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HomeMy WebLinkAbout04/22/2010 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Item 2b - Replacement Water Meter Purchase Coversheet revised 7 Bid Tabulation # 10-49 8 Item 2c - Well No. 7 Collection Line Change Order Project Number WF0353621 Coversheet revised 9 Change Order 10 Location Map 11 Item 2d - Penberthy Roadway Extension and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Project Number ST0905 Coversheet revised 12 Resolution 14 Map 15 Debt Reimbursement Resolution 16 Item 2e - Bee Creek Phases IV & V Drainage Improvements Change Order Coversheet revised 19 Change Order 21 Map 22 Item 2f - Rev. Chapter 1, “GENERAL PROVISIONS”, Section 29, “CS CEMETERY RULES & REGULATIONS” SUB- SECTIONS H AND M Coversheet - Cemetery Code of Ordinances Revision revised 23 1- Existing Sub-Sections H & M Revisions 25 2 - Cemetery Rules Amending Ordinance Signed by Legal 27 Item 2g - Water and Wastewater New Service Tap Installation Coversheet revised 30 Renewal agreement 31 Item 2h - Resolution Approving a Construction Contract with Knife River Corp.-South for the State Highway 30 Widening Project Coversheet revised 35 Resolution 36 Bid Tabulation 37 Item 2i - Revisions to College Station, Code of Ordinances Chapter 7 Health & Sanitation Coversheet revised 38 Revised Ordinance 39 Item 2j - Termination of Contract for New Affordable Housing Construction Services at 1123 Phoenix Street Coversheet revised 45 1 Attachment 1 - Resolution signed 46 Attachment 2 - 1208 Phoenix Street Construction Timeline 47 Item 2k - Lick Creek Centrifuge repairs Coversheet Lick Creek Centrifuge Repair revised 48 Purchase Order 100635 49 Item 2L - Installation of Traffic Signal Arrington Road at W. D. Fitch Coversheet revised 52 Bid tabulation #10-46 53 Resolution 57 Location Map 58 No. 1 - 3228 Rock Prairie Road West - Rezoning Coversheet revised 59 Background Information 63 Aerial & Small Area Map 64 Ordinance 66 No. 2 - 13601 & 13679 FM 2154 - Rezoning Coversheet revised 73 Background Information 77 Aerial & Small Area Map 79 Draft Planning & Zoning Commission Minutes ? April 1, 2010 81 Email from TxDOT 83 Rezoning Map & Concept Plan 85 Ordinance 87 No. 3 - UDO Amendment - Hotel Uses Associated with Country Clubs Coversheet revised 93 Ordinance 94 No. 4 - Wolf Pen Creek Advisory Board Coversheet revised 99 2 Mayor Council members Ben White John Crompton Mayor Pro Tem James Massey Dave Ruesink Dennis Maloney City Manager Katy-Marie Lyles Glenn Brown Lawrence Stewart Agenda College Station City Council Regular Meeting Thursday, April 22, 2010 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of Minutes for City Council Special Meeting, March 30, 2010 and Workshop and Regular Meeting, April 8, 2010. b. Presentation, possible action, and discussion regarding the approval of the water meter purchase contract with Badger Meter, Inc for the amount of $89,202.00 and the approval of water meter rebuild kits purchase contract with Aqua Metric Sales Company for the amount of $34,236.05. c. Presentation, possible action, and discussion on a deductive change order to the Professional Engineering Services Contract 07-085 with Malcolm Pirnie, Inc. for a credit in the amount of $10,058, for the design and construction administration services of the Well No. 7 Collection Line. 3 City Council Regular Meeting Page 2 Thursday, April 22, 2010 d. Presentation, possible action, and discussion regarding a resolution approving award of a Professional Services Contract for the design of the Penberthy Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. e. Presentation, possible action, and discussion regarding Change Order No. 3 to the professional services contract (Contract No. 00-107) with LJA Engineering & Surveying, Inc. in the amount of $52,261 to perform a cost-benefit analysis of the proposed drainage improvements for Bee Creek Tributary “A”. f. Presentation, possible action, and discussion regarding Revisions to College Station, Texas, Code of Ordinances, Chapter 1, "GENERAL PROVISIONS", Section 29, "COLLEGE STATION CEMETERY RULES AND REGULATIONS"; Sub-Sections H and M. g. Presentation, possible action, and discussion on the renewal of the annual contract for water and wastewater new service tap installation with Elliot Construction, Inc. for an annual estimated expenditure of $349,000. h. Presentation, possible action, and discussion on a construction contract with Knife River Corporation - South to construct additional lanes on State Highway 30 from 4.20 miles west of F.M. 244 to 4.63 miles west of F.M. 244 and adjacent to the BVSWMA Twin Oaks Landfill site for the purpose of providing safe ingress and egress from said facility in an amount not to exceed $568,324.09. i. Presentation, possible action, and discussion regarding revisions to Chapter 7 Health & Sanitation, Sections 1 through 3 of the City of College Station Code of Ordinances as it relates to noise and nuisance. j. Presentation, possible action, and discussion on a Resolution terminating construction contract no. 08-293, for convenience, with Jamal Building Systems, Inc., approved on or about September 25, 2008, by Resolution No. 9-25-08-2g, for the construction of a residential structure at 1123 Phoenix Street. k. Presentation, possible action, and discussion regarding ratification of Purchase Order #100324 in the amount of $48,575.00 and Purchase Order # 100635 in the amount of $12,250.00 to Cooper Equipment for repairs to the Lick Creek Centrifuge. l. Presentation, possible action, and discussion regarding a resolution awarding Bid#10-46 and approval of a construction contract to Bayer Construction Electrical Contractors, Inc. in the amount of $190,577.50 for the installation of a traffic signal located at the intersection Arrington Road and W. D. Fitch Parkway. Increased traffic in this area along with new development has created a need for this traffic signal. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty 4 City Council Regular Meeting Page 3 Thursday, April 22, 2010 seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action, and discussion regarding a amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 11.68 acres from R-1 Single-Family Residential to a Planned Development District located at 3228 Rock Prairie Road West, generally located west of Williamsgate Phase 1. 2. Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.5 acres located at 13601 and 13679 FM 2154 from A-O Agricultural-Open to PDD Planned Development District. 3. Public hearing, presentation, possible action, and discussion regarding an amendment to the Unified Development Ordinance, Section 6.2 Types of Use, allowing hotel uses in association with country clubs in the A-O Agricultural Open and A-OR Rural Residential Subdivision zoning districts. 4. Presentation, possible action, and discussion regarding outgoing Council member’s membership on the Wolf Pen Creek Advisory Board. 5. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, April 22, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 19th day of April, 2010 at 2:00 p.m. E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary 5 City Council Regular Meeting Page 4 Thursday, April 22, 2010 I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on April 19, 2010 at 2:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2010 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2010. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 6 April 22, 2010 Consent Agenda Item No. 2b Replacement Water Meter Purchase Order To: Glenn Brown, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion regarding the approval of the water meter purchase order with Badger Meter, Inc for the amount of $89,202.00 and the approval of water meter rebuild kits purchase order with Aqua Metric Sales Company for the amount of $34,236.05. Recommendation: Staff recommends approval of purchase order(s) with Badger Meter, Inc. for $89,202.00 and Aqua Metric Sales Company for $34,236.05. Summary: Invitation to Bid #10-49 was issued for the purchase of two items: Water meter rebuild kits, and new water meters. The number of new water meters to be purchased was reduced this year due to budget constraints, but we must continue to replace water meters, because as they age, they begin to under record the amount of water used, which results in lost revenue. Our target is to change out meters on a seven year cycle, to optimize replacement cost and revenue, but some meters with lower usage can be kept in service longer, and this will allow us to replace fewer meters. The apparent low bidder for the new water meters, Hersey LLC, did not meet specifications. Initial information indicated that our existing touch-read equipment would read Hersey meters, but staff has performed field tests and determined that this is not the case. Staff recommends awarding the Purchase Order to for replacement water meters to Badger Meter, Inc. the second lowest bidder ($89,202.00), whose equipment has proven to be compatible with our existing equipment. Bid Tab #10-49, indicated that Aqua Metrics Sales Company was the sole bidder for meter rebuild kits for the amount of $34,236.05 and staff is recommending that they be awarded the Purchase Order for this equipment. Budget & Financial Summary: Funds are available and budgeted in the Water Fund. Attachments: Bid Tabulation 10-49 7 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 0 - 4 9 "P u r c h a s e o f W a t e r M e t e r s a n d R e b u i l d K i t s " Op e n D a t e : M o n d a y , A p r i l 5 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E TO T A L PR I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TOTAL PRICE 1- A 1 , 1 0 0 E a 5 / 8 " x 3 / 4 " W a t e r M e t e r $3 2 . 3 4 $ 3 5 , 5 7 4 . 0 0 $ 3 0 . 6 2 $ 3 3 , 6 8 2 . 0 0 $ 3 7 . 0 7 $ 4 0 , 7 7 7 . 0 0 $ 3 8 . 8 5 $ 4 2 , 7 3 5 . 0 0 2- A 6 0 E a 2 " W a t e r M e t e r T R / P L $3 1 3 . 4 1 $ 1 8 , 8 0 4 . 6 0 $ 3 1 3 . 4 1 $ 1 8 , 8 0 4 . 6 0 $ 3 2 5 . 0 0 $ 1 9 , 5 0 0 . 0 0 $ 3 8 5 . 0 0 $ 2 3 , 1 0 0 . 0 0 3- A 3 0 0 E a 5 / 8 " x 3 / 4 " W a t e r M e t e r T R / P L $7 1 . 6 4 $ 2 1 , 4 9 2 . 0 0 $ 6 9 . 9 2 $ 2 0 , 9 7 6 . 0 0 $ 7 9 . 3 5 $ 2 3 , 8 0 5 . 0 0 $ 8 1 . 5 0 $ 2 4 , 4 5 0 . 0 0 4- A 2 0 E a 1 1 / 2 " W a t e r M e t e r T R / P L $2 4 4 . 6 7 $ 4 , 8 9 3 . 4 0 $ 2 4 4 . 6 7 $ 4 , 8 9 3 . 4 0 $ 2 5 6 . 0 0 $ 5 , 1 2 0 . 0 0 $ 2 7 6 . 0 0 $ 5 , 5 2 0 . 0 0 1- B 1 5 E a 3 " S R H T R / P L U p g r a d e R e b u i l d K i t C o m p l e t e NO B I D N O B I D N O B I D N O B I D N O B I D N O B I D $ 1 , 6 0 4 . 9 0 $ 2 4 , 0 7 3 . 5 0 Sensus He r s e y 4 3 0 H e r s e y 4 2 0 T o u c h R e a d Ba d g e r M e t e r , I n c . RC D L M 2 5 B r o n z e S e n s u s He r s e y 5 6 2 H e r s e y 5 6 2 Ba d g e r M e t e r , I n c . RC D L M 1 2 0 B r o n z e , E l l i p t i c a l S e n s u s Ma n u f a c t u r e r / P a r t N o . Ma n u f a c t u r e r / P a r t N o . Ma n u f a c t u r e r / P a r t N o . Ma n u f a c t u r e r / P a r t N o . He r s e y 4 3 0 H e r s e y 4 2 0 D i r e c t R e a d Ba d g e r M e t e r , I n c . RC D L M 2 5 B r o n z e , L o c a l He r s e y 5 7 2 H e r s e y 5 7 2 Ba d g e r M e t e r , I n c . (M i l w a u k e e , W I ) Sensus Ba d g e r M e t e r , I n c . RC D L M 1 7 0 B r o n z e , E l l i p t i c a l CA T E G O R Y A - T O T A L He r s e y M e t e r s C o . , L L C d/ b / a M u e l l e r S y s t e m s , L L C (C l e v e l a n d , N C ) ** A l t e r n a t e B i d * * He r s e y M e t e r s C o . , L L C d/ b / a M u e l l e r S y s t e m s , L L C (C l e v e l a n d , N C ) CA T E G O R Y A - M E T E R S $8 0 , 7 6 4 . 0 0 $ 7 8 , 3 5 6 . 0 0 CA T E G O R Y B - R E B U I L D K I T S $8 9 , 2 0 2 . 0 0 Aqua Metric Sales Company (Schertz, TX)$95,805.00 2- B 5 E a 4 " S R H T R / P L U p g r a d e R e b u i l d K i t C o m p l e t e NO B I D N O B I D N O B I D N O B I D N O B I D N O B I D $ 2 , 0 3 2 . 5 1 $ 1 0 , 1 6 2 . 5 5 CA T E G O R Y B - T O T A L GR A N D T O T A L »B a d g e r M e t e r , I n c . : "B a d g e r w i l l e x t e n d b i d p r i c i n g t o p a r t i c i pa t i n g a g e n c i e s b a s e d o n s i m il a r l y s i t u a t e d p r o d u c t s , i n cl u d i n g e x a c t p r o d u c t s p e c i f i ca t i o n s a n d s i m i l a r q u a n t i t i e s , a s p e r t h i s b i d , pr o v i d i n g t h o s e a g e n c i e s w o u l d q u a l i f y a s Ba d g e r d i r e c t c u s t o m e r s a n d ar e n o t a u t h o r i z e d a c c o u n t s to a B a d g e r D i s t r i b u t o r . " »B a d g e r M e t e r , I n c . : "P r i c e s q u o t e d i n t h i s b i d , i f a w a r d e d t o B a d g e r , w i l l r e m a i n fi r m f o r o n e y e a r i f a cc e p t a n c e i s m a d e w it h i n n i n e t y d a y s . " »E l s t e r A M C O W a t e r , I n c . ( O c a l a , F L ) : S u b m i t t e d a " N o B i d " . Gr a n d T o t a l + P r o m p t P a y m e n t D i s c o u n t ( I f a p p l i c a b l e ) $ 7 9 , 1 4 8 . 7 2 $ 7 6 , 7 8 8 . 8 8 N/ A »H e r s e y M e t e r s C o . / M u e l l e r S y s t e m s : S u b m i t t e d a l t e r n a t e b i d s f o r B i d I t e m s 1 - A & 3 - A »H e r s e y M e t e r s C o . / M u e l l e r S y s t e m s : P a y m e n t t e r m s : N e t 3 1 D a y s $8 0 , 7 6 4 . 0 0 $ 7 8 , 3 5 6 . 0 0 $ 8 9 , 2 0 2 . 0 0 $ 1 3 0 , 0 4 1 . 0 5 De l i v e r y 30 d a y s A R O 3 0 d a y s A R O 1- A 2 8 D a y s A R O 2- A 3 5 D a y s A R O 3- A & 4 - A 3 0 D a y s A R O 7 - 1 4 d a y s N/A 9 9 0% 9 0% NO T E S : Ce r t i f i c a t i o n o f B i d Pr o m p t P a y m e n t D i s c o u n t 2% 3 0 D a y s Ac k n o w l e d g e d A d d e n d u m s 999 2% 3 0 D a y s 9 NO B I D N O B I D N O B I D $ 3 4 , 2 3 6 . 0 5 9 Pa g e 1 o f 1 8 April 22, 2010 Consent Agenda Item No. 2c Well No. 7 Collection Line Change Order Project Number WF0353621 To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a deductive change order to the Professional Engineering Services Contract 07-085 with Malcolm Pirnie, Inc. for a credit in the amount of $10,058, for the design and construction administration services of the Well No. 7 Collection Line. Recommendation(s): Staff recommends approval of the change order. Summary: Construction of the Well No. 7 Collection Pipeline is complete. This close-out change order is a credit to the contract for services not rendered by Malcolm Pirnie, Inc. The fee for construction administration services being provided by Malcolm Pirnie, Inc was based on the anticipated construction duration. The construction contractor worked diligently to complete the project early, and the construction duration was less than anticipated. Therefore, the contract with Malcolm Pirnie, Inc is being adjusted accordingly. Budget & Financial Summary: Change Order No. 2 will decrease the contract amount by $10,058 for a revised contract total of $196,521. Attachments: 1.) Change Order 2.) Project Location Map 9 10 11 May 17, 2010 Consent Agenda Item No. 2d Penberthy Roadway Extension and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Project Number ST0905 To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding a resolution approving award of a Professional Services Contract for the design of the Penberthy Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Recommendation(s): Staff recommends approval of a resolution and award of the Professional Services Contract to Jones & Carter, Inc., and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: Jones & Carter, Inc. was contacted to submit a proposal for designing the project based upon their prior experience of designing other roadway projects through the Request for Qualification (RFQ #10-22) process. The extension of Penberthy (aka Jones Butler) is one of the transportation projects included in the 2008 Bond Election. The scope of the project is for design and construction of a Major Collector from the intersection of Luther Street & Jones-Butler to the intersection of George Bush & Penberthy Road. Based on previous discussions with Texas A&M University, it was tentatively decided that the street extension would be named Penberthy. However, staff will continue to work with the University and the Traffic Management Team to determine whether Penberthy or Jones-Butler is appropriate. The Texas Department of Transportation (TxDOT) is planning a grade separation at the intersection of George Bush & Wellborn Road to help facilitate automobile and pedestrian traffic through that intersection and the railroad crossing. Once the grade separation is constructed, Marion Pugh Road will be right-in and right-out only, with no left-turn capabilities onto George Bush. This will limit access to the West Campus of Texas A&M University for residents along this corridor as well as commuters that utilize Holleman and Jones Butler, and cause additional traffic on Wellborn Road and/or Harvey Mitchell Parkway. The extension of Penberthy will provide direct access to West Campus and also expand our transportation network in this part of the City. Budget & Financial Summary: The current budget for this project is $3,283,500. Funds in the amount of $15,488 have been expended or committed to date, leaving a balance of $3,268,012 for design and construction. The P.O. for the project design is $289,000.00. 12 The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the long term debt has not been issued for the project. The debt for the project is scheduled to be issued later this fiscal year and in future fiscal years. Attachments: 1.) Resolution 2.) Project Location Map 3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt 13 14 L U T H E R G E O R G E B U S H M A R I O N P U G H W E L L B O R N PE N BE RTH Y S I E N N A JONES-BUTLER H O L L E M A N P A R K P L A C E G E O R G E B U S H 1 inch = 400 feet Penberthy Road ExtensionProject Location Map $ Legend Penberthy Road 15 16 17 18 April 22, 2010 Consent Agenda Item No. 2e Bee Creek Phases IV & V Drainage Improvements Change Order To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding Change Order No. 3 to the professional services contract (Contract No. 00-107) with LJA Engineering & Surveying, Inc. in the amount of $52,261 to perform a cost-benefit analysis of the proposed drainage improvements for Bee Creek Tributary “A”. Recommendation(s): Staff recommends approval of Change Order #3. Summary: The original contract with LJA Engineering is for the design of channel improvements to Bee Creek Tributary “A” from Brothers Boulevard to Texas Avenue. The goal of the project is to increase the flood carrying capacity of the creek, reduce the floodplain width, and provide bank stabilization. In 1986 a drainage analysis was performed by Walton and Associates to identify problem areas in the storm conveyance systems in Bee Creek and Wolf Pen Creek. A later analysis performed by Freese and Nichols in 1993 identified improvements to the drainage structures and channels in the City of College Station based on the flow data included in the hydraulic analysis developed by Walton and Associates. The Bee Creek IV and V Drainage Improvement Project was one of many drainage improvement projects identified in this report. Staff feels a cost-benefit analysis is warranted to quantify the benefits of completing the project. Several factors have changed since the project’s inception. We have seen a shift in the U.S. Army Corps of Engineers’ (USACE) approach away from concrete lined channelized improvements whose main objective is storm water conveyance. Instead, the USACE tends to support a more natural watercourse. Additionally, recent flood studies performed on Tributary “A” based on recent data have shown a decrease in the floodplain width within the project limits that may result in homes being removed from the floodplain. Currently Tributary “A” is still very natural. The drainage easement is full of vegetation and mature trees. Before moving forward with the channelization of the creek and removing the vegetation from the drainage easement, Staff wants to input the most recent data into the hydraulic model to determine the number of homes that would be removed from the floodplain with this project so we can consider the costs, benefits, and impacts. This cost-benefit analysis will include an update to the model for Tributary “A” to determine the baseline conditions, consider the benefit of the proposed channelization drainage improvements, the benefit of expanding the capacity of the drainage structures at roadway crossings, the construction cost and environmental impact, and a summary of the downstream impacts. Budget & Financial Summary: The original design contract is in the amount of $200,236.00. Subsequent change orders increased the contract to $228,608.94. Change Order #1 in the amount of $4,237 was for additional coordination meeting with the USACE and provided for on-site survey of Navasota Ladies’ Tresses. Change Order #2 in the amount of $24,135.94 provided additional engineering and environmental services to revisit 19 and submit an individual permit application to the USACE. Change Order #3 will revise the contract amount to $280,869.94. Funds in the amount of $1,400,000 are currently budgeted for this project in the Drainage Utility Capital Projects Fund. Funds in the amount of $251,464.33 have been expended or committed to date, leaving a balance of $1,148,535.67 for Change Order #3 and future expenditures. Attachments: 1) Change Order #3 2) Project Map 20 21 22 April 22, 2010 Consent Agenda Item No. 2f Revisions to College Station, Texas, Code of Ordinances, Chapter 1, “GENERAL PROVISIONS”, Section 29, “COLLEGE STATION CEMETERY RULES AND REGULATIONS”; SUB- SECTIONS H AND M To: Glenn Brown, City Manager From: David Schmitz, Assistant Director, Parks and Recreation Department Agenda Caption: Revisions to College Station, Texas, Code of Ordinances, Chapter 1, "GENERAL PROVISIONS", Section 29, "COLLEGE STATION CEMETERY RULES AND REGULATIONS"; Sub-Sections H and M. Recommendation(s): Staff recommends approval of the revisions to College Station, Texas, Code of Ordinances, Chapter 1 "GENERAL PROVISIONS", Section 29, "COLLEGE STATION C EMETERY RULES AND REGULATIONS"; Sub-Sections H and M as presented. These revisions apply to both cemeteries and limit the number of items that can be placed on grave spaces, as well as standardized cemetery monuments with no variances allowed. The revisions to Sub-Section M were considered by the Cemetery Advisory Committee during their March 2, 2010, meeting, and the Committee made a recommendation to the College Station City Council for approval of the revisions to Sub-Section M as presented. The revisions to Sub-Section H were considered during the Cemetery Advisory Committee meeting of March 30, 2010, and the Committee made a recommendation to the College Station City Council for approval of the revisions to Sub-Section H as presented. Summary: The revisions to Sub-Section H are designed to enhance the aesthetics of the cemetery system in addition to alleviating a growing maintenance concern. Currently an unspecified number of plants, flowers, and objects of a temporary nature may be placed on grave spaces. The practice of placing numerous items on spaces has increased, which has affected the aesthetics established for the cemetery system. In addition, this practice has greatly increased maintenance requirements as these items typically must be moved to complete turf mowing, trimming, and clean-up operations. The Committee feels that limiting the number of items per space to two, and implementing a standard schedule of clean-up days for the cemeteries will rectify these aesthetic and maintenance issues. The Cemetery Advisory Committee also recommends the removal of the existing variance request process located in Sub-Section M, Number 2. The variance request process has historically only been utilized for monument (including headstone, footstone, corner markers, and ledgers) issues. The Committee has worked diligently over the years to preserve the look of the cemeteries that is a result of the monument restrictions that have been in place in all versions of the cemetery rules and regulations since 1948. As this look has been in place for over sixty years, the Committee feels that allowing exceptions to the monument size restrictions goes against the look and intent that has been established by the City of College Station. In addition, the Committee felt there is really no compelling reason for not being able to comply with the restrictions that are now in place. Budget & Financial Summary: None 23 Attachments: 1) Existing Sub-Section H and M with Revision Mark-ups 2) Cemetery Rules Amending Ordinance Number __________ 24 April 2010 Proposed Revisions to the College Station, Texas, Code of Ordinances: Chapter 1, Section 29, Sub-Sections H and M (New language is in bold, removed language is strikethrough) H. PLANTING AND OTHER DECORATIONS IN CITY CEMETERIES (1) Grass, flowers, shrubs, trees, or other types of vegetation shall be planted only by or at the direction of the City Manager or his delegate in accordance with a landscape plan for the entire cemetery. Plantings by individuals are prohibited and shall be removed by the City. (2) The City shall establish grass on spaces after an appropriate amount of time has elapsed since burial to allow for settling. During this time the City shall establish the final grade to match the surrounding area. (3) Plantings of trees, shrubs or flowers on grave spaces at the College Station Cemetery that existed prior to adoption of Ordinance No. 1959 on June 11, 1992, which were specifically grandfathered with the adoption of that ordinance, shall continue to be grand- fathered. These plantings may be removed by the City whenever they become unsightly, or as necessary to provide access to grave spaces. Replacement of grandfathered plantings that have been removed shall not be allowed. (4) The placing of potted plants, cut flowers, baskets, floral pieces, funeral designs, decorations, and all other objects of a temporary nature is permitted adjacent to the monument only, and on the owner's space(s) only. Only two Iitems of this nature shall only be allowed per space for a reasonable time after the interment in that space. No glass containers are allowed, and the digging of holes for the placements of any items is prohibited. Items associated with a funeral can remain on the space for a reasonable amount of time after the interment in that space. Determination of a reasonable amount of time shall be determined by the City Manager or his delegate. The digging of holes for the placement of potted plants and baskets is prohibited. (5) The City Manager or his delegate shall have the right to remove all flowers, potted plants, wreaths, baskets, floral pieces, funeral designs, decorations and all other objects of a temporary nature when they become withered, unsightly, a safety concern, or an obstruction to maintenance. In addition, the City shall conduct a general grounds clean-up of the cemeteries four times a year. In general these will be conducted as follows: mid-January, mid- April, mid-July, and mid-October. (6) No artificial flowers shall be permitted in, on, or around grave spaces. (7) The City Manager or his delegate is empowered to and may enter upon any space within the City Cemeteries and remove anything that may have been erected or placed thereon contrary to the provisions of this section, and may remove any dead or damaged tree, shrub or vine. M. RULES ENFORCEMENT (1) No monument, headstone, or marker may be set in the City Cemeteries without the prior approval of the City Manager or his delegate and issuance of a permit. A permit request form may be obtained from the Cemetery Sexton or the Parks and Recreation Department. All permit requests shall include renderings with size dimensions, names, dates, engravings, and any other ornamentation for each requested monument, foot marker, 25 corner marker, or niche covering. If the City Manager or his delegate denies the permit, the applicant may appeal the decision to the Cemetery Committee. Any monument, headstone or marker set in violation of this ordinance shall be subject to removal by the City of College Station as provided below. (2) Any requests for variances to this ordinance shall be presented to the Cemetery Committee. Appeals from decisions of the Cemetery Committee shall be to the City Council. Appeals must be in writing and submitted to the office of the City Secretary within ten (10) days of the issuance of the Cemetery Committee's decision. The City Secretary's office shall schedule a hearing of the appeal before the Council within thirty (30) days from receipt of the written request for appeal. (3)(2) Whenever the City Manager or his delegate determines that a violation of this ordinance has occurred, the City shall: (a) Record and document the violation(s). (b) Notify space owners in writing by regular mail to the last known address for the space owner, of the violation(s). (c) Allow fourteen (14) days from the date the notice was mailed for compliance or appeal to the Cemetery Advisory Committee. (d) If the space owner(s) neither comply with the ordinance nor request an appeal, the City may remedy the violation. 26 27 28 29 April 22, 2010 Consent Agenda Item No. 2g Water and Wastewater New Service Tap Installation To: Glenn Brown, City Manager From: David Coleman, Water Services Director Agenda Caption: Presentation, possible action, and discussion on the renewal of the annual contract for water and wastewater new service tap installation with Elliot Construction, Inc. for an annual estimated expenditure of $349,000. Recommendation: Staff recommends approval of the renewal contract. Summary: The City of College Station awarded the construction of new water and wastewater service tap installations in 2008 to Elliot Construction, Inc (contract #08-147). Elliot Construction, Inc. has agreed to all original terms and conditions. This is the third and final renewal term of three possible renewals. Staff recommends approval of the contract renewal, since the prices remain competitive and advertising the contract would not result in better prices. Budget & Financial Summary: Funds are available and budgeted in the Water Fund ($174,500) and Wastewater Fund ($174,500). Expenses are charged to the appropriate fund as new service taps are installed, and actual costs will be determined by the number of taps ordered by the City. Attachment: Renewal agreement 30 31 32 33 34 April 22, 2010 Consent Agenda Item No. 2h A Resolution Approving a Construction Contract with Knife River Corp. – South for the State Highway 30 Widening Project To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion on a construction contract with Knife River Corporation – South to construct additional lanes on State Highway 30 from 4.20 miles west of F.M. 244 to 4.63 miles west of F.M. 244 and adjacent to the BVSWMA Twin Oaks Landfill site for the purpose of providing safe ingress and egress from said facility in an amount not to exceed $568,324.09. Recommendation(s): Staff recommends approval of the resolution. Summary: In order to issue a driveway permit for the Twin Oaks Landfill, the Texas Department of Transportation (TxDOT) is requiring BVSWMA to design and construct improvements on State Highway 30 in order to ensure safe vehicle ingress and egress to the facility. Improvements will consist of 3330 feet or 0.63 miles of deceleration and acceleration lanes, signage, and related infrastructure. BVSWMA’s participation rate will be at 100%, and no right-of-way acquisition or utility relocation will be required for this project. TxDOT has waived direct state costs such as plan review, inspection, and construction oversight expenses related to this project. On March 2, 2010 at 2:00 PM, the City of College Station conducted an opening of Invitation to Bid #10-37 for the State Highway 30 Improvement project. The City received three (3) bid responses and the tabulations of the bid opening demonstrate that Knife River Corporation – South is the lowest responsible bidder. This item will also require the approval of the Bryan City Council. Budget & Financial Summary: Funding for this Construction Contract in the amount of $603,750.00 is available in the BVSWMA Capital Improvements Fund. Attachments: 1. Resolution 2. Bid Tabulation 35 36 Big Cre e k C o n s t r u c t i o n , L T D Glenn F u q u a , I n c . Knife R i v e r C o r p - S o u t h BVSWMA HIGHWAY 30 WIDENING ITB 10-37 2-Mar-10 Item Code Qty Unit Description unit price extended price unit price extended price unit price extended price 104 2009 97 SY REMOVING CONC (RIPRAP)10.00$ 970.00$ 20.00$ 1,940.00$ 7.40$ 717.80$ 110 2001 3,901 CY EXCAVATION 10.00$ 39,010.00$ 9.00$ 35,109.00$ 3.50$ 13,653.50$ 112 2002 33 STA SUBGRADE WIDENING (DENS CONT)750.00$ 24,975.00$ 500.00$ 16,650.00$ 60.00$ 1,998.00$ 132 2001 2,021 CY EMBANKMENT (FINAL)(ORD COMP)(TY A)10.00$ 20,210.00$ 10.00$ 20,210.00$ 2.10$ 4,244.10$ 161 2014 14,725 SY COMPOST MANUF TOPSOIL (BOS OR PB)(4")1.00$ 14,725.00$ 0.71$ 10,454.75$ 1.20$ 17,670.00$ 164 2009 14,725 SY BROADCAST SEED (TEMP)(WARM)0.08$ 1,178.00$ 0.10$ 1,472.50$ 0.08$ 1,178.00$ 164 2012 14,725 SY BROADCAST SEED (TEMP)(COOL)0.08$ 1,178.00$ 0.10$ 1,472.50$ 0.08$ 1,178.00$ 164 2035 14,725 SY DRILL SEEDING (PERM)(RURAL)(CLAY)0.10$ 1,472.50$ 0.11$ 1,619.75$ 0.10$ 1,472.50$ 168 2001 147 MG VEGETATIVE WATERING 10.00$ 1,472.50$ 8.00$ 1,178.00$ 11.00$ 1,619.75$ 247 2342 7,307 SY FL BS (CMP IN PLACE)(TY A GR 2)(8")17.00$ 124,219.00$ 12.20$ 89,145.40$ 10.00$ 73,070.00$ 275 2001 139 TON CEMENT 120.00$ 16,680.00$ 110.00$ 15,290.00$ 110.00$ 15,290.00$ 275 2063 8,452 SY CEMENT TRT (SUBGRADE)(10")3.00$ 25,356.00$ 3.00$ 25,356.00$ 1.60$ 13,523.20$ 310 2001 1,461 GAL PRIME COAT (MC-30)4.50$ 6,574.50$ 4.00$ 5,844.00$ 4.50$ 6,574.50$ 316 2399 3,069 GAL ASPH (AC-20-5TR OR AC-12-5TR)3.50$ 10,741.50$ 4.00$ 12,276.00$ 3.50$ 10,741.50$ 316 2582 58 CY AGGR (TY-PB GR-4 OR TY-PL GR-4)125.00$ 7,250.00$ 100.00$ 5,800.00$ 150.00$ 8,700.00$ 341 2034 1,681 TON D-GR HMA (QCQA) TY-C PG64-22 62.00$ 104,222.00$ 64.00$ 107,584.00$ 67.00$ 112,627.00$ 341 2050 2,384 TON D-GR HMA (QCQA) TY-C PG70-22 63.00$ 150,192.00$ 65.00$ 154,960.00$ 71.00$ 169,264.00$ 432 2001 35 CY RIPRAP (CONC)(4")400.00$ 14,000.00$ 350.00$ 12,250.00$ 320.00$ 11,200.00$ 432 2040 24 CY RIPRAP (MOW STRIP)(5")400.00$ 9,680.00$ 350.00$ 8,470.00$ 360.00$ 8,712.00$ 500 2001 1 LS MOBILIZATION 70,000.00$ 70,000.00$ 50,000.00$ 50,000.00$ 45,400.00$ 45,400.00$ 502 2001 3 SO BARRICADES, SIGN & TRAFFIC HANDLING 3,000.00$ 9,000.00$ 1,000.00$ 3,000.00$ 420.00$ 1,260.00$ 506 2001 45 LF ROCK FILTER DAMS (INSTALL)(TY 1)25.00$ 1,125.00$ 18.00$ 810.00$ 25.00$ 1,125.00$ 506 2009 45 LF ROCK FILTER DAMS (REMOVE)5.00$ 225.00$ 5.00$ 225.00$ 10.00$ 450.00$ 506 2034 1,580 LF TEMPORARY SEDIMENT CONTROL FENCE 5.00$ 7,900.00$ 1.50$ 2,370.00$ 3.20$ 5,056.00$ 530 2011 186 SY DRIVEWAYS (ACP)50.00$ 9,315.00$ 33.00$ 6,147.90$ 28.00$ 5,216.40$ 540 2001 200 LF MTL W BEAM GD FEN (TIM POST)20.00$ 4,000.00$ 17.00$ 3,400.00$ 23.00$ 4,600.00$ 544 2001 4 EA GUARDRAIL END TREATMENT (INSTALL)1,000.00$ 4,000.00$ 1,900.00$ 7,600.00$ 2,600.00$ 10,400.00$ 636 2001 42 SF ALUMINUM SIGNS (TY A)11.00$ 456.50$ 11.00$ 456.50$ 17.00$ 705.50$ 544 2001 5 EA INS SM RD SN SUP&AM TY 10BWG(1) SA(P)425.00$ 2,125.00$ 425.00$ 2,125.00$ 520.00$ 2,600.00$ 662 2115 668 EA WK ZN PAV MARK SHT TERM (TAB) TY Y-2 1.00$ 668.00$ 1.00$ 668.00$ 1.00$ 668.00$ 666 2003 80 LF REFL PAV MRK TY 1 (W) 4" (BRK)(100MIL)1.00$ 80.00$ 1.00$ 80.00$ 0.70$ 56.00$ 666 2012 6,470 LF REFL PAV MRK TY 1 (W) 4" (SLD)(100MIL)0.75$ 4,852.50$ 0.50$ 3,235.00$ 0.47$ 3,040.90$ 666 2036 3,943 LF REFL PAV MRK TY 1 (W) 8" (SLD)(100MIL)1.75$ 6,900.25$ 1.00$ 3,943.00$ 1.00$ 3,943.00$ 666 2054 4 EA REFL PAV MRK TY 1 (W) 4" (ARROW)(100MIL)100.00$ 400.00$ 100.00$ 400.00$ 95.00$ 380.00$ 666 2096 4 EA REFL PAV MRK TY 1 (W) 4" (WORD)(100MIL)200.00$ 800.00$ 120.00$ 480.00$ 113.00$ 452.00$ 666 2111 8,306 LF REFL PAV MRK TY 1 (Y) 4" (SLD)(100MIL)0.75$ 6,229.50$ 0.50$ 4,153.00$ 0.48$ 3,986.88$ 666 2132 504 LF REFL PAV MRK TY 1 (Y) 24" (SLD)(100MIL)6.00$ 3,024.00$ 5.20$ 2,620.80$ 5.14$ 2,590.56$ 672 2012 370 EA REFL PAV MRKR TY I-C 4.00$ 1,480.00$ 4.00$ 1,480.00$ 4.00$ 1,480.00$ 672 2015 370 EA REFL PAV MRKR TY II-A-A 4.00$ 1,480.00$ 4.00$ 1,480.00$ 4.00$ 1,480.00$ TOTAL 708,166.75$ 621,756.10$ 568,324.09$ Addendum Acknowledged Y Y Y Certfication Y Y Y Bid Bond Y Y Y Big Cre e k C o n s t r u c t i o n , L T D Glenn F u q u a , I n c . Knife R i v e r C o r p - S o u t h 37 April 22, 2010 Consent Agenda Item No. 2i Revisions to College Station, Code of Ordinances Chapter 7 Health & Sanitation To: Glenn Brown, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion regarding revisions to Chapter 7 Health & Sanitation, Sections 1 through 3 of the City of College Station Code of Ordinances as it relates to noise and nuisance. Recommendation(s): None Summary: This item is a follow up to Council initiated discussion and a previous workshop item on nuisance noise presented in February 2009. Noise is a reoccurring issue in College Station. While great strides have been made to address loud party scenarios in a timely manner, there are other nuisance noise concerns that arise from time to time. During our initial review of the City’s ordinance as it pertains to noise, it was determined that the ordinance was dated, conflicting and created prosecutorial difficulties. As such, the legal department created a draft of the ordinance to address these issues. That draft ordinance was presented to and accepted by Council on March 25, 2010. This item is a presentation of the ordinance in its final form. Budget & Financial Summary: N/A Attachments: 1. Revised Ordinance- Chapter 7 Health & Sanitation, Sections 1 through 3 38 39 40 41 42 43 44 April 22, 2010 Consent Agenda Item No. 2j Termination of Contract for New Affordable Housing Construction Services at 1123 Phoenix Street To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion on a Resolution terminating construction contract no. 08-293, for convenience, with Jamal Building Systems, Inc., approved on or about September 25, 2008, by Resolution No. 9-25- 08-2g, for the construction of a residential structure at 1123 Phoenix Street. Recommendation(s): Staff recommends termination of construction contract no. 08-293, for convenience, for the construction of a new, single-family residence at 1123 Phoenix Street (Bid No. 08-92) by Jamal Building Systems, Inc. Summary: On August 21, 2008, an Invitation to Bid (ITB) for the residential construction of two (2) new, single-family residences located at 1123 Phoenix Street (Bid No. 08-92) and 1208 Phoenix Street (Bid No. 08-93) were advertised in The Eagle. On September 4, 2008 four (4) bid proposals were received in response to Bid No. 08-92 and Bid No. 08-93. The lowest bidder, Jamal Building Systems, Inc., was awarded both of the construction contracts. Jamal Building Systems Inc. requested to stagger the start of construction for both of the projects. The City of College Station granted the request and Jamal Building Systems began construction on the project located at 1208 Phoenix Street with the understanding that the construction for the project located at 1123 Phoenix Street would began shortly after partial construction of the first project was realized. A timeline of the project currently under construction has been provided (Attachment 2). Jamal Building Systems, Inc. repeatedly has not complied with any reestablished deadlines. The project completion date was scheduled for April 20, 2009, for 1208 Phoenix, which allowed one hundred and twenty (120) calendar days for construction. To date, the construction is complete, however, Jamal Building Systems has to show proof of payment to CNA Surety for claims filed during the construction process. Furthermore, Jamal Building Systems, Inc. has not submitted the required bonds for the construction of a single-family residence at 1123 Phoenix Street (Bid No. 08-92). Staff, therefore, recommends termination of construction contract no 08-293 that was awarded by Resolution No. 9-25-08-2g, currently held by Jamal Building Systems, Inc. for the construction of a new, single-family residence at 1123 Phoenix Street. Staff intends to rebid the construction of this new single-family residence at that same address as soon as possible. Budget & Financial Summary: The minimum responsible bid for ITB #08-92 was $78,000.00. However, staff recommends termination of the contract due to failure of performance at no cost to the City. Attachments: 1. Resolution – Termination of Contract 2. Timeline for 1208 Phoenix Street 45 46 Timeline for 1208 Phoenix Street ANTICIPATED TIMELINE ACTUAL TIMELINE December 19, 2009 Secure Building Permit December 9, 2008 Issuance of Notice to Proceed (NTP) January 9, 2009 Pour Foundation January 9, 2009 Building Permit Secured January 23, 2009 Frame/Cornice/Deck February 13, 2009 First Activity at the Project Site February 6, 2009 MEP Rough-Ins March 3, 2009 Submission of New Job Schedule February 13, 2009 Structural/Mechanical Inspections March 30, 2009 Issuance of Poor Workmanship February 20, 2009 Insulation April 1, 2009 Construction Draw- 15% Complete February 27, 2009 Good Cents Inspection April 14, 2009 Failure to Attend Scheduled Meeting March 6, 2009 Brick/Sheetrock April 16, 2009 Issuance of Stop Work Notice/ Corrective Action Plan Required March 13, 2009 Interior Trim April 20, 2009 Scheduled Project Completion Date March 20, 2009 Paint April 27, 2009 Acceptance of Corrective Action Plan March 27, 2009 Cabinets/Flatwork June 8, 2009 Scheduled Meeting/ Failure to Execute Corrective Action Plan April 3, 2009 Tile Floors/Countertops June 23, 2009 Construction Draw- 30% Complete April 10, 2009 MEP Trims July 6, 2009 Construction Draw- 46% Complete April 17, 2009 Carpet/Appliances August 3, 2009 Construction Draw- 58% Complete April 20, 2009 Final Inspections Project Complete August 31, 2009 Construction Draw- 62% Complete September 28, 2009 Construction Draw- 69% Complete April 12, 2010 Construction Draw- 90% Complete April 26, 2010 Waiting for Proof of Payment to CNA Surety 47 April 22, 2010 Consent Agenda Item No. 2k Lick Creek Centrifuge repairs To: Glenn Brown, City Manager From: David Coleman, Director of Water Services. Agenda Caption: Presentation, possible action, and discussion regarding ratification of Purchase Order #100324 in the amount of $48,575.00 and Purchase Order # 100635 in the amount of $12,250.00 to Cooper Equipment for repairs to the Lick Creek Centrifuge. Recommendation(s): Staff recommends Council ratify Purchase Orders #s 100324 and 100635. Summary: Solids handling equipment such as a centrifuge adds efficiency and aids in odor reduction when removing the excess solids generated by treating wastewater. Competitive quotes were solicited for repairs needed by the Lick Creek Centrifuge. Cooper Equipment provided the lowest responsive quote and Purchase Order # 100324 was issued under the City Manager’s authority. The repairs were conducted and paid for, but after some months, the centrifuge again experienced problems. It was returned to Cooper Equipment for warranty inspection. The inspection revealed additional problems un-related to the previous repairs. Staff authorized the repairs to avoid further operational disruptions and maintain the warranty on the previous repairs. Although these purchases are non-consecutive and do not require Council approval individually, the two together exceed the City Manager’s approval authority and ratification of these purchases is being requested both to avoid the appearance of circumventing policy and to keep Council fully informed. Budget & Financial Summary: Funds are available within the Water Services Capital Account to complete this project. Attachments: Purchase Order # 100635 48 City of College Station Purchase Order DELIVER BY F.O.B. TERMS ACCOUNT NO. PROJECT NO. REQ. NO. BID NO V Purchase Order No. Date QUANTITY UOM DESCRIPTION UNIT COST EXTENSION S E PURCHASING AGENT GRAND TOTAL Above number must appear on all correspondence N D O R H I P T O LINE 1101 Texas Avenue P O Box 9960 College Station, Texas 77842-0960 (979) 764-3555 Fax: (979) 764-3899 www.cstx.gov NOTICE TO VENDOR:To insure prompt payment mail invoice in duplicate and copy of paid freight bill to be included if invoicing for prepaid freight. Mail invoice to Attn: Accounting Department, P. O. Box 9973, College Station, Texas 77842-0973. The City of College Station is exempt from Federal, State, and Local taxes. Federal No. is 1-74-6000534-5. 1 100635 03/31/10 47099 COOPER EQUIPMENT CO-SUGAR LAND 4646 HWY 6 SUGAR LAND, TX 77478 TEL# (281) 494-7400 FAX# (281) 208-9869 CITY OF COLLEGE STATION 2200 NORTH FORREST PKWY. COLLEGE STATION, TX 77845 05/31/10 NET/30 21391119745502 SSWOC 1 1.00 EA REPLACE 20 CARBIDE TILES ON LICK CREEK CENTRIFUGE 12250.0000 12250.00 REPLACE 20 CARBIDE TILES WITH NEW, REBALANCE THE CONVEYOR AND REASSEMBLE THE UNIT, CHECK & RECORD TIR, PICK UP AND RETURN ONE WESTFALIA CA-501-00-32 CENTRIFUGE CONVEYOR, SERVICE CALL FOR INSTALLATION AND START-UP OF UNIT (8 HOUR DAY) REMARKS: »No additional repairs/work are to be undertaken without the authorization of the City's representative. 12250.00 49 CITY OF COLLEGE STATION STANDARD TERMS AND CONDITIONS 1. ACCEPTANCE: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or additional terms and conditions contained in the acceptance unless each such different or additional term is expressly agreed to in writing by Buyer. Seller’s action in (a) accepting this order, (b) delivering materials, or ( c) performing services called for hereunder shall constitute an acceptance of the terms and conditions below and on this order. 2. CHANGES/QUANTITIES: No changes may be made in this order without written authorization of the purchaser. Ship exact quantities ordered except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not exceeding specified quantity is acceptable. 3. INVOICES/DISCOUNTS: Invoice must be submitted by the vendor in duplicate to the City of College Station, Accounting Dept., P.O. Box 9973, College Station, Texas 77842-0973. If invoices are subject to a cash discount, discount period to be taken from the date of completion of order or date of receipt in invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices to be paid in full within 30 days after satisfactory delivery and billing unless otherwise specified or mutually agreed upon before this order was placed. The City of College Station will not be liable for payment of invoices received six (6) months after order completion (defined as “Acceptance”). 4. TAXES: This purchase order when properly executed by the purchasing agent serves as a tax exemption certificate in that the purchaser, as a municipality, claims an exemption from payment of taxes (under Chapter 20, Title 122A, Revised Civil Statutes of Texas). These taxes must not be included on invoice. Community Development contracts entered into between the successful contractor and homeowner, contractor shall pay all applicable taxes on material (i.e. material is not tax exempt). 5. PATENTS: Upon acceptance of this order, the vendor agrees to protect the City from any claim involving patent right infringements, copyrights, or sale franchises. 6. SHIPPING: All shipments to be prepaid. Where specific purchase is negotiated F.O.B. shipping point, the vendor is to prepay shipping charges and add to invoice. In shipments made direct by vendor’s supplier, vendor is required to notify his supplier to prepay shipments. 7. RISK OF LOSS: Risk of loss, damage or destruction of the materials covered by this order shall be borne by the Seller until delivery in good condition of conforming products at the F.O.B. point designated on this order. Any rejected goods shall be at the Seller’s risk until returned to Seller, at Seller’s expense, or otherwise disposed of as Seller shall reasonably request. 8. DELIVERIES: All deliveries to be made to Central Receiving located at 1601 Graham Road unless otherwise specified. Deliveries will be accepted only during normal working hours on normal working days (8 a.m.-5 p.m., Monday through Friday). Unless otherwise indicated, items received must be new and in first class condition and if type of materials normally packaged for protection and convenience in storage, shall be in proper container. All services performed shall conform to the quality and workmanship of the accepted standards in the industry. 9. VERBAL ORDERS: The terms and conditions on this form also apply to emergency and rush orders placed verbally with vendors already familiar with these terms and conditions, in which case a confirming purchase order stamped “CONFIRMATION” will be forwarded to the vendor. 10. CANCELLATIONS: The City of College Station reserves the right to cancel purchase orders for failure on the part of the vendor to deliver as promised, or within a reasonable time if no delivery commitment is made unless acceptable notification of delay is given to the City of College Station by the vendor. 11. LIABILITY: Any person, firm or corporation performing services pursuant to this purchase order shall be liable for all damages incurred while in performance of such services. Supplier assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the City, its officers, agents, and employees, from all claims, demands, and causes of action of every kind and character including the cost of defense thereof, for any injury to, including death of, any person whether that person be a third person, supplier, or an employee of either of the parties hereto, and any loss of or damage to property, whether the same be that of either of the parties hereto or of third parties, caused by or alleged to be caused by, arising out of or in connection with the issuance of this order to Supplier, whether or not said claims, demands and causes of action in whole or in part are covered by insurance. Certificates of Insurance may be required for but not limited to Commercial General Liability, Business Auto Liability, Workers Compensation, and Professional Liability Insurance. 12. The City of College Station Purchasing Manual Section 114 of the College Station City Charter by stating: No member of the City Council or any officer or employee of the City shall have a financial interest direct or indirect or by reason or ownership of stock in any corporation, in any contact with the City, or be financially interested directly or indirectly in the sale to the City of any land, materials, supplies, or services except on behalf of the City as an officer or employee; provided, however, that the provisions of this section shall only be applicable when the stock owned by the officer or employee exceeds one (1) percent of the total capital stock of the corporation. 50 Lisa Davis - Fwd: Westfalia CA501-00-32 Quote As we discussed on the phone. Thank you, ma'am. Dou >>> From: Doug Wallace To: Lisa Davis Date: 3/31/2010 9:30 AM Subject: Fwd: Westfalia CA501-00-32 Quote Doug, The following quote is for the repair of (1) Westfalia CA501 Centrifuge Conveyor: Replace (20) carbide tiles with new, including the (6) missing Rebalance the conveyor and reassemble the unit, check and record TIR. Pick-up and deliver to plant Service call for start-up 8 hr.day, Total Price: $12,250.00 Unit can be ready in (7) days Thanks... Jimmy Cooper Cooper Equipment 4646 Hwy 6 Sugar Land,TX 77478 281-494-7400 Fax 281-208-9869 Cell# 832-640-0556 Jimmy@coopequip.com www.coopequip.com From: "Jimmy Cooper" <jimmy@coopequip.com> To:"Doug Wallace" <DWALLACE@cstx.gov> Date: 3/29/10 1:06 PM Subject: Westfalia CA501-00-32 Quote Page 1 of 1 3/31/2010file://C:\Documents and Settings\ldavis\Local Settings\Temp\XPgrpwise\4BB31650City o... 51 April 22, 2010 Consent Agenda Item No. 2L Installation of Traffic Signal Arrington Road at W. D. Fitch To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding a resolution awarding Bid#10-46 and approval of a construction contract to Bayer Construction Electrical Contractors, Inc. in the amount of $190,577.50 for the installation of a traffic signal located at the intersection Arrington Road and W. D. Fitch Parkway. Increased traffic in this area along with new development has created a need for this traffic signal. Recommendation(s): Staff recommends approval of the resolution and award of the construction contract to Bayer Construction Electrical Contractors, Inc. of Bryan, Texas in the amount of $190,577.50 for the installation of a traffic signal located at the intersection Arrington Road and W. D. Fitch Parkway. Summary: Two bids were received for this project one from Highway Intelligent Traffic Systems Corporation of Lancaster, Texas in the amount of $206,478.61 and Bayer Construction Electrical Contractors, Inc. in the amount of $190,577.50. Staff recommends award of Bid #10-46 to lowest responsible bidder Bayer Construction Electrical Contractors, Inc. Budget & Financial Summary: Funding for the installation of this traffic signal is from 2003 and 2008 GOB. Attachments: 1. Bid tabulation #10-46 2. Resolution 3. Location Map 52 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D e p a r t m e n t Bi d T a b u l a t i o n f o r # 1 0 - 4 6 "I n s t a l l a t i o n o f T r a f f i c S i g n a l s - I n t e r s e c t i o n of W i l l i a m D . F i t c h P a r k w a y a t A r r i n g t o n R o a d " Op e n D a t e : T h u r s d a y , M a r c h 1 6 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N MA T E R I A L CO S T IN S T A L L A T I O N CO S T MA T E R I A L CO S T INSTALLATION COST 1 1E A "P " s t y l e N E M A t r a f f i c c a b i n e t w / d e t e c t o r r a c k & "E A G L E " M A R C s y s t e m c o m m . p a n e l 1 2 - c h . H I - TE C H , i n c l u d i n g : N E M A l o a d s w i t c h e s T e x a s S i g n a l Eq u i p . , p a r t # T S E - 2 0 0 , N E M A T r a n s f e r R e l a y s p a r t #T S E - F L , C o n f l i c t M o n i t o r " E b e r i e " D e s i g n I n c . pa r t # S S M - 1 2 E , N E M A f l a s h e r p a r t # T S E - 2 0 4 1 5 , an d P l u g - i n v e h i c l e d e t e c t o r a m p l i f i e r s , S a r a s o t a pa r t # 2 2 2 T x G P 5 D u a l C h a n n e l $6 , 7 5 2 . 0 0 $2 5 0 . 0 0 $6 , 7 5 2 . 0 0 $716.80 2 1E A "E A G L E " 8 p h a s e c o n t r o l l e r p a r t # G e n e s i s 3 6 0 8 m1 0 , w / C o n f l i c t M o n i t o r $3 , 0 9 5 . 0 0 $1 5 0 . 0 0 $3 , 0 9 5 . 0 0 $387.15 3 12 E A 3- S e c t i o n p o l y c a r b o n a t e b l a c k c o l o r w / 1 2 " L E D le n s s i g n a l h e a d s a n d b l a c k a l u m i n u m 3 - S e c t i o n ba c k p l a t e s $6 , 6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 4 , 8 9 9 . 0 0 $ 9 8 8 . 9 2 Ba y e r E l e c t r i c (B r y a n , T X ) Hi g h w a y I n t e l l i g e n t T r a f f i c Systems Corp.(Lancaster, TX) 4 2E A 5- S e c t i o n p o l y c a r b o n a t e b l a c k c o l o r w / 1 2 " L E D le n s s i g n a l h e a d s a n d b l a c k a l u m i n u m 5 - S e c t i o n ba c k p l a t e s $1 , 5 0 0 . 0 0 $ 2 5 0 . 0 0 $ 1 , 3 4 5 . 5 0 $ 2 4 7 . 2 4 5 A S T R O - B R A C C A B L E M O U N T A S S Y 2E A AB - 0 1 2 5 - 5 - 6 2 " $2 8 0 . 0 0 $ 5 0 . 0 0 $ 2 5 3 . 0 0 $ 6 1 . 8 0 12 E A AB - 0 1 2 5 - 3 - 6 2 " $1 , 6 8 0 . 0 0 $ 3 0 0 . 0 0 $ 1 , 3 8 0 . 0 0 $ 3 7 0 . 8 0 6 1E A St r e e t s c a p e s i g n a l p o l e s , 2 1 - f t l o n g l e n g t h , b r o n z e co l o r , p o w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w / fl a n g e d b a s e $2 , 5 5 4 . 0 0 $1 , 0 0 0 . 0 0 $2 , 5 5 4 . 0 0 $329.65 7 5E A St r e e t s c a p e s i g n a l p o l e s , 3 0 - f t l o n g l e n g t h , b r o n z e co l o r , p o w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w / fl a n g e d b a s e $1 3 , 9 1 5 . 0 0 $4 , 0 0 0 . 0 0 $1 3 , 9 1 5 . 0 0 $1,648.25 Pa g e 1 o f 4 53 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D e p a r t m e n t Bi d T a b u l a t i o n f o r # 1 0 - 4 6 "I n s t a l l a t i o n o f T r a f f i c S i g n a l s - I n t e r s e c t i o n of W i l l i a m D . F i t c h P a r k w a y a t A r r i n g t o n R o a d " Op e n D a t e : T h u r s d a y , M a r c h 1 6 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N MA T E R I A L CO S T IN S T A L L A T I O N CO S T MA T E R I A L CO S T INSTALLATION COST Ba y e r E l e c t r i c (B r y a n , T X ) Hi g h w a y I n t e l l i g e n t T r a f f i c Systems Corp.(Lancaster, TX) 8 3E A St r e e t s c a p e m a s t a r m s , 4 5 - f t l o n g l e n g t h , b r o n z e co l o r , p o w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w / fl a n g e d b a s e $6 , 4 0 2 . 0 0 $2 , 0 0 0 . 0 0 $6 , 4 0 2 . 0 0 $1,236.18 9 1E A St r e e t s c a p e m a s t a r m s , 4 0 - f t l o n g l e n g t h , b r o n z e co l o r , p o w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w / fl a n g e d b a s e $1 , 8 8 4 . 0 0 $1 , 0 0 0 . 0 0 $1 , 8 8 4 . 0 0 $412.06 10 1E A St r e e t s c a p e m a s t a r m s , 3 5 - f t l o n g l e n g t h , b r o n z e co l o r , p o w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w / fl a n g e d b a s e $1 , 5 6 0 . 0 0 $1 , 0 0 0 . 0 0 $1 , 5 6 0 . 0 0 $412.06 11 1E A St r e e t s c a p e m a s t a r m s , 2 5 - f t l o n g l e n g t h , b r o n z e co l o r , p o w d e r e d f i n i s h o v e r g a l v a n i z e d s t e e l w / fl a n g e d b a s e $1 , 2 0 2 . 0 0 $1 , 0 0 0 . 0 0 $1 , 2 0 2 . 0 0 $412.06 12 9 EA Pu l l B o x e s w / l o c k i n g c o v e r T y p e I $1 8 0 0 0 0 $2 2 0 0 0 0 $2 3 2 8 7 5 $4 0 7 9 4 3 12 9 EA P u ll B ox e s w / l oc ki ng c o v e r , T yp e I $1 ,80 0 .00 $2 ,20 0 .00 $2 ,328 .75 $4 ,079 .43 13 5E A Lu m i n a i r e s , 2 5 0 w a t t H P S w / 1 5 - f t l o n g s t r e e t s c a p e su p p o r t a r m s , b r o n z e c o l o r $2 , 7 2 5 . 0 0 $5 0 0 . 0 0 $2 , 7 2 5 . 0 0 $824.10 14 1E A Me t e r e d P e d e s t a l P o l e , 4 - T e r m i n a l , 1 2 5 - a m p , T w i n Li n k C o n n e c t o r s , f o r D i r e c t B u r i a l , i n c l u d i n g co n d u i t t o p o w e r s o u r c e $5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 7 2 5 . 0 0 $ 9 8 8 . 9 4 15 11 0 0 L F 2" D i a . G r a y P V C S c h e d . 4 0 C o n d u i t $5 5 0 . 0 0 $ 1 1 , 0 0 0 . 0 0 $ 1 , 0 2 3 . 0 0 $ 1 0 , 5 2 7 . 0 0 16 22 0 L F 3" D i a . G r a y P V C S c h e d . 4 0 C o n d u i t $2 2 0 . 0 0 $ 2 , 2 0 0 . 0 0 $ 5 5 8 . 8 0 $ 1 , 6 3 2 . 4 0 17 49 0 L F 4" D i a . G r a y P V C S c h e d . 4 0 C o n d u i t $7 3 5 . 0 0 $ 1 0 , 2 9 0 . 0 0 $ 1 , 2 4 9 . 5 0 $ 8 , 0 6 0 . 5 0 18 36 0 0 L F 7/ c # 1 4 A W G s t r a n d e d s i g n a l c a b l e I M S A 1 9 - 1 o r eq u i v a l e n t $2 , 3 4 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 2 , 7 7 2 . 0 0 $ 5 , 1 8 4 . 0 0 19 54 5 L F 3/ c # 4 p o w e r c a b l e $5 4 5 . 0 0 $ 2 5 0 . 0 0 $ 1 , 7 2 7 . 6 5 $ 4 5 2 . 3 5 Pa g e 2 o f 4 54 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D e p a r t m e n t Bi d T a b u l a t i o n f o r # 1 0 - 4 6 "I n s t a l l a t i o n o f T r a f f i c S i g n a l s - I n t e r s e c t i o n of W i l l i a m D . F i t c h P a r k w a y a t A r r i n g t o n R o a d " Op e n D a t e : T h u r s d a y , M a r c h 1 6 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N MA T E R I A L CO S T IN S T A L L A T I O N CO S T MA T E R I A L CO S T INSTALLATION COST Ba y e r E l e c t r i c (B r y a n , T X ) Hi g h w a y I n t e l l i g e n t T r a f f i c Systems Corp.(Lancaster, TX) 20 18 2 5 L F TH H N 3 - 1 / c # 1 0 l u m i n a i r e c a b l e $5 4 8 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 5 6 9 . 5 0 $ 1 , 5 3 1 . 5 0 21 1E A In s t a l l a t i o n o f c o n c r e t e s i g n a l c o n t r o l l e r f o u n d a t i o n $3 0 0 . 0 0 $ 1 , 7 0 0 . 0 0 $ 8 0 1 . 5 5 $ 8 2 4 . 1 2 22 5E A In s t a l l a t i o n o f 3 6 - i n c h - d i a m e t e r s i g n a l p o l e fo u n d a t i o n 1 3 ' d e e p $3 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 $ 5 , 2 9 3 . 3 0 $ 6 , 1 8 0 . 9 0 23 1E A In s t a l l a t i o n o f 3 0 - i n c h - d i a m e t e r s i g n a l p o l e fo u n d a t i o n 1 1 ' d e e p $6 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 6 9 2 . 1 0 $ 8 2 4 . 1 2 24 2E A Le f t T u r n Y i e l d o n G r e e n B a l l ( 3 0 " x 3 6 " ) S i g n $8 0 0 . 0 0 $3 0 0 . 0 0 $800.00 $337.32 25 2E A Le f t T u r n S i g n a l ( 3 0 " x 3 0 " ) S i g n $7 0 0 . 0 0 $3 0 0 . 0 0 $700.00 $300.52 26 3E A La n e - U s e ( 2 l a n e , 3 0 " x 3 6 " ) S i g n $1 , 2 0 0 . 0 0 $4 5 0 . 0 0 $1 , 2 0 0 . 0 0 $629.61 27 1E A La n e - U s e ( 3 l a n e , 3 0 " x 4 8 " ) S i g n $5 0 0 . 0 0 $1 5 0 . 0 0 $500.00 $236.32 28 6E A Ra c k v i s i o n V i d e o P r o c e s s o r C a r d s $2 , 4 0 0 . 0 0 $1 5 0 . 0 0 $2 , 4 0 0 . 0 0 $494.46 29 6E A Vi d e o C a m e r a w / Z o o m L e n s a n d M o u n t i n g Br a c k e t s $5 , 1 9 0 . 0 0 $1 , 0 0 0 . 0 0 $5 , 1 9 0 . 0 0 $988.92 30 6E A Qu i c k R e l e a s e C o n n e c t o r f o r C a m e r a s $2 7 0 . 0 0 $3 0 0 . 0 0 $270.00 $123.60 3 1 1 EA 9 " B l a c k a n d W hi t e M o ni t or $1 4 0 . 0 0 $1 0 0 . 0 0 $140.00 $41.21 31 1 EA 9 Bl a c k an d Wh i t e Mo n i t o r $1 4 0 .00 $1 0 0 .00 $140 .00 $41 .21 32 1E A VI V D S P o w e r P a n e l w / L i g h t n i n g P r o t e c t i o n $2 0 0 . 0 0 $1 0 0 . 0 0 $200.00 $82.41 33 17 2 5 L F Si a m e s e C a b l e ( 3 - C o n d u c t o r 1 6 G a u g e a n d 8 2 8 1 Ca b l e ) $2 , 0 7 0 . 0 0 $8 6 2 . 5 0 $2 , 0 7 0 . 0 0 $2,484.00 34 6E A Co n f i r m a t i o n L i g h t s w / P o w e r C a b l e $6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 8 1 4 . 2 0 $ 8 6 5 . 3 2 35 4E A Pr i o r i t y C o n t r o l S y s t e m D e t e c t o r ( 3 M O p t i c o m Mo d e l 7 1 1 ) $5 , 2 3 6 . 0 0 $4 0 0 . 0 0 $5 , 2 3 6 . 0 0 $329.64 36 11 9 0 L F Mo d e l 7 3 9 D e t e c t o r C a b l e ( f o r 3 M O p t i c o m P r i o r i t y Co n t r o l S y s t e m s ) $1 , 4 9 0 . 0 0 $5 0 0 . 0 0 $1 , 4 9 0 . 0 0 $975.80 37 2E A Sm a r t S e n s o r A d v a n c e b y T e x T r o n i x $1 1 , 2 3 2 . 0 0 $2 0 0 . 0 0 $1 1 , 2 3 2 . 0 0 $329.64 38 56 5 L F Or i o n W i r e C o m b o C a b l e f o r S m a r t S e n s o r $1 , 4 1 0 . 0 0 $5 0 0 . 0 0 $1 , 4 1 0 . 0 0 $463.30 39 6E A Hi g h I n t e n s i t y S t r e e t N a m e S i g n f o r I n s t a l l a t i o n s o n Ma s t A r m s ( 4 - " W i l l i a m D . F i t c h P k w y . " ; 2 - "A r r i n g t o n R d . " ) $3 , 6 0 0 . 0 0 $1 , 0 0 0 . 0 0 $3 , 6 0 0 . 0 0 $741.72 Pa g e 3 o f 4 55 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D e p a r t m e n t Bi d T a b u l a t i o n f o r # 1 0 - 4 6 "I n s t a l l a t i o n o f T r a f f i c S i g n a l s - I n t e r s e c t i o n of W i l l i a m D . F i t c h P a r k w a y a t A r r i n g t o n R o a d " Op e n D a t e : T h u r s d a y , M a r c h 1 6 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N MA T E R I A L CO S T IN S T A L L A T I O N CO S T MA T E R I A L CO S T INSTALLATION COST Ba y e r E l e c t r i c (B r y a n , T X ) Hi g h w a y I n t e l l i g e n t T r a f f i c Systems Corp.(Lancaster, TX) 40 1L S Re m o v a l o f e x i s t i n g l a n e - u s e a r r o w s a n d " O N L Y " ma r k i n g s o n a p p r o a c h e s t o i n t e r s e c t i o n , e x i s t i n g st o p l i n e s , e x i s t i n g c r o s s - h a t c h i n g o n s o u t h s i d e o f in t e r e c t i o n , a n d p o r t i o n o f w h i t e l i n e o n s o u t h s i d e of i n t e r s e c t i o n $8 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 2 , 3 0 0 . 4 1 $ 2 , 3 0 0 . 4 1 41 1L S In s t a l l a t i o n o f n e w 2 4 " - w i d e s t o p l i n e s o n a l l ap p r o a c h e s t o t h e i n t e r s e c t i o n , a n d n e w l a n e - u s e ar r o w s a n d " O N L Y " m a r k i n g s a s s h o w n o n p l a n s , wi t h t h e r m o p l a s t i c m a r k i n g s . $6 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 2 , 3 0 0 . 4 1 $ 2 , 3 0 0 . 4 1 42 1 LS Tr a f f i c c o n t r o l a n d c o n s t r u c t i o n b a r r i c a d e s $2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 2 2 , 4 5 6 . 5 7 43 1 LS Mi s c . c o n s t r u c t i o n m a t e r i a l s , i n c l u d i n g d a m p e r s $4 , 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 8 6 8 . 2 5 $ 1 , 2 3 6 . 1 8 $1 1 2 , 1 2 5 . 0 0 $ 7 8 , 4 5 2 . 5 0 $ 1 2 0 , 4 2 8 . 9 2 $ 8 6 , 0 4 9 . 6 9 TO T A L S 9 NO T E : C l a s s i c C i t y U t i l i t y C o . w i t h d r e w t h e i r b i d . Ac k n o w l e d g e d A d d e n d u m 1 9 Ce r t i f i c a t i o n f r o m b i d p a c k a g e 9 $1 9 0 , 5 7 7 . 5 0 $ 2 0 6 , 4 7 8 . 6 1 9 9 9 NO T E : H i g h w a y I n t e l l i g e n t T r a f f i c S y s t e m s C o r p . c a l c u l a t e d t h e T o t a l I n s t a l l a t i o n C o s t a s $ 8 5 , 9 6 6 . 6 9 a n d t h e T o t a l B i d P r i c e a s $206,395.61. The hi g h l i g h t e d t o t a l s a b o v e a r e c o r r e c t . To t a l n u m b e r o f c a l e n d a r d a y s t o c o m p l e t i o n = 6 0 d a y s TO T A L B I D P R I C E ( M a t e r i a l C o s t + In s t a l l a t i o n C o s t ) NO T E : M a t e r i a l C o s t ( I t a l i c i z e d f i g u r e s ) i s t h e c o s t of m a t e r i a l s p r o v i d e d b y t h e C i t y o f C o l l e g e S t a t i o n . Ex e c u t e d 5 % B i d d e r ' s B o n d Pa g e 4 o f 4 56 57 58 April 22, 2010 Regular Agenda Item No. 1 3228 Rock Prairie Road - Rezoning To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion regarding a amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 11.68 acres from R-1 Single-Family Residential to a Planned Development District located at 3228 Rock Prairie Road West, generally located west of Williamsgate Phase 1. Recommendations: The Planning& Zoning Commission heard this item on April 15, 2010. A motion to approve the request with conditions failed by a vote of 3-4. Staff recommends approval of the PDD with the following condition: · The proposed open area between the townhome lots and the existing single-family lots complies with Section 7.6, Buffer Requirements, of the Unified Development Ordinance, as applicable between single-family against multi-family uses Summary: The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The Comprehensive Plan designates this property as General Suburban, which is intended for detached single-family residential development. The subject property is also in Growth Area V, which overlays the Land Use designation. Growth areas allow for market flexibility to utilize alternative housing types while maintaining the detached single-family residential atmosphere. To achieve this atmosphere, developers are encouraged to provide features such as open space and buffer yards to offset the effects of differing housing types and to maintain an overall density similar to that of a single-family detached neighborhood. Growth Area V does provide the flexibility to include the use of townhome lots and the Concept Plan exhibits this use in a way that is compliant with the intent of the designated land use. Although the proposed density is slightly higher than would have been possible with only single- family detached dwellings, it is compatible with an R-1 zoning district at just under 8 dwelling units per acre, while providing a mix of single- family attached and detached residential options. To meet the Comprehensive Plan requirement for open space, the applicant is proposing two open areas; one located at the northeast corner of the development and the other located to serve as a buffer between the proposed townhome lots and the existing single-family lots. The latter open area is in a centralized location to most efficiently serve the overall development. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The current R-1 zoning district allows for a detached single-family residential development which is compatible with the surrounding conforming residential uses. The commercial development to the west is a combination of conforming and non-conforming uses. The nearest townhouse 59 development is the Barracks Subdivision, east of Williamsgate Subdivision Phase 1, which is zoned R-3 and has a density of approximately 11 dwelling units per acre. There are approximately 220 acres of land in the direct vicinity of the subject property that hold a General Suburban land use designation that remain undeveloped or underdeveloped. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: There are no known physical hindrances on the land that prohibits development. It is Staff’s opinion that the proposed uses and density of the proposed development are appropriate and compatible with the surrounding uses. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: There are no physical hindrances on the land that prohibit development. By right, single family detached residential is allowed on the property and would be a suitable use. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property was previously preliminary platted, along with Williamsgate Subdivision Phase 1, for a detached single-family development. Phase 1 has been final platted and developed according to the Preliminary Plat. At this time, Williamsgate Phase 1 is almost completely built-out. The detached single-family lots shown on the original preliminary plat were proposed to be around 7,400 square feet in area though by zoning could have been as small as 5,000 square feet in area. The lots on in the proposed PDD rezoning average approximately 5,500 square feet in area. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: The subject tract is located within the Wellborn S.U.D. service area. Wellborn S.U.D. is currently serving the surrounding tracts, which have met the City’s minimum fire flow requirements. The subject tract is located adjacent to a 12-inch City of College Station sanitary sewer main. The subject tract is located in the Bee Creek Tributary “A” drainage basin and is not located within a FEMA Regulated Special Flood Hazard Area. Any development of the subject tract will be required to meet the City’s Storm Water Design Guidelines. The subject tract will take access from Rock Prairie Road West (a two-lane Major Collector – Suburban) and Keefer Loop (a Local Street). It is also located within the Steeplechase- Wellborn Sewer Impact Fee Area. REVIEW OF CONCEPT PLAN The applicant has provided the following information related to the purpose and intent of the proposed zoning district: “To allow for 32 attached single-family lots and 38 detached single-family lots.” At the time of plat and building plans, the project will need to meet all applicable standards required by the Unified Development Ordinance for R-1 and R-3 as appropriate. Staff is currently undertaking an effort to create new zoning districts to implement the different character areas envisioned by the Comprehensive Plan. In the absence of a defined general suburban zoning district, the applicant and Staff negotiated to achieve the desired development standards while retaining the needed flexibility. 60 The Unified Development Ordinance provides the following review criteria for PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area: The Concept Plan proposes a combination of detached and attached single-family uses. The combination of uses will provide for expanded residential opportunity in the area. The surrounding developments on the north side of Rock Prairie Road West include undeveloped land, agriculture related commercial activity, storage units, detached single-family housing, and townhouses. Though the current R-1 zoning allows for up to 8 detached single-family dwelling units per acre, the applicant is requesting to provide a variety of dwelling opportunities while still maintaining an overall density of 8 du/acre. In addition, the townhome lots have been positioned internally to the site and provided with a buffer to the existing single-family units. 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section: The proposed uses shown on the Concept Plan are allowed in the General Suburban Growth Area V and the density is consistent with the policies, goals and objectives of the Comprehensive Plan. The City has a responsibility to protect existing neighborhoods from undesirable and incompatible changes, erosion of the existing residents’ quality of life, and decreased property value. In response to this concern, the applicant designed the development in a way to provide a transition of uses from larger single-family lots to smaller single-family lots and from smaller single-family lots to townhome lots. 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development: As mentioned earlier, the proposed townhome lots have been positioned internally to the site and a buffer is provided to the existing single-family units. Additionally, the proposed single-family lots are compatible in size to the existing single-family lots they back up to. The development, as proposed, will provide rear parking for all attached single-family units. The attached single-family lots will have access to a private easement instead of a public alley, which passes along the rear of each lot, creating an interior parking row. Locating the parking to the rear of the lots should result in a development that, in appearance, is compatible with the existing development in Williamsgate Phase 1. 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association: The proposed development has frontage on Rock Prairie Road West, and proposes three additional new local street sections. 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities: The PDD development proposes .21 acres of maintained open space with amenities such as benches, a walking path, and landscaping. Sanitation will serve the residential units from the public road, unless a pad site is built along the private access easement to hold a 300-gallon container that may be shared by several townhomes. 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity: Staff does not believe that the proposed development will have injurious effects on the surrounding area. 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic 61 reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area: There have been expressed concerns from the existing abutting neighborhood regarding the increase in traffic that this development would create. However, the existing R-1 zoning would allow for this property to develop with a maximum of approximately 70 dwelling units. The proposed Concept Plan shows an equal number of dwelling units. Therefore, when comparing the Concept Plan to the estimated maximum of 70 dwelling units allowed under the R-1 zoning, there is change in the anticipated traffic volume. Overall, the traffic volume generated by the proposed development is approximately 550 vehicles trips per weekday. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map 3. Rezoning Map and Concept Plan 4. Ordinance 62 BACKGROUND INFORMATION: NOTIFICATIONS Advertised Commission Hearing Date: April 15, 2010 Advertised Council Hearing Dates: April 22, 2010 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None. Property owner notices mailed: 31 Contacts in support: None at the time of staff report. Contacts in opposition: Three. There is a general concern regarding the increase in traffic. Inquiry contacts: Four. One of the contacts was the neighbor to the west who would prefer a northern projection to his property for future subdivision of his land. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North General Suburban A-O Agricultural-Open Single-Family Residence, unplatted South Minor Arterial None Rock Prairie Road East General Suburban R-1 Single Family Residential Williamsgate Subdivision Phase 1 West General Suburban A-O Agricultural-Open Storage , unplatted Livestock-related activity, unplatted DEVELOPMENT HISTORY Annexation: November 2002 Zoning: A-O Agricultural-Open upon annexation In 2004 the zoning was changed to R-1 Single-Family Residential Final Plat: Unplatted. Site development: Vacant. 63 64 65 66 67 68 69 70 71 72 April 22, 2010 Regular Agenda Item No. 2 13601 & 13679 FM 2154 - Rezoning To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.5 acres located at 13601 and 13679 FM 2154 from A-O Agricultural-Open to PDD Planned Development District. Recommendations: The Planning and Zoning Commission considered this item at their April 1, 2010 meeting and voted 7-0 to recommend denial. Staff recommends denial on the basis that the proposed Planned Development is inconsistent with the Comprehensive Plan due to the intensity of the proposed uses. Additionally, Staff is not supportive of the reduced building height request that the applicant is seeking. If the rezoning is approved, Staff recommends that the following conditions be applied to help mitigate the development impact to the adjacent single-family use: · Provide an buffer wall eight feet in height at the property line abutting the single- family properties · Provide noise mitigation for the proposed drive-through speaker(s) Additionally, Staff recommends that a public art display and residential-style pitched roofs be required. Summary: The Unified Development Ordinance provides the following review criteria for zoning map amendments: REVIEW CRITERIA 1. Consistency with the Comprehensive Plan: The subject property is designated as General Suburban on the Comprehensive Plan which calls for a moderate level of intensity for residential uses. The subject property is also located within Growth Area IV which allows for Suburban/Neighborhood Commercial and Offices uses, in addition to other General Suburban uses. Suburban Commercial is intended to accommodate uses which primarily serve the surrounding neighborhoods with appropriate low-intensity developments which may include pharmaceutical, retail, office, and dine-in food service. The proposed uses shown on the Concept Plan are not consistent with this description. The Comprehensive Plan promotes neighborhood integrity through the transition of land uses around the fringes of established neighborhoods. In an area planned for General Suburban, a small amount of neighborhood conveniences and offices are appropriate, but the design should include restrictive heights, setbacks, buffering, architectural style, 73 lot coverage, and landscape protection to help the development blend with the neighborhood and to protect the neighborhood from possible nuisances such as light and sound pollution. The proposed development is more intense than envisioned by the Comprehensive Plan and the developer is requesting a waiver from the single-family height restriction. 2. Compatibility with the present zoning and conforming uses of nearby property and with the character of the neighborhood: The proposed PDD is not compatible with the surrounding R-1 Single Family Residential uses due to the type and intensity of the proposed land uses. A commercial development of this intensity is not appropriate when directly abutting single-family residential uses. Large-scale gas and retail centers and drive-thru restaurants are more appropriate in areas designated as General Commercial or Urban on the future land use map. 3. Suitability of the property affected by the amendment for uses permitted by the district that would be made applicable by the proposed amendment: The proposed PDD would permit the following land uses: convenience store, fueling area, retail, drive-thru restaurant, and bank. Though the Planned Development being proposed is not in compliance with the Comprehensive Plan due to its intensity, the property is well positioned between two major roadways to support some neighborhood or suburban commercial or office activity. The access to this site will be right in and right out only, due to the medians along Wellborn Road, which further makes this site unsuitable for intense commercial activity. 4. Suitability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The subject property is currently zoned A-O, located at the intersection of two major thoroughfares is not a proper location for agricultural or single-family uses. 5. Marketability of the property affected by the amendment for uses permitted by the district applicable to the property at the time of the proposed amendment: The current A-O zoning district limits the possible land uses that may develop on the subject property, thus reducing its marketability. However, the Comprehensive Plan designates the property as General Suburban which specifically allows for office and Suburban Commercial land uses in Growth Area IV. 6. Availability of water, wastewater, stormwater, and transportation facilities generally suitable and adequate for the proposed use: There is an existing 12- inch water main available to serve the subject property. The 12-inch water main is required to be extended at the time of platting in accordance with the Water Master Plan. There is also an existing 8-inch sanitary sewer main located on the eastern corner of the property. Drainage is generally to the northwest within the Lick Creek Drainage Basin. All utilities shall be designed in accordance with the B/CS Unified Design Guidelines at the time of platting and site development. The developer is proposing to take access from FM 2154 and William D. Fitch Parkway. While TxDOT would rather not have a driveway connection to William D. Fitch Parkway, they are willing to approve the proposed driveway locations if the rezoning is approved first by College Station City Council (see attached email). 74 CONCEPT PLAN REVIEW CRITERIA The applicant’s stated purpose of the development is to: · Serve an area with high demand for convenience services, · Develop a reputation of quality and trust, · Meet and exceed the architecture standards of the surrounding developments, · Building two buildings and install 6 motor fuel dispensers. The applicant is requesting a variance to Section 7.1.H.2, Height - Single Family Protection, which requires a height limitation ratio of 2:1 when commercial property abuts single-family uses. This means that the building must be twice the distance from the property line as its height. The applicant is requesting a maximum allowable height of 24’ on the retail building. The applicant states that the height waiver will protect the single-family uses from ambient light. The Unified Development Ordinance provides the following review criteria for PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area: The current character is largely rural on the west side of Wellborn Road, but with significant residential development on the east side. The proposed development would serve the surrounding residential developments, as well as commuters coming from southern Brazos County. There is a market for convenience centers such as being proposed, and there is a large commuter base to support the development. However, this center will conflict with the community identity due to the proposed intensity. As proposed, it will result in a General Commercial feel and negatively impact the neighboring character. 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section: Though there are portions of the development that are compatible with the Comprehensive Plan General Suburban land use designation, overall it is non-compliant. The use of a restaurant drive-thru and intense fueling area makes this development more appropriate for an area designated as General Commercial or Urban. The main building will be between 9,000 and 10,000 square feet and will be oriented toward the intersection. The increased intensity and uses would conflict with the City’s objection to protect the long-term viability and appeal of established neighborhoods. 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development: Though the neighboring Homeowner’s Association has not voiced concern about the proposed development, they requested staff look out for their best interest and requested measures be taken to reduce any noise related to the drive-thru speaker. The applicant has proposed to increase the height of the buffer wall in this area to block sound. However, if the wall is to be greater than 8’ in height, that must be specified in the rezoning ordinance. 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association: There are no proposed dwelling units within the proposed Planned Development. 75 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities: The applicant has stated that an area to be used for the display of local art to benefit students is intended to be incorporated in this development. The location of this display has not been specified at this time. No parkland dedication is required for commercial projects. 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity: Staff believes that the proposed development will be materially injurious to properties in the vicinity, particularly to the residential properties within Southern Trace that abut the subject property. It could have a negative impact and cause an inconvenience to residents due to ambient site lighting from the fueling area, as well as noise pollution from the drive-thru order box and cars. What is essentially being requested is an intense C-1 use. Such a request should not be located directly next to single-family residential uses. 7. The development will not adversely affect the safety and convenience of vehicular bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area: The driveway locations at Wellborn Road and W.D. Fitch Parkway have not been permitted by TxDOT at this time. Since Wellborn Road has a speed limit of greater than 40 MPH and the proposed development will generate more than 50 trips per the peak hour, the driveway to this development will require a right-turn deceleration lane. It is estimated that the proposed development would generate approximately 75 trips per the peak hour according to the UDO trip generation table. According to the Comprehensive Plan, both W.D. Fitch and Wellborn Road are currently operating at a level of service A-B, and should not be adversely affected by this development. Wellborn is classified as a major arterial and is being widened to six lanes. The Concept Plan does not reflect the widening of this right-of-way. W.D. Fitch Parkway is classified as a freeway and is currently functioning as a divided four lane road. Wellborn and W.D. Fitch can each carry up to 60,000 vehicles per day. Pedestrian movement will be facilitated by sidewalks along both abutting rights-of-way and a connection to Southern Trace. On-site pedestrian movement will be determined by the Unified Development Ordinance upon site planning. Bicycle movements were not addressed in the concept plan; however, bicycle parking is required with all non- residential development. Budget & Financial Summary: N/A Attachments: 1. Background Information 2. Aerial & Small Area Map (SAM) 3. Draft Planning & Zoning Commission Minutes – April 1, 2010 4. Email from TxDOT 5. Rezoning Map & Concept Plan 6. Ordinance 76 Background Information NOTIFICATIONS Advertised Commission Hearing Date: April 1, 2010 Advertised Council Hearing Dates: April 22, 2010 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Southern Trace HOA Property owner notices mailed: 16 Contacts in support: None at time of Staff Report. Contacts in opposition: One resident sent an email of opposition to the City Council and management. (see attached) Inquiry contacts: None at time of Staff Report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Freeway/Expressway None W.D. Fitch Parkway South General Suburban, Growth Area IV R-1, Single Family Residential Southern Trace Subdivision East Freeway/Expressway None W.D. Fitch Parkway West 4-Lane Major Arterial None Wellborn Road DEVELOPMENT HISTORY Annexation: June 1995 Zoning: A-O, upon annexation Final Plat: Unplatted Site development: There are two residential structures on this property currently. BACKGROUND The Planning and Zoning Commission heard this item with Staff’s recommendation of denial at the September 3, 2009 meeting and a motion to recommend denial of the request passed with a 6-0 vote. The City Council considered this item at their September 24, 2009 meeting and a motion to deny the request passed by a 4-3 vote. In October 2009, the applicant, represented by Ray Hansen, submitted a request to have the case reheard prior to the required 180 days waiting period to the Planning and Zoning Commission. The request included a size reduction of the main building, fueling canopy, and bank canopy; compliance with the 15’ bufferyard standard, and a pedestrian access for Southern Trace. The Planning and Zoning Commission denied the request on the basis that there had not been a material change in the proposal. 77 The current Concept Plan differs slightly from the original request. The developer is no longer seeking setback and buffer reductions. In addition, there is not a request to relocate the required buffer planting to the front of the lot. The number of fuel dispensers has decreased from 7 to 6. A pedestrian access is now being proposed from Southern Trace, which is accompanied by a sidewalk that leads to a sidewalk along Wellborn Road. In addition, TxDOT has stated a preference that access only be taken from Wellborn Road, but has consented to permit a driveway onto W.D. Fitch Parkway in the event that this rezoning request is approved by City Council. (see attached email from TxDOT) 78 79 80 April 1, 2010 P&Z Regular Meeting Minutes Page 1 of 2 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting April 1, 2010, 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Tom Woodfin, Hugh Stearns, Scott Shafer, Doug Slack, Paul Greer and Mike Ashfield COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: Dennis Maloney CITY STAFF PRESENT: Senior Planner Jason Schubert, Staff Planner Matthew Hilgemeier, Graduate Civil Engineer Erika Bridges, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, Greenways Program Manager Venessa Garza, Planning Administrator Molly Hitchcock, Assistant Director Lance Simms, Director Bob Cowell, First Assistant City Attorney Carla Robinson, Director of Capital Projects Chuck Gilman, Budget and Management Analyst Courtney Kennedy, Director of Parks and Recreation Marco Cisneros, Assistant Director of Parks and Recreation David Schmitz, Chief Wastewater Plant Operator Fred Surovik, Public Services Director Mark Smith, and Action Center Representative Kerry Mullins 1. Call meeting to order. Chairman Nichols called the meeting to order at 7:04 p.m. Regular Agenda 5. Public hearing, presentation, possible action, and discussion regarding a request to rezone 1.5 acres located at 13601 and 13679 FM 2154 from A-O Agricultural-Open to PDD Planned Development District, generally located at the intersection of William D. Fitch Parkway and Wellborn Road. Case # 10-00500007 (JS) Senior Planner Jason Schubert presented the Rezoning and recommended denial due to the intensity and inconsistency of the proposed commercial development with the Comprehensive Plan Land Use and Character Plan. There was general discussion amongst the Commission regarding the Rezoning and access to the site from State Highway 40. Chairman Nichols opened the public hearing. 81 April 1, 2010 P&Z Regular Meeting Minutes Page 2 of 2 Ray Hansen, 2405 Texas Avenue South, reviewed developments that he has developed that are similar to the concept plan that was provided to the Commission. He said that he has made adjustments to the concept plan from the previous one that was denied by the Commission and believes he has made every effort to respond to the Commission’s and City Council’s points and comments. There was general discussion amongst the Commission and Mr. Hansen regarding the Rezoning. Commissioner Woodfin commented that the development was not consistent with the Comprehensive Plan. Chairman Nichols closed the public hearing. There was further discussion regarding the Rezoning. Commissioner Greer motioned to recommend denial. Commissioner Stearns seconded the motion. The Commission expressed concern about the potential safety issues with the location and traffic pattern and flow. The motion passed (7-0). 10. Adjourn. Commissioner Slack motioned to adjourn the meeting. Commissioner Shafer seconded the motion, motion passed (7-0). The meeting was adjourned at 11:00 p.m. 82 Subject: Fwd: Re: Hansen Retail Center proposal at FM 2154 and SH 40 Created By: Jguerra@cstx.gov Scheduled Date: Creation Date: 3/25/2010 3:36 PM From: Joe Guerra Recipient Action Date & Time Comment To: Lauren Hovde (Lhovde@cstx.gov) >>> "Bob Appleton" <BAPPLET@dot.state.tx.us> 1/26/2010 11:18 AM >>> I met today with Bob Cowell, Ray Hansen, Glenn Brown and Mayor White to discuss this issue. TxDOT's stance on the driveway connection from SH 40 is this: If the city council approved the proposed development plan for this site, TxDOT would approve driveway permits to one driveway on FM 2154 and one driveway on SH 40, both located as closely as possible to the access management spacing guidelines. TxDOT's preference would be no access from SH 40 and all access to the site be from FM 2154, but if the city council approved the development plan with a driveway access connection from SH 40, TxDOT would permit a driveway. >>> "Joe Guerra" <Jguerra@cstx.gov> 12/30/09 11:38 AM >>> Thanks, Bob. Joe R. Guerra Jr. AICP, PTP Transportation Planning Coordinator Planning and Development Services P.O. Box 9960 1101 Texas Avenue City of College Station, TX 77842 979-764-3556 Office Phone 979-764-3496 Fax email: jguerra@cstx.gov City of College Station Home of Texas A&M University ® >> "Bob Appleton" <BAPPLET@dot.state.tx.us> 12/30/2009 11:15 AM >>> Happy Holidays I called Mr. Hansen back to relay the discussion Joe and I had last week regarding this proposed development. That discussion was that the city and TxDOT planning staff preferred that there not be an access driveway to SH 40 and that the development take all its access from FM 2154. That was not satisfactory to him and he asked about the appeals process with TxDOT. I told him that since everything we've seen has been conceptual and hasn't gone through the site development process yet, he really doesn't have anything to appeal. He continues to say that our indication that TxDOT would deny a driveway request to SH 40 is 83 the linchpin to the approval of his concept, re-zoning, and subsequent development, etc. I suggested that he set up a meeting of whoever he wants from the city and me to sit down and discuss this. The purpose of this email is to let you know he will be calling some time in the new year to set this up. I think he wants the mayor and city manager to participate. Looking forward to it, Bob A 84 85 86 87 88 89 90 91 92 April 22, 2010 Regular Agenda Item No. 3 Unified Development Ordinance Amendment – Hotels on Country Club Properties To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning & Development Services Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an amendment to the Unified Development Ordinance, Section 6.2 Types of Use related to the types of uses permitted in the A-O Agricultural Open and A-OR Rural Residential Subdivision zoning districts. Recommendation(s): The Planning & Zoning Commission voted 6-0-1 to recommend approval of this item at their regular meeting on April 1, 2010. Staff recommends approval. Summary: The proposed amendment will allow a hotel associated with a country club as a conditional use within A-O Agricultural Open and A-OR Rural Residential Subdivision zoning districts. A maximum number of 15 guest rooms will be allowed for this type of use. The Unified Development Ordinance (UDO) defines country clubs as “land area and buildings containing golf courses or other recreational facilities, a clubhouse, and customary accessory uses, open to members and their guests,” and allows them in A-O and A-OR zoning districts. While the integrated use of a few hotel suites into an existing clubhouse could be considered an accessory use under existing regulations, a detached facility would not be allowed. The amendment is a result of working with the Pebble Creek Country Club, which in 2009, began exploring the possibility of constructing a freestanding structure on its site to provide lodging for guests of their members. The request was included in the 2009 UDO annual review and staff received direction from Council to bring forth an amendment that would allow this type of facility using a Conditional Use Permit. The conditional use process allows the Planning & Zoning Commission and the City Council to evaluate the proposed use in relation to existing conditions and surrounding uses in the area. It also requires that the surrounding property owners be notified of any requests for this type use and allows them the opportunity to speak through the public hearing process before such a use is considered. Budget & Financial Summary: N/A Attachments: 1. Ordinance 93 94 95 96 97 98 April 22, 2010 Regular Agenda Item No. 4 Outgoing Council Membership on Committees To: Glenn Brown, City Manager From: City Manager’s Office Agenda Caption: Presentation, possible action, and discussion regarding outgoing Council member’s membership on the Wolf Pen Creek Advisory Board. Recommendation(s): Appoint James Massey as a Council appointee to the Wolf Pen Creek Advisory Board effective once his term on the City Council is complete. Summary: Municipal elections will be held on May 8. Committee assignments are made by the Council following the elections some time during the summer, and there is an outgoing Council member who has been active on the Wolf Pen Creek Advisory Board since its inception in the late 1990s. The committee was initially set up to have two representatives from the City Council, Planning & Zoning Commission, Parks & Recreation Advisory Board and the Wolf Pen Creek Tax Increment Finance Board. Membership of the committee was expanded on January 14 of this year to include the remaining members of the TIF Board as that committee ceased to exist. Budget & Financial Summary: N/A Attachments: N/A 99