HomeMy WebLinkAbout07/08/2010 - Regular Agenda Packet - City Council (3)Table of Contents
Agenda 4
2b - Special Election
Coversheet revised 9
2c - Construction Material Testing Expenditures
Cover Sheet revised 10
2d - Annual Water Meters and Registers
Coversheet revised 11
Bid Tab 12
2e - Annual Turf Mowing Services
Coversheet revised 15
Renewal 16
2f - Annual Purchases of Oils and Lubricants
Coversheet revised 18
Tab Sheet 19
2g - Resolution Authorizing Publication of Notice for Certificates
of Obligation
Coversheet revised 20
Resolution 22
List 27
2h - Police Department E-Citation Replacement Equipment
Purchase
Coversheet 29
SHI Quote 30
2i - Water Reclamation; Unnamed Bicycle and Pedestrian; and
Greenways Real Estate Contract - Ruffino
Coversheet revised 31
Location Map 32
2j - Water Reclamation; Unnamed Bicycle and Pedestrian; and
Greenways Real Estate Contract – Smith Tract
Coversheet revised 33
Location Map 34
2k - Wolf Pen Creek Water Feature and Festival Area Project
Design Contract Change Order No. 1
Coversheet revised 35
Location Map 36
Change Order 37
2L - Contingency Transfer to re-roof the Thickener Building at
Carters Creek Wastewater Treatment Plant
Coversheet revised 38
Contingency Transfer 39
2m - Barron Road Interchange (Project # ST0212)Advanced
Funding Agreement
Coversheet revised 40
AFA 41
1
Resolution 47
Map 48
2n - Debt Reimbursement Resolution for Barron Road Widening
Phase II
Cover Sheet revised 49
Debt Reimbursement Resolution 50
Location Map 53
2o - Change Order #2 for the Bee Creek LOMR Flood Study
Cover Sheet revised 54
Change Order 55
Location Map 56
2p - Project Number GG0803 Jamail Smith Construction
Contract Termination
Cover Sheet revised 57
Resolution 58
2q - Annual Price Agreement for Crack Sealant and De-tack
Sealant Material
Coversheet revised 59
Renewal Agreement 60
2r - College Main Closure
Coversheet revised 62
Ordinance 63
Map 65
2s - Texas Commercial Waste Container Lease Agreement
Coversheet revised 66
Renewal Agreement 67
No. 1 - Annual Review of the Unified Development Ordinance
and Annual Review of the Comprehensive Plan
Coversheet revised 71
Annual Review of Comp Plan 73
Annual Review of UDO 86
No. 2 - Comprehensive Plan Land Use Amendment for 301
Southwest Parkway
Coversheet revised 92
Background 95
Maps 96
P&Z Meeting Minutes 98
Ordinance 100
No. 3 - Rezoning for Copper Creek Condos
Coversheet revised 103
Background 107
Maps 108
P&Z Meeting Minutes 110
Ordinance 112
No. 4 - Public Hearing and Consideration of Budget Amendment
# 3
2
Coversheet revised 117
Listing 118
Ordinance 122
No. 5 - Street Renaming – Portions of Jones Butler Road and
I&GN Road
Coversheet revised 123
Letter to Adjoining Property Owners 125
Ordinance 126
Map 129
No. 6 - HEB Tower Point – 20 ft Public Utility Easement
Abandonment
Coversheet revised 130
Vicinity Map 131
Location Map 132
Ordinance 133
Ordinance Attachment 137
No. 7 - Royder Road Improvements Public Hearing and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
Cover Sheet revised 139
Project Map 141
Debt Reimbursement Resolution 142
No. 8 - Proposed Parks and Recreation Department Park
Vendor Permit and Dogs in Parks Ordinance
Coversheet Park Vendor Permit revised 145
1 - Ordinance amending CH 1 sec 14 signed by legal 147
2 - Resolution 152
3 - Parks and Recreation Advisory Board Minutes April
13 2010 153
4 - Parks and Recreation Advisory Board Minutes May
11 2010 154
5 - Parks and Recreation Advisory Board Minutes June
15 2010 155
No. 9 - Council Board Appointments
Coversheet Council Board appointments revised 156
3
Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Lawrence Stewart
Glenn Brown Dave Ruesink
Agenda
College Station City Council
Regular Meeting
Thursday, July 08, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Proclamation recognizing Ms. Christel Botha of South Africa for her caring devotion to Council
member Larry Stewart.
Presentation of recognition for the City of College Station’s acceptance into the Federal
Emergency Management’s Community Rating System.
Proclamation designating July as Parks and Recreation Month" to the agenda
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consi sts of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda b y majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for June 10, 2010 Workshop Meeting and June 24,
2010 Workshop and Regular Meetings.
b. Presentation, possible action, and discussion of Special Election for City Council Place 5, to fill an
unexpired term.
City Council Regular Meeting Page 2
Thursday, July 8, 2010
c. Presentation, possible action, and discussion to ratify construction material testing expenses of $9,012.50
and authorize additional expenditures for projected expenses of $27,000.00 for a combined increase to the
2010 CME Testing and Engineering Inc purchase order number 100088 in the amount of $36,012.50.
d. Presentation, possible action and discussion on a bid award for the purchase of water meters and registers
maintained in inventory to Hersey Meters Co., LLC d/b/a Mueller Systems for $114,270.71 and Aqua-Metric
Sales Co., for $39,330.35 for a total annual estimated expenditure of $153,601.06. (Bid #10-69).
e. Presentation, possible action and discussion on renewing the annual contract for turf mowing services for
various city properties with Green Teams, Inc. for an annual expenditure of $76,398.00. This is the first of
two (2) renewal options that is to begin on July 9, 2010 and expires on July 8, 2011. (Contract No. 09-
101/Bid No. 09-19).
f. Presentation, possible action and discussion on awarding a price agreement for annual purchases of fleet
oils and lubricants to North American Lubricants Co. for an annual expenditure of $73,391.00. (Bid No. 10-
70).
g. Presentation, possible action and discussion to approve a resolution by the City Council of the City of
College Station, Texas, directing publication of notice of intention to issue certificates of obligation, series
2010; and providing an effective date.
h. Presentation, possible action, and discussion regarding approval for the purchase of the Police
Department’s Electronic Citation Replacement Equipment from SHI for an amount not to exceed
$103,132.00.
i. Presentation, possible action, and discussion regarding approval of a real estate contract between the City
of College Station (Buyer) and L.J. Ruffino (Seller) for the purchase of 34.10 acres in the Morgan Rector
Survey, Abstract No. 46, College Station, Texas.
j. Presentation, possible action, and discussion regarding approval of a real estate contract between the City
of College Station (Buyer) and Richard Smith (Seller) for the purchase of approximately 78.9 acres in the
Morgan Rector Survey, Abstract No. 46, College Station, Texas.
k. Presentation, possible action, and discussion regarding design contract change order no. 1 with Clark
Condon Associates decreasing the design contract in the amount of $30,500.
l. Presentation, possible action, and discussion regarding the transfer of no more than $35,000.00 from
Wastewater Capital Projects Contingency to the Thickener Building Roof Upgrade at Carters Creek
Wastewater Treatment Plant Project.
m. Presentation, possible action and discussion on a resolution for an Advanced Funding Agreement (AFA)
in the amount of $3,696 between the City of College Station and the Texas Department of Transportation
(TxDOT) for the Barron Road Interchange.
n. Presentation, possible action, and discussion regarding approval of a resolution declaring intention to
reimburse certain expenditures with proceeds from debt for the Barron Road Widening Phase II project.
o. Presentation, possible action, and discussion regarding Change Order No. 2 to the professional services
contract with Mitchell & Morgan, LLP (Contract No. 07-201) in the amount of $16,000.
City Council Regular Meeting Page 3
Thursday, July 8, 2010
p. Presentation, possible action, and discussion to terminate a Construction Contract, 09-089, with Jamail &
Smith Construction in the amount of $96,538.89, for the installation of the bollards along College Main and
Patricia Street.
q. Presentation, possible action, and discussion regarding approval of the 2nd renewal of the annual price
agreement with Crafco Texas Inc. to provide crack sealant material and de-tack sealant material for the
maintenance of streets in an amount not to exceed $98,648.00 remaining the same as the current agreement.
r. Presentation, possible action and discussion regarding an ordinance amending Chapter 10 of the Code of
Ordinances (Traffic Code) adding the closure of College Main between University Drive and Patricia Street
by the construction of a “911 Gate.”
s. Presentation, possible action, and discussion on a resolution approving a fourth annual renewal of a five (5)
year agreement for the lease of slant-top, front-end loading refuse containers for an annual estimated
expenditure of $191,520.00.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor wil l recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on the Annual Review of the Unified
Development Ordinance (UDO) and the Annual Review of the Comprehensive Plan.
2. Public Hearing, presentation, possible action, and discussion regarding a Comprehensive Land Use
Amendment of 6.326 acres from General Commercial and Natural Areas-Reserved to Urban and Natural
Areas-Reserved for the property located at 301 Southwest Parkway, and more generally located east of
the Southwest Crossing shopping center.
3. Public Hearing, presentation, possible action, and discussion regarding a Rezoning for Copper Creek
Condos from C-1, General Commercial to PDD, Planned Development District for 6.236 acres located
at 301 Southwest Parkway.
City Council Regular Meeting Page 4
Thursday, July 8, 2010
4. Public Hearing, presentation, possible action, and discussion on an ordinance Budget Amendment #3
amending ordinance number 3202 which will amend the budget for the 2009-2010 Fiscal Year in the
amount of $10,878,428, increase the number of regular full-time positions in the budget by two (2.0);
and presentation, possible action and discussion on two interfund transfers.
5. Presentation, possible action, and discussion regarding the approval of an ordinance on changing the
name of JONES BUTLER ROAD and I&GN ROAD to HOLLEMAN DRIVE SOUTH.
6. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 5,097 square foot, 20-foot wide public utility easement, which is located on Lot 13A of
Block 3 of the Tower Point Phase 3 Subdivision according to the plat recorded in Volume 9497, Page
120 of the Deed Records of Brazos County, Texas.
7. Public Hearing, presentation, possible action and discussion concerning approval to proceed with
engineering services for improvements to Royder Road and Greens Prairie Trail and approval of a
resolution declaring intention to reimburse certain expenditures with proceeds from debt.
8. Presentation, possible action, and discussion regarding a proposed Parks and Recreation Department
Park Vendor Permit and Dogs in Parks Ordinance.
9. Presentation, possible action, and discussion on selection of Council members to fill vacancies on the
following committees and boards.
Audit Committee
Brazos County Health Department
BVSWMA Policy Advisory Board
Comprehensive Plan Advisory Committee
Convention and Visitors Bureau
Intergovernmental Committee
Research Valley Partnership
Sister Cities Association
Transportation Committee
Wolf Pen Creek Oversight Committee
10. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, July 08, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 2nd day of July, 2010 at 4:00 p.m.
City Council Regular Meeting Page 5
Thursday, July 8, 2010
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting o f the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on July 2, 2010 at 4:00 p.m. and remained so posted continuously for at least 72 hours
proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service mus t be made
48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
Thursday, July 8, 2010
Consent Agenda Item No. 2b
Special Election
To: Glenn Brown, City Manager
From: Tanya McNutt, Deputy City Secretary
Agenda Caption: Presentation, possible action, and discussion of Special Election for City
Council Place 5, to fill an unexpired term.
Recommendation: Approve as presented to the City Council.
Summary: The Resolution calls a special election to be managed by Brazos County.
Budget Summary: Cost to the City for this special election shall be approximately $33,000.
Attachments:
1. Resolution – to be presented to Council at meeting
9
July 8, 2010
Consent Agenda Item No. 2c
Construction Material Testing Expenditures
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Capital Projects Director
Agenda Caption: Presentation, possible action, and discussion to ratify
construction material testing expenses of $9,012.50 and authorize additional
expenditures for projected expenses of $27,000.00 for a combined increase to the
2010 CME Testing and Engineering Inc purchase order number 100088 in the
amount of $36,012.50.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing
Response to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the additional authorization
to pay the construction material testing expenses.
Summary: Staff developed a construction material testing budget for FY 2010
based on the 2010 Capital Plan and the expenditures from 2009. Staff estimated
that the material testing with CME Testing and Engineering Inc would not to exceed
$50,000.00. However, in early FY 2010 an invoice for approximately $22,000 was
received by the City from CME Testing and Engineering Inc for a large project that
was completed near the end of FY 2009, thereby reducing the funds available for
projects being delivered in FY 2010 to approximately $28,000.
To date, Staff has spent $59,012.50 with CME Testing and Engineering Inc. Based
on the projects currently in construction, Staff anticipates spending approximately
$27,000 for additional testing with CME Testing and Engineering Inc. Therefore,
Staff is requesting the City Council ratify $9,012.50 for services already received
from CME Testing and Engineering Inc and authorize additional projected
expenditures of $27,000.00, for a total change order amount of $36,012.50 for
construction material testing.
Budget and Financial Summary: Funds for construction material testing are
included in the project budget for each capital project. Funds to pay for this
additional testing was already included and accounted for in the individual project
budgets.
Attachments: None
10
July 8, 2010
Consent Agenda Item No. 2d
Annual Water Meters and Registers
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on a bid award for the
purchase of water meters and registers maintained in inventory to Hersey Meters Co., LLC
d/b/a Mueller Systems for $114,270.71 and Aqua-Metric Sales Co., for $39,330.35 for a
total annual estimated expenditure of $153,601.06. (Bid #10-69).
Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently.
Recommendation(s): Recommend award to the lowest, responsible bidder meeting
specifications per section, as follows, with annual estimated expenditures totaling
$153,601.06.
I. Hersey Meters Co., LLC Section I-Meters $114,270.71
d/b/a Mueller Systems
II. Aqua-Metric Sales Co. Section II-Registers, $39,330.35
Measuring Chambers &
Rebuild Kits
TOTAL $153,601.06
Summary: Four (4) sealed, competitive bids were received and opened on June 14,
2010. These purchases will be made as needed during the term of the agreement. These
items are maintained in the Water/Wastewater inventory, stocked and expensed as
necessary. The term of agreement shall be for twelve (12) months with up to two (2)
one-year renewal options to be awarded one year at a time.
Budget & Financial Summary: Funds are budgeted and available in the
Water/Wastewater Fund. Various projects may be expensed as supplies are pulled from
inventory and issued.
Attachments: Bid Tabulation #10-69
11
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Mo
d
u
l
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s
In
f
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n
i
t
y
C
M
-
1
0
0
0
-
1
Sensus 4" OMNI C2 Compound w/ Strainer
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
No
.
He
r
s
e
y
MV
R
35
0
/
Q
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0
2
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1
4
He
r
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y
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R
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0
/
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0
2
0
1
4
Mo
d
u
l
e
s
In
f
i
n
i
t
y
CM
6
0
0
1
Strainer
Pa
g
e
1
o
f
3
12
Ci
t
y
o
f
C
o
l
l
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g
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S
t
a
t
i
o
n
-
P
u
r
c
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a
s
i
n
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D
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v
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s
i
o
n
Bi
d
T
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b
u
l
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t
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#
1
0
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6
9
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n
n
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a
l
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P
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TOTAL PRICE
U
N
I
T
P
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I
C
E
TOTAL PRICEAqua Metric Sales Co.(Schertz, TX)
He
r
s
e
y
M
e
t
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r
C
o
.
,
L
L
C
d
/
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Mu
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(C
l
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N
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A
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5
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0
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2
4
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0
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$
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1
5
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0
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$
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7
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0
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0
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0
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6
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4
0
16
5
E
A
T
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h
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s
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f
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5
/
8
"
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3
/
4
"
m
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r
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
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B
I
D
N
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B
I
D
N
O
B
I
D
$
6
9
.
4
4
$
3
4
7
.
2
0
17
5
E
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T
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g
i
s
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f
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r
1
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m
e
t
e
r
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
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B
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D
N
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B
I
D
N
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B
I
D
$
6
9
.
4
4
$
3
4
7
.
2
0
18
5
E
A
T
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c
h
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a
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g
i
s
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r
4
"
t
o
6
"
c
o
m
p
o
u
n
d
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
1
9
7
.
8
7
$
9
8
9
.
3
5
19
5
E
A
T
o
u
c
h
r
e
a
d
r
e
g
i
s
t
e
r
f
o
r
4
"
t
u
r
b
o
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
1
9
7
.
8
7
$
9
8
9
.
3
5
20
5
E
A
T
o
u
c
h
r
e
a
d
r
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g
i
s
t
e
r
f
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r
2
"
t
o
3
"
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
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B
I
D
N
O
B
I
D
$
1
9
7
.
8
7
$
9
8
9
.
3
5
21
5
EA
To
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c
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d
r
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g
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f
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r
1
5
"
me
t
e
r
s
NO
B
I
D
NO
B
I
D
NO
B
I
D
NO
B
I
D
NO
B
I
D
NO
B
I
D
NO
B
I
D
NO
B
I
D
$69
4
4
$347
2
0
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
Sensus 2" - 3" SRH Compound TR/PL Register
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
Sensus 4" W1000 TR/PL Register
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
Sensus 4" - 6" SRH Compound TR/PL Register
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
Sensus 1" SRII TR/PL Register
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
Sensus 5/8" x 3/4" SRII TR/PL Register
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
H
e
r
s
e
y
H
M
/
H
M
R
0
2
2
H
e
r
s
e
y
H
M
/
H
M
R
0
2
2
R
C
D
L
T
-
4
5
0
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H
,
w
/
C
o
n
n
e
c
t
i
o
n
s
I
n
f
i
n
i
t
y
F
H
-
3
0
G
A
B
S
e
n
s
u
s
3
"
W
1
2
5
H
y
d
r
a
n
t
M
e
t
e
r
$141,879.89
$1
1
4
,
2
7
0
.
7
1
$
1
1
0
,
5
5
7
.
7
5
SE
C
T
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N
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R
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T
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,
M
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B
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&
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B
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I
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B
T
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A
L
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S
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C
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N
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$1
3
3
,
3
0
5
.
7
0
$
1
4
1
,
3
2
7
.
3
1
21
5
EA
T ou
c
h r
e
a
d r
e
g
i s t er
f or
1 .5"
m
e
t er
s
NO
BI
D
NO
BI
D
NO
BI
D
NO
BI
D
NO
BI
D
NO
BI
D
NO
BI
D
NO BID $69 .44 $347 .20
22
5
E
A
T
o
u
c
h
r
e
a
d
r
e
g
i
s
t
e
r
f
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r
2
"
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
6
9
.
4
4
$
3
4
7
.
2
0
23
5
E
A
T
o
u
c
h
r
e
a
d
r
e
g
i
s
t
e
r
f
o
r
1
.
5
"
t
u
r
b
o
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
1
9
7
.
8
7
$
9
8
9
.
3
5
24
5
E
A
T
o
u
c
h
r
e
a
d
r
e
g
i
s
t
e
r
f
o
r
3
"
t
u
r
b
o
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
1
9
7
.
8
7
$
9
8
9
.
3
5
25
5
E
A
M
e
a
s
u
r
i
n
g
c
h
a
m
b
e
r
f
o
r
2
"
t
u
r
b
o
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
4
3
1
.
5
1
$
2
,
1
5
7
.
5
5
26
5
E
A
M
e
a
s
u
r
i
n
g
c
h
a
m
b
e
r
f
o
r
3
"
t
u
r
b
o
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
4
8
5
.
2
7
$
2
,
4
2
6
.
3
5
27
5
E
A
M
e
a
s
u
r
i
n
g
c
h
a
m
b
e
r
f
o
r
4
"
t
u
r
b
o
m
e
t
e
r
s
NO
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
N
O
B
I
D
$
9
7
0
.
5
5
$
4
,
8
5
2
.
7
5
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
4" W1000 MMP Turbo Chamber DR USG
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
3" W350 MMP Turbo Chamber DR USG
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
2" W160 MMP Turbo Chamber DR USG
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
3
"
W
3
5
0
T
R
/
P
L
R
e
g
i
s
t
e
r
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
1
1
/
2
"
W
1
2
0
T
R
/
P
L
R
e
g
i
s
t
e
r
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
2
"
S
R
T
R
/
P
L
R
e
g
i
s
t
e
r
Ma
n
u
f
a
c
t
u
r
e
r
/
P
a
r
t
N
o
.
N
/
A
N
/
A
N
/
A
N
/
A
Sensus 1 1/2" SR TR/PL Register
Pa
g
e
2
o
f
3
13
Ci
t
y
o
f
C
o
l
l
e
g
e
S
t
a
t
i
o
n
-
P
u
r
c
h
a
s
i
n
g
D
i
v
i
s
i
o
n
Bi
d
T
a
b
u
l
a
t
i
o
n
f
o
r
#
1
0
-
6
9
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n
n
u
a
l
P
r
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c
e
A
g
r
e
e
m
e
n
t
f
o
r
W
a
t
e
r
M
e
t
e
r
s
"
Op
e
n
D
a
t
e
:
M
o
n
d
a
y
,
J
u
n
e
1
4
,
2
0
1
0
@
2
:
0
0
p
.
m
.
IT
E
M
Q
T
Y
U
N
I
T
D
E
S
C
R
I
P
T
I
O
N
U
N
I
T
P
R
I
C
E
TO
T
A
L
PR
I
C
E
U
N
I
T
P
R
I
C
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TO
T
A
L
PR
I
C
E
U
N
I
T
P
R
I
C
E
T
O
T
A
L
P
R
I
C
E
U
N
I
T
P
R
I
C
E
TOTAL PRICE
U
N
I
T
P
R
I
C
E
TOTAL PRICEAqua Metric Sales Co.(Schertz, TX)
He
r
s
e
y
M
e
t
e
r
C
o
.
,
L
L
C
d
/
b
/
a
Mu
e
l
l
e
r
S
y
s
t
e
m
s
(C
l
e
v
e
l
a
n
d
,
N
C
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14
July 8, 2010
Consent Agenda Item No. 2e
Annual Turf Mowing Services
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on renewing the annual
contract for turf mowing services for various city properties with Green Teams, Inc. for an
annual expenditure of $76,398.00. This is the first of two (2) renewal options that is to
begin on July 9, 2010 and expires on July 8, 2011. (Contract No. 09-101/Bid No. 09-19)
Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently.
Recommendation(s): Staff recommends approval of the renewal agreement with
Green Teams, Inc. for an annual estimated expenditure of $76,398.00.
Summary: Staff is requesting approval to renew the Annual Turf Mowing contract in the
amount of $76,398.00. This renewal does not include any price increases. The original
contract approved by Council in July 2009 was for $79,626.00. The revised contract amount
includes one change order deduction of $516.00 to remove the Well No. 4 location from the
contract as well as the removal of two (2) temporary locations from this contract further
decreasing the original amount by another $2,712.00.
The Annual Turf Mowing renewal agreement will cover bulk turf mowing, edging/trimming,
litter/debris removal, fire ant control and minor landscape bed maintenance for the following
locations:
Utility Electrical Substations (7 locations)
Water Production Sites (11 locations)
Wastewater Treatment Sites (11 locations)
Water Pump Stations (2 locations)
Economic/Community Development Sites (7 locations)
There is another contract for manicured landscaping services at park and other locations
throughout the City. It was determined last year there were potential savings that could be
realized by separating these two contracts.
Budget & Financial Summary: Funding for turf mowing services comes from the
operations/maintenance funds for Water/Wastewater, Electric, Community Development
and Economic Development.
Attachments: Renewal letter
15
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Bid No. 09-19 (Contract No. 09-101),
for Annual Turf Mowing Services in accordance with all pricing, terms and conditions
previously agreed to and accepted in an amount not to exceed $76,398.00.
I understand this renewal term will be for the period beginning July 9,201 0 through July 8,
201 1.
GREEN TEAMS, INC.
CITY OF COLLEGE STATION
Mayor
ATTEST:
City Secretary
APPROVED:
City Manager
City Attorney '
Chief Financial Officer
- -
DATE
DATE
DATE
DATE
DATE
DATE
16
STATE OF TEXAS 1 CORPORATE ACKNOWLEDGMENT
COUNTY 0 ?23zzzd u
This instrument was acknowledged on the
by bt? n & ll~qh in hislher capacity as
J r7/eer3 a TEXAS Corporation, p behalf of said corporation.
STATE OF TEXAS
COUNTY OF BRAZOS
fldf!' rv Public% ahd'for the
~kte of Texas
ACKNOWLEDGMENT
This instrument was acknowledged on the day of ,2010,
by A in his capacity as Mayor of the City of College Station, a Texas
home-rule municipality, on behalf of said municipality.
Notary Public in and for the
State of Texas
17
July 8, 2010
Consent Agenda Item No. 2f
Annual Purchases of Oils and Lubricants
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on awarding a price
agreement for annual purchases of fleet oils and lubricants to North American Lubricants
Co. for an annual expenditure of $73,391.00. (Bid No. 10-70)
Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently.
Recommendation(s): Staff recommends award of the price agreement to the lowest
responsible bidder, North American Lubricants Co. for the annual not-to-exceed amount of
$73,391.00.
Summary: Sealed competitive bids were solicited and eight (8) bids were received.
North American Lubricants Co. submitted the lowest bid providing the best value to the City.
(Please see the attached itemized bid tabulation for more detail.) Various oils, fluids and
lubricants will be purchased and maintained in inventory for the purpose of maintaining City
fleet/equipment. The vendor is responsible for delivering said products to the following
locations on an as needed basis: Public Works/Fleet, BVSWMA and Public Utilities.
Budget & Financial Summary: Funds are budgeted and available in the Fleet
Maintenance and BVSWMA Funds. Fleet purchases are maintained in inventory and
expensed to departments as needed.
Attachments: Tabulation for Bid No. 10-70
18
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19
July 8, 2010
Consent Agenda Item No. 2g
Resolution Authorizing Publication of Notice for Certificates of Obligation
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion to approve a resolution by
the City Council of the City of College Station, Texas, directing publication of notice of
intention to issue certificates of obligation, series 2010; and providing an effective date.
Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently.
Recommendation(s): Council approves the attached resolution directing publication
of notice of the intention to issue certificates of obligation.
Summary: The City Council is authorized to approve the issuance of certificates of
obligation (COs) after approving a resolution directing notices to be published of the intent
to issue the COs.
The City of College Station typically issues debt to fund various capital projects identified
and approved as a part of the annual budget.
Certificates of Obligation (COs) are based on the full faith and credit of the City and are paid
primarily through the debt service portion of the ad valorem tax rate. Certificates of
Obligation normally include at least one additional revenue stream besides the debt service
portion of the tax rate such as utility revenues. The City's policy for issuing certificates of
obligation allows more flexibility in their issue than General Obligation Bonds, which are
authorized by the voters, particularly when other revenues are anticipated to assist in debt
service.
The City’s Financial Advisor recommended that the City issue Certificate of Obligations for
utility projects instead of Utility Revenue Bonds (URBs). The Utility systems will still cover
their associated portion of debt service through utility revenues. The efficiency of combining
the debt is as follows:
· Economies of scale: The City can save on issuance cost by combining the two
issues. The estimate cost savings is $75,000 to $100,000 each year that we issue.
· Better ratings: COs are rated Aa2/AA while URBs are rated Aa2/A+. Selling only
the higher rated COs will result in lower bond interest rates.
· More marketable bonds: Combining the two issues will provide substantially
larger block sizes in each maturity. Having block sizes in excess of $1 million per
year will likely attract institutional investors to the City’s bonds where as before
the market was essentially retail oriented investors.
· Reserve fund requirements: The URBs require that the City fund a debt service
reserve fund unless the bonds are insured by a bond insurer, who at the time of
the issuance, is AAA rated. Currently, the only bond insurer that remains AAA
20
rated by both Moody’s and Standards & Poors is Assured Guaranty Municipal
Corporation, formerly Financial Security Assurance (FSA).
In addition to the utility projects, this particular debt issue is planned to provide resources
for, the purchase of the Art Council of Brazos Valley building, technology projects and debt
issuance costs. The maximum amount of Certificates of Obligation indebtedness that may
be authorized to be sold is $3,910,000.
At the August 12th meeting, the City Council will consider approval of the Preliminary
Official Statements for the Certificates of Obligation and General Obligation Bonds. The
bond sale for the Certificates of Obligation and General Obligation Bonds is scheduled for
August 26th and will be on that agenda for City Council consideration.
Budget & Financial Summary: Staff reviewed the impact of the Certificates on the City's
ability to meet debt service requirements and the effect they may have on the ad valorem
tax rate. The recommendation to move forward with this issue will not impact the ad
valorem tax rate. The impact on the utility rates will be reviewed as part of the financial
forecast and FY11 budget.
Attachments:
1. Resolution by the City Council of the City of College Station directing publication of
notice of intention to issue Certificates of Obligation.
2. List of Projects
21
22
23
24
25
26
Thursday, July 8, 2010
Consent Agenda Item No. 2h
Police Department’s Electronic Citation Replacement Equipment
To: Glenn Brown, City Manager
From: Ben Roper, Director of Information Technology
Agenda Caption: Presentation, possible action, and discussion regarding approval for the
purchase of the Police Department’s Electronic Citation Replacement Equipment from SHI for
an amount not to exceed $103,132.00.
Recommendation: Staff recommended approval.
Summary: N/A
Budget Summary: N/A
Attachments:
1. Ouote
29
All Prices are in US Dollar(USD)
Pricing Proposal
Quotation #: 3803024
Created On: Jun -11 -2010
Valid Until: Jul -15 -2010
City of College Station Account Representative
Tracy Price
310 Krenek Tap
College Station, Texas 77842
Phone: (979) 764 -6374
Fax:(979) 764 -3664
Email:tprice@cstx.gov
Meghan Reedy
1301 South Mo -Pac Expressway
Suite 375
Austin, TX 78746
Phone: 1 -800 -870 -6079
Fax:512 -732 -0232
Email:Meghan_Reedy@shi.com
Product Qty Your Price Total
1 Motorola MC75 Worldwide Enterprise Digital Assistant
Motorola - Part#: MC7598 -PYESKQWA9WR
31 $1,870.00 $57,970.00
2 Symbol CRD7X00 -100RR - docking cradle
Motorola - Part#: CRD7X00 -100RR
31 $131.00 $4,061.00
3 Symbol Service Center Bronze - extended service agreement - 3 years
Motorola - Part#: SCB -MC70XX -30
31 $294.00 $9,114.00
4 Zebra RW 420 - label printer - B/W - direct thermal
Zebra Technologies - Part#: R4D -0UBA000N -00
34 $695.00 $23,630.00
5 ZebraCare Standard - extended service agreement - 2 years - carry -in
Zebra Technologies - Part#: ZA0 -RW41 -200
34 $99.00 $3,366.00
6 Symbol MSR7000 - magnetic card reader
Motorola - Part#: MSR7000 -100R
31 $161.00 $4,991.00
Total $103,132.00
Additional Comments
DIR -SDD -810
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy, unless there is
an existing agreement between SHI and the Customer.
30
July 8, 2010
Consent Agenda Item No. 2i
Water Reclamation; Unnamed Bicycle and Pedestrian; and Greenways
Real Estate Contract - Ruffino
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a real
estate contract between the City of College Station (Buyer) and L.J. Ruffino (Seller) for the
purchase of 34.10 acres in the Morgan Rector Survey, Abstract No. 46, College Station,
Texas.
Relationship to Strategic Goals: Goal V.10, Focus on Natural Areas/Greenways vs.
Recreational Parks and Goal IV, Improving Multi Modal Transportation.
Recommendation(s): Staff recommends approval of the contract which will authorize
the Mayor to execute the contract and the City Attorney to complete the transaction.
Summary: On March 26, 2009, City Council authorized the acquisition of easements from
Carter’s Creek WWTP to Veteran’s Park as part of the Water Reclamation Project and a
future bicycle and pedestrian project. The project includes providing reclaimed water to
Veteran’s Park, as well as providing public access for future bicycle and pedestrian facilities.
During good faith negotiations for an easement across the property, Staff reached an
agreement with the landowner to purchase the entire tract. The majority of the property is
located in the flood plain and will be used for Greenways. The balance will be utilized for its
originally intended purposes as part of the route for the reclaimed water line and for a
future multi use path.
Budget & Financial Summary: The purchase price for the property is $119,350 payable
at closing plus a gift of $236,409 as a charitable contribution from Seller to Buyer.
Additional funds in the amount of approximately $1,500 will be required for closing costs.
Funds for the majority of this purchase are budgeted in the Drainage Fund as part of the
1998 GOB Bond Funds for Greenways projects. A small portion of the purchase that is not
related to greenways will be made from the Water Capital Improvement Projects Fund.
Attachments:
1. Location Map
2. Real Estate Contract – Available in City Secretary’s Office
31
Ruffino TractHarvey R o a d (S H 3 0 )
S
tate
H
ig
h
w
a
y 6
Veteran's Park
CCWWTP
Proposed Reclaimed Water Lineand Hike and Bike Trail
4
Ruffino Tract
32
July 8, 2010
Consent Agenda Item No. 2j
Water Reclamation; Unnamed Bicycle and Pedestrian; and Greenways
Real Estate Contract – Smith Tract
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a real
estate contract between the City of College Station (Buyer) and Richard Smith (Seller) for
the purchase of approximately 78.9 acres in the Morgan Rector Survey, Abstract No. 46,
College Station, Texas.
Relationship to Strategic Goals: Goal V.10, Focus on Natural Areas/Greenways vs.
Recreational Parks and Goal IV, Improving Multi Modal Transportation.
Recommendation(s): Staff recommends approval of the contract which will authorize the
Mayor to execute the contract and the City Attorney to complete the transaction.
Summary: On March 26, 2009, City Council authorized the acquisition of easements from
Carter’s Creek WWTP to Veteran’s Park as part of the Phase I Water Reclamation Project
and a future bicycle and pedestrian project. The project includes providing reclaimed water
to Veteran’s Park, as well as providing public access for future bicycle and pedestrian
facilities.
As a result of good faith negotiations for an easement across the property, City staff
reached an agreement with the landowner to purchase the entire tract. A majority of the
tract is located in the floodplain and is being purchased for Greenways. The portion located
outside of the floodplain will be used for Park Land. A segment of the property will also be
utilized for its originally intended purposes as part of the route for the reclaimed water line
and for a future multi-use path.
Budget & Financial Summary: The purchase price for the property is $343,885 payable
at closing plus a gift of $290,084 as a charitable contribution from Seller to Buyer.
Additional funds in the amount of approximately $3,000 will be required for closing costs.
The purchase of this property will be made using funds from three sources. Funds for the
majority of this purchase ($270,250.50) are budgeted in the Drainage Fund as part of the
1998 GO Bond funds for Greenways projects. Closing costs will also be paid out of the
Drainage Fund. An additional $55,548 is the estimated cost to be paid using Zone 4 Park
Land Dedication funds. $18,086.50 is the estimated cost to be paid out of the Water Capital
Improvement Projects Fund as part of the Phase I Water Reclamation project.
Attachments:
1. Location Map
2. Real Estate Contract – Available in City Secretary’s Office
33
H a r v e y R o a d (S H 3 0 )
S
tate
H
ig
h
w
a
y 6
Veteran's Park
CCWWTP
Smith Tract
Proposed Reclaimed Water Line and Hike and Bike Trail
4
Smith Tract
34
July 8, 2010
Consent Agenda Item No. 2k
Wolf Pen Creek Water Feature and Festival Area Project
Design Contract Change Order No. 1
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding design contract
change order no. 1 with Clark Condon Associates decreasing the design contract in the
amount of $30,500.
Relationship to Strategic Goals: Goal III.10, Increase Tourism.
Recommendation(s): Staff recommends approval of this change order.
Summary: On March 11, 2010 Staff delivered a presentation to the Council on the status
of the Wolf Pen Creek Water Feature and Festival Area. Included in the presentation was a
discussion on the project budget and the preliminary opinion of probable construction cost.
As part of that discussion the Council directed Staff to reduce the scope of work for the
design consultant. The Council recommended that the design of a pavilion and the design of
the grasscrete in the middle of the festival area be removed from the scope of work in the
design contract.
Budget & Financial Summary: This project is funded from the Wolf Pen Creek TIF Fund
in the amount of $3,500,000.00. As part of a development agreement, $1,200,000.00 is
obligated for the design and construction of a water feature. Funds in the amount of
$549,111.13 have been expended or committed to date, leaving a balance of
$2,950,888.87 for the completion of the project.
Attachments:
1. Project Location Map
2. Change Order No. 1
35
Project Site
H A R V E Y R D
TEXAS AVE S
H O L L E M A N D R EDARTMOUTH ST
M A N U E L D R
S O U T H W E S T P K W Y E
D O M I N I K D R
ANDERSON ST
K R E N E K T A P R D
R I C H A R D S S T
S T E R L I N G S T
MUNSON AVE
U N I V E R S I T Y O A K S B L V D
C O L G A T E D R
F
R
O
N
T
A
G
E 6
R
D
W
CORNELL DR
B R E N T W O O D D R E
E
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D
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W
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S
CYPRESS DR
S
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G
S D
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F
R
O
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T
A
G
E
6
R
D
E
GEORGE BUSH DR E
CENTRAL PARK LN
ALLEY
H A R D W O O D L N
G I L C H R I S T A V E
S O U T H W E S T P K W Y
A Z A L E A C T
EASTMARK DR
B R E N T W O O D D R
P I N E R I D G E D R
C A M E L L I A C T
LEMON TREE LN
ATHENS DR
C O L G A T E C I R
W I L L I A M K I N G C O L E D R
BARTHELOW DR
TEAL DR
ASHFORD DR
OLYMPIA WAY
ARCTIC O A K F O R E S T M H P
N E L S O N L N
T H O R N T O N C THARVARD C T
DARTMOUTH ST
ALLEYALLEY
ALLEY
WOLF PEN CREEK PARK
OAKS PARK
LEMONTREE PARK
PARKWAY PARK
CY MILLER PARKBEE CREEK PARK & ARBORETUM
CENTRAL PARK
Wolf Pen Creek Water Feature
and
Festival Area
Ü1,000 0 1,000500 Feet
36
37
July 8, 2010
Consent Agenda Item No. 2L
Contingency Transfer to Re-roof the Thickener Building at CCWWTP
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding the transfer of
no more than $35,000 from Wastewater Capital Projects Contingency to the Thickener
Building Roof Upgrade at Carters Creek Wastewater Treatment Plant Project.
Relationship to Strategic Goals: Goal I.1 - Spending taxpayer money efficiently – it is
much more cost effective to replace the roof now, than to risk damaging the thickening and
electrical equipment in the building.
Recommendation: Staff recommends Council approve this transfer.
Summary: By Policy, transfers from Contingency to specific projects exceeding $15,000
require Council approval.
The Thickener Building at Carters Creek Wastewater Treatment Plant houses the sludge
thickening equipment and electrical equipment. It was built in 1995 with an expected life
span of thirty years. The roof began leaking after the warranty expired and was patched
many times with temporary success. It began leaking badly again during last fall’s rainy
weather, directly over our electrical equipment.
Dunham Engineering was retained to inspect the roof. The resulting report recommended
the installation of a urethane foam coating with an acrylic overcoat for weather resistance.
This system will repair the leaks and improve the energy efficiency of the roof for the
expected life of the building.
Budget & Financial Summary: This project was not anticipated until the receipt of the
report from Dunham Engineering and thus is unfunded. There is a balance of $110,000 in
Wastewater Capital Projects Contingency available for unanticipated projects such as this.
Anticipated costs are $5,000 for Dunham Engineering, $25,000 for the installation of the
roofing materials, and $5,000 for reinstalling the lightning protection system and overhead
expenses for a total project budget of $35,000. Contingency transfers exceeding $15,000
require Council approval.
Attachments:
1. Contingency Transfer
38
REQUEST FOR CONTINGENCY TRANSFER
DATE: 7/8/10
FROM: 213-9111-974-55-01 WW Capital Contingency AMOUNT $35,000
TO: 213-9111-974-55-03 ACCOUNT NUMBER AMOUNT $35,000
(Thickener Building Roof Upgrade at Carters Creek Wastewater Treatment Plant)
JUSTIFICATION OF NEED FOR TRANSFER:
1. Why is this request of such an emergency nature that it must be made
immediately?
The most recent leaks are pouring water onto vital electrical equipment.
2. Why was the item not budgeted in the normal budgetary process?
.The expected roof life was 30 years. We have been repairing leaks in house with the
hopes of getting 30 years of use, but new leaks keep occurring. We had a professional
inspect the roof. His report recommended this upgrade to repair the leaks and add
insulation to the roof.
3. Justification as to why the transfer cannot be made within the division or
department?
This is an unplanned item and funds are not available in the operating budget and were
not programmed into the Capital Improvement Program.
Council Approval Required: Yes Date Approved by Council:
Requested by : Budget Review:
Approved: Approved:
Department Head Budget Officer
Approved:
City Manager
39
July 8th, 2010
Consent Agenda Item No. 2m
Barron Road Interchange (Project # ST0212)
Advanced Funding Agreement
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action and discussion on a resolution for an
Advanced Funding Agreement (AFA) in the amount of $3,696 between the City of College
Station and the Texas Department of Transportation (TxDOT) for the Barron Road
Interchange.
Relationship to Strategic Goals: Goal IV, Improving Multimodal Transportation.
Recommendation(s): Staff recommends approval of the resolution.
Summary: This AFA will allow the City to pay for modifications to the sidewalk beneath the
State Highway 6 overpass at Barron Road. Staff has requested that TxDOT increase the
width of this sidewalk through the interchange, provide wider curb ramps and improve the
pedestrian pavement striping. These improvements were requested by the City in order to
maintain continuity along the City’s hike and bike route. The Lick Creek Hike and Bike Trail,
included in the City’s Pedestrian, Bicycle and Greenways Master Plan that extends from
Westfield Park to Lick Creek Park will pass through this interchange. The improvements will
allow for safer passage through the interchange by providing additional width along the
sidewalk for pedestrians as well as cyclists.
Budget & Financial Summary This agreement is required prior to the completion of the
sidewalk improvements. The improvements that will be completed as a result of this
agreement will be funded by the City, and are included in the budget for the Barron Road
Interchange.
Attachments:
1. AFA
2. Resolution
3. Location map
4.
40
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42
43
44
45
46
47
SH 6
FRONTAGE 6
E A G L E
LONG
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B A R R O NSTARLING
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Project Location
Barron Road Interchange Modifications Project Location Map
48
July 8, 2010
Consent Agenda Item No. 2n
Debt Reimbursement Resolution for
Barron Road Widening Phase II
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
resolution declaring intention to reimburse certain expenditures with proceeds from debt for
the Barron Road Widening Phase II project.
Relationship to Strategic Goals: Goal IV, Improving Multimodal Transportation.
Recommendation(s): Staff recommends approval of the resolution declaring intention
to reimburse certain expenditures with proceeds from debt.
Summary: The Barron Road Widening Phase II project was approved as part of the 2008
Bond Program. The current budget for this project is $11,665,000, with $11,415,000
budgeted in the Streets Capital Improvement Projects Fund, $150,000 budgeted in the
Water Capital Improvement Project Fund and $100,000 budgeted in the Wastewater Capital
Improvement Projects Fund. Current estimates indicate that the actual construction costs
will be less than the amount budgeted for this project. In that case, the budget will be
reduced and less debt will be issued for the project than originally planned.
It is anticipated that long term debt will be issued for this project. Expenses on this project
have begun. On projects for which the expenditures will occur prior to the debt issue, a
resolution declaring intention to reimburse certain expenditures with proceeds from debt
must be adopted within 60 days of expenditure on the project.
Budget & Financial Summary: The “Resolution Declaring Intention to Reimburse
Certain Expenditures with Proceeds from Debt” is necessary for this item because the long
term debt has not been issued for the project. This debt is scheduled to be issued later this
fiscal year.
Attachments:
1. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
2. Location Map
49
50
51
52
Barron Road Widening
Phase 2
S H 4 0 / W I L L I A M D F I T C H P K W Y
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G R A H A M R D LONGMIRE DR
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53
July 8, 2010
Consent Agenda Item No. 2o
Change Order #2 for the Bee Creek LOMR Flood Study
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding Change Order
No. 2 to the professional services contract with Mitchell & Morgan, LLP (Contract No. 07-
201) in the amount of $16,000.
Relationship to Strategic Goals: Goal V.10, Focus on Natural Areas/Greenways vs.
Recreational Parks.
Recommendation(s): Staff recommends approval of Change Order #2.
Summary: As part of the Bee Creek Combined Channel Improvements Project a Letter of
Map Revision (LOMR) was submitted to FEMA to reflect new boundaries of the floodplain as
a result of the channel improvements. The City submitted a draft LOMR to FEMA for review
and approval. FEMA provided comments and requested additional information and
additional computer modeling.
This change order will allow the design firm to perform the additional computer modeling
and analysis requested by FEMA. The additional modeling will extend the existing Bee
Creek flood study model upstream on Bee Creek and Tributary B to tie into the effective
model. The change order will also include additional modeling on a channel along the
northern right-of-way of FM 2818 from Welsh Avenue past Nueces Drive to the creek to
accurately reflect the floodplain conditions in the area.
Once complete, the Letter of Map Revision (LOMR) will result in revised floodplain maps to
reflect changes to the floodplain as a result of the Bee Creek Combined Channel
Improvements Project.
Budget & Financial Summary: The original contract amount is $73,120. Change order
No. 2 will increase the professional services contract to $94,520. Funds in the amount of
$92,000 are budgeted and available for this project. Funds in the amount of $88,373 have
been expended or committed to date, leaving a current balance of $3,627. A budget
transfer in the amount of $16,000 from the Stormwater Mapping project will be required to
complete this change order.
Attachments:
1. Change Order No. 2
2. Project Location Map
54
55
T E X A S A V E S
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56
July 8, 2010
Consent Agenda Item No. 2p
Project Number GG0803
Jamail Smith Construction Contract Termination
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion to terminate a
Construction Contract, 09-089, with Jamail & Smith Construction in the amount of
$96,538.89, for the installation of the bollards along College Main and Patricia Street.
Relationship to Strategic Goals: Goal I.8, Evaluating Public Safety Needs and Goal IV,
Improving Multimodal Transportation.
Recommendation(s): Staff recommends termination of the construction contract.
Summary: The scope of the Northgate Bollards project was for installation of twenty-six
bollards in the Northgate area to allow for the temporary closure of College Main and
Patricia Street during special events and certain times of high pedestrian traffic. Prior to the
installation of these bollards, the City and TxDOT began discussing options to improve
pedestrian safety in Northgate, and options for College Main as part of the University Drive
Pedestrian Safety Improvement Project. At that time, the project was temporary suspended
pending the recommendations by TxDOT to improve pedestrian safety at the intersection of
College Main and University Drive. At the June 24, 2010 Council Meeting, Staff’s
recommendation to permanently close College Main between University and Patricia Street
was approved by the Council. Retractable bollards is one device that will be considered for
installation at the intersection of University Drive and College Main to ensure emergency
response vehicles have access to the pedestrian mall between University and Patricia.
However a detailed evaluation conducted by a professional engineer determined that
retractable bollards to be installed by Jamail Smith Construction will not provide the level of
public safety needed at the intersection of College Main and University Drive. Therefore,
Staff is seeking opportunities to utilize the bollards on other projects that do not require
bollards with a high impact traffic rating such as hike/bike trails and parks.
Budget & Financial Summary: The bollards were purchased as part of the Northgate
Improvements project. $52,500.00 was spent to purchase the bollards, leaving a balance of
$44,038.89 on the P.O. Terminating this contract will release the balance of the P.O.
making it available in the Northgate Improvements project for use on capital projects in the
Northgate area. Several of the purchased bollards were used on another capital project. The
bollards will continue to be used on capital projects as needed.
Attachments:
1.) Resolution
57
58
July 8, 2010
Consent Agenda Item No. 2q
Annual Price Agreement for Crack Sealant and De-tack Sealant Material
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding approval of the
2nd renewal of the annual price agreement with Crafco Texas Inc. to provide crack sealant
material and de-tack sealant material for the maintenance of streets in an amount not to
exceed $98,648.00 remaining the same as the current agreement.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Staff recommends approval.
Summary: Under this agreement the unit price for crack sealant, polyflex type III is
$0.48 per lb. The unit price for detack sealant is $8.15 per gallon. The annual price
agreement supports maintenance operations in the Street Maintenance Division.
Budget & Financial Summary: Funding is available in the operating budget of the
Street Maintenance Division.
Attachments:
1. Renewal letter
59
..............................................................................
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew bid no. 08-69, for cracked sealantlde-tack
sealant in accordance with all terms and conditions previously agreed to and accepted. This is the
second renewal.
I understand this renewal term will be for a one year period beginning June 30,2010 through
June 29,201 I, the total amount of the contract is $98,648.00 (Ninety eight thousand six hundred
forty eight and no1100 dollars).
CRAFCO TEXAX, INC. - -
6-15' '0
AUTHORIZED REPRESENTATIVE DATE
CITY OF COLLEGE STATION
Mayor DATE
ATTEST:
City Secretary DATE
APPROVED:
DATE
DATE
Chief Financial Officer DATE
60
STATE OF ZX~ CORPORATE ACKNOWLEDGMENT
COUNTY OF bexar
/
This instrument was acknowledged on the /#day of JC(OC ,2010
by ~;//;9m ?-/& r1.A in hislher capacity as AS; den+- of
/ C&o /&-xh c , a z~49 Corporation, on behalf of said corporation. - -
STATE OF TEXAS ACKNOWLEDGMENT
COUNTY OF BRAZOS
This instrument was acknowledged on the day of ,2010,
by , in the capacity as Mayor of the City of College Station, a Texas
home-rule municipality, on behalf of said municipality.
Notary Public in and for the
State of Texas
61
July 8, 2010
Consent Agenda Item No. 2r
College Main Closure
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding an ordinance
amending Chapter 10 of the Code of Ordinances (Traffic Code) adding the closure of College
Main between University Drive and Patricia Street by the construction of a “911 Gate.”
Relationship to Strategic Goals: Improving Multi Modal Transportation
Recommendation(s): Staff recommends approval of the ordinance.
Summary: On June 24th Council approved a resolution approving a plan to enhance
pedestrian safety in the Northgate area. A key feature of that plan was the closure of
College Main via retractable bollards that would facilitate access in case of emergencies.
This ordinance provides for that closure to take place whenever the construction of the
bollards and other improvements are completed.
Budget & Financial Summary:
Attachments:
1. Ordinance
2. Location Map
62
O/group/legal/ordinance/amendmentform.doc
Rev. 2/07
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING
SECTION TWO “TRAFFIC CONTROL DEVICES”, SUB-SECTION M “EMERGENCY 911
GATES” TO INCLUDE COLLEGE MAIN BETWEEN UNIVERSITY DRIVE AND
PATRICIA STREET; PROVIDING A SEVERABILITY CLAUSE; DECLARING A
PENALTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That Chapter 10, “Traffic Code”, of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit “A”, attached hereto and
made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof
shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor
more than Two Hundred Dollars ($200.00). Each day such violation shall
continue or be permitted to continue, shall be deemed a separate offense. Said
Ordinance, being a penal ordinance, becomes effective upon the completion of
planned pedestrian improvements approved by Council on June 24, 2010.
PASSED, ADOPTED and APPROVED this ______ day of ________________________, 2010.
APPROVED:
____________________________________
MAYOR
ATTEST:
_______________________________
City Secretary
APPROVED:
_______________________________
City Attorney
ORDINANCE NO.__________________ Page 2
o:\agenda items for agenda manager\2010 agenda items\070810 agenda items\ordinance closing college main.doc
Rev. 2/07
EXHIBIT “A”
That the Traffic Control Device Inventory – Schedule X as referenced in Chapter 10, “Traffic
Code”, Section 2, “Traffic Control Devices,” Sub-section M, is hereby amended to include the
following:
“College Main beginning at its intersection with University Drive and extending to its
intersection with Patricia Street.”
65
July 8, 2010
Consent Agenda Item No. 2s
Texas Commercial Waste Container Lease Agreement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on a resolution approving a
fourth annual renewal of a five (5) year agreement for the lease of slant-top, front-end
loading refuse containers for an annual estimated expenditure of $191,520.00.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Staff recommends approval of the renewal agreement with Texas
Commercial Waste for an annual estimated expenditure of $191,520.00.
Summary: BID #06-62 was opened on April 4, 2006 @2:00 P.M. Two (2) bids were
received and opened. Texas Commercial Waste was the lowest responsible bidder. The
monthly lease rate for 8 yard containers as bid is $15.00 per month and the rate for 4 yard
containers is $7.50 per month. The price includes delivery, storage of inventory and
maintenance of the containers.
The number of commercial leased containers has increased from 946 8 yard containers in
2009 to 960 8 yard containers in 2010. The number of 4 yard containers has increased from
150 to 158. Due to growth in the City an additional 20-25 containers are added to inventory
on a yearly basis.
The lease is for a five year period in order for the vendor to amortize the capital costs of the
containers, thus reducing lease costs. Staff reviews the possibility of city ownership and
maintenance on a yearly basis, but has determined it is not cost effective due to onetime
costs, ongoing costs, and inadequate available storage and maintenance space. The lease
arrangement is preferable to the cost of the city purchasing and maintaining new
containers. It is estimated that the City would pay $965.00 to purchase individual 8 yard
containers and $659.00 for 4 yard containers. The one time cost to purchase these
containers would be approximately $1,030,522. Additional costs would include a fulltime
painter and welder at an estimated cost of $65,000.00, paint and repair bay building at
approximately $12,000.00, and finally, equipment, materials, maintenance, and 5 percent
yearly replacement costs are estimated at $103,000.00.
The lease agreement was approved by council on May 25, 2006. (Contract No. 06-165)
Budget & Financial Summary: The Lease Agreement is effective July 2010, and funds are
budgeted in the Sanitation Fund, Commercial Collection Division.
Attachments:
1. Renewal Agreement.
66
67
68
69
70
July 8, 2010
Regular Agenda Item No. 1
Annual Review of the Unified Development Ordinance and
Annual Review of the Comprehensive Plan
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on the Annual
Review of the Unified Development Ordinance (UDO) and the Annual Review of the Comprehensive
Plan.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy, Improving
Multi-modal Transportation, and Green Sustainable City
Recommendation(s): Regarding the Annual Review of the UDO, the City Council should
provide direction to staff to pursue the prioritized amendments or to pursue an amended
prioritization list. Regarding the Annual Review of the Comprehensive Plan, the City Council should
provide direction to staff to pursue the recommendations for needed actions, programs and
procedures to be developed and implemented in the coming year, or to pursue an amended list of
actions, programs, and procedures.
The Planning and Zoning Commission will consider this item at their regular meeting on June 17,
2010. Their recommendations will be available at the City Council meeting.
Summary: The annual review of the Unified Development Ordinance is required by the
ordinance to provide for an on-going effort to keep the development codes of the City of College
Station current and relevant. The last annual review was considered by City Council on July 9,
2009. Included as an attachment is a list of amendments to the UDO since the last review,
pending amendments, potential amendments staff has prioritized for our future work program, and
other potential amendments that have been identified, but not highly prioritized.
The UDO also calls for an annual review of the Comprehensive Plan, which was adopted by the City
Council in May 2009. The Comprehensive Plan itself prescribes an annual progress report in which
four issues should be considered:
1. Significant actions and accomplishments during the past year, including the status of
implementation for each programmed task in the Comprehensive Plan;
2. Obstacles or problems in the implementation of the Plan, including those encountered in
administering the land use and transportation aspects, as well as any other strategies of the
Plan;
3. Proposed amendments that have come forward during the course of the year, which may
include revisions to the individual Plan maps or other recommendations or text changes;
and,
71
4. Recommendations for needed actions, programs and procedures to be developed and
implemented in the coming year, including recommendation of projects to be included in the
City’s Capital Improvements Program, other programs/projects to be funded, and priority
coordination needs with public and private implementation partners.
Budget & Financial Summary: N/A
Attachments:
1. Annual Review of the Unified Development Ordinance
2. Annual Review of the Comprehensive Plan
72
Page 1 of 13
FIRST ANNUAL REVIEW
OF THE
COMPREHENSIVE PLAN
(Adopted May 28, 2009)
1. Significant actions and accomplishments during the past year, including the status of
implementation for each programmed task in the Comprehensive Plan
Green Community Initiatives
· The 2009 International Building Codes and the 2008 National Electrical Code were
reviewed by the Construction Board of Adjustment and Appeals and adopted by City Council
in December of 2009. Among other things, the codes help improve energy efficiency.
· Also in December an ordinance amendment was passed to the Landscaping and Tree
Protection regulations that requires the planning of trees on residential lots and encourages
the protection of existing trees during site development.
· In January, the Bicycle, Pedestrian, and Greenways Master Plan was adopted.
Implementation of the plan will further alternative transportation choices and use.
· A program of rain water harvesting has begun at City facilities.
· Neighborhood Services has partnered with other City departments to expand public
outreach to raise awareness about topics such as recycling, waste reduction, composting,
and hazardous waste.
· Planning and Development Services created and distributed an educational brochure
containing landscape irrigation standards.
· A CFL Rebate program is now offered through Electric Dept.
· A Sustainability Coordinator position was made possible through a Department of Energy
grant and the new Coordinator began work in April.
· Development Engineers are currently investigating storm water treatment techniques.
· The Central College Station Neighborhood Plan included a chapter on Sustainability that
includes a profile of resource use/recycling of the plan’s area and a number of strategies to
increase education and efforts regarding recycling, utility conservation, stormwater
management, and alternative transportation and land use.
· Planning staff, the Sustainability Coordinator, and the Water Resource Coordinator have
been working with the landscape architect community to revise the College Station Plant
List for development credit to include those that have low-water dependency. They are also
exploring the demand for xeriscaping and how xeriscaping might be encouraged.
UDO amendments consistent with new plan
While all Unified Development Ordinance amendments are consistent with the new plan,
one amendment has actively assisted in the implementation of the goals of the plan—
allowing Planned Development Districts to guarantee specific building characteristics and
apply additional development standards through the rezoning process (July 2009). This has
73
Page 2 of 13
furthered community character and neighborhood integrity while permanent zoning solutions
to implement the Comprehensive Plan are being researched and developed.
Continued phased expansion of water supply resources and production capacity
· Anticipated to be complete in July, Well No. 8 will boost production capacity by 3 million
gallons per day.
· A collection line for Well No. 8 has been completed.
· A parallel collection line for all wells along Sandy Point Road was completed in May.
· The Water/Wastewater Master Plan is currently in development.
Economic Development Master Plan
A Request for Proposals was issued this February and Economic and Community
Development is currently reviewing the submittals.
Plans for specific neighborhoods, districts, corridors, and redevelopment areas
· The Neighborhoods, Districts, and Corridors Planning Handbook was developed by
staff last summer to guide a predictable, but flexible, process of the small area planning
prescribed by the Comprehensive Plan. Following the guidelines, the planning process was
completed for the neighborhood planning area encompassing Southwood Valley, Edelweiss,
and their surrounds. The Central College Station Neighborhood Plan was adopted June
10th.
· On May 27th, the City Council approved funding to allow the Spring Creek District (also
referred to as the “Medical Corridor”) planning process to move forward.
· The Oakwood Historic Preservation Study and Draft Design Guidelines is near
completion (anticipated to be complete by the end of June). This study of the historic
significance and residential design of the Oakwood Subdivision will serve as the basis for a
Historic Preservation Overlay rezoning, should one ever be proposed in this area.
Strengthened code enforcement program
· The commercial code enforcement officer began concentrated enforcement—focusing on
specific code violation issues across the business community—in addition to general
enforcement responsibilities. Since the adoption of the plan, he has successfully resolved
all known issues of nonconforming portable storage structures and nonconforming and
abandoned signage.
· Residential code enforcement has continued working with Neighborhood Services, the
Police Department, and Texas A&M University to educate those in single family residences
and prevent common code violations. In addition to partnering with the entities listed above,
enforcement officers perform surges of neighborhoods with large concentrations of rental
property.
· Enforcement of Rental Registration began in June of 2009.
· Code Enforcement began extended shifts to address evening residential parking issues
on Thursday, Friday, and Saturday nights.
· Code Enforcement extended shifts to cover code enforcement issues on Saturdays.
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· In the past year there has been an increased focus on apartment complexes, with regular
communication with their management teams. Code Enforcement has offered on-site
classes to prevent common code violations, but the complexes have not yet been interested
in this service.
· Code enforcement activities increased into mobile home parks.
· There is continued partnering with Keep Brazos Beautiful. In the annual Brazos Valley
Trash Off, the City collected over two tons of tires.
· Communication was increased with the Police Department and Neighborhood Services to
identify problem areas in the City and to work together to resolve issues in those
neighborhoods.
· In the past year Code Enforcement began making personal contact to distribute
educational materials with those that are on the Police Department’s loud party report.
Commercial area redevelopment focus (Northgate, University Drive, Post Oak Mall, Ramada,
retail centers)
· In the past year, the Northgate District has seen: four new pub/restaurant establishments
opened in previously vacated locations; one new restaurant/pub (under construction); one
major renovation of a current restaurant/pub; and the completion of two significant multi-
family residential developments.
· The Economic and Community Development Department successfully implemented the
Northgate District Management Division, which not only oversees the maintenance and
operations of the City's major parking assets throughout the District but also maintains the
appearance of public spaces, facilitates special events, and serves as an ambassador
between Northgate stakeholders and the City all to ensure that visitors and citizens alike
receive the best customer experience possible.
Water / wastewater / drainage rehab projects in older neighborhoods and redevelopment areas
· A water and sewer rehabilitation Capital Improvement Program project is currently in design
for Southwood 5-7 the vicinity of Southwest Parkway, Harvey Mitchell Parkway, Glade
Street, Welsh, and Shadowood.
· A water and sewer rehabilitation Capital Improvement Program project is currently in design
for South Knoll/The Glade in the vicinity of Haines Street, Southwest Parkway, Glade
Street, and Langford Street.
· A water rehabilitation project is currently in design review for Patricia Street in Northgate.
· The Capital Improvement Program (CIP) project development process has been
amended so that potential projects are presented to and discussed by the P&Z before
inclusion in the proposed budget to City Council. This process allows the P&Z the
opportunity to ensure that CIP projects help further the objectives of the Comprehensive
Plan.
Implement context sensitive roadway design approach – and coordinate on TxDOT corridors
· The B/CS Unified Design Guidelines was updated to reflect the right-of-way widths
described in the Comprehensive Plan that would be needed to provide different elements of
context sensitive design.
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· The City worked with TxDOT during the Texas Avenue widening project to provide street
trees at the intersection of Texas and Harvey Mitchell Parkway. The City is developing a
10-ft. wide multi-use trail will extend from this intersection to A&M Consolidated High School
and the trees will provide increased pedestrian comfort in the immediate area.
· The Barron Road Widening and Victoria Extension, and Holleman Extension Capital
Improvement Program projects are providing context sensitive elements such as bike lanes,
sidewalks, and landscaping.
Streamlined neighborhood traffic management processes (traffic calming, parking)
· While a formal process has not yet been developed to respond to issues of neighborhood
traffic management, staff has discontinued the previous, cumbersome standard operating
procedure. Concerns are currently being addressed ad hoc between the Neighborhood
Services Coordinator, Traffic Engineer, and Transportation Planner.
· Parking concerns are still being addressed by the City’s Traffic Management Team.
Rejuvenate existing parks (master plan implementation)
· While the Parks and Recreation Master Plan is still in progress, improvements have been
designed and are in development review for Brothers Pond Park.
· A pavilion for Pebble Creek Park is currently under construction.
· A new concessions and restrooms building at Stephen C. Beachy Central Park is in design
through the Capital Improvements Program.
· Castlegate Park is currently in the process of being enhanced with a tot playground.
· The playground equipment at Wolf Pen Creek Amphitheater is in the process of being
replaced. In addition, a Capital Improvement Program project is in design to develop a
water feature and plaza, and to add landscaping.
“Natural Corridor” greenway initiatives (Carters Creek and Lick Creek corridors)
· Staff has pursued grant funding to assist in the process of planning the Lick Creek Natural
Planning Corridor, but to date has been unsuccessful.
· The Texas Water Resources Institute and the Texas Commission on Environmental Quality
is currently performing a water quality study and implementation report for Carters Creek
and Burton Creek that will help direct the City’s future planning efforts of the Carters Creek
Natural Planning Corridor.
· The purchase of 120 acres along Carters Creek is currently being pursued in conjunction
with the water reclamation project.
City-wide public “Wi-Fi” network (with other partners)
· The City has provided Wi-Fi to cover the softball fields at Veteran’s Park and City Hall.
Staff if working on providing wireless networks at other City facilities.
· The City responded to a Request for Information from Google for consideration of their trial
Google fiber (an ultra-high speed broadband network) that could improve private internet
service (note—not Wi-Fi) throughout the community. Google plans to announce their trial
community(ies) later this year.
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Extend water / wastewater impact fees to ETJ growth areas, where appropriate
No impact fees have been or are currently being explored for the ETJ.
Image and beautification initiatives
· In accordance with approved bond packages, the following projects have recently been
completed: the William D. Fitch Parkway Widening Phase II, which included landscaped
medians and the University Drive Beautification project, which included the planting of
trees at the University Drive and Earl Rudder Freeway.
· The following Capital Improvement Program projects are in design: the Victoria Avenue
Extension, which includes landscaping and the Wolf Pen Creek Water Feature and Festival
Area, which will include a water feature, plaza, and landscaping.
· The City worked with TxDOT during the Texas Avenue widening project to provide street
trees at the intersection of Texas and Harvey Mitchell Parkway and it has been agreed that
the City will provide trees at the Harvey Mitchell Parkway and Wellborn interchange.
Expanded and enhanced local transit services
While there have not been any expanded or enhanced local transit service projects, there
have been increased communications with transit providers about stop locations and
amenities through the neighborhood planning process and the plans review of the new high
school.
Annexation / service extension planning and strategic annexations based on these plans
· In June 2009, the City accepted five annexation agreements representing a total of 281
acres in the area of Wellborn and Greens Prairie roads.
· In June 2010, seven acres on Rock Prairie Road West and 52.73 acres on Greens Prairie
Trail were annexed by petition of the property owners.
Texas A&M University coordination
· Two university student representatives, as recommended by TAMU, served on the Central
College Station Neighborhood Plan’s Citizen Resource Team.
Host signature event (develop, promote, execute)
Economic and Community Development worked with a subcommittee to explore possible
signature events.
2. Obstacles or problems in the implementation of the Plan, including those encountered in
administering the land use and transportation aspects, as well as any other strategies of
the Plan
· One obstacle encountered in the implementation of the Plan is the amount of education
necessary to make it successful. The updated Plan differs from the 1997 Comprehensive
Plan. While all intents of citizens and decision makers may be to support the Plan, many
rely on memories of now-outdated visions, goals, and/or policies that may actually conflict
with successful implementation of the new Plan.
· Another obstacle has been the inability of City leaders to focus on the Plan. City Council’s
adoption of the Plan gave community stakeholders and City staff the vision of what the
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community should be and direction on how to accomplish that. Because the
Comprehensive Plan is long-range in nature, some policies and strategies can be
implemented quickly, but there are many actions that will take years to complete and many
actions that build upon each other over the years to help reach the vision. Significant
deviations from one element in the Plan will likely create a ripple effect into other areas of
the Plan. If significant deviations are able to be isolated, at best they call into question the
integrity of the Plan when similar situations occur in the future. Focused action to implement
the Plan provides the predictability essential for citizens and stakeholders to feel secure in
investing their resources (both tangible and intangible) in College Station.
· Thousands of hours of volunteer and citizen time went into the creation of the Plan. While
each individual may not agree with each point of the Plan, it was a Plan built out of
compromise and consensus. It is a long-range Plan that is meant to transcend the politics
of individual staffs, committees, commissions, and City Councils, providing consistent
direction to a stated future. Weak (or lack of) support by City leadership for the Plan as a
whole, or to continue to press issues that have already reached compromise and have been
adopted in the Plan, creates confusion and unpredictability, the effects of which are
discussed above.
· Planning staff has been challenged with the development of new zoning districts that will
reflect the goals and strategies of the land use and character designations. The
designations were created to provide land use flexibility that could respond to market
demands. The flexibility of entitled land uses would be balanced with strong form-based
prescriptions. Later in the comprehensive planning process the City Council determined
that they were not comfortable in a scenario where appropriate form could override land use
decisions.
A hybrid form of Euclidian, incentive, and form-based zoning is now necessary to implement
the plan. Staff has researched and discussed recent codes from across the United States in
an effort to determine best practices. While a new zoning approach is being developed,
Planned Development Districts have been used in rezoning requests this past year to entitle
land uses with some concept as to how they will be laid out on a tract and how they will be
designed. These rezonings have also provided staff with valuable information as to how
land use and character designations may be implemented.
3. Proposed amendments that have come forward during the course of the year, which may
include revisions to the individual Plan maps or other recommendations or text changes
There are two property owner-initiated Future Land Use and Character Map amendments
currently in progress: a change from General Commercial to Urban on an infill tract in the
Southwest Parkway/Wellborn area (which staff and the Planning and Zoning Commission
support) and a change from General Suburban to Urban for 93 acres in the area between
Wellborn Road and Jones Butler, north of Rock Prairie Road West (which staff and the Planning
and Zoning Commission do not support). These items are scheduled to be presented at the
June 24 City Council meeting.
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4. Recommendations for needed actions, programs and procedures to be developed and
implemented in the coming year, including recommendation of projects to be included in
the City’s Capital Improvements Program, other programs/projects to be funded, and
priority coordination needs with public and private implementation partners
· The next neighborhood plan staff would like to pursue is in the vicinity of the area between
University Drive and Harvey Road, and Texas Avenue and Earl Rudder Freeway.
Background data collection on the next neighborhood plan will begin this summer.
· Implementation of the Bicycle, Pedestrian, and Greenways Master Plan should continue in
the next year.
· Implementation of the Central College Station Neighborhood Plan should begin in the next
year.
· Prioritization of UDO amendments needs to be by the impact the amendments will have
on the implementation of the Comprehensive Plan.
· Staff has identified that a text amendment would be beneficial to address what may be
appropriate at the intersection of two collectors in the Restricted Suburban area of Growth
Area V.
· Staff has identified several map amendments that will be brought forward for consideration
as time permits, unless direction is given to the contrary.
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1. Concept Map: Expansion of Growth Area IV
Currently consisting of land near the intersection of William D. Fitch Parkway and Wellborn Road, the growth area should be
expanded to the east to encompass the Urban-designated properties at the intersection of William D. Fitch and Victoria
Avenue. The related text in the Plan will also need to be amended to reflect the City Council decision to support a future mix
of uses in this area.
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2. Future Land Use and Character Map: Change in WPC Area
The Richards Subdivision was originally platted in the 1930s. It is largely developed, but has several lots that remain
undeveloped. While a land use and character designation of Urban Mixed Use would be desirable for large-scale
consolidation and redevelopment of property in this area, staff has noticed over the past year that an Urban designation
would probably respond better to the pressure to develop lot by lot and to help such small-scale development maintain
compatibility with the existing high-density single family residences.
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3. Thoroughfare Plans: Removal of the Raintree Extension to North Forest Dr.
With the Master Plan for the Carter’s Crossing Subdivision (a.k.a. the Fotjik tract), the extension of Raintree Drive was
approved to turn and intersect Appomatox Drive in an effort to discourage cut through traffic along Raintree Drive. This
amendment would reflect what has been built.
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4. Thoroughfare Plans: Extension of Birkdale from Lakeway Dr. to SH 6 Frontage Rd.
The previous Thoroughfare Plan showed Birkdale to cross Lakeway Dr. to meet up with the Highway 6 frontage road.
Through oversight, this connection was not included in the current plan, but is needed to promote circulation and connectivity.
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5. Thoroughfare Plans: Extension of Corsair to Emerald Parkway
The previous Thoroughfare Plan showed Corsair to terminate into Emerald Parkway. This desire for this connection was
confirmed through the East College Station Transportation Study. Through oversight, this connection was not included in the
current plan, but is needed to promote circulation and connectivity.
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6. Reduction in lane widths to FM 60 from SH 6 to FM 158 from 6 lanes to 4 lanes
Since the time the Thoroughfare Plan was developed, the Texas Department of Transportation has determined that the
anticipated demand on University Drive East will not exceed a need for more than four lanes through the life of the
Comprehensive Plan.
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2010 ANNUAL REVIEW
OF THE
UNIFIED DEVELOPMENT ORDINANCE
Approved Amendments to the UDO since June 1, 2009
1. Planned Development District Restrictions Removed (July 23, 2009)
Article 5 District Purpose Statements and Supplemental Standards was amended to allow
Planned Development Districts (PDDs) to guarantee specific building characteristics and
apply additional development standards through the rezoning process. Since the existing
zoning districts at the time of this amendment were consistently the most relevant tools for
implementing the Comprehensive Plan, this amendment allows PDDs to be an effective tool
to help College Station realize the goals of the Comprehensive Plan.
2. Wolf Pen Creek Signage (September 10, 2009)
Article 5 District Purpose Statements and Supplemental Standards was amended to allow
projection signs on light poles on private property and affixed to buildings in the Wolf Pen
Creek District. As with any proposed sign in the Wolf Pen Creek District, the Design Review
Board is the final authority on the design and integration of the sign in the development.
3. Commercial Amusements in Light Commercial Zoning Districts (September 24, 2009)
Article 6 Use Regulations was amended to permit a Commercial Amusement to be located
in a Light Commercial (C-3) zoning district with the approval of a Conditional Use Permit.
4. Outdoor Storage (September 24, 2009)
Article 7 General Development Standards was amended to allow retailers the option to
identify outdoor display areas during the site planning process and limits the allowable area
to no more that 10% of the floor area of the building or 2,500 square feet, whichever is less.
5. Parking Lot Screening (November 9, 2009)
Article 7 General Development Standards was amended to require the use of berms for
parking lot screening for sites with more than 20,000 square feet of gross building area
developing under the Non-Residential Architectural Standards. This does not include
residential site development or site development in M-1, M-2, R&D, NG-1, NG-2, and NG-3
zoning districts. The amendment 1)requires a berm to be at least 3 feet tall to screen
parking lots from the right-of-way, 2) provides for the option of a half-berm with a retaining
wall on the parking lot side of a screening berm, 3) allows berm height to be lowered if plant
material makes up the height to achieve a 3-foot screen or a masonry wall can be used for
redeveloping sites with existing space constraints, 4) allows alternatives to be granted for
tree-preservation where it may not be possible to build around an existing tree, and
5)provides for alternatives proposed by a registered Landscape Architect that uses the
amended ordinance and Section 7.5 Landscaping as a guide.
6. Landscaping and Tree Protection (December 10, 2009)
Article 7 General Development Standards was amended to require new single-family and
townhouse lots plant two trees of two-inch caliper or larger in the front yard. The
amendment also provides greater point credit for trees that are designated to be preserved
and barricaded during development and an additional point credit for landscape plans
prepared by qualified landscape professionals.
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7. Non-Residential Architectural Standards for City Industrial Facilities (February 25, 2010)
Articles 7 General Development Standards and 11 Definitions were amended to exempt
municipal facilities of an industrial nature such as a wastewater treatment plants or electrical
substations from the Non-Residential Architectural (NRA) Standards.
8. Hotel/Motel as an Acceptable Use with a Country Club (April 22, 2010)
Article 6 Use Regulations was amended to permit a hotel associated with a country club as
a conditional use within A-O Agricultural Open and A-OR Rural Residential Subdivision
zoning districts. A maximum number of 15 guest rooms will be allowed for this type of use.
Pending Amendments to the UDO
9. Permanent storage container area screening and permitting (to Council June 24)
As more businesses explore storage containers as permanent solutions to their inventory
space needs, Staff has realized that some flexibility in the screening requirements would be
beneficial. Planning would like to amend the portable storage structures regulations to
adjust screening requirements when visibility of the permanent container area is limited.
Council discussion in January re: permitting.
10. Sidewalk Fund (to Council July 8)
The Subidvision Regulations in the UDO require that sidewalks be provided on all streets
except for cul-de-sacs (where they may still be required if needed for pedestrian
connectivity). In response to an increasing number of sidewalk variance requests, the
Planning & Zoning Commission requested that staff pursue an amendment that would allow
a developer, with the P&Z’s permission, to pay into a "sidewalk fund" (similar to the parkland
dedication fund) in lieu of building a sidewalk during development.
Below are proposed amendments that staff believes should be prioritized. While staff and the
development community have identified several changes they believe will make regulations more
clear and effective, staff and budgetary resources limit the amount of amendments that can be
prepared in one year. The amendments below are those either near completion or are essential
elements in reaching the goals of a newly adopted Comprehensive Plan.
11. Phase II of the Subdivision Regulations Update (summer 2010)
The first phase of the update to the Subdivision Regulations was to align them with the
requirements of the TEXAS LOCAL GOVERNMENT CODE and to integrate them into the Unified
Development Ordinance. The second phase will be to update the regulations, which have
not been considered comprehensively for update since their inception in the 1970s, and
align the regulations with the goals of the Comprehensive Plan. This amendment is
anticipated to be before the P&Z and City Council for consideration this summer.
12. Phase III of the Subdivision Regulations Update (summer/fall 2010)
The last phase of the subdivision regulations update will be to take more complex
regulations and policy issues on an amendment-by-amendment basis so that due
consideration may be given. The P&Z has already begun discussions of some issues such
as connectivity and how regulatory items such as block length affect it. Other items to be
discussed include: parent tracts; plat expirations; sidewalks, multi-use paths, and access
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ways; greenways; adequate public facilities; where “Platting in Older Subdivisions” should
be applied; rough proportionality; development agreements; oversize participation; non-City
utility providers; street projections; the number of lots off of one or more access points;
streetscaping; gated subdivisions; single family high density standards; perimeter streets;
clustering; fencing along thoroughfares; anti-monotony regulations; inter-local agreements;
and context sensitive design.
13. Zoning Districts (fall 2010)
In order to implement the land uses as designated in the Comprehensive Plan, ordinance
amendments for new zoning districts to reflect General Suburban, Residential Suburban,
Suburban Commercial, Urban, and Urban Mixed Use land uses will be proposed. Staff has
worked diligently over the past year researching, debating, testing, and creating a proposal
for a new zoning plan that will reflect the intentions of the unique land uses and area
characters reflected in the Comprehensive Plan. The proposal will address appropriate
residential densities and how uses may be successfully mixed.
14. High Density Single Family Development Standards (summer/fall 2010)
Through numerous venues (e.g., the Strong and Sustainable Neighborhoods Initiative, P&Z
and Council meetings), the need for a new set of standards for high density single family
has been discussed. Ways to regulate the needs of high density housing will be proposed
through subdivision and zoning regulations.
15. Recreational vehicle (RV) parks (summer 2010)
Currently, new RV parks may not develop in the City. During last year’s annual review, at
the request of a current manufactured home/RV park business owner, the City Council gave
Staff direction to pursue an amendment that would allow such a use. Planning has been
working on the amendment and anticipates bringing it forward for consideration within a few
weeks.
16. Landscaping/xeriscaping (summer 2010)
A local landscape architect had expressed the desire that the City’s planting lists be updated
to allow by right vegetation that may not be within our USDA Hardiness Zone, but has
shown over time to work well in the community. Staff is currently surveying local landscape
architects, including those on staff, about their experiences with plantings that have been
used and their successes and failures. The College Station Plant List will be updated in
June after the results of the survey have been reviewed.
The same landscape architect and City Staff have also expressed an interest in making
xeriscaping easier for developers in College Station. Xeriscaping may currently be
permitted when the landscaping plans have been created and stamped by a landscape
architect. While environmentally sensitive, the incentivization of xeriscaping will require a
paradigm shift from the accepted landscaping aesthetic. The survey mentioned above also
includes questions about the demand for xeriscaping services and the perceived
acceptance of xeriscaping by the public from a service provider’s standpoint. A discussion
amongst policy makers is warranted to determine if such a change to landscaping is
desired.
17. CSISD exceptions (summer 2010)
In March 2010, the City and CSISD agreed to a level of City of College Station development
processes and standards that CSISD projects would adhere to. In the past, CSISD
generally complied with City regulations regarding health and life safety, but a recent opinion
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from the Attorney General of Texas affirmed the authority of a home rule city to also enforce
land development regulations on an independent school district for the purpose of aesthetics
and the maintenance of property values. It is proposed that the UDO be amended to reflect
the terms of the agreement.
18. Institutional height allowances (fall 2010)
Institutional uses such as churches, City facilities, and schools are allowed in all zoning
districts. In single family, duplex, and townhome developments, structures—including
churches, City facilities, and schools—are limited in height to 35 feet. In all other zoning
districts, height is not limited with the exception that non-residential and multifamily
structures that abut single family homes and townhomes are restricted to half of the number
of feet that the structure is from the property line. This regulation was created to protect
residences from imposing multi-family and non-residential buildings. An amendment would
be proposed to provide more flexibility to compatible institutional uses by still requiring the
1:2 height limitation, but to eliminate the 35-foot height restriction in single family, duplex,
and townhome districts.
Other amendments that were identified, but not prioritized
Below are items identified for eventual amendment, but because of the low demand for change,
these are believed to be lower priorities against the body of proposals and requests that currently
exist.
19. Temporary leasing offices for multi-family
On several occasions, temporary leasing offices have been requested for multi-family
developments on unplatted properties that are part of planned development projects, but not
on the apartment communities’ land. An amendment would codify the interpretation staff
has made to allow for such temporary uses.
20. Off-street parking standards
The Planning and Zoning Commission has listed the evaluation of off-street parking
standards on their Plan of Work. The UDO combined the parking ratios for related land
uses in an effort to simplify parking requirements in 2003, but it has been questioned if
breaking the requirements back down by more specific land uses would reduce the amount
of impervious cover being developed as parking lots. The Commission also wished to
discuss the possibility of implementing parking maximums.
21. Overlay District Signs
The overlay district sign regulations have been in place for approximately 18 years, with
minor amendments made with the adoption of the UDO. These regulations restrict the sign
colors permitted to no more than three colors with black and white not considered as colors
unless requested to be so by the applicant. It further requires that one of the colors must
match the predominant colors of the building. Finally, it limits the sign fonts to no more than
two lettering styles. Staff believes that the regulations affecting sign size and height have a
much greater impact that those restricting sign colors and fonts. In an effort to relieve some
regulation while maintaining a consistent element of visual quality, staff would like to amend
the OV regulations to remove the restrictions on sign colors and fonts.
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22. Commercial Amusements definition to include special event rental uses
Staff has identified the need to amend the Commercial Amusements use type definition to
include special event rental uses that do not derive 75% or more of their gross revenue from
the on-premise sale of alcoholic beverages.
23. Home Occupations
While taxi operations may be illegal home occupations, enforcement of the regulations has
been difficult when complainants do not wish to testify as to the activities. An amendment to
the home occupation regulations that restrict/prohibit taxi operations and adds an
amortization clause may help resolve issues related to these commercial activities.
24. Preliminary Plat expirations
As a slowed economy has slowed home development, it may be beneficial to residential
subdividers/developers to have the expiration of preliminary plats temporarily extended.
This was requested by a developer, but staff has not researched active preliminary plats on
file to determine the need for this amendment.
25. Landscaping bonds
When the development of a project nears completion and a Certificate of Occupancy or
Certification of Completion is requested, all approved landscaping and irrigation must be
completed, or a bond or letter of credit in the amount of 150% of the landscape/streetscape
bid submitted. Groundcover has not been covered in the bonding process, but typically staff
agrees to a temporary certificate of occupancy until grasses have taken over all areas
disturbed by construction. On occasion, a contractor or developer wishes to receive a full
CO or CC that has all landscaping and streetscaping, but does not have established
groundcover. An amendment could allow a bond for groundcover only to reach a full
CO/CC in certain situations.
26. Redevelopment of non-conforming structures
The UDO requires that virtually all new construction meet current codes. Tornados and fires
in recent years have challenged the appropriateness of requiring all non-conformities to
reach current development standards. An ordinance amendment could define what may be
replaced as a result of damage by an “act of God”.
27. Northgate two-story requirement
The development regulations for Northgate require that all buildings constructed after the
adoption of the Northgate ordinance be a minimum of two stories. A waiver from this
requirement is possible when the building is only going through façade renovations, but
height requirements do not apply to façade-only projects. An amendment could delete this
inconsistency and help make the regulations more clear.
28. Amendments related to a new Bicycle, Pedestrian, and Greenways Master Plan
A number of amendments will be necessary to implement the vision of a newly adopted
Bicycle, Pedestrian, and Greenways Master Plan.
29. Amendments related to the Central College Station Neighborhood Plan
If adopted, the new neighborhood plan will require several amendments to help implement
the strategies of the plan. This would include a new overlay zoning district for undeveloped
commercial properties that abut single family residences.
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30. Historic Preservation Ordinance amendment
When the historic preservation enabling ordinance was adopted, it provided that all Historic
Preservation Overlay zoning districts would follow the Secretary of Interior’s Standards for
Rehabilitation. An amendment could allow for the adoption of a specific set of guidelines
with a rezoning that follow the Standards for Rehabilitation, but that are specifically tailored
to the architectural styles located in the district and that reflect the preservation values of the
property owners.
31. Amendments related to a possible Bio-Medical Corridor
Depending on the amount and type of support the City Council wishes to provide to the
concept of a Bio-Medical Corridor as proposed by the Research Valley Partnership, staff
may need to become engaged in the development of a plan and regulations to help the
vision be reached.
32. Building Plot
The current definition of building plot is subject to interpretation and becomes a negotiation
between staff and developers, especially on larger projects. A clearer definition could
remove ambiguity so that all have a clear understanding of the project’s expectations, which
is important as many contractual decisions are being made before staff becomes engaged
in a project’s review.
33. Non-Residential Architectural Standards
In accordance with direction given during last year’s annual review, Staff proposed an
ordinance amendment to the P&Z in January to help expand the list of architectural features
allowed by right on commercial buildings. A discussion with architects of the merits of the
ordinance overshadowed the proposal during the public hearing. Because of the policy
implications involved, it was decided that the amendment would be put aside until the P&Z
and City Council could confirm or clarify their policy as it pertains to the regulation of
commercial building aesthetics.
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July 8, 2010
Regular Agenda Item No. 2
Comprehensive Plan Land Use Amendment
for 301 Southwest Parkway
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding a
Comprehensive Land Use Amendment of 6.326 acres from General Commercial and Natural
Areas-Reserved to Urban and Natural Areas-Reserved for the property located at 301
Southwest Parkway, and more generally located east of the Southwest Crossing shopping
center.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy.
Recommendation(s): The Planning and Zoning Commission considered this item at their
June 3, 2010 meeting and voted 5-0 to recommend approval. Staff also recommended
approval.
Summary: The Comprehensive Plan provides the following review criteria for zoning map
amendments:
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City: The applicant
has stated in their application that additional flood study in the area has reduced the
amount of developable area on the subject property and that the property has no
frontage on Southwest Parkway.
Changing conditions in the surrounding area since adoption of the Comprehensive Plan
include a recent rezoning that has taken place in the area is located across Southwest
Parkway adjacent to the Woodlands of College Station development. That request was
for a PDD, to allow for commercial and multi-family uses, which are appropriate land
uses based on their land use designations as Urban and General Commercial in the
Comprehensive Plan. In addition to the aforementioned project, most of the land in the
area is currently developed or developing in the manner set forth in the Comprehensive
Plan.
2. Scope of the request:The scope of the request is to change the land use designation
from General Commercial to Urban for approximately 4.5 acres out of a 6.326 acre lot.
The remaining portion of the lot is to remain as Natural Areas-Reserved with no
development taking place on that specific portion of the property. Additionally, the
proposed land use change request is being brought forward along with a proposal to
rezone of the property from C-1, General Commercial to PDD, Planned Development
District.
3. Availability of adequate information: The proposed land use change will have
minimal effect to the volume capacity of Southwest Parkway and will accommodate a
multi-use path along the creek on the east side of the subject property. The
transportation system will be minimally impacted beyond its site borders. The proposed
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rezoning that is accompanying this Comprehensive Plan Amendment calls for multi-
family development with a projected 45 vehicle trips in the peak hour. In comparison,
the general commercial land use existing on the property would project at 225 vehicle
trips in the peak hour.
Utility infrastructure should be minimally impacted as the surrounding area is almost
completely built out.
4. Consistency with the goals and strategies set forth in the Plan: The proposed
land use change complies with the goals and strategies of the Comprehensive Plan in its
protection of natural areas, specifically the flood plain. No change is being requested to
the portion of the property that is currently designated as Natural Areas-Reserved.
Additionally, a rezoning proposal is being brought forward that proposes the
development and dedication of a multi-use path as specified in the Bicycle, Pedestrian
and Greenways Master Plan.
The Comprehensive Plan identifies planning policies related to sensitive infill
development, preservation of natural areas and the protection and enhancement of
existing neighborhoods. With the proposed Urban land use designation, each of these
items can be addressed through a PDD rezoning and the site plan process.
5. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
The proposed land use change will not require a change to the functional classification or
the context of Southwest Parkway. As shown on the Thoroughfare Plan, Southwest
Parkway is a 4-lane minor arterial with an Urban context.
In staff’s opinion a change to the Urban land use designation would not affect the
character of the area, as the area is predominantly developed as Urban type land uses
consisting of multi-family dwellings, specifically to the east and south. At this time there
are no adopted neighborhood, district or corridor plans that are applicable to the subject
property or area.
6. Compatibility with the surrounding area: The Urban land use designation that is
being sought is generally for areas that should have a very intense level of development
activities. These areas will tend to consist of townhouses, duplexes and high-density
apartments. A rezoning application has been submitted and is running concurrently with
the proposed land use amendment and includes a proposal to develop multi-family
dwelling units on the subject property.
Surrounding properties to the north, east and west are currently developed in
accordance with the future land use and character designation as well as the existing
zoning. Surrounding development includes high density single-family homes to the
north, multi-family apartments to the east and a shopping center to the west.
Additionally, existing and proposed multi-family development is located south of the
subject property across Southwest Parkway.
7. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network: Water service to the subject tract may be provided by an
existing 12-inch water main running along the south side of Southwest Parkway. Any
future water infrastructure must be designed and constructed in accordance with the
BCS Unified Design Guidelines.
The subject tract is located adjacent to a 10-inch sanitary sewer main along Southwest
Parkway. The proposed Urban Land Use will be creating more density, however
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preliminary analysis of the system has indicated that there is available capacity to serve
this type of development.
The subject tract is located in the Bee Creek Tributary “B” drainage basin. A portion of
the property has been designated FEMA Special Flood Hazard Area. Development of the
subject tract will be required to meet the requirements of the City’s Storm Water Design
Guidelines, and site development impacts on the drainage system will be evaluated
further at that time.
Impacts to the transportation network for the proposed land use change will be minimal.
As stated previously, as part of the rezoning accompanying this Comprehensive Plan
Amendment, 45 vehicle trips are projected in the peak hour. Due to many of the
surrounding land-uses being designated as Urban, the street context for Southwest
Parkway will not change.
8. Impact on the City’s ability to provide, fund, and maintain services: The
proposed land use change is for the development of an infill lot in an area that is almost
completely built out. Impacts on fire response time and the availability of other city
services should be minimal as the lot is surrounded by development on all sides.
9. Impact on environmentally sensitive and natural areas: The subject property
consists of several acres of floodplain that is intended to be preserved. The land use
designation for the portion of the property located within the floodplain is not proposed
to change from its current designation as Natural Areas-Reserved.
10. Contribution to the overall direction and character of the community as
captured in the Plan’s vision and goals: The proposed Comprehensive Plan
Amendment neither detracts nor advances the Comprehensive Plan’s vision. In specific,
with regards to preservation, the amendment is neutral as the amount of land
designated as Natural Areas-Reserved is not changing. In addition, there are portions of
land that were graded and filled as part of an approved site plan that are located within
the Natural Areas-Reserved.
11. Further Planning: The proposed land use change would be in advance of a
neighborhood plan that is called for as part of the Comprehensive Plan that will be
developed at some point in the future.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft Planning & Zoning Commission Minutes – June 3, 2010
4. Ordinance
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BACKGROUND INFORMATION:
NOTIFICATIONS
Advertised Commission Hearing Date: June 3, 2010
Advertised Council Hearing Dates: June 24, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None
Contacts in support: None
Contacts in opposition: None
Inquiry contacts: 1
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North General Suburban R-1, Single-Family
Residential
Single-family
residences, Southland
Subdivision
South
General Commercial
and Natural Areas –
Reserved (across a
minor arterial)
PDD, Planned
Development District,
Thoroughfare -
Southwest Parkway
Undeveloped
East Natural Areas –
Reserved, Urban R-4, Multi-Family Parkway Circle
Apartment Complex
West General Commercial C-1, General
Commercial
Southwest Crossing
shopping center
DEVELOPMENT HISTORY
Annexation: 1969
Zoning: R-1, Single-family residential upon annexation (1969),
R-1, Single-family residential to C-1, General Commercial (1975)
Final Plat: Subject property was final platted as part of William Brooke Hunter
Estates in 2004 and subsequently replatted in 2006.
Site development: A portion of the property has been developed as a driveway access
for the existing Southwest Crossing shopping center. The remainder
is vacant. In 2009, portions of the site, including part of the Natural
Areas – Reserved, were graded and filled to accommodate
commercial development.
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MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
June 3, 2010, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Doug Slack, Paul Greer and Mike
Ashfield, and Hugh Stearns
COMMISSIONERS ABSENT: Tom Woodfin and Scott Shafer
CITY COUNCIL MEMBERS PRESENT: David Ruesink
CITY STAFF PRESENT: Senior Planners Lindsay Kramer and Jason Schubert, Staff Planners
Lauren Hovde, Matt Robinson, and Matthew Hilgemeier, Graduate Civil Engineer Erika
Bridges, Assistant City Engineer Josh Norton, Greenways Program Manager Venessa Garza,
Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock, City
Engineer Alan Gibbs, Director Bob Cowell, First Assistant City Attorney Carla Robinson,
Action Center Representative Kerry Mullins, and Administrative Support Specialist Brittany
Caldwell
1. Call meeting to order.
Chairman Nichols called the meeting to order at 7:00 p.m.
2. Hear Citizens.
Chuck Ellison, 2902 Camille Drive, College Station, Texas, thanked Chairman Nichols
for 16 years of service to the City of College Station.
Regular Agenda
3. Public hearing, presentation, possible action, and discussion regarding a Comprehensive
Land Use Amendment of 6.326 acres from General Commercial and Natural Areas-
Reserved to Urban and Natural Areas-Reserved for the property located at 301 Southwest
Parkway, and more generally located east of the Southwest Crossing shopping center.
Case # 10-00500073 (MR)
Staff Planner Matt Robinson presented the Comprehensive Plan Land Use Amendment
and recommended approval.
There was general discussion amongst the Commission regarding the amendment.
Chairman Nichols opened the public hearing.
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Jane Kee, IPS Group, gave a history of the property and stated that her client has plans to
develop the property as a multi-family development.
Chairman Nichols closed the public hearing.
Commissioner Greer motioned to recommend approval of the Comprehensive Plan
Land Use Amendment. Commissioner Ashfield seconded the motion, motion passed
(5-0).
4. Adjourn.
Commissioner Greer motioned to adjourn the meeting. Commissioner Stearns
seconded the motion, motion passed (5-0).
The meeting was adjourned at 10:50 p.m.
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July 8, 2010
Regular Agenda Item No. 3
Rezoning for Copper Creek Condos
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding a
Rezoning for Copper Creek Condos from C-1, General Commercial to PDD, Planned
Development District for 6.236 acres located at 301 Southwest Parkway.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item at their
June 3, 2010 meeting and voted 5-0 to recommend approval with the following conditions:
fencing along the rear of the property be required to have a hedge wall with 100% opacity
at three-feet height, no ambient lighting shall cross the property line at the rear of the
property, dumpsters not be allowed within 50 feet of the rear of the property, and two-
thirds of the length of the fencing against the multi-use path be open-type fencing.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: A Comprehensive Plan Amendment to
change the land use designation from General Commercial and Natural Areas-Reserved
to Urban and Natural Areas-Reserved is being brought forward simultaneously with the
rezoning. This is necessary as the current land use designation does not allow for multi-
family type land uses as proposed with the PDD. The General Commercial designation is
intended for concentrations of commercial activities that cater to both nearby residents
and to the larger community or region. If the Comprehensive Plan Amendment change
from Commercial to Urban is approved, the proposed rezoning will be in compliance with
the Comprehensive Land Use Plan.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The property is zoned C-1, General
Commercial and is adjacent to C-1 designated and utilized property to the west.
Property to the north is currently zoned R-1, Single-Family Residential and is utilized as
such. The property to the east is zoned R-4, Multi-Family and has an existing apartment
complex located on it. The subject property and the adjacent multi-family development
to the east are bounded by FEMA identified flood plain.
The proposed multi-family use specified in the PDD is compatible with existing multi-
family developments that exist primarily along Southwest Parkway from Welsh Avenue
to Wellborn Road. In addition, multi-family uses can serve as a step down intensity from
more intense commercial development. While C-1 uses would be acceptable on the
subject property, through the PDD, additional buffering standards can be applied as well
as other specific items that would not be possible with the current zoning. In this case,
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that would include the development and construction of a multi-use path and
connectivity through the site.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The subject
property is located along and takes access to Southwest Parkway, a minor arterial on
the City’s Thoroughfare Plan. A large portion of the property is proposed to remain
undeveloped as floodplain with the exception of a multi-use path as shown on the
Bicycle, Pedestrian and Greenways Master Plan.
The proposed PDD would permit the development of multi-family dwelling units
consisting of one, two and three bedroom units. The property is suitable for the
development of multi-family uses consisting of two-story buildings as proposed.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
property is currently zoned C-1, General Commercial, which would allow for the
development of retail sales and service uses that caters to not only nearby residents,
but the entire community. Any planned development on the subject property will be
required to utilize the shared driveway access off of Southwest Parkway that currently
exists.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The property can currently be marketed for C-1, General Commercial uses, which is the
City’s least restrictive commercial zoning designation. However, due to extensive
floodplain located on the property, marketability for commercial development may be
lessened. This can be attributed to commercial development, in general requiring a
greater degree of site visibility.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: There is an existing 12-
inch water main available to serve this property. Sanitary sewer service to the property
is available via an existing 10-inch main. Drainage is mainly to the east within the
drainage basin of Bee Creek Tributary B. The property is partially encumbered by FEMA
Special Flood Hazard Area. All utilities shall be designed in accordance with BCS Unified
Design Guidelines at the time of site development. Access to the property is available
through Southwest Parkway or an existing 50-foot Access Easement with the adjacent
property to the west. Existing utilities and access are adequate for the proposed use at
this time.
REVIEW OF CONCEPT PLAN
The following land uses are proposed for the PDD: natural areas of floodplain and open
space; and multi-family residential units consisting of approximately 16 dwelling units per
acre. The stated purpose statement of the PDD is as follows:
“The purpose of the PDD is to build a multi-family development consisting of
1, 2, and 3 bedroom units. The project will preserve the floodplain as open
space and dedicate and develop a multi-use path as shown on the bikeway
master plan. In addition the development will meet neighborhood protection
standards to protect the single-family development to the north.”
The Unified Development Ordinance provides the following review criteria for PDD Concept
Plans:
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1. The proposal will constitute an environment of sustained stability and will be in
harmony with the character of the surrounding area; The applicant has proposed a
multi-family residential land use, which conforms to the existing character along the
segment of Southwest Parkway from Welsh Avenue to Wellborn Road. The majority of
property within this area is developed as some form of multi-family dwelling. Additionally,
the Concept Plan calls for the preservation of the flood plain as open space.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be
consistent with the intent and purpose of this Section: The proposed concept plan
is in conformity with the proposed Comprehensive Plan Amendment that is being sought
concurrently with the rezoning request. Approximately a third of the property is in the
floodplain and will remain undeveloped as open space with the exception of the proposed
multi-use path. In addition, the Concept Plan proposes the development and dedication
of a multi-use path as shown on the City’s Bicycle, Pedestrian and Greenways Master
Plan. While the location of the multi-use path will be predominantly located within the
floodplain, additional land to construct the path outside of the floodplain would greatly
constrict any potential development on the property.
3. The proposal is compatible with existing or permitted uses on abutting sites and
will not adversely affect adjacent development: The proposed development calls for
multi-family residential dwellings, which are compatible with the adjacent multi-family
developments to the south and east. In addition, multi-family buffer standards as it
relates to single-family developed property will be required to be met at time of site plan
development. Buffers to commercial development are not required when developing after
commercial development is in place. Adjacent properties are almost completely built out
with the exception of the subject property and the future Campus Village development
across Southwest Parkway.
4. Every dwelling unit need not front on a public street but shall have access to a
public street directly or via a court, walkway, public area, or area owned by a
homeowners association: The proposed development will take access to Southwest
Parkway via a shared driveway access with the Southwest Crossing shopping center to
the west.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities: The
development includes the dedication and development of a multi-use path as shown on
the Bicycle, Pedestrian and Greenways Master Plan. At the April 13th, 2010 Parks and
Recreation Advisory Board meeting, the board approved the request to allocate Parkland
Dedication funds towards the development and construction of the multi-use path.
6. The development will not be detrimental to the public health, safety, welfare, or
materially injurious to properties or improvements in the vicinity: The concept
plan includes the protection of the floodplain that has not been filled. The minimum
neighborhood protection standards as specified in the UDO, including single-family height
protection and buffer and lighting standards will be required to be met.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses in
the area: The increased number of trips of 45 vehicles at the peak hour will have
minimal affect on the transportation system. However, due to the location of the
proposed multi-use path, mid block safety improvements will have to be provided such as
a raised median for pedestrian refuge, signage, pavement markers and pedestrian
flashers. These improvements will be the responsibility of the City to provide at a future
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date.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Planning & Zoning Commission Minutes – June 3, 2010
4. Ordinance
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BACKGROUND INFORMATION:
NOTIFICATIONS
Advertised Commission Hearing Date: June 3, 2010
Advertised Council Hearing Dates: June 24, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None
Property owner notices mailed: 26
Contacts in support: None
Contacts in opposition: None
Inquiry contacts: 1
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North General Suburban R-1, Single-Family
Residential
Single-family
residences, Southland
Subdivision
South
General Commercial
and Natural Areas –
Reserved (across a
minor arterial)
PDD, Planned
Development District Undeveloped
East Natural Areas –
Reserved, Urban R-4, Multi-Family Parkway Circle
Apartment Complex
West General Commercial C-1, General
Commercial
Southwest Crossing
shopping center
DEVELOPMENT HISTORY
Annexation: 1969
Zoning: R-1, Single-Family Residential upon annexation (1969),
R-1, Single-Family Residential to C-1, General Commercial (1975)
Final Plat: Subject property was final platted as part of William Brooke Hunter
Estates in 2004 and subsequently replatted in 2006.
Site development: A portion of the property has been developed as a driveway access
for the existing Southwest Crossing shopping center. In 2009, portions
of the site, including part of the Natural Areas – Reserved, were
graded and filled to accommodate commercial development.
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109
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
June 3, 2010, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Doug Slack, Paul Greer and Mike
Ashfield, and Hugh Stearns
COMMISSIONERS ABSENT: Tom Woodfin and Scott Shafer
CITY COUNCIL MEMBERS PRESENT: David Ruesink
CITY STAFF PRESENT: Senior Planners Lindsay Kramer and Jason Schubert, Staff Planners
Lauren Hovde, Matt Robinson, and Matthew Hilgemeier, Graduate Civil Engineer Erika
Bridges, Assistant City Engineer Josh Norton, Greenways Program Manager Venessa Garza,
Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock, City
Engineer Alan Gibbs, Director Bob Cowell, First Assistant City Attorney Carla Robinson,
Action Center Representative Kerry Mullins, and Administrative Support Specialist Brittany
Caldwell
1. Call meeting to order.
Chairman Nichols called the meeting to order at 7:00 p.m.
2. Hear Citizens.
Chuck Ellison, 2902 Camille Drive, College Station, Texas, thanked Chairman Nichols
for 16 years of service to the City of College Station.
Regular Agenda
5. Public hearing, presentation, possible action, and discussion regarding a Rezoning for
Copper Creek Condos from C-1, General Commercial to PDD, Planned Development
District for 6.236 acres located at 301 Southwest Parkway. Case #10-00500016 (MR)
Staff Planner Matt Robinson presented the Rezoning and recommended approval.
There was general discussion amongst the Commission regarding the Rezoning.
Commissioner Ashfield expressed concern about lighting on the back of the property.
Chairman Nichols opened the public hearing.
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Jane Kee, IPS Group, stated that the applicant plans to provide screening along the back
of the property where it abuts single family residences. She also stated that the applicant
would like to keep the development contained for safety reasons.
Commissioner Stearns expressed concern about fencing along the proposed multi-use
path. He stated that the view of the multi-use path should not be blocked by a fence. He
also asked that dumpsters not back up to the residential properties on Southland Street.
Chairman Nichols closed the public hearing.
There was general discussion amongst the Commission regarding the Rezoning.
Commissioner Stearns motioned to recommend approval of the Rezoning with the
following conditions: fencing along the rear of the property be required to have a
hedge wall with 100% opacity at three-feet height, no ambient lighting shall cross
the property line at the rear of the property, dumpsters not be allowed within 50
feet of the rear of the property, and two-thirds of the length of the fencing against
the multi-use path be open-type fencing. He also asked that the applicant create
good pedestrian connectivity to the commercial development to the west.
Commissioner Greer seconded the motion, motion passed (5-0).
Chairman Nichols recessed the meeting at 9:45 p.m.
Chairman Nichols reconvened the meeting at 9:50 p.m.
6. Adjourn.
Commissioner Greer motioned to adjourn the meeting. Commissioner Stearns
seconded the motion, motion passed (5-0).
The meeting was adjourned at 10:50 p.m.
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July 8, 2010
Regular Agenda Item No. 4
Public Hearing and Consideration of Budget Amendment # 3
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Public Hearing, possible action, and discussion on an ordinance
Budget Amendment #3 amending ordinance number 3202 which will amend the
budget for the 2009-2010 Fiscal Year in the amount of $10,878,428, increase the
number of regular full-time positions in the budget by two (2.0); and presentation,
possible action and discussion on two interfund transfers.
Relationship to Strategic Goals: Goal 1.1 Spending taxpayer money efficiently.
Recommendation(s): Staff recommends the City Council hold the public hearing
on Budget Amendment #3 and approve the budget amendment ordinance.
Summary: The proposed budget amendment is to increase the appropriations for
the items listed below by $10,878,428 and to increase the number of regular full-
time positions in the budget by two (2.0). The charter of the City of College Station
provides for the City Council to amend the annual budget in the event there are
revenues available to cover increased expenditures and after holding a public hearing
on such budget amendment. A number of items have been identified that need to be
considered in a budget amendment. Attached is a list of the items in the proposed
budget amendment.
Budget & Financial Summary: The City has resources or can reasonably expect
resources to cover each of the appropriations in this budget amendment.
Appropriations in the amount of $5,375,000 are for purchased power. $3,019,656 of
this budget amendment is to provide appropriation for federal grants awarded.
$1,501,454 is for capital projects including the Holleman Drive extension. The
attached list has the complete description of the items included in the this proposed
budget amendment.
Attachments:
1. Budget Amendment #3 Detail List, Budget transfer detail list
2. Ordinance
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Fiscal Year 2009-2010 Budget Amendment #3 Detail Listing
The proposed budget amendment is to increase the appropriations for the items listed below by $10,878,428.
When budget adjustments between Departments and/or Funds are necessary, Council approval is required.
Increases to personnel and interfund transfers also require Council approval. This proposed budget amendment
will increase the number of full-time equivalents (FTE’s) by two (2.0). Therefore, these items are included as part
of this Budget Amendment documentation.
1. Purchased Power - $5,375,000
This item will appropriate funds for the unanticipated increase in the cost of purchased power and
wheeling charges. Purchased power cost changes are due to customer load variances from the current
contract for power and the unanticipated maintenance outages required on our contracted power plant.
Changes to the wheeling charges represent transmission cost changes approved for additions and
improvements to the ERCOT transmission grid made by various transmission providers in the ERCOT
system. Transmission costs are determined on a yearly basis by the Texas Public Utilities Commission
(PUCT) with the new charges approved in the first quarter of the calendar year. These funds are
available in the Electric Fund balance. Increases due to usage will be offset by revenue received.
2. Holleman Extension – $1,121,454 (Streets CIP Fund) & $130,000 (Water CIP Fund)
(Budget Amendment)
On November 9, 2009, Council gave direction to Staff to proceed with the Holleman Extension project.
The proposed funding sources for the project will be the Streets Capital Improvement Projects (CIP)
Fund and the Water Capital Improvement Projects Fund. Funds in the amount of $1,003,546 have
already been appropriated to the Holleman Extension project. This item will appropriate within the
Streets CIP Fund an additional $1,107,954 to the Oversized Participation project and $13,500 to the
2008 GOB Traffic Signals project. These budgets will then be transferred to the Holleman Extension
project. It is anticipated that approximately $500,000 of the Streets portion of the project costs will be
recovered through assessments as the land is developed. In addition, funds in the amount of $130,000
will be appropriated to the Water CIP Fund for use on the water components of the Holleman Extension
project. As part of a development agreement, it is anticipated that, upon the completion of
construction, the Water expenditure will be reimbursed by the developer. The total project budget for
the Holleman Extension project will be $2,255,000.
3. Wellborn/F&B Traffic Signal – $250,000 (Budget Amendment)
On December 10, 2009, Council approved an Interlocal Agreement (ILA) with the City of Bryan for the
design costs related to the construction of a signal at the intersection of Wellborn Road with F&B and
Old College. The City’s portion of the design is estimated not to exceed $21,000. It is anticipated that an
additional ILA will be brought forth to Council for the construction of the signal. The total cost of the
project is estimated to be $250,000. This item will appropriate to the Streets CIP Fund an additional
$250,000. These funds will come from the New Traffic Signal project which was approved as part of the
2008 GOB.
4. Wastewater Collection System Planning Evaluation - $209,500 (Budget Amendment)
On October 19, 2009, Council approved a contract with HDR Engineering in the amount of $209,500 for
a Wastewater Collection System Planning Evaluation. The dynamic sewer model and the flow
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Fiscal Year 2009-2010 Budget Amendment #3 Detail Listing
monitoring are necessary to prudently manage the millions of dollars spent every year on the City’s
sewer system. The model will provide a much more accurate prediction of the effects of system
modifications such as line extensions or the rehabilitation of areas subject to high rates of inflow and
infiltration. This in turn will allow the City to more effectively prioritize system improvements and will
assist in designing lines of the appropriate size without overdesigning due to a lack of information. This
model will also provide an accurate assessment, during the development review process, on the impacts
of new development, infill, and re-developing areas based on the newly adopted comprehensive plan
and any future re-zoning requests. Also, the information about existing capacities is essential to
determine potential Impact Fees, so that staff can properly advise City Council in their decision whether
to implement City-wide impact fees. The funds for this item are available in the Wastewater Operating
Fund, but were not included in the FY10 budget. This item will appropriate the funds to the FY10
Wastewater Operating Fund budget.
5. CDBG Land Purchase – 204-220 Holleman Drive East - $2,080,802 (Community Development Fund) and
$299,821 (American Recovery and Reinvestment Act (ARRA)) (Budget Amendment)
This item appropriates an additional $2,080,802 in the Community Development fund for the purchase
of 204-220 Holleman Drive East. The FY10 Community Development budget currently includes $292,577
in CDBG land acquisition funds for this purchase. This will also appropriate the remaining purchase
funds of $299,821 in the ARRA Fund for a total purchase price of $2,673,200. This purchase was
originally anticipated to occur in FY09, however delayed negotiations pushed the acquisition to FY10.
The real estate contract for the land purchase was approved by Council on 10/19/2009. This acquisition
will be funded exclusively from federal funds as provided from the U.S. Department of Housing and
Urban Development (HUD). Funds are available in the Community Development and ARRA fund
balance.
6. Energy Efficiency & Conservation Block Grant – Energy Dept – $639,033 (Budget Amendment, 1.0 FTE)
Staff was notified on October 5, 2009 that the City’s application for stimulus funds administered by the
Department of Energy has been approved and awarded. The City will be receiving $791,100 for the
following projects approved by Council in June:
$65,000 – The first of three years of funding for a Sustainability Program to include paying the salary for
a Sustainability Coordinator (total funds for this are $195,000). This will add 1.0 FTE full time equivalent
to the ARRA Fund. This position will be funded for three years.
$552,975 - Significant upgrades at Stephen C. Beachy Central Park and Veterans Park to include
irrigation retrofits, installing solar-powered LED lighting, more efficient recycling/trash containers, and a
rainwater harvesting system.
$21,058 - Addition of two hybrid vehicles to the City fleet in FY2010. This funding covers the increase in
cost between two regular vehicles and two hybrid vehicles. Additional grant funds in the amount of
$22,067 will be budgeted in FY2011 to cover the increase in cost between one regular vehicle and a
hybrid vehicle and training. The total grant funds approved for this project is $43,125 and include
training for the fleet division and three hybrid vehicles.
119
Fiscal Year 2009-2010 Budget Amendment #3 Detail Listing
Funds in the amount of $791,100 were received for this grant on November 16, 2009. $130,000 of these
funds are for years two and three of the Sustainability Coordinator position and will be budgeted in
future fiscal years. The remaining $22,067 will be budgeted in FY2011 for the difference in upgrading a
vehicle to a hybrid vehicle. This item will appropriate budget in the amount of $639,033 in the American
Recovery and Reinvestment Act (ARRA) Fund for the FY10 expenditures.
7. American Recovery & Reinvestment Act of 2009 – $59,458 (Budget Amendment, Interfund Transfer)
This item approves a transfer from the Equipment Replacement Fund to the American Recovery and
Reinvestment Act of 2009 (ARRA) Fund in the amount of $37,022. The FY10 Equipment Replacement
budget includes funds for the purchase of two regular vehicles. The award of the Energy Efficiency &
Conservation Block Grant provides $21,058 in funding for the increase in cost between two regular
vehicles and two hybrid vehicles. The total purchase price of the two vehicles is $58,080. This item
approves the transfer of $37,022 from the Equipment Replacement Fund to the ARRA Fund. This item
also appropriates the purchase to come from the ARRA Fund. All Interfund transfers must be approved
by Council.
Funds in the amount of $22,436 were originally budgeted in the ARRA fund for the second allocation of
the 2009 Byrne Justice Assistance Grant (JAG) for FY10. These funds were originally classified as stimulus
and now are not. This item approves the transfer of funds from the ARRA Fund to the General Fund
Police Department budget and also appropriates the Police budget for the same amount. All Interfund
transfers must be approved by Council.
8. Education and Government Access (EG) funds for Public Communications Channel 19 Improvements -
$71,360 (Budget Amendment)
Education and Government Access (EG) grant funds are collected in addition to the cable franchise fee in
an amount equal to $0.15 per cable services customer per month. The City of College Station shall use
such grant for EG Channel(s) administered by City as City determines is in the public interest. The City
requests $11,900 of EG funds will be used to purchase a Computer/Editing Station, $31,100 in purchases
made for Field Production Equipment (monitors, audio, lighting kits, tripods/handheld devices), and
$16,100 for the purchase of Miscellaneous Supplies (filters, audio, lighting, video storage, cables,
battery packs) which will supplement the cameras and production equipment to enhance their
functionality. Additionally, $12,260 in Camera purchases (video, photography, lens) will provide the
flexibility and resources to perform productions at remote city facilities for events, programs and other
related TV19 programming. These purchases were appropriated by Council on April 8, 2010. These funds
are available in the General Fund fund balance and are restricted for use on EG purchases.
9. Lick Creek WWTP Forklift - $42,000 (Budget Amendment)
$42,000 in the Equipment Replacement Fund will be used for the purchase of a forklift for the Lick Creek
Waste Water Treatment Plant. This was an approved SLA in the FY10 Annual Budget and funds have
been appropriated in the Wastewater Fund for transfer to the Equipment Replacement Fund for this
purchase. This item appropriates these funds in the Equipment Replacement Fund and adds the Lick
Creek WWTP Forklift to the FY10 Approved New Fleet Purchases list on page 236 of the FY10 Approved
Budget document. Total FY10 Approved New Fleet Purchases will be $232,500.
10. Economic Development Strategic Plan - $200,000 (Budget Amendment)
This item appropriates $200,000 in the Economic Development Fund for professional services related to
120
Fiscal Year 2009-2010 Budget Amendment #3 Detail Listing
the development of a comprehensive Economic Development Strategy and Plan for the community that
will ultimately define and analyze the major components and programming elements currently
impacting and driving economic development, redevelopment and reinvestment in College Station.
Appropriations for this item were included in the FY08 and FY09 annual budgets as part of the City’s
Comprehensive Plan Update, but were not expended. Funds are available in the Economic Development
fund balance for this item.
11. Legal Costs in Property Casualty Fund – $300,000 (Budget Amendment)
Due to unanticipated legal costs associated with litigation occurring from the Property Casualty Fund
additional budget is needed in this line item. Funds are available in the Property Casualty Fund balance.
12. E-Ticket System Replacement – $100,000 (Budget Amendment)
This item appropriates $100,000 in the Equipment Replacement Fund operating budget for the
replacement purchase of the E-Ticket system. $50,000 of this purchase will be transferred from the
Equipment Replacement Fund fund balance. The remaining $50,000 must be appropriated and then
transferred from the Court Technology Fund to the Equipment Replacement Fund for the other half of
this purchase. Funds are available in the Equipment Replacement Fund and the Court Technology Fund
fund balances for this purchase. All Interfund transfers must be approved by Council.
13. Communications and Marketing Specialist (Budget Amendment, 1.0 FTE)
The Public Communications Division has proposed the addition of a 1.0 FTE Full-time Communications
and Marketing Specialist to provide support to the Public Communications division. This position is
funded by splitting one high level position into two lesser positions. Funds are available in the General
Fund.
121
122
July 08, 2010
Regular Agenda Item No. 5
Street Renaming – Portions of Jones Butler Road and I&GN Road
To: Glenn Brown, City Manager
From: Bob Cowell Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the
approval of an ordinance on changing the name of JONES BUTLER ROAD and I&GN
ROAD to HOLLEMAN DRIVE SOUTH.
Recommendation(s): Adopt an ordinance to change the street name.
Summary: In an effort to maximize efficiency for emergency responders including
fire, police, and medical services, the City of College Station strives to maintain
street names that are clearly distinguishable from others within our local 9-1-1
service area. In order to do this, Jones Butler Road located southwest of Harvey
Mitchell Parkway (FM 2818) and I&GN between Rock Prairie Road and Graham Road
North needs to be changed.
The City plans to realign Jones Butler Road to connect to Holleman Drive at the
intersection of Holleman Drive and Harvey Mitchell Parkway (FM 2818). This project
is currently under construction. Because Jones Butler Road has no through
connection at Harvey Mitchell Parkway the staff is recommending that the street
name of Jones Butler Road be changed southwest of Harvey Mitchell Parkway to
Holleman Drive South. The name of Holleman Drive South will be carried on too its
intersection with Rock Prairie Road and then I&GN Road will also be renamed
between Rock Prairie Road and Graham Road North (see attachment). Finally the
street name of Jones Butler Road will end at the northeast intersection with Harvey
Mitchell Parkway.
The City’s Address Committee and the Traffic Management Team both met regarding
this issue and recommend the renaming of Jones Butler Road and I&GN Road to
Holleman Drive South.
The owners and residents of the four (4) properties that are addressed on these
roadways have been notified by letter of the proposed change (see attachment).
The United States Postal Service will recognize the existing street addresses for one
year as long as the current residents submit a change of address form to the postal
service.
Budget & Financial Summary: N/A
Attachments:
1. Holleman Drive South Letter
2. Holleman Drive South Ordinance
3. Holleman Drive South Map
123
124
June 22, 2010
Name
Address
City, State Zip
Re: Proposed Street Name Change
Dear Jones Butler Road and I&GN Resident:
In an effort to maximize efficiency for emergency responders including fire, police, and
medical services, the City of College Station strives to maintain street names that are
clearly distinguishable from others within our local 9-1-1 service area. Due to the City of
College Station plans to realign Jones Butler Road to connect to Holleman Drive at the
intersection of Holleman Drive and Harvey Mitchell Parkway (FM 2818), and Jones
Butler Road having no through connection at Harvey Mitchell Parkway, the City staff is
recommending to City Council that the street name of Jones Butler Road be changed
west of Harvey Mitchell Parkway to Holleman Drive South. The name of Holleman
Drive South will be carried on too its intersection with Rock Prairie Road (see
attachment). The section of I&GN Road between Rock Prairie Road and Graham Road
North will also be renamed.
The section of Jones Butler Road being realigned between Harvey Mitchell Parkway and
North Dowling Road is presently under construction.
Based on this information, we are recommending to the College Station City Council
that the Jones Butler Road street name be changed to Holleman Drive South. An item
will be sent to City Council on July 8, 2010 regarding the change. If City Council
approves this name change, it will be effective on July 18, 2010. You are receiving this
letter because you are one of the properties addressed on Jones Butler Road and I&GN
Road within the College Station City Limits. The United States Postal Service will still
recognize your Jones Butler Road and I&GN Road address for one year if a change of
address form is submitted.
If you have any questions regarding this issue, please feel free to contact Joe R. Guerra
Jr., AICP, PTP, Transportation Planning Coordinator by phone (979.764.3556) or e-mail
(jguerra@cstx.gov).
Sincerely,
Joe R. Guerra Jr., AICP, PTP, Transportation Planning Coordinator
Attachment: Holleman Drive South Map Exhibit
cc: Brittany Caldwell, Administrative Support Specialist
Mandi Alford, Staff Assistant
Ronnie Horcica, CSPD Technical Services Coordinator
125
1
2
6
1
2
7
1
2
8
End Jones Butler
Road realignment
construction
Begin Jones
Butler Road
realignment
construction
Begin Holleman
Drive South
street name
End Holleman
Drive South
street name
End existing Jones
Butler Road street
name
129
July 8, 2010
Regular Agenda Item No. 6
HEB Tower Point – 20 ft Public Utility Easement Abandonment
To: Glenn Brown, City Manager
From: Bob Cowell, Director of Planning and Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning a 5,097 square foot, 20-foot wide public utility
easement, which is located on Lot 13A of Block 3 of the Tower Point Phase 3 Subdivision
according to the plat recorded in Volume 9497, Page 120 of the Deed Records of Brazos
County, Texas.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This easement abandonment accommodates future development of this
subject tract. There are no public or private utilities in the subject portion of easement to
be abandoned.
The 5,097 square foot, 20-foot wide public utility easement to be abandoned is located on
Lot 13A of Block 3 of the Tower Point Phase 3 Subdivision according to the plat recorded in
Volume 9497, Page 120 of the Deed Records of Brazos County, Texas.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Attachment 5 - Application for Abandonment (On file with the City Secretary)
130
131
132
133
134
135
H:\Lond Projects R2\Wl\St~son Robert A Ploce\dwg\Exhblts\T Poht\Eowmmtr\Abandonment - Lot 13A Bock 3dwg 4/50/2MO 9:48:16 AM
I, r I
UNE TABLE:
UNE BEARING DISTANCE
L1 S48'59'28"W 258.50'
L2 N41'0OV58"W 20.00'
L3 N48'59'28"E 251.23'
L4 S60'58'37"E 21 28' EASEMENT ABANDONMENT
OF A PORTION OF
NOTES: CITY OF COLLEGE STAION, TEXAS
20' WIDE PUBLIC UnllTY EASEMENT
1. BEARINGS ARE PLAT CALL BEARINGS
ACCORDING TO THE PLAT OF TOWER 15,097 SQUARE Mi
POINT SUBDIVISION, PHASE 3,
ACCORDING TO THE PLAT RECORDED IN ACROSS
VOL 9497, PG. 120 OF ME OFFICIAL Lar I= BW 3
RECORDS OF BRAZOS COUNT/, TEXAS. TMz WNTSu~ PHASE3
.............................. WL 9497, PG. 120
SURVEYED: APRIL 2010 ROBERT STEVENSON SURVEYn A-54
COLLEGE STAION. BRAZOS COUNlY, TMAS
Sflo2,' SCALE: 1 "-50' APRIL, 201 0
mm? - gl*DlDIOLlYOL~=
~~~+P.o.IKN~~+~~+Ru~/MM~~
BY: S.M. KLlNG R.P.L.S. NO. 003 .
m KUNG ENGINEERING & SWMnNG
BRYAN. TD(AS
EXHIBIT A
136
Easement Abandonment
5,097 Square Feet
Part of Lot 13A, Block 3
Tower Point Subdivision - Phase 3
Robert Stevenson Survey, A-54
College Station, Brazos County, Texas
Field notes of a 5,097 square foot tract, lying and being situated in the Robert
Stevenson Survey, Abstract No. 54, College Station, Brazos County, Texas, and
being part of Lot 13A, Block 3 - 1.02 acres, Tower Point Subdivision, Phase 3,
according to the plat recorded in Volume 9497, Page 120, of the Official Records
of Brazos County, Texas, and being that portion of the City of College Station,
Texas - 20' wide utility easement, called 3.2621 acres and recorded in Volume
5282, Page 202, of the Official Records of Brazos County, Texas, which lies across
said Lot 13A (as shown on said plat of Tower Point Subdivision, Phase 3), and said
5,097 sq. ft. tract being more particularly described as follows:
COMMENCING at the %" iron rod found marking the east comer of the
beforementioned Lot 1 3A, same being in the southwest line of South Park Estates,
according to the plat recorded in Volume 795, Page 259, of the Official Records of
Brazos County, Texas, and being in the northwest right-of-way line of State Hwy No.
40;
THENCE N 60° 58' 37" W along the northeast line of the beforementioned
Lot 13A, same being the southwest line of the beforementioned South Park Estates,
adjacent to a fence, for a distance of 21 .I 8 feet to a 60d nail set at the east corner
of the beforementioned 20' wide utility easement (5282/202), at the PLACE OF
BEGINNING of this description;
THENCE S 48' 59' 28" W along the southeast line of the beforementioned
utility easement (5282/202), across the beforementioned Lot 13A, for a distance of
258.50 feet and corner in the northeast line of the 20' wide private access easement
and public utility easement as shown on the plat of Tower Point Subdivision, Phase
3, from which a W" iron rod marking the south corner of Lot 13A bears S 04O 03' 59"
W - 28.24 feet;
THENCE N 41° 00' 58" W along the northeast line of said private access 1
utility easement for a distance of 20.00 feet to a 60d nail set;
THENCE N 48' 59' 28" E along the northwest line of the beforementioned
utility easement (52821202) for a distance of 251.23 feet to the north corner of the
utility easement in the northeast line of Lot 13A, from which a W" iron rod at an 8"
creosote post fence comer marking the north comer of Lot 13A bears N 60° 58' 37"
W - 96.25 feet;
THENCE S 60° 58' 37" E along the northeast line of Lot 13A for a distance
of 21.28 feet to the PLACE OF BEGINNING, containing 5,097 sq. ft. of land, more
or ,less.
R.P.L.S. No. '20
Pre~ared 0412911 0
keslbdvd\~ower Point HEB - ezmt abandonmeot - 5097sqPt.wpd
KLlNG ENGINEERING AND SURVEYING
BRYAN. TEXAS
EXHIBIT A
137
H:\Lond Projects R2\Wl\St~son Robert A Ploce\dwg\Exhblts\T Poht\Eowmmtr\Abandonment - Lot 13A Bock 3dwg 4/50/2MO 9:48:16 AM
I, r I
UNE TABLE:
UNE BEARING DISTANCE
L1 S48'59'28"W 258.50'
L2 N41'0OV58"W 20.00'
L3 N48'59'28"E 251.23'
L4 S60'58'37"E 21 28' EASEMENT ABANDONMENT
OF A PORTION OF
NOTES: CITY OF COLLEGE STAION, TEXAS
20' WIDE PUBLIC UnllTY EASEMENT
1. BEARINGS ARE PLAT CALL BEARINGS
ACCORDING TO THE PLAT OF TOWER 15,097 SQUARE Mi
POINT SUBDIVISION, PHASE 3,
ACCORDING TO THE PLAT RECORDED IN ACROSS
VOL 9497, PG. 120 OF ME OFFICIAL Lar I= BW 3
RECORDS OF BRAZOS COUNT/, TEXAS. TMz WNTSu~ PHASE3
.............................. WL 9497, PG. 120
SURVEYED: APRIL 2010 ROBERT STEVENSON SURVEYn A-54
COLLEGE STAION. BRAZOS COUNlY, TMAS
Sflo2,' SCALE: 1 "-50' APRIL, 201 0
mm? - gl*DlDIOLlYOL~=
~~~+P.o.IKN~~+~~+Ru~/MM~~
BY: S.M. KLlNG R.P.L.S. NO. 003 .
m KUNG ENGINEERING & SWMnNG
BRYAN. TD(AS
EXHIBIT A
138
July 8, 2010
Regular Agenda Item No. 7
Royder Road Improvements
Public Hearing and a Resolution Declaring Intention
to Reimburse Certain Expenditures with Proceeds From Debt
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Public Hearing, presentation, possible action and discussion concerning
approval to proceed with engineering services for improvements to Royder Road and Greens
Prairie Trail and approval of a resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends proceeding with design and construction
phase services for these improvements.
Summary: College Station ISD (CSISD) is presently constructing Greens Prairie
Elementary School located on the southwest corner of Royder Road. The elementary school
is scheduled to open in August 2011. Royder Road, an existing 2-lane asphalt and gravel
road, will serve as the thoroughfare to provide access to the staff and bus entrance to the
elementary school. The driveway for the student drop-off will be located off Greens Prairie
Trail.
The school district completed a traffic impact analysis (TIA) as part of the design of the new
facility. The TIA recommended minimal improvements to Royder and Greens Prairie Trail.
However, CSID intends to improve Royder Road to allow reliable access to site.
Additionally, the Unified Development Ordinance requires that CSISD include a deceleration
lane along Greens Prairie Trail to help facilitate traffic into their parent drop off driveway.
The current thoroughfare plan classifies Royder Road a 4-lane minor arterial. The school
district has plans to construct two of the four lanes along Royder Road and the deceleration
lane along Green Prairie Trail; however, the Texas Education Code prohibits the school
district from spending funds for improvements on property they do not own. Therefore, the
school has requested that the City of College Station to construct these improvements and
assess the school district for the cost of the improvements.
In addition to the improvements planned by the school district, City Staff feels a dedicated
left turn into the site for westbound traffic along Greens Prairie Trail is necessary to ensure
parents accessing the school do not adversely impact the flow of traffic along Greens Prairie
Trail.
139
Budget & Financial Summary: It is proposed that funds for this project come from
capacity that is anticipated to be available in the Barron Road Widening Phase II project.
The Barron Road Widening Phase II project, which is being funded with 2008 General
Obligation authorized bond funds, is expected to come in under budget. It is anticipated
that a considerable portion of the funds expended on the Royder Road project will be
recoverable through a future assessment of CSISD.
The Royder Road project was not developed when the FY10 Approved Budget was prepared
and, therefore, was not included. This project will be included on an upcoming FY10 budget
amendment.
The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt” is necessary for this item because the long term debt has not been issued for the
project. The debt for the project is scheduled to be issued later this fiscal year.
Attachments:
1.) Project Map
2.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
140
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Royder Road
Royder Road Project Location Map
Legend
Royder Road Improvements
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July 8, 2010
Regular Agenda Item No. 8
Proposed Parks and Recreation Department Park Vendor Permit and
Dogs in Parks Ordinance
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a proposed
Parks and Recreation Department Park Vendor Permit and Dogs in Parks Ordinance.
Relationship to Strategic Goals: I.2 Those who benefit from services should pay
Recommendation(s): The Parks and Recreation Advisory Board and staff recommend
adoption of the proposed ordinance and resolution as provided.
Summary: In summary, the principal portion of the proposed ordinance outlines the park
vendor permit process and allows for the City Council to establish the payment of a fee for
the permit. The proposed resolution in turn incorporates the Park Vendor Permit Fees into
the current parks and recreation user fees schedule. The second portion of the ordinance
references dogs in parks and is simply a housekeeping effort to incorporate into the Code of
Ordinances the “leash free” operations that are currently in place at Lick Creek Park and the
two designated City dog parks at Steeplechase Park and University Park.
At the September 24, 2009 City Council meeting, staff was directed by the City Council to
separate the Park Vendor Permit process from the proposed user fees for parks and
recreation activities and facilities for the 2010 calendar year. The proposed fees at that
time included a $50 permit fee plus 10% of the gross revenues derived from any classes or
sales activities that occurred in the parks. The Council recommended that a joint meeting
with the Parks and Recreation Advisory Board be held to discuss private use of city facilities
and boot camps in the parks.
That joint meeting was held on November 16, 2009. At that meeting the Council directed
the staff and the Board to move forward with a permit and modest fee suggestion. The
Council felt that more stakeholder input in this area of operations in the parks was
warranted. The creation of a task force to study the issue was suggested. The staff would
later bring the task force suggestions to the Board for discussion and possible
recommendation to the Council.
A Park Vendor Permit Policy Task Force was established in late November that included two
members from the Parks and Recreation Advisory Board (Board), three representatives from
the local Fitness Boot Camp providers and two staff liaisons. The Task Force met several
times to discuss and develop the proposed Park Vendor Permit Policy. One of the
suggestions that the Task Force made was to include an opportunity for each Park Vendor
Permit holder to use their group as a volunteer work force to help the City with its special
events or normal cleanup duties in the parks themselves as a give back to the City, but this
was also in lieu of any permit fee being paid to the City. The Task Force made update
reports to the Board and delivered their final recommendation to the Board on April 13,
2010. The Board voted unanimously to recommend that the City Council consider the
proposed Park Vendor Policy with the amendment of adding a tiered permit fee based on
participation numbers to the permit process. The recommended tiered Park Vendor Permit
fees that would be in effect for a six months period were:
145
· Per class 10 or less participants - $25 Permit Fee/6 months
· Per class 11 to 25 participants - $50 Permit Fee/6 months
· Per class 26+ participants - $100 Permit Fee/6months
This item was brought back to the Board at the May 11, 2010 Board meeting for further
consideration of additional fees, including a percentage of gross revenues payment back to
the City. The Board decided to not make any changes to their original recommendation to
the City Council.
After further discussion with the Legal staff, it was decided that due to the enforcement
possibilities that the proposed policy would possibly raise, the adoption of an ordinance
related to the Park Vendor Permit process would be recommended. The Board reviewed
that ordinance and corresponding fees resolution at their rescheduled June 15, 2010
meeting. The Board voted 6-2 to recommend approval of the ordinance and resolution to
the City Council. The Park Vendor Permit Process is shown as Exhibit “A” of the proposed
ordinance. The attached resolution allows for incorporation of the Park Vendor Permit fees
into the current PARD user fees.
The Dogs in Parks portion of the proposed ordinance, shown as Exhibit “B”, is simply a
housekeeping effort to incorporate into the Code of Ordinances the “leash free” operations
that are currently in place at Lick Creek Park and the two designated City dog parks at
Steeplechase Park and University Park. Both the PARD and Legal staff felt that this would
help streamline the ordinance process in this instance by including both items in the same
ordinance.
Budget & Financial Summary: There are currently no fees being collected from these
types of vendors in the parks. An estimate of the possible revenues that could be
generated from these fees is in the range of $5,000 to $6,000 per year. Any future
proposed changes in these fees would have to be addressed as a part of the Parks and
Recreation Department’s annual user fees analysis and possible recommendations for the
Schedule of Fees for Parks and Recreation Services related to the FY 2010-11 Operating
Budget.
Attachments:
1. Ordinance
2. Resolution
3. Parks and Recreation Advisory Board Minutes, April 13, 2010
4. Parks and Recreation Advisory Board Minutes, May 11, 2010
5. Parks and Recreation Advisory Board Minutes, June 15, 2010
146
147
148
149
150
151
152
153
1
May 11, 2010
Parks and Recreation
Advisory Board
Regular Meeting Minutes
5. Presentation, possible action, and discussion regarding a proposed
Parks and Recreation Department Park Vendor Permit Policy and
associated fees: Marco A. Cisneros reported on this item of the Park
Vendor Permit Policy. Discussion followed. The Board decided to not make
any changes to their original recommendation made in April regarding the
Park Vendor Permit Policy, except to add “Per Class” to the permit fee. This
is a starting point for this type of system.
6. Update on PARD Summer Recreation Programs: Peter Lamont,
Recreation Superintendent, reported on this item. Discussion followed. This
was an informational item only, and no action was required.
7. Public Hearing, presentation, possible action and discussion
regarding the Recreation, Park, and Open Space Master Plan
revisions: Marco A. Cisneros reported on this item and the revisions that
have taken place. He also reported on the timeline for the Master Plan and
the time for possible adoption. Discussion followed. This was an
informational item only, and no action was required.
8. Update on May 3, 2010 Tour of PARD Facilities: The Board discussed
the May 3rd Board Tour, and agreed that a Fall tour would be necessary.
This was an informational item only, and no action was required.
9. Discussion and possible action concerning the Parks and Recreation
Advisory Board Goals for FY10: This was an informational item only, and
no action was required.
10. Presentation, possible action, and discussion concerning the current
Capital Improvements Program:
¾ Capital Improvements and Park Land Dedication Project
Lists of May 2010: Pete Vanecek, Senior Park Planner, reported
on the Capital Improvements and Park Land Dedication lists. This
was an informational item only, and no action was required.
¾ Dedications of Less than Five Acres: Pete Vanecek, Senior Park
Planner, reported on the Dedications of Less than Five Acres. This
was an informational item only, and no action was required.
• River Rock Estates ~ Park Zone 15
• Pasler’s Subdivision ~ Park Zone 2
• Concept Plan for F.S. Kapchinski Block One ~ Park Zone 6
• Lincoln & Churchill (FP – Replat) ~ Park Zone 1
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Coversheet council board appointments to agencies and local boards july 8 2010 meeting
July 8, 2010
Regular Agenda Item No. 9
Council Appointments
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion on selection of Council
members to fill vacancies on the following committees and boards.
Audit Committee
Brazos County Health Department
BVSWMA Policy Advisory Board
Comprehensive Plan Advisory Committee
Convention and Visitors Bureau
Intergovernmental Committee
Research Valley Partnership
Sister Cities Association
Transportation Committee
Wolf Pen Creek Oversight Committee
The following individuals are appointed by the City Council to represent the City of College
Station on joint boards and committees with other governmental agencies and community
groups.
Audit Committee
Mayor Nancy Berry Appointed 5/10
Jess Fields Appointed 5/10
Vacant
Arts Council of the Brazos Valley (College Station Representatives)
Tom Wilkinson Appointed 8/07 Reappointed to 2010
Katy-Marie Lyles Appointed 8/09
John Happ Appointed 8/07 Reappointed to 2010
Brazos County Health Department
Katy-Marie Lyles Appointed 8/09
Vacant
Brazos Valley Council of Governments Board of Directors
Mayor Nancy Berry
B/CS Metropolitan Planning Organization
Mayor Nancy Berry
BVSWMA Policy Advisory Board
Ben White September 30, 2011
John Crompton September 30, 2011
James Massey September 30, 2010
Brazos Valley Wide Area Network Council Services
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Coversheet council board appointments to agencies and local boards july 8 2010 meeting
City Council Appointments Page 2
July 8, 2010
Comprehensive Plan Advisory Committee
Dennis Maloney Appointed 7/08
Vacant
Convention and Visitors Bureau
Vacant
Stephen Moore
Dave Ruesink (Council Rep)
Intergovernmental Committee
Vacant
Vacant
Dave Ruesink Appointed 8/07 Reappointed 7/08
Research Valley Partnership Board
Vacant
Nancy Berry
Larry Hodges Appointed 7/08
Dave Ruesink (alternate) Appointed 7/08
Sister Cities Association
Dave Ruesink Appointed 8/06 Reappointed 7/08
Transportation Committee
Chairman Vacant
Vacant
Dennis Maloney Appointed 7/08
MPO Linda LaSuit
TTI Dennis Christianson
BVCOG Michael Parks
TxDot Bryan Woods
UDO Oversight Committee
Dennis Maloney
Wolf Pen Creek Oversight Committee
Dennis Maloney Appointed 7/08
James Massey Appointed 7/08 Reappointed 5/10
Vacant (Alternate)
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