HomeMy WebLinkAbout05/27/2010 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 2
2b - College Station Medical Corridor
No. 2b - Coversheet Medical Corridor Professional
Services Contract 5
Attachment 1 - Proposed Contract 6
Attachment 2 - Funding Agreement 34
2c - Justice Assistance Grant (JAG) Inter-local Agreement
No. 2c - Coversheet Justice Assistance Grant (JAG)
Inter-local Agreement 38
Inter-Local Agreement 39
2d - Request for Release of Lien on 4905 Lakeway Drive
No. 2d - Coversheet Release of Lien on 4905 Lakeway
Drive 46
Attachment 1 - Performance Letter from RVP 48
Attachment 2- Release of Lien 49
2e - Brazos Valley Council of Governments Grant Resolution
No. 2e - Coversheet Brazos Valley Council of
Governments Grant Resolution 53
Resolution 54
2f - Brazos Valley Council of Governments Grant Resolution
No. 2f - Coversheet Brazos Valley Grant Authorization 56
Resolution 57
2g - COPS Hiring Recovery Program (CHRP) Grant
No. 2g - Coversheet COPS Hiring Recovery Program
(CHRP) Grant 58
Resolution 59
2h - Regional Infrastructure Improvement Zones
No. 2h - Coversheet Regional Infrastructure
Improvement Zones 61
Resolution 62
No. 1 - Chapter 13 increasing the minimum requirement for
finish floor elevation on all buildings
No. 1 - Coversheet Ch. 13 Flood Hazard Protection –
Additional Freeboard 64
No. 2 - Update on FY 10 Budget and FY 11 Budget Planning
No. 2 - Coversheet Update on FY 10 Budget and FY 11
Budget Planning 65
No. 3 - Audit Committee Appointment
No. 3 - Coversheet Audit Committee Appointment 66
1
Mayor Council members
Nancy Berry John Crompton
Mayor Pro Tem Jess Fields
Dave Ruesink Dennis Maloney
City Manager Katy-Marie Lyles
Glenn Brown Lawrence Stewart
Agenda
College Station City Council
Regular Meeting
Thursday, May 27, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of Minutes for City Council Workshop and Regular Meeting,
April 22, 2010, May 17, 2010 and City Council Special Meeting, May 17, 2010.
b. Presentation, possible action, and discussion on a contract for professional services for the Assessment,
Planning and Design of a Medical Corridor in the amount of $245,539, and a joint funding agreement
between The College Station Med and the City of College Station.
c. Presentation, possible action, and discussion on an inter-local agreement (ILA) with Brazos County and the
City of Bryan for the purpose of application and acceptance of a U.S. Department of Justice, 2010 Justice
Assistance Grant (JAG).
2
City Council Regular Meeting Page 2
Thursday, May 27, 2010
d. Presentation, possible action, and discussion regarding a request for release of lien on 4905 Lakeway Drive
currently held by the City.
e. Presentation, possible action, and discussion regarding a resolution authorizing the Brazos Valley Council
of Governments to assist in funding a portion of advertising for the fall Household Hazardous Waste &
Computer Collection event and its solid waste educational program for the Brazos Valley Solid Waste
Management Agency in the amount of $30,000.00.
f. Presentation, possible action, and discussion on a resolution approving a Texas Commission on
Environmental Quality (TCEQ) and Brazos Valley Council of Governments Grant Application (BVCOG) in
the amount of $16,700.00.
g. Presentation, possible action, and discussion on the application and acceptance of a U.S. Department of
Justice, 2010 COPS Hiring Recovery Program (CHRP) Grant.
h. Presentation, possible action, and discussion supporting legislative action to establish regional
infrastructure improvement zones into federal tax law.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion an ordinance amending City of College
Station Code of Ordinances Chapter 13 increasing the minimum requirement for finish floor elevations
on all buildings from the current one foot above the Base Flood Elevation (BFE) to two feet.
2. Presentation, possible action, and discussion on an update of the City of College Station FY 10 Budget,
and FY 11 Budget Planning.
3. Presentation, possible action, and discussion regarding appointing two new council members to the
Audit Committee.
4. Adjourn.
3
City Council Regular Meeting Page 3
Thursday, May 27, 2010
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, May 27, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 24th day of May, 2010 at 2:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on May 24, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
4
May 27, 2010
Consent Agenda Item No. 2b
Medical Corridor Professional Services Contract
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion on a contract for professional
services for the Assessment, Planning and Design of a Medical Corridor in the amount of $245,539,
and a joint funding agreement between The College Station Med and the City of College Station.
Recommendation(s): Staff recommends approval of both the contract with Schrickel, Rollins &
Associates, Inc. and funding agreement with The College Station Med for the planning and design
phase of the Medical Corridor project.
Summary: In late 2009, Council heard a presentation and approved funding for a comprehensive
study to develop the associated market analysis, economic impact forecasting and modeling,
initiative visioning exercises, and to better determine the corridor’s exact size and scope. Staff has
worked with the preferred vendor, Schrickel, Rollins & Associates, Inc., to finalize the scope of
services for this planning and design phase of the Medical Corridor project, which is scheduled to
be completed within a twelve to eighteen-month period, and is ready to move forward pending
Council direction and approval.
Budget & Financial Summary: Funding for this contract was approved as a project under the FY
2010 Economic Development Fund in an amount of $300,000. In terms of total budget, $250,000
will be provided by the City and the remaining $50,000 will come from The Med to fund the project.
Attachments:
Attachment 1: Proposed contract with Schrickel, Rollins & Associates, Inc.
Attachment 2: Funding Agreement between the City and The College Station Med
5
CONSULTANT CONTRACT
This Contract is by and between the City of College Station, a Texas Municipal Home
Rule Corporation (the "City") and Schrickel, Rollins & Associates, Inc. (SRA) , a Texas
Corporation (the "Contractor"), whereby Contractor agrees to perform and the City agrees to pay
for the work described herein.
ARTICLE I
1.0 I This Contract is for Professional Services: Medical Corridor Assessment
Planning and Design (hereinafter the "Project"). The scope and details of the work to be
provided to the City by Contractor are set forth in Exhibit "A" to this Contract and are
incorporated as though fully set forth herein by reference. Contractor agrees to perform or cause
the performance of all the work described in Exhibit "A."
1.02 Contractor agrees to perform the work described in Exhibit "A" hereto and the
City agrees to pay Contractor a fee based on deli verables set forth in Exhibit "B" to this
Contract for the services performed by Contractor. The payment terms are net payable within
thirty (30) calendar days of the City's receipt of invoice. Upon termination of this Contract,
payments under this paragraph shall cease, provided, however, that Contractor shall be entitled to
payments for work performed in accordance with this Contract before the date of termination and
for which Contractor has not yet been paid.
1.03 The total amount of payment by the City to Contractor for all services to be
performed under this Contract may not, under any circumstances, exceed two hundred forty-
five thousand, five hundred thirty-nine dollars ($ 245,539.00 ).
1.04 The City may from time to time request changes in the scope and focus of the
activities, investigations, and studies conducted or to be conducted by Contractor pursuant to this
Contract, provided, however, that any such change that in the opinion of Contractor, the City
Manager, or the City's Project Manager varies significantly from the scope of the work set out
herein and would entail an increase in cost or expense to the City shall be mutually agreed upon
in advance in writing by Contractor and the City's Project Manager.
1.05 Written change orders for reimbursements or allowances may be approved by the
City Manager or his delegate provided that the change order does not increase the amount set
forth in paragraph 1.03 of this Contract by more than five percent (5 %). Changes in excess of
this amount must be approved by the City Council prior to commencement of the services or
work. Any request by the Contractor for an increase in the Scope of Services and an
increase in the amount listed in Section 1.03 of this Contract shall be made and approved
by the City prior to the Contractor providing such services or the right to payment for such
additional services shaH be waived. If there is a dispute between the Contractor and the City
respecting any service provided or to be provided hereunder by the Contractor, including a
dispute as to whether such service is additional to the Scope of Services included in this
Page 1
Contract No. _______
CRC 3116100 Rev. 02107107 6
Contract, the to continue providing on a timely all to
provided by Ir'~l"lnr hereunder, including any service as to which there is a dispute.
1.06 Article VI herein below, the Contractor shall all
work
The Contractor to
the most expedient and efficient manner to
with City
officials. Contractor
of it the City in order to
Contractor under this Contract
1J1W'':>,",':> as set forth in Exhibit "A".
contractor,
for materials
required for the
over the
to employ, supervise, manage, discharge, and
and subcontractors, and the City shall have no control of or supervision over
the Contractor or any of Contractor's subcontractors except to the limited extent provided
in this Contractor shall be liable for any misrepresentations. Any by
City's are binding on the City only when within the
'~nnrl""~l' by City.
ARTICLE II
2.01 Contractor to commence work on the by
a to begin work on the Project.
the Project,
Project,
Project
shall consult with the City and may, in some limited
as the but it is understood and agreed by the that
Contractor shall be an independent contractor at all times
or an employee of the City.
Page 2
Contract No. _______
CRC 3116100 Rev. 02107107 7
ARTICLE III
3.01 As an qualified professional, warrants that
provided by high industry standards,
and performances. of drawings,
or selection of equipment, the of .....""rCAn
and operation of its recommendations, and the
Contract, pursuant to a of performance
that it will exercise diligence and care and perform in a
pursuant to this Approval or acceptance
product under this shall not constitute, or
responsibility and liability of employees, agents, or for the exercise
and diligence necessary to fulfill Contractor's responsibilities under this Contract. Nor shall
City's approval or deemed to be the responsibility by
work products Contractor, its employees,
Contractor City informed of work
against any defects or its work.
3.03 Contractor shall responsible for using diligence to correct errors,
or unacceptable work product. Contractor shall, at no cost to the City, remedy
errors, deficiencies or any work found unacceptable, City's sole discretion, as
soon as possible, but no than fifteen (I5) calendar days receiving notice of
errors, deficiencies or work product.
3.04 Contractor's be the property of the City.
Contractor deliver to
notes, data, memorandum, models, and equipment
"nnl~r'lr·t ...r S possession or control and that are the City's or
nrrw,,,",rtu
ARTICLE IV
4.01 Indemnity. Contractor agrees to indemnify, defend, and hold harmless
the its officers, employees, and agents (separately coliectiveJy referred to in this
paragraph as "Indemnitee"), from and against any and aU claims, losses, damages, causes
action, suits, judgments, made by and liability of kind,
including all expenses of litigation, court other
damage to or loss of use any property, for to, or sickness or death of any
including but not limited to Contractor, any of subcontractors of or of
employee or invitee of Contractor or of any such subcontractors, that is by,
out of, related to, or in connection with, the negligence of and/or
Page 3
Contract No. _______
CRC 3116100 Rev. 02107107 8
performance of this Contract by Contractor or by any such subcontractors of any tier,
under this Contract.
4.02 It is agreed with respect to any legal limitations now or hereafter in effect
and affecting the validity or enforceability of the indemnification obligation under
Paragraph 4.01, such legal limitations are made a part of the indemnification obligation
and shall operate to amend the indemnification obligation to the minimum extent necessary
to bring the provision into conformity with the requirements of such limitations, and as so
modified, the indemnification obligation shall continue in full force and effect.
4.03 Release. The Contractor releases, relinquishes, and discharges the City, its
officers, agents, and employees from all claims, demands, and causes of action of every kind
and character, including the cost of defense thereof, for any injury to, sickness or death of
the Contractor or its employees and any loss of or damage to any property of the
Contractor or its employees that is caused by or alleged to be caused by, arises out of, or is
in connection with the Contractor's work to be performed hereunder. Both the City and
the Contractor expressly intend that this release shall apply regardless of whether said
claims, demands, and causes of action are covered, in whole or in part, by insurance and in
the event of injury, sickness, death, loss, or damage suffered by the Contractor or its
employees, but not otherwise, this release shall apply regardless of whether such loss,
damage, injury, or death was caused in whole or in part by the City, any other party
released hereunder, the Contractor, or any third party.
Page 4
Contract No. ___ ____
CRC 31 /6f()() Rev. 0210710 7 9
to or damages to
by the
policies,
V
Insurance
The Contractor shall procure and maintain at its sole cost and expense
duration this Agreement insurance claims injuries
property that may arise from or in connection with the performance of the work
Contractor, its representatives, volunteers, employees or
and endorsements required are as set forth on Exhibit "C".
ARTICLE VI
6.01 At time, the may terminate Project for convenience, in writing. At
who shall cease work immediately.
performed. In the event that City
pay Contractor for the performed and
of termination.
6.02 No term or provision of
of liability to the City by the City or of any of contract by
the Contractor. The City may withhold payments to the Contractor for the purpose of setoff until
the exact amount of damages due City from Contractor is determined and
ARTICLE VII
7.01 Contract made under and shall
agree that performance and all matters related
in Brazos
Texas.
Notices shall be mailed to the addresses designated herein or as may
deemed when sent
notify Contractor, in
Contractor for the
the City
expenses
designated in by to time and shall
prepaid Mail to
77842
Contractor:
Schrickel, Rollins & Associates,
76006
#200
Page 5
Contract No. _______
CRC 3116100 Rev. 02107107 10
7.03. Contractor, associates or subcontractors shall perform all the work
hereunder. agrees all of its employees, or subcontractors who work
on this Project shall fully qualified and competent to do the described hereunder.
Contractor shall undertake the work and complete it in a timely manner.
7.04 The shall comply with all applicable state, and
regulations, ordinances, and including not limited to Immigration
Control Act The may not knowingly obtain labor or
unauthorized alien. Contractor, not the City, must verify eligibility employment as
required by IRCA.
7.05 No waiver by hereto term or condition of this shall be
;3pnn.." or construed to be a waiver of any other term or condition or subsequent of the
same term or condition.
This all rights obligations contained herein not be assigned
by Contractor without the prior written approval the City.
7.07 If provision of Contract held to be ,-,,-"au,L, for
any reason, the proVISIOns continue to
competent jurisdiction finds that any provision of this Contract is invalid or unenforceable,
that by such provision it may become valid and then such provision shall be
deemed to be written, construed, and enforced as so limited.
7.08 This represents entire and agreement between the City and
Contractor and supersedes all prior negotiations, representations, or agreements, either written or
oral. This may only amended by written instrument approved executed by
7.09 The acknowledge that they have understood, intend to bound
by the terms and conditions of this Contract.
7.10 Contract will effective signed by the party whose makes
fully
(Remainder of this intentionally with cHlS'j(nUl page to immediately follow.)
Page 6
Contract No. _______
CRC 3116100 Rev. 02107107 11
--------
SCHRICKEL, ROLLINS & ASSOCIATES
1161 Corporate Drive West, Suite 200
Arlington, TX 76006
By:~~~~:..-:::;_~~~-=--____
Printed Name: Victor W.
Title:
Date:
CITY OF COLLEGE STATION
By:______________
Mayor
Date:_________
ATTEST:
City Secretary
Date: ________
APPROVED:
City Manager
Date:
City Attorney
Date: _______
Chief Financial Officer
Date: ------
Page 7
Conlract No. _ _ _____
CRC 3//6/00 Re v. 02/0 7/07 12
Exhibit
1. of Project
is a feasibility assessment, master design of improvements to
in and around the Highway 6 and Rock
several significant medically-oriented developments, encompassing approximately
acres between Rock Prairie Road Birmingham Roads, and a amount of
of this effort is to identify, and
as the build-out of area occurs.
of the corridor, creation an overall
implementation study
A&M University, as
area focus will center on facilities at Rock
yet allow for the associated development in
the market and carrying '"'..... ~J"""H improved infrastructure will
2. Purpose of the Project
purpose of the project is to promote continuity, and
new investment for medical or health care related uses in the special district
City of College Station as a whole. of the study will be to create a
developments that focus on medical care, and wellness that npf'''''TY\
an economic catalyst
or areas of the community.
address medical '"''''-<11''''''' industry, retail COllce:n
common glue that '''r'''''.....'''' .. is the
points. The transportation is in the public realm
through the form of landscaping, lighting, street furniture, access to
public realm features. This is upon which investment will
points are key intersections more intensive development will occur.
points signal gateways into on either side of the corridor. corridor
under preliminary consideration has the for approximately four
points.
following tasks are used to describe throughout the master planning
but sequential order.
8
Contract No. _______
CRC 3116100 Rev. 02107107 13
18 The consultant will meet representative(s) to
scope of services and work plan, clarify and receive base mapping
City as well as copies of any or historical background data
that would be helpful in the course of the The Consultant will also identify
any additional data needs, establish lines of communication, and clarify timetables.
18 Deli verables:
o Map
18 The consultant will an diagram using on-site
assessments with photo documentation planning and design
opportunities and chaI1enges. include:
arrival points and major
o medical district
o neighborhoods
o Visual axis and focal points
o Significant natural features or opportunities
o land use patterns
o Major vehicular and pedestrian
o Visual quality issues
o Projects in progress or under consideration
o Infrastructure
18
o Analysis diagram and technical summary
18 element of the project will
the team about recommended land uses to
and the land use plan. The details
during the initial team
that effort -determining
today and anticipating the
influence opportunity in
land ownership patterns
willingness on the part of participate in the
availability of utilities and owner willingness to
properties with design and related and requirements in order to build a
stronger marketing effort for
18 of the other considerations will help inform market will
demographic and economic growth in College Station and the surrounding area,
perceived role and status of Corridor today and how it compares with
competitive locations, prevailing land and building sale prices along with rental
and trends in real estate
9
Contract No. _______
CRC 3//6/00 Rev. 02107107 14
.. in this market and analysis will be some case
have attempted or
corridors. This
supplemented with the Confidential
stakeholders including community Special attention will
planning and development in the medically-related
A&M University. stakeholders may have already
studies or have development programs for
facilities that can be integrated into the overall market analysis.
.. Discussion among team in preparation for developing this work
that there will be in exploring medical opportunity
holistic way. By that, the means exploring a complete
medical providers, and perhaps branding that effort on a more comprehensive
of "Well ness" - the door for a broad array
>J'VLU,",L housing, or resort (including golf and
services, quality and convenience
medical-related workforce appropriate
Consideration will be given to current research being conducted by
in the market to the extent and applicable.
.. In summary, the Consultant s attitude is one of developing a vision for
the Corridor, approaching it holistically, anticipating the attractors that will
investment, patients, and ancillary real estate product. is a true
Place Making engagement. analysis will translate into a development
program recommending land uses their sizes and locations, phasing, quality
and related information to the planning.
.. Deliverables:
o Quantitative economic assessment proposed
Corridor and its
o opportunities with
o corridor development
communities.
.. Conduct Focus Group Interviews. The Consultant Team will up to 70
people on a confidential at 3 concurrent interviews lasting
minutes, preferably one person at a in each interview. This
infonnation that normally would not revealed in a fully public to
this process is that the comments the people that participate are never made
public as quotes. More important are the trends, patterns and valuable
information that can help to Consultant team.
10
Contract No. _______
CRC 3116100 Rev. 02107107 15
analysis,
development of
that may
II a group of Key Stakeholders.
Staff and representatives from local
by the City. The Role of this group is to
to review and take responsibility for
II Form a Citizens Advisory Committee
local
as a
individual citizens selected by the City.
guidance and feedback to the
recommending body and it will not take votes.
o 4 CAC Workshops. A maximum
CAC throughout the project. They
4 workshops will
will
andIssues," "Market Reconnaissance
"Refined Concepts and Implementation
Draft Concepts and Implementation
Task 4 -Concepts & Strategies
II Program: Develop a program derived from the initial
and input from the Key Stakeholders, CAC, and public to
the concept plan.
II Concept Plan: Graphically summarize the Consultant
for the Medical Corridor area to delineate a
will include:
o Street System and Parking
o Land Use Mix and Strategy
o Identity Creation
o Development Fonn and Character
o Gateways
o Signature Building and Landmark Opportunities
o StreetscapeIWalkability
o Public Open Spaces and Trails
o Infrastructure Improvements
II supply
the probable timing of proposed development.
research will be more specific. If it were for a land use
or more years off, a lesser level of research (more in the form
would be appropriate.
II Implementation Strategy: A full implementation strategy is
this project. All too frequently implementation consists of a land use plan and
zoning. What is needed however, is a more complete
landowner agreements, design and development standards, a
district, an entitlement process that encourages investment,
commitment to the corridor, public investment and public-private
Page 11
Contract No. _______
CRC 31/6/00 Rev. 02107107 16
implementation elements. A detailed for implementation of
Corridor will be prepared as this project
..
o Draft Concepts and Strategies
o Definition of District Boundaries
o Implementation Strategy, Plan and (recommended policy, tools,
and capital)
o Power Point Presentation of Concepts, Market Strategies and
Implementation
.. Based on feedback, the Concept Plan and
recommendations, and plan and associated
III Compile the plans, recommendations into a draft
which will include:
and Opportunities
o Vision and Guiding Principles
o Medical Corridor Plan
o Land Use
o
o
o Signature Building and Landmark Opportunities
o (height, massing, entrances,
o StreetscapelWalkability
o Space and Trails
o Opportunity Sites
o Strategies
o Improvements
o Analysis I Assessments
o Financial Feasibility
o
o Opinion of Probable Cost
Report
o Plan, Oblique Aerial
o Up to four (4) Character Sketches
o Specific Implementation Strategies for Land Capital Improvements, and
Funding
Page 12
Contract No. _______
CRC 3IJ6IOO Rev. 02107107 17
Stakeholder
meetings
"
" (l) Presentation to City in Public or Workshop
Additional be to the
Consultant, as mutually agreed to in
Section 1.05 of contract.
4. Optional Additional Services
receipt of
authorization City's on an hourly
rate basis with a mutually agreed "not to "''''''~..,...,·u include
following or other
..
.. Planning of facilities beyond original and/or budget III the
of services.
III mediation, litigation, depositions or similar legal
.. and hydraulics ;:nUU1\.,3.
.. assessment or environmental
.. renderings, and perspective are in basic
scope services. If additional artwork is that requires an from
the team, those will be provided as "additional " Refer to
"D" for examples. .. -Provide one (1) digital copy . ..
Hall meeting Conceptual
o Council Workshop Conceptual
o Individual Medical board meetings
o Any additional meeting requested
5. Deliverables
.. Kick Sheet Preparation (Task I) .. Site Analysis Diagram and Summary .. Quantitative and Qualitative of Proposed Corridor (Task .. Land Recommendations Development Opportunity Graphics 2) .. of Medical Industry Corridor Development in Comparable Communities
..
.. 4)
.. Strategies, Market Strategies Implementation
Page 13
Contract No. _______
CRC 311MX') Rev. 02107107 18
II Specific Implementation ",,-,':;;1\.,,;' for Land Uses, Capital Improvements, and Funding
5)
II Up to four (4) Character (Task 5)
II Report (Task Provide twenty (20) bound copies. one (l) digital copy
in PDF
II Master lilustrati ve Sketch (Task two (2) full size color
plots mounted on one (1) digital
Monthly status reports will for all related All deliverables will
provided to the City in a project website.
6. Reimbursable Expenses
following items, if provided, shall be considered reimbursable or additional to this contract.
II Printing and other costs beyond set in this contract.
II Special
II Travel
II Additional
to Section 1.05, all expenses shaH "n.."·"""",,rI in advance and
by the City'S Representative and at cost. These v"'''''''''' are not anticipated to "'''''.'''"''''
$15,000. Of this amount, $13,000 has been proposed as a for travel expenses.
Assumptions
will:
for confidential interview
Provide on existing plans (topographic GIS information,
photo and utility information within the study area) and
improvements for area, and all existing planned street and
widths, if known readily available. needed information will
assembled by the Consultant.
II Provide on-site team charrettes.
II Copy and drafts to Key Stakeholders CAe.
will:
II Produce and "digital" the City's submitted
topographic photo and existing information within
II Provide information to Key
and other
II Conduct all including presentations as defined
scope of services.
II Provide the city with a copy of all maps and n'r""""
II Provide the city with copies of the final
Page 14
Contract No. _______
CRC 3116100 Rev. 02107107 19
Billing will be monthly on a "percent complete" basis as outlined in Exhibit "B".
8. Summary of Professional Services Budget
1-Kick w/City
Task 2 -Analysis
3-Stakeholder Input
4 Concepts &
Task 5-Plan
6 -Meetings
Total
Task 7 3D Animation
Task 8 -Website
$ 12,685
$ 47,611
$ 188
$
$ 69,467
$
$ 25,000
$ 18,000
15
Contracl No. _______
eRe 3116100 Rev. 02107107 20
Payment is a
payable,
the
Exhibit B
Payment Terms
in the amount listed in Article I of this amount shall be
by the City pursuant to the schedule listed below and upon completion of
invoice from Contractor and written acceptance by the City.
diagram on following page.)
Page 16
Contract No. _______
CRC 3116/00 Rev. 02107/07 21
City of Station
Medical Corridor Study
Exhibit B: Schedule
1578l
April 8, 2010
August rr, 2010
August 13, 2010
;i\uguSI27.2010
October 29,2010
October 8. 2010
October 8. 2010
October 2H.~2010
A.
area. .............~...... +........... ~
B.
2
stai«Jhol,der ~tingJafternoon)
Summary of analysis (physical & markel)
PrEilliTI1l'l!lryciiscussiion o! C()f)(;t!pls(lnd opportunities
Program ~e\lelopmenl, markel Slr!tt~gl!J!>,al1d .conCEl!:,1 planning
(ey~.sl.llikehol~~r meeting (afternoon)
Plan
gi~
All
All
LC
July 19, 2010
Jul 19.2010
3 (evening)
Revle.!l'Jl.lEl:limifl!lIY analysi!i
4 Finalize analysis
Deliverables: Quan!llaliye & QuaJilali .., Analysis 01 Propooed Co.ooor,
Aecommendalkms Case
Siudies 01 Medical Ifl(luSlrY CO.ooof Dev'lIOllmaOi
Communities
D. &Strategies
Status reports will be provided monthly as part of the 'percent complete" billing
Page 17
ContractNo. ________________ _
CRC 3116100 Rev. 02107/07 22
c
Insurance Requirements
I. The Contractor to maintain the amounts of in this
Contract throughout the term of the Contract. following insurance shall be required:
General Liability
B. Liability
Workers'
D. Professional Liability
II. For each of policies, the Contractor's insurance coverage primary with
to the City, its employees and volunteers. Any insurance or self-insurance
or obtained by City, its officials, or volunteers, shall considered in
excess of the Contractor's insurance and shall not contribute to it. No term or provision of the
indemnification by the Contractor to pursuant to this shall be
rnrprp·rI as limiting or otherwise affecting the terms of insurance coverage.
and endorsements furnished to the s Representative at
time of execution Agreement, attached hereto as Exhibit approved by the
before work commences.
III. The Contractor shall include all subcontractors as Additional under its policies,
or shall furnish certificates and endorsements for each subcontractor. Coverages for
to all requirements herein.
General Applicable to All
A. Only carriers licensed to do State of
shall accepted.
B. Deductibles shall be listed on of insurance and are acceptable only
on an "occurrence" basis for property damage only.
C. policies are not except for Liability
D. shall not be
in coverage or in limits except after
been to City of '-V.ll\vJ:;\v
certified mail, return requested.
certified copies of insurance policies furnished to the
City.
F. The
or its authorized
and warranties:
insurance company is ,",,-,,,,,,",u and admitted to business in the
Texas
18
Contract No. _______
CRC 31J6100 Rev, 02107107 23
The insurance policy is on forms provided by
Board of or
3. are included according to
provisions is
City of College Station, ~...~..~.v, employees, and volunteers are to
named Additional Insureds on Commercial General Liability and
Automobile Liability shall contain no
on the scope of protection
volunteers.
General Liability
shall be
Service's
No coverage shall be standard policy without
individual exclusions being .....''''-'A'V.... for and acceptance.
The coverage shall include but not limited to premises/operations;
contracts; products/completed contractual liability (insuring
indemnity provided exposures exist, Explosion,
Underground coverage.
City shall be named as Additional Insured, and the policy shall be endorsed
to rights of subrogation, to primary and non-contributory with to
self-insurance or the City.
Ll'Ul'".....,''''''' Automobile Liability
shall be written
accordance with the current Guide.
Minimum Combined Single $1,000,000 per occurrence for bodily injury
and property damage.
The Business Auto Policy must show Symbol I in the Covered Autos of
the liability section Item 2 of declarations page.
coverage shall include or rented autos, non-owned any
autos and hired autos.
Workers Compensation Insurance
to the
19
Contract No. _______
CRC 3/16/00 Rev. 02/07107 24
employees any and all subcontractors, other persons providing
on the Project must be covered by a workers' compensation insurance policy,
directly their employer's policy (the Contractor's, or
subcontractor's policy) or through an agreement on an
approved form. Accordingly, if a subcontractor not have his or
own policy and a coverage is Contractors and subcontractors
must use that of the form whereby the to nrr."ltrl
to the employees of the subcontractor. portion of that
would otherwise allow them not to provide coverage the employees an
independent contractor may not be
the following terms: B. The workers compensation shall
1. Employer's Liability limit $1,000,000 for accident is required.
2. Waiver Our Right to Recover From Others Endorsement, WC
42 03 04" shall be included in this
3. must appear 3A of the
Item
and the ofNV, WA, WV, and WY.
s
must contain the following: All States except
Pursuant to explicit terms of Title llO.llO(c)(7) of the
Administrative Code, this specifications, all
on this Project must include terms and conditions set forth without any
additional words or '~"""'~'J, except required to accommodate the specific
document in which are contained or to impose standards
documentation:
Definitions:
A copy of a of a
Workers' Compensation
Commission, or a coverage agreement (TWCC-81, or TWCC-84),
showing statutory workers' compensation insurance coverage for the person's or
entity's providing on a the of the project.
Duration of the project -includes the time from the of the work on the
project until the Contractor'slperson's work on the project has been completed
and accepted the governmental entity.
certificate of authority to self-insure issued by the
or entities performing all or of the
services the Contractor undertaken to perform on project, regardless of
whether that person contracted directly with the Contractor and regardless
has employees. This includes, without limitation,
Contractors, subcontractors, leasing motor carriers,
owner-operators, of any or employees of any which
20
Contract No. _______
CRC 3/16/00 Rev. 02/07107
whether that
25
furnishes to provide services on the project. "Services" include, without
limitation, providing, hauling, or delivering equipment or materials, or providing
transportation, or other related to a project. " does not
activities unrelated to the such as foodlbeverage vendors, office
supply deliveries, and delivery ofportable toilets.
shall provide coverage, on proper reporting of
and payroll amounts andfiling of any agreements,
that meets the statutory requirements Texas Labor Code, Section 401.011(44)
for all employees of the Contractor providing services on the for the
duration
The Contractor must provide a certificate of coverage to the governmental
entity prior to being awarded the contract.
D. If the period shown on the Contractor's current of
coverage during the duration of the the Contractor must, to
the end of the coverage period, file a new certificate with the
governmental entity showing that coverage has been extended.
The Contractor obtain from person providing on a project,
and provide to the governmental entity:
(1) a certificate of coverage, prior to that person beginning work on
the project, so the governmental entity will on file
coverage coverage for all persons providing
and
(2) no later than seven calendar by the Contractor,
a new of coverage showing if the
coverage shown on of coverage ends during
the duration of the project.
The Contractor shall retain all required certificates of coverage for
of the project and for one thereafter.
G. The Contractor shall notify the governmental in writing by certified
mail or personal delivery, 10 calendar days after the Contractor or
should have known, or any that materially affects provision
of any providing services on the project.
H. The Contractor shall post on each project site a notice, in the fonn and
manner prescribed by the Workers' Compensation Commission, infonning
all persons providing services on the project that they are required to
and stating how a may verify and report of coverage.
21
Contract No. _______
CRC 3116/00 Rev. 02107107 26
l. Contractor shall contractually require each with whom it contracts
to services on a project, to:
(1) provide based on reporting classification
codes and payroll amounts and filing of any coverage agreements, that
meets the statutory requirements of Texas Labor Code, Section
401.011(44)for all of its employees providing on the for
the duration of the project;
(2) provide to the Contractor, prior to that person beginning work on
the a certificate showing coverage is
provided for employees person providing services on
for the duration of the project;
(3) provide the prior to the end of the period, a
new of showing of coverage, if the coverage
period shown on the current of coverage ends during
duration of the project;
(4) obtain from other person whom it contracts, and provide
to the Contractor:
(a) a certificate of coverage, prior to other person
beginning work on the project; and
(b) a new of coverage showing extension of
prior to the end of the period, coverage
period shown on the current certificate of coverage ends during
the duration the project;
(5) required certificates on file for the duration
of the andfor one year thereafter;
(6) notify the governmental entity writing by mail or
personal delivery, 10 calendar after the knew or
should have known, of any change that materially affects the provision of
coverage of any person providing services on the project; and
(7) contractually require person whom it to
as required paragraphs (a) -(g), with the certificates of
to be provided to the person for whom they are providing
1. signing this or providing, or causing to provided a
the Contractor is representing to the entity that all
employees Contractor who will provide on the project will be
Page
Contract No. _______
eRc .1//6/00 Rev. 02107107 27
covered by workers' compensation coveragefor the duration of the project,
the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will with the appropriate
carrier or, in the case self-insured, with the Commission's Division
of Self-Insurance Regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or civil actions.
Contractor'sfailure to comply with any of provisions is a breach of
contract the Contractor that entitles governmental entity to the
contract if the Contractor does not the breach within ten calendar
days after of notice of breach from governmental "
Professional Liability
Coverage be written by a carrier with an "A: VIII" or rating in
accordance the current Key Rating
B. Minimum of $1 ,000,000 occurrence and $2,000,000 with a
deductible $100,000.00. Financial statements shall furnished to
upon request.
For "claims made" policies, a 24-month extended period shall
required.
Contract No. _______
CRC 3116100 Rev. 02107107 28
Exhibit D
Illustration Examples
~"' ---;
~~ jJO ~J...to~
~~... "",,,".,......., -
tw~"",, ·
~ 2· -. ...-( .. ,..
r;. "'U:::::'31:P tI;.!=5'~5r;:w.~ to j'
Sketch
A drawing that is done quickly without concern for detail. A sketch might be
made to capture the general mood of a scene, or to help the artist work out an idea
for a finished composition.
,
Perspective Drawing
A drawing that pictures objects or a scene in such a way that lines converge to a
point in the distance to show them as they appear to the eye with reference to
relati ve distance or depth.
Formal Rendering
An architect's representation of the inside or outside of a finished building, drawn
in perspective.
Page 24
Contract No. _______
CRC 3//6/00 Rev. 02/07107 29
Exhibit E
Certificates of Insurance
Page 25
Contract No. ________
CRC 3116100 Rev. 02107107 30
Cert ID 6200
DATE (MMIOOIYYYY)ACORD", CERTIFICATE OF LIABILITY INSURANCE I 5/3/2010
PRODUCER THIS CERTIFICATE IS ISSUED AS A MArrER OF INFORMATION
McLaughlin Brunson Insurance Agency, LLP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
6600 LBJ Freeway,
Dallas TX 75240
Suite 220 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
(214) 503-1212 (214) 503-8899
INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Trave1ers Indemnity Company
Schrickel, Rollins I< Associates, Inc. INSURER B: XL Specialty Insurance Company
1161 Corporate Drive West, Suite #200 INSURERC: Trave1ers Ind. Co. of Conn.
Arlington TX 76006 INSURERD: Travelers Lloyds Ins. Co.
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTlNlTHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~ POLICY NUMBER ON LIMITS
GENERAL. LIABILITY EACH OCCURRENCE $ 1 000 0007'COMMERCIAL GENERAL LIABILITY 5/5/2010 5/5/201.1. DAMAGE ~~ERENTEDD PACP1542L02A PREMISES Ea occurence) $ 1,000,000==+=J CLAIMS MADE [i] OCCUR MED EXP (Any one peffiOO) $ 10,000
j PERSONAL & AnV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: n II PRO. n LOC
PRODUCTS -COMPtOP AGG $ 2,000,000
~OMOBILE LIABILITY COMBINED SINGLE LIMIT $
C r-!ANY AUTO BA1544L05A 5/5/2010 5/5/2011 (fa accident) 1,000,000
r--AlL O\I\INED AUTOS 80DILY INJURY
(Per pernon) $
SCHEDULED AUTOS r-
r-HIRED AUTOS 80DILY INJURY
(per accldenl) $
NON-OllVNED AUTOS r-
r-PROPERTY DAMAGE
(per accident) $
RRAGE LIABILITY AUTO ONLY -EA ACCIDENT $
ANY AUTO OTHER THAN EAACC $
AUTO ONLY: AGG $
EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ 1,000,000
C t!J OCCUR D CLAIMS MADE CUP6598Y324 5/5/2010 5/5/201.1. AGGREGATE $ 1,000,000
$RDEDUCTIBLE $
RETENTION $ $
A WORKERS COMPENSATION AND UB6003Y831 5/5/2010 5/5/201.1. X I T~,$'I~~-rS I IO~-
EMPLOYERS' LIABILITY 1,000,000Am PROPRIETORIPARTNERlEXECUTIVE E.L EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? E.L. DISEASE -EA EMPLOYEE $ 1.000,000
~~~I~~~~~1~s below E.L. DISEASE -POLICY LIMIT $ 1,000,000
B OTHER Professional Lia.b. DPR9681863 12/12/2009 12/12/2010 $1,000,000 Per Claim /
$2,000,000 Ann'l Agg.
DESCRIPTION OF OPERATIONS t LOCA TIONS I VEHICUES I EXCLUSIONS ADOED BY ENDORSEMENT I SPECIAL PROVISIONS
The claims made professional liability coverage is the total aggregate limit for all claims
presented within the policy period and is subject to a deductible. The City of College Station, its
officials, employees & volunteers, TOWNSCAPE, Inc. and Leland ConSUlting Group are named as
Additional Insureds with a Waiver of Subrogation as required by contract on the General and Auto
Liability coverages. General liability is on a primsry and non-contr1butory basis. Auto 11baility
CERTIFICATE HOLDER CANCELLATION
City of College Station -Director of
Economic & Camlnmity Development
Attn: David Gwin
P. O. Box 9960
College Station TX 77842
I
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WIUL ENDEAVOR TO MAIL ~DAYS WRITTEN
NOTICE TO THE CER1'1F1CATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHAUL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE ~lcr-
ACORD 25 (2001/08) @ACORDCORPORATION1988
Page 1 of 1 31
5/3/2010
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the insurer(s), authorized or producer. and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the listed thereon.
ACORD 25 (2001/08)
Page 2 of 1 32
DESCRIPTION OF OPERATIONS SECTION CONT INUED OATI!
5/3/2010
CERTIFICATE HOLDER:
City of College Station -Director of
Economic & Community Development
Attn: David Gwin
1'. O. Box 9960
College Station TX 77842
INSURED:
Schrickel, Rollins & Associates, Inc.
1161 Corporate Drive West, Suite #200
Arlington TX 76006
is on a pr~ry basis. A Waiver of Subrogation is shown in favor of the additional insureds on the
workers compensation. Coverage shall not be suspended, voided, canceled. or reduced in coverage by
endorsement or in limits except after thirty (30) calendar days prior written notice has been given
to the City of College Station REI Draft Medical Corridor Contract
[)()C (10/2003)
Page 3 of 3 33
34
35
36
37
May 27, 2010
Consent Agenda Item No. 2c
Justice Assistance Grant (JAG) Inter-local Agreement
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion on an inter-local
agreement (ILA) with Brazos County and the City of Bryan for the purpose of application
and acceptance of a U.S. Department of Justice, 2010 Justice Assistance Grant (JAG).
Recommendation(s):
Staff recommends Council approval.
Summary:
This Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider
of federal criminal justice funding to state and local jurisdictions and fund all components of
the criminal justice system. JAG funded projects may address crime through the provision
of services directly to individuals and /or communities by improving the effectiveness and
efficiency of criminal justice systems, processes and procedures.
College Station Police Department intends to utilize this funding for the purpose of
supporting local initiatives, technical assistance, training, equipment, supplies and
information technology projects in support of our community-oriented mission.
Budget & Financial Summary:
This 2010 JAG allocation for Brazos County is $91,598. This amount is based upon a
statutory, JAG formula that considers the jurisdiction’s share of State population and
reported part 1 violent crime statistics. The grant has no match requirement.
Individual recommended allocations designated by the Department of Justice are: Brazos
County- $0; Bryan- $65,353; College Station- $26,245 for a total of $91,598. Brazos
County has been certified as a disparate jurisdiction. As such, all jurisdictions must enter
into an Inter-Local Agreement to specify an award distribution to each unit of local
government in a manner that will address disparity and furthermore, must apply for funding
jointly.
College Station and Bryan Police Departments have agreed to provide 15% of their
recommended funding to Brazos County Sheriff’s office in an effort to address disparity. As
such, the resulting allocation is as follows: Bryan- $55,550.05; College Station- $22,308.25
and Brazos County- $13,739.70.
College Station Police Department will serve as the administering agency.
Attachments:
1.) Inter-local agreement
38
39
40
41
42
43
44
45
May 27, 2010
Consent Agenda Item No. 2d
Request for Release of Lien on 4905 Lakeway Drive
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding a request for
release of lien on 4905 Lakeway Drive currently held by the City.
Recommendation(s): N/A
Summary: Per the provisions of the Economic Development Agreement between the
Bryan/College Station Economic Development Corporation acting on behalf of the City of
College Station and StataCorp LP, entered into on March, 29, 1999, StataCorp is requesting
a release of lien on a three (3) acre parcel of land located at 4905 Lakeway Drive. The lien
was originally placed on the property by the City to ensure that StataCorp, LP successfully
completed construction of all contracted facilities and realized all required new and
additional job and payroll performance.
StataCorp is in compliance with the aforementioned agreements and has met or exceeded
all of their contract obligations consisting of capital improvement, job creation and gross
payroll increases, and fixtures, furniture and equipment purchases. Performance details of
these criteria are identified below.
Budget & Financial Summary: StataCorp’s required performance under the various
agreements and their associated compliance includes:
Improvements to Property:
· Required: 30,000 sq. ft.
· Realized: 38,915 sq. ft.
Capital Investment (by 2005):
· Required: $3,000,000.00
· Realized: $3,135,470.00 (Current Valuation: $5,143,270)
Furniture, Fixtures and Equipment / Personal Property (by 2005):
· Required: $265,000.00
· Realized: $292,200 (Current Valuation: $715,070)
Annual Incremental Payroll Increase
· Required (by 2009): $2,149,120.00
· Realized: $4,547,814.23
Annual Increase in full-time professional and full-time hourly positions
· Professional Positions Required (by 2009): 20
· Realized: 20
· Hourly Positions Required (by 2009): 24
· Realized: 45
· New full-time professional jobs created averaged at least $80,000 per year
· New full-time hourly jobs created averaged at least $11.00 per hour.
46
Attachments:
Attachment 1 – Performance Letter from RVP
Attachment 2 – Release of Lien Document
47
May 11, 2010
Mr. David Gwin, Director
Economic & Community Development
City of College Station
Post Office Box 9960
College Station, Texas 77842
RE: Stata Corporation Request for Release of Lien on Property Located at 4905 Lakeway Drive
Dear David:
Please accept this letter as certification that I, as an authorized representative and compliance officer of
the Research Valley Partnership, have received and reviewed all Stata Corporation’s Statements of
Compliance and certify that Stata Corp. has met or exceeded the performance requirements of the
Economic Development Agreement entered into on March 29, 1999 by StataCorp, LP and the City of
College Station and all other provisions therein.
As such, I request that the City of College Station initiate and process the release of the lien held by the
City on three (3) acres of Stata Corporation’s property located at 4905 Lakeway Drive, College Station,
Texas per the provisions of the previously mentioned Economic Development Agreement.
Sincerely,
Bob Malaise
Vice President of Economic Development Services
Research Valley Partnership
ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF BRAZOS
I, , certify that Bob Malaise signed the above statement in
my presence on , 2010.
Seal:
Notary Public, State of Texas
48
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A
NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY
OR ALL OF THE FOLLOWING INFORMATION FROM ANY
INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL
PROPERTY BEFORE IT IS FILED FOR RECORD IN THE
PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR
YOUR DRIVER'S LICENSE NUMBER.
RELEASE OF LIEN
Date: _____________________, 2010
Note:
Date of Origination: March 29, 1999
Original Amount: NINETY THOUSAND AND NO/100 DOLLARS
($90,000.00)
Maker: STATA Corporation a Texas corporation
Payee: BRYAN/COLLEGE STATION ECONOMIC DEVELOPMENT
CORPORATION acting on behalf of the CITY OF COLLEGE
STATION, TEXAS
Date of Maturity: As provided in said note.
Holder of Note and Lien: BRYAN/COLLEGE STATION ECONOMIC DEVELOPMENT
CORPORATION acting on behalf of the CITY OF COLLEGE
STATION, TEXAS
Holder's Mailing Address (including county): 1101 Texas Avenue
Brazos County
College Station, Texas 77840
Note and Lien Are Described in the Following Documents, Recorded in:
Economic Development Agreement Between the City of College Station,
Bryan/College Station Economic Development Corporation and STATA
Corporation dated March 29, 1999, recorded in Volume XXXX, Page XX, Official
Records of Brazos County, Texas.
49
Deed of Trust dated June 2, 1999, from STATA Corporation to George K. Noe,
Trustee, for Bryan/College Station Economic Development Corporation acting on
behalf of the City of College Station, Texas, recorded in Volume 3506, Page 185,
Official Records of Brazos County, Texas.
General Warranty Deed dated June 2, 1999, executed by Robert M. Worley,
President/CEO of Bryan/College Station Economic Development Corporation,
recorded in Volume 3506, Page 182, Official Records of Brazos County, Texas.
Corrected General Warranty Deed dated February 28, 2000, executed by Robert
M. Worley, President/CEO of Bryan/College Station Economic Development
Corporation, recorded in Volume 3738, Page 0331, Official Records of Brazos
County, Texas.
Property Subject to Lien (including any improvements):
Being all that certain 3.000 acre tract or parcel of land lying being situated in S.W.
ROBERTSON SURVEY, Abstract No. 202 in College Station, Brazos County,
Texas, and being a portion of the 200 acre tract conveyed to the City of College
Station by the College Station Economic Development Foundation on December 3,
1991 and recorded in Volume 1385, Page 14 of the Official Records of Brazos
County, Texas; said 3.000 acre tract or parcel of land being more particularly
described by metes and bounds in Exhibit “A” attached hereto and made a part
hereof for all purposes.
Holder of the note acknowledges the fulfillment of lien terms and conditions and hereby
releases the property from the lien.
When the context requires, singular nouns and pronouns include the plural.
ATTEST: CITY OF COLLEGE STATION
_____________________________ BY: _____________________________
CONNIE HOOKS, City Secretary NANCY BERRY, Mayor
50
THE STATE OF TEXAS §
§ ACKNOWLEDGEMENT
COUNTY OF BRAZOS §
This instrument was acknowledged before me on the day of _________________, 2010, by
Ben White, as Mayor of the City of College Station, a Texas municipal corporation, on behalf
of said municipality.
____________________________________
Notary Public in and for the State of Texas
PREPARED IN THE OFFICE OF: RETURN ORIGINAL DOCUMENT TO:
City of College Station City of College Station
Legal Department Legal Department
P.O. Box 9960 P.O. Box 9960
College Station, Texas 77842-9960 College Station, Texas 77842-9960
51
52
May 27, 2010
Consent Agenda Item No. 2e
Brazos Valley Council of Governments Grant Resolution
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
authorizing the Brazos Valley Council of Governments to assist in funding a portion of
advertising for the fall Household Hazardous Waste & Computer Collection event and its
solid waste educational program for the Brazos Valley Solid Waste Management Agency in
the amount of $30,000.00.
Recommendation(s): Staff recommends approval of the resolution authorizing the
funding assistance from the Brazos Valley Council of Governments.
Summary: The Brazos Valley Solid Waste Management Agency conducts a semi-annual
regional Household Hazardous Waste & Computer Collection event for the disposal and
recycling of household hazardous waste and electronic waste. Brazos Valley Solid Waste
Management Agency will be able to receive a financial contribution from the Brazos Valley
Council of Governments in the amount of $30,000.00 to assist in funding a portion of
advertising for the fall Household Hazardous Waste & Computer Collection event. The
resolution will allow BVSWMA to use these funds for television, radio and newspaper
advertising that will reach the entire Brazos Valley region, to print flyers to distribute to
local and regional schools and to purchase T-shirts for staff and volunteers to promote the
Household Hazardous Waste & Computer Collection event.
Budget & Financial Summary: The Brazos Valley Solid Waste Management Agency has
$6000.00 in currently budgeted advertising funds that are used to support each Household
Hazardous Waste & Computer Collection event. The remaining funds will be used to
supplement the cost of collections. The City of Bryan will also consider a resolution
authorizing the application.
Attachments:
1. Resolution
53
54
55
May 27, 2010
Consent Agenda Item No. 2f
Brazos Valley Grant Authorization
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on a resolution approving a
Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of
Governments Grant Application (BVCOG) in the amount of $16,700.00.
Recommendation(s): Staff recommends approval of the grant application with TCEQ and
BVCOG in the amount of $16,700.00.
Summary: The Brazos Valley Council of Governments (BVCOG) is now accepting Requests
for Project Applications. BVCOG has $85,405.65 in funding from the Texas Commission on
Environmental Quality (TCEQ) for FY 2011 solid waste implementation project grants.
The City of College Station Public Works Staff has completed the grant application and is
requesting funding in the amount of $16,700.00 to purchase 1500 Water Bottles, 3000
Foldable Shopping Totes, 1000 Activity Books, and Brazos Valley Earth Day advertising.
These materials will help educate the public about the 4 R’s of Recycling: Reduce, Reuse,
Recycle, and Rebuy. Brazos Valley Earth Day continues to grow every year; the funding will
allow the City of College Station to continue participation as a Hosting Entity alongside City
of Bryan, TAMU, Brazos Valley Council of Governments, Keep Brazos Beautiful, Brazos
Valley Solid Waste Management Agency, Inc., and the Brazos Valley Children’s Museum.
The last Earth Day hosted in College Station on April 17 brought more than 2000 people.
Budget & Financial Summary: Grant Application in the amount of $16,700.00, no
matching or in-kind funds needed.
Attachments:
1. Resolution of Support
56
57
May 27, 2010
Consent Agenda Item No. 2g
COPS Hiring Recovery Program (CHRP) Grant
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion on the application and
acceptance of a U.S. Department of Justice, 2010 COPS Hiring Recovery Program (CHRP)
Grant.
Recommendation(s):
Staff recommends Council approval.
Summary:
In 2009, the Office of Community Oriented Policing Services (COPS Office) announced the
availability of funding under the COPS Hiring Recovery Program (CHRP). At that time, the
COPS Office received funds from the American Recovery and Reinvestment Act of 2009 to
address the personnel needs of state, local, and tribal law enforcement.
While the City of College Station applied in 2009, the City was not selected as an award
recipient at that time. Agencies with a pending 2009 CHRP application will be invited to
provide targeted updates to their pending applications which will then be re-evaluated.
There is no local match requirement for CHRP, but grant funding will only be provided for
current entry-level salary and benefits. Therefore, any other associated costs will be the
responsibility of the grantee agency.
CHRP grants will provide 100 percent funding for approved entry-level salaries and benefits
for 3 years (36 months) for newly-hired, full-time sworn officer positions (including filling
existing unfunded vacancies) or for rehired officers who have been laid off, or are scheduled
to be laid off on a future date, as a result of local budget cuts.
At the conclusion of federal funding, grantees must retain all sworn officer positions
awarded under the CHRP grant for a period of at least 12 months beyond the time the
funding expires for a given position. The retained CHRP-funded position(s) should be added
to the grantees law enforcement budget with local funds, over and above the number of
locally-funded positions that would have existed in the absence of the grant.
The College Station Police Department will be applying to fund 6 full time entry level police
officers identified as staffing needs in the “Blueprint for the Future” but have not yet been
funded.
Budget & Financial Summary:
Anticipated fiscal impacts for these positions are as follows:
FY10/11- $xxx; FY11/12- $xxx; FY12/13- $xxx; after grant expiration FY13/14- $xxx.
These costs are required costs for proposed positions above and beyond those costs
approved by the grant. These costs include such items as: equipment, uniforms, training,
patrol cars, position upgrades all which are in line with the department’s “Blueprint for the
Future”.
Attachments:
1.) Resolution
58
59
60
May 27, 2010
Consent Agenda Item No. 2h
Regional Infrastructure Improvement Zones
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action and discussion supporting legislative
action to establish regional infrastructure improvement zones into federal tax law.
Recommendation(s): The Council Transportation Committee unanimously
recommended approval and that a resolution of support be sent to the City Council
for their consideration.
Summary: This item is brought forward at the request of the Council Transportation
Committee.
Michael Parks with the Brazos Valley Council of Governments presented at the
January CTC meeting an alternative transportation funding source proposal that is
currently circulating on Capitol Hill.
The Regional Infrastructure Investment Zone would help fund transportation projects
by giving tax credits to businesses that contributed funds towards transportation
projects. The zone, which is similar to a tax increment reinvestment zone, would
have to be set up by a local entity such as the Council of Governments or the
Metropolitan Planning Organization, through a regional process.
A resolution endorsing the proposed legislation was brought to the Committee at its
March meeting and it received unanimous approval that it should be sent to Council
for their consideration with a recommendation of approval. If approved, the
resolution will be sent to the City’s representatives in the US House and Senate.
Budget & Financial Summary: N/A
Attachments:
1. Resolution
61
62
63
May 27, 2010
Regular Agenda Item No. 1
Ch. 13 Flood Hazard Protection – Additional Freeboard
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action, and discussion an
ordinance amending City of College Station Code of Ordinances Chapter 13 increasing the
minimum requirement for finish floor elevations on all buildings from the current one foot
above the Base Flood Elevation (BFE) to two feet.
Recommendation(s): Staff recommends approval of this ordinance amendment.
Summary: This regulation would only apply to areas FEMA has designated as Special
Flood Hazard Areas (SFHA). The required minimum height above the BFE is commonly
referred to as “freeboard”. This freeboard functions as a safety buffer in the event that a
flooding event exceeds the 100 year flood heights. This can occur due to an unusual rainfall
event, or debris accumulation causing blocking the flow of water.
Raising the minimum height of finish floors in relation to the floodplain would increase flood
safety for occupants of buildings subsequently constructed in FEMA floodplain. Additionally,
increasing the freeboard from one foot to two will decrease the individual associated flood
insurance premiums as much as 50%. There is also related credit for increased standards
such as freeboard which would apply to all flood numerous cities and counties in Texas and
across the nation have similarly increased freeboard ordinances in place.
Increasing the freeboard is a Council initiated effort for enhanced floodplain management
dating back to 2008.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
64
May 27, 2010
Regular Agenda Item No. 2
Update on FY 10 Budget and FY 11 Budget Planning
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on an update of the
City of College Station FY 10 Budget, and FY 11 Budget Planning.
Recommendation(s): Staff recommends the City Council receive the report and
provide any desired direction.
Summary: Staff will be presenting an update on the status of the FY 10 Budget and
an update on the planning for the FY 11 Budget. This update will include a status
report key revenue streams.
Budget & Financial Summary: Information will be presented at the workshop
meeting.
Attachments:
65
May 27, 2010
Regular Agenda Item No. 3
Audit Committee Appointment
To: Mayor and Members of the City Council
From: Ty Elliott, City Internal Auditor
Agenda Caption: Presentation, possible action, and discussion regarding appointing two
new council members to the Audit Committee.
Recommendation(s): Appoint two new council members to the Audit Committee.
Summary:
The Audit Committee consists of three council members, and two spots are currently
vacant. Prior to May 17, 2010, the Audit Committee consisted of council member Lawrence
Stewart (chair), former Mayor Ben White, and former council member James Massey.
The audit committee plays a key role, standing at the intersection of management, external
auditors, and the City Internal Auditors. The roles of the Audit Committee include (but are
not limited to) overseeing:
· the financial reporting and disclosure process,
· the choice of accounting policies and principles,
· the hiring, performance and independence of the external auditors, and
· the performance of the internal audit function.
66