HomeMy WebLinkAbout05/17/2010 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
2a - Twin Oaks Landfill Debt Reimbursement MOU with City of
Bryan
2a - Coversheet Twin Oaks Landfill Debt
Reimbursement 7
Resolution 8
MOU 9
2b - W. King Cole Culvert Replacement
2b - Coversheet W. King Cole Culvert Replacement 13
Resolution 14
Map 15
Bid Tab 16
2c - Change Order 001 to Purchase Order 100475 for
replacement and upgrade of self contained breathing apparatus
No. 2c - Coversheet Breathing Apparatus 17
Purchase Order 100475 18
Change order tabulation sheet 24
Sole Source letter 25
2d - Project Number WF0352553 Parallel Wellfield Collection
Line Change Order
2d - Coversheet Parallel Wellfield Collection Line 26
Location Map 27
Change Order 28
2e - Compromise and Settlement Agreement for a Public Water
Utility Easement and a Temporary Construction Easement for
the Wellborn Widening Project(Water Line Relocation)
No. 2e - Coversheet Wellborn Widening Project 29
Map 31
2f - Texas Law Enforcement Telecommunications System
(TLETS) User Agreement
2f - Coversheet Texas Law Enforcement
Telecommunications System 32
TLETS Agreement 33
2g - College Station Bike Loop Phase II Design Contract
Change Order
2g - Coversheet Bike Loop Phase II 37
Project Map 38
Change Order 39
2h - Stephen C. Beachy Central Park Improvements and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
2h - Coversheet Stephen C. Beachy Central Park
Improvements 40
Resolution 41
Location Map 42
1
Debt Reimbursement Resolution 44
2i - Carters Creek Wastewater Treatment Plant Miscellaneous
Improvements Change Order
2i - Coversheet Carters Creek Wastewater 47
Location Map 48
Change Order 49
2j - Copying and Printing Services
No. 2j - Coversheet Copying and Printing Services 50
Renewal - Copy Corner 51
Renewal - Newman 53
Renewal - Office Max 55
Renewal - Tops 57
2k - Change Order #1 on Construction Contract 09-304 with Re-
Con Company for Dowling Road Substation
2k - Coversheet Dowling Road Substation 59
Change Order 60
Tabulation of Changes 61
2L - Municipal Irrigation Water Use Report
2L - Coversheet Municipal Irrigation Water Use Report 62
Water Use April 2010 63
2m - Wood Pole Treatment and Inspection
2m - Coversheet Wood Pole Treatment and Inspection 65
Resolution 66
Bid Tab 67
2n - Security Improvement at Lick Creek Plant
2n - Coversheet Security Improvements at Lick Creek
Plant 68
Resolution 69
2o - Twin Oaks Microwave Link
2o - Coversheet Twin Oaks Microwave Link 70
Resolution_Twin Oaks Microwave 71
2p - Month-to-Month Renewal Agreement for Police Patrol
Uniforms
2p - Coversheet Month-to-Month Renewal Agreement
for Police Patrol Uniforms 72
Renewal Acceptance Acknowledgement 73
No. 1 - FM 2818 Hike & Bike Trail Final Design Presentation
No. 1 - Coversheet FM 2818 Hike & Bike Trail 75
Location Map 76
No. 2 - Annexation Public Hearing
No. 2 - Coversheet Annexation Public Hearing 77
Annexation Area Map 78
Summary Report of Annexation Impacts 79
Annexation Service Plan 94
2
Mayor Council members
Nancy Berry John Crompton
Mayor Pro Tem Jess Fields
Dave Ruesink Dennis Maloney
City Manager Katy-Marie Lyles
Glenn Brown Lawrence Stewart
Agenda
College Station City Council
Regular Meeting
Monday, May 17, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion on a resolution authorizing the Mayor to execute a
Memorandum of Understanding providing for the Cities of College Station and Bryan to be reimbursed from
revenues of the Brazos Valley Solid Waste Management Agency for debt service payments related to debt
issued by the two cities.
b. Presentation, possible action, and discussion regarding approval of a resolution to accept a contract in the
amount of $150,574 for construction services provided by Brazos Valley Services, to replace a 48 feet
section of drainage structure and the pavement on W. King Cole.
c. Presentation, possible action, and discussion regarding change order #1 to Purchase order 100475 to
CASCO Shreveport for the purchase of 48 and upgrade of 19 self contained breathing apparatus increasing
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City Council Regular Meeting Page 2
Monday, May 17, 2010
the PO by a total of $53,048.54. This change order allows for the upgrading of the clear communication
radio interface to increase Firefighter safety during emergency situations.
d. Presentation, possible action, and discussion ratifying a change order to the Construction Contract 10-029
with Garney Companies, Inc. in the amount of $44,479.46, for the construction of the Parallel Wellfield
Collection Line.
e. Presentation, possible action, and discussion regarding approval of a Compromise and Settlement
Agreement that will affect the purchase of a public water utility easement and a temporary construction
easement needed for the relocation of an existing water line to accommodate the Wellborn Widening Project
being constructed by TxDOT.
f. Presentation, possible action, and discussion regarding an agreement between the Texas Department of
Public Safety, State Administrator of the Texas Law Enforcement Telecommunications System and the
College Station Police Department.
g. Presentation, possible action, and discussion concerning the Bike Loop Phase II design contract change
order with Bleyl & Associates in the amount of $21,615.
h. Presentation, possible action, and discussion regarding a resolution to approve the professional services
contract (Design Contract 10-193) with MCCM Architects in the amount of $133,749.80, for the design of
the Stephen C. Beachy Central Park Improvements project (PK1001), and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
i. Presentation, possible action, and discussion on a change order to the Construction Contract 09-234 with
Associated Construction Partners, Ltd., for a credit in the amount of $73,009.03, for the construction of the
Carters Creek Wastewater Treatment Plant Miscellaneous Improvements project.
j. Presentation, possible action, and discussion regarding approval of renewal for estimated annual
expenditures related to copying and printing services as follows: Copy Corner ($50,000); Office Max
($50,000); Tops Printing ($50,000); and Newman Printing ($50,000). Renewal period is May 1, 2010 thru
April 30, 2011. This is the second renewal.
k. Presentation, possible action, and discussion on Change Order #1 to the Construction Contract 09-304 with
Re-Con Company for the construction of the Dowling Road Substation; $56,117.14 ratification for work
authorized and completed plus $66,013.14 for work left to be constructed for a total change order in the
amount of $122,130.54.
l. Presentation, possible action, and discussion regarding the monthly report on irrigation water use at City of
College Station facilities and properties.
m. Presentation, possible action, and discussion regarding a resolution approving the contract for Wood
Pole Treatment and Inspections with Pole Maintenance Company, LLC. in the amount of $180,861.20.
n. Presentation, possible action, and discussion regarding approval of a resolution for contract 10-056 with
Siemens Industry Inc, for $162,524 to purchase and install security devices for the Lick Creek Wastewater
Treatment Plant.
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City Council Regular Meeting Page 3
Monday, May 17, 2010
o. Presentation, possible action, and discussion to approve a resolution awarding a contract for the design,
integration, configuration, installation, testing, commissioning, and delivery of an operational microwave
system and associated applications at the Twin Oaks Landfill to the vendor providing the best value
solution, Johnston Technical Services, Inc (dba JTS) in the amount of $ 47,726.39.
p. Presentation, possible action, and discussion regarding ratification of a month-to-month renewal agreement
and authorization of expenditures for Police Patrol Uniforms with Red the Uniform Tailor, Inc.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action and discussion concerning approval to publicly bid the FM
2818 Hike & Bike Trail Project.
2. Public Hearing, presentation, possible action, and discussion regarding the service plan for two areas on
Rock Prairie Road West and one area on Greens Prairie Trail, all identified for annexation under the
exempt status.
3. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
5
City Council Regular Meeting Page 4
Monday, May 17, 2010
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Monday, May 17, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 14th day of May, 2010 at 2:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on May 14, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
6
May 17, 2010
Consent Agenda Item No. 2a
Twin Oaks Landfill Debt Reimbursement MOU with City of Bryan
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on a resolution
authorizing the Mayor to execute a Memorandum of Understanding providing for the Cities
of College Station and Bryan to be reimbursed from revenues of the Brazos Valley Solid
Waste Management Agency for debt service payments related to debt issued by the two
cities.
Recommendation(s): Staff recommends approval of the resolution authorizing the
Mayor to sign the Memorandum of Understanding.
Summary: The City of College Station has issued debt, $5,145,000, for its portion of the
Twin Oaks Landfill project. The City of Bryan has also issued debt, $5,145,000, for its
portion of the Twin Oaks Landfill project. It is the intent of both cities to be reimbursed for
this debt service from BVSWMA revenues. This resolution will result in the City of Bryan
sending the landfill bond proceeds to the City of College Station. The City of College Station
will then take those proceeds along with the debt proceeds issued by College Station and
transfer them to the BVSWMA Fund to offset the costs of the Twin Oaks Landfill
Construction project.
The City of Bryan approved the Memorandum of Understanding on May 11.
The two cities are also working on an Operating Agreement and Asset Transfer and Debt
Reimbursement Agreement with the new BVSWMA Inc Local Government Corporation to
ensure future debt service will be reimbursed to the two cities from the new BVSWMA Inc.
Budget & Financial Summary: The City of College Station has issued $5,145,000 in
Certificates of Obligation for the Twin Oaks Landfill construction. The City of Bryan has also
issued $5,145,000 in Certificates of Obligation for the Twin Oaks Landfill construction. The
annual debt service will be reimbursed to the two cities from landfill revenues.
Attachments:
1. Resolution
2. Memorandum of Understanding
7
8
EXHIBIT A
MEMORANDUM OF UNDERSTANDING
This document constitutes a memorandum of understanding between the City of Bryan, Texas
and the City of College Station, Texas (CITIES). This Memorandum of Understanding provides:
1. The City of College Station issued debt on July 9, 2009, a portion of which in the amount
of $5,145,000 is intended to reimburse the Brazos Valley Solid Waste Management
Agency (BVSWMA) for a portion of the construction costs related to the Twin Oaks
Landfill in Grimes County. The portion of the debt issue relating to the Twin Oaks
Landfill is amortized over a period of twenty (20) years. The final debt service schedule
for the City of College Station, Texas, Certificates of Obligation, Series 2009 is attached
as Attachment A.
2. The City of Bryan issued debt on April 13, 2010, a portion of which in the amount in the
amount of $5,145,000 is intended to reimburse BVSWMA for a portion of the
construction costs related to the Twin Oaks Landfill in Grimes County. The portion of
the debt issue relating to the Twin Oaks Landfill is amortized over a period of nineteen
(19) years. The estimated debt service schedule is attached as Attachment B and will be
replaced by the final debt service schedule for the City of Bryan, Texas, Combination
Tax and Revenue Certificates of Obligation, Series 2010.
3. It is the intent of the CITIES to be reimbursed for their respective related debt service
through BVSWMA revenues according to those certain terms and conditions to be set out
in a separate BVSWMA Operating Agreement.
9
4. Payments in reimbursement for the respective related debt service will be made to each
city at least five (5) working days prior to the date that such debt service payment is to be
made according to the attached debt service schedules for each city.
Signed this the ______day of _______________, 2010
_________________________ _________________________
Mayor Mayor
City of College Station, Texas City of Bryan, Texas
Attest:
_________________________ _________________________
Connie Hooks, City Secretary Mary Lynn Stratta, City Secretary
City of College Station, Texas City of Bryan, Texas
10
APPENDIX A - City of College Station
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
Certificates of Obligation, Series 2009
PRINCIPAL - Landfill Portion $5,145,000
PAYMENT
DATE
PRINCIPAL
AMOUNT INTEREST RATE
INTEREST
AMOUNT
TOTAL DUE ON
PAYMENT DATE
TOTAL DUE
EACH YEAR
PRINCIPAL AMOUNT
OUTSTANDING
5,145,000
2-15-10 175,000 3.000%104,402 279,402
8-15-10 96,805 96,805 376,207 4,970,000
2-15-11 205,000 3.000%96,805 301,805
8-15-11 93,730 93,730 395,535 4,765,000
2-15-12 215,000 3.000%93,730 308,730
8-15-12 90,505 90,505 399,235 4,550,000
2-15-13 220,000 3.000%90,505 310,505
8-15-13 87,205 87,205 397,710 4,330,000
2-15-14 230,000 3.000%87,205 317,205
8-15-14 83,755 83,755 400,960 4,100,000
2-15-15 240,000 3.000%83,755 323,755
8-15-15 80,155 80,155 403,910 3,860,000
2-15-16 250,000 3.000%80,155 330,155
8-15-16 76,405 76,405 406,560 3,610,000
2-15-17 210,000 3.500%76,405 286,405
8-15-17 72,730 72,730 359,135 3,400,000
2-15-18 220,000 3.500%72,730 292,730
8-15-18 68,880 68,880 361,610 3,180,000
2-15-19 230,000 3.750%68,880 298,880
8-15-19 64,568 64,568 363,448 2,950,000
2-15-20 240,000 4.000%64,568 304,568
8-15-20 59,768 59,768 364,335 2,710,000
2-15-21 250,000 4.000%59,768 309,768
8-15-21 54,768 54,768 364,535 2,460,000
2-15-22 260,000 4.000%54,768 314,768
8-15-22 49,568 49,568 364,335 2,200,000
2-15-23 270,000 4.125%49,568 319,568
8-15-23 43,999 43,999 363,566 1,930,000
2-15-24 285,000 4.250%43,999 328,999
8-15-24 37,943 37,943 366,941 1,645,000
2-15-25 300,000 5.000%37,943 337,943
8-15-25 30,443 30,443 368,385 1,345,000
2-15-26 315,000 4.500%30,443 345,443
8-15-26 23,355 23,355 368,798 1,030,000
2-15-27 330,000 4.500%23,355 353,355
8-15-27 15,930 15,930 369,285 700,000
2-15-28 340,000 4.500%15,930 355,930
8-15-28 8,280 8,280 364,210 360,000
2-15-29 360,000 4.600%8,280 368,280 368,280 0
Interest 2,381,979
11
APPENDIX B - City of Bryan
Payment Principal Interest Interest Total Annual Remaining
Date Payment Rate Payment Payment Payment Principal
2/15/2011 161,674.07 161,674.07
8/15/2011 145,000.00 2.0000%98,165.63 243,165.63 404,839.69 5,000,000.00
2/15/2012 96,715.63 96,715.63
8/15/2012 205,000.00 2.0000%96,715.63 301,715.63 398,431.25 4,795,000.00
2/15/2013 94,665.63 94,665.63
8/15/2013 210,000.00 2.0000%94,665.63 304,665.63 399,331.25 4,585,000.00
2/15/2014 92,565.63 92,565.63
8/15/2014 215,000.00 4.0000%92,565.63 307,565.63 400,131.25 4,370,000.00
2/15/2015 88,265.63 88,265.63
8/15/2015 220,000.00 4.0000%88,265.63 308,265.63 396,531.25 4,150,000.00
2/15/2016 83,865.63 83,865.63
8/15/2016 230,000.00 3.0000%83,865.63 313,865.63 397,731.25 3,920,000.00
2/15/2017 80,415.63 80,415.63
8/15/2017 235,000.00 4.0000%80,415.63 315,415.63 395,831.25 3,685,000.00
2/15/2018 75,715.63 75,715.63
8/15/2018 250,000.00 4.0000%75,715.63 325,715.63 401,431.25 3,435,000.00
2/15/2019 70,715.63 70,715.63
8/15/2019 255,000.00 4.0000%70,715.63 325,715.63 396,431.25 3,180,000.00
2/15/2020 65,615.63 65,615.63
8/15/2020 265,000.00 4.0000%65,615.63 330,615.63 396,231.25 2,915,000.00
2/15/2021 60,315.63 60,315.63
8/15/2021 275,000.00 4.0000%60,315.63 335,315.63 395,631.25 2,640,000.00
2/15/2022 54,815.63 54,815.63
8/15/2022 285,000.00 4.0000%54,815.63 339,815.63 394,631.25 2,355,000.00
2/15/2023 49,115.63 49,115.63
8/15/2023 295,000.00 4.0000%49,115.63 344,115.63 393,231.25 2,060,000.00
2/15/2024 43,215.63 43,215.63
8/15/2024 310,000.00 4.0000%43,215.63 353,215.63 396,431.25 1,750,000.00
2/15/2025 37,015.63 37,015.63
8/15/2025 320,000.00 4.1250%37,015.63 357,015.63 394,031.25 1,430,000.00
2/15/2026 30,415.63 30,415.63
8/15/2026 335,000.00 4.1250%30,415.63 365,415.63 395,831.25 1,095,000.00
2/15/2027 23,506.25 23,506.25
8/15/2027 350,000.00 4.2500%23,506.25 373,506.25 397,012.50 745,000.00
2/15/2028 16,068.75 16,068.75
8/15/2028 365,000.00 4.2500%16,068.75 381,068.75 397,137.50 380,000.00
2/15/2029 8,312.50 8,312.50
8/15/2029 380,000.00 4.3750%8,312.50 388,312.50 396,625.00 -
Interest - 2,402,483.44
DEBT SERVICE
Combination Tax and Revneue Certificates of Obligation, Series 2010
PRINCIPAL - Landfill Portion $5,145,000
SCHEDULE OF REQUIREMENTS
12
May 17, 2010
Consent Agenda Item No. 2b
W. King Cole Culvert Replacement
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding approval of a
resolution to accept a contract in the amount of $150,574 for construction services provided
by Brazos Valley Services, to replace a 48 feet section of drainage structure and the
pavement on W. King Cole.
Recommendation(s): Staff recommends that Council approve the construction contract
with Brazos Valley Services and approve the expenditure of $150,574 to be made in
replacing and repairing the failed drainage structure on W. King Cole east of the Police
Department Bldg.
Summary: The project involves the reconstruction of replacement and increased capacity
of 48 feet of the culvert that carries storm water under W. King Cole. Because the existing
drainage pipe has collapsed a concrete box culvert will be constructed. The project will
include demolition and removal of sections of curb and gutter, HMAC, ductile iron waterline,
and portions of sidewalks, driveways and concrete aprons. The base will be stabilized and
gutter, driveway aprons, and sidewalks will be replaced.
Technical specifications, plans and bid documents were prepared. Four (4) bids were
received on April 20, 2010 and Brazos Valley Services submitted the lowest bid.
Budget & Financial Summary: The $150,574 is provided in Fund 912 – Drainage, Project
SD0903.
Attachments:
1. Resolution
2. Location Map
3. Bid Tabulation
13
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16
May 17, 2010
Consent Agenda Item No. 2c
Change Order 001 to Purchase Order 100475 for replacement and upgrade of self
contained breathing apparatus
To: Glenn Brown, City Manager
From: R.B. Alley III, Fire Chief
Agenda Caption: Presentation, possible action, and discussion regarding change order
#1 to Purchase order 100475 to CASCO Shreveport for the purchase of 48 and upgrade of
19 self contained breathing apparatus increasing the PO by a total of $53,048.54. This
change order allows for the upgrading of the clear communication radio interface to increase
Firefighter safety during emergency situations.
Recommendation(s): Staff recommends approval of this change order
Summary: Council Approved the purchase of 48 replacement and the upgrade of 19 Mine
Safety Appliance (MSA) self contained breathing apparatus (SCBA) from CASCO Industries
for a total of $320,879.20 at the December 10, 2009 Council Meeting. Since the Meeting
the Fire Department received a FEMA Grant in the amount of $254,732 to offset most of the
costs associated with the purchase of the equipment. The items listed on the change order
are radio interfaces that connect to the SCBA mask; this greatly improves communication
during emergency scenes and increases firefighter safety. The current system in use
attaches to the firefighters helmet and voice communication is achieved through a bone
microphone that experiences interference for the protective hood that must be worn during
fire operations. CASCO Industries is the only authorized municipal fire service distributor of
MSA SCBA equipment and accessories in Texas. The total for the Self Contained Breathing
Apparatus upgrades with the clear communication radio interface is $373,927.74.
Budget & Financial Summary: Funds are available in the original service level
adjustment Project budget to purchase this equipment and a FEMA Assistance to Firefighters
Grant in the amount of $254,732 to offset most of the cost associated with the purchase.
Attachments:
1. Purchase Order 100475
2. Quote for radio interface equipment (On file in City Secretary’s office)
3. Change Order Tabulation sheet
4. Sole Source letter
17
City of College Station
Purchase Order
DELIVER BY F.O.B. TERMS ACCOUNT NO. PROJECT NO. REQ. NO. BID NO
V
Purchase Order No.
Date
QUANTITY UOM DESCRIPTION UNIT COST EXTENSION
S
E
PURCHASING AGENT
GRAND
TOTAL
Above number must appear
on all correspondence
N
D
O
R
H
I
P
T
O
LINE
1101 Texas Avenue
P O Box 9960
College Station, Texas 77842-0960
(979) 764-3555 Fax: (979) 764-3899
www.cstx.gov
NOTICE TO VENDOR:To insure prompt payment mail invoice in duplicate and copy of paid freight bill to be included
if invoicing for prepaid freight. Mail invoice to Attn: Accounting Department, P. O. Box 9973, College Station, Texas
77842-0973. The City of College Station is exempt from Federal, State, and Local taxes. Federal No. is 1-74-6000534-5.
1
100475
02/03/10
16822
CASCO SHREVEPORT
14233 INTERDRIVE WEST
HOUSTON, TX 77032
TEL# (281) 442-1800
FAX# (281) 442-1803
CITY OF COLLEGE STATION
FIRE DEPARTMENT
300 KRENEK TAP ROAD
COLLEGE STATION, TX 77845
02/18/10 DESTINATI NET/30 SEE BELOW
1 41.00 EA 30 MINUTE AIRPACK CARRIER CBRN FACEPIECE 4816.5600 197478.96
VENDOR ITEM NO.- AM7HD11A1C14ACO
2 7.00 EA 60 MINUTE AIR PACK CARRIER CBRN FACEPIECE ETC 5270.0200 36890.14
VENDOR ITEM NO.- AM7HD14A1C14ACO
3 19.00 EA NFPA 2007 UPGRADE KIT 2220.7700 42194.63
VENDOR ITEM NO.- AM7KCABBABAABA1C
4 7.00 EA 60 MINUTE 4500 PSI CYLINDER 1177.3600 8241.52
VENDOR ITEM NO.- 807888
5 1.00 EA BASE STATION ACCOUNTABILITY 1003.8400 1003.84
VENDOR ITEM NO.- 10072240
6 1.00 EA TAG WRITER READER 295.4700 295.47
VENDOR ITEM NO.- 10083876
7 133.00 EA ACCOUNTABILITY TAGS 22.2300 2956.59
VENDOR ITEM NO.- 10083875
8 85.00 EA HUD DISPLAY AND BRACKET 243.6100 20706.85
VENDOR ITEM NO.- 10091447
9 2.00 EA TRANSFER HOSES WITH POUCH 498.2700 996.54
VENDOR ITEM NO.- 485366
10 19.00 EA REGULATOR OVERHAUL KIT, FIREHAWK CBRN 43.5100 826.69
VENDOR ITEM NO.- 10048942
11 19.00 EA STRAP VULCAN MMR LEFT REPLACEMENT 125.1300 2377.47
VENDOR ITEM NO.- 10102889
12 19.00 EA STRAP VULCAN MMR BMR RIGHT REPL 122.6600 2330.54
VENDOR ITEM NO.-
10102888
13 19.00 EA VALVE FIREHAWK REPLACEMENT CBRN 129.2400 2455.56
VENDOR ITEM NO.-
10087305
14 1.00 EA KIT M7CM 4500 PSI W/THERM. W/RFID, W/QF 1314.6400 1314.64
VENDOR ITEM NO.- 10091214
18
City of College Station
Purchase Order
DELIVER BY F.O.B. TERMS ACCOUNT NO. PROJECT NO. REQ. NO. BID NO
V
Purchase Order No.
Date
QUANTITY UOM DESCRIPTION UNIT COST EXTENSION
S
E
PURCHASING AGENT
GRAND
TOTAL
Above number must appear
on all correspondence
N
D
O
R
H
I
P
T
O
LINE
1101 Texas Avenue
P O Box 9960
College Station, Texas 77842-0960
(979) 764-3555 Fax: (979) 764-3899
www.cstx.gov
NOTICE TO VENDOR:To insure prompt payment mail invoice in duplicate and copy of paid freight bill to be included
if invoicing for prepaid freight. Mail invoice to Attn: Accounting Department, P. O. Box 9973, College Station, Texas
77842-0973. The City of College Station is exempt from Federal, State, and Local taxes. Federal No. is 1-74-6000534-5.
2
100475
02/03/10
16822
CASCO SHREVEPORT
14233 INTERDRIVE WEST
HOUSTON, TX 77032
TEL# (281) 442-1800
FAX# (281) 442-1803
CITY OF COLLEGE STATION
FIRE DEPARTMENT
300 KRENEK TAP ROAD
COLLEGE STATION, TX 77845
02/18/10 DESTINATI NET/30 SEE BELOW
15 19.00 EA STRAPS CHEST R AND L REPLACEMENT KIT 42.6200 809.78
VENDOR ITEM NO.- 10012167
REMARKS:
»Reference the attached Casco quotes.
»Sole Source purchase approved by City Council
on December 10, 2009 (2v).
»Cylinder logos at no cost.
»No charge for (41) 30-minute 4500 PSI
cylinders (#807587)
»Standard terms and conditions shall apply
to this purchase order. See attachment.
320879.22
19
CITY OF COLLEGE STATION
STANDARD TERMS AND CONDITIONS
1. ACCEPTANCE: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or
additional terms and conditions contained in the acceptance unless each such different or additional term is expressly agreed to in writing by
Buyer. Seller’s action in (a) accepting this order, (b) delivering materials, or ( c) performing services called for hereunder shall constitute an
acceptance of the terms and conditions below and on this order.
2. CHANGES/QUANTITIES: No changes may be made in this order without written authorization of the purchaser. Ship exact quantities ordered
except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not
exceeding specified quantity is acceptable.
3. INVOICES/DISCOUNTS: Invoice must be submitted by the vendor in duplicate to the City of College Station, Accounting Dept., P.O. Box 9973,
College Station, Texas 77842-0973. If invoices are subject to a cash discount, discount period to be taken from the date of completion of order
or date of receipt in invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices to be paid
in full within 30 days after satisfactory delivery and billing unless otherwise specified or mutually agreed upon before this order was placed. The
City of College Station will not be liable for payment of invoices received six (6) months after order completion (defined as “Acceptance”).
4. TAXES: This purchase order when properly executed by the purchasing agent serves as a tax exemption certificate in that the purchaser, as a
municipality, claims an exemption from payment of taxes (under Chapter 20, Title 122A, Revised Civil Statutes of Texas). These taxes must not
be included on invoice. Community Development contracts entered into between the successful contractor and homeowner, contractor shall
pay all applicable taxes on material (i.e. material is not tax exempt).
5. PATENTS: Upon acceptance of this order, the vendor agrees to protect the City from any claim involving patent right infringements, copyrights, or
sale franchises.
6. SHIPPING: All shipments to be prepaid. Where specific purchase is negotiated F.O.B. shipping point, the vendor is to prepay shipping charges
and add to invoice. In shipments made direct by vendor’s supplier, vendor is required to notify his supplier to prepay shipments.
7. RISK OF LOSS: Risk of loss, damage or destruction of the materials covered by this order shall be borne by the Seller until delivery in good
condition of conforming products at the F.O.B. point designated on this order. Any rejected goods shall be at the Seller’s risk until returned to
Seller, at Seller’s expense, or otherwise disposed of as Seller shall reasonably request.
8. DELIVERIES: All deliveries to be made to Central Receiving located at 1601 Graham Road unless otherwise specified. Deliveries will be
accepted only during normal working hours on normal working days (8 a.m.-5 p.m., Monday through Friday). Unless otherwise indicated, items
received must be new and in first class condition and if type of materials normally packaged for protection and convenience in storage, shall be in
proper container. All services performed shall conform to the quality and workmanship of the accepted standards in the industry.
9. VERBAL ORDERS: The terms and conditions on this form also apply to emergency and rush orders placed verbally with vendors already familiar
with these terms and conditions, in which case a confirming purchase order stamped “CONFIRMATION” will be forwarded to the vendor.
10. CANCELLATIONS: The City of College Station reserves the right to cancel purchase orders for failure on the part of the vendor to deliver as
promised, or within a reasonable time if no delivery commitment is made unless acceptable notification of delay is given to the City of College
Station by the vendor.
11. LIABILITY: Any person, firm or corporation performing services pursuant to this
purchase order shall be liable for all damages incurred while in performance of such
services. Supplier assumes full responsibility for the work to be performed hereunder,
and hereby releases, relinquishes, and discharges the City, its officers, agents, and
employees, from all claims, demands, and causes of action of every kind and character
including the cost of defense thereof, for any injury to, including death of, any person
whether that person be a third person, supplier, or an employee of either of the parties
hereto, and any loss of or damage to property, whether the same be that of either of the
parties hereto or of third parties, caused by or alleged to be caused by, arising out of or
in connection with the issuance of this order to Supplier, whether or not said claims,
demands and causes of action in whole or in part are covered by insurance. Certificates
of Insurance may be required for but not limited to Commercial General Liability,
Business Auto Liability, Workers Compensation, and Professional Liability Insurance.
12. The City of College Station Purchasing Manual Section 114 of the College Station City Charter by stating: No member of the City Council or any
officer or employee of the City shall have a financial interest direct or indirect or by reason or ownership of stock in any corporation, in any
contact with the City, or be financially interested directly or indirectly in the sale to the City of any land, materials, supplies, or services except on
behalf of the City as an officer or employee; provided, however, that the provisions of this section shall only be applicable when the stock owned
by the officer or employee exceeds one (1) percent of the total capital stock of the corporation.
20
COLLEGE STATION, TX 77842
21
GOOD FOR 60 DAYS FROM DATE OF QUOTE
$ -
$ -
$ -
Vendor P.O.Number
Est
8 . .
$
$
Subtotal
Tax
Freight
TOTAL
$ 310,764.57 .'
, . . , .::
$ 310,764;,5f-:
22
PO BOX 9960 00 KRENEK TAP RD
COLLEGE STATION, TX 77842
Vendor P.O.Nurnber
Est -
$ -
5 -
$ -
$ -
S -
$ -
$ -
Subtotal
Tax
Freight
TOTAL
8'
$
$
$
$
S
$,
$l'0,1.14.63 . .
. .
.:$l0,114,63
23
Change Order #001
Purchase Order 100475
Line Original Quantity Price Extension Updated Quanity Price Extension Add Deduct Total Change
10 19 43.51$ 826.69$ 6 43.51$ 261.06$ 565.63$ (565.63)$
11 19 125.13$ 2,377.47$ 0 -$ -$ 2,377.47$ (2,377.47)$
12 19 122.66$ 2,330.54$ 0 -$ -$ 2,330.54$ (2,330.54)$
13 19 129.24$ 2,455.56$ 6 129.24$ 775.44$ 1,680.12$ (1,680.12)$
16 0 -$ -$ 133 362.60$ 48,225.80$ 48,225.80$ -$ 48,225.80$
17 0 -$ -$ 30 392.55$ 11,776.50$ 11,776.50$ -$ 11,776.50$
53,048.54$
CASCO Shreveport
14233 Interdrive West
Houston, Tx 7703224
November 18, 2009
Ms. Bekie Charanza
College Station Fire Department
1900 Barron Rd.
College Station, TX 77842
Dear Ms. Charanza:
Please be advised that as of this date, Casco Industries, Inc. is the only authorized Fire
Service Distributor of MSA SCBA and accessories to the Municipal Fire Department
Market for Brazos County, Texas. Should you have any questions, please feel free to
contact me.
Sincerely,
Scott McGuire
North American Sales Channels Specialist
Phone: 412-967-3207
25
May 17, 2010
Consent Agenda Item No. 2d
Project Number WF0352553
Parallel Wellfield Collection Line
Change Order
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion ratifying a change order
to the Construction Contract 10-029 with Garney Companies, Inc. in the amount of
$44,479.46, for the construction of the Parallel Wellfield Collection Line.
Recommendation(s): Staff recommends approval of this change order.
Summary: Construction of the Parallel Wellfiled Collection Line is in progress. This
project will construct a new pipeline parallel to an existing pipeline to convey raw water
from the wellfield to the Sandy Point Pump Station. Once complete, this project will provide
greater reliability in the City’s water production facilities, and reduce the back pressure on
the ground water well pumps. This change order modifies the construction contract for four
items: a pipeline fitting, an isolation valve, an insulating flange, and additional concrete and
electrical work.
Additional fittings and pipe are needed to reconfigure the connection at Sandy Point Pump
Station to resolve conflicts with existing water lines, structures, and electrical duct banks.
Actual field conditions were different than the information contained in the record drawings.
These modifications were complete in January 2010.
A 6-inch potable water line was in the same location the proposed Parallel Wellfield
Collection Line (PWCL) was to be constructed. Actual field conditions were different than
the information contained in the record drawings. Garney reconfigured the 6-inch water line
to allow the PWCL to have adequate clearance for installation and operation. An isolation
valve was added to the 6-inch water line during the water line adjustment. This adjustment
was completed in February 2010.
Insulating flanges were included as a means to provide a better connection with dissimilar
pipeline materials at the connection points at the Wells No. 1 & 2 sites. This work was
completed in March 2010.
A concrete driveway apron and gate operators needed to be replaced due to the proximity
to the proposed PWCL. These repairs will be complete in May 2010.
The change order ratifies the financial portions of the project that were physically completed
earlier in 2010.
Budget & Financial Summary: Change Order No. 1 will increase the contract amount by
$44,479.46 for a revised contract total of $2,202,632.46. The current budget for this
project is $4,881,164. Funds in the amount of $2,704,133 have been expended or
committed to date, leaving a balance of $2,177,031 for this change order and future
expenditures. Project budget not expended will be reprogrammed to future Water CIP
projects.
Attachments:
1.) Project Location Map
2.) Change Order
26
27
28
May 17, 2010
Consent Agenda Item No. 2e
Compromise and Settlement Agreement for a Public Water Utility Easement and a
Temporary Construction Easement for the Wellborn Widening Project
(Water Line Relocation)
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
Compromise and Settlement Agreement that will affect the purchase of a public water utility
easement and a temporary construction easement needed for the relocation of an existing
water line to accommodate the Wellborn Widening Project being constructed by TxDOT.
Recommendation(s): Staff recommends approval of the Compromise and Settlement
Agreement to complete the transaction.
Summary: TxDOT’s widening of Wellborn Road, from FM 2818 to SH 40, necessitated the
removal and replacement of a major water line from the east side of Wellborn Road to the
west side of the railroad. The water line is needed to transport potable water from Dowling
Road Pump Station to Greens Prairie Elevated Storage Tank and serve developing areas in
south College Station. A portion of the line has already been replaced, but the final section
remains incomplete. In 2004, staff had plans to lay the pipe in the railroad right of way.
However, prior to construction the adjoining property owners filed an adverse possession
claim against the railroad, which prevented the City from installing the line. Eventually, the
railroad relented and conveyed its interest in the land to the landowner.
Staff continued to work with the property owner and the railroad to resolve the issue. It
was subsequently decided to move the line onto private land and Council authorized staff to
negotiate for the purchase of the easements by approving a Needs Resolution on November
24, 2008. Staff negotiated in good faith for the purchase of the easement, but negotiations
failed. Council then authorized a Resolution to condemn the property on August 17, 2009.
The City and the property owners have reached a settlement in lieu of condemnation. The
Compromise and Settlement Agreement sets aside the condemnation action and conveys
the easement to the City at an agreed upon price. All parties have reviewed and approved
this agreement.
The required property includes a thirty feet wide permanent public water utility easement
and twenty feet wide temporary construction easement along the west side of Wellborn
Road and the Union Pacific Railroad, south of Rock Prairie Road. The easements extend
along the north and east boundary of the 200 acre tract owned by Betty Sue Ellington
Schuette Hill, et al.
Budget & Financial Summary: The value of the easements has been calculated to be
$50,080.10 based on a recent appraisal. The settlement amount is $50,080.10. There
have been and will be additional expenditures required for outside counsel, court fees, filing
fees, title insurance and closing costs. Funds in the amount of $4,250,000 are currently
budgeted for this project in the Water Capital Improvement Projects Fund as part of the
29
Wellborn Widening Project. The amount of $3,550,236 has been expended or committed to
date, leaving a balance of $699,764 for this settlement and remaining construction costs.
Based on the latest engineering estimates, it is anticipated that additional funds will be
needed for the remaining construction costs. This additional funding will be requested
through the FY11 budget process. Approximately 95.60% of the costs related to this project
are eligible for reimbursement from TxDOT.
Attachments: Project Map
Compromise and Settlement Agreement is available in the City
Secretary’s Office
30
4
Wellborn Widening ProjectWater Line Relocation
Subject Property
Wellborn Road
SH 40
Proposed Easements
31
May 17, 2010
Consent Agenda Item No. 2f
Texas Law Enforcement Telecommunications System (TLETS) User Agreement
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding an agreement
between the Texas Department of Public Safety, State Administrator of the Texas Law
Enforcement Telecommunications System and the College Station Police Department.
Recommendation(s): Acceptance of the agreement
Summary: This agreement is made pursuant to Chapter 791 of the Texas Government
Code and /or Chapter 771 of the Texas Government Code and sets forth duties and
responsibilities for both the Texas Department of Public Safety and the College Station
Police Department as it relates to the use of the Texas Law Enforcement
Telecommunications System.
The Texas Law Enforcement Telecommunications System (TLETS), consists of a distributed
software application and secure network services. TLETS is provided to over 100,000
Criminal Justice employees, through over 8,800 directly defined workstations and 40,000
devices defined to city and county systems that interface with TLETS. DPS strives to make
TLETS available 24x7x365. The core component of TLETS is a store and forward message
brokering system that ensures safe, secure delivery of content being transmitted
throughout the system.
TLETS provides intrastate interconnectivity for criminal justice agencies to a variety of local,
state, and federal data base systems. Additionally, TLETS’ link with NLETS, the International
Justice and Public Safety Network, facilitates exchange between criminal justice agencies
across the state of Texas to their counterparts in other states. The link with NLETS allows
DPS to provide critical information to the national criminal justice community and allows
TLETS operators to obtain information from a variety of data base services from other
states, Federal agencies, Canada, Interpol, and private companies.
TXDPS requires that every agency using TLETS must execute a Memorandum of
Understanding (MOU) plus appoint one individual to administer all of the agency’s TDEx
users.
Budget & Financial Summary: N/A
Attachments:
1. Texas Law Enforcement Telecommunications System Agreement
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34
35
36
May 17, 2010
Consent Agenda Item No. 2g
College Station Bike Loop Phase II
Design Contract Change Order
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion concerning the Bike Loop
Phase II design contract change order with Bleyl & Associates in the amount of $21,615.
Recommendation(s): Staff recommends approval of this change order.
Summary: On March 25, 2010, Council approved a proposed modification to the Bike
Loop alignment that would minimize environmental impacts to the arboretum and create a
significant connection to existing hike & bike facilities inside Bee Creek Park. This
connection will provide over 4.5 miles of continuous hike & bike facilities for a direct route
from Barron Road to George Bush Drive.
This change order is for the final design of the Bike Loop Phase II alignment modification.
The change order to the Bleyl & Associates contract includes additional surveying,
engineering and analysis to extend the path from Bee Creek, through the arboretum, to
Anderson Street. Other items added to the scope of work with this change order include the
design of directional signage for users to reach key connection points, additional
coordination with the College Station Police Department to incorporate safety elements into
the path design as requested by Council, path lighting as requested by Council, additional
coordination with TxDOT, and coordination with the Texas Avenue landscape project to
ensure that trees recently planted along Texas Avenue did not interfere with the proposed
multiuse trail. Additionally, this change order includes additional funds for construction
administration. The current design contract does not have adequate funds for Bleyl &
Associates to provide the services required of the engineer of record during construction.
Budget & Financial Summary: The total project budget for phase I and phase II of the
bike loop project is $1,529,826. The budget consists of the 2005 Bike Loop project (ST-
0530) in the amount of $327,202, the Miscellaneous Bike Trails project (ST-9803) in the
amount of $169,000, and the Hike and Bike Trails project (ST-0521) in the amount of
$1,033,624. Funds in the amount of $899,394 have been expended or committed to date
primarily for phase I portion of this project, leaving a balance of $630,432 for the project
completion. Of this, it is estimated that $279,000 will be reimbursed as part of Texas
Statewide Transportation Enhancement Program.
Attachments:
1.) Project Map
2.) Change Order
37
38
39
May 17, 2010
Consent Agenda Item No. 2h
Project Number PK1001
Stephen C. Beachy Central Park Improvements and a Resolution Declaring
Intention to Reimburse Certain Expenditures with Proceeds From Debt
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding a resolution to
approve the professional services contract (Design Contract 10-193) with MCCM Architects
in the amount of $133,749.80, for the design of the Stephen C. Beachy Central Park
Improvements project (PK1001), and approval of a resolution declaring intention to
reimburse certain expenditures with proceeds from debt.
Recommendation(s): Staff recommends approval of the professional services
contract and recommends approval of the resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
Summary: The Stephen C. Beachy Central Park Improvements project was included in
the 2008 Bond Election. This project includes the replacement of the existing concessions
and restroom facility located at the softball fields in Central Park. The new building will
provide better function to the visitors of Central Park, and serve as an attraction to bring
tournaments to the City of College Station.
This scope of this design contract includes: conceptual, preliminary and final design;
topographical surveying; a geotechnical investigation; construction material testing; bid
phase services; and construction administration.
Budget & Financial Summary: This project is funded from the 2008 Bond Authorization
in the amount of $930,000.00. Funds in the amount of $3,974.84 have been expended or
committed to date, leaving a balance of $926,025.16 for design and construction of the
facilities. The “Resolution Declaring Intention to Reimburse Certain Expenditures with
Proceeds from Debt” is necessary for this item because the long term debt has not been
issued for these projects. This debt is scheduled to be issued later this fiscal year and next
fiscal year.
Attachments:
1.) Resolution
2.) Project Location Map
3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
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41
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2
4
3
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45
46
May 17, 2010
Consent Agenda Item No. 2i
Carters Creek Wastewater Treatment Plant Miscellaneous Improvements
Change Order
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on a change order to the
Construction Contract 09-234 with Associated Construction Partners, Ltd., for a credit in the
amount of $73,009.03, for the construction of the Carters Creek Wastewater Treatment
Plant Miscellaneous Improvements project.
Recommendation(s): Staff recommends approval of this change order.
Summary: Construction of the Carters Creek Wastewater Treatment Plant Miscellaneous
Improvements is in progress. This change order includes modifications to the contract for
two items: repair and recoating the gravity thickener and clarifiers, and electrical
improvements.
This construction project includes many improvements to the CCWWTP, one of which
includes the installation of new drive units in the clarifiers and gravity thickener. To install
this new equipment the construction contractor must decommission each of these facilities.
Since the facilities were being decommissioned, staff included in the scope for this project
an inspection of the structures. The construction contractor is to retain an independent
professional engineer who specializes in structural analysis and coatings inspections to
evaluate the clarifiers and gravity thickener and develop a report to provide
recommendations for repairs and/or recoating. The report noted that the clarifiers and
gravity thickener are all in good condition. As part of the construction budget for this
project, staff included a $75,000 allowance for the repairs and recoating of the clarifiers and
gravity thickener identified by the engineer. The construction contractor obtained three
quotes for the recommendations in the inspection report, with the low bid totaling
$314,291.35. Staff feels these quotes are high and the City would benefit from
competitively bidding these improvements. Since the quotes received by the construction
contractor are greater than the allowance in the contract, and the condition of the clarifiers
and gravity thickener are in good condition, staff will defer the improvements recommended
in the inspection report to a later date under a new capital project, and accept a credit from
the construction contractor.
Approximately 60-feet of three 1-inch conduits encased in concrete are being added to the
scope of this project to provide additional power and communication needed to serve the
thickener building.
Budget & Financial Summary: This change order will result in a net decrease in the
contract amount of $73,009.03 for a revised contract total of $1,163,962.37. The current
budget for this project is $2,344,000. Funds in the amount of $1,440,915 have been
expended or committed to date, leaving a balance of $903,085 for future expenditures.
Project budget not expended will be reprogrammed to future Wastewater CIP projects.
Attachments:
1.) Project Location Map
2.) Change Order
47
Carters Creek WWTP
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May 17, 2010
Consent Agenda Item No. 2j
Copying and Printing Services
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding approval of
renewal for estimated annual expenditures related to copying and printing services as
follows: Copy Corner ($50,000); Office Max ($50,000); Tops Printing ($50,000); and
Newman Printing ($50,000). Renewal period is May 1, 2010 thru April 30, 2011. This is the
second renewal.
Recommendation(s): Staff recommends approval of expenditures to Copy Corner
($50,000); Office Max ($50,000); Tops Printing ($50,000); and Newman Printing
($50,000).
Summary: Staff issued a Request for Information, followed by Request for Proposals in
2008. Specifications established three different categories which summarized the types of
printing and copying services the City typically uses. These categories with the
recommended vendors for award follow:
I. Category I - Digital Print and Copy
This category includes standard black/white copies/prints; standard color
copies/prints; some oversize black/white/color copies/prints; blueprints and finishing
services. A multiple award is recommended so departments may choose based on
pricing and convenience:
Copy Corner - $50,000
Office Max - $50,000
Tops Printing - $50,000
II. Category II - Offset Printing and High Volume Color Printing
This category includes City letterhead, pre-printed envelopes and business cards
Newman Printing - $50,000
III. Category III – Specialty Printing
This category includes a wide range of services including graphic design, maps,
calendars, annual reports, and multi-faceted informational packages. The City will
request quotes from pre-qualified firms for these type specialty services. Pre-
qualified firms are:
Insite Publishing
Newman Printing
Tops Printing
Budget & Financial Summary: Funds are available and budgeted in each Department for
copying and printing services.
Attachments:
Renewals (4)
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51
52
53
54
55
56
57
58
May 17, 2010
Consent Agenda Item No. 2k
Change Order #1 on Construction Contract 09-304 with Re-Con Company for
Dowling Road Substation
To: Glenn Brown, City Manager
From: David Massey, Director of College Station Electric Utilities Department
Agenda Caption: Presentation, possible action, and discussion on Change Order
#1 to the Construction Contract 09-304 with Re-Con Company for the construction
of the Dowling Road Substation; $56,117.14 ratification for work authorized and
completed plus $66,013.14 for work left to be constructed for a total change order
in the amount of $122,130.54.
Recommendation(s): Staff recommends ratification and approval of this change
order.
Summary: Dowling Road Substation is currently under construction with a proposed
completion date of June 28, 2010. This change order includes several items and adds
$122,130.54 to the contract as follows:
1. $46,832.40 -Substation wall and access road
2. $ 9,285.00 -Lightning Mast
3. $66,013.14 -Various connectors, terminations, and material
1. This is a ratification of expenditures related to the changes to the access road and the
entrance to the substation based upon the relationship of the timing and location of the
Holleman Road extension project. Additional costs incurred because of the location and
length required for an access road capable of handling the transportation of the
substation transformer and the Control Building added $44,178.10 to the original
estimated cost. An additional permanent gate was added for access which increased the
project cost by $2,654.30 after taking credit for the portion of fence not installed.
2. This is the ratification of expenditures for a required lightning mast that was included on
the drawings for this project but was not shown on the material listing. The labor and
material cost for this mast is $9,285.00.
3. The remainder of the material on the project left to be constructed has been reconciled
with the Contractor and the Engineering Consultant and itemized to determine the
additional requirements for this project. The sum total of these changes to connectors,
terminations, and other materials is $66,013.14.
Budget & Financial Summary: This project was budgeted as part of the FY10 Electric
Capital Improvements Budget. Budgeted amounts for this project are sufficient to cover the
$122,130.54 requested in this Change Order.
Attachments:
1. Change Order
2. Tabulation of Changes
59
CHANGE ORDER NO. 1 DATE: May 4,2010
CONTRACT # 09-304 PROJECT DESCRIPTION: Dowling Rd. Substation Construction
P.0.#100379 PROJECT # WF0175160 &
WF0175162
OWNER: CONTRACTOR:
City of College Station Re-Con Company, Inc. P h:405-525-8084
P.O. Box 9960 12 N.E. 5znnd
College Station, Texas 77842 Oklahoma City, Oklahoma 731 05 Fax:405-525-8066
PURPOSE OF THlS CHANGE ORDER:
ltem 1 : See Attachded
THE NET AFFECT OF THIS CHANGE ORDER IS A $122,130.54 (Increase).
ltem 2:
ORIGINAL CONTRACT AMOUNT w/o OFM $2,975.960.21
Change Order No. 1 $ 122,130.54 4.1 0 % of Original Contract Amount
REVISED CONTRACT AMOUNT w/o OFM $3,098,090.75
ORIGINAL CONTRACT AMOUNT wl OFM $4,761,496.21
Change Order No. 1 $ 122.130.54 2.56 % of Original Contract Amount
REVISED CONTRACT AMOUNT w/ OFM $4,883,596.75
ITEM NO.
1
*OFM - Owner Furnished Materials
REVISED
QUANTITY
ORIGINAL CON'TRACT TIME
REVISED CONTRACT TIME
UNIT ADDED
COST
ORIGINAL SUBSTANTIAL COMPLE-I-ION DATE
REVISED SUBSTANTIAL COMPLETION DATE
NA Days
NA Days
APPROVED: A
ORIGINAL
QUANTITY
DESCRIPTION
See Attachment
so* /o
Date
UNIT
PRICE
$
CHIEF FINANCIAL OFFICER Date
5-0 9 . lo
Date ClTY ATTORNEY Date
s/Y//~
Date CITY MANAGER Date
2ITY ENGINEER Date MAYOR Date
<&A, /?& </+b
6&%R~~ADM611STRATOR Date CITY SECRETARY Date
60
ITEM # ITEM ORIGINAL UNIT CURRENT UNIT DIFFERENCE UNIT UNIT $ EXT $
N01 Perimeter Fence 1504.00 ft 1490.00 ft (14.00) ft 167.55 (2345.70)
Q04 # 6 copper 60.00 ft 1710.00 ft 1650.00 ft 1.51 2491.50
Q05 Ground Rod 69.00 ea 78.00 ea 9.00 ea 58.48 526.32
Q06 Ground Rod Connector 23.00 ea 25.00 ea 2.00 ea 16.76 33.52
Q08 GT F20 Cartridge 42.00 ea 43.00 ea 1.00 ea 16.27 16.27
Q09 Cartridge TA F20 180.00 ea 189.00 ea 9.00 ea 17.39 156.51
Q14 Braided Shunt 4.00 ea 9.00 ea 5.00 ea 74.20 371.00
Q15 Ground Connector single/flat 177.00 ea 297.00 ea 120.00 ea 23.92 2870.40
Q16 2/0 Copper Bare 50.00 ft 175.00 ft 125.00 ft 3.40 425.00
Q17 Ground Connector 2conductors/flat 37.00 ea 70.00 ea 33.00 ea 40.04 1321.32
Q18B Ground Compression Conn #6/#6 240.00 ea 159.00 ea (81.00) ea 12.80 (1036.80)
Q20 Term conn 4/0 to 2 hole pad 0.00 ea 28.00 ea 28.00 ea 79.31 2220.68
A04 Hi Bus Support 21.00 ea 22.00 ea 1.00 ea 1024.00 1024.00
A05 Low Bus Support 11.00 ea 12.00 ea 1.00 ea 654.00 654.00
A10.1 Coupler Welded 4in straight 0.00 ea 23.00 ea 23.00 ea 198.29 4560.67
A10.2 Coupler Welded 3in straight 0.00 ea 12.00 ea 12.00 ea 176.73 2120.76
A11 145 kV Insulator 44.00 ea 46.00 ea 2.00 ea 620.00 1240.00
A15.1 Aluminum Tandem Jumper Connector 26.00 ea 0.00 ea (26.00) ea 125.00 (3250.00)
A15.3 Tandem Jumper Connector 10.00 ea 48.00 ea 38.00 ea 122.00 4636.00
A15.2 Single Jumper Connector 83.00 ea 96.00 ea 13.00 ea 76.00 988.00
A15.4 Termination Pad 24.00 ea 0.00 ea (24.00) ea 77.00 (1848.00)
A16.1 Termination Pad 17.00 ea 26.00 ea 9.00 ea 77.00 693.00
A16.2 Term conn 4/0 to 4 hole pad 0.00 ea 35.00 ea 35.00 ea 79.31 2775.85
A16.3 AL Termination 3in 12.00 ea 48.00 ea 36.00 ea 327.00 11772.00
A16.4 Term conn 2in Al to 4hole pad 0.00 ea 24.00 ea 24.00 ea 78.20 1876.80
A18.1 Bus Connector 24.00 ea 48.00 ea 24.00 ea 60.00 1440.00
A21 Pipe/Insulator Support Assembly 120.00 ea 96.00 ea (24.00) ea 113.00 (2712.00)
A22 3 inch tube Sch 80 1100.00 ft 1380.00 ft 280.00 ft 12.50 3500.00
A25 Bus Dampening 1200.00 ft 2200.00 ft 1000.00 ft 3.60 3600.00
A28.1 2.5 inch tubing 120.00 ft 200.00 ft 80.00 ft 10.40 832.00
A29.1 Weld Tee Conn 9.00 ea 15.00 ea 6.00 ea 163.00 978.00
A29.2 15° 2.5 to 4in Weld Tee Conn 18.00 ea 30.00 ea 12.00 ea 85.00 1020.00
A30.3 Tee Conn Welded 3in to 2in Al 0.00 ea 48.00 ea 48.00 ea 133.16 6391.68
A31.2 Grd connection parallel 4/0 FDR exit 0.00 ea 42.00 ea 42.00 ea 29.16 1224.72
A31.4a Strain Clamp 3/8 Static 0.00 10.00 10.00 ea 89.48 894.80
A31.4b Ground Connection 0.00 10.00 10.00 ea 44.14 441.40
A31.4c Anchor Shackle 0.00 10.00 10.00 ea 22.91 229.10
A31.3 Cable Spacer for 750 MCM Cu 0.00 6.00 6.00 ea 54.40 326.40
A35 4 inch end caps 9.00 ea 24.00 ea 15.00 ea 51.00 765.00
A36 Bus Support Welds 6.00 ea 24.00 ea 18.00 ea 117.00 2106.00
A40a Lightning Mast 3.00 ea 4.00 ea 1.00 ea 9286.00 9286.00
A41 15 kV Station Post insulators 96.00 ea 120.00 ea 24.00 ea 69.00 1656.00
A65.1 Stud Connector: 3" stud to 4 hole 0.00 ea 22.00 ea 22.00 ea 243.32 5353.04
A68 Stud Connector (is this A16.3) 48.00 ea 51.00 3.00 ea 230.00 690.00
K05 JCT Boxes 5.00 ea 8.00 ea 3.00 ea 97.20 291.60
M13 Erosion Control 2200.00 lf 2320.00 lf 120.00 lf 2.88 345.60
N01 2nd Gate 0.00 ea 1.00 ea 1.00 ea 5000.00 5000.00
CHG1 Access Road 0.00 ton 742.00 tons 742.00 ton 53.95 40030.90
CHG2 Geotextile Fabric for Access Road 0.00 Sy 1280.00 sy 1280.00 3.24 4147.20
Extended Difference $122,130.54
Diff Percentage
Grand Total Bid (with OFM) $4,761,496.21 2.56%
Grand Total Bid (without OFM) $2,975,960.21 4.10%
CHANGE ORDER #1: CONSTRUCTION CONTRACT 09-304 DOWLING ROAD SUBSTATION
(ATTACHMENT)
61
May 17, 2010
Consent Agenda Item No. 2L
Municipal Irrigation Water Use Report
To: Glenn Brown, City Manager
From: Dave Coleman, Director of Water Services Department
Agenda Caption: Presentation, possible action, and discussion regarding the monthly
report on irrigation water use at City of College Station facilities and properties.
Recommendation: Staff recommends receiving the report and providing direction as
appropriate.
Summary: This report is presented in furtherance of goals to promote water conservation
in City operations. The report contains water usage for irrigation of City facilities,
neighborhood parks, and athletic fields. For each facility, the report includes four data points
on irrigation water usage: Total in FY 2009; total for the previous 12 months; budgeted
water usage for last month; and the actual water usage for last month. Estimated irrigation
water use budgets were developed based on irrigated acreage and weather patterns for the
reported facilities.
The attached report is the first irrigation water use report, and the reports will continue to
be presented to City Council on a monthly basis.
Please note, for many facilities there is a large difference between the FY-09 usage and the
most recent 12-months usage. Part of this is caused by the fact that the past 12 months
have had good rainfall – but the majority of the decrease in irrigation water usage is caused
by improved irrigation practices. Personnel from the Parks & Recreation Department and
the Water Services Department have been working diligently to conserve irrigation water,
and this report is evidence of their success. Of course, we will continue to strive for further
improvements.
Budget & Financial Summary: N/A
Attachment:
Water Use Report – April 2010
62
College Station Irrigation Water Use Report April 2010
FY 09 Last 12
months Last month Target for
month
26,939,000 20,307,000 1,409,000 881,500
2,598,000 2,672,000 159,000 92,100
2,854,000 2,219,000 160,000 85,900
4,615,000 3,840,000 265,000 96,000
2,945,000 2,347,000 105,000 85,900
5,979,000 6,280,000 12,000 327,100
5,526,000 3,073,000 277,000 54,800
2,420,000 1,431,000 55,000 39,200
5,585,000 4,411,000 290,000 101,800
4,681,000 3,333,000 109,000 168,500
4,307,000 3,615,000 60,000 78,400
6,868,000 4,182,000 318,000 94,000
2,763,000 1,892,000 156,000 76,400
2,762,000 2,071,000 51,000 62,600
2,463,000 2,037,000 28,000 327,100
2,763,000 1,425,000 93,000 78,400
Parks and Athletic Fields
City Cemetery
WPC Park
Beachy Central Park
Soccer
Bee Creek Park
College Station
Business Center
Wolf Pen Creek
Amphitheater
Wayne Smith Baseball
Beachy Central Park
Softball
Castlegate Park
Facility Name
Veterans Park and
Athletic Complex
Southwood Youth
Baseball
Aggie Field of Honor
Castlegate Pond Park
Southwood Soccer
Southwood Youth
Soccer
Southwood Senior
Baseball
63
FY 09 Last 12
months Last month Target for
month
1,702,000 958,000 15,000 62,600
3,100,000 1,988,000 223,000 TBD
2,144,000 1,297,000 32,000 31,400
1,989,000 498,000 84,000 47,000
1,536,000 407,000 9,000 10,000
1,532,000 756,000 46,000 19,600
1,403,000 796,000 37,000 45,100
763,000 534,000 3,000 23,500
696,000 861,000 15,000 21,500
242,000 249,000 0 11,700
149,000 139,000 1,000 9,700
130,000 174,000 0 9,700
87,000 98,000 9,000 7,800
Leaks reported at: Southwood Youth Soccer; Central Park Softball; and Veterans Park
April 2010 weather conditions: Temperatures and wind conditions were above average
while rainfall was below average.
Fire Station 1
Northgate 309
College Main
Facility Name
Larry Ringer Library
Chimney Hill Property
City Hall
Municipal Court
Municipal Buildings
Northgate 310 Church
St.
Police Department
Utility Meeting and
Training Facility
Fire Station 5
Utility Customer
Service
Utility Service
Administration
Fire Station 3
64
May 17, 2010
Consent Agenda Item No. 2m
Wood Pole Treatment and Inspection
To: Glenn Brown, City Manager
From: David Massey, Director of College Station Electric Utilities Department
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving the contract for Wood Pole Treatment and Inspections with Pole Maintenance
Company, LLC. in the amount of $180,861.20
Recommendation(s): Staff recommends approval of the resolution awarding the
contract for the Wood Pole Treatment and Inspection to the lowest responsible bidder
meeting specifications to Pole Maintenance Company, LLC.
Summary: This contract will provide necessary inspections and treatment of wood power
poles to determine pole conditions. Poles will be checked for decay and treated
appropriately to extend the life of the pole. Poles determined to be beyond repair will be
scheduled for replacement. A majority of College Station Utilities Electric System wood
power poles were installed in the late 1970’s to late 1980’s. Wood power pole life
expectancy can be extended 10 to 20 years with proper chemical treatment. Approximately
2,300 poles will be treated and inspected.
Sealed competitive bids were received from two (2) firms with the summary of the results
as follows:
Pole Maintenance Company, LLC. $180,861.20
Osmose Utilities Services, Inc. $189,643.60
Budget & Financial Summary: Funds are budgeted and available in the College Station
Utilities Electric Department Capital Improvement Project Budget.
Attachments:
1. Resolution
2. Bid Tab
65
66
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67
May 17, 2010
Consent Agenda Item No. 2n
Security Improvements at Lick Creek Plant
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
resolution for contract 10-056 with Siemens Industry Inc, for $162,524 to purchase and
install security devices for the Lick Creek Wastewater Treatment Plant.
Recommendation: Staff recommends council approve the resolution.
Summary: In response to the Homeland Security Act, the Water Services Department
completed a Vulnerability Assessment in 2003 that identified specific measures to greatly
improve security at all Water and Wastewater facilities. Funding constraints dictated these
security improvements be implemented over time, and at present they have been
completed at all facilities except the Lick Creek Wastewater Treatment Plant.
This contract will provide security improvements to make the Lick Creek Plant security
posture the same as the Utility Service Center and other remote sites. This includes
intrusion detection, visual monitoring, and access control/tracking to be provided by motion
detectors, electronic locks, and access card readers.
The City went through a selection process involving all the departments in the City and
selected Siemens as our standard so that security improvements would be compatible
throughout the City. Pricing has been obtained from the U.S. General Services
Administration (GSA) Schedule 70, which is pre-competed, which saves the City
approximately 40% compared to other procurement methods.
Please note that the terms and conditions of our Standard Construction Contract needed
slight modifications to be in agreement with the terms and conditions of the GSA Schedule
70. Accordingly, this contract has been reviewed by a Contract Review Committee and two
changes were approved. These same changes were made to our standard contract for the
installation of the security system in the Police Department.
This contract is a good value to the City, by providing critical security measures at a
favorable cost. Staff recommends approval.
Budget & Financial Summary: Funds in the amount of $300,000 are currently budgeted
for this project in the Wastewater Capital Projects Fund, none of which have been expended
or committed to date.
Attachments:
Resolution
Contract (on file in City Secretary’s office)
68
69
May 17, 2010
Consent Agenda Item No. 2o
Twin Oaks Microwave Link
To: Glenn Brown, City Manager
From: Ben Roper, Director, Information Technology
Agenda Caption: Presentation, possible action, and discussion to approve a resolution awarding
a contract for the design, integration, configuration, installation, testing, commissioning, and
delivery of an operational microwave system and associated applications at the Twin Oaks
Landfill to the vendor providing the best value solution, Johnston Technical Services, Inc (dba
JTS) in the amount of $ 47,726.39.
Recommendation(s): Staff recommends approval of the resolution awarding a contract for the
design and installation of the microwave link equipment at the Twin Oaks Landfill to the vendor
providing the best value solution, Johnston Technical Services in the amount of $ 47,726.39.
Summary: The new Twin Oaks Landfill requires connectivity for phones and computers from
its site to the cities networks and to the Internet. RFP 10-14 solicited proposals to design and
install the microwave equipment necessary to provide the needed connectivity.
Budget & Financial Summary: Funding is available in the BVSWMA Capital Improvement
Project Fund. As BVSWMA is funded through an inter-local agreement, both the Cities of Bryan
and College Station are sharing the cost of this project. This item will also require the
approval of the Bryan City Council.
Attachments:
1. Resolution
Contract on file in the City Secretary’s Office
70
71
May 17, 2010
Consent Agenda Item No. 2p
Month-to-Month Renewal Agreement for Police Patrol Uniforms
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding ratification of a
month-to-month renewal agreement and authorization of expenditures for Police Patrol
Uniforms with Red the Uniform Tailor, Inc.
Recommendation(s): Staff recommends approval of the month-to-month renewal
agreement and authorization of expenditures with Red the Uniform Tailor, Inc.
Summary: The current contract expired October 31, 2009. A request for proposal for
annual police patrol uniforms is being prepared with a target date of October 1, 2010.
In accordance with the terms and conditions of the original contract, the City Manager
approved a month-to-month renewal until a new contract could be approved by Council.
The monthly expenses incurred to date are $46,975.80. Expenses for the month of May will
exceed the City Manager’s delegated authority and therefore this item is being presented for
Council’s ratification of the month-to-month renewal agreement and authorization of
expenditures with Red the Uniform Tailor, Inc. beginning March 1, 2010 through September
30, 2010 and monthly thereafter until a new contract can be awarded. Monthly service fees
shall not exceed Four Thousand Dollars and NO/100 ($4,000).
Budget & Financial Summary: Funds are available and budgeted in the General Fund,
Police Department budget.
Attachments:
1. Renewal Acceptance Acknowledgement
72
73
74
May 17, 2010
Regular Agenda Item No. 1
FM 2818 Hike & Bike Trail
Final Design Presentation
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Public Hearing, presentation, possible action and discussion concerning
approval to publicly bid the FM 2818 Hike & Bike Trail Project.
Recommendation(s): Staff recommends proceeding with advertisement for the
construction bid.
Summary: The Hike & Bike Trail Completion Project (ST-0904) was part of the 2008
Bond Authorization to implement projects identified by the Hike & Bike Task Force and
adopted by Council on November 23, 2004. After hearing the concerns of A&M Consolidated
High School students at the May 18, 2009 council meeting, staff proposed an alignment
change and Council supported the decision for a multiuse trail to be designed and
constructed along the north side of FM 2818 from Welsh to Longmire. The Welsh to
Longmire trail is identified on the Bicycle, Pedestrian, and Greenways Master Plan recently
adopted by the City Council. The trail will provide greater multimodal mobility along the FM
2818 corridor connecting destinations including A&M Consolidated High School, Bee Creek
Park, and commercial and residential property.
The design contract was awarded July 9, 2009. Design was completed and environmental
clearance obtained from TxDOT in April 2010. Given that the City has received favorable
bids on recent construction projects, staff has also included a bid alternative to extend the
sidewalk from Texas Avenue to Longmire.
Budget & Financial Summary: This project is funded from the 2008 Bond Authorization
in the amount of $1,000,000. Funds in the amount of $120,813.76 have been committed or
expended to date, leaving a balance of $879,186.24 for construction of the trail and other
expenses.
Attachments:
1.) Project Map
75
7
6
May 17 2010
Regular Agenda Item No. 2
Annexation Public Hearing
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning and Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion
regarding the service plan for two areas on Rock Prairie Road West and one area on
Greens Prairie Trail, all identified for annexation under the exempt status.
Recommendation: The Planning & Zoning Commission heard this item on April 1st
and voted 7-0 to recommend annexation of the two areas on Rock Prairie Road West
(areas #1 and #2). A motion to recommend denial of the annexation area on
Greens Prairie Trail (area #3) failed by a vote of 3-2-2. Staff recommends
annexation of all three areas.
Summary: This is the first of two public hearings the City is required to hold prior to
initiating annexation proceedings. The second public hearing is scheduled for May
18th. As part of the public hearings, staff will present an overview of the attached
annexation service plan and the annexation fiscal impact analysis.
The purpose of the public hearings is to give individuals the opportunity to express
their views regarding the proposed annexation and the service plan. Council is not
expected to take any action at either public hearing. The final annexation ordinance
is currently scheduled to be presented to City Council on June 10th.
Budget & Financial Summary: See attached Annexation Impacts Report
Attachments:
1. Annexation Areas Map
2. Annexation Impacts (Summary Report)
3. Annexation Service Plan
77
78
Annexation Impacts
Summary Report
30 April 2010
79
Table of Contents
Page
Area Descriptions ............................................................................................................ 1
Annexation Considerations .............................................................................................. 2
Immediate Impacts
Police Services..................................................................................................... 4
Fire Services (Including EMS) ............................................................................ 4
Solid Waste Collection......................................................................................... 4
Public Works ....................................................................................................... 5
Building Permits and Inspections ......................................................................... 5
Planning............................................................................................................... 5
Fiscal Impact Analysis ..................................................................................................... 6
Summary by Annexation Area ......................................................................................... 8
Revenue Summary .......................................................................................................... 9
Methodology for Revenue Calculations ......................................................................... 10
Appendix A - Service Standard Collection of Annual Public Costs
Area 1 ............................................................................................................... 11
Area 2 ............................................................................................................... 12
Appendix B - Map of Annexation Areas ....................................................................... 13
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1
There are many reasons a city considers annexation. These include securing a tax base,
utility extensions, ensuring good land use and thoroughfare planning, providing for a safe
built environment, and affording room for future growth. As areas on the periphery of a
city begin to develop and use city services it is also important to consider bringing them
into the city limits. Historically, annexation has been a very important factor in sustaining
the population growth of Texas cities and it continues to serve as a critical element in their
growth strategy. Recent legislative changes at the state level have made annexation more
difficult for cities and there are many considerations when employing this strategy in any
community.
An important part of any annexation consideration is the anticipated impact caused on the
City’s service delivery, including the immediate "day after" services and the ultimate costs
and revenues expected upon full build-out of the annexed area(s). This report is intended
to present all of these cost considerations.
Area Descriptions
There are three areas being considered for possible annexation under the exempt status at
this time. A map of the proposed annexation areas is included as Exhibit B. A general
description of each area is provided below:
Area #1 contains one parcel, one dwelling unit, and is 3.57 acres in area. It is generally
located southwest of the intersection of Rock Prairie Road West and I&GN Road. This
area is appraised as agricultural use for property tax purposes and contains no public
roadway.
Area #2 is a vacant 3.43 acre parcel. It is generally located southwest of the intersection
of Rock Prairie Road West and I&GN Road. This area is appraised as agricultural use for
property tax purposes and contains no public roadway.
Area #3 is a vacant parcel containing 52.73 acres (including right-of-way). It is generally
located southwest of the intersection of Greens Prairie Trail and Royder Road. There is
less than one mile of public roadway in this area.
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2
Annexation Considerations
Growth Management and Capacity
Chapter 8 of the recently adopted Comprehensive Plan addresses Growth Management &
Capacity. The purpose of Chapter 8 is to establish the necessary policy guidance and
associated strategies to enable the City to manage its ongoing physical growth and
development in a sensible, predictable, and fiscally responsible manner. In terms of future
annexations, Chapter 8 provides Map 8.1 (Potential Annexation Priorities and Phasing)
and Table 8.1 (Annexation Considerations). Map 8.1 designates Annexation Area #3 as a
“Near Term” annexation area, meaning annexation should occur within 3 to 10 years.
There is no designation on Map 8.1 for Annexation Areas #1 and #2. Since these areas are
currently surrounded by the City of College Station, it seems appropriate to consider
annexation of these areas at any point in the future.
Table 8.1 (Annexation Considerations) provides the following reasons to consider
annexing Area #3. For the purposes of Table 8.1, be aware that Annexation Area #3 is
contained within a larger future annexation area.
· Provides control of gateway frontage,
· Part or all of area qualifies for a non-annexation development agreement, and
· Protects area from future development (short–term)
Since Annexation Areas #1 and #2 are completely surrounded by the City of College
Station, they are not addressed in Table 8.1.
Other Planning Considerations
In order to enable land use control, effective thoroughfare planning, assure orderly
growth, and provide for safe building construction, all areas should be considered for
annexation. Additionally, annexing Areas #1 and #2 will reduce the potential for confusion
regarding service providers in this area since these areas are completely surrounded by the
City of College Station. Since the property in Areas #1 and # 2 is largely vacant, annexing
these areas will also secure room for future growth as needed by the City.
Utilities
All of the annexation areas are totally within the Wellborn Special Utility District's water
service area and currently served by the Wellborn Special Utility District. All areas are
also in the electric service territory of Bryan Texas Utilities.
Partnership Opportunities
Since Annexation Area #3 is owned by College Station ISD and there are plans to
construct an elementary school on the eastern portion of the property, this area presents a
unique opportunity to continue a successful partnership with the ISD. Annexing this area
will enable the City and the ISD to work together by offering programs such as Kids Klub,
Xtra Education, Junior Achievement, and School Resource Officers. Additionally,
82
3
Annexation Area #3 will provide both entities with the ability to utilize the existing
Interlocal Agreement for the joint use of park facilities.
Capacity to Annex
Chapter 43 of the Texas Local Government Code allows Cities to annex up to ten percent
of its size in any given year. This amount is allowed to be accrued and may accumulate
for up to three years. Currently, College Station may annex up to 6,348 acres. The total
acreage under consideration with this proposal is 59.73 acres.
83
4
Immediate Impacts of Annexation
The first cost consideration involves those services that are provided immediately upon
annexation. These include police services, fire protection, emergency medical services,
code enforcement, solid waste collection, public right-of-way maintenance, utility
maintenance (as applicable), development services, and building permitting and
inspections. The Departments responsible for these services have provided information to
assess the potential impact of annexing the areas currently under consideration. The
following is a summary of the initial impacts by Department:
Police Services
The areas proposed for annexation should not have an adverse impact on the Police
Department's ability to provide services. The land uses as proposed, do not create a need
for more officers at this time. However, the new elementary school proposed in
Annexation Area #3 will require an additional school crossing guard. This will have
minimal budget implications since school crossing guards are temporary/seasonal positions
with minimal pay and typically work two hours a day during the school year. As
development occurs, there is a possibility that beats will have to be restructured to
adequately distribute the additional workload. The Police Department will monitor and
address issues as the areas proposed for annexation are built out and a larger demand for
emergency services is necessary.
Fire Services
Annexation of all areas will have a moderate impact on the Fire Department’s service
levels. As with any potential annexation there will be impacts on the Fire Department’s
ability to deliver services within designated drive times. Planning for a future fire station
(number seven) that houses staffing for one fire engine and one ambulance is currently
underway for the west side of the city. City staff is currently in negotiations with College
Station ISD officials regarding the possibility of locating a Fire Station on two acres of
ISD property. In the Fiscal Year 2009 budget, funds were included to purchase a 3,000
gallon water tanker and a grass firefighting truck. This equipment has been purchased and
will enable the Fire Department to effectively respond to off-road areas and other areas
not adequately covered by fire hydrants. The College Station Fire Department will
continue to work with the Brazos County Emergency Services Districts through existing
mutual aid agreements to protect newly annexed areas as growth occurs. It is important to
note that the annexation of these areas may negatively impact the City’s next ISO
evaluation.
Solid Waste Collection
The proposed exempt annexation areas can be served by the Sanitation Division without
additional personnel or collection equipment. If the existing single-family home in
Annexation Area #1 is currently served by private waste service providers, the existing
contracted services may continue for a period of two years after the effective annexation
date.
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5
Public Works – Thoroughfares and Street Maintenance
Street and Right-of -Way (ROW) maintenance for Annexation Areas #1 and #2 can be
served without additional personnel or equipment since no ROW is included with these
areas.
In terms of Annexation Area #3, a portion of Greens Prairie Trail and Royder Road are
included in the Annexation Area. Both of these thoroughfares are classified as a four lane
minor arterial by the City’s Thoroughfare Plan. It is recognized that the proposed
development in Area #3 may result in the need to expand or improve the thoroughfares in
this area. A Traffic Impact Analysis (TIA) is currently being performed for the new school
site. Once the TIA results are available, staff will be able to evaluate the cost associated
with transportation improvements that may be the responsibility of the City.
Right-of-way mowing and maintenance costs for existing streets are approximately $7,500
per mile annually. Therefore, the annual cost for right-of-way mowing and street
maintenance related to this Annexation Area #3 is estimated to be less than $5,000.
Building Permits and Inspections
Building plans review and building inspections for the areas under consideration can be
provided without adversely impacting current service levels.
Code Enforcement
Code Enforcement services for the areas under consideration can be provided without
adversely impacting current service levels.
Planning
The proposed exempt annexation areas will not adversely impact current service levels.
The Planning and Development Services Department currently services this property by
way of administration of Article 8, Subdivision Design and Improvements of the CITY OF
COLLEGE STATION UNIFIED DEVELOPMENT ORDINANCE. Upon annexation, planning and
development services will expand to include other portions of the UNIFIED DEVELOPMENT
ORDINANCE as applicable.
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Fiscal Impact Analysis
Short-Term Fiscal Impact
The current appraised value of the seven-acre tract formed by Annexation Areas #1 and #2 is
$129,500. Based on the current City of College Station tax rate of 43.94 cents per $100 of
appraised valuation, the City could expect to receive annual property tax revenues of $569.00
from these two areas. Based on the current annexation schedule, the City will not begin
receiving property tax revenues from these areas until 2011. Since Annexation Area #3 is
owned by the College Station ISD, a tax-exempt entity, the City will receive no property tax
revenue from this area
A summary of the current appraised value and respective tax revenue estimate for each
annexation area is provided below:
Area Appraised Value Estimated Annual Tax Revenue
1&2 $129,500 $569
3 $828,490 -0-
Total $957,990 $569
Full Build-Out Scenario
The fiscal impact analysis used here is a tool that estimates the annual costs and revenues
that the City will incur once the identified property is fully developed. This information is
provided to help project the need for municipal services, to monitor the costs of land use
decisions, and to give officials information for making growth and planning decisions.
For this analysis the Service Standard Method was used1. A spreadsheet showing the
details is included as Appendix A. This analysis should be treated as an estimate based
upon the best data available. In addition, it is important for decision-makers using this
information to understand the assumptions upon which it is based.
1. In this model it is assumed that the current level of municipal services in College
Station will be maintained in newly annexed areas.
2. This analysis provides estimates for these areas once they are fully developed. Some
of these areas may not fully develop for 20 years or more. The costs / benefits in the
interim will vary but typically costs to the City are higher until the areas fully develop.
1 - More information on this method is available in The Fiscal Impact Handbook by Robert Burchell & Davide
Listokin.
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3. All costs and revenues are in current dollars based on current budget data.
4. The model is based on existing tax and utility rates that may change over time. Future
changes to the land use plan may also alter future fiscal impacts.
Demands and Costs
For Annexation Areas #1 and #2, the analysis began by using the future land use
designation of Restricted Suburban and assumed development in accordance with the
City's adopted Land Use Plan to estimate the population for each annexation area. Using
existing development as a model, the average number of dwelling units for the residential
areas was calculated. Census data for persons per household was used to calculate the
projected population.
Existing service levels for the City was then used to estimate the demand for City services
in the proposed annexation areas. An equal level of service was applied to the annexation
area to yield the demand for services. Costs per year for the demanded services were
calculated using cost ratios to compensate for the varied nature of service provided by
different departments. This resulted in a cost per year to provide the existing level of
service to the proposed annexation areas at full build out.
The future land use designation was not taken into consideration for Annexation Area #3
since schools are planned for this site and schools are typically a long-term investment.
Revenues
Revenues were calculated for property taxes, sales taxes, and utility fees. These estimates
were determined by applying current revenues from similar areas in the City to the
projected development pattern in the annexation areas.
Conclusions
The following tables summarize the results of the fiscal impact analysis. According to the
results of the fiscal impact analysis, annexing all three areas will result in a financial loss to
the City. Annexation Areas #1 and #2 represent an annual loss of $19,685 and $19,305
respectively. Annexation Area #3 represents positive revenues of $13,960 annually. It is
important to note that this model does not capture any revenue from “one time” charges
such as building permit or development fees.
Overall the results show that annexing all three areas would cost the City $25,030 annually
once these areas are fully developed. As mentioned before, future changes in the Land Use
Plan or development patterns may affect these projections. This estimate excludes any
costs associated with transportation improvements that may be the responsibility of the
City.
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Summary of Fiscal Impact Analysis by Area
Area 1
Costs $45,657
Property Tax Revenues $15,975
Sales Tax Revenues $8,930
Utility Revenues $1,067
Total -$19,685
Area 2
Costs $45,657
Property Tax Revenues $15,975
Sales Tax Revenues $9,310
Utility Revenues $1,067
Total -$19,305
Area 3
Costs* $0
Property Tax Revenues $0
Sales Tax Revenues $0
Utility Revenues $13,960
Total $13,960
*Note: The Fiscal Impact Model uses the estimated population at
full build-out to project costs. Annexation Area 3 is expected to be
occupied by two schools. Therefore, no future population was
projected for this area.
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Summary of Revenues at Build-out
Property Tax Revenue – Area 1 $15,975
Property Tax Revenue – Area 2 $15,975
Property Tax Revenue – Area 3 $0
Total Property Tax Revenues $31,950
Sales Tax Revenue – Area 1 $8,930
Sales Tax Revenue – Area 2 $9,310
Sales Tax Revenue – Area 3 $0
Total Sales Tax Revenues $18,240
Utility Revenues – Area 1 $1,067
Utility Revenues – Area 2 $1,067
Utility Revenues – Area 3 $13,960
Total Utility Revenues $16,094
Total Revenues $66,284
Total Costs $91,314
Total Annual Fiscal Impact -$25,030
Note: Potential revenues from building permit fees (not included in
the above) constitute a one time positive impact of $33,000 over the
projected life of the development.
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Methodology for Revenue Calculations
Property Taxes
§ $173,135 = Average homestead valuation for “Single Family Medium.” Value is based on average
provided by Brazos County Appraisal District and current city property tax rate (43.94 cents per $100
of valuation).
Residential Utility Amounts
§ $14.40 = Average monthly residential sanitation bill (provided by Utility Customer Service)
§ $36.40 = Average Monthly Residential Wastewater Bill (provided by Utility Customer Service)
Retail Sales Tax
§ Per capital retail sales tax was calculated based on a per person sales tax rate collection of $190
annually. This average was obtained by taking a ten year average of annual sales tax revenue
collected by the City and dividing it by the estimated population.
The existing population of the proposed annexed area was subtracted from the full build out estimated
population, and multiplied by the estimated annual sales tax collection per resident.
(Annual Sales Tax Collection / Annual Population Estimate) = Annual Sales Tax Collected per
Person
[(Future Population - Existing Population) * Annual Sales Tax Collected per Person = Retail Sales
Tax
The $190 is likely a conservative estimate of actual per person sales tax collections.
Utility Charges
Electricity
The proposed annexation areas will not be served by College Station Utilities. There are no anticipated
electric utility revenues from any areas.
Water
All three proposed annexation areas are served by Wellborn Special Utility District.
Sanitation
All areas in the proposed annexation areas will have City sanitation services. Revenues for annexation
areas one and two were calculated by multiplying the residential rate ($14.40) by the estimated number of
residential units in each area. Revenue for annexation area three was estimated using current data from
existing elementary schools in College Station.
Projected Miscellaneous Revenues
§ Single family units were calculated based upon a standardized Building Permit Fee Schedule. An
additional $100 is added per unit to represent miscellaneous permit fees such as electrical,
mechanical, and plumbing.
§ All inputs are based upon average calculated values.
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Annexation
Service Standard Calculation of Annual Public Costs
Area 1
Anticipated Government Number of Manpower Budget $ Per Future Add’l Annual Capital toAdd’l Annual Total Cost
Population Function Employees Ratio 2009 - 2010 EmployeeEmployeesOperating CostOperating Capital Cost To Public
49 Fiscal Services 40.50 0.43 3,206,341$ 79,169$ 0.02 1,680$ 0.006 10$ 1,690$
General Government 147.75 1.58 15,051,387 101,871 0.08 7,888 0.011 87 7,975
Police 177.50 1.90 14,215,446 80,087 0.09 7,450 0.047 350 7,800
Total February Fire 122.00 1.30 11,462,357 93,954 0.06 6,007 0.029 174 6,181
2010 PopulationStreets & Drainage 41.00 0.44 4,621,198 112,712 0.02 2,422 1.361 3,296 5,718
Waste Water 49.00 0.52 5,978,960 122,020 0.03 3,133 1.021 3,199 6,332
93,501 Sanitation 36.50 0.39 5,268,552 144,344 0.02 2,761 - - 2,761
Utility Billing 29.50 0.32 2,051,464 69,541 0.02 1,075 0.011 12 1,087
Parks 133.00 1.42 9,069,889 68,195 0.07 4,753 0.286 1,359 6,113
Total College Station 776.75 70,925,594$ 0.41 37,169$ 8,488$ 45,657$
General Government includes: General Government, Information Technology, Planning and Development Services, Public Works (Admin, Facilities Maint,
Engineering), Fleet Maintenance, and Communications. BVSWMA is not included.
Notes:
1. Capital to operating cost ratios from Finance Dept.
2. Future population calculated according to acreage in land use scenarios, then existing population was subtracted.
3. The City will not be providing water service in this area.
3. The City will not be providing electrical service in this area.
- -
Appendix A
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Annexation
Service Standard Calculation of Annual Public Costs
Area 2
Anticipated Government Number ofManpower Budget $ Per Future Add’l Annual Capital toAdd’l Annual Total Cost
Population Function Employees Ratio 2009 - 2010 EmployeeEmployeesOperating CostOperatingCapital Cost To Public
49 Fiscal Services 40.50 0.43 3,206,341$ 79,169$ 0.02 1,680$ 0.006 10$ 1,690$
General Government 147.75 1.58 15,051,387 101,871 0.08 7,888 0.011 87 7,975
Police 177.50 1.90 14,215,446 80,087 0.09 7,450 0.047 350 7,800
Total February Fire 122.00 1.30 11,462,357 93,954 0.06 6,007 0.029 174 6,181
2010 PopulationStreets & Drainage 41.00 0.44 4,621,198 112,712 0.02 2,422 1.361 3,296 5,718
Waste Water 49.00 0.52 5,978,960 122,020 0.03 3,133 1.021 3,199 6,332
93,501 Sanitation 36.50 0.39 5,268,552 144,344 0.02 2,761 - - 2,761
Utility Billing 29.50 0.32 2,051,464 69,541 0.02 1,075 0.011 12 1,087
Parks 133.00 1.42 9,069,889 68,195 0.07 4,753 0.286 1,359 6,113
Total College Station 776.75 70,925,594$ 0.41 37,169$ 8,488$ 45,657$
General Government includes: General Government, Information Technology, Planning and Development Services, Public Works (Admin, Facilities Maint,
Engineering), Fleet Maintenance, and Communications. BVSWMA is not included.
Notes:
1. Capital to operating cost ratios from Finance Dept.
2. Future population calculated according to acreage in land use scenarios, then existing population was subtracted.
3. The City will not be providing water service in this area.
3. The City will not be providing electrical service in this area.
- -
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Appendix B
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CITY OF COLLEGE STATION SERVICE PLAN
FOR AREAS TO BE ANNEXED
EFFECTIVE 10 JUNE 2010
I. ANNEXATION AREAS
The annexation areas are located on the southwest side of the City of College Station, in the City’s
Extraterritorial Jurisdiction. These properties are illustrated in Figure 1 and described below.
Area 1- located generally at the intersection of Rock Prairie Road West and I&GN Road and
containing approximately 3.57 acres
Area 2 - located generally at the intersection of Rock Prairie Road West and I&GN
Road and containing approximately 3.43 acres.
Area 3 - located generally at the intersection of Greens Prairie Trail and Royder Road and
containing approximately 52.73 acres.
II. INTRODUCTION
This service plan has been prepared in accordance with the TEXAS LOCAL GOVERNMENT CODE,
Sections 43.021, 43.065, and 43.056(b)-(o) (Vernon 2008, AND VERNON SUPP. 2009, as amended from
time to time). Municipal facilities and services to the annexed areas described above will be provided or
made available on behalf of the City in accordance with the following plan. This plan provides a
program under which the City of College Station will provide full municipal services to the annexed
areas. All services will be provided within the time provided in TEXAS LOCAL GOVERNMENT CODE,
Section 43.056(B).
This Service Plan does not:
· require the creation of another political subdivision;
· require a landowner in the area to fund the capital improvements necessary to
provide municipal services in a manner inconsistent with Chapter 395, Texas Local
Government Code; or
· provide services in the area in a manner that would have the effect of reducing by
more than a negligible amount the level of fire and police protection and emergency
medical services provided within the corporate boundaries of the municipality
before annexation.
The level of services, infrastructure, and infrastructure maintenance provided to the annexed areas is
comparable to the level of services, infrastructure, and infrastructure maintenance available in other
parts of the City with topography, land use, and population density similar to those contemplated or
projected in the annexed area.
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FIGURE 1
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III. SERVICE COMPONENTS
This plan contains three service components: (1) Immediate Services, (2) Additional Services, and (3)
Capital Improvement Program.
Immediate Services
As required by TEXAS LOCAL GOVERNMENT CODE, SECTION 43.056(B), Certain municipal services will be
provided by the City of College Station immediately upon the effective date of annexation. These
services include:
· police protection;
· fire protection;
· emergency medical services;
· solid waste collection, except as provided by Subsection 43.056(o);
· operation and maintenance of water and wastewater facilities in the annexed area
that are not within the service area of another water or wastewater utility;
· operation and maintenance of roads, and streets, including road and street
lighting;*
· operation and maintenance of public parks, playgrounds, and swimming pools; and
· operation and maintenance of any other publicly owned facility, building, or service.
*Note: Street lighting will be maintained for fixtures located within the service territory
of College Station Utilities.
A. Police Protection
The College Station Police Department will provide police service, including routine patrol, traffic
enforcement, and dispatch response to emergency and non-emergency service calls.
B. Fire Protection
The College Station Fire Department will be provide fire protection, including response to
emergency calls for assistance, fire prevention education, pre-fire planning, and target hazard
inspections. In general, the Fire Department’s goal is to provide a fire response time of five
minutes or less.
Construction and development activities undertaken after the effective date of annexation shall
comply with all building, life safety and fire safety codes of the City of College Station. All
structures shall comply with the address standards of the College Station Code of Ordinances
within ninety (90) days of the effective annexation date.
C. Emergency Medical Services
The College Station Fire Department will provide emergency medical services (EMS). Each Fire
Department ambulance, engine, and ladder truck is capable of providing EMS, including
defibrillation, medical administration, IV therapy, advanced airway management, and initial
treatment of injuries. In general, the Fire Department’s goal is to provide an EMS response time
of five minutes or less.
D. Solid Waste Collection
The College Station Public Works Department will provide fee-based solid waste collection
service for residential and commercial customers. Customers in the annexed area may elect to
continue using a private solid waste management service provider for a period of two years after
the effective date of annexation in accordance with provisions of the TEXAS LOCAL GOVERNMENT
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CODE. The City will not charge a fee to a person who continues to use the services of a privately
owned solid waste management service provider.
Residential Service – Residential solid waste collection (including brush and bulk items) is
provided once per week. All residential service will be provided at a point of collection adjacent
to, and accessible from, a public right-of-way or an improved surface acceptable to the City.
Residential solid waste collection vehicles will not conduct operations on private property.
However, residential service may be provided on private streets that comply with the Sanitation
Division’s requirements for surface material, vehicle clearance and turning radii. In the case of
multiple residences located on a privately owned road or drive, the City may require the
establishment of a mass collection point at an area adjacent to the nearest public right-of-way. The
City will provide residential solid waste containers.
Commercial Service - Containers and collection points may be located on private property
provided they can be easily accessed from a public right-of-way and the route of access and the
collection point meet the Sanitation Division’s requirements for approved surfaces, vehicle
clearance, and turning radii. The City will provide standard commercial containers.
In order to secure solid waste collection services in the annexed areas, each property owner must
establish a utility account with the City of College Station. The City will not be responsible for
damage to private drives, streets, or parking areas by service trucks servicing solid waste
containers.
E. Water and Wastewater Facilities
The City of College Station will provide water and wastewater service to areas that are not located
within the certificated service territory of another utility through existing facilities located within
or adjacent to the area. The level of water and wastewater service, infrastructure and infrastructure
maintenance provided in the annexed area will be comparable to the level of services,
infrastructure and infrastructure maintenance available in other parts of the City before
annexation with topography, land use, and population density similar to those reasonably
contemplated or projected in the area. Municipal services to be provided within the annexed area
may be provided by any of the methods in which the City provides services to other comparable
areas.
F. Roads and Streets
The Public Works Department will maintain public roads and streets at a level comparable to the
maintenance prior to annexation. These services include emergency pavement repair and
preventative street maintenance. Right-of-way mowing activities along State highways are
addressed in the City's maintenance agreement with Texas Department of Transportation and will
be added to the City's maintenance activities immediately following annexation. Maintenance
priorities are determined on a City-wide basis taking into consideration factors such as age, traffic
volume, surface conditions, the nature of the maintenance, public safety hazards, and available
funding.
Existing street and traffic control signs shall conform to the City of College Station’s standards
within ninety (90) days of the effective date of annexation. The City will install traffic control
signs in accordance with College Station’s standards for same within ninety (90) days of the
effective date of annexation.
G. Parks and Recreation Facilities
The City of College Station is not aware of the existence of any public parks, playgrounds, or
swimming pools in the areas proposed for annexation. In the event any such public facilities
exist, they will be maintained to the same degree and extent that the City maintains public parks,
playgrounds and swimming pools within the current City limits.
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H. Other Publicly Owned Buildings and Facilities
The City of College Station is not aware of the existence of any publicly owned buildings in the
areas proposed for annexation. In the event any such public facilities exist, they will be
maintained to the same degree and extent that the City maintains such facilities within the current
City limits.
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Additional Services
A. Building Permitting and Inspections
Upon the effective date of annexation, the City will provide building permits and inspection
services. This service will be made available to the annexed areas on the same basis and at the
same level of service as similar facilities throughout the City. Service is provided on a “cost
recovery” basis, and permit fees partially offset the costs of services delivered. Construction
activities underway prior to annexation may continue provided that all construction after
annexation complies with City codes and ordinances.
All permits required by City codes and ordinances must be obtained for construction underway at
the time of annexation. Permit fees will be waived for building construction underway prior to
annexation.
B. Planning and Development Services
Planning and development services will be made available on the effective date of the annexation.
Upon annexation, planning and development services will be provided by way of the Unified
Development Ordinance and other applicable codes and standards. The College Station City
Council adopted the current Comprehensive Plan in May of 2009. The Comprehensive Plan
contains a Land Use Plan that designates future land uses and a growth management and capacity
section designed to manage the quality and quantity of growth by matching land use intensity with
planned infrastructure. Upon annexation, all properties will be zoned A-O (Agricultural Open).
The City's Comprehensive Plan will be used as the basis for evaluating rezoning requests after
properties are annexed.
C. Animal Control
The Police Department will provide animal control service upon the effective date of annexation.
Animal control services include response and investigation of reported animal bites, response to
reports of stray or “at large” animals, and response and investigation of animal cruelty and neglect
reports.
D. Code Enforcement
Code enforcement services will be made available on the effective date of annexation. Code
enforcement services include response and investigation of sanitation issues, illegal signs,
abandoned or inoperable motor vehicles, and zoning violations.
E. Recycling Collection
For residential customers electing solid waste collection from the City of College Station, curbside
recycling collection is also provided once per week. Items accepted in the curbside recycling
program include:
· Newspapers and magazines
· Aluminum and steel food cans
· Clear and brown glass
· Plastic bottles
· Lead acid car batteries
.
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IV. WATER AND WASTEWATER SERVICE PROVISION
This Water and Wastewater Service Plan (“Plan”) provides a program under which the City of College
Station will provide full municipal services to the annexed area. For the purpose of this plan, “full
municipal services” includes water and sewer services provided by the City within its full-purpose
boundaries. The level of water and sewer service, infrastructure and infrastructure maintenance
provided in the annexed area will be comparable to the level of services, infrastructure and infrastructure
maintenance available in other parts of the City before annexation with topography, land use, and
population density similar to those reasonably contemplated or projected in the area. The City will not
provide water or wastewater service in areas where another entity holds the CCN to do so unless or until
the City of College Station acquires the CCN. Municipal services may be provided by any of the methods
by which the City provides services to other comparable areas within the City. All services will be
provided within the time provided in TEXAS LOCAL GOVERNMENT CODE SEC. 43.056(B). The City may
extend facilities under this plan or otherwise serve these areas through the use of Impact Fees as
permitted under CHAPTER 395 OF THE TEXAS LOCAL GOVERNMENT CODE.
Wastewater facilities for future development that increases densities beyond the capital improvements
specified in this plan will be extended in accordance with the City’s Water and Wastewater policy in
existence at the time of development. The water and wastewater extension policy is discussed in Section
V, Water and Wastewater Capital Improvements. In general, the policy for extension of utility service
is “development driven”, meaning that utility line extensions are typically installed by developers, in
conjunction with major development projects. The City may accept ownership and maintenance of
major facilities, such as gravity sewer lines, manholes, lift stations and/or wastewater package plants, as
required by the particular development. The City may elect to pay for upgrades or oversize of
infrastructure projects being installed by developers. As an area develops, developers or homeowners
extend water distribution and wastewater collection lines to individual lots.
Until an area becomes densely populated, the cost of utility extension is not feasible to be borne by a few
lot owners. Also, in the case of wastewater treatment, developments with large lots will normally be
constructed with on-site sewage facilities that are privately owned and operated.
AREA 1
Water
Annexation Area #1 is in the water CCN service territory of Wellborn Special Utility District.
This area is currently served by a water line that runs along the south side of Rock Prairie Road
West (see Exhibit A). The City of College Station does not have the right to provide water service
in annexation Area #1, therefore, no water infrastructure will be provided by the City in the area
after annexation.
Wastewater
Properties within Annexation Area #1 are currently served by private on-site sewer facilities
(OSSF). As in other areas of College Station with similar topography, land use, and population
density, this area will remain on private systems until such time as significant development occurs
to warrant the extension of an organized sanitary sewer collection system.
AREA 2
Water
Annexation Area #2 is in the water CCN service territory of Wellborn Special Utility District.
This area is currently served by a water line that runs along the south side of Rock Prairie Road
West (see Exhibit A). The City of College Station does not have the right to provide water service
in annexation Area #2, therefore, no water infrastructure will be provided by the City in the area
after annexation.
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Wastewater
Currently, no structures are located within Annexation Area #2. However, a new development is
planned within Annexation Area #2. Given the nature and intensity of the proposed development
in this area, it is anticipated that sewer service will be provided via a private OSSF. As in other
similarly developed areas of College Station, Area #2 will remain on private systems until such
time as significant development occurs to warrant the extension of an organized sanitary sewer
collection system.
AREA 3
Water
Annexation Area #3 is in the water CCN service territory of Wellborn Special Utility District.
This area is currently served by a water line that runs along the south side of Greens Prairie Trail
(see Exhibit B). The City of College Station does not have the right to provide water service in
annexation Area #3, therefore, no water infrastructure will be provided in the area by the City
after annexation.
Wastewater
Currently, there are no structures located within Annexation Area #3. However, this property is
owned by College Station ISD and a new elementary school is proposed on the eastern portion of
the property. Sewer service is available to Annexation Area #3 via a sewer lift station and sewer
force main located on an adjacent tract. Exhibit “B” illustrates the location of this lift station and
force main. As currently proposed, development in Area #3 may access the existing wastewater
infrastructure through a combination of gravity lines and/or force mains. Should the future land
use or density in Area #3 develop as something other than an educational facility, the wastewater
infrastructure for this area may have to be expanded to accommodate additional flows or flow
characteristics.
V. CAPITAL IMPROVEMENTS
Should the City make capital improvements to serve the annexed areas, the City reserves the right to levy
an impact fee to the properties annexed according to Chapter 395 of the Texas Local Government Code
and the City's Code of Ordinances. The City may, from time to time, include construction of new,
expanded or replacement facilities in its Capital Improvements Program (CIP). Facilities to be included
in the CIP shall be determined on a City-wide basis. Priorities shall be established by the CIP plans of
the City, projected growth trends, and the City Council through its development plans and policies.
A. Police Protection (including animal control)
Police protection will be provided to the annexed areas through existing City facilities at a level of
service comparable to the level of service in other parts of the City before annexation with
topography, land use, and population density similar to those reasonable contemplated or projected
in the area.
B. Fire Protection (including EMS)
Fire protection will be provided to the annexed areas through existing City facilities and mutual aid
agreements at a level of service comparable to the level of service in other parts of the City before
annexation with topography, land use and population density similar to those reasonable
contemplated or projected in the area.
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The City will evaluate and update, as needed, its Strategic Plan to address the response time,
personnel, facility and equipment needs for these areas of the City as the annexed areas develop.
C. Solid Waste Collection
Solid waste collection services will be provided to the annexed areas through the City's existing
facilities or through franchise agreements with private services at a level of service comparable to
the level of service in other parts of the City before annexation with topography, land use and
population density similar to those reasonable contemplated or projected in the area.
D. Maintenance of Public Roads and Streets
Right-of-way maintenance will be provided through the existing facilities at a level of service not
less than exists in the area immediately preceding annexation. The improvement and enlargement of
roads within existing rights-of-way will be included in future capital improvements programs as
practical and where needed to facilitate the maneuvering of emergency and sanitation service
vehicles.
E. Parks, Playgrounds and Swimming Pools
Parks and recreation services will be provided through the existing facilities at a level of service not
less than exists in the area immediately preceding annexation.
Additional park development in the annexed areas will be addressed through the development
standards and procedures of the City as residential development occurs. Such park development
includes, but is not limited to, dedication of park land and/or money in lieu of land in accordance
with the City of College Station Subdivision Regulations and an existing interlocal agreement with
the College Station ISD.
F. Other Public Building and Facilities
Other public facilities, buildings or services will be provided through the existing facilities at a level
of service not less than exists in the area immediately preceding annexation.
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WATER AND WASTEWATER CAPITAL IMPROVEMENTS
The water and wastewater utility extension policy of the City of College Station is as follows:
The cost of off-site extension of water and wastewater facilities to serve a lot, tract, plat, or land
development shall be borne by the owner or developer of the lot, tract, plat, or land by direct installation
or through the use of Impact Fees. Where such extension is consistent with plans for the development of
the City and its utility system the City may, by decision of the City Council, participate in the cost of
construction so as to provide for additional capacity for the overall development of an area.
The cost of water and wastewater facilities necessary to serve existing lots or new development within a
subdivision plat or land development shall be borne by the lot owner or developer of the plat or land by
direct installation or through the use of Impact Fees. Standard tap fees or other installation fees in effect
on a citywide basis are in addition to impact fees levied.
AREA 1
Water
No water infrastructure will be provided to this area after annexation. Area #1 is located within
the water CCN service territory of WSUD. Therefore, these properties will continue to be served
by WSUD after annexation.
Wastewater
Area #1 will continue to be served by private on-site sewer treatment systems until such time as
development warrants the extension of an organized sanitary collection system.
AREA 2
Water
No water infrastructure will be provided to this area after annexation. Area #2 is located within
the water CCN service territory of WSUD. Therefore, future development will be served by
WSUD after annexation.
Wastewater
Area #2 will be served by private on-site sewer treatment systems until such time as development
warrants the extension of an organized sanitary collection system.
AREA 3
Water
No water infrastructure will be provided to this area after annexation. Area #3 is located within
the water CCN service territory of WSUD. Properties located within the water CCN service
territory of WSUD will continue to be served by WSUD after annexation.
Wastewater
As currently proposed, future development within Area #3 will be served by the City of College
Station via existing sewer infrastructure located to the east (across Royder Road).
VI. LEVEL OF SERVICES TO BE PROVIDED
It is the intent of the City of College Station to provide the level of services required by State law. The
City Council finds and determines that the services, infrastructure and infrastructure maintenance
proposed by this plan are comparable to that provided to other parts of the City with topography, land
use, and population density reasonably similar to the annexed area and will not reduce the level of
services available to the territory prior to annexation.
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Nothing in this plan shall require the City to provide a uniform level of full municipal services to each
area of the City, including the annexed area, if different characteristics of topography, land use, and
population density are considered a sufficient basis for providing different levels of service.
VII. TERM
This service plan shall be valid for a term of ten (10) years. Renewal of the service plan shall be at the
discretion of the City Council.
VIII. AMENDMENTS
The service plan may be amended if the City Council determines at a public hearing that changed
conditions or subsequent occurrences make this service plan unworkable or obsolete. The City Council
may amend the service plan to conform to the changed conditions or subsequent occurrences pursuant to
the TEXAS LOCAL GOVERNMENT CODE, Section 43.056 (VERNON 2008 and VERNON SUPP. 2009).
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APPENDIX
Exhibit “A”
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Exhibit “B”
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