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Home My WebLink About10/08/2009 - Regular Minutes - City CouncilMayor Ben White Mayor Pro Tem David Ruesink City Manager Glenn Brown Councilmembers John Crompton James Massey Dennis Maloney Katy-Marie Lyles Lawrence Stewart Minutes City Council Regular Meeting Thursday, October 08,2009 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL PRESENT: Mayor Ben White, Mayor Pro Tem Ruesink, Council members Crompton, Massey, Maloney, Lyles, Stewart STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, City Attorney Cargill Jr., Deputy City Secretary McNutt, Management Team I. Pledge of Allegiance, Invocation, Consider absence request, Hear Visitors Mayor White called the meeting to order at 7:00 pm with all Council members present. Mayor White led the audience in the Pledge of Allegiance. Fire Chief R.B. Alley provided the invocation. Hear Visitors: Hugh Lindsay, 400 Walton Dr. - spoke on the topic of rental registration and a recent citatim he received for non-payment of rental registration. He stated that he did not own rental property in College Station. Brian Alg TAMU student spoke on City's unnecessary spending regarding Red Light Camera pamphlets and the City's recent action to install surveillance cameras in Northgate and the construction of restrooms in Northgate. Presentation, possible action and disctrssion of corlscnt agenda items which co~~sists of ministerial or "housekeeping" items required by law. Iterns may be removed from the conser~t a~enda bv maioritv vote of the Cot~ncil. a. Approved minutes for City Council Special Meeting, September 1, 2009, workshop and regular meetings September 10,2009 and Joint meeting with CSISD, September 22,2009. b. Approved Resolution No. 10-08-09-2b for a Professional Services Contract with The Ground Crew, LLC, in the amount of $149,865.93 for the completion of the Texas Avenue Streetscape project. c. Approved request for the City to serve as a co-sponsor and contribute $2,500 to assist in City Council Regular Minutes Thursday, October 08, 2009 underwriting the Fall of the Berlin Wall 20th Anniversary celebration. Page 12 d. Approved bid awarding single purchase of electrical wire and cable maintained in inventory as follows: HD Supply $357,900; TEC $36,600 and Crawford Electric Supply $61,082.75. Total expenditure, $455,582.75. e. Approved budget of the Brazos Valley Convention and Visitors Bureau and funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY 10 in the amount of $1,107,000. f. Approved funding agreement between the City of College Station and the Research Valley Partnership for FY 10 in the amount of $300,000. g. Approved budget of the Arts Council of Brazos Valley and the operations and maintenance funding agreements between the City of College Station and the Arts Council of Brazos Valley for FY 10 totaling $208,000. h. Approved Resolution No. 10-08-09-2h replacing Resolution No. 9-1-2009-03 for the purpose of revising a polling place location and to correct language in the Interlocal Government Agreement with Brazos County for the conduct and management of the Special Election. i. Approved Resolution No. 10-08-09- 2i awarding a Professional Services Contract (#09-209) with Clark Condon Associates in an amount not to exceed $73,500.00, for the development of a master plan for the Wolf Pen Creek Water Feature and Festival Area Project (Project No. WP-0901). j. Approved an annual purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. k. Approved rejection of Bid 09-79 annual agreement for electric meters that are maintained in Electrical Inventory. Council member Maloney moved to approve consent items 2a thru 2k. Council member Lyles seconded the motion, which carried 7 - 0. FOR: Mayor Ben White, Mayor Protem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGANST: None 1. Presentation, possible action and disci~ssion on a bid award for the annual agreement for - various electrical items ant1 electric meters to be stored io inveutow as follows: Stuart C. Irbv S428,585.00; HD Supply $488,054.00; KBS S170,458.50; Tedlline S225,808.90; Hill Coum EIectric Supplv $25,572.00; Priester Mell and Nicholson S105,270.00; and $17,620.00 to be determined bv tie breaker procedures. Total estimated annual expenditure is $1,452,748.40. Cheryl Tumey, Assistant Finance Director presented bids on annual various electrical items and electric meters. Staff recommended awarding to the lowest responsible bidder meeting Page 13 City Council Regular Minutes Thursday, October 08, 2009 specifications as shown below plus an additional $17,620.00 to be determined by tie breaker (see below) for a total annual expenditure of $1,452,748.40. I. Stuart C. Irby $ 428,585.00 11. HD Supply $ 488,054.00 111. KBS Electric $ 179,458.50 IV. Techline $ 225,808.90 V. Hill Country Electric Supply $ 25,572.00 VI. Priester Mell and Nicholson $ 105,270.00 $1,452,748.40 Tie Bids KBS Electric Techline F- 1 Brace Deadend 8' Fiberglass 75x$1 80=$13,500 75x$1 80=$13,500 Priester Me11 Nicholson Techline F-4 Brace Deadend 1 O'Fiberglass 20x$206=$4,120 20x@$206=$4,120 Troy Rother, Assistant City Engineer introduced two youth from the College Station Cub Scout Troop 1074 to draw for two (2) tie breakers between KBS Electric & Techline and Priester Me11 Nicholson & Techline. Blaze with Troop 1074 drew - KBS Electric for F-1 Brace Deadend 8' Fiberglass at 75x$180=$13,500 Jasia with Troop 1074 drew - Techline for the F-4 Brace Deadend 1 O'Fiberglass20~@$206=$4,120 Council member Massey made a motion to award line item bids to Stuart C. Irby for $428,585.00, HD Supply for $488,054.00, KBS Electric for $179,458.50, Techline for $225,808.90, Hill County Electric Supply for $25,572.00, Priester Mell and Nicholson for $105,270.00 and award tie bids to KBS Electric for F-l Brace Deadend 8' Fiberglass at $13,500 and Techline for the F-4 Brace Deadend I O'Fiberglass at $4,120. Council member Stewart seconded the motion, which carried 7-0. FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None 2. Presentation, ~lossible action, and discussion of City Policy regarding Street Lighting for - Subdivisions in City Limits se~~icetl by Il'flr. Mark Smith, Director of Public Works presented an interim policy that reimburses developers or Home Owners Associations a monthly billing cost for BTU streetlights in College Station City Limits. This provides equity for College Station citizens regardless of their electric provider and College Station Utilities currently pays the same street lighting costs for areas served by CSU. The Reimbursement Agreement is proposed to be entered into by the developer or Home Owners Association. Upon proof of timely payment by Developer to BTU, and upon submittal of such proof to City, City shall reimburse Developer its regularly incurred monthly charges for electricity for Page 14 City Council Regular Minutes Thursday, October 08,2009 lighting such street lights. Staff recommended approval of this policy and authorizing City Manager to enter Reimbursement Agreements with developers or Home Owners Associations. Council member Maloney moved to approve policy and authorizing City Manager to enter Reimbursement Agreements with developers or Home Owners Association. Council member Lyles seconded the motion, which carried 7 - 0. FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None 3. Presentation, possible action. and discussion regarding a resolution awarding a Landscape - Maintenance Service Contract for seventeen (1.7) ~~~unicipal sites to Rainbow Gardens Kurserv for an annual espenditure of $152,168.00 and approval of a change order reducing the con tract by $30,285.00. David Schmitz, Assistant Director of Parks and Recreation presented two (2) resolutions for Landscape Maintenance Service Contracts and change order to reduce contact amounts for seventeen (17) municipal sites to Rainbow Gardens Nursery at $121,833.00 and twenty-seven (27) municipal sites to Landscapes, USA at $224,951.00. Council member Crompton moved to approve Resolution No. 10-08-09-03 for Landscape Maintenance Service Contracts and change order on (17) municipal sites to Rainbow Gardens Nursery. Council member Massey seconded the motion, which carried 7 - 0. FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None 4. Presentation, possible action, and discussion regartlinri a resolution awarding a Landscape - Maintenallre Service Contract for twentv-seven (27) municipal sites to Laadscapes, USA for an annual espe~~cliti~re of $265,787.00 and approval of a ellanoe order reducing the contract by S40,836.00. Items 3 and 4 were presented together. Council member Crompton moved to approve Resolution No. 10-08-09-04 for Landscape Maintenance Service Contracts and change order on (27) municipal sites to Landscapes, IJSA. Council member Massey seconded the motion, which carried 7 - 0. FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None 5. Presentatioa, possible action, and discussio~~ rer~arding the City's ap~ointment to the Brazos - County Appraisal llistrict. City Manager Glenn Brown provided information about an expired position on the Brazos County Appraisal District, which currently is Dr. Ronald Kaiser. Staff recommended reappointing Dr. Kaiser for another term as the City's representative on the Brazos County Appraisal District's Board of Directors. Page 15 City Counci I Regular Minutes Thursday, October 08,2009 Council member Maloney moved to approve the reappointment of Dr. Ronald Kaiser to the Brazos County Appraisal District's Board of Directors. Mayor Pro tem Ruesink seconded the motion, which carried 7 - 0. FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None 6. Adiourn. - Hearing no objections, Mayor White adjourned the meeting at 7:30 p.m. on Thursday, October 8, PASSED AND APPROVED this November 9,2009 ATTEST: APPROVED: A Mayor Ben White