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Home My WebLink About04/08/2010 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Item 2b - Annual Price Agreement for the Purchase of Crushed Stone Coversheet revised 7 Bid tabulation 8 Item 2c - Carmel Place Rehabilitation Coversheet revised 9 Resolution 10 Location map 11 Bid tabulation 12 Item 2d - Texas Data Exchange (TDEx) User Agreement Coversheet revised 13 Texas Data Exchange (TDEx) User Agreement 14 Item 2e - Annual Electric System Construction & Maintenance Labor Contract and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Coversheet revised 20 Construction Resolution 21 Reimbursement Resolution 22 Bid Tab 25 Item 2f - Purchase of Solar-Powered Trash Compacting Receptacles Coversheet revised 26 1 - Bid #10-42 Tabulation 27 Item 2g - Annual Paint & Body Repairs Coversheet revised 28 Change Order #1 29 Item 2h - Annual Blanket Order for Janitorial Supplies Coversheet revised 30 Renewal letter 31 Item 2i - Purchase of broadcast equipment with Education/Government (EG) Fees Coversheet revised 35 Item 2j - Hot Mix Asphalt Annual Price Agreement Coversheet revised 36 Bid tab 37 Item 2k - Interlocal Agreement with the City of Brenham for the purchase of Radios Coversheet revised 38 Resolution 39 Interlocal Agreement 40 Item 2L - Westminster Gravity Sewer Line Construction Contract Work Order Number WF0786101 Coversheet revised 47 1 Resolution 48 Map 49 Bid Tabulation 50 Item 2m - Dowling Road High Service Pump Station Improvements and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Project Number WF1223117 Coversheet revised 52 Resolution 54 Location Map 55 Debt Reimbursement Resolution 56 Item 2n - Lick Creek Wastewater Treatment Plant Miscellaneous Improvements and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Coversheet revised 59 Resolution 60 Location Map 61 Debt Reimbursement Resolution 62 Item 2o - Resolution Changing Fire Staffing Application to Hosted Solution Coversheet revised 65 Resolution 66 Exhibit A to Resolution 69 Item 2p - Interlocal Agreement for Exchange of Real Property and Development Services Between the College Station Independent School District and the City of College Station Coversheet revised 70 No. 1 - Ordinance Establishing Annexation Public Hearing Dates and Authorizing Preparation of Annexation Service Plan Coversheet revised 72 Photo 73 Timeline 74 Ordinance 75 No. 2 - Pooh’s Park Subdivison - Easement Abandonment Coversheet revised 84 Vicinity Map 85 Location Map 86 Ordinance 87 No. 3 - Impact Fees Semi-Annual Report and Compliance Certification Coversheet revised 90 Report 91 2 Mayor Council members Ben White John Crompton Mayor Pro Tem James Massey Dave Ruesink Dennis Maloney City Manager Katy-Marie Lyles Glenn Brown Lawrence Stewart Agenda College Station City Council Regular Meeting Thursday, April 08, 2010 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Presentation of Proclamation naming April 24, 2010 Rubber Ducky Derby Day in support of the Children's Museum of the Brazos Valley and the children that benefit from its services. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of Minutes for City Council Workshop and Regular Meeting, March 11, 2010 and March 25, 2010. b. Presentation, possible action, and discussion regarding Bid 10-44 and the award of an annual price agreement to Brazos Site Works in an amount not to exceed $480,310 for three types of crushed stone to be used by BVSWMA, Public Works and College Station Utilities. 3 City Council Regular Meeting Page 2 Thursday, April 8, 2010 c. Presentation, possible action, and discussion regarding approval of a resolution approving a contract in the amount of $72,696.50 for construction services provided by Brazos Valley Services, to replace a 450 feet section of failed pavement on Carmel Place. d. Presentation, possible action, and discussion regarding an agreement between the Texas Department of Public Safety, State Administrator of the Texas Data Exchange (TDEx) program and the College Station Police Department. e. Presentation, possible action, and discussion regarding a resolution approving a construction contract for Annual Electric System Construction & Maintenance Labor Contract to H&B Construction in the amount of $819,201.83, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. f. Presentation, possible action, and discussion regarding purchase of 22 “Big Belly” solar powered trash compactors in the amount of $79,200.00 from Adrite of Fort Worth, Texas. g. Presentation, possible action, and discussion regarding approval of Change Order No. 1 to Contract 08-119 with Cal’s Body Shop for a 25% increase to the original contract amount of $45,000.00. Revised contract amount: $56,250.00. h. Presentation, possible action, and discussion regarding the contract for the Annual Blanket Order for Janitorial Supplies, bid #09-44. This is an annual renewal with Criswell Distributing requesting a 3% increase to the current, not to exceed, contract amount of $51,208.25. The increase will result in a final, not to exceed, contract amount of $52,744.14. i. Presentation, possible action, and discussion of approving purchases totaling $69,406 of existing Education/Government fee revenues for the purchase of equipment that will allow production of video programming for broadcast on TV-19 (Suddenlink Channel 19) as follows: B&H Photo $40,902; Apple, Inc $15,187; Cinevate $10,075; Vee Model Management Consulting $3,242. j. Presentation, possible action, and discussion regarding award of bid #10-45 to Knife River to provide Type D Hot Mix Asphalt for the maintenance of streets in an amount not to exceed $940,000.00 ($47.00 per ton). k. Presentation, possible action, and discussion regarding the approval of the Interlocal Agreement with the City of Brenham and a resolution accepting from the Department of Homeland Security FY 2008 Assistance to Firefighters Grant for the purchase of (6) Motorola model XTS5000 portable radios. The cost to the City of College Station for the purchase of these radios will be $4,578. l. Presentation, possible action, and discussion regarding a resolution approving a construction contract (Contract No.10-127) with Brazos Valley Services in the amount of $62,652.60 for the Westminster Gravity Sewer Line project. m. Presentation, possible action, and discussion on a Professional Services Contract with Malcolm Pirnie, Inc., in the amount of $113,107, for the preliminary engineering of the Dowling Road High Service Pump Station Improvements, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. n. Presentation, possible action, and discussion on a Professional Services Contract with HDR Engineering, Inc., in the amount of $234,120, for the design of the Lick Creek Wastewater Treatment Plant Miscellaneous 4 City Council Regular Meeting Page 3 Thursday, April 8, 2010 Improvements, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. o. Presentation, possible action, and discussion to approve a resolution amending the Agreement between Principal Decision Systems International (PDSI) and the City that changes from a self-hosted access to Telestaff to a PDSI-hosted Web Access to Telestaff, at no cost to the City p. Presentation, possible action, and discussion of an Interlocal Agreement (ILA) between the College Station Independent School District and the City of College Station for the exchange of real property and development services. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan and setting out public hearing dates and times for the annexation of seven acres on Rock Prairie Road West and 52.73 acres on Greens Prairie Trail. 2. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning an utility easement in Pooh’s Park Subdivision, Section 1 Re-plat. 3. Presentation, possible action, and discussion of Semi-Annual Report on Impact Fees 92-01, 97-01, 97- 02B, 99-01, 03-02. 4. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager 5 City Council Regular Meeting Page 4 Thursday, April 8, 2010 Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, April 08, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 5th day of April, 2010 at 2:00 p.m. E-Signed by Connie Hooks VERIFY authenticity with ApproveIt ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on April 5, 2010 at 2:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. Dated this _____day of ________________, 2010 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2010. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 6 April 8, 2010 Consent Agenda Item No. 2b Annual Price Agreement for the Purchase of Crushed Stone To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding Bid 10- 44 and the award of an annual price agreement to Brazos Site Works in an amount not to exceed $480,310 for three types of crushed stone to be used by BVSWMA, Public Works and College Station Utilities. Recommendation(s): Staff recommends approval of the contract. Summary: Brazos Site Works submitted the low bid of $480,310. There were five (5) other bids from Statewide Materials Transport, Colorado Materials, Ltd., Superior Crushed Stone, Steward Transportation Services, and Knife River-South with the next lowest bid being from Statewide Materials Transport at $500,840. Crushed stone products are used by the landfill, Street and Drainage Divisions and College Station Utilities operations to maintain all weather roads and tipping areas, streets, and utilities. Budget & Financial Summary: Funds to purchase crushed stone are budgeted and available in the BVSWMA, General and Utilities Funds within the Operations Budgets. Attachments: Bid Tab 10-44 7 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D e p a r t m e n t Bi d T a b u l a t i o n f o r # 1 0 - 4 4 "A n n u a l C r u s h e d S t o n e / R i p R a p " Op e n D a t e : W e d n e s d a y , M a r c h 1 7 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N UN I T B I D AM O U N T TO T A L B I D AM O U N T UN I T B I D AM O U N T TO T A L B I D AM O U N T UN I T B I D AM O U N T TO T A L B I D AM O U N T UN I T B I D AM O U N T TO T A L B I D AM O U N T UN I T B I D AM O U N T TOTAL BID AMOUNTUNIT BID AMOUNTTOTAL BID AMOUNT 1 16 0 0 0 t o n s Cr u s h e d S t o n e , T y p e A , G r a d e 2 $1 5 . 8 2 $ 2 5 3 , 1 2 0 . 0 0 $ 1 6 . 8 7 $ 2 6 9 , 9 2 0 . 0 0 $ 1 9 . 7 5 $ 3 1 6 , 0 0 0 . 0 0 $ 1 7 . 9 5 $ 2 8 7 , 2 0 0 . 0 0 $ 1 8 . 3 0 $ 2 9 2 , 8 0 0 . 0 0 $ 1 9 . 2 5 $ 3 0 8 , 0 0 0 . 0 0 2 80 0 0 t o n s Cr u s h e d L i m e s t o n e , 1 " - 3 " B e d d i n g $1 9 . 2 9 $ 1 5 4 , 3 2 0 . 0 0 $ 2 1 . 4 7 $ 1 7 1 , 7 6 0 . 0 0 $ 0 . 0 0 $ 2 0 . 5 0 $ 1 6 4 , 0 0 0 . 0 0 $ 2 2 . 1 5 $ 1 7 7 , 2 0 0 . 0 0 $ 2 1 . 7 5 $ 1 7 4 , 0 0 0 . 0 0 3 30 0 0 t o n s Ri p R a p $2 4 . 2 9 $ 7 2 , 8 7 0 . 0 0 $ 1 9 . 7 2 $ 5 9 , 1 6 0 . 0 0 $ 0 . 0 0 $ 2 4 . 5 0 $ 7 3 , 5 0 0 . 0 0 $ 2 5 . 5 0 $ 7 6 , 5 0 0 . 0 0 $ 2 5 . 0 0 $ 7 5 , 0 0 0 . 0 0 99 1% 1 % Knife River-South $557,000.00 9 0% Co l o r a d o M a t e r i a l s , L t d . $4 8 0 , 3 1 0 . 0 0 $ 5 0 0 , 8 4 0 . 0 0 I n c o m p l e t e B i d Su p e r i o r C r u s h e d S t o n e St e w a r d T r a n s p o r t a t i o n Services $5 2 4 , 7 0 0 . 0 0 $ 5 4 6 , 5 0 0 . 0 0 Ce r t i f i c a t i o n f r o m b i d p a c k a g e Pr o m p t P a y m e n t D i s c o u n t GR A N D T O T A L ( A l l I t e m s ) Br a z o s S i t e W o r k s St a t e w i d e M a t e r i a l s Tr a n s p o r t 99 9 0% 0 % 0 % Pa g e 1 o f 1 8 April 8, 2010 Consent Agenda Item No. 2c Carmel Place Rehabilitation To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action and discussion regarding approval of a resolution approving a contract in the amount of $72,696.50 for construction services provided by Brazos Valley Services, to replace a 450 feet section of failed pavement on Carmel Place. Recommendation(s): Staff recommends that Council approve the construction contract with Brazos Valley Services and approve the expenditure of $72,696.50 to be made in repairing the failed section of pavement on Carmel Place southwest of Rio Grande. Summary: The project involves the reconstruction of approximately 450 feet of Carmel Place southwest from Rio Grande. Because of the requirement to bridge an unstable soil section the asphalt will be replaced with a section of concrete. The project will include demolition and removal of sections of curb and gutter, HMAC, portions of sidewalks, driveways and concrete aprons. The base will be stabilized with either gutter, driveway aprons, and sidewalks will be replaced. Sprinkler systems will be repaired as necessary and any damaged landscaping will be repaired or replaced. Technical specifications, plans and bid documents were prepared. Six (6) bids were received on March 10, 2010 and Brazos Valley Services submitted the lowest bid. Budget & Financial Summary: The $72,696.50 is provided in Fund 139 – Streets, Project ST1033. Attachments: 1. Resolution 2. Location Map 3. Bid Tabulation 9 10 11 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 0 - 3 8 "C a r m e l P l a c e R e h a b i l i t a t i o n " Op e n D a t e : W e d n e s d a y , M a r c h 1 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E UNIT PRICE T O T A L P R I C E 1 1 L S M o b i l i z a t i o n : I n s u r a n c e , B o n d s , L a y o u t , T r a f f i c c o n t r o l , E r o s i o n c o n t r o l $4 , 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 1 1 , 9 1 0 . 0 0 $ 1 1 , 9 1 0 . 0 0 $ 7 , 7 0 0 . 0 0 $ 7 , 7 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 1 3 , 2 3 2 . 8 0 $ 1 3 , 2 3 2 . 8 0 $ 6 , 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 2 72 0 L F D e m o l i t i o n & R e m o v e f r o m s i t e C u r b & G u t t e r $5 . 0 0 $ 3 , 6 0 0 . 0 0 $ 8 . 0 0 $ 5 , 7 6 0 . 0 0 $ 5 . 0 0 $ 3 , 6 0 0 . 0 0 $ 1 . 5 0 $ 1 , 0 8 0 . 0 0 $ 1 . 5 9 $ 1 , 1 4 4 . 8 0 $ 6 . 5 0 $ 4 , 6 8 0 . 0 0 3 10 7 1 S F D e m o l i t i o n & R e m o v e f r o m s i t e 2 " H M A C $2 . 0 0 $ 2 , 1 4 2 . 0 0 $ 2 . 0 5 $ 2 , 1 9 5 . 5 5 $ 5 . 0 0 $ 5 , 3 5 5 . 0 0 $ 4 . 7 5 $ 5 , 0 8 7 . 2 5 $ 0 . 1 4 $ 1 4 9 . 9 4 $ 3 . 9 0 $ 4 , 1 7 6 . 9 0 4 71 0 S F D e m o l i t i o n & R e m o v e f r o m s i t e D r i v e w a y $5 . 0 0 $ 3 , 5 5 0 . 0 0 $ 1 . 5 0 $ 1 , 0 6 5 . 0 0 $ 1 . 0 0 $ 7 1 0 . 0 0 $ 1 . 3 0 $ 9 2 3 . 0 0 $ 0 . 6 4 $ 4 5 4 . 4 0 $ 3 . 9 0 $ 2 , 7 6 9 . 0 0 5 14 0 S F D e m o l i t i o n & R e m o v e f r o m s i t e S i d e w a l k $5 . 0 0 $ 7 0 0 . 0 0 $ 1 . 5 0 $ 2 1 0 . 0 0 $ 0 . 7 5 $ 1 0 5 . 0 0 $ 1 . 3 0 $ 1 8 2 . 0 0 $ 1 . 6 3 $ 2 2 8 . 2 0 $ 3 . 9 0 $ 5 4 6 . 0 0 6 37 0 S F D e m o l i t i o n & R e m o v e C o n c r e t e A p r o n @ C o r o n o d o ( s a w c u t ) $5 . 0 0 $ 1 , 8 5 0 . 0 0 $ 2 . 0 0 $ 7 4 0 . 0 0 $ 1 . 5 0 $ 5 5 5 . 0 0 $ 1 . 6 0 $ 5 9 2 . 0 0 $ 0 . 6 2 $ 2 2 9 . 4 0 $ 5 . 2 0 $ 1 , 9 2 4 . 0 0 7 1 7 7 C Y 5 " d e p t h e x c a v a t i o n a n d r e m o v a l f r o m s i t e $ 1 0 . 0 0 $ 1 , 7 7 0 . 0 0 $ 1 0 . 0 0 $ 1 , 7 7 0 . 0 0 $ 1 0 . 0 0 $ 1 , 7 7 0 . 0 0 $ 8 . 6 0 $ 1 , 5 2 2 . 2 0 $ 6 . 4 5 $ 1 , 1 4 1 . 6 5 $ 9 . 1 0 $ 1 ,610.70 8 1 1 4 3 1 S F 7 " t h k . C o n c r e t e P a v e m e n t $ 3 . 5 0 $ 4 0 , 0 0 8 . 5 0 $ 3 . 4 5 $ 3 9 , 4 3 6 . 9 5 $ 4 . 2 5 $ 4 8 , 5 8 1 . 7 5 $ 3 . 8 0 $ 4 3 , 4 3 7 . 8 0 $ 4 . 1 4 $ 4 7 , 3 2 4 . 3 4 $ 5 . 2 0 $ 5 9 , 4 4 1 . 2 0 9 1 4 3 0 S Y 8 " d e p t h L i m e S u b g r a d e I n P l a c e 2 ' b e h i n d c u r b $ 5 . 0 0 $ 7 , 1 5 0 . 0 0 $ 8 . 5 0 $ 1 2 , 1 5 5 . 0 0 $ 4 . 2 5 $ 6 , 0 7 7 . 5 0 $ 7 . 7 5 $ 1 1 , 0 8 2 . 5 0 $ 1 0 . 7 3 $ 1 5 , 3 4 3 . 9 0 $6.25 $ 8 , 9 3 7 . 5 0 10 6 2 6 L F 6 " C u r b $ 1 . 0 0 $ 6 2 6 . 0 0 $ 3 . 6 5 $ 2 , 2 8 4 . 9 0 $ 5 . 0 0 $ 3 , 1 3 0 . 0 0 $ 5 . 2 0 $ 3 , 2 5 5 . 2 0 $ 1 7 . 5 6 $ 1 0 , 9 9 2 . 5 6 $ 1 2 . 7 0 $ 7 , 9 5 0 . 2 0 11 7 1 0 S F 4 " t h k . D r i v e w a y A p r o n $ 4 . 0 0 $ 2 , 8 4 0 . 0 0 $ 4 . 1 0 $ 2 , 9 1 1 . 0 0 $ 5 . 0 0 $ 3 , 5 5 0 . 0 0 $ 4 . 3 5 $ 3 , 0 8 8 . 5 0 $ 1 0 . 2 2 $ 7 , 2 5 6 . 2 0 $ 5 . 6 0 $ 3 , 9 7 6 . 0 0 12 1 4 0 S F 4 " t h k . S i d e w a l k $ 4 . 0 0 $ 5 6 0 . 0 0 $ 3 . 7 5 $ 5 2 5 . 0 0 $ 4 . 0 0 $ 5 6 0 . 0 0 $ 5 . 8 0 $ 8 1 2 . 0 0 $ 7 . 6 0 $ 1 , 0 6 4 . 0 0 $ 4 . 9 0 $ 6 8 6 . 0 0 13 1 L S S p r i n k l e r S y s t e m r e p a i r $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 8 5 0 . 0 0 $ 8 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 3 , 3 0 0 . 0 0 $ 3 , 3 0 0 . 0 0 $ 7 , 3 1 8 . 4 0 $ 7 , 3 1 8 . 4 0 $ 4 , 5 5 0 . 0 0 $ 4 , 5 50.00 14 1 L S L a n d c a p i n g : r e p a i r a n d r e p l a c e s o d ( 4 - F O O T W I D E S T R I P ) $1 , 4 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 $ 4 , 3 2 1 . 0 0 $ 4 , 3 2 1 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 $ 6 , 7 6 8 . 4 0 $ 6 , 7 6 8 . 4 0 $ 5 , 8 5 0 . 0 0 $ 5 , 8 5 0 . 0 0 To t a l C o n s t r u c t i o n C o s t ( L i n e s 1 - 1 4 ) $112,648.99 $ 1 1 3 , 5 9 7 . 5 0 15 3 5 5 C Y 1 0 " d e p t h e x c a v a t i o n a n d r e m o v a l f r o m s i t e $ 1 0 . 0 0 $ 3 , 5 5 0 . 0 0 $ 1 0 . 0 0 $ 3 , 5 5 0 . 0 0 $ 1 0 . 0 0 $ 3 , 5 5 0 . 0 0 $ 8 . 6 0 $ 3 , 0 5 3 . 0 0 $ 4 . 8 3 $ 1 , 7 1 4 . 6 5 $ 9 . 1 0 $32,305.00 16 1 1 4 3 1 S F 6 " t h k . C o n c r e t e P a v e m e n t $ 3 . 5 0 $ 4 0 , 0 0 8 . 5 0 $ 3 . 4 5 $ 3 9 , 4 3 6 . 9 5 $ 4 . 2 5 $ 4 8 , 5 8 1 . 7 5 $ 3 . 8 0 $ 4 3 , 4 3 7 . 8 0 $ 3 . 8 3 $ 4 3 , 7 8 0 . 7 3 $ 5 . 2 0 $ 5 9 , 4 4 1 . 2 0 17 1 2 7 0 S Y 6 " d e p t h G r a v e l B a s e t o b a c k o f c u r b I n P l a c e $ 1 0 . 0 0 $ 1 2 , 7 0 0 . 0 0 $ 9 . 2 5 $ 1 1 , 7 4 7 . 5 0 $ 9 . 5 0 $ 1 2 , 0 6 5 . 0 0 $ 9 . 6 0 $ 1 2 , 1 9 2 . 0 0 $ 7 . 9 4 $ 1 0 , 0 8 3 . 80 $ 9 . 7 5 $ 1 2 , 3 8 2 . 5 0 17 1 2 7 0 S Y T e n s a r T r i a x G e o g r i d t o b a c k o f c u r b $ 5 . 0 0 $ 6 , 3 5 0 . 0 0 $ 4 . 0 0 $ 5 , 0 8 0 . 0 0 $ 5 . 0 0 $ 6 , 3 5 0 . 0 0 $ 4 . 0 0 $ 5 , 0 8 0 . 0 0 $ 2 . 2 1 $ 2 , 8 0 6 . 7 0 $ 6 . 6 0 $ 8 , 3 8 2 . 0 0 Fu q u a A d d e d A l t e r n a t e B I n c o r r e c t l y 99 BP I A d d e d A l t e r n a t e B I n c o r r e c t l y 9 NO T E S : Ce r t i f i c a t i o n o f B i d To t a l C o n s t r u c t i o n C o s t ( I t e m s 1 - 6 , 1 0 - 1 4 , & 1 5 - 1 8 ) Br a z o s V a l l e y S e r v i c e s (B r y a n , T X ) BP I (B r y a n , T X ) Bi d B o n d 9 Ac k n o w l e d g e d A d d e n d u m ( s ) Al t e r n a t e B ( R e p l a c e s I t e m s 7 - 0 ) 99 $8 6 , 3 7 6 . 5 0 $ 9 2 , 5 8 6 . 9 0 9 9 A. L . H e l m c a m p , I n c . (B u f f a l o , T X ) 9 99 $1 0 1 , 3 1 1 . 7 5 Kn i f e R i v e r (B r y a n , T X ) $1 0 5 , 4 8 2 . 7 5 Fuqua (N a v a s o t a , T X ) D&S Contracting (College Station, TX)$107,224.98 $ 1 2 7 , 0 4 3 . 4 0 9 9 1 99 $7 2 , 6 9 6 . 5 0 $ 8 6 , 1 3 4 . 4 0 $ 8 7 , 1 9 4 . 2 5 $ 9 7 , 7 6 2 . 4 5 9 9 Pa g e 1 o f 1 12 April 8, 2010 Consent Agenda Item No. 2d Texas Data Exchange (TDEx) User Agreement To: Glenn Brown, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion regarding an agreement between the Texas Department of Public Safety, State Administrator of the Texas Data Exchange (TDEx) program and the College Station Police Department. Recommendation(s): Acceptance of the agreement Summary: This agreement is made pursuant to Chapter 791 of the Texas Government Code and /or Chapter 771 of the Texas Government Code and sets forth duties and responsibilities for both the Texas Department of Public Safety and the College Station Police Department as it relates to the use of the TDEx data exchange system. TDEx is a system that compiles law enforcement incident records and other non-intelligence criminal justice information into a central state repository for sharing across jurisdictional lines. The information is available for law enforcement and criminal justice purposes. The greatest value of TDEx is being realized in the wealth of information it brings to criminal investigations. TXDPS requires that every agency using TDEx and/or contributing data must execute a Memorandum of Understanding (MOU) plus appoint one individual to administer all of the agency’s TDEx users. Budget & Financial Summary: N/A Attachments: 1. Texas DPS- Texas Data Exchange User Agreement 13 14 15 16 17 18 19 April 8, 2010 Consent Agenda Item No. 2e Annual Electric System Construction & Maintenance Labor Contract and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt To: Glenn Brown, City Manager From: David Massey, Director of Electric Utilities Agenda Caption: Presentation, possible action, and discussion regarding a resolution approving a construction contract for Annual Electric System Construction & Maintenance Labor Contract to H&B Construction in the amount of $819,201.83, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Recommendation: Staff recommends approval of this resolution and award of contract, and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: On March 16, 2010, nine (9) bid proposals were received in response to Bid No. 10-31 for the Annual Electric System Construction & Maintenance Labor Contract. The Annual Electric System Construction & Maintenance Labor Contract is for supplemental labor and equipment to construct the required electric distribution line extensions and conversions and provide for necessary maintenance of the City’s electric distribution system for the twelve (12) month period. Estimated unit quantities were based on 2009 work performed by the current contractor and were used to determine the annual estimate for labor cost. Budget & Financial Summary: Funds for this item are budgeted for electric system capital improvements and conversion in Electric Capital Improvement Projects Fund. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because a portion of the long term debt has not been issued for this contract. The debt is scheduled to be issued later this fiscal year. Attachments: 1. Construction Resolution 2. Reimbursement Resolution 3. Bid Tab 20 21 22 23 24 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d S u m m a r y f o r # 1 0 - 3 1 "A n n u a l E l e c t r i c C o n s t r u c t i o n a n d M a i n t e n a n c e " Op e n D a t e : T u e s d a y , M a r c h 1 6 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M D E S C R I P T I O N T O T A L P R I C E T O T A L P R I C E T O T A L P R I C E T O T A L P R I C E T O T A L P R I C E T O T A L P R I C E T O T A L P R I C E T O T A L P R I C E 1 O v e r h e a d U n i t T o t a l $4 1 9 , 9 6 2 . 3 3 $ 5 4 9 , 7 3 9 . 9 5 $ 4 7 1 , 9 7 3 . 5 7 $ 5 2 1 , 6 0 1 . 3 3 $ 6 7 8 , 1 5 5 . 1 9 $ 9 3 3 , 0 0 1 . 6 1 $ 1 , 0 7 3 , 0 4 1 . 2 0 $ 9 3 8 , 5 1 5 . 0 7 2 S e r v i c e U n i t T o t a l $2 0 6 , 2 7 2 . 7 0 $ 2 0 9 , 6 2 1 . 0 5 $ 3 3 8 , 5 5 2 . 0 2 $ 2 8 1 , 6 7 1 . 5 7 $ 3 8 2 , 5 9 4 . 7 5 $ 2 7 9 , 2 9 5 . 1 3 $ 2 7 4 , 1 5 8 . 7 5 $ 5 0 9 , 0 6 6 . 5 0 3 T r e n c h l e s s B o r i n g U n i t T o t a l $1 1 6 , 6 5 4 . 5 0 $ 1 2 8 , 5 0 2 . 0 0 $ 1 3 6 , 5 3 7 . 2 6 $ 2 0 1 , 8 8 1 . 0 4 $ 1 6 3 , 2 3 6 . 0 0 $ 2 4 0 , 8 5 5 . 8 6 $ 1 5 0 , 2 6 5 . 0 0 $ 1 7 7 , 7 6 8 . 0 0 4 U n d e r g r o u n d U n i t T o t a l $2 0 , 7 2 4 . 8 0 $ 3 4 , 8 9 1 . 4 5 $ 4 6 , 7 9 1 . 6 2 $ 4 8 , 8 1 7 . 8 6 $ 3 8 , 7 5 2 . 0 0 $ 3 0 , 7 1 1 . 8 1 $ 3 1 , 2 7 0 . 5 0 $ 4 0 , 7 7 1 . 4 5 5 S t r e e t L i g h t U n i t T o t a l $5 5 , 5 8 7 . 5 0 $ 6 5 , 7 8 7 . 5 6 $ 7 6 , 6 5 7 . 8 1 $ 9 5 , 8 3 9 . 0 0 $ 1 0 0 , 7 5 8 . 0 0 $ 9 1 , 7 0 0 . 2 7 $ 5 7 , 0 2 0 . 4 0 $ 1 0 2 , 6 3 5 . 0 0 In f r a s t r u x T & D S e r v i c e s GR A N D T O T A L E S T I M A T E D U N I T S $ 8 1 9 , 2 0 1 . 8 3 $ 8 9 9 , 8 2 6 . 7 1 $ 1 , 0 6 8 , 7 4 6 . 3 9 $ 1 , 1 4 9 , 8 1 7 . 4 2 H& B C o n s t r u c t i o n 9 Di g T e c h I n c . 9 So u t h e r n E l e c t r i c C o r p . 9 9$1 , 5 7 5 , 5 6 4 . 6 8 9 9$1 , 3 6 3 , 4 6 4 . 1 0 99 Ac k n o w l e d g ed A d d e n d u m s (1 ) 99 Ce r t i f i c a t i o n o f B i d 9 9 9 9 T& D S o l u t i o n s , L L C F i n w a y , I n c . 9 Bi d B o n d 9 9 9 9 9Chain Electric Company $1,768,756.02 9 9 9Pike Electric, Inc.$1,585,755.85 9 Pa g e 1 o f 1 25 April 8, 2010 Consent Agenda Item No. 2f Purchase of Solar-Powered Trash Compacting Receptacles To: Glenn Brown, City Manager From: David Schmitz, Assistant Director, Parks and Recreation Department Agenda Caption: Presentation, possible action, and discussion regarding purchase of 22 “Big Belly” solar powered trash compactors in the amount of $79,200.00 from Adrite of Fort Worth, Texas. Recommendation(s): Staff recommends approval of purchase of 22 “Big Belly” solar powered trash compactors from the low bidder, Adrite of Fort Worth, Texas, in the amount of $79,200.00 with a 30 day delivery. Summary: This item is for the purchase of 22 “Big Belly” solar powered trash compactors in the amount of $79,200.00 from Adrite of Fort Worth, Texas. The compactors will be located at Veterans Park Athletic Complex (12 units) and S.C. Beachy Central Park (10 units). These compactors are expected to reduce the time and costs associated with emptying of trash receptacles, especially during tournament weekends and events. The solar powered compactors are self contained and do not require additional electricity to function. Budget & Financial Summary: Two (2) sealed, competitive bids (Bid #10-42) were received and opened on March 9, 2010. The bid summary is attached. Adrite of Fort Worth, Texas was the lowest responsible bidder. This project is being funded through the Department of Energy American Recovery and Reinvestment Act stimulus grant funds awarded to the City of College Station. The appropriation for this project will be included on a future budget amendment. Attachments: 1) Bid #10-42 Tabulation 26 City of College Station - Purchasing Division Bid Tabulation for #10-42 "Purchase of Solar-Powered Trash Compacting Receptacles" Open Date: Tuesday, March 9, 2010 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 22 Ea BigBelly® Solar Compactor or Equal $3,600.00 $79,200.00 $3,612.00 $79,464.00 Prompt Payment Discount 1% 0% NOTES: The 1% prompt payment discount offered by Adrite yields a savings of $792.00. If the discount is taken, the total price for the compactors would be $78,408.00 9 30 2-3 Weeks 99Certification of Bid Adrite (Fort Worth, TX) Waste Management (Houston, TX) References 9 Number of consecutive calendar days to delivery after receipt of purchase order: Page 1 of 127 April 8, 2010 Consent Agenda Item No. 2g Annual Paint & Body Repairs To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action and discussion regarding approval of Change Order No. 1 to Contract 08-119 with Cal’s Body Shop for a 25% increase to the original contract amount of $45,000.00. Revised contract amount: $56,250.00 Recommendation(s): Staff recommends approval of Change Order No. 1 to increase the original contract amount by $11,250.00 (25%). Summary: The City of College Station formally bid and awarded a service contract to Cal’s Body Shop on May 9, 2008 for annual auto/truck paint and body services. The contract has since been renewed for a term of one year which is scheduled to expire on May 8, 2010. Additional expenditures are required to complete the contract term due to repair expenses exceeding estimate. This change order does not extend the contract term and does not include an increase to unit bid pricing. Budget & Financial Summary: Funds are available in the Property & Casualty Fund. Attachments: Change Order No. 1 28 29 April 8, 2010 Consent Agenda Item No. 2h Annual Blanket Order for Janitorial Supplies To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding the contract for the Annual Blanket Order for Janitorial Supplies, bid #09-44. This is an annual renewal with Criswell Distributing requesting a 3% increase to the current, not to exceed, contract amount of $51,208.25. The increase will result in a final, not to exceed, contract amount of $52,744.14. Recommendation(s): Staff recommends renewal of the contract to Criswell Distributing for $52,744.14. Summary: This is an annual agreement for one (1) year with two (2) additional year renewals upon mutual consent of the City and the vendor. This is the first renewal, second year, of the contract Budget & Financial Summary: Funds are budgeted and available in the Facilities Maintenance Operations Budget. Attachments: Renewal Letter 30 31 32 33 34 April 8, 2010 Consent Agenda Item No. 2i Purchase of broadcast equipment with Education/Government (EG) Fees To: Glenn Brown, City Manager From: Jay Socol, Director of Public Communications Agenda Caption: Presentation, possible action, and discussion of approving purchases totaling $69,406 of existing Education/Government fee revenues for the purchase of equipment that will allow production of video programming for broadcast on TV-19 (Suddenlink Channel 19) as follows: B&H Photo $40,902; Apple, Inc $15,187; Cinevate $10,075; Vee Model Management Consulting $3,242. Recommendation(s): Staff recommends approval of this fund allocation. Summary: Education/Government (EG) fees are collected, in addition to the cable franchise fee, in an amount equal to $0.15 per cable services customer per month. The City of College Station may only use such funds for its EG Channel, which is administered by the City as the City determines is in the public interest. Staff requests $18,428 of EG funds will be used to purchase a Computer/Editing Station, $35,145 in purchases made for Field Production Equipment (monitors, audio, lighting kits, tripods/handheld devices). Additionally, $15,833 in Camera purchases (video, photography, lens) will provide the flexibility and resources to perform productions at remote city facilities for events, programs and other related TV-19 programming. Most of this equipment will be purchased from cooperative purchasing contracts that the City participates in which satisfies state procurement laws related to competitive bids or proposals. Cinevate purchases were not found on any existing cooperative purchase contract. They will be purchased on the open market at fair and reasonable pricing. Budget & Financial Summary: Funds for these purchases are from the Education/Government fee collected through the cable franchise. These funds may only be used for improvements and expenses to this broadcast channel. Funds for this item were not included in the FY10 budget. Funds for these items in the amount of $69,406 will be included on a budget amendment that will be brought to the City Council in the near future. Attachments: B&H Photo quote – Buy Board Contract No. 331-09 Apple, Inc. – GSA Contract No. GS-35F-0086T Vee Model Management Consulting Inc. – GS-02F-0253P Cinevate, Inc. – open market (These attachments are available in the City Secretary’s Office.) 35 April 8, 2010 Consent Agenda Item No. 2j Hot Mix Asphalt Annual Price Agreement To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion regarding award of bid #10-45 to Knife River to provide Type D Hot Mix Asphalt for the maintenance of streets in an amount not to exceed $940,000.00 ($47.00 per ton). Recommendation(s): Staff recommends approval of the bid award to Knife River. Summary: Knife River submitted the only bid for an annual price agreement to provide Type D Hot Mix Asphalt for the maintenance of streets in the City. The recommended bid amount ($47.00 per ton) from Knife River is $940,000.00 the cost per ton was previously $50.00. The contract supports maintenance operations in the Street Maintenance Division. Budget & Financial Summary: Funding is available in the operating budget of the Street Maintenance Division. Attachments: Tabulation of Bid 10-45 36 City of College Station - Purchasing Department Bid Tabulation for #10-45 "Annual Type D Hot Mix Pick Up by City Crews" Open Date: Friday, March 26, 2010 @ 2:00 p.m. ITEM QTY UNIT DESCRIPTION UNIT COST TOTAL PRICE 1 20000 tons Type D Asphalt Picked Up by City Crews $47.00 $940,000.00 0%Prompt Payment Discount Certification from bid package GRAND TOTAL Knife River Delivery Date (calendar days) $940,000.00 9 5 days as required Page 1 of 137 April 8, 2010 Consent Agenda Item No. 2k Interlocal Agreement with the City of Brenham for the purchase of Radios To: Glenn Brown, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the approval of the Interlocal Agreement with the City of Brenham and a resolution accepting from the Department of Homeland Security FY 2008 Assistance to Firefighters Grant for the purchase of (6) Motorola model XTS5000 portable radios. The cost to the City of College Station for the purchase of these radios will be $4,578. Recommendation(s): Staff recommends acceptance of the grant from the Department of Homeland Security to purchase the portable radios. Summary: The City of Brenham has been awarded a regional project grant from the Department of Homeland Security for the purchase of new emergency portable radios. The City of College Station is a regional partner and is scheduled to receive (6) Motorola XTS5000 portable radios from this FY 2008 regional Grant. The total value of the City of College Station’s portion of the grant is $22,890.00. The grant requires that each recipient pay a 20% match to receive the grant. The City of College Station’s 20% match requirement equals $4,578. The radios will be utilized for emergency response to incidents in our community and in our 7 county Council of Government response area. Budget & Financial Summary: The 20% matching funds ($4,578) will be paid for from our Department of Information Technology Radio replacement fund project code 0601. Attachments: Resolution Interlocal Agreement 38 39 40 41 42 43 44 45 46 April 8, 2010 Consent Agenda Item No. 2L Westminster Gravity Sewer Line Construction Contract Work Order Number WF0786101 To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding a resolution approving a construction contract (Contract No.10-127) with Brazos Valley Services in the amount of $62,652.60 for the Westminster Gravity Sewer Line project. Recommendation(s): Staff recommends approval of the construction contract. Summary: The Westminster Gravity Sewer Line Project will consist of the installation of an 8” gravity flow sanitary sewer line along Wellborn Road between Southern Trace and Capstone Drive, to serve areas of the City that were previously annexed. Once complete, the new sewer line will add new customers currently on an On Site Sewage Facility (OSSF), and eliminate a portion of an existing sanitary sewer force main. Brazos Valley Services has been selected as the lowest responsible bidder in response to the city’s solicitation of bids. This contract is for the total amount of $62,652.60 Budget & Financial Summary: Funds in the amount of $359,314.00 are budgeted in the Wastewater Capital Projects Fund for this project. Funds in the amount of $153,331.12 have been expended or committed to date, leaving a balance of $205,982.88 for this construction contract and future expenses. Attachments: 1.) Resolution 2.) Project Location Map 3.) Bid Tabulation 47 48 Westminster Sewer Line Approx. 1,200 L.F. F M 2 1 5 4 S H 4 0 / W I L L I A M D F I T C H P K W Y F M 2 1 5 4 F M 2 1 5 4 S H 40 / W IL LIA M D FIT C H P K W Y B A R R O N R D MCFARLAND DR M C L A R E N D R J E A N N E D R S O U T H E R N T R A C E D R C A P S T O N E D R R O U C O U R T L O O P W I M B L E D O N C I R M C L I S T E R D R S O U T H ER N T R A C E C T S O U T H E R N W A Y D R 0 200 400 600 800100Feet µ 49 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 0 - 3 9 "W e s t m i n s t e r G r a v i t y S e w e r L i n e " Op e n D a t e : W e d n e s d a y , M a r c h 1 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E TO T A L PR I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TOTAL PRICE U N I T P R I C E TOTAL PRICE 1 1L S In s u r a n c e a n d m o b il i z a t i o n f o r a l l m a t e r i a l , eq u i p m e n t a n d l a b o r t o co m p l e t e t h e p r o j e c t ( n o t t o e x c e e d 5 % ) , c o m p l e t e i n p l a c e . (L u m p S u m ) $3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 3 , 0 5 0 . 0 0 $ 3 , 0 5 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 1 3 , 4 0 5 . 5 0 $ 1 3 , 4 0 5 . 5 0 2 6E A Gr a v e l d r i v e w a y r e p a i r p e r B / C S U n i f i e d D e t a i l S T 4 - 0 0 , ( i n c l u d e s 5 d r i v e w a y s a n d N o r t o n L a n e c r o s s i n g ) c o m p l e t e i n p l a c e . ( E a c h ) $2 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 3 7 5 . 0 0 $ 8 , 2 5 0 . 0 0 $ 6 7 1 . 0 0 $ 4 , 0 2 6 . 0 0 $ 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 9 0 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ 1 , 9 7 0 . 3 5 $ 1 1 , 8 2 2 . 1 0 3 0. 7 5 A C Hy d r o m u l c h a n d m a i n t a i n a s n e e d e d t o e s t a b l i s h g r o w t h a l l a r e a s di s t u r b e d b y c o n s t r u c t i o n a c t i v i t i e s , e a s e m e n t s , a n d r i g h t - o f - w a y , co m p l e t e i n p l a c e . ( A c r e ) $2 , 5 0 0 . 0 0 $ 1 , 8 7 5 . 0 0 $ 2 , 7 2 5 . 0 0 $ 2 , 0 4 3 . 7 5 $ 3 , 3 5 5 . 0 0 $ 2 , 5 1 6 . 2 5 $ 1 , 5 0 0 . 0 0 $ 1 , 1 2 5 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 , 8 7 5 . 0 0 $ 3 , 4 0 1 . 6 5 $ 2 , 5 5 1 . 2 4 4 1, 1 6 7 L F Fu r n i s h a n d i n s t a l l 8 " S D R 2 6 D - 2 2 4 1 P V C s a n i t a r y s e w e r , in c l u d i n g e x c a v a t i o n , b e d d i n g , a n d c o m p a c t e d b a c k f il l , c o m p l e t e in p l a c e . ( L i n e a r F o o t ) $2 1 . 0 0 $ 2 4 , 5 0 7 . 0 0 $ 3 0 . 0 0 $ 3 5 , 0 1 0 . 0 0 $ 2 9 . 7 5 $ 3 4 , 7 1 8 . 2 5 $ 3 2 . 5 0 $ 3 7 , 9 2 7 . 5 0 $ 3 8 . 0 0 $ 4 4 , 3 4 6 . 0 0 $ 3 2 . 9 1 $ 3 8 , 4 0 5 . 9 7 5 5E A Co n s t r u c t s t a n d a r d p r e c a s t s a n i t a r y s e w e r m a n h o l e , c o m p l e t e i n pl a c e f o r ( E a c h ) $2 , 5 0 0 . 0 0 $ 1 2 , 5 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 $ 2 , 1 9 6 . 0 0 $ 1 0 , 9 8 0 . 0 0 $ 2 , 2 0 0 . 0 0 $ 1 1 , 0 0 0 . 0 0 $ 3 , 4 0 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 2 , 9 5 7 . 1 9 $ 1 4 , 7 8 5 . 9 5 6 9V F Co n s t r u c t s a n i t a r y s e w e r m a n h o l e e x t r a d e p t h ( g r e a t e r t h a n 8 f t ) , co m p l e t e i n p l a c e . ( P e r e x t r a V e r t i c a l F o o t ) $2 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 1 5 0 . 0 0 $ 1 , 3 5 0 . 0 0 $ 1 5 0 . 0 0 $ 1 , 3 5 0 . 0 0 $ 2 5 0 . 0 0 $ 2 , 2 5 0 . 0 0 $ 8 0 . 0 0 $ 7 2 0 . 0 0 $ 2 2 6 . 6 7 $ 2 , 0 4 0 . 0 3 7 1E A Co n s t r u c t 6 " s e r v i c e i n t o p r e c a s t m a n h o l e i n c l u d i n g d r o p co n n e c t i o n a n d c a p , c o m p l e t e i n p l a c e . ( E a c h ) $7 5 0 . 0 0 $ 7 5 0 . 0 0 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 3 7 7 . 0 0 $ 3 7 7 . 0 0 $ 1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 1 , 5 6 0 . 3 4 $ 1 , 5 6 0 . 3 4 Dudley Construction, Ltd.(College Station, TX)$25,227.60 $2,551.24Kieschnick General Contractors (College Station, TX)$8,900.00 $1,875.00 $1 8 , 2 5 0 . 0 0 $ 7 , 0 7 6 . 0 0 $ 1 0 , 2 0 0 . 0 0 ER O S I O N C O N T R O L S U B T O T A L $ 1 , 8 7 5 . 0 0 $ 2 , 0 4 3 . 7 5 $ 2 , 5 1 6 . 2 5 $ 1 , 1 2 5 . 0 0 A. L . H e l m c a m p , I n c . (B u f f a l o , T X ) GE N E R A L ER O S I O N C O N T R O L SA N I T A R Y S E W E R GE N E R A L S U B T O T A L $ 4 , 5 0 0 . 0 0 Br a z o s V a l l e y S e r v i c e s (B r y a n , T X ) El l i o t t C o n s t r u c t i o n , L t d . (C o l l e g e S t a t i o n , T X ) D& S C o n t r a c t i n g (C o l l e g e S t a t i o n , T X ) 8 1E A Ma k e t i e i n t o e x i s t i n g s a n i t a r y s e w e r m a n h o l e , c o m p l e t e i n p l a c e . (E a c h ) $5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 4 4 4 . 0 0 $ 4 4 4 . 0 0 $ 7 5 0 . 0 0 $ 7 5 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 5 2 1 . 6 4 $ 1 , 5 2 1 . 6 4 9 1L S Lo c a t e e x i s t i n g 4 " f o r c e m a i n , i n s t a l l 2 - 4 5 ° b e n d s a n d i n s t a l l 4 " SD R 2 6 D - 2 2 4 1 P V C s a n i t a r y s e w e r t o m a k e t i e i n t o e x i s t i n g ma n h o l e , c o m p l e t e i n p l a c e . ( L u m p S u m ) $6 0 0 . 0 0 $ 6 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 6 2 6 . 0 0 $ 6 2 6 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 5 5 5 . 1 2 $ 1 , 5 5 5 . 1 2 10 4E A Co n s t r u c t 4 " s a n i t a r y s e w e r s e r v i c e l e a d a n d c a p , c o m p l e t e a n d i n pl a c e . ( E a c h ) $4 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 3 2 5 . 0 0 $ 1 , 3 0 0 . 0 0 $ 3 6 7 . 0 0 $ 1 , 4 6 8 . 0 0 $ 1 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 5 0 . 0 0 $ 6 0 0 . 0 0 $ 1 , 4 2 1 . 2 2 $ 5 , 6 8 4 . 8 8 11 1E A Co n s t r u c t 6 " s a n i t a r y s e w e r s e r v i c e l e a d a n d c a p , c o m p l e t e a n d i n pl a c e . ( E a c h ) $4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 4 0 0 . 0 0 $ 4 1 0 . 0 0 $ 4 1 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 5 0 . 0 0 $ 1 5 0 . 0 0 $ 1 , 5 7 8 . 9 6 $ 1 , 5 7 8 . 9 6 12 87 9 L F Re m o v e a n d d i s p o s e o f e x i s t i n g 4 " P V C f o r c e m a i n , c o m p l e t e a n d in p l a c e . ( L i n e a r F o o t ) $5 . 0 0 $ 4 , 3 9 5 . 0 0 $ 5 . 0 0 $ 4 , 3 9 5 . 0 0 $ 1 4 . 6 5 $ 1 2 , 8 7 7 . 3 5 $ 1 2 . 5 0 $ 1 0 , 9 8 7 . 5 0 $ 8 . 0 0 $ 7 , 0 3 2 . 0 0 $ 1 8 . 7 7 $ 1 6 , 4 9 8 . 8 3 13 33 3 L F Gr o u t f i l l an d a b a n d o n 4 " e x i s t i n g s a n i t a r y s e w e r f o r c e m a i n , co m p l e t e i n p l a c e . ( L i n e a r F o o t ) $3 . 0 0 $ 9 9 9 . 0 0 $ 6 . 2 5 $ 2 , 0 8 1 . 2 5 $ 7 . 3 0 $ 2 , 4 3 0 . 9 0 $ 8 . 0 0 $ 2 , 6 6 4 . 0 0 $ 8 . 0 0 $ 2 , 6 6 4 . 0 0 $ 3 5 . 7 7 $ 1 1 , 9 1 1 . 4 1 14 1, 1 6 7 L F T. V . t e s t i n g f o r a l l n e w g r a v i t y s a n i t a r y s e w e r l i n e s , c o m p l e t e a n d in p l a c e . ( L i n e a r F o o t ) $2 . 5 0 $ 2 , 9 1 7 . 5 0 $ 2 . 0 0 $ 2 , 3 3 4 . 0 0 $ 5 . 5 0 $ 6 , 4 1 8 . 5 0 $ 2 . 0 0 $ 2 , 3 3 4 . 0 0 $ 3 . 0 0 $ 3 , 5 0 1 . 0 0 $ 6 . 8 8 $ 8 , 0 2 8 . 9 6 15 23 5 S Y Fu r n i s h a n d i n s t a l l B l o c k S o d d i n g i n c l u d i n g p r e p a r a t i o n o f g r o u n d fo r p l a n t i n g , r a k i n g , f e r t i l i z i n g , w a t e r i n g , s p r i n k l i n g , m a i n t en a n c e , an d f o r l a b o r , t o o l s , e q u i p m e n t a n d i n c i d e n t a l s n e c e s s a r y t o co m p l e t e t h e w o r k , c o m p l e t e a n d i n p l a c e . ( S q u a r e Y a r d ) $5 . 0 0 $ 1 , 1 7 5 . 0 0 $ 4 . 0 0 $ 9 4 0 . 0 0 $ 1 2 . 2 0 $ 2 , 8 6 7 . 0 0 $ 3 . 5 0 $ 8 2 2 . 5 0 $ 1 2 . 0 0 $ 2 , 8 2 0 . 0 0 $ 5 . 7 4 $ 1 , 3 4 8 . 9 0 Pa g e 1 o f 2 50 Ci t y o f C o l l e g e S t a t i o n - P u r c h a s i n g D i v i s i o n Bi d T a b u l a t i o n f o r # 1 0 - 3 9 "W e s t m i n s t e r G r a v i t y S e w e r L i n e " Op e n D a t e : W e d n e s d a y , M a r c h 1 0 , 2 0 1 0 @ 2 : 0 0 p . m . IT E M Q T Y U N I T D E S C R I P T I O N U N I T P R I C E TO T A L PR I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TO T A L PR I C E U N I T P R I C E TOTAL PRICE U N I T P R I C E TOTAL PRICEDudley Construction, Ltd.(College Station, TX)Kieschnick General Contractors (College Station, TX) A. L . H e l m c a m p , I n c . (B u f f a l o , T X ) Br a z o s V a l l e y S e r v i c e s (B r y a n , T X ) El l i o t t C o n s t r u c t i o n , L t d . (C o l l e g e S t a t i o n , T X ) D& S C o n t r a c t i n g (C o l l e g e S t a t i o n , T X ) 16 1, 1 6 7 L F Fu r n i s h a n d i m p l e m e n t a T r e n c h S a f e t y P l a n ( L i n e a r F o o t ) $2 . 3 0 $ 2 , 6 8 4 . 1 0 $ 1 . 0 0 $ 1 , 1 6 7 . 0 0 $ 1 . 2 0 $ 1 , 4 0 0 . 4 0 $ 1 . 0 0 $ 1 , 1 6 7 . 0 0 $ 2 . 0 0 $ 2 , 3 3 4 . 0 0 $ 1 . 5 8 $ 1 , 8 4 3 . 8 6 17 1L S Fu r n i s h a n d i n s t a l l a l l n e c e s s a r y s e d i m e n t a t i o n a n d e r o s i o n co n t r o l m e a s u r e s t o c o m p l y w i t h t h e T P D E S G e n e r a l C o n s t r u c t i o n Pe r m i t , i n c l u d i n g s i l t f e n c i n g , h a y b a l e s , e t c . c o m p l e t e a n d i n p l a c e (L u m p S u m ) $1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $ 5 0 0 . 0 0 $ 3 , 0 5 0 . 0 0 $ 3 , 0 5 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 4 , 9 2 8 . 6 5 $ 4 , 9 2 8 . 6 5 TO T A L B A S E B I D 9 9 A. L . H e l m c a m p , I n c . Bi d d e r m i s c a l c u l a t e d t h e s u b t o t a l f o r E r o s i o n C o n t r o l a s $ 1 , 5 0 0 . 0 0 , t h e t o t a l f o r I t e m 1 5 a s $ 8 8 2 . 5 0 , t h e s u b t o t a l f o r S a n i t a r y S e w e r a s $ 7 8 , 6 6 2 . 5 0 a n d t h e T o t a l B a s e B i d a s $ 9 0 , 3 6 2 . 5 0 . T h e h i g h l i g h t e d t o t a l s a b o v e a r e c o r r e c t . $111,693.50 $139,472.34 9 Br a z o s V a l l e y S e r v i c e s Bi d d e r m i s c a l c u l a t e d t h e s u b t o t a l f o r S a n i t a r y S e w e r a s $ 5 4 , 7 6 0 . 5 0 a n d t h e T o t a l B a s e B i d a s $ 6 1 , 1 3 5 . 5 0 . T h e h i g h l i g h t e d t o t a l s a b o v e a r e c o r r e c t . $85,267.00 $96,042.00 9 9 9 9 9 $7 9 , 4 1 7 . 4 0 $ 7 8 , 6 0 2 . 5 0 $6 2 , 6 5 2 . 6 0 $ 8 0 , 1 7 1 . 0 0 $ 8 9 , 0 0 9 . 6 5 $ 8 9 , 9 2 7 . 5 0 9999 $5 6 , 2 7 7 . 6 0 $ 5 9 , 8 7 7 . 2 5 NO T E S : Ce r t i f i c a t i o n o f B i d SA N I T A R Y S E W E R S U B T O T A L Bi d B o n d 9 Ac k n o w l e d g e d A d d e n d u m ( s ) 9 9 9 9 9 Pa g e 2 o f 2 51 April 8, 2010 Consent Agenda Item No. 2m Dowling Road High Service Pump Station Improvements and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt Project Number WF1223117 To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a Professional Services Contract with Malcolm Pirnie, Inc., in the amount of $113,107, for the preliminary engineering of the Dowling Road High Service Pump Station Improvements, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Recommendation(s): Staff recommends approval of the professional services contract, and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: The Dowling Road High Service Pump Station houses the pumps that pressurize our water distribution system. These pumps are required by the Texas Commission on Environmental Quality (TCEQ) to meet certain capacity parameters, and our water demands have grown to the point that the pumps must be upgraded soon. Malcolm Pirnie, Inc. was contacted to submit a proposal for designing the project based upon their prior experience of designing other pump station facilities through the Request for Qualification 10-19. The project scope of the Dowling Road High Service Pump Station Improvements is for design and construction of upgrades and improvements to the existing pump station to ensure the facility meets the firm capacity (the maximum flowrate under design conditions with the largest pumping unit out of service) requirements established by TCEQ. The first phase of this project is the preliminary engineering report. With the projected preliminary design budget of $113,107, Malcolm Pirnie, Inc will develop multiple options to modify the pump station to increase the pumping capacity of the system, increase the efficiency of the pump station, and reduce the City’s operation and maintenance cost. During this analysis, Malcolm Pirnie, Inc. will evaluate four alternatives to increase the capacity of the pump station by replacing, modifying, or adding supplementary equipment, and develop a life cycle cost analysis for each alternative. Upon completion of this effort, the design will be approximately 30% complete, and the City will have a better understanding of the improvements to actually be constructed and the infrastructure to remain. A detailed design contract will be brought forth at a later date for Council consideration. Budget & Financial Summary: The budget for this project is currently $2,500,000. No funds have been expended or committed to date. The P.O. for the project design is $113,107.00. 52 The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the long term debt has not been issued for the project. The debt for the project is scheduled to be issued later this fiscal year and next fiscal year. Attachments: 1.) Resolution 2.) Project Location Map 3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt 53 54 55 56 57 58 April 8, 2010 Consent Agenda Item No. 2n Lick Creek Wastewater Treatment Plant Miscellaneous Improvements and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds From Debt To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion on a Professional Services Contract with HDR Engineering, Inc., in the amount of $234,120, for the design of the Lick Creek Wastewater Treatment Plant Miscellaneous Improvements, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Recommendation(s): Staff recommends approval of the professional services contract and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: The scope of the Lick Creek Wastewater Treatment Plant Miscellaneous Improvements is for design and construction of improvements to the centrifuge, sludge holding tank, return activated sludge process, process controls, clarifier catwalks, and the influent lift station guiderails. With the projected design budget of $234,120, HDR Engineering Inc. was contacted to submit a proposal for designing the project based upon their prior experience of designing other wastewater treatment plants through Request for Qualifications 08-95. HDR performed a Preliminary Engineering Report for these improvements, previously. Budget & Financial Summary: For ease of project administration and economies of scale, several projects have been combined to be included in this Lick Creek (LC) Wastewater Treatment Plant Miscellaneous Improvements project. These projects include LC Centrifuge, LC Clarifier Catwalks, LC Holding Tank, LC Process Control Improvements, LC Return Activated Sludge, and LC Guiderails. The total current project budget for these improvements is $1,740,500. $48,861.32 has been expended or committed to date leaving a balance of $1,691,638.68 for design and construction. The contract for the project design is $234,120. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this item because the long term debt has not been issued for these projects. This debt is scheduled to be issued later this fiscal year. Attachments: 1.) Resolution 2.) Project Location Map 3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt 59 60 61 62 63 64 April 8, 2010 Consent Agenda Item No. 2o Change Fire Staffing Application to Hosted Solution To: Glenn Brown, City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion to approve a resolution amending the Agreement between Principal Decision Systems International (PDSI) and the City that changes from a self-hosted access to Telestaff to a PDSI-hosted Web Access to Telestaff, at no cost to the City. Recommendation(s): Staff recommends approval of the resolution. Summary: Since 2002, Fire Department has been using the Telestaff application to manage Fire Department personnel scheduling. At the time of implementation, the application was hosted on city owned servers. In 2010 Police Department began using the Telestaff application for their personnel scheduling. The self-hosted option is no longer available. To consolidate hosting options, Fire Department is being moved to the hosted application. Budget & Financial Summary: This amendment is at no cost to the City. Attachments: Resolution Attachment A to the Resolution 65 2010 AMENDMENT TO TELESTAFF LICENSE AND ANNUAL SERVICE AGREEMENT This amended agreement ("AGREEMENT") is made by and between PRINCIPAL DECISION SYSTEMS INTERNATIONAL ("PDSI"), with its principal place of business at 50 Corporate Park, Irvine, CA 92606, and the CITY OF COLLEGE STATION, a Texas Home Rule Municipal Corporation ("CITY"), its principal place of business at 1101 Texas Avenue, College Station, TX 77842, and this amendment shall be subject to the following terms and conditions: WHEREAS, PDSI and CITY entered into and executed an agreement on June 26, 2002, with the contract number of 02-151("0riginal Agreement"); and amended on March 10, 2009, with the contract number of 09- 150 ("Amendment for the Police Department"); and Whereas, PDSI and CITY agree to amend the original, 02-151, and the amended agreement, 09- 1 50; and WHEREAS, PDSI and CITY agree that all mutual covenants, agreements, terms and conditions, and valuable consideration from the original and amended agreement will remain in effect and will apply to this amendment; and WHEREAS, the College Station City Council must approve this amendment; and NOW, THEREFORE, IN CONSIDERATION of the performance of the mutual covenants and promises contained herein. PDSI and CITY agree and contract as follows and as shown in Exhibit A "Software License Quotation": To amend the original and amended agreements as follows: To switching from a self-hosted access to Telestaff to a PDSI-hosted Web Access to Telestaff; There will be no fee increase for PDSI-hosted Web Access to Telestaff; All other terms and conditions of the original agreement and amended agreement shall remain unchanged and in full force and effect. 66 EXECUTED THIS THE DAY OF ,2010. PUS1 CITY OF COLLEGE STATION By: -- " Mayor Printed Name: r/ldhfLI d ?b v~@vI L Title: \ik$~~ S& id.&*PL Date: /ZIPIL~\O ATTEST: City Secretary APPROVED: City nager a C-qL.0 Cit? Attorney I Date Date Date 67 STATE OF CALIFORNIA 1 ACKNOWLEDGMENT COUNTY OF ORANGE 1 This instrument was acknowledged before me on the 24-',V'day of . , 201 0, ~L++-IV-~ q-1 Qr4nc<. oli in kismer capacity as %\pi, GILL, ,.-of -- . . C; \ ,-,.-u--, qLl LA \6y,rL sW ,\ r ,, w-; 1-,, L,bt I' , ---1 :, , iri ,s~. \L. 'kc . L~-<;J.I. LC )\. j- hdv Public in add for the S&te of California STATE OF TEXAS 1 ACKNO WLEDGMEN?' COUNTY OF BRAZOS ) This instrument was acknowledged before me on the day of ,2010, by in his capacity as Mayor of the City of College Station, a Texas home-rule municipality, on behalf of said municipality. Notary Public in and for the State of Texas 68 Exhibit A SOFTWARE LICENSE QUOTATION Customer: College Station Fire TeleStaff Products Switching from self-hosted to PDSI-hosted Web Access to TeleStaff $ 0.00 TOTAL S 0.00 Payment Terms: 100% of the total software purchased is due upon execution of this Quotation. The pricing above is in U.S. Dollars and will be valid until 5/10/2010. Web access to TeleStaff fee will remain the same as in original agreement and be described in invoices as web access Service Fee. 69 April 8, 2010 Consent Agenda Item No. 2p Interlocal Agreement for Exchange of Real Property and Development Services Between the College Station Independent School District and the City of College Station To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion of an Interlocal Agreement (ILA) between the College Station Independent School District and the City of College Station for the exchange of real property and development services. Recommendation(s): Staff recommends approval of the ILA. Summary: The City of College Station has an engineering consultant developing construction documents for the extension of Victoria Avenue (from the terminus to William D. Fitch) and the widening of Barron Road (from Decatur to William D. Fitch). College Station Independent School District (CSISD) owns approximately 64-acres of land on the corner of Victoria Avenue and Barron Road. To complete both of these roadway projects, the City will need to acquire right-of-way and a public utility easement from this 64-acre tract of land owned by CSISD. CSISD has an architectural consultant developing construction documents for a new high school to be located on the aforementioned tract of land. A Traffic Impact Analysis (TIA), completed as part of the design process for the new high school concluded that a traffic signal will be warranted at the intersection of Victoria Avenue and Barron Road once the high school opens. This ILA provides for CSISD to dedicate approximately 0.63 acres of land to the City for right-of-way (0.62 acre adjacent to Victoria Avenue and 0.1 acre for a corner clip at Barron Road and Victoria Avenue) and 0.28 acre of land for a public utility easement. In exchange, the City of College Station will design and construct the traffic signal at the intersection of Barron Road and Victoria Avenue as part of the Barron Road Widening Phase II project. Including the new traffic signal in the construction package for Barron Road is the most cost effective and efficient approach for constructing this signal. Budget & Financial Summary: It is estimated that the signal will cost $175,000. Funds for this signal are available in the Streets Capital Projects portion of the Barron Road Widening Phase II project budget. The Streets portion of this budget is $11,415,000. Funds in the amount of $37,560 have been expended or committed to date, leaving a balance of $11,377,440 for the signal as well as construction and related expenses for the road extension. Attachments: 1.) ILA – On file in the City Secretary’s Office 70 71 8 April 2010 Regular Agenda Item No. 1 Ordinance Establishing Annexation Public Hearing Dates and Authorizing Preparation of Annexation Service Plan To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning and Development Services Agenda Caption: Presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan and setting out public hearing dates and times for the annexation of seven acres on Rock Prairie Road West and 52.73 acres on Greens Prairie Trail. Recommendation: Staff recommends approval of the ordinance as presented. Summary: As required by Chapter 43 of the Texas Local Government Code, this ordinance directs Staff to prepare a service plan for areas identified for annexation. The service plan will contain the details related to the provision of specific municipal services to the three tracts identified for annexation under the exempt status. The service plan will be complete and available for public inspection prior to the annexation public hearings. The ordinance also establishes the following dates, times, and location for the two required annexation public hearings: · Monday (May 17, 2010) at 7:00 p.m. in the City Hall Council Chambers · Tuesday (May 18, 2010) at 6:00 p.m. in the City Hall Council Chambers Budget & Financial Summary: N/A Attachments: 1. Aerial 2. Proposed Annexation Timeline 3. Ordinance 72 73 2010 Exempt Annexation LGC Process Timeline Section Ordinance directing preparation of Service Plan and establishing Public 43.065 Hearing dates (8 April City Council Meeting) â Prepare Service Plan, prior to publication of Notice for Public Hearings. Service Plan must be available for public 43.056(j) inspection at both Public Hearings. â Notice for Public Hearings: 1. Publish notice in newspaper 20th day to 10th day before public hearings (publish on 7 April) 2. Post on website 20th day to 10th day before public hearings 43.063(c) (post on 7 April) 3. Provide written notice before 30 days prior to (20 March) 43.062 date of 1st hearing to: a. Each property owner b. Each public entity c. Each private entity that provides service to area(s) d. CSISD e. Certified Mail Notice to railroads serving areas â 1st Public Hearing held on 20 April (Special meeting) 43.063(a) 2nd Public Hearing held on 22 April (Regular meeting) – Both hearings shall be conducted no sooner than 20 days or later than 40 days before Council considers annexation Ordinance â Final annexation ordinance to City Council on 27 May (Regular 43.064 Meeting) 74 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, DIRECTING THE PREPARATION OF A SERVICE PLAN AND SETTING DATES AND TIME AND PLACE FOR PUBLIC HEARINGS ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby directs its Planning & Development Services Department and other appropriate departments to prepare a service plan providing for the extension of municipal services to the areas targeted for annexation. PART 2: That the City Council hereby calls and sets public hearings by and before the City Council of the City of College Station, Texas on April 20th, 2010 at 6:00 p.m. and April 22nd, 2010 at 7:00 p.m. in the City Council Chambers of the City Hall at 1101 Texas Avenue, College Station, Texas. The public hearings will give all interested persons the right to appear and be heard on the proposed annexation by the City of College Station, Texas. PART 3: That the areas proposed for annexation are specifically described in Exhibit “A” by metes and bounds and shown graphically by the maps in Exhibit “B”, attached hereto and made a part of this ordinance for all purposes. PART 4: That this ordinance shall become effective immediately upon passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED, ADOPTED and APPROVED this 8th day of April, 2010. APPROVED: _____________________________________ Mayor ATTEST: ____________________________ City Secretary APPROVED: ____________________________ City Attorney 75 ORDINANCE NO.__________________ Page 2 Exhibit A Annexation Area 1 Proposed Annexation – 3.58 Acres Remainder of Edna Goodman Tract Peter Norton Survey A-186 Brazos County, Texas February 22, 2010 All of that certain tract of land lying and being situated in the Peter Norton Survey, Abstract no. 186, in Brazos County, Texas, being a part of that 8.000 acre tract conveyed to Edna Faye Goodman by deed recorded in Volume 6525, Page 148 of the Official Public Records of Brazos County, Texas, and being more particularly described as follows: Commencing at the intersection of the northeast line of the said Goodman tract and the southeast right-of- way line of Rock Prairie Road West, at a corner of the existing City Limits as described in City of College Station Ordinance no. 3049, from where the City of College Station 1994 GPS monument no. 117 bears N 58° 25’ 59” E – 2148.9 feet. Thence S 41° 46’ 38” W – 206.83 feet, along said southeast right-of-way line, also being along a line of the said City Limits, to the west corner of that 3.43 acre tract conveyed by deed from Edna Goodman to Chad Jackson and recorded in Volume 9506, Page 99 of the Official Public Records of Brazos County, Texas, and being the Point of Beginning of this tract; Thence S 48° 13’ 22” E – 723.95 feet, through the said Goodman tract, along the southwest line of the said Jackson tract, to another line of the said City Limits; Thence S 43° 09’ 06” W – 278.17 feet, along said City Limits line, to the south corner of the said 8.000 acre Goodman tract; Thence N 47° 49’ 48” W – 290.00 feet, along an existing City Limits line and southwest line of the said 8.000 acre tract, to the south corner of that 1.000 acre tract conveyed by deed from Edna Goodman to Monique Goodman and recorded in Volume 7678, Page 264 of the Official Public Records of Brazos County, Texas; Thence N 42° 10’ 12” E – 100.00 feet, along an existing City Limits line, to the east corner of the said Monique Goodman tract; Thence N 47° 49 48” W – 427.98 feet, along an existing City Limits line and northeast line of the said 1.000 acre tract, to the southeast right-of-way line of Rock Prairie Road West; Thence N 41° 46’ 38” E – 173.17 feet, along the southeast right-of-way line of Rock Prairie Road West, also being a line of the existing City Limits, to the Point of Beginning and containing 3.58 acres of land more or less. 76 ORDINANCE NO.__________________ Page 3 Bearings are Texas State Plane, NAD-83 datum, based on City of College Station 1994 GPS control points and GPS observations. This document was prepared under 22 TAC §663.21 does not reflect the results of an on the ground survey and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration the boundary of the political subdivision for which it was prepared. See survey plat dated February 2010. 77 ORDINANCE NO.__________________ Page 4 Annexation Area 2 Proposed Annexation – 3.43 Acres Chad Jackson Tract Peter Norton Survey A-186 Brazos County, Texas February 22, 2010 All of that certain tract of land lying and being situated in the Peter Norton Survey, Abstract no. 186, in Brazos County, Texas, being a 3.43 acre tract conveyed to Chad Jackson by deed recorded in Volume 9506, Page 99 of the Official Public Records of Brazos County, Texas, which is a part of that 8.000 acre tract conveyed to Edna Faye Goodman by deed recorded in Volume 6525, Page 148 of the Official Public Records of Brazos County, Texas, and being more particularly described as follows: Beginning at the intersection of the northeast line of the said Goodman tract and the southeast right-of- way line of Rock Prairie Road West, at a corner of the existing City Limits as described in City of College Station Ordinance no. 3049, from where the City of College Station 1994 GPS monument no. 117 bears N 58° 25’ 59” E – 2148.9 feet. Thence S 48° 00’ 02” E – 728.85 feet, along a line of the said City Limits, to the east corner of the said Goodman 8.000 acre tract; Thence S 43° 09’ 06” W – 204.06 feet, along another line of the said City Limits, being the southeast line of the said Goodman tract, to the most southerly corner of this tract; Thence N 48° 13’ 22” W – 723.95 feet, along the southwest line of the said Jackson 3.43 acre tract, to the southeast right-of-way line of Rock Prairie Road West; Thence N 41° 46’ 38” E – 206.83 feet, along the southeast line of Rock Prairie Road West, being a line of the said existing City Limits, to the Point of Beginning and containing 3.43 acres of land more or less. Bearings are Texas State Plane, NAD-83 datum, based on City of College Station 1994 GPS control points and GPS observations. This document was prepared under 22 TAC §663.21 does not reflect the results of an on the ground survey and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration the boundary of the political subdivision for which it was prepared. See survey plat dated February 2010. 78 ORDINANCE NO.__________________ Page 5 Annexation Area 3 Proposed Annexation Area - 52.73 Acres CSISD Tract Samuel Davidson Survey, Abstract No. 13, Brazos County, Texas 16 February 2010 All that certain tract or parcel of land lying and being situated in the Samuel Davidson Survey, Abstract No. 13, in Brazos County, Texas, being bounded on the northeast by Creek Meadows Section 5, Phase 1, described by plat recorded in Volume 8989, Page 39 of the Official Public Records of Brazos County, Texas, on the northwest by the northwest right-of-way line of Greens Prairie Trail as described in Volume 1243, Page 274 of the Official Public Records of Brazos County, Texas, on the southwest by Crossroad Woods as described by plat recorded in Volume 1697, Page 219 of the Official Public Records of Brazos County, Texas, and that 42.214 acre tract conveyed to John M. Duncum and wife, Diane Duncum by deed recorded in Volume 2724, Page 215 of the Official Public Records of Brazos County, Texas, on the southeast by that 0.515 acre tract conveyed to John M. Duncum and wife, Diane Duncum by deed recorded in Volume 5819, Page 227 of the Official Public Records of Brazos County, Texas, and that 35.39 acre tract conveyed to Travis E. Nelson by deed recorded in Volume 7178, Page 80 of the Official Public Records of Brazos County, Texas, and being more particularly described as follows: Beginning at the common corner of the said Creek Meadows Section 5, Phase 1 and the Southside Ranch, LLC 50 acre tract described in Volume 8993, Page 20 of the Official Public Records of Brazos County, Texas, being a south corner of the current City Limits of College Station as defined by Ordinance no. 3056, from where the City of College Station 1994 GPS monument no. 134 bears N 42° 43’ 12” W – 6504.1 feet. Thence along the southwest boundary line of the said Creek Meadows Section 5, Phase 1, also being the current City Limits boundary, as follows: N 49° 54’ 34” W – 162.76 feet; N 53° 20’ 01” W – 231.81 feet; N 54° 27’ 23” W – 149.54 feet; N 51° 59’ 25” W – 261.98 feet; N 38° 39’ 53’ W – 139.16 feet, across Greens Prairie Trail, to the south corner of that 171.043 acre Tract One conveyed to Creek Meadows Partners, L.P. and described in Volume 7068, Page 220 of the Official Public Records of Brazos County, Texas; Thence S 42° 17’ 28” W – 128.79 feet, crossing Royder Road and departing from the current City Limits boundary, to a radius point in the northwest right-of-way line of Greens Prairie Trail, and the southeast line of Estates of Royder Ridge Phase One as described by plat recorded in Volume 4119, Page 120 of the Official Public Records of Brazos County, Texas; 79 ORDINANCE NO.__________________ Page 6 Thence S 42° 21’ 34” W – 2206.47 feet, along the northwest line of Greens Prairie Trail to the beginning of a tangent curve to the right (R=904.93’), also being in the southeast line of Estates of Royder Ridge Phase Two as described by plat recorded in and Volume 4377, Page 205 of the Official Public Records of Brazos County, Texas; Thence along the arc of said curve through a central angle of 7° 46’ 53” to the east corner of Lot 1 in Block One of the said Crossroad Woods addition; Thence S 47° 56’ 03” E – 101.12 feet across Greens Prairie Trail, to west corner of that 46.027 tract conveyed to College Station Independent School District by deed recorded in Volume 8256, Page 42 of the Official Public Records of Brazos County, Texas Thence S 48° 02’ 08” E – 504.17 feet along the line between the said C.S.I.S.D. tract and Lot 1 in Block 2 of the said Crossroad Woods addition; Thence S 41° 41’ 43” W – 41.35 feet along the southeast line of the said Crossroad Woods addition, to a common corner of the said 42.214 acre Duncum tract and the said C.S.I.S.D. 46.027 acre tract; Thence S 47° 25’ 26” E – 314.44 feet along the common line between the said Duncum 42.214 acre tract and the C.S.I.S.D. tract, to the common corner of the said Duncum 0.515 acre tract and the said C.S.I.S.D. tract; Thence N 43° 00’ 17” E – 2483.05 feet along the line between the said C.S.I.S.D. tract and the said Duncum 0.515 acre and Nelson 35.39 acre tract, to the common corner of the said Nelson and C.S.I.S.D. tracts in the southwest line of Royder Road; Thence N 42° 49’ 25” E – 58.78 feet across Royder Road, to the Point of Beginning and containing 52.73 acres of land more or less. Bearings are Texas State Plane, NAD-83 datum, based on City of College Station 1994 GPS control points and GPS observations. This document was prepared under 22 TAC §663.21 does not reflect the results of an on the ground survey and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration of the boundary of the political subdivision for which it was prepared. See survey plat dated February 2010. 80 ORDINANCE NO.__________________ Page 7 Exhibit B Annexation Area 1 81 ORDINANCE NO.__________________ Page 8 Annexation Area 2 82 ORDINANCE NO.__________________ Page 9 Annexation Area 3 83 April 8, 2010 Regular Agenda Item No. 2 Pooh’s Park Subdivison - Easement Abandonment To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and abandoning an utility easement in Pooh’s Park Subdivision, Section 1 Re-plat. Recommendation(s): Staff recommends approval of the ordinance. Summary: The easement proposed to be abandoned is a 0.0913 acre portion of a fifteen (15) foot wide Public Utility Easement, which is located on Lot 2R of Block 2 of the Pooh’s Park Subdivision, Section 1 Re-plat, according to the plat recorded in Volume 8808, Page 25, of the Deed Records of Brazos County, Texas. The property encroached by the subject easement is proposed to be developed. The landowners wish to abandon the easement at this time in order to locate a retaining wall in its place. There is currently no infrastructure in the easements to be abandoned. Budget & Financial Summary: N/A Attachments: 1. Vicinity Map 2. Easement Abandonment Location 3. Ordinance 4. Application for Abandonment (on file in the City Engineer’s office) 84 85 86 87 88 89 April 8, 2010 Regular Agenda Item No. 3 Impact Fees Semi-Annual Report and Compliance Certification To: Glenn Brown, City Manager From: Mark Smith, Director of Public Works Agenda Caption: Presentation, possible action, and discussion of Semi-Annual Report on Impact Fees 92-01, 97-01, 97-02B, 99-01, 03-02. Recommendation(s): Staff recommends acknowledgement and acceptance of the Semi- Annual Report. Summary: The attached Impact Fee Semi-Annual Report is provided to the City Council in accordance with the Texas Local Government Code Chapter 395.058. In short, the City of College Station currently has five impact fee areas where all associated utility construction is complete. All five of the impact fees were updated by Council in accordance with State Law in either 2008 or 2009. The report shows that the Land Uses recently adopted with the Comprehensive Plan have changed the projected densities in several of the Impact Fee areas. As a result, Staff recommended to the Planning and Zoning Commission which serves as the Impact Fee Advisory Committee per the City of College Station Code of Ordinances Chapter 15: Impact Fees, that the Impact Fees be updated in accordance with Local Government Code. On March 18, 2010 the Advisory Committee discussed and unanimously recommended support the Semi-Annual Report and the suggested update. Rimrock, the same consultant that performed the previous update, is now under contract for $5,000 to complete the recommended update. Budget & Financial Summary: N/A Attachments: 1. 03/18/10 Impact Fee Semi-Annual Report 90 1101 Texas Avenue South, P.O. Box 9960 College Station, Texas 77842 Phone 979.764.3570 / Fax 979.764.3496 MEMORANDUM DATE: March 18, 2010 TO: Planning and Zoning Commission FROM: Carol Cotter, P.E., Sr. Asst. City Engineer SUBJECT: Semi-Annual Report – Impact Fees 92-01, 97-01, 97-02B, 99-01, 03-02 The City of College Station Ordinance Chapter 15, Impact Fees, designates the Planning and Zoning Commission as the Advisory Committee for review, advisement, and monitoring of proposed and existing impact fees. More specifically, the advisory committee is established to: 1. Advise and assist the City in adopting Land Use assumptions. 2. Review the Capital Improvements Plan and file written comments. 3. Monitor and evaluate implementation of the Capital Improvements Plan. 4. File semi-annual reports with respect to the progress of the Capital Improvements Plan. 5. Advise the City Council of the need to update or revise the Land Use Assumptions, Capital Improvements Plan, and Impact Fees. Currently the City of College Station has five impact fees in existence of which all associated construction is complete. All five of the impact fees underwent a 5 -Year Update in either 2008 or 2009 (as noted below) in accordance with State Law. The following is a current status report for each of the five impact fees: 92-01 Sanitary Sewer ( Graham Road ) ( 508 ac. ) __ $316.07/LUE This fee was initially implemented in 1992 at $152.18 /LUE and was revised in 1996 to $289.77/LUE after approval of updated Land use Assumptions and Capital Improvements Plan (CIP), revised again to the $232.04/LUE in 2000 and to the current amount in April of 2008. The CIP consists of three phases originally 91 estimated at $543,000 which have all been completed at a combined cost of $473,518.72. Fees collected over the last 6 months are $1,531.38 for total amount of $323,501.46 (per Account #250-0000-287.51-13). The remaining amount eligible for collection is about $18,211. The total amount to be recovered through impact fees is anticipated at 72% of original construction cost. 97-01 Sanitary Sewer ( Spring Creek – Pebble Hills) ( 2000 ac.) $98.39/LUE This fee was implemented in December 1997 at $349.55/LUE and was revised to the current amount in April of 2008. The CIP consists of Phase I (east of Hwy 6 ) and Phase II (west of Hwy 6 ). Phase I estimated to cost $1,000,000 was completed in 1999 at a cost of $631,214.59. Phase II was estimated to cost $1,350,000 and was completed at a cost of $813,752.00. The total actual cost was $1,444,966.59. Fees collected over the last 6 months are $16,131.01 for total amount of $539,687.74 (per Acct #251-0000-287.51-13). The remaining amount eligible for collection is about $217,263. The total amount to be recovered through impact fees is anticipated at 52% of original construction cost. 97-02B Sanitary Sewer ( Alum Creek – Nantucket) ( 608 ac. ) $59.42/LUE This fee was implemented in December 1997 at 243.38/LUE and was revised to the current amount in April of 2008. The CIP consisted of running a 15" sanitary sewer line from the south end of the College Station Business Park westerly along Alum Creek to the east ROW of Highway 6. The project was estimated to cost $390,000 and was completed in 1999 at a cost of $214,270.87. Fees collected over the last 6 months are $154.87 for total amount of $20,203.75 (per Acct #252- 0000-287.51-13). The remaining amount eligible for collection is about $183,164. The total amount to be recovered through impact fees is anticipated at 95% of original construction cost. 99-01 Water ( Harley )( 158 ac. ) $769.91/LUE This fee was implemented in April 1999 at $550.00/LUE and was revised to the current amount in April of 2008. The CIP consists of running an 18" water line south along the east ROW of Highway 6 approximately 4800'. The line was estimated to cost $312,000 (the impact fee is based on an 8" line @ $165,000 ). A 2400' section of the 18" line was constructed in 1999 from the south end at a total cost of $342,977.73. Fees collected over the last 6 months are $0.00 for total amount of $7,767.54 (per Acct #240-0000-287.51-13). The remaining amount eligible for collection is about $303,345. The total amount to be recovered through impact fees is anticipated at 91% of original construction cost. 03-02 Sanitary Sewer ( Steeplechase ) ( 715 ac. ) $357.74/LUE This fee was initially implemented in June 2003 at $300.00/LUE and was revised to the current amount in May of 2009. This CIP was constructed in two phases of sanitary sewer line construction in compliance with the proposed construction in the original report establishing the fee. Phase one crossed Wellborn Road and terminated at Old Wellborn Road consisting of 2,347 linear feet of 18 inch sewer line with a construction cost of $296,642. Phase two was completed in 2006 and 92 continued the line along Old Wellborn Road and terminated across RPR West. Phase two consisted of 6,281 linear feet of 12 inch line and 2,062 linear feet of 18 inch line for a construction cost of $529,088 and a land cost of $87,133. The design cost for the combined phases was $148,023. The total actual cost was $1,091,886 which was less than the original report estimated at $1,596,137. Fees collected over the last 6 months are $8,437.29 for total amount of $25,853.32 (per Acct #253-0000-287.51-13). The remaining amount eligible for collection is about $764,656. The total amount to be recovered through impact fees is anticipated at 72% of original construction cost. As part of this Semi-Annual Update the impact of the newly adopted Comprehensive Land Use Plan was evaluated. As presented in the Table below, the densities expected with the newly adopted Land Use Plan are significantly different in several of the Impact Fee Areas. An update to incorporate these changes should be discussed. This discussion should take into account that there is a contract currently underway with HDR Engineering evaluating our Water and Wastewater Master Plans and a possible City-wide Utility Impact Fee. Impact Fee Area Effective Buildout LUE Current Impact Fee Rate Anticipated Buildout LUE LUE Adjustment Remaining Capital Investment to Recoup 92-01 Graham 1551 $ 316.07 1758 + 207 $ 18,000 97-01 Spring Creek 4425 $ 98.39 6759 + 2334 $217,000 97-02B Alum 3232 $ 59.42 2242 - 990 $183,000 99-01 Harley 450 $ 769.91 458 + 8 $303,000 03-02 Steeplechase 2838 $ 357.74 7797 + 4959 $764,000 Total $1,486,000 Attachments: Impact Fee Service Areas Map Land Use at Adoption Map per Impact Fee Area Current Land Use Map per Impact Fee Area 93 94 95 96 97 98 99