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HomeMy WebLinkAbout01/12/2009 - Special Agenda Packet - City CouncilMayor Ben White Mayor ProTem Lynn Mcllhaney City Manager Glenn Brown CITY OF COLLEGE STATION Councilmembers John Crompton James Massey Dennis Maloney Lawrence Stewart David Ruesink Agenda College Station City Council Mini Retreat Monday, January 12,2009 at 8:30 AM Carter Creek Wastewater Treatment Plant College Station, Texas 1. Presentation, possible action, and discussion regarding a presentation on undeveloped property owned by the City of College Station. 2. Presentation, possible action, and discussion regarding a presentation outlining options to address the City's need for additional office and public meeting space. 3. Presentation, possible action, and discussion regarding Wolf Pen Creek Corridor Water Feature Proposal, as requested by Council at the December 19,2008 Wolf Pen Creek Oversight Committee meeting. 4. Presentation, possible action, and discussion regarding development and the development review process. 5. Presentation, possible action, and discussion regarding progress and activities related Green College Station policy and strategies. 6. Presentation, possible action, and discussion regarding the HotelIConvention Center project. 7. Presentation, possible action, and discussion regarding updates from City Council members that attended the Texas Municipal League and the National League of Cities annual conferences. 8. Adjourn. Notice is hereby given that a Mini Retreat of the City of College Station City Council will be held on the 12th day of January, 2009 at 8:30AM, Carter Creek Wastewater Treatment Plant, 2200 North Forest Pkwy, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the 9th day of January, 2009, at 8:30 am Glenn Brown, City Manager City of College Station, Texas By: Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above notice of meeting is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.~ov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on January 9, 2009 at 8:30 am, and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this - day of ,2009 CITY OF COLLEGE STATION, TEXAS BY:. STATEOFTEXAS ) ) COUNTY OF BRAZOS 1 Subscribed and sworn to before me on this the day of ,2009. Notary Public - Brazos County, Texas My commission expires: January 12, 2009 Council Retreat Item 1 City Land Holdings To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding a presentation on the undeveloped property owned by the City of College Station. Recommendation(s): After consideration and discussion of information presented, provide direction to staff. Summary: The City of College Station owns real property throughout the City. This presentation will provide a summary of the real properties owned by the City - both land that is being utilized by City departments to provide core services and/or to assist with operations and properties that are not in use. Budget & Financial Summary: None Attachments: None January 12, 2009 Council Retreat Item 2 City Offices - Next Steps To: Glenn Brown, City Manager From: Chuck Gilman, Director of Capital Projects Agenda Caption: Presentation, possible action, and discussion regarding a presentation outlining options to address the City's need for additional office and public meeting space. Recommendation(s): After consideration and discussion of information presented, provide direction to staff. Summary: Staff will deliver a presentation outlining alternative approaches to address the City's need for additional office and public meeting space, and the need to consolidate City operations. The presentation will outline alternatives that include options for expansion and renovation at the existing City Hall site; options for new construction at the Krenek Tap site; and the option to purchase existing office space and renovate the facility to meet the needs of the City. Budget & Financial Summary: None Attachments: None January 12, 2009 Council Retreat Item 3 Wolf Pen Creek Corridor Water Feature Proposal Presentation To: Glenn Brown, City Manager From: Marco A. Cisneros, Director, Parks and Recreation Agenda Caption: Presentation, possible action, and discussion regarding Wolf Pen Creek Corridor Water Feature Proposal, as requested by Council at the December 19, 2008 Wolf Pen Creek Oversight Committee meeting. Recommendation(s): Staff requests that the City Council provide input and policy direction on the Wolf Pen Creek Corridor Water Feature Proposal. Summary: The City of College Station has a large investment in the Wolf Pen Creek Corridor. One of the pending projects for the Corridor is the development of a $1.2 million water feature to be built somewhere inside the Corridor itself. The development of this water feature was a condition of the land acquisition of a land parcel that was needed for the construction of some of the WPC Upper Trails System. The Wolf Pen Creek Tax Increment Finance Board (WPC TIF Board) at its December 2, 2008 meeting decided on a concept and location for the proposed water feature. The Wolf Pen Creek Oversight Committee at its December 19, 2008 agreed in principle with the concept recommended by the WPC TIF Board but recommended an alternate site for the proposed improvements. The WPC Corridor Water Feature Proposal consists of an interactive water feature with rock and wolves incorporated into the final design in keeping with the design standard that already exists in the Corridor. It will be designed to be enjoyed in multiple levels of interaction - driving, jogging, walking, sitting and getting wet. The Parks and Recreation Advisory Board will also review this proposal at their January 13, 2009 Board meeting. Budget & Financial Summary: The City has $1.2 million allocated from the WPC TIF funds for the development of this water feature. The water feature project needs to be under contract for construction prior to the scheduled expiration of the WPC TIF Fund on December 31, 2009. Attachments: 1. Wolf Pen Creek Master Plan, 7/98 2. Wolf Pen Creek TIF Fund Summary, 12/08 3. Wolf Pen Creek TIF Fund Pro Forma, 12/08 4. Wolf Pen Creek TIF Board Project Ranking, 12/08 5. Wolf Pen Creek Land Acquisition Warranty Deed exerpt, 2/05 City of College Statlon Wolf Pen Creek TIF Fund Fund Summary FYOB FYOB FY09 FY09 % Change In FY07 Uevlsed Year-End Base Approved Budget from Actual Budget Estlmate Budget Budget FYOB to FY09 BEGINNING BAtANCE 52.475.434 $1,630,174 %1.630.174 $1.567.826 $1,567,826 REVENUES Ad Velorem Taxes COGS $ 226,246 $ 227.000 $ 246.673 S 254,000 $ 254.000 11.89% Ad Velorem Taxes CSlSD 398.144 418,OW 478.707 495.000 495.000 18.42% Ad Valorem Taxes Brazos County 220,227 194,000 226,247 233,000 233,000 20.10% Inveslmenl Earnings 80.084 10,000 32.000 10.000 10,DOO 0.00% Other NIA Total Revenues S 924.701 8 849,000 $ 983.627 S 992.000 8 992.M)O 16.84% TOTAL FUNDS AVAILABLE 83.400.195 $ 2,479.174 $ 2.613.801 $2.559.826 $2,559.826 3.25% EXPENDlTURES & TRANSFERS Capital Projecls (Upper Trails) $ 690,424 $ - $ .- $ 8 NIA Addllbnal Capllal Projecls WPC Arnphilheater Additions NIA WPC Water Feature - 1.199,615 3,500 1.196,115 1.196.115 -0.29% Engineering NIA Debt Service 1,078.775 1,042,475 1;042.475 - -100.00% Ofher 822 NIA Total Expenditures &Transfers $1.770.021 $ 2.242.090 $ 1.045.975 $1.196.115 $1,196,115 -46.65% Increase (Decrease) In Fund Balance $ (845.320) 3 (1.393.090) S (62.348) $ (204.115) $ (204.115) -85.35% ENDING FUND BALANCE $1.630.174 5 237.084 $1,567,826 $1.363.711 $1.363.711 -- The Wolf Pen Creek (WPC) TIF Fund accounts for ad Wolf Pen Creek TIF -Sources valorem tax and other revenues that are accrued to the ~d valorem Taxes WFC TIF District. The fund also accounts for expenditures on projects that take place in the districr The TIF receives ad valorem taxes from the City, School District and County on the incremental increase in AdV~loremTaxes assessed valuation (captured value) over the base year 50% (1 989). This fund is prepared on the modified accrual basis of accounting. Underthis basis, revenues are recognized d vatorem Taxes when they become measurable and available to finance 26% expenditures of the current period Expenditures are recognized when the related fund liability is incurred with Wolf Pen Creek TIF - Uses the exception of several items. The hll listing of these exceptions can be found in the Financial Policies on page F-I. The ad valorem revenue estimate of $992,000 is based on an estimate ofthe anticipated captured value in the TlF to be generated in FY09. In FY09, expenditures totaling $1,196,115 are budgeted. These expenditures are for the construction ofa water feature in the WollPcn Creek area. Funds remaining at the end ofthe year will be retained in the hnd and programmed as specific projects are identified. 73e WPC TIF will expire December 31, 2009. City of College Station Wolf Pen Creek TIF Fund Pro Forma FY08 FYO8 FY 07 Revised Year-End FY 09 FYlO Actual . Budget Estimate Projected Projected BEGINNING BALANCE $2,475,494 . $ 1,630,174 $ 1,630,174 $ 1,567,826 $ 71 1 REVENUES Ad Valorem Taxes COCS $ 226,246 $ 227,000 $ 246,673 $ 254,000 $ 254.000 Ad Valorem Taxes CSlSD 398,144 41 8,000 478,707 495,000 495,000 . AdValorem Taxes Brazos County 220,227 194,OW 226,247 233,000 233,000 investment Earnings 80,084 10,000 32,000 10,000 10,000 Other 0 Total Revenues $ 924,701 $ 849,000 $ 983,627 $ 992,000 $ 992,000 TOTAL FUNDS AVAILABLE $3,400,195 $ 2,479,174 $ 2,613,801 $ 2,559,826 $ 992.711 EXPENDITURES 8 TRANSFERS Capital Projects (Upper Trails) Additional Capital Projects WPC Amphitheater Additions WPC Water Feature Engineering Debt Service Other Total Expenditures B Transfers Increase (Decrease) in Fund Balance $ (845,320) $ (1,393,090) $ (62,348) $ (1,567,115) $ 0 ENDING FUND BALANCE Wolf Pen Creek Tag Increment Financhg District Additi6mal Information far Board Rankinb of PrbJects EsUmated Avaflable Funds: Budget: $1,86D,D00 FY '05 Esf. Remaining funds &new Incrernenf: $9O,ODO N106-'08 Est. Total avaltable: $1,950,000 Wolf Pen Creek Tax Increment Financing District Additional Information for Board Ranking of Projects December, 2008 Average 3.6 3.8 5.2 6.4 6.4 6.8 - 7.4 9.0 10 Parking lot on Dartmouth - 130 spaces $510,000 Project Description Parking area along Colgate - 340 spaces, 2 phases plus cost $1,310,000 of land east of existing park (land not included) Festival Area (north of Arts Council) Upper Trails Phase 111 (south of creek up to apartments) Fountain Plaza/water feature Parking area next to Sears Upper Trails Phase IV connecting to Woodbrook Condos Lower Trails south side of creek(2,350' LF) Additional creek improvements Bus stop on Dartmouth (concrete paving and curbing only) $1,500,000- $2,000,000 Unknown $25,000 , 5. Estate created by Oil and Gas Lease fiom Metro Properties, hc. to W Inc., dated October 8, 1984, recorded in Volume 744, page 244, Brazos County, Texas. 6. Estate created by Oil and Gas Lease t?om The Seaford Group, Inc., to hco Oil Corporation, dated February u, 1992, recorded in Volume 1506, page 95, Official , Records of Brazos County, Texas. GRANTOR reserves unto itself and its successors a thirty (30) foot wide pedestrian access easement over and across Property as depicted onwbit B attached hereto apd by this reference incorporated herein, and may, at its option, construct sidewalks, bridge and related improvements incidental or necessary'to access GRANTOR'S reserved tract or parcel located ' adjacent to the south side of Property; provided, however, that such improvements do not interfere with GRANTEE'S use of Property. GRANTOR waives all rights with respect to the surface and no owner of the mineral estate shall ever have rights of ingress or egress except as may have.been reserved by GRANTOR under the reservations and exceptions expressly listed in this deed or its predecessors in title. GRANTOR, for the consideration and subject to the reservations fiom and exceptions to co.nveyance and warranty, GIVES and DEDICATES to GRANTEE the property, together with all and singular the rights and'appurtenances thereto in any wise belonging, to have and hold it to GRANTEE and GllANTEE's successors and assigns forever so long as G2MNT.EE approves Tau Increment Financingfiding in the total amount of 31,200,000.00 for water features to- be placed in the Volf Pen Creek Disfrict Tax Increment Remvestment Zone Number One. 8 GRANTEE fails to approve saiciJimding on or befoe May 1, 2005, the property shall automatically revert to GRANTOR pee and clear of any and all liens and encumbrances. GRANTOR binds GRANTOR and GRANTOR'S successors and assigns, to warrant aqi forever defend all apd singular the property to GRANTEE and G~Fs successors and assigns' against every person whomsoever lawfklly claiming or to claim the same or any part thereof, except as to the reservations from ahd exceptions to conveyance and warranty but only when the claim is by, through or under GRANTOR and not otherwise. When the context requires, singuIar nouns and pronouns include the plural. REAL ALCIEEMY I, L.P. a Texas Limited Partnership BY: Energy Alchemy, hc. Its General Partner BY: Paul Guernsey Vice President '.I THE STATE OF TEXAS ) - \ ACKNOWLEDGMENT January 12 2009 Council Retreat Item 4 "Developer Friendly" Discussion To: Glenn Brown, City Manager From: Bob Cowell, AICP, Director of Planning and Development Services Agenda Caption: Presentation, possible action, and discussion regarding development and the development review process. Recommendation: Staff recommends Council provide further direction to staff regarding policies they deem more developer friendly. Summary: At the request of Council, this item is intended to offer the opportunity for the Council to define how they would like to approach policy, regulation, process, etc. for private development proposals. Budget & Financial Summary: NA Attachments: NA January 12, 2009 Council Retreat Item 5 Green College Station Update To : Glenn Brown, City Manager From: Hayden Migl, Assistant to the City Manager Agenda Caption: Presentation, possible action, and discussion regarding progress and activities related Green College Station policy and strategies. Recommendation(s): Receive the Green College Station Progress Update and provide feedback and direction to City Manager. Summary: In 2007, at the request of City Council, the City Manager convened a Green College Station discussion group made up of a broad cross section of professional staff. The discussion group was charged with the following: 1) Identifying current programs and activities related to sustainability, resource conservation, and green activities within the organization; 2) Identifying best practices from other communities across the country; and 3) Recommending a policy with supportiug strategies for consideration by City Council These discussions led to the development of the Green College Station - White Paper on Resource Conservation and Sustainability, which was presented to City Council at its December 13, 2007 meeting. At the January 24, 2008 meeting, the City Council adopted a resolution recognizing Green College Station and outlining specific focus areas for the Green College Station Action Plan: 1) Energy efficiency and renewable energy 2) Air Quality / Reduction HCF footprint 3) Water conservation 4) Protection of open space and green areas 5) Green building At the April 24, 2008 meeting, the City Council appointed a Technical Task Force, detailed below, to assist the City Manager to develop the Green College Station Action Plan: Robin Autenrieth Margrit Moores Bruce Dvorak Hugh Stearns Ron Kaiser Stella Woodward Ming Han Li Bahman Yazdani This item is for discussion and review of the findings of the Task Force and city staff to date. Budget & Financial Summary: None at this time although many of the planned programs do have budget implications. Attachments: 1. Green College Station Progress Update Green College Station Progress Update Rationale for Resource Conservation and Sustainabilitv Programs Sustainability and conservation of resources has a direct connection to the quality of life in the community. Communities which are strategic in their use of resources have been able to improve and enhance the quality of life by making wise choices about providing for open and green space, reducing the carbon footprint, reducing water consumption, and reducing energy consumption. The International City/County Management Association (ICMA) suggests four interdependent elements to the quality of life aspects of sustainability: (a) balancing environmental stewardship; (b) economic development; (c) social equity; and (d) financial and organizational viability. These four factors assist cities in their ability to address the quality of life quotient in real and tangible ways. Sustainability initiatives when properly formed should result in real and tangible fiscal responsibility. Viewing sustainability holistically, cities can account for real savings in terms of deferring capital and operating costs. There should not be a one sided view of the initial cost to fund an initiative, but we should consider the savings both in terms of hard costs and conserving resources for future generations to enjoy and benefit. While there are common themes and points of emphasis to every community working towards sustainability, many of the problems and solutions are different for each community because each community faces a different environment, has different resources, and holds different values. It is for these very reasons that our approach to sustainability in College Station must be customized to our community environment, resource base, and values. Looking to our benchmark cities can provide us with strong guidelines and examples; however, it is not appropriate for us to appropriate another community's sustainability program. Our program must be unique to College Station with clearly articulated purpose and objectives. College Station citizens have been clear in their desire to promote sustainability and resource conservation. The City Council has identified Green College Station as one of its strategic issues. 'throughout the Comprehensive Plan Update, citizens have encouraged the protection of resources. The CPAC spoke specifically to the issue by adding language in the Plan goals to address sustainability and resource conservation. There is a clear case to be made for sustainability and conservation of resources in College Station. Our emphasis on the quality of life for the community demands that we aggressively work towards creating a culture in the community which embraces sustainability. Benefits of Comprehensive Green Prom There are a number of benefits for College Station to develop and implement a comprehensive Green program. Save Taxpayer Dollars A comprehensive strategy to promote green technology reducesthe capital investments in building new and additional infrastructure. Reducing water consumption could result in our not needing to invest in new water wells and increased treatment costs. Energy efficient facilities reduce the amount of energy consumed and in turn the dollar outlay for energy costs. Build Local Economy and Create Jobs Decreased energy costs and the provision of new energy services and technologies give local government and private firms a competitive edge. Demand for energy efficient products, services, and for new or alternative energy technologies expands local business and creates local jobs. Quality of Life Communities with efficient transportation, abundant biking and recreation areas, reliable long-term water and energy supplies, and similar programs report higher quality of life for their residents. Legacy of Leadership Now is the right time to implement a comprehensive sustainability policy for College Station. If we do not change what we are doing now, we face a future with traffic problems, inadequate water supplies, a deficient tax base, and lower quality of life. Background of Green Colle~e Station Efforts On December 13,2007, at the request of City Council, the City Manager convened a Green College Station discussion group made up of a broad cross section of professional staff. The discussion group was charged with: 1) ldentifying current programs and activities related to sustainability, resource conservation, and green activities within the organization; 2) ldentifying best practices from other communities across the country; and 3) Recommending a policy with supporting strategies for consideration by City Council. On January 24, 2008, the Council adopted the Green College Station resolution which contained the following policy statement for Green College Station: College Station is committed to being a leader in resource conservation and protection of our environment. Green College Station will express the City's commitment to achieve resource conservation and sustainability over the long-term. It is recognized there are four interdependent elements to the quality of life aspects of sustainability: (a) balancing environmental stewardship; (b) economic development; (c) social equity; and (d) financial and organizational viability. The College Station City Manager is directed to develop Green College Station Action Plan for Council approval to direct the City's efforts to implement its green strategies. The resolution also called for the appointment of a Technical Task Force to assist the City Manager to develop the Green College Station Action Plan. Capitalizing on the expertise of individuals associated with Texas A&M University as well as other subject experts in our community gives staff a larger source of knowledge to draw from as we develop our policies and programs. The Council subsequently asked the City Manager to identify a potential list of names for consideration to appoint to the Task Force. On April 24, 2008, the following were identified and agreed to serve the Council: Bahman Yazdani, PE, CEM (energy efficiency, emissions reduction) Ronald A Kaiser (water issues) Hugh Stearns (green construction) Robin L. Autenrieth, Ph.D., PE (water resources engineering, water safety) Ming Han Li Ph.D., PE Bruce Dvorak (stormwater quality and management, soil (green roofs, landscaping, "green" site erosion, sediment control, and landscaping) development, xeriscaping) Stella Woodward (general interest) Margrit Moores (Solid/hazardous waste issues) The Task Force met throughout the summer with staff members to discuss their particular areas of expertise. There were also two meetings of the entire Task Force and staff members involved with Green College Station efforts to discuss current programs, proposed programs and other possible ideas. One of the comments received most often from the Task Force is that College Station currently has many environmental programs, but they are not marketed or advertised enough to be well known. We already do much, but we are not sufficiently telling our story to make everyone aware of all we do. The original goal of this committee was to serve for a set number of months during which time the City would develop its green plan of action. Some members of the committee have expressed interest in continuing their service on an as needed basis. The City Council also reaffirmed their dedication to the Green College Station effort by including it as an additional strategic issue in their Strategic Plan at their Annual Strategic Planning Retreat held in July. Staff continues to be active in this effort. Numerous suggestions that were included in our initial plans have already been approved or they are coming to fruition. A few examples are the enactment of water conservation rates, making renewable energy available to our residents through the Wind Watts program, or the adoption of a landscape irrigation ordinance that went into effect January 1,2009. An initiative of this size includes all departments. One of the departments most integral to the success of Green College Station is the Parks and Recreation Department. PARD has been challenged to become one of the greenest departments in Texas and is working on a plan to meet that goal; however, elements of that plan are not currently included in the overall Green CS action plan. It is necessary to add this element to ensure this important segment receives proper attention. PARD is planning a presentation to the City Council in early 2009 outlining its plan to make its operations more sustainable. Performance measurement is a vital part of this entire movement. It is not wise to initiate programs if there is no way to determine if that program is meeting its expectations. Staff is also working to identify the proper performance measures to ensure the numerous green efforts are achieving their intent toward each of the elements listed above. Staff has begun compiling a list of performance measures to quantify the effectiveness of this program. These are meant to serve as dashboard indicators informing us whether the numerous programs in place are working. A draft list of these indicators can be found in Appendix I. We also need to ensure the general citizenry is included in the Green College Station movement. This has already been accomplished in a number of ways such as including green tips with our television programming, creating a Green CS website at www.cstx.qov/qreen, sponsoring a Green CS night at Brazos Valley Bombers Ballpark, incorporating green tips in the most recent edition of the PARD calendar, and sending out numerous press releases regarding environmental topics (holiday waste tips, recycling, water conservation tips, etc.). There are numerous other options to get the word out about all of the environmental programs the City has in place or are about to implement. These include holding a Citizens Congress focused on Green CS and possibly creating a concise brochure that provides the citizenry with readily available green information. Current Program and Activities The City is already investing meaningful dollars in resource conservation and sustainability programs throughout the organization and community. Gathering all of this information into one document made one thing overwhelmingly clear: the City of College Station has been involved in a number of environmentally friendly initiatives and individual departments were already anticipating new and expanded sustainability programs in their strategic business plans. Our current programs and activities fall into five main categories (See Appendix II for a list of current programs and activities). Although certain subject areas may usually fall under the purview of one department, that does not limit the programs and policies included in that area to a single department. For example, the City's Information Technology Department has multiple programs that fall under the Energy Conservation subject area. The following title areas simply serve as a way of categorizing the numerous programs the City is currently doing as well as all of the proposed policies and programs. Waste Reduction/Recycling We will reduce the overall volume of waste generated in the community while developing environmentally sound and economically feasible means to dispose of waste. We will implement these strategies through aggressive public education programs and investing in alterative waste reduction programs. Water Conservation We will reduce our overall water consumption and develop mechanisms to reuse water in the community. We will implement our strategies through aggressive public education programs, changes to our development ordinances, and instituting a conservation rate structure. Land Use We will develop specific strategies to promote efficient use of our land while protecting our natural resources. We will promote open and green space as a prominent component of our community character. Air Quality We will inventory global warming emissions in the City operations and in the community and set realistic reductions targets. We will accomplish this objective by promoting transportation options such as bicycle trails, commute trip reduction programs, and encouraging car pooling and public transit. Energy Conservation We will include renewable green energy in a portion of our purchased power for resale to College Station Utility customers while reducing the overall energy consumption. We will pursue these strategies through public education, ordinance revisions, incentive programs, and alternative rate strategies. -the complete list of programs for consideration and policies identified by staff and the Technical Task Force are included in Appendix Ill of this document. The programs and policies are split into two groups: immediate (those that can be completed within the next year) and intermediate (those that could be completed in one to three years). Policy Direction Needed From City Council As Green College Station continues to progress, there are a few decisions before Council for their direction. Dedicate a staff person to sustainability -The overall Green College Station program has not been the sole responsibility of any one staff person to this point. Although there are many individuals working on sustainability programs within their departments, there has not been one person marshalling Green CS initiatives. A person hired for this position would have Green CS as his or her assignment and all of the functions that it entails including constant contact with internal City staff involved in sustainability, networking with other cities, researching other green practices, and being involved in the publicity of the City's green programs. It is expected that the cost savings produced by this position would pay for his or her salary. This proposed staff person would also be under direct supervision of the City Manager's Office. FY 2010 Budget decisions - Many of the plans and programs outlined in this document will be coming before the Council during the FY 2010 budget process. Individual departments are incorporating Green CS into their strategic business plans and aspects of the plans are implemented through the annual budget process. In addition to the projected costs of these items, staff will need to be prepared with the cost savings as well as how the proposed programs promote sustainability. Establish the Green College Station Task Force as a standing committee - Green CS is an evolving program and even though a definitive list of planned programs and policies is outlined in this document, the changing environment, advancing technology and unpredicted opportunities will necessitate making changes to the plan. Some members of the Task Force have expressed a desire to continue serving in an advisory capacity. If this committee becomes more permanent, it is important that their intent be clearly defined. Incorporate Green PARD into Green CS -The inclusion of PARD'S plan to become more sustainable into the Green CS Action Plan is a logical next step. Many, if not all, of the changes proposed by PARD should fall into one of the existing five categories: Energy Conservation, Air Quality, Land Use, Water' Conservation and Recycling/Waste Reduction. Host a Citizens Congress focused on Green CS -There have been preliminary discussions on what would be included, timeline, etc. This would serve as a way for the City to showcase what we already do as well as gather feedback and ideas from the public. If desired, staff would like to have it in the spring to coincide with Earth Day. Appendix I Certified Green Inspector - Comprehensive Plan Update 2009 International Codes - Conduct an internal review of the 2009 International Codes and present them to Council for adoption by the end of 2009. Utilizing the very latest building codes enables staff to recognize (and allow) the most current, energy efficient building products available on the market today. Tree Preservation - Present a tree preservation ordinance to the City Council in calendar year 2009 for adoption. Energy Conservation Number of certified Good Cents homes and high efficiency air conditioner Annual kW reduced or avoided Number of on-site energy audits performed on commercial and residential accounts Number of Wind Watts participants Percentage increase of non-wood poles utilize the electric system Percentage of street lights equipped with monitoring devices Appendix I1 Curbside Recycling Public Works Drop Off City Office Recycling Used Motor Oil Recycling Center Household Hazardous Waste Collections Compost Training Classes Educational Outreach Program Tire Recycle Center White Goods Recycling Program local metal market. A BVSWMA employee, certified in Freon recovery, extracts Freon when necessary from A/C units, refrigerators, and compressors and the Freon is then recycled locally free of charge. Water Conservation Conservation-Oriented Water Rates: Conservation-oriented water rate structures are a recognized Best Management Practice for water conservation because they provide a price signal discouraging the wasteful or inefficient use of water. City Council adopted tiered water rate structure for Residential Single Family Customers effective 10/1/08. Landscape lrrigation Ordinance - Presented a landscape irrigation ordinance to Council in December 2008 (with an effective date of 1 January 2009) for adoption. This ordinance ensures water conservation by regulating the design, installation, and operation of landscape irrigation systems. UDO Landscape lrrigation Provision 10% point credit towards required landscaping is given where irrigation systems use water conservation techniques. System Water Audits and Water Loss Programs: This program is aimed at quantifying all water used by the utility, whether billed or unbilled, authorized or unauthorized. On a monthly basis water production records are compared with water billing records and operational practices to determine how much water use was actually billed. The goal is to maintain non-revenue water at 10% or less of water produced monthly & annually Public Information / Education Program: Several thousand College Station residents and Texas A&M students are contacted each year through a variety of programs. Target audiences are schools (4th, 5th, and gth grade science), homeowners, and civic groups. The 700 students participating in the Learning to be Waterwise 5th grade Science/Social Studies curriculum, for example, saved nearly 7 million gallons of water in FY08 alone. Meter Replacement Program: As water meters age they become less accurate. This affects the utility's overall water loss program and contributes to an increase in unbilled water. The first phase of this program replaced 4,000 aging, inaccurate %" & 518" water meters in April/May 2008. More inaccurate meters will be replaced in FY 09. Building / Land Use 2006 International Energy Conservation Code The lECC addresses the design of energy-efficient building envelopes and the selection and installation of energy efficient mechanical, water heating, electrical distribution and illumination systems and equipment in residential and commercial construction alike. 2006 International Building Code The IBC contains several important provisions related to green building practices. First, the IBC allows the use of used or refurbished materials in new construction provided they comply with the code provisions for new materials. Second, the IBC empowers the Building Official with the ability to accept "alternative materials, design and methods of construction" as long as the safety of the alternative can be demonstrated. Lastly, the IBC allows the use of numerous building products that employ proven "wood-efficient" approaches to design, material selection, and construction. Comprehensive Plan (including land use map, hike & bike plan, and T-Fare Plan The Future Land Use Plan - identifies redevelopment areas, making way for denser, more efficient development. The land use plan also contains a floodplain and streams designation, protecting flood prone areas from development. Hike/Bike Trails and Thoroughfare Plan Greenways Master Plan Ideally, Greenways are developed to create highly-connected networks, linking developed urban corridors with undeveloped natural areas. Greenways can also serve to protect flood-prone areas from development. Landscaping Requirements in the Unified Development Ordinance (UDO) The landscaping provisions are based on a point system and fifty percent of the required landscaping for each site must be provided by canopy trees. A ten percent point credit is allowed when an irrigation system utilizes a water-conserving system (such as drip irrigation). Tree Protection Standards in the UDO -As an incentive to preserve existing trees, additional landscaping points are awarded for retaining native trees that are protected during development. Stormwater Management Plan -The Stormwater Management Plan is a requirement to comply with College Station's National Pollutant Discharge Environmental System (NPDES) Permit. This program specifies certain Best Management Practices to be completed over a five (5) year period. Air Quality Preventative Maintenance -The City of College Station utilizes a preventative maintenance system to keep vehicles and equipment running smoothly, lasting longer, and burning fuel efficiently. Recycle Program -The City of College Station has adopted a recycling program to ensure that used oil, anti-freeze, oil filters, batteries, tires, and parts from city owned vehicles are not sent to the land fill. Old brake drums, junk parts, etc. go into scrap iron. Emission Reduction -All city vehicles with a diesel engine that were purchased after 2006 are equipped with a specific regeneration system that keeps unburned fuel out of the atmosphere. Alternative Fuel Vehicles -The City of College Station owns 9 vehicles which have a flexible fuel engine and one hybrid vehicle. Also, the city plans to replace old vehicles with hybrids when feasible. In the current budget, 2 vehicles have been identified that can be replaced with hybrids. No Idle Policy-The City of College Station's Public Works Department has successfully implemented a policy requiring all diesel vehicle engines to be turned off when the vehicle is not being driven. Routesmart -This optimization software is utilized by the City of College Station to analyze residential areas and determine the most efficient collection route through a neighborhood to minimize and eliminate back tracking, which wastes fuel and time. Signal Coordination -The City of College Station conducts signal coordination studies of roadways which operate under signal control to ensure that the signals are properly timed to provide an optimum level of vehicle progression along the roadway. Research has shown that properly timed signals can reduce vehicle delay by up to 10 percent and reduce vehicle emission Light Emitting Diodes (LEDs) -The City of College Station, when installing new signals or replacing old ones, uses LED signal heads because they consume significantly less electricity and last longer. Signal Connectivity-Through signal connections to a main computer, the signal timings can updated or modified without someone having to drive out to each individual signal, saving both time and fuel. Energy Conservation Renewable Power Offer CSU electric customers the opportunity to participate in renewable electric rates (wind power) beginning in 2009. Good Cents New Home Program Home performance program for new home construction above current International Code and local ordinances. Energy Back II Air Conditioning Rebate Program Air conditioning rebate program for existing homes replacing central unit air conditioning systems above current International Code and local ordinances. Energy Audits On-site energy audits provided for both residential and commercial CSU electric customers. Community Awareness and Education Public awareness of College Station Utilities' programs and offers are actively promoted through energy personnel's involvement in various events throughout the year. Other Energy Conservation Programs, Special Offers and Rebates Energy personnel further promote energy conservation measures through pilot programs, product distributions, system upgrades and joint efforts with other agencies. Public Education Television, radio, newspaper and periodical event and program advertising. Tree Partnerships Electric T&D contract for ROW trimming and tree replacement and utility friendly roadway beautification tree planting program. LCD Monitors - In August 2006, IT proposed changing the city standard computer monitor from cathode ray tube (CRT) technology to Liquid Crystal Display (LCD) technology. One of the main reasons of for this change is that the LCD monitors require significantly less power (34W vs. 80W) and generate less heat than CRT monitors. Server Virtualization - Due to software compatibility issues, many software application vendors require that their application run on its own server platform. As a result, as the city has grown, and the demand for software applications as also grown, the number of computer servers has grown. This growth in servers results in additional power requirements, and increased heat load in server rooms. Not only are servers expensive, adding to the hardware equipment base; but they are generally underutilized, with average CPU utilization less than 10 percent. Server virtualization uses special software to make an application believe that it is running on its own server platform, when in reality it can be running on the same physical server with multiple other applications. In this way, server virtualization decreases the number of physical servers needed, thereby reducing power requirements, generating less heat, and gaining efficiency. To date, there are ten virtual servers running on two actual servers. Remote Control of Computers - Over a year ago, IT started making greater use of remote control in troubleshooting. This process allows the technician to remote the user's computer and see exactly what the user is seeing on their monitor. This practice saves fuel by eliminating the need for the technician to travel to the user's location, and increases efficiency by enabling the technician to handle more calls, since travel between calls is eliminated. Appendix I11 Immediate (Within the next year) Zero Waste City Events Borrow a Bin Program Expand Public Outreach Program BVSWMA Scalehouse Enact Water Conservation Ordinances Landscape Irrigation Standards Xeriscape 2009 International Codes National Green Building Standard for Residential Construction Comprehensive Plan Update (land use, t-fare plan, and hikelbike plan, etc.) Identify and designate redevelopment and infill areas on the land use plan, update the hikelbike trail plan, update the thoroughfare plan, and incorporate measures that encourage smart growth. Greenways Master Plan Greenways are becoming increasingly recognized as ways to connect people and places with alternative transportation choices, such as bicycling, skating, and walking. Tree Protection Standards Staff recommends that tree protection be a mandatory requirement or that greater incentives to protect trees be provided. Such incentives may include increased landscaping requirement bonuses, density bonuses by clustering housing units to protect an area of trees, dimensional standard variations where trees may pose a site design challenge, buffer bonuses or a tree replacement program. In addition, Staff recommends an inventory be taken of native species and growth patterns in College Station to determine which trees should be protected. Air Quality Congestion Monitoring -With this information, the necessary steps, such as more frequent signal coordination studies, capacity improvements, etc. can be taken to combat increasing congestion levels. Energy Conservation Renewable Power Continue marketing efforts to CSU electric customers informing them of the opportunity to participate in renewable electric rates (wind power). Expand Tree Partnerships Expand current tree programs to encourage citizen involvement Efficient Lighting Incentives and Programs Development of both Commercial and Residential Lighting Public Education and Utility Marketing Expand current efforts through broader use of utility- associated media (bill inserts, website, etc.) along with existing City media outlets (Channel 19, radio, television, etc.). Code of Ordinances Amend current ordinances pertinent to electric strip heating systems and air conditioning Seasonal Energy Efficiency Ratio (SEER) values. Energy Star Equipment - As with many household appliances, computers are now available that carry the "Energy Star" rating. IT proposes to immediately make the Energy Star designation one of the decision criteria when making new computer purchases. Additionally, IT will request energy efficiency data for all future electronic equipment purchases. Turn Computers Off When Not in Use - Power management software is available to shut down computers and monitors during non-work hours, and to reduce power consumption after a set period of non-use. Some commercial companies and organizations have reported decreases in IT related power consumption of up to 30 percent. IT will investigate the available products and options and provide recommendation(s) in this area in the next 3 - 6 months. Intermediate (1-3 years) Waste Reduction / Recycling Multi-Family 81 Commercial Recycling On-site recycling for multifamily and commercial sectors will allow recyclables to be collected that otherwise would not be. Rock Prairie Road Landfill Methane gas produced by the Rock Prairie Road Landfill will be converted to electricity. The Methane to Energy project is expected to be completed in 18 to 24 months. Household Hazardous Waste Collection Facility Future plans for a Hazardous Waste drop off facility at the new Twin Oaks Landfill will allow residents to dispose of hazardous waste throughout the year. Compost Facility Future plans for a compost facility to include handling of food waste at the Landfill. Material Recovery Facility (MRF) It will allow for all regional landfill customers to bring co- mingled recyclables to the Twin Oaks Landfill, instead of source separating at the point of collection. Junior Master Compost Training Program This will target the teenage group wanting to learn more about backyard composting. There will be many fun activities to help them learn about composting. Water Conservation Conservation-Oriented Water Rates: Build on Residential Single-Family water rate structure by studying an appropriate conservation-oriented water rate structure for commercial and irrigation customers. Commercial Customers: Target date for commercial conservation rates is FY-10. Considering "Water Budget" method for irrigation customers. Incentive Programs Rain sensors on irrigation systems, Water-wise fixtures, Rain water collection systems Public Education Talk to "top 20" water users directly. Send bill inserts to all customers. Talk to Landscape Maintenance companies. Visit Classrooms. Outreach to HOAs. Hire Water Auditor in FY 08 to focus on conservation outreach. Rain Water Harvest Program Expand rainwater collection at City facilities (USC Training Building; BVSWMA compost demonstration sites; new City facilities). Partner with merchants and Texas AgriLife Extension on rainwater harvesting education, barrel sales, and outreach. Reuse of Treated Effluent Design contract underway with Lockwood, Andrews & IVewnam (LAN) to design reuse system between Carter's Creek WWTP and Veterans Park & Athletic Complex. Building / Land Use ICC Green Building Certification The certification exam will cover the green aspects of the International codes and help ensure that green and sustainable buildings are also safe. Once the Green Building Certification is available, the city should pursue having one or more plan examiners and/or building inspectors certified. LEED Standards for Municipal Facilities LEED promotes a whole-building approach to sustainability by recognizing performance in five key areas of human and environmental health: sustainable site development, water savings, energy efficiency, materials selection and indoor environmental quality. Storm Water Treatment An environmentally friendly parking lot design reduces pollution by providing a filter for storm water. This can be accomplished by a pervious parking lot surface, bioswales, or constructed wetlands that filter the pollutants from rainwater before it enters the storm water system. Air Quality Regional Traffic Operation Center -The City of College Station is working with the City of Bryan, Brazos County, the Texas Department of Transportation (TxDOT), the Texas Transportation Institute (TTI), and Texas A&M University to create a regional traffic operations center to monitor and potentially direct the areas transportation systems thus ensuring the most efficient use of the existing transportation system. Alternative Fuels -The City of College Station has looked into the use of alternative fuels and is interested in getting more information about bio-fuels. This fuel alternative appears to be a good option for the city by being environmentally friendly and less expensive than conventional fuels. Also, Fleet Services is exploring grant opportunities available for the use of propane or natural gas fueled vehicles. Car Sharing -The program allows its members access to vehicles strategically placed around a city, which are to be reserved and used on an hourly basis. The average hourly rate is $6 which covers gas, maintenance, and insurance. Car Sharing programs claim to reduce vehicle emissions and reduce the number of vehicles on the street by offering a less expensive way to have a car. Energy Conservation Air Conditioning Demand Response Program 2010 Strategic Plan proposal for a special study for AM1 (Automated Metering Infrastructure) feasibility. Expanded Rate Structure Incorporate Automated Metering Infrastructure to offer more flexible rates to customers. January 12, 2009 Council Retreat Item 6 Hotel/Convention Center To: Glenn Brown, City Manager From: David Gwin, Director of Economic and Community Development Agenda Caption: Presentation, possible action, and discussion regarding the Hotel/Convention Center project. Summary: In October of 2008, the City acquired the Chimney Hill Shopping Center for redevelopment as its long-awaited convention center. Staff has since implemented a rather extensive site stabilization process and program. After a comprehensive review of options for professional property management services, staff has determined that having the City assume management of the property is the most efficient and cost-effective model. Internal provision of these services will provide a higher level of customer service for the tenants and save the City approximately $45,000 per year. Staff has also initiated a plan to begin relocating tenants in order to be ready for the construction phase of the project. The tenant relocation plan will be fully implemented by Summer 2009. Since the proposed timeline is somewhat aggressive, staff has begun an assessment and potential restructuring of the existing departmental work program to better insure that adequate staff resources are available to keep this project on task and within its proposed implementation schedule. A plan in this regard should be finalized in the next few weeks. At this time, staff seeks direction from Council on several key issues related to moving into the next phases of the project. The issues are as follows: Scope of the Project - Determine Major Phase I Project Elements Conceptual Lay-Out - Review Conceptual Facility Orientation Plans Project Timeline - Review a Preliminary Project Implementation Schedule Next Steps - Receive Update on Several Items that will Commence Immediately Upon input and direction from the City Council on these items, staff stands ready to move this project into its next phase of implementation. Budget & Financial Summary: N/A Attachments: No Attachments January 12, 2009 Council Retreat Item 7 Updates from Council Members that Attended 'TML and NLC Annual Conferences To: Glenn Brown, City Manager From: City Manager's Office Agenda Caption: Presentation, possible action, and discussion regarding updates from City Council members that attended the Texas Municipal League and the National League of Cities annual conferences. Recommendation(s): None Summary: The City Council requested that this item be added to the agenda to discuss sessions and presentations attended at the Texas Municipal League Annual Conference held October 28-31, 2008 in San Antonio, Texas and the National League of Cities Congress of Cities and Exposition held November 11-15, 2008 in Orlando, Florida. Budget & Financial Summary: None Attachments: None