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Home My WebLink About09/13/2010 - Special Agenda Packet - City Council (2)Mayor Councilmembers Nancy Berry Jess Fields Mayor ProTem Dennis Maloney John Crompton Katy-Marie Lyles City Manager Dave Ruesink Glenn Brown Agenda City Council Special Meeting Monday, September 13, 2010 at 6:00 pm Council Chamber 1101 Texas Avenue College Station, Texas 1. Call to order. 2. Presentation, possible action, and discussion on an ordinance adopting the City of College Station 2010-2011 Budget; and presentation, possible action and discussion ratifying the property tax revenue increase reflected in the budget. 3. Presentation, possible action, and discussion on approval of an ordinance adopting the City of College Station 2010-2011 ad valorem tax rate of $0.447543 per $100 assessed valuation, the debt service portion being $0.220194 per $100 assessed valuation and the operations and maintenance portion being $0.227349 per $100 assessed valuation. 4. Presentation, possible action, and discussion regarding selection of applicants to various Citizen Boards and Committees. 5. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Personnel {Gov’t Code Section 551.074}; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. City Auditor b. Municipal Court Judge c. City Manager d. Council Self-Evaluation 6. Action on executive session. 7. Adjourn. APPROVED: ___________________________ City Manager Notice is hereby given that a meeting of the City Council of the City of College Station, Texas will be held on the 13th day of September, 2010 at 6:00 pm at City of College Station Council Chamber, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted the 10th day of September, 2010 at 5:00 p.m. By: _______________________________ Sherry Mashburn, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on September 10, 2010 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________________ By ________________________________. Date this _______________day of ____________________, 2010. CITY OF COLLEGE STATION, TEXAS By_______________________ Subscribed and sworn to before me on this the _______________day of __________________, 2010. _____________________________________ Notary Public – Brazos County, Texas My commission expires: ___________________________ This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . September 13, 2010 Special Agenda Item No. 2 Fiscal Year 2010 - 2011 Budget Adoption To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion on an ordinance adopting the City of College Station 2010-2011 Budget; and presentation, possible action and discussion ratifying the property tax revenue increase reflected in the budget. Recommendation(s): Staff recommends the City Council approve the ordinance adopting the proposed 2010-2011 budget with any changes the Council wishes to include. A summary of changes the City Council has discussed will be presented to the Council for consideration. Staff also recommends the City Council ratify the property tax revenue increase reflected in the budget. Summary: There are two actions in this agenda item. First is the consideration of the 2010 - 2011 proposed budget. The City Council received the proposed budget on August 11th, 2010 and held budget workshops on August 11th, August 16th, August 17th, and August 18th. The City Council held a public hearing on the proposed budget on August 26th. The charter requires that the City Council adopt a budget no later than September 27th. The City Council will need to include any proposed revisions to the budget in the motion to adopt the budget. The second action is ratification of the property tax revenue increase reflected in the budget. This action is required by Chapter 102.007 of the Local Government Code which says the following: "(c) Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate as required by Chapter 26, Tax Code, or other law." The proposed budget will result in additional property tax revenues over last year totaling $677,901, or 2.9%, and all of that is tax revenue to be raised from new property added to the tax roll this year. It is important to note that this requirement is different from the Tax Code requirements of the calculation of the effective tax rate which compares the overall value of properties on the tax rolls last year to this year. This increase in property tax revenues is due to new property being added to the tax rolls. The proposed tax rate is $0.447543 per $100 assessed valuation which is the effective tax rate. Budgetary and Financial Summary: The following is an overall summary of the proposed budget. Subtotal Operation and Maintenance: $208,147,674 Subtotal Capital: 25,233,026 Total Proposed Budget: $233,380,700 Attachments: 1. FY 11 Budget Ordinance 2. Attachment A September 13, 2010 Special Agenda Item No. 3 Ad Valorem Tax Rate Adoption To: Glenn Brown, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion on approval of an ordinance adopting the City of College Station 2010-2011 ad valorem tax rate of $0.447543 per $100 assessed valuation, the debt service portion being $0.220194 per $100 assessed valuation and the operations and maintenance portion being $0.227349 per $100 assessed valuation. Recommendation(s): Adopt a tax rate. Summary: On August 18th, the City Council discussed the tax rate and decided not to consider a rate higher than the effective rate of $0.447543. As a result, no additional public hearings or notices were required. The highest tax rate the City Council can consider is the effective tax rate of $.447543. The tax rate must be adopted as two separate components – one for Maintenance and Operations and one for debt service. The effective tax rate of $0.447543 per $100 assessed valuation was used to prepare the proposed budget. If the City Council adopts a tax rate lower than the effective rate, the budget will have to be amended and reduced. Budgetary and Financial Summary: The effective tax rate of $0.447543 per $100 assessed valuation will generate approximately $24.3 million. The property taxes are used to fund the general debt service of the City as well as a portion of the operations an d maintenance costs of the General Fund. Attachments: 1. Tax Rate Ordinance - $0.447543 per $100 assessed valuation $0.227349 M&O $0.220194 Debt Service $0.447543 Total Tax Rate September 13, 2010 Regular Agenda Item No. 4 Appointment of Citizens to Various Boards and Committees To: Glenn Brown, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding selection of applicants to various Citizen Boards and Committees. CITIZEN MEMBERSHIP Bicycle, Pedestrian and Greenways Advisory Board Cemetery Committee Construction Board of Adjustments and Appeals Design Review Board Historic Preservation Committee Landmark Commission Medical Corridor Citizen Advisory Committee Attachments: Notebook of Citizen Committee applications provided prior to meeting.