by Council to proceed with an
alternative that removes head-in on-street parking along Tauber and Stasney, includes new
pavement, underground utilities, street lights, 8-feet wide sidewalks meeting the Northgate
sidewalk standards as specified in the Unified Development Ordinance (UDO), and adds
parallel parking along one side of Tauber Street and one side of Stasney Street, where
adequate right-of-way is available. With this current design, once this project is complete
Tauber will have a total of 43 on-street parallel parking spaces between University and
Cherry, and Stasney will 39 on-street parallel parking spaces.
Budget & Financial Summary: A total of $3,100,899 is currently budgeted for this project
($2,252,110 in the Streets Capital Improvement Projects Fund, $305,660 in the Water
Capital Improvement Projects Fund and $543,129 in the Wastewater Capital Improvement
Projects Fund). A total of $1,068,930 has been expended or committed to date, leaving a
balance of $2,031,969 for construction and future expenses. It is anticipated that additional
funds totaling $360,027 will be needed for the Water and Wastewater components of this
project. A budget transfer will be submitted to establish the additional required
appropriation and these additional funds will be included in the proposed FY 2011 capital
budget.
Attachments:
1.) Project Map
111
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Tauber and Stasney Street Rehabilitation
Project Location Map
112
July 22, 2010
Regular Agenda Item No. 4
Jones-Butler Extension (ST0905)
Design Contract Public Hearing
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Public Hearing, presentation, possible action and discussion concerning
approval to proceed with engineering services for the extension of Jones-Butler from Luther
Street to George Bush Drive.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure. Goal IV, Improving Multimodal Transportation.
Recommendation(s): Staff recommends proceeding with a professional services
contract to begin design on the extension of Jones-Butler Road.
Summary: The extension of Jones-Butler Road is one of the transportation projects
included in the 2008 Bond Authorization. The scope of the project includes the design and
construction of a Major Collector from the intersection of Luther Street & Jones-Butler to the
intersection of George Bush & Penberthy Road. The project will also include sidewalks, bike
lanes, and an equestrian crossing.
The Texas Department of Transportation (TxDOT) is planning a grade separation at the
intersection of George Bush & Wellborn Road to help facilitate automobile and pedestrian
traffic through that intersection and the railroad crossing. Once the grade separation is
constructed, Marion Pugh Road will be right-in and right-out only, with no left-turn onto
George Bush. This will limit access to the West Campus of Texas A&M University for
residents along this corridor and commuters that utilize Holleman and Jones Butler, and
cause additional traffic on Wellborn Road and/or Harvey Mitchell Parkway. The extension of
Jones-Butler will provide direct access to West Campus and also expand our transportation
network in this part of the City.
Budget & Financial Summary: The current budget for this project is $3,283,500. Funds
in the amount of $16,867 have been expended or committed to date, leaving a balance of
$3,266,633 for design and construction.
Attachments:
1.) Location Map
113
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July 22, 2010
Regular Agenda Item No. 5
Barron Road Widening Phase 2
Pre-Bid Presentation
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Public Hearing, presentation, possible action and discussion concerning
approval to advertise the Barron Road Widening Phase 2 Project for construction bids.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure. Goal IV, Improving Multimodal Transportation.
Recommendation(s): Staff recommends proceeding with advertisement for construction
bids.
Summary: The Barron Road Widening Phase 2 project involves widening Barron Road
from Decatur Drive to Barron Cutoff Road on the southwest side of William D. Fitch.
Currently Barron Road is a two lane rural road. Upon completion of this project, Barron
Road will be expanded to a divided four lane minor arterial roadway with medians, bicycle
lanes, and sidewalks. New traffic signals will be installed at the intersection of Barron Road
and Victoria Avenue, and Barron Road and William D. Fitch.
The road is scheduled to be completed by August 2012, to be available for traffic accessing
the new College Station High School currently under construction at Victoria Avenue and
Barron Road. TxDOT has approved the AFA and given the environmental clearance for
construction of the improvements in the William D. Fitch right-of-way (ROW).
There is currently one private utility still located inside the ROW that must be relocated prior
to advertising for construction bids. Staff is working closely with the owner of the private
utility to develop the necessary agreements that will allow for the relocation to a public
utility easement. Staff does not intend to award this construction contract until all the
necessary utility relocations are complete.
Budget & Financial Summary: Funds in the amount of $10,415,000 are currently
budgeted for this project in the Streets Capital Improvement Projects Fund. An additional
$150,000 is budgeted in the Water Capital Improvement Projects Fund for water
components of this project. Funds in the amount of $106,971.21 have been expended or
committed to date, leaving a balance of $10,458,028.79 for construction and future
expenses.
Attachments:
1.) Project Map
115
Barron Road Widening
Phase 2
S H 4 0 / W I L L I A M D F I T C H P K W Y
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July 22, 2010
Regular Agenda Item No. 6
Rezoning for Spring Creek Retail & Office
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
Ordinance amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official
Zoning Map”, of the Code of Ordinances of the City of College Station, specifically rezoning
for Spring Creek Retail and Office Center from A-O, Agricultural Open to PDD, Planned
Development District for 5 acres located at 1850 William D. Fitch Parkway.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item at their
June 17, 2010 meeting and voted 3-1 to recommend denial of the rezoning request.
Concerns were raised by the Commission regarding the safety of the U-turn movement to
access the property and issues of compatibility with the neighborhood. Staff had
recommended approval of the rezoning request with the condition that the note regarding
the triple buffer area be removed from the concept plan.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The Comprehensive Plan designates the
subject property as Suburban Commercial, which calls for concentrations of commercial
activities that cater primarily to nearby residents versus the larger community or region.
In addition, these areas tend to be small in size and located adjacent to major roads
(arterials and collectors).
The Comprehensive Plan identifies planning policies related to sensitive infill
development, preservation of natural areas and the protection and enhancement of
existing neighborhoods. The proposed rezoning request and accompanying concept plan
includes the preservation of flood plain at the north end of the property as open space,
as well the preservation of the existing pond located in the center of the property. The
design of the structures on the property, buffering to the adjacent properties and uses
are addressed in the concept plan review.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The property is currently zoned A-O,
Agricultual Open and is surrounded by R-1, Single-Family Residential zoned property.
However, only the adjacent properties to the west are developed as single-family
residences. The property to the east is developed as a City Fire Station, which is a
permitted use in all zoning districts. Property to the north is predominantly floodplain
and is not developed.
The PDD is proposing a mix of uses that include retail and office uses, which are
appropriate uses under the Suburban Commercial land use designation. These uses can
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be compatible with adjacent single-family properties when proper controls are utilized as
outlined in the Comprehensive Plan. The Suburban Commercial designation is intended
to allow for commercial activities that cater to nearby residents. While A-O uses are
compatible to adjacent single-family properties, through the PDD, additional controls can
be applied that would address issues related to architectural design, size, scale, and
buffering as well other specific items that are not possible under the current zoning.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The subject
property is located along and takes access to William D. Fitch Parkway, a major arterial
on the City’s Thoroughfare Plan. A significant portion of the property is proposed to
remain undeveloped, including an existing pond located at the center of the property.
Additionally, there are portions of floodplain at the rear of the property that are not
proposed to be developed.
The proposed PDD includes commercial and office uses which are suitable for the subject
property. This would include all uses allowed in a C-3, Neighborhood Commercial zoning
district, with the exclusion of a freestanding restaurant, drive-thru restaurant, self
storage and fuel sales. The Comprehensive Plan states that Suburban Commercial uses
should cater primarily to nearby residents and should be small in size and located
adjacent to major roads. As proposed in the concept plan, the subject property is 5
acres, with no structure on site exceeding 10,000 square feet, with access being taken
from William D. Fitch Parkway.
Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
subject property is currently zoned A-O, Agricultural Open, which allows for agricultural,
low-intensity residential development and open space uses. The property currently
exists with one residence on site. Under current A-O zoning district regulations only one
residence would be allowed on the property as the minimum lot size is five acres. The
property has no connection with the neighboring residential zones. It is abutted by Fire
Station #5 and the back of lots in the Spring Meadows Subdivision. Access is via a
personal driveway onto William D. Fitch Parkway. Because of its size and location the
subject property is not envisioned for livestock or farming. The A-O zoning designation is
generally a holding zone until the subject property is ready for development.
4. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The subject property currently has limited marketability due to its zoning designation as
A-O, Agricultural Open. This zoning district is intended for land which is used for
agricultural, low-intensity residential, or open space uses. Given the size of the property,
only one residence under the A-O zoning designation could be utilized on the property.
5. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject tract is located
adjacent to an 18-inch water main which runs along the south side of William D. Fitch
Pkwy, as well as a 6-inch water main which is located near the southeast property
corner. The subject tract is located adjacent to a 27-inch sanitary sewer main which
runs along the eastern property line. The subject tract is located in the Spring Creek
drainage basin. The subject tract is encroached by a FEMA designated Special Flood
Hazard Area – Zone AE, which is generally located along the northern property line.
Future development of this tract will be required to meet the minimum requirement of
the City’s Storm Water Design Guidelines. The subject tract is located adjacent to and
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will take access to William D. Fitch Pkwy, which is designated as a major arterial on the
City’s thoroughfare plan.
REVIEW OF CONCEPT PLAN
The following land uses are proposed for the PDD: natural areas of floodplain and open
space; and a mix commercial and office uses. The purpose statement provided by the
applicant of the PDD is as follows:
“The purpose of the PDD is to develop an infill tract of land as a commercial
development that will provide goods and services to the surrounding areas
along William D. Fitch Parkway. The development will serve as a buffer
between the existing neighborhood to the west and the Fire Station to the
east side of the property and away from the neighborhood as feasible.
Parking areas will be confined to behind the building facing William D. Fitch
Parkway. The existing pond will remain as additional buffer and all additional
neighborhood protection standards will be met.”
The Unified Development Ordinance provides the following review criteria for PDD Concept
Plans:
1. The proposal will constitute an environment of sustained stability and will
be in harmony with the character of the surrounding area: The applicant has
proposed retail and office uses, which would not be out of character with the
surrounding area. Currently there is an existing office park operated by the Texas
A&M System that is adjacent to the Stone Forest Subdivision to the south.
Additionally, the proposed development would include commercial and retail uses
that are intended to serve the surrounding neighborhoods, while incorporating
architecture and design features that are similar in scale and type to the existing
single-family residences.
As proposed, the majority of the development is intended to be located on the east
side of the property closest to the fire station. Additionally, the flood plain on the
north side of the property is to remain as open space and the existing pond on the
property is not planned for removal.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be
consistent with the intent and purpose of this Section: The proposed concept
plan is in conformity with the Comprehensive Plan Amendment that calls for
Suburban Commercial uses. The Suburban Commercial land use designation is
generally for concentrations of commercial activities that cater to the nearby
residents. The proposed development is meeting the guidelines set forth under that
land use designation due to the proposed size and design of the structures and the
overall lot coverage. The proposed sizes of the buildings include three buildings
approximately 4,000-5,000 square feet in size and one 10,000 square foot building
along the William D. Fitch Parkway frontage. Design of the buildings will consist of
pitched roofs, with architectural style and design similar to that of the adjacent
single-family neighborhood. Approximately a third to one half of the site is to remain
undeveloped as open space, which would include the existing pond.
3. The proposal is compatible with existing or permitted uses on abutting sites
and will not adversely affect adjacent development: The proposed
development calls for retail and office uses, which are compatible to the existing fire
station to the east and the existing single-family development to the west when the
proper controls are utilized as set forth in the Comprehensive Plan. Minimum
commercial to single-family buffer standards are proposed along the north and west
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sides of the property and will be required to be met at the time of site plan
development. Given the location of the buildings and the height limitation of one-
story, the minimum buffer standards are adequate. The applicant has requested to
vary from the requirement to buffer from the fire station to the east that is currently
zoned R-1, Single-Family Residential. This request is in part due to the existing use
of the property, as well as the fact that a buffer was provided when the fire station
was constructed.
4. Every dwelling unit need not front on a public street but shall have access to
a public street directly or via a court, walkway, public area, or area owned
by a homeowners association: Residential uses are not proposed on the property.
Additionally, access to the proposed development would be taken from a lone
driveway curb cut off of William D. Fitch Parkway. As part of the driveway spacing
requirements of the Unified Development Ordinance, the driveway will be required to
be located closest to the Spring Meadows Subdivision. This is due to the overall
width of the subject property and the current location of the fire station driveway.
The minimum adjacent driveway spacing requirements on major arterials is 350 feet,
with the subject property having a total width of approximately 375 feet.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities: The
development includes the inclusion of a sidewalk from the proposed retail uses to the
existing sidewalk located along William D. Fitch Parkway. This will be accomplished
via a Private Improvement in a Public Right-of-Way permit.
6. The development will not be detrimental to the public health, safety,
welfare, or materially injurious to properties or improvements in the
vicinity: The concept plan includes the protection of the floodplain at the rear of the
property. In addition, the minimum neighborhood protection standards as specified
in the UDO, including single-family height protection and buffer and lighting
standards will be required to be met.
As part of the neighborhood meeting that was held, the applicant has proposed to
include increased lighting standards to reduce ambient light from crossing the
property line and increased landscaping adjacent to the drive through closest to
William D. Fitch Parkway to address noise concerns. The development is proposing to
utilize pitched roofs, with building heights being limited to one-story. At the request
of the neighborhood, to help alleviate concerns regarding noise, light, and increased
traffic, the applicant has removed the option for a freestanding restaurant within the
development as well as parking adjacent to the neighborhood. However, a restaurant
located within the 10,000 square foot retail building would still be possible, but would
be limited to a maximum of 2,500 square feet in size.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses
in the area: This development will generate approximately 53 vehicle trips in the
peak hour. With the recent widening of William D. Fitch Parkway the amount of trips
generated will have minimal affect on the capacity of the roadway. Furthermore,
access to the site will be through one access point, a driveway meeting the minimum
spacing requirement called for in the Unified Development Ordinance. Granting only
one access point and having that access point operating as right in and right out
movement due to the raised median on William D. Fitch will limit the amount of
conflicting movements out of the site, making this access point safer. The minimum
spacing requirement is also important because it is based on sight distance and
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braking distance for the speed of the roadway. The spacing of driveways provides
the motorist ample time to react to a conflicting movement making the roadway
safer.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Planning & Zoning Commission Minutes – June 17, 2010
4. Ordinance
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BACKGROUND INFORMATION:
NOTIFICATIONS
Advertised Commission Hearing Date: June 17, 2010
Advertised Council Hearing Dates: July 22, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Spring Meadows HOA
Stone Forest Owners Association
Woodland Hills Development
Pebble Creek Development
Property owner notices mailed: 20
Contacts in support: None
Contacts in opposition: 7 contacts in opposition, with concerns being property
values, noise and a general desire to not see the property
developed more than what is currently on site.
Inquiry contacts: 1
Neighborhood Meeting: A neighborhood meeting was held on June 7th, with issues
of noise, lighting, driveway location, building height and
uses being discussed.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Natural Areas –
Reserved
R-1, Single-Family
Residential Vacant
South
General Suburban
and Natural Areas
Protected (across a
major arterial)
R-1B, Single-Family
Residential,
Thoroughfare –
William D. Fitch
Parkway
Single-Family
Residences, Stone
Forest Subdivision
East Institutional/Public R-1, Single-Family
Residential COCS Fire Station
West
General Suburban /
Natural Areas
Protected
R-1, Single-Family
Residential
Single-Family
Residences – Spring
Meadows Subdivision
DEVELOPMENT HISTORY
Annexation: A majority of the tract was annexed in 1983 and the remaining portion
was annexed in 1995.
Zoning: A-O, Agricultural Open upon annexation.
Final Plat: Unplatted
Site development: There is an existing house with various other small buildings. In
addition a large pond is located on the site.
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June 17, 2010 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
June 17, 2010, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Acting Chairman Mike Ashfield, Doug Slack, Paul Greer,
and Hugh Stearns
COMMISSIONERS ABSENT: John Nichols, Tom Woodfin, and Scott Shafer
CITY COUNCIL MEMBERS PRESENT: David Ruesink
CITY STAFF PRESENT: Staff Planners Lauren Hovde, Matt Robinson, and Matthew
Hilgemeier, Greenways Program Manager Venessa Garza, Transportation Planning Coordinator
Joe Guerra, Senior Assistant City Engineer Carol Cotter, Assistant Director Lance Simms,
Director Bob Cowell, First Assistant City Attorney Carla Robinson, Action Center
Representative Kerry Mullins, and Administrative Support Specialist Brittany Caldwell
1. Call meeting to order.
Chairman Nichols called the meeting to order at 7:00 p.m.
Regular Agenda
2. Public hearing, presentation, possible action, and discussion regarding a Rezoning for
Spring Creek Retail and Office Center from A-O, Agricultural Open to PDD, Planned
Development District for 5 acres located at 1850 William D. Fitch Parkway. Case #10-
00500060 (MR)
Staff Planner Matt Robinson presented the Rezoning and recommended approval with the
condition to remove the note regarding the triple buffer area on the concept plan.
There was general discussion amongst the Commission regarding the Rezoning.
Acting Chairman Ashfield opened the public hearing.
Jane Kee, IPS Group, stated that the applicant is implementing the Comprehensive Plan
appropriately and the development would fit with the adjacent neighborhood.
Mr. & Mrs. James Butcher, 4420 Spring Meadows Drive, College Station, Texas; Linda
Wilson, 404 Rockspring Court, College Station, Texas; Will Welch, 4426 Spring
Meadows, College Station, Texas; Troy Davidson, 404 Cold Spring, College Station,
Texas; Robert Rose, Walnut Creek Court, Bryan, Texas; Chaodong Wu, 4432 Spring
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June 17, 2010 P&Z Regular Meeting Minutes Page 2 of 2
Meadows, College Station, Texas; Bill Barkley, 912 Winged Foot Drive, College Station,
Texas; Joann Grandjean, 417 Rock Spring Court, College Station, Texas; Rose Gessner,
408 Rock Spring Court, College Station, Texas. The citizens expressed concern about
property values, buffer, and the safety of a u-turn.
Acting Chairman Ashfield closed the public hearing.
There was general discussion amongst the Commission regarding the Rezoning.
Commissioner Stearns stated that the development does not fit with the neighborhood.
Commissioners Slack and Greer expressed concern about the u-turn that would have to
be made for vehicles to get to the development that are going east on William D. Fitch
Parkway.
Commissioner Slack motioned to recommend denial of the Rezoning request.
Commissioner Stearns seconded the motion, motion passed (3-1). Acting Chairman
Ashfield was in opposition.
3. Adjourn.
Commissioner Greer motioned to adjourn the meeting. Commissioner Stearns
seconded the motion, motion passed (4-0).
The meeting was adjourned at 9:48 p.m.
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July 22, 2010
Regular Agenda Item No. 7
Rezoning for Spring Creek Garden
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an
Ordinance amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official
Zoning Map”, of the Code of Ordinances of the City of College Station, specifically rezoning
for a portion of Lot 1, Block 3 and a portion of Lots 34-36, Block 2 of the Spring Creek
Garden Subdivision from A-P Administrative Professional and R-1 Single Family Residential
to PDD, Planned Development District for 0.8625 acres located East of the intersection of
Candace Court and Decatur Drive.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item at their
July 15, 2010 meeting and their recommendation will be provided at the meeting.
Staff recommends approval of the applicant’s request to rezone this property from A-P
Administrative Professional and R-1 Single Family Residential to PDD Planned Development
District. Due to the scale of the proposed development and uses proposed for this PDD, this
development will serve as a transition from an industrial use to a residential use. The PDD
will ensure that the structure will be developed in a manner that is complimentary to the
architectural style and character of the adjacent residential uses and that a wall will be
utilized to help buffer residential uses from non-residential uses.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The subject property is designated as
General Suburban in the Comprehensive Plan and is a part of Growth Area II. The
General Suburban land use designation allows for high-density single-family residential
lots with a minimum lot size of 5,000 square feet. However, neighborhood commercial
and office uses may be permitted in growth areas. The Comprehensive Plan encourages
the development of small-scale office or neighborhood commercial uses directly adjacent
to neighborhoods provided that they are sensitive to surrounding residential uses and
provide adequate buffering from light, noise, and parking intrusion.
The proposed development is a self-storage warehouse and office building. While self-
storage uses may be considered and intense commercial use, given the proposed
location and scale of this development, it would serve as a buffer between the single
family residential uses and the natural gas well.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood:
The adjacent properties are currently zoned either A-P Administrative Professional and
are undeveloped or R-1 Single Family Residential and PDD Planned Development District
and developed for single-family uses. Staff believes the small-scale storage units and
professional office uses, such as what is proposed, are compatible with the nearby
properties. Issues related to noise pollution, light pollution, and the architectural
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compatibility of the structure with the surrounding uses, which are generally associated
with this type of use, are addressed through the use of the PDD zoning classification. It
will ensure that the proposed structure is physically and aesthetically compatible to the
surrounding residential structures. As proposed, this PDD limits the building height to a
maximum of 20 feet; requires a minimum roof slope of 4:12; requires the installation of
a 2-inch caliper tree every 20 feet along the perimeter of the property where adjacent to
residential property; and requires the use of stone and brick on a portion of all facades
of the proposed building. These provisions are in addition to meeting the standards of
the Unified Development Ordinance required when developing non-residential uses
adjacent to residential property.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment:
The low traffic volumes and low use levels associated with small professional offices and
self-storage warehouses make this PDD request suitable for this property. The proposed
structure will serve as a transition between the natural gas well and residential land
uses.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment:
A portion of the subject property (0.76 acres) is zoned A-P Administrative Professional
and a small portion is zoned R-1 Single Family Residential. The A-P Administrative
Professional zoning classification is intended for commercial businesses that provide a
service rather than sell a product and have relatively low traffic generation and require
limited location identification. Due to the existence of a natural gas well that is located
on the eastern portion of this lot and single-family residential use on the other side of
the site, the number of uses usually allowed in this district may not be appropriate for
this property. This property is suitable for some A-P uses (such as offices), but perhaps
not desirable for all A-P uses (such as a day care). The portion of the property that is
currently zoned R-1 Single Family Residential is located on undeveloped property that is
owned by the applicant. The total area of the R-1 properties that is included in this
rezoning request is approximately 4,425 square feet. The remaining portion of these lots
will still be used for residential uses.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
While the marketability of the property with the current A-P Administrative Professional
zoning classification may not make it the most profitable at this time, there have been
professional offices developed and requests for A-P Administrative Professional districts
in the surrounding area in the past six months.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use:
The subject tract is located adjacent to a 12-inch water main, which runs along Decatur
Drive. The subject tract is located adjacent to a 6-inch water main, which is located
near the northwest property corner. The subject tract is located in the Spring Creek
Drainage Basin and is not encroached by a FEMA designated Special Flood Hazard Area.
Development of the subject tract will be required to meet the requirements of the City’s
Storm Water Design Guidelines. The development will take access with one driveway to
Decatur Drive, which is fully built as two-lane major collector with a raised median.
REVIEW OF CONCEPT PLAN
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The applicant has provided the following information related to the purpose and intent of
the proposed zoning district:
“The proposed development is to provide office space and self-storage availability for the
nearby residents.”
In accordance with the purpose statement, the Concept Plan proposes two uses for this site.
There will be one structure, which will contain a maximum of 60 self-storage units with both
internal and external access. A portion of the building will also be used as leasable office
space. At the time of site plan, the project will need to meet all applicable site and
architectural requirements required by the Unified Development Ordinance for a C-1 General
Commercial development except for those requested modifications allowed as part of the
PDD zoning classification. Through this PDD, the applicant is requesting meritorious
modifications to the following:
· Section 7.6.F “Minimum Buffer Standards” of the Unified Development Ordinance
The applicant is requesting to reduce the width of the landscaped buffer yard required
when developing a commercial use adjacent to a residential use from a 15-foot buffer area
to a 10-foot buffer area. To mitigate any potential negative effects of reducing the
required buffer yard by 5 feet, the applicant offers to install one 2-inch caliper canopy tree
every 20 feet in the buffer yard instead of every 25 feet as required by Section 7.6.F.2.b.2
of the UDO.
The Unified Development Ordinance provides the following review criteria for PDD Concept
Plans:
1. The proposal will constitute an environment of sustained stability and will be in
harmony with the character of the surrounding area:
The site is located directly adjacent to an existing natural gas well site and is utilized by
service vehicles to gain access to that site. The proposed structure, required landscaping,
and masonry wall will act to buffer the surrounding residential uses and minimize any
negative effects it may have on the surrounding residential uses. The architectural features
of the proposed development will be consistent with those used in the surrounding
residential developments.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be consistent
with the intent and purpose of this Section:
The Comprehensive Plan, Future Land Use and Character Map designates this property as
General Suburban and is included in Growth Area II. A General Suburban designation is
generally for areas that should have an intense level of development and allows residential
uses, neighborhood commercial uses, and office uses when part of a growth area. This self-
storage and office building may be considered a neighborhood commercial due to the small
size of the structure and the proposed design of the structure.
3. The proposal is compatible with existing or permitted uses on abutting sites and
will not adversely affect adjacent development:
As proposed, this commercial development will be compatible with the adjacent residential
uses due to the scale and design of the proposed structure. When constructed, the building
will have a maximum height of 20 feet, a pitched roof with a 4:12 to 6:12 slope, will match
the architectural style of the surrounding residential structures, and have stone and brick on
each façade similar to the surrounding residential structures. The proposed development will
also provide access to the natural gas well site and will not require the construction of a new
access point on Decatur Drive.
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Due to the request for a smaller buffer yard between this site and the adjacent residential
uses, the applicant is proposing to provide one 2-inch canopy tree every 20 feet along the
perimeter of the property where adjacent to residential property in addition to a 6-foot
masonry screen wall that is required by the UDO. This, combined with the 10-foot buffer
yard, will in effect act as a buffer between the self-storage facility and the residential
structures. The proposed development will also act as a buffer between the well site and the
residential uses. The masonry wall and additional landscaping will serve to block direct light
from vehicles entering and exiting the site and will reduce some effects of noise pollution
that can be associated with this type of use.
4. Every dwelling unit need not front on a public street but shall have access to a
public street directly or via a court, walkway, public area, or area owned by a
homeowners association:
There are no residential uses proposed for this development. This development will take
direct access to Decatur Drive and will provide access through this site to the adjacent gas
well.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities:
There are no public improvements proposed with this development.
6. The development will not be detrimental to the public health, safety, welfare, or
materially injurious to properties or improvements in the vicinity:
Staff initially expressed concerns regarding noise and light pollution from vehicular traffic
that can be associated with this type of use being a nuisance to the adjacent residential
properties. However, the applicant is proposing to use a 10-foot buffer yard with increased
landscaping in combination with the required 6-foot masonry wall to mitigate the effects
that noise and light pollution may have on the residential uses adjacent to this site. The
applicant also states on the concept plan that exterior lighting for this site will consist of
building mounted lights that will be in accordance with the requirements of the UDO and
that no pole lights will be used on this site.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses in the
area:
A traffic impact analysis was not required for this project due to the proposed size of the
project and low levels of traffic that is generated by these types of uses. The proposed
project did not generate enough trips (43 trips per peak hour) to surpass the UDO threshold
of 150 vehicles trips per the peak hour.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Ordinance
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NOTIFICATIONS
Advertised Commission Hearing Date: July 15, 2010
Advertised Council Hearing Dates: July 22, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Southern Plantation HOA
Spring Creek Townhome HOA
Property owner notices mailed: 11
Contacts in support: None at the time of writing this staff report.
Contacts in opposition: None at the time of writing this staff report.
Inquiry contacts: None at the time of writing this staff report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Major Arterial N/A Decatur Drive
South Natural Areas-Protected R-1 Single family
Residential
Single-family – Spring
Creek Gardens
Subdivision
East Urban A-P Administrative
Professional Gas well
West General Suburban R-1 Single family
Residential
Single-family – Spring
Creek Gardens
Subdivision
DEVELOPMENT HISTORY
Annexation: 1983
Zoning: A-O, Agricultural Open to R-4, Multi-Family (2001) to R1, Single
Family Residential and A-P, Administrative Professional (2006)
Final Plat: Spring Creek Gardens Phase 3 (2008)
Site development: The portion of this lot being rezoned is currently undeveloped,
however, the remaining portion of the lot is developed as a natural
gas well.
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July 22, 2010
Regular Agenda Item No. 8
103 Fairview Ave – Public Utility Easement Abandonment
To: Glenn Brown, City Manager
From: Bob Cowell, Director of Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning 12.5 feet (1,679.7 square feet) of a 20-foot wide
public utility easement, which is located on Lot 1R of Block 2A of the College Park
Subdivision according to the plat recorded in Volume 8582, Page 96 of the Deed Records of
Brazos County, Texas.
Relationship to Strategic Goals: N/A
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This easement abandonment accommodates future development of this
subject Lot. There are no public or private utilities in the subject portion of easement to be
abandoned.
The 1,679.7 square feet of the 20-foot wide public utility easement to be abandoned is
located on Lot 1R of Block 2A of the College Park Subdivision according to the plat recorded
in Volume 8582, Page 96 of the Deed Records of Brazos County, Texas.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Attachment 5 - Application for Abandonment (On file with the City Secretary)
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C:\DOCUME~1\tmcnutt\LOCALS~1\Temp\Ordinance.doc
ORDINANCE NO. _________________
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING 12.5 FEET (1679.7 SQUARE FEET) OF A 20-
FOOT WIDE PUBLIC UTILITY EASEMENT, SAID PORTION LYING ALONG
LOTS 1R AND 4, BLOCK 2A, OF THE COLLEGE PARK SUBDIVISION,
ACCORDING TO THE PLAT RECORDED IN VOLUME 8582, PAGE 96 OF THE
OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of a portion of the 20-Foot Public Utility Easement, said
portion lying along Lots 1R & 4, Block 2A, of the College Park Subdivision, according to
the plat recorded in Volume 8582, Page 96, of the Official Records of Brazos County,
Texas, as described in Exhibit "A" attached hereto (such portion hereinafter referred to as
the “Right-of-Way”); and
WHEREAS, in order for the Public Utility Easement to be vacated and abandoned by the
City Council of the City of College Station, Texas, the City Council must make certain
affirmative findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning a portion of the
Public Utility Easement described in Exhibit "A" attached hereto and
made a part of this ordinance for all purposes.
1. Abandonment of the Public Utility Easement will not result in
property that does not have access to public roadways or utilities.
2. There is no public need or use for the Public Utility Easement.
3. There is no anticipated future public need or use for the Public
Utility Easement.
4. Abandonment of the Public Utility Easement will not impact
access for all public utilities to serve current and future customers.
PART 2: That the portion of the 20-foot Public Utility Easement as described in
Exhibit “A” be abandoned and vacated by the City.
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ORDINANCE NO. __________________ Page 2
PASSED, ADOPTED and APPROVED this _______ day of _________________, 2010.
APPROVED:
____________________________________
Nancy Berry, Mayor
ATTEST:
______________________________
CONNIE HOOKS, City Secretary
APPROVED:
______________________________
City Attorney
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METES AND BOUNDS DESCRIPTION
OF A
0.038 ACRE TRACT
PORTION OF LOT lR, BLOCK 2A
COLLEGE PARK
COLLEGE STATION, BRAZOS COUNTY, TEXAS
METES AND BOUNDS DESCRIPTION OF ALL THAT CERTAIN TRACT OR PARCEL OF LAND LYING AND
BEING SITUATED IN COLLEGE STATION, BRAZOS COUNTY, TEXAS. SAID TRACT BEING A PORTION OF
AN EXISTING 20.00 FOOT WIDE PUBLIC UTILITY EASEMENT, SAID EASEMENT BEING A PORTION OF
LOT 1 R, BLOCK 2A, COLLEGE PARK, ACCORDING TO THE PLAT RECORDED IN VOLUME 8582, PAGE 96
OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS.
SAID TRACT BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS:
COMMENCING AT THE NORTH CORNER OF SAID LOT lR, SAME BEING THE WEST CORNER OF THE
REMAINDER OF LOT 4, BLOCK 2A, AND BEING ON THE SOUTHEAST LINE OF GEORGE BUSH DRIVE
(VARIABLE WIDTH R.O.W.);
THENCE: S 42O 03' 42" E ALONG THE SOUTHEAST LINE OF GEORGE BUSH DRIVE FOR A DISTANCE OF
7.50 FEET TO THE POINT OF BEGINNING OF THIS HEREIN DESCRIBED TRACT;
THENCE: S 47' 39' 57" E THROUGH SAID LOT lR, 7.50 FEET FROM AND PARALLEL TO THE COMMON
LINE OF SAID LOT 1R AND SAID REMAINDER OF LOT 4, FOR A DISTANCE OF 134.17 FEET TO THE
EXTENSION OF THE NORTHWEST LINE OF AN EXISTING 10.00 FOOT WIDE PUBLIC UTILITY EASEMENT;
THENCE: S 40° 48' 59" W CONTINUING THROUGH SAID LOT 1R AND ALONG THE EXTENSION OF THE
NORTHWEST LINE OF SAID 10.00 FOOT WIDE PUBLIC UTILITY EASEMENT FOR A DISTANCE OF 12.50
FEET TO THE SOUTHWEST LINE OF SAID 20.00 FOOT WIDE PUBLIC UTILITY EASEMENT;
THENCE: N 47O 39' 57" W CONTINUING THROUGH SAID LOT lR AND ALONG THE SOUTHWEST LINE OF
SAID 20.00 FOOT WIDE PUBLIC UTILITY EASEMENT FOR A DISTANCE OF 134.45 FEET TO THE
SOUTHEAST LINE OF GEORGE BUSH DRIVE;
THENCE: N 42' 03' 42" E ALONG THE SOUTHEAST LINE OF GEORGE BUSH DRIVE FOR A DISTANCE OF
12.50 FEET TO THE POINT OF BEGINNING CONTAINING 0.038 OF AN ACRE (1679.7 SQUARE FEET) OF
LAND, MORE OF LESS. BEARING SYSTEM SHOWN HEREIN IS BASED ON GRID NORTH AS
ESTABLISHED FROM GPS OBSERVATION.
BRAD KERR
REGISTERED PROFESSIONAL
LAND SURVEYOR No. 4502
Exhibit A
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r.docx
July22, 2010
Regular Agenda Item No. 9
Medical Corridor Committees
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding the
formation of two committees to assist with the Medical Corridor project.
Recommendation(s): Staff is seeking Council direction regarding size and
composition of the proposed committees.
Summary: To better engage stakeholders in the Medical Corridor project, staff has
identified a need to create two separate entities to provide feedback and input to
both the City Council and professional project development team throughout this
process; they are a general citizens’ advisory committee and a more targeted
stakeholders group.
The broader citizens’ advisory committee will include area residents, community
leaders, City Council members, Planning and Zoning representatives, and various
civic-minded stakeholders. The targeted stakeholder group will be comprised of
current medically-focused tenants and property owners, other property owners,
neighborhood association representatives, and other stakeholders directly affected
by the development of the project. Both groups will function in an advisory capacity
and will ultimately make recommendations on various aspects of this project.
Staff has requested that an application for the citizens’ advisory committee be placed
on the City’s website under the Citizen Committees, Boards and Commissions page.
The targeted stakeholders group will be seated subsequently.
Budget & Financial Summary: Staff anticipates no additional costs added to the
project from the formation of these advisory committees.
Attachments: N/A
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