HomeMy WebLinkAbout02/25/2010 - Regular Agenda Packet - City CouncilMayor Council members
Ben White John Crompton
Mayor Pro Tem James Massey
Dave Ruesink Dennis Maloney
City Manager Katy-Marie Lyles
Glenn Brown Lawrence Stewart
Agenda
College Station City Council
Regular Meeting
Thursday, February 25, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of Minutes for City Council Workshop and Regular Meeting,
February 11, 2010.
b. Presentation, possible action, and discussion regarding approval of resolution authorizing the Mayor and
City Secretary to sign the inter local agreement between the City of College Station and College Station
Independent School District for the conduct and management of a joint election to be held on May 8, 2010.
Presentación, acción posible, y discusión en lo que concierne la aprobación de la resolución autorizando al
Alcalde y a la Secretaria de la Ciudad a firmar el acuerdo interlocal entre la Ciudad de College Station y El
Distrito Escolar Independiente de College Station, para conducir y administrar una elección conjunta que se
llevará a cabo el día ocho de Mayo de dos mil diez.
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Thursday, February 25, 2010
c. Presentation, possible action, and discussion on obtaining approval for Stop Loss Coverage Policy
Renewal with Blue Cross and Blue Shield for our self-funded employee medical insurance plan for the plan
year 2010, in the amount of $396,900.
d. Presentation, possible action, and discussion concerning a resolution awarding the professional services
contract (Contract No. 10-117) to Brown Reynolds Watford Architects, Inc. in the amount not to exceed
$595,000.00 for professional services for the Fire Station No. 6 Project (GG-0903).
e. Presentation, possible action, and discussion on a contract for Delinquent Account Collections for
Ambulance Services revenue for an estimated annual expenditure of $35,000.00 to Emergicon.
f. Presentation, possible action and discussion on a contract for Delinquent Account Collections for Utilities,
Municipal Court Fines/Fees, and other miscellaneous revenue for an estimated annual expenditure of
$45,000.00 to McCreary, Veselka, Bragg & Allen, P.C.
g. Presentation, possible action, and discussion regarding the racial profile report required annually by Senate
Bill 1074, of the Texas 77th legislative session.
h. Presentation, possible action, and discussion to approve BVSWMA Twin Oaks Landfill Construction
Contract #08-232 Change Order #6 reduction in the amount of $89,093.40.
i. Presentation, possible action, and discussion to approve an annual purchase order in the amount of $62,000
for disposal of heavy brush at the City of Bryan Composting Facility. This item is exempt from competitive
bidding as described in Texas Local Government Code, Chapter 252.022.
j. Presentation, possible action, and discussion regarding a resolution approving a construction contract
(Contract No.10-102) with Ricky J. Palasota d/b/a Brazos Valley Services, in the amount of $1,616,713.09
for the Holleman Drive Extension project, and approval of a resolution declaring intention to reimburse
certain expenditures with proceeds from debt.
k. Presentation, possible action, and discussion for City participation providing sanitary sewer, street and
drainage improvements in the Emerald Ridge Subdivision, Phase 1 being made per City Code of Ordinances,
Chapter 12, Unified Development Ordinance, Article 8, Subdivision Design and Improvements, Section 8.5,
Responsibility for Payment for Installation Costs, Oversized Participation for a total requested City
participation of $284,482.86.
l. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City
staff to negotiate for the purchase of a drainage area needed for future development of the Northgate Park.
m. Presentation, possible action, and discussion regarding approval of a month-to-month renewal
agreement and authorization of expenditures for City-wide Rental and Laundering of Work Uniforms with
Unifirst for $4,500.00 per month.
n. Presentation, possible action, and discussion regarding adoption of a resolution approving construction
contract #10-099, with Alsay Inc. in the amount of $268,849 for the Water Well Rehabilitation project.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
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Thursday, February 25, 2010
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on an ordinance ordering improvements
and levying assessments against various persons and their property for the payment of a part of the cost
of a portion of public improvements for the extension of Holleman Drive from its intersection with FM
2818 and making a connection to the existing Jones-Butler roadway just east of the Dowling Road Pump
Station.
2. Presentation, possible action, and discussion on a possible amendment to Chapter 12, “Unified
Development Ordinance,” Section 7.9, “Non-Residential Architectural Standards” and Section 11.2
“Defined Terms” of the Code of Ordinances of the City of College Station, Texas related to architectural
requirements for municipal industrial facilities and private utility buildings.
3. Presentation, possible action, and discussion regarding appointment of membership to the Code
Coordination Sub-Committee.
4. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, February 25, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 22nd day of February, 2010 at 2:00 p.m.
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City Council Regular Meeting Page 4
Thursday, February 25, 2010
E-Signed by Connie Hooks
VERIFY authenticity with ApproveIt
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on February 22, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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February 25, 2010
Consent Agenda Item No. 2b
Inter local Agreement with College Station Ind. School District
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion regarding approval of
resolution authorizing the Mayor and City Secretary to sign the inter local agreement
between the City of College Station and College Station Independent School District for the
conduct and management of a joint election to be held on May 8, 2010.
Recommendation(s): Approve
Summary: The Texas Election Code Section 271.002 (c) authorizes more than one political
subdivision to hold joint elections. It is deemed to be in the best interest of the voters who
reside within the jurisdictions of the City of College Station and the College Station
Independent School District to hold elections jointly for the purpose of electing City Council
and School Board of Trustees.
Budget & Financial Summary: Funds available in the City Secretary’s FY 10 budget.
Attachments:
1. Inter local agreement
2. Resolution
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25 de febrero, 2010
Consentimiento de común acuerdo 2b
Acuerdo Interlocal con el Distrito Escolar Independiente de College Station
Dirigido a: Glenn Brown, Director de la Ciudad
De: Connie Hooks, Secretaria de la Ciudad
Portada de Agenda: Presentación, acción posible, y discusión en lo que concierne la
aprobación de la resolución autorizando al Alcalde y a la Secretaria de la Ciudad a firmar
el acuerdo interlocal entre la Ciudad de College Station y El Distrito Escolar
Independiente de College Station, para conducir y administrar una elección conjunta que
se llevará a cabo el día ocho de mayo de dos mil diez.
Recomendación(es): Aprobar
Resumen: El Código de Elecciones de Texas Sección 271.002 (c) autoriza que más de
una subdivisión pueda mantener elecciones conjuntas. Considerando el mejor interés de
los votantes que residen dentro de las jurisdicciones de la Ciudad de College Station y el
Distrito Escolar Independiente de college Station, de convocar elecciones conjuntas para
el propósito de elegir a miembros del Consejo Directivo de la Ciudad y de la Escuela.
Presupuesto y Resumen Financiero: Existen fondos disponibles en el presupuesto de la
Secretaria de la Ciudad para el Año Fiscal 10.
Documentos Adjuntos:
1. Acuerdo Interlocal
2. Resolución
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NOTICE OF GENERAL ELECTION
TO THE REGISTERED VOTERS OF THE CITY OF COLLEGE STATION, TEXAS AND COLLEGE
STATION INDEPENDENT SCHOOL DISTRICT.
Notice is hereby given that the polling places listed below will be open from 7:00 am to 7:00 pm on
Saturday, May 8, 2010 for voting in general election to elect Mayor and City Council Place 2, and
Positions 3, 4, and 5 on the Board of Trustees for the College Station Independent School District.
VOTING LOCATIONS:
CSISD School Precincts
(outside city limits)
City of College Station and CSISD
School Precincts
Polling Places
1, 2A, 82, 83, 84 Wellborn Community Center
4119 Greens Prairie Road
9, 20, 21 College Station Conference Center
1300 George Bush Drive
10A, 10B, 24, 34 College Station City Hall
1101 Texas Avenue
2C, 8, 31, 32, 35A, 35B College Station School District
Administration Bldg
1812 Welsh
29, 62 33, 64, 72, 74
Lincoln Center
1000 Eleanor
40 Aldersgate Methodist Church
2201 Earl Rudder Freeway South
28A, 28B, 42 41, 68 Pebble Creek Elementary
200 Parkview
2B, 39, 80 Cypress Grove Intermediate School
900 Graham Road
Joint early voting shall be conducted by personal appearance and by mail. The period for early voting by
personal appearance for the general election shall be April 26 through May 4, 2010, excluding weekend. Optical
scan ballots shall be used for early voting by mail and direct recording electronic voting machines shall be used
for early voting by personal appearance. The Early Voting Clerk for said elections shall be the City Secretary.
She shall determine the number of election workers to hire and arrange for training of all election workers and
assign to two early voting locations. The Election Coordinator for the College Station Independent School
District shall serve as Deputy Early Voting Clerk in said elections. The main early voting polling place by
personal appearance shall be in City Hall, 1101 Texas Avenue, College Station, Texas. One branch early voting
location shall be designated for these elections.
Early Vote Sites
Main Early Voting Location: College Station City Hall
1101 Texas Avenue
8:00 am to 5:00 pm Monday – Friday April 26, 27, 28, 29, 30, 2010
7:00 am to 7:00 pm Monday – Tuesday May 3-4, 2010
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Notice of General Election Page 2 of 2
May 8, 2010
Branch Early Voting Location: College Station School District Administration Building
1812 Welsh
8:00 am to 5:00 pm Monday – Friday April 26, 27, 28, 29, 30, 2010
7:00 am to 7:00 pm Monday – Tuesday May 3-4, 2010
Friday, April 30, 2010 is the last day for the City Secretary to receive an application for ballot by mail. Requests
for application to vote by mail can be made by contacting the Early Voting Clerk at the following address:
Connie Hooks, Early Voting Clerk, P.O. Box 9960, College Station, Texas 77842, 979-764-3541
chooks@cstx.gov
PASSED AND APPROVED this 25th day February, 2010.
ATTEST: APPROVED:
________________________ _______________________
City Secretary Connie Hooks Mayor Ben White
O:group/council/election10/notice of general election May 8, 2010.doc
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NOTIFICACIÓN DE ELECCIONES GENERALES
PARA LOS VOTANTES REGISTRADOS DE LA CIUDAD DE COLLEGE STATION, TEXAS Y DEL
DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION.
Por este medio se notifica que los centros electorales en la lista a continuación estarán abiertos desde las
7:00 am hasta las 7:00 pm el sábado 8 de mayo de 2010 para votar en las elecciones generales y elegir a un
Alcalde y el puestos número 2 del Concejo de la Ciudad y los puestos números 3, 4, y 5 en el Consejo
Administrativo del Distrito Escolar Independiente de College Station [CSISD, por sus siglas en el idioma
inglés].
CENTROS DE VOTACIONES:
Distritos escolares del
CSISD (afuera de los
límites de la ciudad)
La Ciudad de College Station y los
Distritos Escolares del CSISD
Centros de Votaciones
1, 2A, 82, 83, 84 Wellborn Community Center [Centro
Comunitario de Wellborn]
4119 Greens Prairie Road
9, 20, 21 College Station Conference Center
[Centro de Conferencias de College
Station]
1300 George Bush Drive
10A, 10B, 24, 34 College Station City Hall [Municipalidad
de la Ciudad de College Station]
1101 Texas Avenue
2C, 8, 31, 32, 35A, 35B College Station School District
Administration Bldg [Edificio
Administrativo del Distrito Escolar
Independiente de College Station]
1812 Welsh
29, 62 33, 64, 72, 74
Lincoln Center [Centro Lincoln]
1000 Eleanor
40 Aldersgate Methodist Church [Iglesia
Metodista Aldersgate]
2201 Earl Rudder Freeway South
28A, 28B, 42 41, 68 Pebble Creek Elementary [Escuela
primaria Pebble Creek]
200 Parkview
2B, 39, 80 Cypress Grove Intermediate School
[Escuela Intermedia Cypress Grove]
900 Graham Road
Las Votaciones anticipadas Conjuntas serán realizadas en persona y por correo. El período para realizar
las votaciones anticipadas en persona para las elecciones generales será del 26 de abril al 4 de mayo de 2010,
excluyendo los fines de semana. Las boletas de Escaneo Óptico serán utilizadas para las votaciones anticipadas
por correo; y las máquinas para votar por registro electrónico serán utilizadas para las votaciones anticipadas
realizadas en persona. La Encargada de las Votaciones Anticipadas para dichas elecciones será la Secretaria de
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Notificación de Elecciones Generales Página 2 de 2
8 de mayo de 2010
la Ciudad. Ella determinará el número de empleados que necesitará contratar para trabajar en las votaciones y
hará los arreglos necesarios para capacitar a dichos empleados de las votaciones y les asignará sus tareas
respectivas en los dos centros de votaciones anticipadas. El Coordinador de las Votaciones para el Distrito
Escolar Independiente de College Station servirá como el Asistente de la Encargada de las Votaciones
Anticipadas en dichas elecciones. El centro de votaciones anticipadas principal para votar en persona será la
Municipalidad de la Ciudad, City Hall, 1101 Texas Avenue, College Station, Texas. Un centro de votaciones
adicional será designado para estas elecciones.
Centros de Votaciones Anticipadas
Centro de Votaciones Anticipadas Principal: Municipalidad de la Ciudad de College Station
1101 Texas Avenue
De 8:00 am a 5:00 pm de lunes a viernes, los días 26, 27, 28, 29 y 30 de abril de 2010
De 7:00 am a 7:00 pm el lunes y martes, 3 y 4 de mayo de 2010
Centro de Votaciones Anticipadas Adicional: Edificio Administrativo del Distrito Escolar Independiente de
College Station.
1812 Welsh
De 8:00 am a 5:00 pm de lunes a viernes, los días 26, 27, 28, 29 y 30 de abril de 2010
De 7:00 am a 7:00 pm el lunes y martes, los días 3 y 4 de mayo de 2010
El viernes 30 de abril de 2010 será el último día en que la Secretaria de la Ciudad recibirá solicitudes para recibir
boletas por correo. Las solicitudes para votar por correo se podrán realizar contactando a la Encargada de las
Votaciones Anticipadas a la siguiente dirección: Connie Hooks, Early Voting Clerk [Encargada de las
Votaciones Anticipadas], P.O. Box 9960, College Station, Texas 77842, 979-764-3541 chooks@cstx.gov
PASADO Y APROBADO este 25avo día del mes de febrero de 2010.
DOY FE: APROBADO:
________________________ _______________________
Secretaria de la Ciudad, Connie Hooks Alcalde, Ben White
O:group/council/election10/notice of general election May 8, 2010.doc
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February 25, 2010
Consent Agenda Item No. 2c
Stop Loss Coverage
Policy Renewal for Plan Year 2010
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion on obtaining approval for
Stop Loss Coverage Policy Renewal with Blue Cross and Blue Shield for our self-funded
employee medical insurance plan for the plan year 2010, in the amount of $396,900.
Recommendation(s): Staff recommends approval of the Stop Loss Coverage Policy
Renewal for plan year 2010.
Summary: Stop loss coverage is an insurance policy that protects the City from specific
large claims and/or from an aggregate amount of overall high claims. The coverage is
provided by BlueCross/Blue Shield (BCBS). The 2010 expenditures for stop loss coverage
were approved by Council on December 10, 2009.
Council’s formal approval of the actual Stop Loss Coverage Policy Renewal for 2010 will
ensure the Policy has been accepted and acknowledged by Council.
Budget and Financial Summary: Funds are available in the Employee Benefits Fund.
Attachments: None
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February 25, 2010
Consent Agenda Item No. 2d
Fire Station No. 6 Design Contract
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion concerning a resolution
awarding the professional services contract (Contract No. 10-117) to Brown Reynolds
Watford Architects, Inc. in the amount not to exceed $595,000.00 for professional services
for the Fire Station No. 6 Project (GG-0903).
Recommendation(s): Staff recommends Council approval of the resolution and award
of the professional services contract to Brown Reynolds Watford Architects, Inc.
Summary: This project is for the construction of a new fire station as identified for the
2008 bond election during a facilities planning session in early 2004. Fire Station No. 6 will
be located on the southwest corner of University Drive and Tarrow Street. This location will
provide coverage and improve response time to the University Drive corridor.
Budget & Financial Summary: This project is funded from the 2008 Bond Authorization
in the amount of $6,990,000. Funds in the amount of $10,347.66 have been expended or
committed to date, leaving a balance of $6,979,652.34 for this contract award and future
expenses.
Attachments:
1. Resolution
2. Project Location Map
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Fire Station No. 6
U N I V E R S I T Y D R E
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Fire Station No. 6
Location Map
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February 25, 2010
Consent Agenda Item No. 2e
Delinquent Ambulance Services Account Collections
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on a contract for
Delinquent Account Collections for Ambulance Services revenue for an estimated
annual expenditure of $35,000.00 to Emergicon.
Recommendation(s): Staff recommends approval of the collection contract with
Emergicon for delinquent account collections for Ambulance Services revenue for an
annual estimated expenditure of $35,000.00.
Summary: This contract is for collection services on delinquent accounts where an
individual or entity owes monies to the City for ambulance services provided by the
City. This agreement allows a third party service provider (collection agency) to
collect these delinquent fees on behalf of the City. The collection agency will receive
15% for ambulance services accounts collected.
Budget & Financial Summary: On July 31, 2009, the City received proposals for
Automated Ambulance Billing and Accounts Receivable Services, which included a
request for delinquent ambulance account collections. The review team evaluated
and ranked the proposals. Emergicon was the top ranked firm for Ambulance Billing
and Accounts Receivable Services and Collections. At the time the proposals were
received, the city was under contract with another firm for ambulance delinquent
account collections. That contract expired in December and was extended on a
month to month basis until RFP’s could be received and evaluated.
In the proposed contract, the City is not responsible for paying the collection fee
unless the collection agency is successful in collecting from the delinquent party.
In FY 07 through 09 approximately $339,347 was referred to collections and $29,698
was collected on delinquent ambulance service revenues. Emergicon’s being HIPPA
compliant, and thus able to directly access the delinquent ambulance service
customer’s account, could help increase this collected amount.
Attachments:
1. Services Contract with Emergicon (Available in City Secretary’s Office)
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February 25, 2010
Consent Agenda Item No. 2f
Delinquent Utilities, Municipal Court Fines/Fees, and Other Miscellaneous
Account Collections
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on a contract for
Delinquent Account Collections for Utilities, Municipal Court Fines/Fees, and other
miscellaneous revenue for an estimated annual expenditure of $45,000.00 to
McCreary, Veselka, Bragg & Allen, P.C.
Recommendation(s): Staff recommends approval of the collection contract with
McCreary, Veselka, Bragg & Allen, P.C. for delinquent account collections for Utilities,
Municipal court Fine/Fees, and other miscellaneous revenue for an annual estimated
expenditure of $45,000.00.
Summary: This contract is for collection services on delinquent accounts where an
individual or entity owes monies to the City for utility services, court fines/fees, or
other services provided by the City. This agreement allows a third party service
provider (collection agency) to collect these delinquent fees on behalf of the City.
The collection agency will receive 12% for utilities, and miscellaneous accounts
collected; the collection agency will receive 30% for Municipal Court fines and fees
imposed against unadjudicated offenses as provided by Article 103.0031 of the Code
of Criminal Procedure.
Budget & Financial Summary: On December 18, 2009, thirteen (13) proposals
were received in response to our Request for Proposals. The review team evaluated
and ranked the proposals. McCreary, Veselka, Bragg & Allen, P.C. was the top ranked
firm for Utilities, Municipal Court Fines/Fees, and other miscellaneous revenue
collection. In the proposed contract, the City is not responsible for paying the
collection fee unless the collection agency is successful in collecting from the
delinquent party.
In FY 07 through 09 approximately $319,617 was collected and $63,922.28 was paid
to the collection agency on annual purchase orders of $100,000. Excluding the
Municipal Court Collections, which are paid by the court defendant and the
Emergency Ambulance services collections, which are being contracted for
separately, the City received $183,387 and paid $27,508.07, thus the size of the
annual purchase order from is reduced from $100,000 to $45,000.
Attachments:
1. Services Contract with McCreary, Veselka, Bragg & Allen, P.C. (Available in City
Secretary’s Office)
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February 25, 2010
Consent Agenda Item No. 2g
2009 Racial Profiling Analysis Report
To: Glenn Brown, City Manager
From: Jeffrey Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding the racial
profile report required annually by Senate Bill 1074, of the Texas 77th legislative
session.
Recommendation(s): This item is presented according to statutory requirements.
Staff requests Council’s acceptance of this report.
Summary: Each year, in an effort to remain transparent to our community, the
Police Department employs an independent consultant to analyze traffic stop data
and develop this report. This year’s analysis yields remarkable similarities to past
year results with no significant anomalies regarding racial profiling. The report
further indicates that the department is in compliance with state law and continues
to employ best practice strategies. A copy of this report has been provided to the
City Secretary’s Office for review.
Since January 1, 2002, the College Station Police Department, in accordance with the
Texas Racial Profiling Law (SB No. 1074), has been required to implement and
maintain policy and procedures to satisfy the requirements of the law. The
requirements include:
· Development of a policy, which clearly defines the acts that constitute racial
profiling and prohibits any peace officer employed by the department from
engaging in racial profiling.
· Conduct Racial Profiling Training to Law Enforcement Officers.
· Implementation and publication of complaint and disciplinary processes for
addressing racial profiling complaints.
· Development of a policy which establishes procedures for reviewing video and
audio documentation.
· Collection of tier 1 traffic stop data.
· Production of an annual report on police traffic contacts (tier 1) and
conveyance of that report to the City Council before March 1 of each year.
Budget & Financial Summary: n/a
Attachments:
2009 Racial Profiling Analysis Report can be viewed in the City Secretary’s Office.
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February 25, 2010
Consent Agenda Item No. 2h
BVSWMA/Twin Oaks Landfill Construction Change Order #6
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion to approve BVSWMA Twin
Oaks Landfill Construction Contract #08-232 Change Order #6 reduction in the amount of
$89,093.40.
Recommendation(s): Staff recommends approval of the Twin Oaks Landfill
Construction Contract #08-232 Change Order #6 reduction in the amount of $89,093.40.
Summary: Contract #08-232 Change Order #6 has six components, an increase of
$812.00 for the installation of grab bars in the maintenance building showers, an increase of
$3,981.00 for the installation of a separate air conditioning unit in the scale house IT
equipment room, and a reduction of $118,152.00 to replace the traditionally constructed
drivers service building (customer bathrooms) that was specified in the contract with a
precast modular building, an increase of $8,575.00 for exterior scale indicators, an increase
of $11,901.35 for electrical disconnects, and an increase of $3,789.25 for a concrete
encasement of an electrical conduit.
The shower grab bars are required by the Americans with Disabilities Act and were
inadvertently left of the final architectural plans and bidding documents. The separate air
conditioning unit installation change is due to a change in specifications for city it facilities
that occurred after design. Specifications now require a cooling system for it equipment that
is separate from a facility’s main HVAC system. The modular restroom building deduction is
a staff initiated cost cutting strategy after the drivers service building additive alternate #3
bid was awarded at a cost of $340,000. Additionally the building is a single pre-cast
concrete module that will result in lower maintenance costs over the life of the facility. The
exterior scale indicators are a staff upgrade request to improve efficiency when scaling in
and outbound loads. The electrical disconnects at the scale house and maintenance
buildings are in response to a request from the electric service provider, Mid-South Synergy.
The concrete encasement is for an electrical conduit that passes close to the existing
petroleum pipeline on the property, and is in response to a safety request from the pipeline
owner, Energy Transfer Corporation.
Budget & Financial Summary: Funding for the change order is available in the BVSWMA
Capital Improvement Project Fund. As BVSWMA is funded through an inter-local agreement,
both the Cities of Bryan and College Station are sharing the cost of this project. This item
will also require the approval of the Bryan City Council.
Attachments:
1. Contract 08-232 Change Order #6
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
February 25, 2010
Consent Agenda Item No. 2i
Clean Green Brush Disposal
Annual Exemption
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion to approve an annual purchase
order in the amount of $62,000 for disposal of heavy brush at the City of Bryan Composting
Facility. This item is exempt from competitive bidding as described in Texas Local Government
Code, Chapter 252.022.
Recommendation(s): Staff recommends approval of the purchase request for the City of Bryan
Composting Facility in the amount of $62,000 for brush disposal.
Summary: The following purchases are available from one source and thereby exempt from
competitive bidding in accordance with LGC 252.022 (a) (7) (c) gas, water, and other utility
service. The Sanitation Division initiated clean green brush collection operations for residential
customers in 1994. This operation diverts brush and yard waste from disposal at the landfill and
transports it to the composting facility for recycling. The Sanitation Division has disposed of over
34,000 tons of brush at the Composting Facility since program inception, and the tonnage disposed
has increased annually with growth in the City's residential areas.
The Sanitation Division is currently being charged $21.50 per ton for material disposed of at the
facility, and will expend approximately $62,000 for brush collected during FY10.
Budget & Financial Summary: Funds are budgeted and available in the sanitation solid waste
fund, residential collection division.
Attachments: None
67
February 25, 2010
Consent Agenda Item No. 2j
Holleman Drive Extension Project (ST0913)
and a Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving a construction contract (Contract No.10-102) with Ricky J. Palasota d/b/a Brazos
Valley Services, in the amount of $1,616,713.09 for the Holleman Drive Extension project,
and approval of a resolution declaring intention to reimburse certain expenditures with
proceeds from debt.
Recommendation(s): Staff recommends approval of the construction contract, and
recommends approval of the resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
Summary: The Holleman Drive Extension project will include the construction of a major
collector roadway beginning at the existing intersection of Holleman Drive and FM 2818, and
merging in to existing Jones Butler Road as shown on the current City of College Station
Thoroughfare Plan. Other improvements in the scope of work include the extension of a
water line, installation of a storm sewer, 6-feet wide sidewalk, and a 12-feet wide multi-use
path. Irrigation sleeves will be installed with the construction of the roadway to allow for
landscaping and irrigation to be installed after the roadway is complete.
The existing portion of Jones Butler Road, between FM 2818 and Dowling Road will be
closed and abandoned after the construction of the Holleman Drive Extension is completed.
The remainder of Jones Butler Road between Dowling Road and Rock Prairie Road will be
renamed to Holleman Drive.
Budget & Financial Summary: This project is currently included in the Streets Capital
Improvement Projects Fund with a budget of $2,000,000. However, the entire budget has
not been appropriated to date. The additional required appropriation, in the amount of
$1,121,454, will be included on an upcoming budget amendment. In addition, $130,000 will
be included on the budget amendment to establish a budget of $130,000 in the Water
Capital Improvement Projects Fund for the Water portion of this project. If the budget
amendment is approved, the total project budget will be $2,255,000. Funds in the amount
of $202,936 have been expended or committed to date, leaving a proposed balance of
$2,052,064 for this construction contract and future expenses. It is anticipated that a
approximately $500,000 of the total construction cost will be recoverable through future
assessments and that the Water portion of the project will be reimbursed by the developer.
The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt” is necessary for this item because a portion of the long term debt has not been issued
for the project. The debt for the project is scheduled to be issued later this fiscal year.
68
Attachments:
1.) Resolution
2.) Project Location Map
3.) Bid Tabulation
4.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
69
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77
February 25, 2010
Consent Agenda No. 2k
Emerald Ridge Subdivision, Phase 1 –
Sanitary Sewer City Participation Request
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion for City participation
providing sanitary sewer, street and drainage improvements in the Emerald Ridge
Subdivision, Phase 1 being made per City Code of Ordinances, Chapter 12, Unified
Development Ordinance, Article 8, Subdivision Design and Improvements, Section 8.5,
Responsibility for Payment for Installation Costs, Oversized Participation for a total
requested City participation of $284,482.86.
Recommendation(s): Staff recommends approval.
Summary: Improvements to the wastewater collection system in the vicinity of Emerald
Parkway and Bent Oak Drive are required to satisfy a TCEQ directive. Several years ago, a
sewer manhole at this intersection experienced chronic overflows during heavy rain, and
this was resolved by operational changes at the treatment plant that reduced the back
pressure in this line. However, the sewer lines in this area must be relocated to completely
resolve the problem, and a Capital Improvement Project was initiated to address those
requirements. Subsequently, the proposed development of Emerald Ridge Subdivision
provided the opportunity to participate with the developer in constructing the needed
improvements.
Emerald Ridge Subdivision, Phase 1, replaces and reroutes the existing 21 & 24 inch
sanitary sewer mains. Associated street and drainage improvements are required to re-
route the pipe. Subsequently, the developer’s engineer demonstrated that the existing
sanitary sewer system was adequately sized for the developer’s specific development. This
City participation request is the construction cost for replacing the existing subject 21 & 24
inch sanitary sewer mains, as well as associated street and drainage improvements at the
terminus of Emerald Parkway.
This City Participation Agreement is mutually beneficial, and will resolve a TCEQ directive,
so staff recommends approval.
Budget & Financial Summary: Funds in the amount of $297,064 are budgeted for this
project in the Wastewater Capital Improvement Projects Fund. $6,005.77 has been
expended or committed to date, leaving a balance of $291,056.23.
Attachments:
1. Location Map
2. Ordinance approving City Participation Agreement
3. Request Letter
City Participation Agreement on file in the City Secretary’s Office
78
79
80
81
82
February 25, 2010
Consent Agenda Item No. 2L
Neighborhood Park Land Acquisition Project
Northgate Park
Resolution Determining Need
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
Resolution that will authorize City staff to negotiate for the purchase of a drainage area
needed for future development of the Northgate Park.
Recommendation(s): Staff recommends Council approval of the Resolution.
Summary: The subject property encompasses 0.915 acres of land and serves the
neighborhood as a drainage way and utility corridor. Upon the City’s purchase, it will
continue those uses and will become part of the future Northgate Park. Several adjoining
properties have been acquired for the development of the park. The subject property was
assumed to be owned by the City, however, it was recently discovered that it had never
been properly dedicated by plat. In order to clear title and establish City ownership for
future park use, staff will need to negotiate with the property owners for the purchase of
the property.
Budget & Financial Summary: Funds for this project are budgeted in the Parks Capital
Improvement Projects Fund as part of the Neighborhood Parks Revolving Fund. The total
budget for this project is $1,000,000 and $421,339 has been expended or committed to
date, leaving a balance of $578,661 for future expenditures. The cost of purchasing the
property is unknown at this time.
Attachments: Resolution Determining Need
Field Notes and Survey
Location Map
83
84
85
86
87
88
89
90
Drainage Area0.915 acres
Northgate Parkapprox. 1.5141 acres
College Main C h e r r y S t
Boyett St
S p r u c e S t
Tauber St
First St
L o u i s e A v
Second St
Stasney St
C r o s s S t
Northgate Park
´
91
February 25, 2010
Consent Agenda Item No. 2m
Month-to-Month Renewal Agreement for Rental and Laundering
Of Work Uniforms
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
month-to-month renewal agreement and authorization of expenditures for City-wide Rental
and Laundering of Work Uniforms with Unifirst for $4,500.00 per month.
Recommendation(s): Staff recommends approval of the month-to-month renewal
agreement and authorization of expenditures with Unifirst for $4,500.00 per month.
Summary: The current contract expired February 18, 2010. New proposals are being
solicited and will open on February 18, 2010. Since the original contract was less than
$50,000, the City Manager approved the contract. Staff anticipates bringing a new contract
to Council on or before in April 30, 2010. Expenses until a new contract is executed will
exceed the City Manager’s delegated authority and therefore this item is being presented for
Council’s authorization of expenditures with Unifirst for $4,500.00 per month.
Budget & Financial Summary: Funds are available and budgeted in the General Fund, for
Electric, Streets & Drainage, Sanitation, and Fleet.
Attachments:
Executed month-to-month renewal agreement
92
93
February 25, 2010
Consent Agenda Item No. 2n
Water Well Rehabilitation Contract
To: Glenn Brown, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding adoption of a
resolution approving construction contract #10-099, with Alsay Inc. in the amount of
$268,849 for the Water Well Rehabilitation project.
Recommendation: Staff recommends Council approve the resolution.
Summary: This project will replace the existing Well pumps, and their associated column
assemblies, from Wells #1, #3 and #5. The pumps in Wells #1 and #3 are at the end of
their expected service life and need to be replaced to ensure reliable production throughout
the upcoming high water demand season. The pump in Well #5 is undersized for the
production permit of that Well and needs to be upgraded. During the time that the pumps
are out of the Wells, the Wells will be inspected with video equipment, following industry
standards, to check and ensure there are no problems with any of the construction
associated with the Well’s cementing, casing or screened sections. Upon completion of Well
inspections, the new pump assemblies will be installed in Wells #1, #3 and #5 and water
quality testing will be completed to return these Wells into service, per Regulatory
requirements. Once the Wells are back in service, a wire-to-water efficiency test will be
completed on the pump and motor components at each Well to identify the benchmark of
efficient performance at that Well facility.
Alsay, Inc. is the low bidder, and they are presently drilling Well 8 for the City and
performing satisfactorily. This contract will ensure the dependability of our water wells and
staff recommends approval.
Budget & Financial Summary: Funds have been budgeted and are available within the
Water Services Capital Account to complete this project.
Attachments:
Bid tab
Resolution
94
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101
February 25, 2010
Regular Agenda Item No. 1
Holleman Extension Assessment Ordinance
To: Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action, and discussion on an
ordinance ordering improvements and levying assessments against various persons and
their property for the payment of a part of the cost of a portion of public improvements for
the extension of Holleman Drive from its intersection with FM 2818 and making a connection
to the existing Jones-Butler roadway just east of the Dowling Road Pump Station.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: On January 14, 2010 Council approved a resolution ordering that the
improvements be made and approving the plans and adopting the engineer’s estimate,
stating that the City will be assessing the abutting properties on a front foot basis,
establishing terms for the assessment, instructing the City Secretary to file notice of lien
assessment with the County Clerk, calling a public hearing to be held on February 25, 2010
and directing the City Secretary and Director of Public Works to make proper notifications of
said hearing. The notices of the hearing were made and we are ready to hold the public
hearing.
The ordinance closes the public hearing and levies the assessments for the project.
Budget & Financial Summary: The paving assessment against Capstone CS totals
$496,386.72
Attachments:
1. Assessment Ordinance
2. Project Map
3. Assessment Roll
102
103
104
105
106
107
108
109
Holleman Extension Ordinance
EXHIBIT B
PAVING ASSESSMENT ROLL
Item #Description Unit Unit Price Quantity Total % assd amt. assd.
1 Mobilization L.S.30,000.00$ 1 30,000.00$ 90%27,000.00$
2 Demolition L.S.14,150.00$ 1 14,150.00$ 90%12,735.00$
3 Dewatering Existing Pond L.S.2,500.00$ 1 2,500.00$ 90%2,250.00$
4 Construction Staking L.S.25,000.00$ 1 25,000.00$ 90%22,500.00$
5 Replace Fence for Dowling Road Pump Station L.S.8,750.00$ 1 8,750.00$ 0%-$
6 Clearing and Grubbing Ac.1,000.00$ 8.7 8,700.00$ 90%7,830.00$
89,100.00$ 72,315.00$
7 Embankment for Street Construction (complete in place) (from off-site
source provided by contractor as needed)C.Y.$5.85 10,180 59,553.00$ 90%53,597.70$
8 Excavation Street Construction (includes removal/stockpiling topsoil)C.Y.$3.00 5,895 17,685.00$ 90%15,916.50$
9 Embankment within existing pond area (in accordance with Geotech
Report) (from off-site source provided by contractor)C.Y.8.50$ 775 6,587.50$ 90%5,928.75$
10 Over-Excavation within existing pond area (in accordance with Geotech
Report) C.Y.5.00$ 775 3,875.00$ 90%3,487.50$
11 8" Chemically Stabilized Subgrade S.Y.3.06$ 22236 68,042.16$ 90%61,237.94$
12 6" Crushed Limestone Base S.Y.12.00$ 328 3,936.00$ 90%3,542.40$
13 8" Crushed Limestone Base S.Y.16.00$ 358 5,728.00$ 90%5,155.20$
14 6" HMAC Surface Course (including prime coat & seal coat)S.Y.54.00$ 358 19,332.00$ 90%17,398.80$
15 2" HMAC Surface Course (including prime coat)S.Y.21.00$ 543 11,403.00$ 90%10,262.70$
16 2" HMAC Overlay S.Y.27.00$ 201 5,427.00$ 90%4,884.30$
17 Remove and Replace 1.5" HMAC to remove traffic grooves L.F.20.00$ 314 6,280.00$ 90%5,652.00$
18 8" Reinforced Concrete Pavement (4,000 psi)S.Y.27.00$ 19727 532,629.00$ 90%479,366.10$
19 Ditch Liner L.F.2.00$ 730 1,460.00$ 90%1,314.00$
20 Sidewalk (4" Reinf. Concrete)S.F.3.00$ 14363 43,089.00$ 90%38,780.10$
21 Demo Exist. Concrete Island S.F.10.00$ 75 750.00$ 90%675.00$
22 Hike/Bike Trail (4" Reinf. Concrete)S.F.3.00$ 27177 81,531.00$ 0%-$
23 ADA Accessible Sidewalk Ramps EACH 750.00$ 23 17,250.00$ 90%15,525.00$
24 Median Nose EACH 150.00$ 8 1,200.00$ 90%1,080.00$
25 Brick Pavers - Median S.F.6.00$ 2090 12,540.00$ 90%11,286.00$
26 Traffic Control L.S.30,393.00$ 1 30,393.00$ 90%27,353.70$
27 Solid Sod (St. Augustine)S.F.0.32$ 17284 5,530.88$ 0%-$
28 Street Lighting and Conduit L.S.49,500.00$ 1 49,500.00$ 0%-$
29 Electrical Primary Conduit L.S.95,733.00$ 1 95,733.00$ 0%-$
30 Installation of Traffic Signals, Mast Arm and Pedestrian Signals & Poles
per plans and special conditions L.S.16,000.00$ 1 16,000.00$ 0%-$
31 6" Sch 40 PVC Conduit for Irrigation L.F.8.00$ 674 5,392.00$ 0%-$
32 2" Sch 40 PVC Conduit for pedestal poles L.F.6.00$ 131 786.00$ 0%-$
33 Striping and Signing L.S.26,620.00$ 1 26,620.00$ 90%23,958.00$
1,128,252.54$ 707,471.24$
Site Preparation
Site Preparation Subtotal
Paving Construction
Paving Subtotal
1 OF 3 2/9/2010
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Holleman Extension Ordinance
EXHIBIT B
PAVING ASSESSMENT ROLL
34 18" RCP Pipe, (ASTM C-76, CL III) (Structural Backfill)L.F.39.37$ 323 12,716.51$ 90%11,444.86$
35 21" RCP Pipe, (ASTM C-76, CL III) (Structural Backfill)L.F.46.08$ 215 9,907.20$ 90%8,916.48$
36 24" RCP Pipe, (ASTM C-76, CL III) (Structural Backfill)L.F.46.08$ 218 10,045.44$ 90%9,040.90$
37 30" RCP Pipe, (ASTM C-76, CL III) (Structural Backfill)L.F.54.20$ 976 52,899.20$ 90%47,609.28$
38 12" HDPE Pipe, (ADS, N-12 or approved equal w/water-tight joints) L.F.33.00$ 56 1,848.00$ 90%1,663.20$
39 7'x5' PreCast Reinf. Box Culvert (ASTM C1433)L.F.240.00$ 161 38,640.00$ 90%34,776.00$
40 7'x5' Headwall w/4:1 Sloped Wingwalls EACH 4,000.00$ 2 8,000.00$ 90%7,200.00$
41 6'x5' PreCast Reinf. Box Culvert (ASTM C1433)L.F.231.00$ 150 34,650.00$ 90%31,185.00$
42 6'x5' Headwall w/4:1 Sloped Wingwalls EACH 4,000.00$ 1 4,000.00$ 90%3,600.00$
43 6'x5' x 30 deg. Bend for Reinf. Box Culvert EACH 1,848.00$ 1 1,848.00$ 90%1,663.20$
44 Grate Inlet for 6'x5' Reinf. Box Culvert EACH 6,000.00$ 1 6,000.00$ 90%5,400.00$
45 30" RCP 6:1 Sloped Headwall EACH 850.00$ 5 4,250.00$ 90%3,825.00$
46 24" RCP 6:1 Sloped Headwall EACH 700.00$ 2 1,400.00$ 90%1,260.00$
47 18" RCP 6:1 Sloped Headwall EACH 500.00$ 3 1,500.00$ 90%1,350.00$
48 Standard 15' Recessed Inlet EACH 3,500.00$ 2 7,000.00$ 90%6,300.00$
49 Standard 10' Recessed Inlet EACH 3,000.00$ 4 12,000.00$ 90%10,800.00$
50 Standard 5' Recessed Inlet EACH 2,500.00$ 7 17,500.00$ 90%15,750.00$
51 5' Recessed Inlet w/ Open Back EACH 2,800.00$ 1 2,800.00$ 90%2,520.00$
52 Standard Junction Box EACH 2,500.00$ 3 7,500.00$ 90%6,750.00$
53 Area Inlet EACH 2,800.00$ 1 2,800.00$ 90%2,520.00$
54 Remove/Replace 5' Wide Concrete Flume L.F.25.00$ 25 625.00$ 90%562.50$
55 Rock Rip-Rap Channel Lining S.Y.30.00$ 754 22,620.00$ 90%20,358.00$
260,549.35$ 234,494.42$
56 12" PVC, C900 Cl 200, Water Line, Str. Backfill L.F.30.55$ 1,549 47,321.95$ 0%-$
57 12" Ductile Iron Pipe, ANSI/AWWA C151/A21.5, CL 350 L.F.40.00$ 18 720.00$ 0%-$
58 8" PVC, C900 Cl 200, Water Line, Str. Backfill L.F.20.00$ 112 2,240.00$ 0%-$
59 6" PVC, C900 Cl 200, Water Line, Non-Str. Backfill L.F.20.00$ 10 200.00$ 0%-$
60 20" Steel Encasement (Open Cut) (3/8" thick) (includes painting, casing
spacers, and end seals)L.F.86.50$ 152 13,148.00$ 0%-$
61 16" Steel Encasement (Open Cut) (3/8" thick) (includes painting, casing
spacers, and end seals)L.F.76.25$ 69 5,261.25$ 0%-$
62 Fire Hydrant Assembly Ea.3,300.00$ 3 9,900.00$ 0%-$
63 18"x12" M.J. Tee Ea.3,500.00$ 1 3,500.00$ 0%-$
64 18"Butterfly Valve Ea.3,600.00$ 1 3,600.00$ 0%-$
65 12"x24" M.J. Anchor Coupling Ea.400.00$ 2 800.00$ 0%-$
66 12"x45 deg. Bend Ea.500.00$ 6 3,000.00$ 0%-$
67 12"x11.25 deg. Bend Ea.500.00$ 1 500.00$ 0%-$
68 12" M.J. Gate Valve Ea.1,700.00$ 6 10,200.00$ 0%-$
69 12"x8" M.J. Tee Ea.600.00$ 2 1,200.00$ 0%-$
70 8" M.J. Gate Valve Ea.950.00$ 3 2,850.00$ 0%-$
71 8"x24" M.J. Anchor Coupling Ea.185.00$ 1 185.00$ 0%-$
72 6"x6" Tee Ea.260.00$ 1 260.00$ 0%-$
Water System Construction
Drainage System Subtotal
Drainage System Construction
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Holleman Extension Ordinance
EXHIBIT B
PAVING ASSESSMENT ROLL
73 6" Gate Valve Ea.700.00$ 1 700.00$ 0%-$
74 6"x90 deg. Bend Ea.200.00$ 1 200.00$ 0%-$
75 6"x24" Anchor Coupling Ea.125.00$ 1 125.00$ 0%-$
76 4" Blow Off Valve Assembly Ea.1,500.00$ 1 1,500.00$ 0%-$
77 2" Blow Off Valve Assembly Ea.700.00$ 2 1,400.00$ 0%-$
108,811.20$ -$
78 Erosion Control Plan & Sedimentation Control (per Item 106) (includes
silt fencing, construction exits, straw bale barriers, inlet protection,
grass seeding, and any other sedimentation control devices)L.S.30,000.00$ 1 30,000.00$ 90%27,000.00$
30,000.00$ 27,000.00$
ASSESSABLE
COSTS
1,616,713.09$ 1,041,280.66$
TOTAL FRONTAGE
ASSESSABLE
COSTS $/FOOT
6383.28 $1,041,280.66 $163.13
OWNER FRONTAGE ASSESSMENT WATER LINE REMAINING COSTS TOTAL
CAPSTONE-CS, LLC 431 OFFICE PARK DRIVE, BIRMINGHAM
ALABAMA 35223-24111 3042.96 496,386.72 108,811.20 - 605,197.92
CITY OF COLLEGE STATION 3340.32 544,893.94 466,621.23 1,011,515.17
TOTAL 6383.28 1,041,280.66 108,811.20 466,621.23 1,616,713.09
Water System Subtotal
Erosion Control Construction
Erosion Control Subtotal
Total Construction Cost
3 OF 3 2/9/2010
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C:\DOCUME~1\tmcnutt\LOCALS~1\Temp\Affidavit of Jo Ann Sette.docx 2/22/2010 9:53 AM 1
IN THE MATTER OF
HOLLEMAN ROAD EXTENSION PAVING ASSESSMENT
THE STATE OF TEXAS §
§ AFFIDAVIT OF JO ANN M. SETTE
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority, personally appeared JO ANN M. SETTE, who
being duly sworn, upon her oath deposed and stated:
“My name is Jo Ann M. Sette. I am over the age of twenty one years. I am of sound mind and
capable of making this sworn statement.
I am a Texas State Certified General Real Estate Appraiser (TX #1-322511-G) and have held the
MAI designation (Member Appraisal Institute) of the Appraisal Institute since 1986 (Member
#7846) and the SRA designation (Senior Residential Appraiser) since 1981. I am also a
Licensed Texas Real Estate Broker (License #0205226) and J. Mikeska & Co. is State of Texas
H.U.B.-certified.
My training and experience include a B.S. degree from Texas A&M University (1975). Upon
graduation I was employed as a Real Estate Salesperson for The Hamilton Company in Bryan,
Texas. In 1977 I became an appraisal trainee at American Savings (Houston) and then was
employed as a staff appraiser by National Realty Consultants (Houston) beginning in 1978. The
company then became known as Hamilton-Bolton, Inc. with offices in Houston, Austin, and
Bryan/College Station and I served as Office Manager of the Bryan/College Station office until
opening J. Mikeska & Co. in 1986.
J. Mikeska & Company has completed appraisals for mortgage purposes, estate settlements, and
eminent domain proceedings on a wide variety of real property including apartments, multi- and
single-tenant retail buildings, single and multi-tenant office buildings, bowling alleys, movie
theaters, light industrial buildings, residential subdivisions, mobile home parks, farms and
ranches, and commercial and vacant land. Market Studies and Appraisals for Low Income
Housing Tax Credit Apartments have also been completed.
J. Mikeska & Co. completed appraisals for the City of College Station for paving assessments for
the extension of Longmire Drive, south of Graham Rd. in 1983 and 1985.
The properties on the assessment roll for the extension of the Holleman Drive Extension Project
south of Harvey Mitchell Parkway (FM 2818) have been examined by me.
I am familiar with property values in the vicinity of the Holleman Drive extension.
I am familiar with the value of properties that have been improved with curbs and gutters versus
those properties that are not improved.
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C:\DOCUME~1\tmcnutt\LOCALS~1\Temp\Affidavit of Jo Ann Sette.docx 2/22/2010 9:53 AM 2
J. Mikeska & Co. completed an appraisal of the Holleman Drive Extension Project effective
December 1, 2009 as attached hereto. The properties which will front Holleman Drive as a result
of the extension will be enhanced in value as shown in said appraisal.
There are no other properties on the assessment with exception of land owned by the City of
College Station.
As stated in the appraisal mentioned above, the factors considered in rendering my opinion of
value include access, visibility, and utility. These items are fully discussed within the appraisal.
Based on information provided to me by the City of College Station as to the nature of
improvements, the estimated market value of the properties fronting the proposed Holleman
Drive extension will be enhanced upon completion of construction of the street extension in
excess of the amount to be assessed. This estimate assumes that all construction will be
completed per the plans/surveys provided and as awarded by resolution by City Council of
College Station for bid # 10-33 and per specifications required Federal and State guidelines for
public roadways and that the amount of assessment is as presented in the Ordinance considered
by the City Council on February 25, 2010.”
Further Affiant saith not.
___________________________________
JO ANN M. SETTE, Affiant
SUBSCRIBED AND SWORN TO BEFORE ME, a Notary Public, on this the
____ day of February, 2010, to certify which witness my hand and seal of office.
____________________________________
Notary Public in and for the State of Texas
114
IN THE MATTER OF
PAVING ASSESSMENTS ON THE HOLLEMAN EXTENSION PROJECT
THE STATE OF TEXAS §
§ AFFIDAVIT OF MARK SMITH, P.E.
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority, personally appeared MARK SMITH, P.E., who
being duly sworn, upon her oath deposed and stated:
“My name is Mark Smith. I am over the age of twenty one years. I am of sound mind and
capable of making this sworn statement.
I am the Director of Public Works for the City of College Station. I have been director of Public
Works for 16 years. I am a licensed engineer in the State of Texas (license # 55357) and have
been licensed since 1984.
I am familiar with the Holleman Extension Project. I hired Mitchell & Morgan, the firm that
designed the proposed roadway extension and met with them regularly during the design process
to direct their efforts and to communicate the project’s scope. The Holleman Extension project
will extend a minor collector street from Jones Butler Road, near its intersection with Dowling
Road, across property owned by The City of College Station and across property owned by
Capstone, CS. The portions of the project that will be assessed include the roadway, curb and
gutter, sidewalks and storm drains.
I directed Mitchell & Morgan to prepare an estimate of the project. That estimate of assessable
improvements totaled $2,005,056.00. The total frontage on the project is 6,383.28 feet making
the estimated assessment $314.11 per front foot. This information was presented to City Council
at a public hearing and meeting held on January 14, 2010.
I prepared the paving assessment roll that is Exhibit B to the assessment ordinance based on the
actual bid prices for the Holleman Extension Project. The figures on this exhibit reflect the
portion of the project costs that will be assessed against the abutting property owners. The cost
per foot to be assessed is $163.13.
The total assessable costs are $1,041,280.66. 47.7% of the assessable costs are assessed against
CAPSTONE-CS, LLC. The remaining assessable costs will be paid by the City of College
Station.”
115
Further Affiant saith not.
_________________________________________________
Mark Smith
Director of Public Works
City of College Station
SUBSCRIBED AND SWORN TO BEFORE ME, a Notary Public, on this the ____ day of
February, 2010, to certify which witness my hand and seal of office.
____________________________________
Notary Public in and for the State of Texas
116
February 25, 2010
Regular Agenda Item No. 2
Unified Development Ordinance Amendment – Municipal Industrial Facilities and
Private Utility Buildings
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion on a possible amendment to
Chapter 12, “Unified Development Ordinance,” Section 7.9, “Non-Residential Architectural
Standards” and Section 11.2 “Defined Terms” of the Code of Ordinances of the City of
College Station, Texas related to architectural requirements for municipal industrial facilities
and private utility buildings.
Recommendation(s): The Planning & Zoning Commission considered this item at their
regular meeting on February 18, 2010. A recommendation will be available at the Council
meeting. Staff recommended approval.
Summary: The proposed amendment would exempt municipal facilities of an industrial
nature and private utility buildings (such as equipment buildings at sub-stations) from the
Non-Residential Architectural (NRA) Standards contained in the City’s Unified Development
Ordinance (UDO). Currently the UDO includes an exemption for both public and private
developments on industrial-zoned properties. Because municipal facilities and many private
utilities are permitted in all zoning districts, it is unusual that such property carry an
industrial zoning designation. The proposed amendment would allow these facilities to
comply with the same standards that are in place for privately developed industrial facilities
and could be expanded to exempt certain private utility buildings if adequately screened.
The proposed amendment would exempt only those municipal facilities that are industrial in
nature, such as a wastewater treatment plant or electrical substation. Non-industrial
facilities, such as a municipal court or City hall, would still be required to comply with the
NRA standards.
The City Council briefly discussed this item in a workshop session in January, 2010. As a
result of that discussion, staff has developed an approach for the Council to review City
facilities in the project development / design stage so that design standards can be applied
at the Council’s discretion because of location or use, if necessary.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
117
118
119
February 25, 2010
Regular Agenda Item No. 3
Code Coordination Sub-Committee Appointments
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding appointment of
membership to the Code Coordination Sub-Committee.
Recommendation(s): Staff recommends the Council appoint the Council member of this
Sub-Committee.
Summary: In December the Council created the Code Coordination Sub-Committee with
membership consisting of the Mayor, the Chair of the Planning and Zoning Commission, the
Chair of the Zoning Board of Appeals, The Chair of the Design Review Board, the Chair of
the Landmarks Commission, a Council Member, and a Citizen at Large designated by the
Mayor. To date, the following positions have been filled:
Mayor
Chair of P&Z – John Nichols
Chair of ZBA – Jay Goss
Chair of DRB – Awaiting appointment by John Nichols
Chair of Landmarks Commission – Scott Shafer
Council Member – Not yet Assigned
Citizen at Large – Wallace Phillips
This item is to allow Council to appoint the remaining Council position. The first meeting of
the Sub-Committee has been scheduled for XXXXXXX.
Budget & Financial Summary: NA
Attachments:
1. Staff Memo (from December 2009)
120
November 9, 2009
To: City Council
From: Bob Cowell, AICP, Director of Planning & Development Services
RE: Establishment of a Code Coordination Sub-Committee
Code Coordination Sub-Committee (CCC)
Purpose: Facilitate coordination among the Council, Boards, and Commissions
that use/implement City development codes and regulations resulting
in an effort to keep the codes and regulations responsive to current
needs and methods.
Scope of Authority: The Sub-committee is a coordination committee offering analysis and
recommendation to the Council regarding adopted codes and
regulations. The Sub-committee is not a decision-making body nor is
it intended to review specific amendments to codes and regulations,
which remain the purview of the P&Z Commission and City Council.
Membership: The Sub-committee shall consist of the following members:
· (2) City Council appointees – The Mayor and one other Council
Member. The Sub-Committee shall be chaired by the Mayor or his
appointee
· The Chair of the Planning & Zoning Commission or his/her designee
· The Chair of the Zoning Board of Adjustment or his/her designee
· The Chair of the Design Review Board or his/her designee
· The Chair of the Landmark Commission or his/her designee
Meetings: The Sub-committee shall meet as deemed necessary by the
membership but not less than quarterly. One of the meetings shall be
concurrent with the annual Comprehensive Plan and UDO reviews
conducted by the P&Z Commission and City Council.
Miscellaneous: The Sub-Committee shall be supported by the staff of the Planning &
Development Services and other City staff as deemed necessary. The
Sub-Committee shall develop and maintain Rules of Procedure to
govern their operations.
121