HomeMy WebLinkAbout04/22/2010 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Item 2b - Replacement Water Meter Purchase
Coversheet revised 7
Bid Tabulation # 10-49 8
Item 2c - Well No. 7 Collection Line Change Order Project
Number WF0353621
Coversheet revised 9
Change Order 10
Location Map 11
Item 2d - Penberthy Roadway Extension and a Resolution
Declaring Intention to Reimburse Certain Expenditures with
Proceeds From Debt Project Number ST0905
Coversheet revised 12
Resolution 14
Map 15
Debt Reimbursement Resolution 16
Item 2e - Bee Creek Phases IV & V Drainage Improvements
Change Order
Coversheet revised 19
Change Order 21
Map 22
Item 2f - Rev. Chapter 1, “GENERAL PROVISIONS”, Section
29, “CS CEMETERY RULES & REGULATIONS” SUB-
SECTIONS H AND M
Coversheet - Cemetery Code of Ordinances Revision
revised 23
1- Existing Sub-Sections H & M Revisions 25
2 - Cemetery Rules Amending Ordinance Signed by
Legal 27
Item 2g - Water and Wastewater New Service Tap Installation
Coversheet revised 30
Renewal agreement 31
Item 2h - Resolution Approving a Construction Contract with
Knife River Corp.-South for the State Highway 30 Widening
Project
Coversheet revised 35
Resolution 36
Bid Tabulation 37
Item 2i - Revisions to College Station, Code of Ordinances
Chapter 7 Health & Sanitation
Coversheet revised 38
Revised Ordinance 39
Item 2j - Termination of Contract for New Affordable Housing
Construction Services at 1123 Phoenix Street
Coversheet revised 45
1
Attachment 1 - Resolution signed 46
Attachment 2 - 1208 Phoenix Street Construction
Timeline 47
Item 2k - Lick Creek Centrifuge repairs
Coversheet Lick Creek Centrifuge Repair revised 48
Purchase Order 100635 49
Item 2L - Installation of Traffic Signal Arrington Road at W. D.
Fitch
Coversheet revised 52
Bid tabulation #10-46 53
Resolution 57
Location Map 58
No. 1 - 3228 Rock Prairie Road West - Rezoning
Coversheet revised 59
Background Information 63
Aerial & Small Area Map 64
Ordinance 66
No. 2 - 13601 & 13679 FM 2154 - Rezoning
Coversheet revised 73
Background Information 77
Aerial & Small Area Map 79
Draft Planning & Zoning Commission Minutes ? April 1,
2010 81
Email from TxDOT 83
Rezoning Map & Concept Plan 85
Ordinance 87
No. 3 - UDO Amendment - Hotel Uses Associated with Country
Clubs
Coversheet revised 93
Ordinance 94
No. 4 - Wolf Pen Creek Advisory Board
Coversheet revised 99
2
Mayor Council members
Ben White John Crompton
Mayor Pro Tem James Massey
Dave Ruesink Dennis Maloney
City Manager Katy-Marie Lyles
Glenn Brown Lawrence Stewart
Agenda
College Station City Council
Regular Meeting
Thursday, April 22, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of Minutes for City Council Special Meeting, March 30, 2010
and Workshop and Regular Meeting, April 8, 2010.
b. Presentation, possible action, and discussion regarding the approval of the water meter purchase contract
with Badger Meter, Inc for the amount of $89,202.00 and the approval of water meter rebuild kits purchase
contract with Aqua Metric Sales Company for the amount of $34,236.05.
c. Presentation, possible action, and discussion on a deductive change order to the Professional Engineering
Services Contract 07-085 with Malcolm Pirnie, Inc. for a credit in the amount of $10,058, for the design and
construction administration services of the Well No. 7 Collection Line.
3
City Council Regular Meeting Page 2
Thursday, April 22, 2010
d. Presentation, possible action, and discussion regarding a resolution approving award of a Professional
Services Contract for the design of the Penberthy Roadway Extension to Jones & Carter, Inc., in the amount
of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with
proceeds from debt.
e. Presentation, possible action, and discussion regarding Change Order No. 3 to the professional services
contract (Contract No. 00-107) with LJA Engineering & Surveying, Inc. in the amount of $52,261 to perform
a cost-benefit analysis of the proposed drainage improvements for Bee Creek Tributary “A”.
f. Presentation, possible action, and discussion regarding Revisions to College Station, Texas, Code of
Ordinances, Chapter 1, "GENERAL PROVISIONS", Section 29, "COLLEGE STATION CEMETERY
RULES AND REGULATIONS"; Sub-Sections H and M.
g. Presentation, possible action, and discussion on the renewal of the annual contract for water and
wastewater new service tap installation with Elliot Construction, Inc. for an annual estimated expenditure of
$349,000.
h. Presentation, possible action, and discussion on a construction contract with Knife River Corporation -
South to construct additional lanes on State Highway 30 from 4.20 miles west of F.M. 244 to 4.63 miles west
of F.M. 244 and adjacent to the BVSWMA Twin Oaks Landfill site for the purpose of providing safe ingress
and egress from said facility in an amount not to exceed $568,324.09.
i. Presentation, possible action, and discussion regarding revisions to Chapter 7 Health & Sanitation,
Sections 1 through 3 of the City of College Station Code of Ordinances as it relates to noise and nuisance.
j. Presentation, possible action, and discussion on a Resolution terminating construction contract no. 08-293,
for convenience, with Jamal Building Systems, Inc., approved on or about September 25, 2008, by
Resolution No. 9-25-08-2g, for the construction of a residential structure at 1123 Phoenix Street.
k. Presentation, possible action, and discussion regarding ratification of Purchase Order #100324 in the
amount of $48,575.00 and Purchase Order # 100635 in the amount of $12,250.00 to Cooper Equipment for
repairs to the Lick Creek Centrifuge.
l. Presentation, possible action, and discussion regarding a resolution awarding Bid#10-46 and approval of a
construction contract to Bayer Construction Electrical Contractors, Inc. in the amount of $190,577.50 for the
installation of a traffic signal located at the intersection Arrington Road and W. D. Fitch Parkway. Increased
traffic in this area along with new development has created a need for this traffic signal.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
4
City Council Regular Meeting Page 3
Thursday, April 22, 2010
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public hearing, presentation, possible action, and discussion regarding a amending Chapter 12, “Unified
Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of
College Station, Texas by rezoning 11.68 acres from R-1 Single-Family Residential to a Planned
Development District located at 3228 Rock Prairie Road West, generally located west of Williamsgate
Phase 1.
2. Public hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12,
“Unified Development Ordinance”, Section 4.2, “Official Zoning Map” of the Code of Ordinances of
the City of College Station, Texas by rezoning 1.5 acres located at 13601 and 13679 FM 2154 from A-O
Agricultural-Open to PDD Planned Development District.
3. Public hearing, presentation, possible action, and discussion regarding an amendment to the Unified
Development Ordinance, Section 6.2 Types of Use, allowing hotel uses in association with country
clubs in the A-O Agricultural Open and A-OR Rural Residential Subdivision zoning districts.
4. Presentation, possible action, and discussion regarding outgoing Council member’s membership on the
Wolf Pen Creek Advisory Board.
5. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, April 22, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 19th day of April, 2010 at 2:00 p.m.
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
5
City Council Regular Meeting Page 4
Thursday, April 22, 2010
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on April 19, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
6
April 22, 2010
Consent Agenda Item No. 2b
Replacement Water Meter Purchase Order
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding the approval of
the water meter purchase order with Badger Meter, Inc for the amount of $89,202.00 and
the approval of water meter rebuild kits purchase order with Aqua Metric Sales Company for
the amount of $34,236.05.
Recommendation: Staff recommends approval of purchase order(s) with Badger Meter,
Inc. for $89,202.00 and Aqua Metric Sales Company for $34,236.05.
Summary: Invitation to Bid #10-49 was issued for the purchase of two items: Water
meter rebuild kits, and new water meters. The number of new water meters to be
purchased was reduced this year due to budget constraints, but we must continue to
replace water meters, because as they age, they begin to under record the amount of water
used, which results in lost revenue. Our target is to change out meters on a seven year
cycle, to optimize replacement cost and revenue, but some meters with lower usage can be
kept in service longer, and this will allow us to replace fewer meters.
The apparent low bidder for the new water meters, Hersey LLC, did not meet specifications.
Initial information indicated that our existing touch-read equipment would read Hersey
meters, but staff has performed field tests and determined that this is not the case. Staff
recommends awarding the Purchase Order to for replacement water meters to Badger
Meter, Inc. the second lowest bidder ($89,202.00), whose equipment has proven to be
compatible with our existing equipment.
Bid Tab #10-49, indicated that Aqua Metrics Sales Company was the sole bidder for meter
rebuild kits for the amount of $34,236.05 and staff is recommending that they be awarded
the Purchase Order for this equipment.
Budget & Financial Summary: Funds are available and budgeted in the Water Fund.
Attachments:
Bid Tabulation 10-49
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April 22, 2010
Consent Agenda Item No. 2c
Well No. 7 Collection Line Change Order
Project Number WF0353621
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion on a deductive change
order to the Professional Engineering Services Contract 07-085 with Malcolm Pirnie, Inc. for
a credit in the amount of $10,058, for the design and construction administration services of
the Well No. 7 Collection Line.
Recommendation(s): Staff recommends approval of the change order.
Summary: Construction of the Well No. 7 Collection Pipeline is complete. This close-out
change order is a credit to the contract for services not rendered by Malcolm Pirnie, Inc.
The fee for construction administration services being provided by Malcolm Pirnie, Inc was
based on the anticipated construction duration. The construction contractor worked
diligently to complete the project early, and the construction duration was less than
anticipated. Therefore, the contract with Malcolm Pirnie, Inc is being adjusted accordingly.
Budget & Financial Summary: Change Order No. 2 will decrease the contract amount by
$10,058 for a revised contract total of $196,521.
Attachments:
1.) Change Order
2.) Project Location Map
9
10
11
May 17, 2010
Consent Agenda Item No. 2d
Penberthy Roadway Extension and a Resolution
Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
Project Number ST0905
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving award of a Professional Services Contract for the design of the Penberthy
Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of
a resolution declaring intention to reimburse certain expenditures with proceeds from debt.
Recommendation(s): Staff recommends approval of a resolution and award of the
Professional Services Contract to Jones & Carter, Inc., and recommends approval of the
resolution declaring intention to reimburse certain expenditures with proceeds from debt.
Summary: Jones & Carter, Inc. was contacted to submit a proposal for designing the
project based upon their prior experience of designing other roadway projects through the
Request for Qualification (RFQ #10-22) process.
The extension of Penberthy (aka Jones Butler) is one of the transportation projects included
in the 2008 Bond Election. The scope of the project is for design and construction of a
Major Collector from the intersection of Luther Street & Jones-Butler to the intersection of
George Bush & Penberthy Road. Based on previous discussions with Texas A&M University,
it was tentatively decided that the street extension would be named Penberthy. However,
staff will continue to work with the University and the Traffic Management Team to
determine whether Penberthy or Jones-Butler is appropriate.
The Texas Department of Transportation (TxDOT) is planning a grade separation at the
intersection of George Bush & Wellborn Road to help facilitate automobile and pedestrian
traffic through that intersection and the railroad crossing. Once the grade separation is
constructed, Marion Pugh Road will be right-in and right-out only, with no left-turn
capabilities onto George Bush. This will limit access to the West Campus of Texas A&M
University for residents along this corridor as well as commuters that utilize Holleman and
Jones Butler, and cause additional traffic on Wellborn Road and/or Harvey Mitchell Parkway.
The extension of Penberthy will provide direct access to West Campus and also expand our
transportation network in this part of the City.
Budget & Financial Summary: The current budget for this project is $3,283,500. Funds
in the amount of $15,488 have been expended or committed to date, leaving a balance of
$3,268,012 for design and construction. The P.O. for the project design is $289,000.00.
12
The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt” is necessary for this item because the long term debt has not been issued for the
project. The debt for the project is scheduled to be issued later this fiscal year and in future
fiscal years.
Attachments:
1.) Resolution
2.) Project Location Map
3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
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14
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1 inch = 400 feet
Penberthy Road ExtensionProject Location Map
$
Legend
Penberthy Road
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April 22, 2010
Consent Agenda Item No. 2e
Bee Creek Phases IV & V Drainage Improvements
Change Order
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding Change Order
No. 3 to the professional services contract (Contract No. 00-107) with LJA Engineering &
Surveying, Inc. in the amount of $52,261 to perform a cost-benefit analysis of the proposed
drainage improvements for Bee Creek Tributary “A”.
Recommendation(s): Staff recommends approval of Change Order #3.
Summary: The original contract with LJA Engineering is for the design of channel
improvements to Bee Creek Tributary “A” from Brothers Boulevard to Texas Avenue. The
goal of the project is to increase the flood carrying capacity of the creek, reduce the
floodplain width, and provide bank stabilization. In 1986 a drainage analysis was performed
by Walton and Associates to identify problem areas in the storm conveyance systems in Bee
Creek and Wolf Pen Creek. A later analysis performed by Freese and Nichols in 1993
identified improvements to the drainage structures and channels in the City of College
Station based on the flow data included in the hydraulic analysis developed by Walton and
Associates. The Bee Creek IV and V Drainage Improvement Project was one of many
drainage improvement projects identified in this report.
Staff feels a cost-benefit analysis is warranted to quantify the benefits of completing the
project. Several factors have changed since the project’s inception. We have seen a shift in
the U.S. Army Corps of Engineers’ (USACE) approach away from concrete lined channelized
improvements whose main objective is storm water conveyance. Instead, the USACE tends
to support a more natural watercourse. Additionally, recent flood studies performed on
Tributary “A” based on recent data have shown a decrease in the floodplain width within the
project limits that may result in homes being removed from the floodplain.
Currently Tributary “A” is still very natural. The drainage easement is full of vegetation and
mature trees. Before moving forward with the channelization of the creek and removing the
vegetation from the drainage easement, Staff wants to input the most recent data into the
hydraulic model to determine the number of homes that would be removed from the
floodplain with this project so we can consider the costs, benefits, and impacts.
This cost-benefit analysis will include an update to the model for Tributary “A” to determine
the baseline conditions, consider the benefit of the proposed channelization drainage
improvements, the benefit of expanding the capacity of the drainage structures at roadway
crossings, the construction cost and environmental impact, and a summary of the
downstream impacts.
Budget & Financial Summary: The original design contract is in the amount of
$200,236.00. Subsequent change orders increased the contract to $228,608.94. Change
Order #1 in the amount of $4,237 was for additional coordination meeting with the USACE
and provided for on-site survey of Navasota Ladies’ Tresses. Change Order #2 in the
amount of $24,135.94 provided additional engineering and environmental services to revisit
19
and submit an individual permit application to the USACE. Change Order #3 will revise the
contract amount to $280,869.94.
Funds in the amount of $1,400,000 are currently budgeted for this project in the Drainage
Utility Capital Projects Fund. Funds in the amount of $251,464.33 have been expended or
committed to date, leaving a balance of $1,148,535.67 for Change Order #3 and future
expenditures.
Attachments:
1) Change Order #3
2) Project Map
20
21
22
April 22, 2010
Consent Agenda Item No. 2f
Revisions to College Station, Texas, Code of Ordinances, Chapter 1, “GENERAL
PROVISIONS”, Section 29, “COLLEGE STATION CEMETERY RULES AND REGULATIONS”; SUB-
SECTIONS H AND M
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation Department
Agenda Caption: Revisions to College Station, Texas, Code of Ordinances, Chapter 1,
"GENERAL PROVISIONS", Section 29, "COLLEGE STATION CEMETERY RULES AND REGULATIONS";
Sub-Sections H and M.
Recommendation(s): Staff recommends approval of the revisions to College Station, Texas,
Code of Ordinances, Chapter 1 "GENERAL PROVISIONS", Section 29, "COLLEGE STATION
C EMETERY RULES AND REGULATIONS"; Sub-Sections H and M as presented. These revisions
apply to both cemeteries and limit the number of items that can be placed on grave spaces, as
well as standardized cemetery monuments with no variances allowed.
The revisions to Sub-Section M were considered by the Cemetery Advisory Committee during
their March 2, 2010, meeting, and the Committee made a recommendation to the College
Station City Council for approval of the revisions to Sub-Section M as presented. The revisions
to Sub-Section H were considered during the Cemetery Advisory Committee meeting of March
30, 2010, and the Committee made a recommendation to the College Station City Council for
approval of the revisions to Sub-Section H as presented.
Summary: The revisions to Sub-Section H are designed to enhance the aesthetics of the
cemetery system in addition to alleviating a growing maintenance concern. Currently an
unspecified number of plants, flowers, and objects of a temporary nature may be placed on
grave spaces. The practice of placing numerous items on spaces has increased, which has
affected the aesthetics established for the cemetery system. In addition, this practice has
greatly increased maintenance requirements as these items typically must be moved to
complete turf mowing, trimming, and clean-up operations. The Committee feels that limiting the
number of items per space to two, and implementing a standard schedule of clean-up days for
the cemeteries will rectify these aesthetic and maintenance issues.
The Cemetery Advisory Committee also recommends the removal of the existing variance
request process located in Sub-Section M, Number 2. The variance request process has
historically only been utilized for monument (including headstone, footstone, corner markers,
and ledgers) issues. The Committee has worked diligently over the years to preserve the look
of the cemeteries that is a result of the monument restrictions that have been in place in all
versions of the cemetery rules and regulations since 1948. As this look has been in place for
over sixty years, the Committee feels that allowing exceptions to the monument size restrictions
goes against the look and intent that has been established by the City of College Station. In
addition, the Committee felt there is really no compelling reason for not being able to comply
with the restrictions that are now in place.
Budget & Financial Summary: None
23
Attachments:
1) Existing Sub-Section H and M with Revision Mark-ups
2) Cemetery Rules Amending Ordinance Number __________
24
April 2010 Proposed Revisions to the College Station, Texas, Code of Ordinances:
Chapter 1, Section 29, Sub-Sections H and M
(New language is in bold, removed language is strikethrough)
H. PLANTING AND OTHER DECORATIONS IN CITY CEMETERIES
(1) Grass, flowers, shrubs, trees, or other types of vegetation shall be planted only by or at
the direction of the City Manager or his delegate in accordance with a landscape plan for
the entire cemetery. Plantings by individuals are prohibited and shall be removed by the
City.
(2) The City shall establish grass on spaces after an appropriate amount of time has elapsed
since burial to allow for settling. During this time the City shall establish the final grade to
match the surrounding area.
(3) Plantings of trees, shrubs or flowers on grave spaces at the College Station Cemetery
that existed prior to adoption of Ordinance No. 1959 on June 11, 1992, which were
specifically grandfathered with the adoption of that ordinance, shall continue to be grand-
fathered. These plantings may be removed by the City whenever they become unsightly,
or as necessary to provide access to grave spaces. Replacement of grandfathered
plantings that have been removed shall not be allowed.
(4) The placing of potted plants, cut flowers, baskets, floral pieces, funeral designs,
decorations, and all other objects of a temporary nature is permitted adjacent to the
monument only, and on the owner's space(s) only. Only two Iitems of this nature shall
only be allowed per space for a reasonable time after the interment in that space. No
glass containers are allowed, and the digging of holes for the placements of any
items is prohibited.
Items associated with a funeral can remain on the space for a reasonable amount
of time after the interment in that space. Determination of a reasonable amount of
time shall be determined by the City Manager or his delegate. The digging of holes for
the placement of potted plants and baskets is prohibited.
(5) The City Manager or his delegate shall have the right to remove all flowers, potted plants,
wreaths, baskets, floral pieces, funeral designs, decorations and all other objects of a
temporary nature when they become withered, unsightly, a safety concern, or an
obstruction to maintenance.
In addition, the City shall conduct a general grounds clean-up of the cemeteries
four times a year. In general these will be conducted as follows: mid-January, mid-
April, mid-July, and mid-October.
(6) No artificial flowers shall be permitted in, on, or around grave spaces.
(7) The City Manager or his delegate is empowered to and may enter upon any space within
the City Cemeteries and remove anything that may have been erected or placed thereon
contrary to the provisions of this section, and may remove any dead or damaged tree,
shrub or vine.
M. RULES ENFORCEMENT
(1) No monument, headstone, or marker may be set in the City Cemeteries without the prior
approval of the City Manager or his delegate and issuance of a permit. A permit request
form may be obtained from the Cemetery Sexton or the Parks and Recreation
Department.
All permit requests shall include renderings with size dimensions, names, dates,
engravings, and any other ornamentation for each requested monument, foot marker,
25
corner marker, or niche covering. If the City Manager or his delegate denies the permit,
the applicant may appeal the decision to the Cemetery Committee.
Any monument, headstone or marker set in violation of this ordinance shall be subject to
removal by the City of College Station as provided below.
(2) Any requests for variances to this ordinance shall be presented to the Cemetery
Committee. Appeals from decisions of the Cemetery Committee shall be to the City
Council. Appeals must be in writing and submitted to the office of the City Secretary
within ten (10) days of the issuance of the Cemetery Committee's decision. The City
Secretary's office shall schedule a hearing of the appeal before the Council within thirty
(30) days from receipt of the written request for appeal.
(3)(2) Whenever the City Manager or his delegate determines that a violation of this ordinance
has occurred, the City shall:
(a) Record and document the violation(s).
(b) Notify space owners in writing by regular mail to the last known address for the
space owner, of the violation(s).
(c) Allow fourteen (14) days from the date the notice was mailed for compliance or
appeal to the Cemetery Advisory Committee.
(d) If the space owner(s) neither comply with the ordinance nor request an appeal,
the City may remedy the violation.
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April 22, 2010
Consent Agenda Item No. 2g
Water and Wastewater New Service Tap Installation
To: Glenn Brown, City Manager
From: David Coleman, Water Services Director
Agenda Caption: Presentation, possible action, and discussion on the renewal of the
annual contract for water and wastewater new service tap installation with Elliot
Construction, Inc. for an annual estimated expenditure of $349,000.
Recommendation: Staff recommends approval of the renewal contract.
Summary: The City of College Station awarded the construction of new water and
wastewater service tap installations in 2008 to Elliot Construction, Inc (contract #08-147).
Elliot Construction, Inc. has agreed to all original terms and conditions. This is the third and
final renewal term of three possible renewals. Staff recommends approval of the contract
renewal, since the prices remain competitive and advertising the contract would not result
in better prices.
Budget & Financial Summary: Funds are available and budgeted in the Water Fund
($174,500) and Wastewater Fund ($174,500). Expenses are charged to the appropriate
fund as new service taps are installed, and actual costs will be determined by the number of
taps ordered by the City.
Attachment:
Renewal agreement
30
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April 22, 2010
Consent Agenda Item No. 2h
A Resolution Approving a Construction Contract with Knife River Corp. – South for
the State Highway 30 Widening Project
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on a construction contract
with Knife River Corporation – South to construct additional lanes on State Highway 30 from
4.20 miles west of F.M. 244 to 4.63 miles west of F.M. 244 and adjacent to the BVSWMA
Twin Oaks Landfill site for the purpose of providing safe ingress and egress from said facility
in an amount not to exceed $568,324.09.
Recommendation(s): Staff recommends approval of the resolution.
Summary: In order to issue a driveway permit for the Twin Oaks Landfill, the Texas
Department of Transportation (TxDOT) is requiring BVSWMA to design and construct
improvements on State Highway 30 in order to ensure safe vehicle ingress and egress to
the facility. Improvements will consist of 3330 feet or 0.63 miles of deceleration and
acceleration lanes, signage, and related infrastructure. BVSWMA’s participation rate will be
at 100%, and no right-of-way acquisition or utility relocation will be required for this
project. TxDOT has waived direct state costs such as plan review, inspection, and
construction oversight expenses related to this project.
On March 2, 2010 at 2:00 PM, the City of College Station conducted an opening of Invitation
to Bid #10-37 for the State Highway 30 Improvement project. The City received three (3)
bid responses and the tabulations of the bid opening demonstrate that Knife River
Corporation – South is the lowest responsible bidder. This item will also require the
approval of the Bryan City Council.
Budget & Financial Summary: Funding for this Construction Contract in the amount of
$603,750.00 is available in the BVSWMA Capital Improvements Fund.
Attachments:
1. Resolution
2. Bid Tabulation
35
36
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ITB 10-37
2-Mar-10
Item Code Qty Unit Description unit price extended price unit price extended price unit price extended price
104 2009 97 SY REMOVING CONC (RIPRAP)10.00$ 970.00$ 20.00$ 1,940.00$ 7.40$ 717.80$
110 2001 3,901 CY EXCAVATION 10.00$ 39,010.00$ 9.00$ 35,109.00$ 3.50$ 13,653.50$
112 2002 33 STA SUBGRADE WIDENING (DENS CONT)750.00$ 24,975.00$ 500.00$ 16,650.00$ 60.00$ 1,998.00$
132 2001 2,021 CY EMBANKMENT (FINAL)(ORD COMP)(TY A)10.00$ 20,210.00$ 10.00$ 20,210.00$ 2.10$ 4,244.10$
161 2014 14,725 SY COMPOST MANUF TOPSOIL (BOS OR PB)(4")1.00$ 14,725.00$ 0.71$ 10,454.75$ 1.20$ 17,670.00$
164 2009 14,725 SY BROADCAST SEED (TEMP)(WARM)0.08$ 1,178.00$ 0.10$ 1,472.50$ 0.08$ 1,178.00$
164 2012 14,725 SY BROADCAST SEED (TEMP)(COOL)0.08$ 1,178.00$ 0.10$ 1,472.50$ 0.08$ 1,178.00$
164 2035 14,725 SY DRILL SEEDING (PERM)(RURAL)(CLAY)0.10$ 1,472.50$ 0.11$ 1,619.75$ 0.10$ 1,472.50$
168 2001 147 MG VEGETATIVE WATERING 10.00$ 1,472.50$ 8.00$ 1,178.00$ 11.00$ 1,619.75$
247 2342 7,307 SY FL BS (CMP IN PLACE)(TY A GR 2)(8")17.00$ 124,219.00$ 12.20$ 89,145.40$ 10.00$ 73,070.00$
275 2001 139 TON CEMENT 120.00$ 16,680.00$ 110.00$ 15,290.00$ 110.00$ 15,290.00$
275 2063 8,452 SY CEMENT TRT (SUBGRADE)(10")3.00$ 25,356.00$ 3.00$ 25,356.00$ 1.60$ 13,523.20$
310 2001 1,461 GAL PRIME COAT (MC-30)4.50$ 6,574.50$ 4.00$ 5,844.00$ 4.50$ 6,574.50$
316 2399 3,069 GAL ASPH (AC-20-5TR OR AC-12-5TR)3.50$ 10,741.50$ 4.00$ 12,276.00$ 3.50$ 10,741.50$
316 2582 58 CY AGGR (TY-PB GR-4 OR TY-PL GR-4)125.00$ 7,250.00$ 100.00$ 5,800.00$ 150.00$ 8,700.00$
341 2034 1,681 TON D-GR HMA (QCQA) TY-C PG64-22 62.00$ 104,222.00$ 64.00$ 107,584.00$ 67.00$ 112,627.00$
341 2050 2,384 TON D-GR HMA (QCQA) TY-C PG70-22 63.00$ 150,192.00$ 65.00$ 154,960.00$ 71.00$ 169,264.00$
432 2001 35 CY RIPRAP (CONC)(4")400.00$ 14,000.00$ 350.00$ 12,250.00$ 320.00$ 11,200.00$
432 2040 24 CY RIPRAP (MOW STRIP)(5")400.00$ 9,680.00$ 350.00$ 8,470.00$ 360.00$ 8,712.00$
500 2001 1 LS MOBILIZATION 70,000.00$ 70,000.00$ 50,000.00$ 50,000.00$ 45,400.00$ 45,400.00$
502 2001 3 SO BARRICADES, SIGN & TRAFFIC HANDLING 3,000.00$ 9,000.00$ 1,000.00$ 3,000.00$ 420.00$ 1,260.00$
506 2001 45 LF ROCK FILTER DAMS (INSTALL)(TY 1)25.00$ 1,125.00$ 18.00$ 810.00$ 25.00$ 1,125.00$
506 2009 45 LF ROCK FILTER DAMS (REMOVE)5.00$ 225.00$ 5.00$ 225.00$ 10.00$ 450.00$
506 2034 1,580 LF TEMPORARY SEDIMENT CONTROL FENCE 5.00$ 7,900.00$ 1.50$ 2,370.00$ 3.20$ 5,056.00$
530 2011 186 SY DRIVEWAYS (ACP)50.00$ 9,315.00$ 33.00$ 6,147.90$ 28.00$ 5,216.40$
540 2001 200 LF MTL W BEAM GD FEN (TIM POST)20.00$ 4,000.00$ 17.00$ 3,400.00$ 23.00$ 4,600.00$
544 2001 4 EA GUARDRAIL END TREATMENT (INSTALL)1,000.00$ 4,000.00$ 1,900.00$ 7,600.00$ 2,600.00$ 10,400.00$
636 2001 42 SF ALUMINUM SIGNS (TY A)11.00$ 456.50$ 11.00$ 456.50$ 17.00$ 705.50$
544 2001 5 EA INS SM RD SN SUP&AM TY 10BWG(1) SA(P)425.00$ 2,125.00$ 425.00$ 2,125.00$ 520.00$ 2,600.00$
662 2115 668 EA WK ZN PAV MARK SHT TERM (TAB) TY Y-2 1.00$ 668.00$ 1.00$ 668.00$ 1.00$ 668.00$
666 2003 80 LF REFL PAV MRK TY 1 (W) 4" (BRK)(100MIL)1.00$ 80.00$ 1.00$ 80.00$ 0.70$ 56.00$
666 2012 6,470 LF REFL PAV MRK TY 1 (W) 4" (SLD)(100MIL)0.75$ 4,852.50$ 0.50$ 3,235.00$ 0.47$ 3,040.90$
666 2036 3,943 LF REFL PAV MRK TY 1 (W) 8" (SLD)(100MIL)1.75$ 6,900.25$ 1.00$ 3,943.00$ 1.00$ 3,943.00$
666 2054 4 EA REFL PAV MRK TY 1 (W) 4" (ARROW)(100MIL)100.00$ 400.00$ 100.00$ 400.00$ 95.00$ 380.00$
666 2096 4 EA REFL PAV MRK TY 1 (W) 4" (WORD)(100MIL)200.00$ 800.00$ 120.00$ 480.00$ 113.00$ 452.00$
666 2111 8,306 LF REFL PAV MRK TY 1 (Y) 4" (SLD)(100MIL)0.75$ 6,229.50$ 0.50$ 4,153.00$ 0.48$ 3,986.88$
666 2132 504 LF REFL PAV MRK TY 1 (Y) 24" (SLD)(100MIL)6.00$ 3,024.00$ 5.20$ 2,620.80$ 5.14$ 2,590.56$
672 2012 370 EA REFL PAV MRKR TY I-C 4.00$ 1,480.00$ 4.00$ 1,480.00$ 4.00$ 1,480.00$
672 2015 370 EA REFL PAV MRKR TY II-A-A 4.00$ 1,480.00$ 4.00$ 1,480.00$ 4.00$ 1,480.00$
TOTAL 708,166.75$ 621,756.10$ 568,324.09$
Addendum Acknowledged Y Y Y
Certfication Y Y Y
Bid Bond Y Y Y
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37
April 22, 2010
Consent Agenda Item No. 2i
Revisions to College Station, Code of Ordinances Chapter 7 Health & Sanitation
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding revisions to
Chapter 7 Health & Sanitation, Sections 1 through 3 of the City of College Station Code of
Ordinances as it relates to noise and nuisance.
Recommendation(s): None
Summary: This item is a follow up to Council initiated discussion and a previous workshop
item on nuisance noise presented in February 2009.
Noise is a reoccurring issue in College Station. While great strides have been made to
address loud party scenarios in a timely manner, there are other nuisance noise concerns
that arise from time to time. During our initial review of the City’s ordinance as it pertains
to noise, it was determined that the ordinance was dated, conflicting and created
prosecutorial difficulties. As such, the legal department created a draft of the ordinance to
address these issues.
That draft ordinance was presented to and accepted by Council on March 25, 2010. This
item is a presentation of the ordinance in its final form.
Budget & Financial Summary: N/A
Attachments:
1. Revised Ordinance- Chapter 7 Health & Sanitation, Sections 1 through 3
38
39
40
41
42
43
44
April 22, 2010
Consent Agenda Item No. 2j
Termination of Contract for New Affordable Housing
Construction Services at 1123 Phoenix Street
To: Glenn Brown, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion on a Resolution
terminating construction contract no. 08-293, for convenience, with Jamal Building
Systems, Inc., approved on or about September 25, 2008, by Resolution No. 9-25-
08-2g, for the construction of a residential structure at 1123 Phoenix Street.
Recommendation(s): Staff recommends termination of construction contract no.
08-293, for convenience, for the construction of a new, single-family residence at
1123 Phoenix Street (Bid No. 08-92) by Jamal Building Systems, Inc.
Summary: On August 21, 2008, an Invitation to Bid (ITB) for the residential
construction of two (2) new, single-family residences located at 1123 Phoenix Street
(Bid No. 08-92) and 1208 Phoenix Street (Bid No. 08-93) were advertised in The
Eagle. On September 4, 2008 four (4) bid proposals were received in response to Bid
No. 08-92 and Bid No. 08-93. The lowest bidder, Jamal Building Systems, Inc., was
awarded both of the construction contracts.
Jamal Building Systems Inc. requested to stagger the start of construction for both of
the projects. The City of College Station granted the request and Jamal Building
Systems began construction on the project located at 1208 Phoenix Street with the
understanding that the construction for the project located at 1123 Phoenix Street
would began shortly after partial construction of the first project was realized. A
timeline of the project currently under construction has been provided (Attachment
2).
Jamal Building Systems, Inc. repeatedly has not complied with any reestablished
deadlines. The project completion date was scheduled for April 20, 2009, for 1208
Phoenix, which allowed one hundred and twenty (120) calendar days for
construction. To date, the construction is complete, however, Jamal Building
Systems has to show proof of payment to CNA Surety for claims filed during the
construction process.
Furthermore, Jamal Building Systems, Inc. has not submitted the required bonds for
the construction of a single-family residence at 1123 Phoenix Street (Bid No. 08-92).
Staff, therefore, recommends termination of construction contract no 08-293 that
was awarded by Resolution No. 9-25-08-2g, currently held by Jamal Building
Systems, Inc. for the construction of a new, single-family residence at 1123 Phoenix
Street. Staff intends to rebid the construction of this new single-family residence at
that same address as soon as possible.
Budget & Financial Summary: The minimum responsible bid for ITB #08-92 was
$78,000.00. However, staff recommends termination of the contract due to failure of
performance at no cost to the City.
Attachments:
1. Resolution – Termination of Contract
2. Timeline for 1208 Phoenix Street
45
46
Timeline for 1208 Phoenix Street
ANTICIPATED TIMELINE ACTUAL TIMELINE
December 19, 2009 Secure Building Permit December 9, 2008 Issuance of Notice to Proceed
(NTP)
January 9, 2009 Pour Foundation January 9, 2009 Building Permit Secured
January 23, 2009 Frame/Cornice/Deck February 13, 2009 First Activity at the Project
Site
February 6, 2009 MEP Rough-Ins March 3, 2009 Submission of New Job
Schedule
February 13, 2009 Structural/Mechanical
Inspections
March 30, 2009 Issuance of Poor
Workmanship
February 20, 2009 Insulation April 1, 2009 Construction Draw- 15%
Complete
February 27, 2009 Good Cents Inspection April 14, 2009 Failure to Attend Scheduled
Meeting
March 6, 2009 Brick/Sheetrock April 16, 2009 Issuance of Stop Work
Notice/ Corrective Action
Plan Required
March 13, 2009 Interior Trim April 20, 2009 Scheduled Project
Completion Date
March 20, 2009 Paint April 27, 2009 Acceptance of Corrective
Action Plan
March 27, 2009 Cabinets/Flatwork June 8, 2009 Scheduled Meeting/ Failure
to Execute Corrective Action
Plan
April 3, 2009 Tile
Floors/Countertops
June 23, 2009 Construction Draw- 30%
Complete
April 10, 2009 MEP Trims July 6, 2009 Construction Draw- 46%
Complete
April 17, 2009 Carpet/Appliances August 3, 2009 Construction Draw- 58%
Complete
April 20, 2009 Final Inspections
Project Complete
August 31, 2009 Construction Draw- 62%
Complete
September 28, 2009 Construction Draw- 69%
Complete
April 12, 2010 Construction Draw- 90%
Complete
April 26, 2010 Waiting for Proof of
Payment to CNA Surety
47
April 22, 2010
Consent Agenda Item No. 2k
Lick Creek Centrifuge repairs
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services.
Agenda Caption: Presentation, possible action, and discussion regarding ratification of
Purchase Order #100324 in the amount of $48,575.00 and Purchase Order # 100635 in the
amount of $12,250.00 to Cooper Equipment for repairs to the Lick Creek Centrifuge.
Recommendation(s): Staff recommends Council ratify Purchase Orders #s 100324 and
100635.
Summary: Solids handling equipment such as a centrifuge adds efficiency and aids in odor
reduction when removing the excess solids generated by treating wastewater.
Competitive quotes were solicited for repairs needed by the Lick Creek Centrifuge. Cooper
Equipment provided the lowest responsive quote and Purchase Order # 100324 was issued
under the City Manager’s authority. The repairs were conducted and paid for, but after
some months, the centrifuge again experienced problems. It was returned to Cooper
Equipment for warranty inspection. The inspection revealed additional problems un-related
to the previous repairs. Staff authorized the repairs to avoid further operational disruptions
and maintain the warranty on the previous repairs.
Although these purchases are non-consecutive and do not require Council approval
individually, the two together exceed the City Manager’s approval authority and ratification
of these purchases is being requested both to avoid the appearance of circumventing policy
and to keep Council fully informed.
Budget & Financial Summary: Funds are available within the Water Services Capital
Account to complete this project.
Attachments:
Purchase Order # 100635
48
City of College Station
Purchase Order
DELIVER BY F.O.B. TERMS ACCOUNT NO. PROJECT NO. REQ. NO. BID NO
V
Purchase Order No.
Date
QUANTITY UOM DESCRIPTION UNIT COST EXTENSION
S
E
PURCHASING AGENT
GRAND
TOTAL
Above number must appear
on all correspondence
N
D
O
R
H
I
P
T
O
LINE
1101 Texas Avenue
P O Box 9960
College Station, Texas 77842-0960
(979) 764-3555 Fax: (979) 764-3899
www.cstx.gov
NOTICE TO VENDOR:To insure prompt payment mail invoice in duplicate and copy of paid freight bill to be included
if invoicing for prepaid freight. Mail invoice to Attn: Accounting Department, P. O. Box 9973, College Station, Texas
77842-0973. The City of College Station is exempt from Federal, State, and Local taxes. Federal No. is 1-74-6000534-5.
1
100635
03/31/10
47099
COOPER EQUIPMENT CO-SUGAR LAND
4646 HWY 6
SUGAR LAND, TX 77478
TEL# (281) 494-7400
FAX# (281) 208-9869
CITY OF COLLEGE STATION
2200 NORTH FORREST PKWY.
COLLEGE STATION, TX 77845
05/31/10 NET/30 21391119745502 SSWOC
1 1.00 EA REPLACE 20 CARBIDE TILES ON LICK CREEK CENTRIFUGE 12250.0000 12250.00
REPLACE 20 CARBIDE TILES WITH NEW, REBALANCE THE
CONVEYOR AND REASSEMBLE THE UNIT, CHECK & RECORD
TIR, PICK UP AND RETURN ONE WESTFALIA CA-501-00-32
CENTRIFUGE CONVEYOR, SERVICE CALL FOR INSTALLATION
AND START-UP OF UNIT (8 HOUR DAY)
REMARKS:
»No additional repairs/work are to be
undertaken without the authorization of the
City's representative.
12250.00
49
CITY OF COLLEGE STATION
STANDARD TERMS AND CONDITIONS
1. ACCEPTANCE: Acceptance of this order must be without qualifications. Buyer hereby objects to and will not be bound by any different or
additional terms and conditions contained in the acceptance unless each such different or additional term is expressly agreed to in writing by
Buyer. Seller’s action in (a) accepting this order, (b) delivering materials, or ( c) performing services called for hereunder shall constitute an
acceptance of the terms and conditions below and on this order.
2. CHANGES/QUANTITIES: No changes may be made in this order without written authorization of the purchaser. Ship exact quantities ordered
except in instances where this is impractical such as material in bulk, uneven lengths, etc., in which case nearest amount available and not
exceeding specified quantity is acceptable.
3. INVOICES/DISCOUNTS: Invoice must be submitted by the vendor in duplicate to the City of College Station, Accounting Dept., P.O. Box 9973,
College Station, Texas 77842-0973. If invoices are subject to a cash discount, discount period to be taken from the date of completion of order
or date of receipt in invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices to be paid
in full within 30 days after satisfactory delivery and billing unless otherwise specified or mutually agreed upon before this order was placed. The
City of College Station will not be liable for payment of invoices received six (6) months after order completion (defined as “Acceptance”).
4. TAXES: This purchase order when properly executed by the purchasing agent serves as a tax exemption certificate in that the purchaser, as a
municipality, claims an exemption from payment of taxes (under Chapter 20, Title 122A, Revised Civil Statutes of Texas). These taxes must not
be included on invoice. Community Development contracts entered into between the successful contractor and homeowner, contractor shall
pay all applicable taxes on material (i.e. material is not tax exempt).
5. PATENTS: Upon acceptance of this order, the vendor agrees to protect the City from any claim involving patent right infringements, copyrights, or
sale franchises.
6. SHIPPING: All shipments to be prepaid. Where specific purchase is negotiated F.O.B. shipping point, the vendor is to prepay shipping charges
and add to invoice. In shipments made direct by vendor’s supplier, vendor is required to notify his supplier to prepay shipments.
7. RISK OF LOSS: Risk of loss, damage or destruction of the materials covered by this order shall be borne by the Seller until delivery in good
condition of conforming products at the F.O.B. point designated on this order. Any rejected goods shall be at the Seller’s risk until returned to
Seller, at Seller’s expense, or otherwise disposed of as Seller shall reasonably request.
8. DELIVERIES: All deliveries to be made to Central Receiving located at 1601 Graham Road unless otherwise specified. Deliveries will be
accepted only during normal working hours on normal working days (8 a.m.-5 p.m., Monday through Friday). Unless otherwise indicated, items
received must be new and in first class condition and if type of materials normally packaged for protection and convenience in storage, shall be in
proper container. All services performed shall conform to the quality and workmanship of the accepted standards in the industry.
9. VERBAL ORDERS: The terms and conditions on this form also apply to emergency and rush orders placed verbally with vendors already familiar
with these terms and conditions, in which case a confirming purchase order stamped “CONFIRMATION” will be forwarded to the vendor.
10. CANCELLATIONS: The City of College Station reserves the right to cancel purchase orders for failure on the part of the vendor to deliver as
promised, or within a reasonable time if no delivery commitment is made unless acceptable notification of delay is given to the City of College
Station by the vendor.
11. LIABILITY: Any person, firm or corporation performing services pursuant to this
purchase order shall be liable for all damages incurred while in performance of such
services. Supplier assumes full responsibility for the work to be performed hereunder,
and hereby releases, relinquishes, and discharges the City, its officers, agents, and
employees, from all claims, demands, and causes of action of every kind and character
including the cost of defense thereof, for any injury to, including death of, any person
whether that person be a third person, supplier, or an employee of either of the parties
hereto, and any loss of or damage to property, whether the same be that of either of the
parties hereto or of third parties, caused by or alleged to be caused by, arising out of or
in connection with the issuance of this order to Supplier, whether or not said claims,
demands and causes of action in whole or in part are covered by insurance. Certificates
of Insurance may be required for but not limited to Commercial General Liability,
Business Auto Liability, Workers Compensation, and Professional Liability Insurance.
12. The City of College Station Purchasing Manual Section 114 of the College Station City Charter by stating: No member of the City Council or any
officer or employee of the City shall have a financial interest direct or indirect or by reason or ownership of stock in any corporation, in any
contact with the City, or be financially interested directly or indirectly in the sale to the City of any land, materials, supplies, or services except on
behalf of the City as an officer or employee; provided, however, that the provisions of this section shall only be applicable when the stock owned
by the officer or employee exceeds one (1) percent of the total capital stock of the corporation.
50
Lisa Davis - Fwd: Westfalia CA501-00-32 Quote
As we discussed on the phone.
Thank you, ma'am. Dou
>>>
From: Doug Wallace
To: Lisa Davis
Date: 3/31/2010 9:30 AM
Subject: Fwd: Westfalia CA501-00-32 Quote
Doug,
The following quote is for the repair of (1) Westfalia CA501 Centrifuge Conveyor:
Replace (20) carbide tiles with new, including the (6) missing
Rebalance the conveyor and reassemble the unit, check and record TIR.
Pick-up and deliver to plant
Service call for start-up 8 hr.day,
Total Price: $12,250.00
Unit can be ready in (7) days
Thanks...
Jimmy Cooper
Cooper Equipment
4646 Hwy 6
Sugar Land,TX 77478
281-494-7400 Fax 281-208-9869
Cell# 832-640-0556
Jimmy@coopequip.com
www.coopequip.com
From: "Jimmy Cooper" <jimmy@coopequip.com>
To:"Doug Wallace" <DWALLACE@cstx.gov>
Date: 3/29/10 1:06 PM
Subject: Westfalia CA501-00-32 Quote
Page 1 of 1
3/31/2010file://C:\Documents and Settings\ldavis\Local Settings\Temp\XPgrpwise\4BB31650City o...
51
April 22, 2010
Consent Agenda Item No. 2L
Installation of Traffic Signal
Arrington Road at W. D. Fitch
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
awarding Bid#10-46 and approval of a construction contract to Bayer Construction Electrical
Contractors, Inc. in the amount of $190,577.50 for the installation of a traffic signal located
at the intersection Arrington Road and W. D. Fitch Parkway. Increased traffic in this area
along with new development has created a need for this traffic signal.
Recommendation(s): Staff recommends approval of the resolution and award of the
construction contract to Bayer Construction Electrical Contractors, Inc. of Bryan, Texas in
the amount of $190,577.50 for the installation of a traffic signal located at the intersection
Arrington Road and W. D. Fitch Parkway.
Summary: Two bids were received for this project one from Highway Intelligent Traffic
Systems Corporation of Lancaster, Texas in the amount of $206,478.61 and Bayer
Construction Electrical Contractors, Inc. in the amount of $190,577.50. Staff recommends
award of Bid #10-46 to lowest responsible bidder Bayer Construction Electrical Contractors,
Inc.
Budget & Financial Summary: Funding for the installation of this traffic signal is from
2003 and 2008 GOB.
Attachments:
1. Bid tabulation #10-46
2. Resolution
3. Location Map
52
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58
April 22, 2010
Regular Agenda Item No. 1
3228 Rock Prairie Road - Rezoning
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding a
amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning Map”
of the Code of Ordinances of the City of College Station, Texas by rezoning 11.68 acres
from R-1 Single-Family Residential to a Planned Development District located at 3228 Rock
Prairie Road West, generally located west of Williamsgate Phase 1.
Recommendations: The Planning& Zoning Commission heard this item on April 15, 2010.
A motion to approve the request with conditions failed by a vote of 3-4. Staff recommends
approval of the PDD with the following condition:
· The proposed open area between the townhome lots and the existing single-family
lots complies with Section 7.6, Buffer Requirements, of the Unified Development
Ordinance, as applicable between single-family against multi-family uses
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The Comprehensive Plan designates this
property as General Suburban, which is intended for detached single-family residential
development. The subject property is also in Growth Area V, which overlays the Land
Use designation. Growth areas allow for market flexibility to utilize alternative housing
types while maintaining the detached single-family residential atmosphere. To achieve
this atmosphere, developers are encouraged to provide features such as open space and
buffer yards to offset the effects of differing housing types and to maintain an overall
density similar to that of a single-family detached neighborhood. Growth Area V does
provide the flexibility to include the use of townhome lots and the Concept Plan exhibits
this use in a way that is compliant with the intent of the designated land use. Although
the proposed density is slightly higher than would have been possible with only single-
family detached dwellings, it is compatible with an R-1 zoning district at just under 8
dwelling units per acre, while providing a mix of single- family attached and detached
residential options. To meet the Comprehensive Plan requirement for open space, the
applicant is proposing two open areas; one located at the northeast corner of the
development and the other located to serve as a buffer between the proposed
townhome lots and the existing single-family lots. The latter open area is in a
centralized location to most efficiently serve the overall development.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The current R-1 zoning district allows
for a detached single-family residential development which is compatible with the
surrounding conforming residential uses. The commercial development to the west is a
combination of conforming and non-conforming uses. The nearest townhouse
59
development is the Barracks Subdivision, east of Williamsgate Subdivision Phase 1,
which is zoned R-3 and has a density of approximately 11 dwelling units per acre. There
are approximately 220 acres of land in the direct vicinity of the subject property that
hold a General Suburban land use designation that remain undeveloped or
underdeveloped.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: There are
no known physical hindrances on the land that prohibits development. It is Staff’s
opinion that the proposed uses and density of the proposed development are
appropriate and compatible with the surrounding uses.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment:
There are no physical hindrances on the land that prohibit development. By right, single
family detached residential is allowed on the property and would be a suitable use.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The subject property was previously preliminary platted, along with Williamsgate
Subdivision Phase 1, for a detached single-family development. Phase 1 has been final
platted and developed according to the Preliminary Plat. At this time, Williamsgate
Phase 1 is almost completely built-out. The detached single-family lots shown on the
original preliminary plat were proposed to be around 7,400 square feet in area though
by zoning could have been as small as 5,000 square feet in area. The lots on in the
proposed PDD rezoning average approximately 5,500 square feet in area.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: The subject tract is located
within the Wellborn S.U.D. service area. Wellborn S.U.D. is currently serving the
surrounding tracts, which have met the City’s minimum fire flow requirements. The
subject tract is located adjacent to a 12-inch City of College Station sanitary sewer
main. The subject tract is located in the Bee Creek Tributary “A” drainage basin and is
not located within a FEMA Regulated Special Flood Hazard Area. Any development of
the subject tract will be required to meet the City’s Storm Water Design Guidelines. The
subject tract will take access from Rock Prairie Road West (a two-lane Major Collector –
Suburban) and Keefer Loop (a Local Street). It is also located within the Steeplechase-
Wellborn Sewer Impact Fee Area.
REVIEW OF CONCEPT PLAN
The applicant has provided the following information related to the purpose and intent of
the proposed zoning district:
“To allow for 32 attached single-family lots and 38 detached single-family lots.”
At the time of plat and building plans, the project will need to meet all applicable standards
required by the Unified Development Ordinance for R-1 and R-3 as appropriate. Staff is
currently undertaking an effort to create new zoning districts to implement the different
character areas envisioned by the Comprehensive Plan. In the absence of a defined general
suburban zoning district, the applicant and Staff negotiated to achieve the desired
development standards while retaining the needed flexibility.
60
The Unified Development Ordinance provides the following review criteria for PDD
Concept Plans:
1. The proposal will constitute an environment of sustained stability and will be in
harmony with the character of the surrounding area: The Concept Plan proposes a
combination of detached and attached single-family uses. The combination of uses will
provide for expanded residential opportunity in the area. The surrounding developments
on the north side of Rock Prairie Road West include undeveloped land, agriculture
related commercial activity, storage units, detached single-family housing, and
townhouses. Though the current R-1 zoning allows for up to 8 detached single-family
dwelling units per acre, the applicant is requesting to provide a variety of dwelling
opportunities while still maintaining an overall density of 8 du/acre. In addition, the
townhome lots have been positioned internally to the site and provided with a buffer to
the existing single-family units.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be
consistent with the intent and purpose of this Section: The proposed uses shown
on the Concept Plan are allowed in the General Suburban Growth Area V and the density
is consistent with the policies, goals and objectives of the Comprehensive Plan. The City
has a responsibility to protect existing neighborhoods from undesirable and incompatible
changes, erosion of the existing residents’ quality of life, and decreased property value.
In response to this concern, the applicant designed the development in a way to provide
a transition of uses from larger single-family lots to smaller single-family lots and from
smaller single-family lots to townhome lots.
3. The proposal is compatible with existing or permitted uses on abutting sites
and will not adversely affect adjacent development: As mentioned earlier, the
proposed townhome lots have been positioned internally to the site and a buffer is
provided to the existing single-family units. Additionally, the proposed single-family lots
are compatible in size to the existing single-family lots they back up to. The
development, as proposed, will provide rear parking for all attached single-family units.
The attached single-family lots will have access to a private easement instead of a public
alley, which passes along the rear of each lot, creating an interior parking row. Locating
the parking to the rear of the lots should result in a development that, in appearance, is
compatible with the existing development in Williamsgate Phase 1.
4. Every dwelling unit need not front on a public street but shall have access to a
public street directly or via a court, walkway, public area, or area owned by a
homeowners association: The proposed development has frontage on Rock Prairie
Road West, and proposes three additional new local street sections.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities: The PDD
development proposes .21 acres of maintained open space with amenities such as
benches, a walking path, and landscaping. Sanitation will serve the residential units
from the public road, unless a pad site is built along the private access easement to hold
a 300-gallon container that may be shared by several townhomes.
6. The development will not be detrimental to the public health, safety, welfare,
or materially injurious to properties or improvements in the vicinity: Staff does
not believe that the proposed development will have injurious effects on the surrounding
area.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
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reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses in
the area: There have been expressed concerns from the existing abutting neighborhood
regarding the increase in traffic that this development would create. However, the
existing R-1 zoning would allow for this property to develop with a maximum of
approximately 70 dwelling units. The proposed Concept Plan shows an equal number of
dwelling units. Therefore, when comparing the Concept Plan to the estimated maximum
of 70 dwelling units allowed under the R-1 zoning, there is change in the anticipated
traffic volume. Overall, the traffic volume generated by the proposed development is
approximately 550 vehicles trips per weekday.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map
3. Rezoning Map and Concept Plan
4. Ordinance
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BACKGROUND INFORMATION:
NOTIFICATIONS
Advertised Commission Hearing Date: April 15, 2010
Advertised Council Hearing Dates: April 22, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None.
Property owner notices mailed: 31
Contacts in support: None at the time of staff report.
Contacts in opposition: Three. There is a general concern regarding the increase
in traffic.
Inquiry contacts: Four. One of the contacts was the neighbor to the west
who would prefer a northern projection to his property for
future subdivision of his land.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North General Suburban A-O Agricultural-Open Single-Family
Residence, unplatted
South Minor Arterial None Rock Prairie Road
East General Suburban R-1 Single Family
Residential
Williamsgate
Subdivision Phase 1
West General Suburban A-O Agricultural-Open
Storage , unplatted
Livestock-related
activity, unplatted
DEVELOPMENT HISTORY
Annexation: November 2002
Zoning: A-O Agricultural-Open upon annexation
In 2004 the zoning was changed to R-1 Single-Family Residential
Final Plat: Unplatted.
Site development: Vacant.
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April 22, 2010
Regular Agenda Item No. 2
13601 & 13679 FM 2154 - Rezoning
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an
amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.5 acres
located at 13601 and 13679 FM 2154 from A-O Agricultural-Open to PDD Planned
Development District.
Recommendations: The Planning and Zoning Commission considered this item at their
April 1, 2010 meeting and voted 7-0 to recommend denial.
Staff recommends denial on the basis that the proposed Planned Development is
inconsistent with the Comprehensive Plan due to the intensity of the proposed uses.
Additionally, Staff is not supportive of the reduced building height request that the applicant
is seeking.
If the rezoning is approved, Staff recommends that the following conditions be applied to
help mitigate the development impact to the adjacent single-family use:
· Provide an buffer wall eight feet in height at the property line abutting the single-
family properties
· Provide noise mitigation for the proposed drive-through speaker(s)
Additionally, Staff recommends that a public art display and residential-style pitched roofs
be required.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The subject property is designated as
General Suburban on the Comprehensive Plan which calls for a moderate level of
intensity for residential uses. The subject property is also located within Growth Area IV
which allows for Suburban/Neighborhood Commercial and Offices uses, in addition to
other General Suburban uses. Suburban Commercial is intended to accommodate uses
which primarily serve the surrounding neighborhoods with appropriate low-intensity
developments which may include pharmaceutical, retail, office, and dine-in food service.
The proposed uses shown on the Concept Plan are not consistent with this description.
The Comprehensive Plan promotes neighborhood integrity through the transition of land
uses around the fringes of established neighborhoods. In an area planned for General
Suburban, a small amount of neighborhood conveniences and offices are appropriate,
but the design should include restrictive heights, setbacks, buffering, architectural style,
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lot coverage, and landscape protection to help the development blend with the
neighborhood and to protect the neighborhood from possible nuisances such as light and
sound pollution. The proposed development is more intense than envisioned by the
Comprehensive Plan and the developer is requesting a waiver from the single-family
height restriction.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The proposed PDD is not compatible
with the surrounding R-1 Single Family Residential uses due to the type and intensity of
the proposed land uses. A commercial development of this intensity is not appropriate
when directly abutting single-family residential uses. Large-scale gas and retail centers
and drive-thru restaurants are more appropriate in areas designated as General
Commercial or Urban on the future land use map.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The
proposed PDD would permit the following land uses: convenience store, fueling area,
retail, drive-thru restaurant, and bank. Though the Planned Development being
proposed is not in compliance with the Comprehensive Plan due to its intensity, the
property is well positioned between two major roadways to support some neighborhood
or suburban commercial or office activity. The access to this site will be right in and
right out only, due to the medians along Wellborn Road, which further makes this site
unsuitable for intense commercial activity.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
subject property is currently zoned A-O, located at the intersection of two major
thoroughfares is not a proper location for agricultural or single-family uses.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The current A-O zoning district limits the possible land uses that may develop on the
subject property, thus reducing its marketability. However, the Comprehensive Plan
designates the property as General Suburban which specifically allows for office and
Suburban Commercial land uses in Growth Area IV.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: There is an existing 12-
inch water main available to serve the subject property. The 12-inch water main is
required to be extended at the time of platting in accordance with the Water Master
Plan. There is also an existing 8-inch sanitary sewer main located on the eastern corner
of the property. Drainage is generally to the northwest within the Lick Creek Drainage
Basin. All utilities shall be designed in accordance with the B/CS Unified Design
Guidelines at the time of platting and site development. The developer is proposing to
take access from FM 2154 and William D. Fitch Parkway. While TxDOT would rather not
have a driveway connection to William D. Fitch Parkway, they are willing to approve the
proposed driveway locations if the rezoning is approved first by College Station City
Council (see attached email).
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CONCEPT PLAN REVIEW CRITERIA
The applicant’s stated purpose of the development is to:
· Serve an area with high demand for convenience services,
· Develop a reputation of quality and trust,
· Meet and exceed the architecture standards of the surrounding developments,
· Building two buildings and install 6 motor fuel dispensers.
The applicant is requesting a variance to Section 7.1.H.2, Height - Single Family
Protection, which requires a height limitation ratio of 2:1 when commercial property
abuts single-family uses. This means that the building must be twice the distance from
the property line as its height. The applicant is requesting a maximum allowable height
of 24’ on the retail building. The applicant states that the height waiver will protect the
single-family uses from ambient light.
The Unified Development Ordinance provides the following review criteria for PDD
Concept Plans:
1. The proposal will constitute an environment of sustained stability and will be in
harmony with the character of the surrounding area: The current character is
largely rural on the west side of Wellborn Road, but with significant residential
development on the east side. The proposed development would serve the surrounding
residential developments, as well as commuters coming from southern Brazos County.
There is a market for convenience centers such as being proposed, and there is a large
commuter base to support the development. However, this center will conflict with the
community identity due to the proposed intensity. As proposed, it will result in a General
Commercial feel and negatively impact the neighboring character.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be
consistent with the intent and purpose of this Section: Though there are portions
of the development that are compatible with the Comprehensive Plan General Suburban
land use designation, overall it is non-compliant. The use of a restaurant drive-thru and
intense fueling area makes this development more appropriate for an area designated as
General Commercial or Urban. The main building will be between 9,000 and 10,000
square feet and will be oriented toward the intersection. The increased intensity and
uses would conflict with the City’s objection to protect the long-term viability and appeal
of established neighborhoods.
3. The proposal is compatible with existing or permitted uses on abutting sites
and will not adversely affect adjacent development: Though the neighboring
Homeowner’s Association has not voiced concern about the proposed development, they
requested staff look out for their best interest and requested measures be taken to
reduce any noise related to the drive-thru speaker. The applicant has proposed to
increase the height of the buffer wall in this area to block sound. However, if the wall is
to be greater than 8’ in height, that must be specified in the rezoning ordinance.
4. Every dwelling unit need not front on a public street but shall have access to a
public street directly or via a court, walkway, public area, or area owned by a
homeowners association: There are no proposed dwelling units within the proposed
Planned Development.
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5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities: The
applicant has stated that an area to be used for the display of local art to benefit
students is intended to be incorporated in this development. The location of this display
has not been specified at this time. No parkland dedication is required for commercial
projects.
6. The development will not be detrimental to the public health, safety, welfare,
or materially injurious to properties or improvements in the vicinity: Staff
believes that the proposed development will be materially injurious to properties in the
vicinity, particularly to the residential properties within Southern Trace that abut the
subject property. It could have a negative impact and cause an inconvenience to
residents due to ambient site lighting from the fueling area, as well as noise pollution
from the drive-thru order box and cars. What is essentially being requested is an intense
C-1 use. Such a request should not be located directly next to single-family residential
uses.
7. The development will not adversely affect the safety and convenience of
vehicular bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses in
the area: The driveway locations at Wellborn Road and W.D. Fitch Parkway have not
been permitted by TxDOT at this time. Since Wellborn Road has a speed limit of greater
than 40 MPH and the proposed development will generate more than 50 trips per the
peak hour, the driveway to this development will require a right-turn deceleration lane.
It is estimated that the proposed development would generate approximately 75 trips
per the peak hour according to the UDO trip generation table. According to the
Comprehensive Plan, both W.D. Fitch and Wellborn Road are currently operating at a
level of service A-B, and should not be adversely affected by this development.
Wellborn is classified as a major arterial and is being widened to six lanes. The Concept
Plan does not reflect the widening of this right-of-way. W.D. Fitch Parkway is classified
as a freeway and is currently functioning as a divided four lane road. Wellborn and W.D.
Fitch can each carry up to 60,000 vehicles per day.
Pedestrian movement will be facilitated by sidewalks along both abutting rights-of-way
and a connection to Southern Trace. On-site pedestrian movement will be determined by
the Unified Development Ordinance upon site planning. Bicycle movements were not
addressed in the concept plan; however, bicycle parking is required with all non-
residential development.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft Planning & Zoning Commission Minutes – April 1, 2010
4. Email from TxDOT
5. Rezoning Map & Concept Plan
6. Ordinance
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Background Information
NOTIFICATIONS
Advertised Commission Hearing Date: April 1, 2010
Advertised Council Hearing Dates: April 22, 2010
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Southern Trace HOA
Property owner notices mailed: 16
Contacts in support: None at time of Staff Report.
Contacts in opposition: One resident sent an email of opposition to the City
Council and management. (see attached)
Inquiry contacts: None at time of Staff Report.
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Freeway/Expressway None W.D. Fitch Parkway
South General Suburban,
Growth Area IV
R-1, Single Family
Residential
Southern Trace
Subdivision
East Freeway/Expressway None W.D. Fitch Parkway
West 4-Lane Major Arterial None Wellborn Road
DEVELOPMENT HISTORY
Annexation: June 1995
Zoning: A-O, upon annexation
Final Plat: Unplatted
Site development: There are two residential structures on this property currently.
BACKGROUND
The Planning and Zoning Commission heard this item with Staff’s recommendation of denial at
the September 3, 2009 meeting and a motion to recommend denial of the request passed with a
6-0 vote. The City Council considered this item at their September 24, 2009 meeting and a
motion to deny the request passed by a 4-3 vote.
In October 2009, the applicant, represented by Ray Hansen, submitted a request to have the
case reheard prior to the required 180 days waiting period to the Planning and Zoning
Commission. The request included a size reduction of the main building, fueling canopy, and
bank canopy; compliance with the 15’ bufferyard standard, and a pedestrian access for
Southern Trace. The Planning and Zoning Commission denied the request on the basis that
there had not been a material change in the proposal.
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The current Concept Plan differs slightly from the original request. The developer is no longer
seeking setback and buffer reductions. In addition, there is not a request to relocate the
required buffer planting to the front of the lot. The number of fuel dispensers has decreased
from 7 to 6. A pedestrian access is now being proposed from Southern Trace, which is
accompanied by a sidewalk that leads to a sidewalk along Wellborn Road. In addition, TxDOT
has stated a preference that access only be taken from Wellborn Road, but has consented to
permit a driveway onto W.D. Fitch Parkway in the event that this rezoning request is approved
by City Council. (see attached email from TxDOT)
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April 1, 2010 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING AND ZONING COMMISSION
Regular Meeting
April 1, 2010, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Chairman John Nichols, Tom Woodfin, Hugh Stearns,
Scott Shafer, Doug Slack, Paul Greer and Mike Ashfield
COMMISSIONERS ABSENT: None
CITY COUNCIL MEMBERS PRESENT: Dennis Maloney
CITY STAFF PRESENT: Senior Planner Jason Schubert, Staff Planner Matthew Hilgemeier,
Graduate Civil Engineer Erika Bridges, Assistant City Engineer Josh Norton, Senior Assistant
City Engineer Carol Cotter, Greenways Program Manager Venessa Garza, Planning
Administrator Molly Hitchcock, Assistant Director Lance Simms, Director Bob Cowell, First
Assistant City Attorney Carla Robinson, Director of Capital Projects Chuck Gilman, Budget and
Management Analyst Courtney Kennedy, Director of Parks and Recreation Marco Cisneros,
Assistant Director of Parks and Recreation David Schmitz, Chief Wastewater Plant Operator
Fred Surovik, Public Services Director Mark Smith, and Action Center Representative Kerry
Mullins
1. Call meeting to order.
Chairman Nichols called the meeting to order at 7:04 p.m.
Regular Agenda
5. Public hearing, presentation, possible action, and discussion regarding a request to rezone
1.5 acres located at 13601 and 13679 FM 2154 from A-O Agricultural-Open to PDD
Planned Development District, generally located at the intersection of William D. Fitch
Parkway and Wellborn Road. Case # 10-00500007 (JS)
Senior Planner Jason Schubert presented the Rezoning and recommended denial due to
the intensity and inconsistency of the proposed commercial development with the
Comprehensive Plan Land Use and Character Plan.
There was general discussion amongst the Commission regarding the Rezoning and
access to the site from State Highway 40.
Chairman Nichols opened the public hearing.
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April 1, 2010 P&Z Regular Meeting Minutes Page 2 of 2
Ray Hansen, 2405 Texas Avenue South, reviewed developments that he has developed
that are similar to the concept plan that was provided to the Commission. He said that he
has made adjustments to the concept plan from the previous one that was denied by the
Commission and believes he has made every effort to respond to the Commission’s and
City Council’s points and comments.
There was general discussion amongst the Commission and Mr. Hansen regarding the
Rezoning.
Commissioner Woodfin commented that the development was not consistent with the
Comprehensive Plan.
Chairman Nichols closed the public hearing.
There was further discussion regarding the Rezoning.
Commissioner Greer motioned to recommend denial. Commissioner Stearns
seconded the motion.
The Commission expressed concern about the potential safety issues with the location
and traffic pattern and flow.
The motion passed (7-0).
10. Adjourn.
Commissioner Slack motioned to adjourn the meeting. Commissioner Shafer
seconded the motion, motion passed (7-0).
The meeting was adjourned at 11:00 p.m.
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Subject: Fwd: Re: Hansen Retail Center proposal at FM 2154 and SH 40
Created By: Jguerra@cstx.gov
Scheduled Date: Creation Date: 3/25/2010 3:36 PM From: Joe Guerra
Recipient Action Date & Time Comment
To: Lauren Hovde (Lhovde@cstx.gov)
>>> "Bob Appleton" <BAPPLET@dot.state.tx.us> 1/26/2010 11:18 AM >>>
I met today with Bob Cowell, Ray Hansen, Glenn Brown and Mayor White to discuss this issue.
TxDOT's stance on the driveway connection from SH 40 is this:
If the city council approved the proposed development plan for this site, TxDOT would approve driveway
permits to one driveway on FM 2154 and one driveway on SH 40, both located as closely as possible to
the access management spacing guidelines.
TxDOT's preference would be no access from SH 40 and all access to the site be from FM 2154, but if the
city council approved the development plan with a driveway access connection from SH 40, TxDOT would
permit a driveway.
>>> "Joe Guerra" <Jguerra@cstx.gov> 12/30/09 11:38 AM >>>
Thanks, Bob.
Joe R. Guerra Jr. AICP, PTP
Transportation Planning Coordinator
Planning and Development Services
P.O. Box 9960
1101 Texas Avenue
City of College Station, TX 77842
979-764-3556 Office Phone
979-764-3496 Fax
email: jguerra@cstx.gov
City of College Station
Home of Texas A&M University ®
>> "Bob Appleton" <BAPPLET@dot.state.tx.us> 12/30/2009 11:15 AM >>>
Happy Holidays
I called Mr. Hansen back to relay the discussion Joe and I had last
week regarding this proposed development. That discussion was that the
city and TxDOT planning staff preferred that there not be an access
driveway to SH 40 and that the development take all its access from FM
2154. That was not satisfactory to him and he asked about the appeals
process with TxDOT. I told him that since everything we've seen has
been conceptual and hasn't gone through the site development process
yet, he really doesn't have anything to appeal. He continues to say
that our indication that TxDOT would deny a driveway request to SH 40 is
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the linchpin to the approval of his concept, re-zoning, and subsequent
development, etc.
I suggested that he set up a meeting of whoever he wants from the city
and me to sit down and discuss this. The purpose of this email is to
let you know he will be calling some time in the new year to set this
up. I think he wants the mayor and city manager to participate.
Looking forward to it,
Bob A
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April 22, 2010
Regular Agenda Item No. 3
Unified Development Ordinance Amendment – Hotels on Country Club Properties
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion regarding an
amendment to the Unified Development Ordinance, Section 6.2 Types of Use related to the
types of uses permitted in the A-O Agricultural Open and A-OR Rural Residential Subdivision
zoning districts.
Recommendation(s): The Planning & Zoning Commission voted 6-0-1 to recommend
approval of this item at their regular meeting on April 1, 2010. Staff recommends approval.
Summary: The proposed amendment will allow a hotel associated with a country club as a
conditional use within A-O Agricultural Open and A-OR Rural Residential Subdivision zoning
districts. A maximum number of 15 guest rooms will be allowed for this type of use.
The Unified Development Ordinance (UDO) defines country clubs as “land area and buildings
containing golf courses or other recreational facilities, a clubhouse, and customary
accessory uses, open to members and their guests,” and allows them in A-O and A-OR
zoning districts. While the integrated use of a few hotel suites into an existing clubhouse
could be considered an accessory use under existing regulations, a detached facility would
not be allowed.
The amendment is a result of working with the Pebble Creek Country Club, which in 2009,
began exploring the possibility of constructing a freestanding structure on its site to provide
lodging for guests of their members. The request was included in the 2009 UDO annual
review and staff received direction from Council to bring forth an amendment that would
allow this type of facility using a Conditional Use Permit.
The conditional use process allows the Planning & Zoning Commission and the City Council
to evaluate the proposed use in relation to existing conditions and surrounding uses in the
area. It also requires that the surrounding property owners be notified of any requests for
this type use and allows them the opportunity to speak through the public hearing process
before such a use is considered.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
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April 22, 2010
Regular Agenda Item No. 4
Outgoing Council Membership on Committees
To: Glenn Brown, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding outgoing Council
member’s membership on the Wolf Pen Creek Advisory Board.
Recommendation(s): Appoint James Massey as a Council appointee to the Wolf Pen Creek
Advisory Board effective once his term on the City Council is complete.
Summary: Municipal elections will be held on May 8. Committee assignments are made by
the Council following the elections some time during the summer, and there is an outgoing
Council member who has been active on the Wolf Pen Creek Advisory Board since its
inception in the late 1990s.
The committee was initially set up to have two representatives from the City Council,
Planning & Zoning Commission, Parks & Recreation Advisory Board and the Wolf Pen Creek
Tax Increment Finance Board. Membership of the committee was expanded on January 14
of this year to include the remaining members of the TIF Board as that committee ceased to
exist.
Budget & Financial Summary: N/A
Attachments: N/A
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