HomeMy WebLinkAbout01/28/2010 - Regular Agenda Packet - City CouncilMayor Council members
Ben White John Crompton
Mayor Pro Tem James Massey
Dave Ruesink Dennis Maloney
City Manager Katy-Marie Lyles
Glenn Brown Lawrence Stewart
Agenda
College Station City Council
Regular Meeting
Thursday, January 28, 2010 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Recognition of Appreciation to the City of College Station for support and contributions to the
2009 Patriot Day Celebration.
Designation as Member of Texas Round Up Fit Cities Program by Governor Perry
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 6:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirt y seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda b y majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for City Council Workshop and Regular Meeting,
December 10, 2009 and January 14, 2010.
b. Presentation, possible action, and discussion regarding a resolution in support of the 2010 U.S. Census.
c. Presentation, possible action and discussion on the annual renewal agreement for concrete meter boxes
with Sims Plastics of Waco for an annual expenditure of $88,192.00. This is the second and final renewal
option that is effective beginning February 11, 2010 through February 10, 2011. Bid #08-20.
City Council Regular Meeting Page 2
Thursday, January 28, 2010
d. Presentation, possible action, and discussion to approve a resolution awarding a contract for the
construction of a radio tower and equipment pad at the Twin Oaks Landfill to the lowest respo nsible bidder
AllState Tower of Henderson, Ky in the amount of $ 42,174.00.
e. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City
staff to negotiate for the purchase of public utility easements needed for new utilities to improve the
reliability of water and sewer service along Tauber and Stasney.
f. Presentation, possible action, and discussion regarding a resolution awarding the bid and approval of a
construction contract (Contract Number #10-091) with Prince Irrigation, Inc. in the amount of $94,334 for
trees and irrigation improvements on Eagle Avenue and Barron Road.
g. Presentation, possible action and discussion regarding the approval of a resolution to update the Interlocal
Agreement for Emergency Medical Ambulance Service to respond to emergencies in Brazos County and to
establish the annual fee for FY 2010 at $273,531.
h. Presentation, possible action, and discussion to ratify medical claims expenses of $37,913.15, claims
administrative fees in the amount of $27,217.40, and stop loss administrative fees in the amount of
$20,294.10 for a combined increase to the 2009 Blue Cross Blue Shield purchase order 090433, in the
amount of $85,424.65.
i. Presentation, possible action, and discussion regarding renewal of an Agreement for Services with the
Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues and
programs (Contract Number 09-085) in an amount not to exceed $128,980.00 per year.
j. Presentation, possible action, and discussion regarding approval of a Resolution that will authorize City
staff to negotiate for the purchase of easements needed for the Southwood Water and Wastewater
Rehabilitation Project.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
City Council Regular Meeting Page 3
Thursday, January 28, 2010
1. Presentation, possible action, and discussion regarding a resolution of the City Council of the City
College Station, Texas, approving and setting fees for Parks and Recreation activities and facilities for
Calendar Year 2010.
2. Public Hearing, presentation, possible action, and discussion regarding an ordinance repealing the
College Station Bikeway and Pedestrian Master Plan (October 2002), and A Network of Greenways for
College Station (May 1999) and amending the adopting Ordinance for the City of College Station
Comprehensive Plan (Ordinance Number 3186) and adopting the Bicycle, Pedestrian, and Greenways
Master Plan.
3. Public Hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12,
“Unified Development Ordinance,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of
the City of College Station, Texas by rezoning from A-O Agricultural-Open to R-1 Single Family
Residential 1.83 acres 2251 Sebesta Road, generally located east of Sandstone Subdivision and south of
Emerald Forest Phase #7, at the terminus of Emerald Parkway.
4. Public Hearing, Presentation, possible action, and discussion regarding approval of a Resolution that
will authorize City staff to negotiate for the purchase of right-of-way and easements needed for the
Victoria Avenue Extension Project.
5. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning 4 utility easements in Horse Haven Estates, Phase 5.
6. Public Hearing, presentation, possible action, and discussion approving an ordinance vacating and
abandoning a 0.85 Acre portion of Meadowland Street Right-of-Way, which is located more or less
along Lots 1 through 19 of the Meadowland Addition, and Lots 4 through 10, Block 2 of the North Park
Subdivision according to the plats recorded in Volume 94, Page 278, and in Volume 465, Page 37 of the
Deed Records of Brazos County, Texas.
7. Presentation, possible action, and discussion regarding an ordinance amending Chapter 11, “Utilities”
Section 4, “Electric Service” of the Code of Ordinances of the City of College Station, Texas having the
effect of lowering rates for residential wind energy customers and adding a wind energy option for
commercial electric customers.
8. Presentation, possible action, and discussion regarding a nomination to the Board of Managers of the
Brazos County Emergency Communications District.
9. Presentation, possible action, and discussion on appointment to vacant position on the Historic
Preservation Committee.
10. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
City Council Regular Meeting Page 4
Thursday, January 28, 2010
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, January 28, 2010 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 25th day of January, 2010 at 2:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certif y that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on January 25, 2010 at 2:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2010 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2010.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service mus t be made
48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
January 28, 2010
Consent Agenda Item No. 2b
2010 U.S. Census
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding a
resolution in support of the 2010 U.S. Census.
Recommendation(s): Staff recommends approval of the resolution.
Summary: This item is a resolution in sl-rpport of the 2010 U.S. Census.
Required once every 10 years by the U.S. Constitution, the census counts everyone
living in the United States, both citizens and noncitizens. Census data are used to
reapportion the U.S. House of Representatives, re-district each state and determine
the distribution of the Electoral College. Census data also directly affect how more
than $400 billion per year in federal funding is distributed to state, local and tribal
governments.
On a local level, Census data both public and private sectors to help determine
when to expand infrastructure and helps guide local decisions relating to business
development, school locations, infrastructure investments, expansion of water
services, and many other services.
In March 2010, more than 130 million addresses across the nation will receive a
census form. One of the shortest census forms in history, the 2010 Census form
asks 10 questions and takes only 10 minutes to complete. The City of College
Station benefits from a complete and accurate count of all of its residents as it will
provide valuable information about how the City has grown and help identify how to
best serve the citizens of College Station in the future.
Budget & Financial Summary: N/A
Attachments:
1. Resolution
RESOLUTION NO.
A RESO1,UTION OF TI-IE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, AFFIRTVIING THE cIm OF COLLEGE STATION'S SUPPORT OF AND
PARTNERSHIP WITI-I THE 201 o CENSUS.
WHEREAS, the U.S. Cens~zs Bureau is required by the Constitution of the United States of
America to conduct a count of the population and provides a historic opportunity for College
Station to help shape the fbundation of our society ~nd play an active role in American
democracy;
WHEREAS, The City of College Station is committed to ensuring eveiy resident is counted;
WHEREAS, more that $300 billion per year in federal and state funding is allocated to
communities, and decisions are made on matters of national and local importance based on
census data, including healthcarc, community development, housing, education, transportation,
social seivices, employment, and much more;
WHEREAS, census data determine how many seats each state will have in the U.S. House of
Representatives as well as the redistricting of state legislatures, county and city councils, and
voting districts;
WHEREAS, the 2010 Census creates hundreds of thousands of jobs across the nation;
WHEREAS,, eveiy Ccnsus Bureat1 worlter talres a lifethe oath to protect confidentiality and
ensure that data idcntifying respondents or theit: household not be released or shared for 72 years;
WHEREAS, a unitcd voice from businesses, government, community-based and faith-based
organizations, educators, media and others will allow the 2010 Census message to rcach a broader
au+ence, providing trusted advocated who can sparlr positive convcrsations about the 2010
Census;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CI'IY OF COLLEGE STATION,
TEXAS:
PART 1 : Supports the goals and ideals for thc 2010 Census and will
disseminate 2010 Cellsus information to encourage participation.
PART 2: Aslts its afmates and citizeils to partner toget11e.r to achieve an
accurate and complete count.
PART 3: Encourage peoplc in College Station to particip~te in events and
initiatives that will raisc overall awareness of the 201 0 Census and
increase participation among all populatioils.
ADOPTED this 28th day of Jmuaiy, A.D. 2010.
ATTEST:
City Secretary
APPROVED:
APPROVED:
January 28, 2010
Consent Agenda Item No. 2c
Annual Concrete Meter Boxes Renewal
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on the annual renewal
agreement for concrete meter boxes with Sims Plastics of Waco for an annual expenditure
of $88,192.00. This is the second and final renewal option that is effective beginning
February 11, 2010 through February 10, 2011. Bid #08-20.
Recommendation(s): Staff recommends approval of the renewal agreement with
Sims Plastics of Waco for an annual estimated expenditure totaling $88,192.00.
Summary: Purchases will be made as needed during the term of the agreement. The
concrete meter boxes are maintained in Water Inventory in an inventory account and
expensed as necessary during the agreement period.
Budget & Financial Summary: Funds are budgeted and available in the Water Fund.
Various projects may be expensed as supplies are pulled from inventory and issued.
Attachments: Signed renewal agreement letter.
RENEWAL ACCEPTANCE
By sigl~ing herewith, I aclulowledge and agree to renew Bid No. 08-20, for Concrete Meter
Boxes in accordance with all pricing, ter~ns and conditions previously agreed to and accepted in
an anlouilt not to exceed $88,192.00
I understand this renewal tell11 will be for the period beginning Februasy 11,201 0 through
Febiuary 10,201 1.
AUTHOIUZED REPRESENTATIVE
CITY OF COLLEGE STATION
Mayor DATE
ATTEST:
City Secretary DATE
APPROVED:
qty Manager DATE
DATE
Chief Financial Officer DATE
STATE OP TEXAS CORPORATE ACKNOWLEDGMENT
This instiument was aclmowledged on the day of c ,20_07 -
by ,dl-\$ s.4 W&NQ \l- in hislher capacity as *, (9 ~,.i '4-
r- l .
of
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b:r,~.v,,%.. . . ,Q-s.,- , ?kg+,; -----.-.)._--,..,.. e,- , a TEXAS .' _,...,
State of Texas
'"+;.;..' il.., ., ...... : ..... li ..., ;.;.,:>:..: .;.., ,.,, ; ,.,,-,, ,. . I-. -...---.- .--.. .--.*A,.
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STATE OF TEXAS
COUNTY OF BRAZOS
This instrument was aclcnowledged on the day of ,20-,
by - , in his capacity as Mayor of the City of College Station, a Texas
home-i-ule municipality, on behalf of said n~unicipality.
Notary Public in and for the
Statc of Texas
1101 Texns Aven~te
College Slalios 'IX 77840
SIbECIFICATIONS FOR
ANNUAL BLANKET ORDER FOR CONCRETE METER BOXES
BID #08-20
BID OPENING DATE: DECEMBER 18,2007 @ 200 P.M. CST
Bids will be received at the City of College Station Purchasing Department, 1101 Texas Avenue,
College Station, TX 77842, until Tuesday, December 18, 2007, at 2:00 p.m. CST, and publicly
opened and read aloud at City Hall, 1101 Texas Avenue, College Station, TX. Any questions
concerning the bid should be directed to Cynthia Sciulli, C.P.M., Buyer, Purchasing Services
Division, (979) 764-3437. Clearly mark return bid envelope with Bid # and Bid Opening
Date.
INTRODUCTION
Bids are solicited for concrete meter boxes for inventory with the following definitions, term and
conditions of bidding. Should this bid contain the City's standard contract terms, conditions and
insurance requirements, they will be attached as Exhibit A.
NOTE: Bid opportunities are posted on our website at ;-:,-. :: -1.::: ;.~-i::. Some bids, but not
a!], are conducive to receipt of bids via the City of College Station's On-Line Bidding
System. These bids are encrypted and remain effectively locked until the due date and
time. If you are interested in submitting your bid on-line, you must be registered with the
City of College Station. See On-Line Bidding at mww.~:~f.r.~r.~,i for more information.
SPECIFIC TERMS AND CONDITIONS
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the City of College Station Purchasing Services Division, unless otherwise
specified elsewhere in this bid request. All bidders are required to be informed of these Terms
and Conditions and will be held responsible for having done so:
CONCmTE METER BOXES 08-20
governing body or an employee or representative thereof, will cause to void all proposals of that
particular bid solicitation or request.
Communication
The City shall not be responsible for any verbal communication between any employee of the
City and potential bidder(s). Only written specifications and price quotations will be considered.
Delivew
All prices quoted shall be F.O.B. City of College Station. No freight or deliveiy charges will be
accepted unless shown on bid.
Exceptions
The bidder will note any exceptions to the conditions of this bid. If no exceptions are stated, it
will be understood that all general and specific conditions will be complied with, without
exception.
Extension of Contract
Upon completion of the term of the original contract and mutual agreement of both parties, the -
contract may be extended for up to two (2) additional one (1) year terms [three (3) years total].
In the event a new contract cannot be executed at the anniversary date of the original term or any
renewal term, the contract may be renewed month-to-month until a new contract is executed.
Fiscal Funding
This contract includes fiscal funding provisions. If, for any reason, funds are not appropriated to
continue this contract, said contract shall become null and void.
Forms
Bid proposals will be submitted on the forms provided by Owner. All figures must be written in
ink or typewritten. However, mistakes may be crossed out, corrections inserted adjacent thereto
and initiated in ink by the person signing the proposal. When discrepancies occur between
words and figures, the words shall govern.
Indemnification
The successful bidder agrees by entering into this contract, to defend, indemnify and hold Owner
harmless from any and all causes of action or claims of damages arising out of or related to
bidder's performance under this contract.
Interlocal Agreement
Successful bidder agrees to extend prices and terms to all entities who have entered or will enter
into joint purchasing interlocal cooperation agreemenl(s) with the City of College Station.
Notification
The City of College Station uses multiple channels for the notification and dissemination of all
invitations to bid. Approved methods of dissemination include: City of College Station website,
City of College Station Purchasing ofice, and RFP Depot (a third party notification firm). The
receipt of solicitations through any other means may result in the receipt of incomplete
specifications or addenda which could ultimately render your bid non-compliant. City of
College Station accepts no responsibility for the receipt or notifications of solicitations through
Page 4 of 12
December 1 1,2009
ATTN: Jared Stracener, Store Manager
Siins Plastics of Waco
5636 Frailklin Ave.
Waco, Texas 767 10
: Renewal 2 -- Bid #08-20
Concrete Meter Boxes
Dear Mr. Stracener:
The City of College Station appreciates the services provided by Siins Plastics of Waco this past
year. We would lilte to exercise our option to renew the above referenced agreeinent for the
tern1 of Febl-uary 1 1,2010 though February 10, 201 1.
If this mects with your company's approval, please complete this renewal agreement (including
notai-ization), and retulil it 110 later than Monday, Deceinber 28, 2009. Coiltingent upon City
Council approval, we will issue your coinpaily a new purchase order cffective Februa~y 1 1, 201 0
tlirougl~ February 10, 20 1 1.
Should you have ally questions, please contact ine via e-mail (ldavis@cstx.nov) 01- pl~one (979-
764-3558).
Lisa D. Davis, C.P.M.
Buyer
Attachment
January 28,2010
Consent Agenda Item No. 2d
Twin Oaks Radio Tower Construction
To: Glenn Brown, City Manager
From: Ben Roper, Director, Information Technology
Agenda Caption: Presentation, possible action, and discussion to approve a resolution awarding
a contract for the construction of a radio tower and equipment pad at the Twin Oaks Landfill to
the lowest responsible bidder AllState Tower of Henderson, Ky in the amount of $42,174.00.
Recommendation(s): Staff recommends approval of the resolution awarding a contract for the
construction of a radio tower and equipment pad at the Twin Oaks Landfill to the lowest
responsible bidder AllState Tower of Henderson, Ky in the amount of $42,174.00.
Summary: The new Twin Oaks Landfill requires connectivity for phones and computers from
its site to the City network. ITB 10-13 solicited bids to construct a self supporting radio tower
and associated equipment pad at the Twin Oaks site.
Budget & Financial Summary: Funding is available in the BVSWMA Capital Improvement
Project Fund. As BVSWMA is funded through an inter-local agreement, both the Cities of Bryan
and College Station are sharing the cost of this project. This item will also require the
approval of the Bryan City Council.
Attachments:
1. Resolution
2. Bid Tabulation
(Contract on file in the City Secretary's Office)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE CONSTRUClTON
OF TWIN OAIG RADIO TOmR AND EQUIPmNT PAD PROJECT AND
AUTHORIZING THE EXI>ENDATWUZ OF FWNDS.
WHEREAS, the City Council of the City of College Station, Texas, solicited bids for the
consttuction of the Twin Oaks Radio Tower and Equipment Pad Project; and
WHEREAS, the selection of AllState Tower, Inc. is being recommended as the lowest
responsible bidder for the construction services related to the construction of the Twin Oaks
RadioTtower and equipment pad; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby hnds that Allstate Tower, Inc. is the lowest
responsible bidder.
PART 2: That the City Council hereby approves the contract with AllState Tower, Inc. for
$42,174.00 for the labor, equipment, and materials related to the Twin Oaks
Radio Tower and Equipment Pad Project.
PART 3: That the funding for this Contract shall be as budgeted from the Twin Oaks
Landfill Project (BV 0802) in the amount of $42,174.00.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of A.D. 2010.
A'M'EST: APPROVED:
City Secrctaiy, College Station
APPROVED:
COLLEGE STA'I'ION
City Attorney, College Station
RADIO TOWER AND EQUIPMENT PAD CONSTRUCTION
TWIN OAKS LANDFILL
ITB 10-13
k' \
Base Bid
Bid Bond
Certification
Addendun 1
Addendum 2
Addendum 3
Notes:
$ 42,174.00
Y
Y
Y
Y
Y
$ 61,723.67
Y
Y
Y
Y
Y
$ 107,984.60
check
Y
N
N
N
$ 48,654.00
Y
Y
Y
Y
Y
5% discount if
awarded both
contracts; ITB
10-13 and RFP
10-14
$ 79,500.00
no seal
Y
Y
Y
Y
$ 44,946.00
Y
--
Y
Y
Y
Y
$ 42,893.00
Y
Y
Y
Y
Y
$ 48,133.00
Y
Y
Y
Y
Y
January 28, 2010
Consent Agenda Item No. 2e
Tauber and Stasney Streets Rehabilitation Project
Resolution Determining Need (Easement Acquisition)
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
Resolution that will authorize City staff to negotiate for the purchase of public utility
easements needed for new utilities to improve the reliability of water and sewer service
along Tauber and Stasney.
Recommendation(s): Staff recommends Council approval of the Resolution.
Summary: This project includes improvements to streets, sidewalks, and utilities in the
Northgate area along Tauber Street and Stasney Street. As discussed during the public
hearing conducted during the public engagement several property owners (The Wesley
Foundation and Saint Mary's Catholic Church) expressed a willingness to partner with the
City of College Station to dedicate access easements to allow the existing sidewalk to
remain in its existing location on private property to ensure existing mature trees are not
adversely impacted by construction activities in the area. However, several additional utility
easements will be required to allow for the installation of new water and sewer lines.
Approval of the Resolution will authorize staff to negotiate for the purchase of easements
necessary to complete the project.
Budget & Financial Summary: The total budget for this project is $3,100,899. Of this
amount, $2,252,110 is budgeted in the Streets Capital Improvement Projects Fund;
$305,660 is budgeted in the Water Capital Improvement Projects Fund; and $543,129 is
budgeted in the Wastewater Capital Improvement Projects Fund. A total of $821,901 has
been expended or committed to date, leaving a balance of $2,278,998 for future
expenditures. The cost of purchasing the easements is unknown at this time.
Attachments: 1. Resolution Determining Need with Property Descriptions
2. Project Map
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, RELATING TO: (1) THE AUTHORITY OF THE CITY TO INITIATE, COMPLETE,
AND ACQUIRE, BY PURCHASE OR CONDEMNATION, RIGHT-OF-WAY AND
EASEMENT INTEREST IN CERTAIN PROPERTY FOR AN AUTHORIZED PUBLIC
PURPOSE AND USE, SAhE BEING THE CONSTRUCTIOIV, MAIIVTENANCE AND
OPERATION OF THE TAUBER AND STASNEY STREETS REHABILITATION PROJECT;
(2) A DECLARATION THAT PUBLIC NECESSITY EXISTS FOR THE CITY TO ACQUIRE
SUCH INTEREST, THROUGH PURCHASE OR CONDEMNATION; AND (3)
ESTABLISHING PROCEDURES FOR THE ACQUISITION OF SUCH INTEREST IN THE
PROPERTY.
WHEREAS, the City of College Station, Texas ("City") is a home rule municipality duly
incorporated and chartered under the Constitution and laws of Texas; and
WHEREAS, the City owns, operates, constructs, repairs and maintains a city roadway system as
a public service; and
WHEREAS, the City's ownership, operation, constiuction, repair, and maintenance of the city
roadway system is a benefit to the public; and
WHEREAS, the City, through a condemnation proceeding, may exercise the power of eminent
domain to acquire property in order to carry out the ownership, operation, construction, repair,
and maintenance of its roadway system pursuant to Chapter 25 1 of the Texas Local Government
Code, Chapter 21 of the Texas Property Code, and Article I1 of the City's Charter; and
WHEREAS, the City is engaged in the following project regarding improvements to Tauber
Street and Stasney Street, between University Drive and Chei-ry Street, including installation of
public utilities, public access and landscaping (the "Project"); and
WKEREAS, the City determines that the best interests and needs of the public, including the
health, safety and welfare of the public, require that the City complete the Project, through the
City's acquisition, by purchase or condemnation proceeding, of the right-of-way and easements
as provided in Exhibit A, attached hereto and incorporated herein by reference for all purposes
(the "Right-of-way and Easements"); now, therefore;
BE IT IRESOLVED by the City Council of the City of College Station, Texas:
PART 1;
PART 2:
PART 3:
PART 4:
PART 5:
PART 6:
PART 7:
PART 8:
That the City Council of the City of College Station, Texas, hereby officially
determines that there is a public necessity for the Right-of-Way and Easements,
and the. public welfare and convenience will be served by the acquisition of the
Right-of-way and Easements.
That the City Manager is hereby authorized to contract, on behalf of the City of
College Station, with a professional appraiser for the appraisal services, with a
professional real estate agent to act as a Land Agent for the City and with
attorneys for preparation of title opinions needed by the City fiom time to time in
connection with acquisition of the Right-of-way and Easements.
That the City's Land Agent or other staff appraiser is hereby authorized and
directed to examine the independent appraisal reports as they are submitted to the
City to deteimine whether said appraisal reports are supported by sufficient data. ,
Based upon such examination of said appraisal reports, the Land Agent or other
staff appraiser shall make a recommendation to the City Manager as to the
establishment and approval of the amount of the just compensation for the Right-
of-Way and Easements.
After consideration of said recommendation, the City Manager shall establish and
approve the amount determined for acquisition of the Right-of-Way and
Easements.
Upon establishment and approval by the City Manager of the amount of just
compensation for the acquisition of the Right-of-Way and Easements, the City's
Land Agent or other staff appraiser is authorized to communicate a written offer
to the propei-ty owners for the acquisition of such interest at the full amount
dete~mined and established to be just compensation therefore and to negotiate
with said owners on behalf of the City.
That the Mayor after approval by City Council, or the City Manager as delegated,
is hereby authorized to execute all documents necessary to acquire said Right-of-
Way and Easements for the Project, on behalf of the City of College Station.
That, if necessary, and should a propei-ty owner fail to accept a bona fide, good
faith offer from the City to purchase the required Right-of-Way and Easements,
City representatives shall have the authority to initiate and complete
condemnation proceedings against said owner, in order to acquire through
condemnation all required property interests and title regarding such property.
That the City Manager be and is hereby authorized to sell any such surplus
improvements, or order the demolition thereof, if any, located on the real propei-ty
acquired in connection with this Project.
PART 9: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2010.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
City Attorney
EXHIBIT "A" TO RESOLUTION DETERMINING NEED
Being a triangular shaped Permanent Public Utility Easement located upon the west comer of the
following tract of land, the location of said easement being generally depicted by the attached
project map.
Tax ID Property Owner & Address Legal Description & Deed Reference
(current of former) (Brazos County Official Records)
R4496 1 R.H. Tucker Investments, LLC Lot 10, Block 4, Tauber Addition,
4 10 Stasney Street College Station, Brazos County, Texas
Volume 7982, Page 121
Being a ten foot (10') wide Permanent Public Utility Easement extending along the southeast
property line across the following tract of land, the alignment of said easements being generally
depicted by the attached project map.
Tax ID Property Owner & Address Legal Description & Deed Reference
(current of former) (Brazos County Official Records)
R4496 1 R.H. Tucker Investments, LLC Lot 6, Block 4, Tauber Addition,
4.1 0 Stasney Street College Station, Brazos County, Texas
Volume 7982, Page 121
Being a seven and a half foot (7.5') wide Permanent Public Utility Easement extending along the
southeast property line across the following tract of land, the alignment of said easement being
generally depicted by the attached project map.
Tax ID Property Owner & Address Legal Description & Deed Reference
(current of former) (Brazos County Official Records)
R44956 R.H. Tucker Investments, LLC Lot 15, Block 2, Tauber Addition,
4 1 1 Stasney Street College Station, Brazos County, Texas
Volume 7982, Page 12 1
Being a seven and a half foot (7.5') wide Permanent Public Utility Easement extending along the
northwest property line across the following tract of land, the alignment of said easement being
generally depicted by the attached project map.
Tax ID Property Owner & Address Legal Description & Deed Reference
(current of former) (Brazos County Official Records)
R44946 The Current Bishop of the Roman Lot 10A, Block 1, Tauber Addition (Replat)
Catholic Diocese of Austin College Station, Brazos County, Texas
505 Church Avenue Volume 6590, Page 258
Being a twelve foot by twelve foot (12' x 12') square Permanent Public Utility Easement located
upon the south comer of the following tract of land, the location of said easement being
generally depicted by the attached project map.
Tax ID Property Owner & Address Legal Description & Deed Reference
(current of former) (Brazos County Official Records)
R44968 Texas Annual Conference of the Leon J. Tauber Tract, Tauber Addition,
United Methodist Church Board College Station, Brazos County, Texas
of Trustees Volume 2 15, Page 33
201 Tauber Street
MGLE S7REET
i
I I 11
I .., . . . .. . .. sz wrs I C47HOUC CHURCH j i
0 - 5-7: wrs AD( NCKER I
C47HOUC CHURCH
- - - - - - - - - . .- - - - -- - A
S7ASNEY STREET I
WESLEY FOuNMnoN
- - - - - - - -
TA UBER/STAS.EY
City of College Station McClure & Browne Engineering/Surveying. Inc.
P.O. Box 1008 Woodcreek Dr.. Suite 103
Scale: 1' = 100' College Station. Tx 77840 College Station. Texas 77845
979-764-3660 (979) 693-3838 Wm
Tauber and Stasney Streets Rehabilitation
Project Location Map
January 28, 2010
Consent Agenda Item No. 2f
Construction Contract #lo-091
Trees and Irrigation Project on Eagle Avenue and Barron Road
To : Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
awarding the bid and approval of a construction contract (Contract Number #lo-091) with
Prince Irrigation, Inc. in the amount of $94,334 for trees and irrigation improvements on
Eagle Avenue and Barron Road.
Recommendation(s): Staff recommends approval of the resolution and award of the
construction contract with Prince Irrigation, for trees and irrigation improvements on Eagle
Avenue and Barron Road, in the amount of $94,334 and sixty (60) construction days.
Summary: The proposed improvements include the planting of trees and irrigation
installation on Eagle Avenue and Barron Road.
Budget & Financial Summary: Eight (8) sealed, competitive bids (Bid #lo-23) were
received and opened on January 14, 2010. The bid summary is attached. Conrad's Custom
Lawn was the lowest bidder however they withdrew their bid, due to bid pricing on the
wrong species of plant, leaving Prince Irrigation as the lowest responsible bidder. The
difference between the low bidders is $7,089.00. Operations and maintenance are
estimated to be between $6,000 - $8,000 per year and will be added to the current
contract. This operations and maintenance amount is unfunded at this time.
Attachments:
1) Resolution
2) Bid #lo-23 Tabulation
3) Site Plan
4) Contract #lo-091 on file in the City Secretary's Office
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE EAGLE AVENUE
AND BARRON ROAD TREES AND IIUUGATION PROJECT AND AUTHORIZING
THE EXPENDITURE OF FUNDS.
WHEREAS, the City of College Station, Texas, solicited bids for the installation of the Eagle
Avenue and Barron Road Trees and Irrigation Project; and
WHEREAS, the selection of Prince Irrigation is being recommended as the lowest responsible
bidder for the construction services related to Eagle Avenue and Barron Road Trees and
Irrigation Project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby finds that Prince Irrigation is the lowest
responsible bidder.
PART 2: That the City Council hereby approves the contract with Prince Irrigation
for $94,334.00 and sixty (60) constiuction days for the labor, materials
and equipment required for the Eagle Avenue and Barron Road Trees and
Irrigation Project.
PART 3: That the funding for this Contract shall be as budgeted fiom the Streets
Capital Fund in the amount of $94,334.00.
PART 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 20-.
ATTEST: APPROVED:
City Secretary MAYOR
APPROVED:
City Attonley
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EAGLE AVENUE and BARRON ROAD TREES and IRRIGATION
BID NO. 10-23
l~ld BondICarhier'r Check
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January 28, 2010
Consent Agenda Item No. 29
Interlocal Agreement for Emergency Medical Ambulance Service to Brazos County
To : Glenn Brown, City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Presentation, possible action, and discussion regarding the approval of a
resolution to update the Interlocal Agreement for Emergency Medical Ambulance Service to
respond to emergencies in Brazos County and to establish the annual fee for FY 2010 at
$273,531.
Recommendation(s): Staff recommends approval of the resolution.
Summary: The City of College Station currently provides Emergency Medical Ambulance
Service to emergencies in Brazos County. The new established amount of $273,531 will be
paid in quarterly installments of $68,382.75. The new established annual fee for 2010 will
represent a collection rate of 100°/o cost recovery for the Emergency Medical calls that we
respond to in Brazos County in accordance with our current fee schedule. This amount
represents a decrease of $22,059 from the FY 2009 amount of $295,590. This decrease is a
result of the fact that there was 150 less emergency medical calls in Brazos County from the
previous year.
A meeting will be scheduled for the end of May 2010 with Fire Chief Mike Donoho of the City
of Bryan, Fire Chief R.B. Alley of the City of College Station and the Brazos County Judge to
discuss the amount for the FY 2011 annual fee.
Budget & Financial Summary: Brazos County will pay the City of College Station
$273,531 to provide Emergency Medical Services to the county for FY 2010.
Attachments:
Resolution
Interlocal Agreement
Response Map Exhibit A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, UPDATING THE INTERLOCAL AGREEMENT TO PROVIDE
EMERGENCY MEDICAL AMBULANCE SERVICE TO UNICORPORATED
PORTIONS OF BRAZOS COUNTY.
WHEREAS, the City Council of the City of College Station, Texas recognizes it's
obligations and desires to protect the health, safety and welfare of its population, which is
situated in Brazos County; and
WI-IEREAS, Brazos County currently utilizes-personnel and equipment fiom the Cities of
College Station and Bryan to provide emergency medical service and emergency medical
transport for emergencies in the unincorporated areas of the County; and
WHEREAS, this agreement is required to be reviewed and updated as needed on an
annual basis; and
WHEREAS, the City Council of the City of College Station, Texas wishes to partner and
collaborate on emergency medical service and emergency ambulance transport with
Brazos County and the City of Bryan, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That the City Coullcil hereby approves the Interlocal Emergency Medical
Ambulance Service to Brazos County Agreement for the annual fee of
$273,531 for FY 2010. Future fees will be established as outlined in the
agreement.
PART2: That the City Couilcil hereby agrees to protect the health, safety and
welfare of the general public by collaborating with its partners in the
delivery of emergency medical and ambulance services as set forth in said
agreement.
PART3: That this resolution shall take effect immediately from and after its
passage.
ADOPTED this day of , A.D. 201 0
ATTEST: APPROVED:
City Secretary Mayor
INTERLOCAL AGREEMENT
EMERGENCY MEDICAL AMBULANCE SERVICE
THIS INTEEOCAL AGREEMENT is hereby made and entered into by and among
the CITY OF BRYAN, TEXAS, a home rule municipal corporation ("Bryan"), CITY OF
COLLEGE STATION, TEXAS, a home rule municipal corporation ("College Station") and
BRAZOS COUNTY, TEXAS ("County"), a political subdivision of the State of Texas, each
acting by and through its duly authorized agents;
WHEREAS, the respective participating governments (the "Parties") are authorized
by the Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into a
joint agreement for the performance of the governmental function of providing Emergency
Medical Ambulance Services; and
WHEREAS, Bryan, College Station and County are authorized under Chapter 774 of
the Texas Health & Safety Code to contract with each other to provide Emergency Medical
Ambulance services; and
WHEREAS, Bryan and College Station have already been providing Emergency
Medical Ambulance services to the County according to the geographic areas as defined as
"Automatic Mutual Aid Response Districts" in the Interlocal Agreement Emergency
Medical Ambulance Service between Bryan and College Station;
NOW, THEREFORE, the parties, in consideration of the mutual covenants and
conditions contained herein, agree as follows:
SCOPE
1. Bryan and College Station shall provide Emergency Medical Ambulance Services to
any person who requests it within their respective Automatic Mutual Aid Response District
for which Bryan and College Station are assigned responsibility in the Interlocal Agreement
Emergency Medical Ambulance Service between Bryan and College Station. (See Exhibit
"A," an attachment map of the Automatic Mutual Aid Response Districts indicating the
corporation limits of each city as updated on or after 2005).
2. All requests for services under this Agreement shall be through the 9-1-1 Emergency
Communications District and the College Station Communication Center, which dispatches
police and fire units respectively for BryanICounty and College Station.
3. Bryan and College Station resei-ve the right to refuse to answer any call pursuant to
this Agreement if their respective Fire Chief or his or her designee reasonably determines
Interlocal EMS Agreerneni
Page I of 5
that the health, safety, or welfare of their city would be endangered by dispatching personnel
or equipment.
4. Bryan and College Station will maintain emergency medical equipment and licensed
personnel in compliance with Subchapter C of Chapter 773 Health & Safety Code and will
perform all activities related to this Agreement in accordance with the regulations
promulgated by the Texas Department of State Health Services. Bryan and College Station
will provide to the County, notwithstanding any HIPAA restrictions, an electronic copy of
each run taken outside the corporation limits of each city, respectively, on a quarterly basis
upon request. A "run" is defined as a single medical incident regardless of the number of
EMS or other apparatus that respond(s).
PAYMENTS
5. County shall pay Bryan and College Station as follows for performing Emergency
Medical Ambulance Services. Payment will be on a quarterly basis according to the
following schedule:
Payment Due Date Quarter for which Payment Amount
is made
October 1,2009 October -December, 2009 $60,882.75 (Bryan)
$68,382.75(College Station)
Januaiy 2,2010
April 1,2010
July 1,2010
January -March, 2010
April-June, 20 10
$60,882.75 (Bryan)
$68,382.75 (College Station)
$60,882.75 (Bryan)
$68,382.75 (College Station)
July - September 20 10 $60,882.75 (Bryan)
$68,382.75 (College Station)
6. The County must make all payments to Bryan and College Station for these services
from cusrent revenues.
7. Bryan and College Station will bill the patients for Emergency Medical Ambulance
Services for the services rendered in the County. The amounts billed or collected do not alter
the amounts set forth in this Agreement. However, Bryan and College Station will provide
copies to the County of all EMS billings sent to County residents for EMS services provided
outside the coi-poration limits of Bryan or College Station on a quarterly basis upon request.
Interlocal EMS Agreement
Page 2 of 5
Additionally, sixty days prior to any action taken by Bryan or College Station to write off
uncollected bills, Bryan and College Station will provide to the County a list of all invoices
and/or billings within the scope of this Agreement that are contemplated, determined or
scheduled to be written off.
TERM AND TERMINATION
8. This Agreement term shall be from October I, 2009 and terminate at midnight on
September 30, 2010. Either party to this Agreement shall have the right to terminate this
Agreement, without cause, upon thirty (30) days' written notice of such termination. Further,
should the Agreement be terminated the rights and obligations of the Parties hereunder shall
terminate, except those rights and obligations that have accrued under this Agreement prior
to the date of termination shall survive.
9. This Agreement may be renewed for two (2) one year terms on the anniversary date
hereof. Such Renewal Terms shall be on the identical terms and conditions set fo& heiein,
except the annual payment amount provided in Paragraph 5 of this Agreement may be
modified as agreed to by the parties.
NOTICES
10. All notices issued between parties to this agreement shall be in writing. All notices
shall be deemed given on the date personally delivered, faxed, or deposited in the U.S. mail
to the following parties:
Bryan: City of Bryan
P.O. Box 1000 Bryan, Texas. 77805
.Attn: Michael S. Donoho, Fire Chief
College Station: City of College Station
P.O. Box 9960 300 Krenek Tap Road College Station, Texas. 77842
Attn: R.B. Alley 111, Fire Chief
County: Brazos County
200 S. Texas Ave., Suite 332 Bryan, Texas 77803
Attn: County Judge Randy Sims
DEFENSE OF CLAIMS
11. Subject to the limitations as to damages and liability under the Texas Tort Claims
Act, and without waiving its governmental immunity, each party to this Agreement agrees to
hold harmless each other, its goveining board, officers, agents and employees for any
liability, loss, damages, claims or causes of action caused, or asserted to be caused, directly
Inte~local EMS Ag~eeiilent
Page 3 of 5
or indirectly by any party to this Agreement, or any of its officers, agents or employees as a
result of its performance under this agreement. If any party to this contract is sued by a third
party for any acts or omissions arising from the performance of this Agreement, the parties
agree that the governmental unit that would have been responsible for hishing the
services in the absence of the Agreement is responsible for any civil liability that arises from
the furnishings of those services except for personal injury, personnel andlor retirement
benefits of the personnel of the responding city, andlor damage to or resulting fiom use of
any equipment of the responding city.
MISCELLANEOUS
12. If any provision of the Agreement shall be held to be invalid, illegal, or
unenforceable by a court or other tribunal of competent jurisdiction, the validity and
enforceability of the remaining provisions shall not in any way be affected or impaired
thereby. The parties shall use their best efforts to replace the respective provisions or
provisions of this Agreement with legal terms and conditions approximating the original
intent of the parties.
13. All parties to this Agreement agree that payment for the performance recited herein
will be payable from current revenues available to such paying party.
14. This Agreement is the entire agreement among Bryan, College Station and the
County relating to the provision of Emergency Medical Ambulance Services and supersedes
any and all prior agreements, arrangements, or understandings, whether written or oral.
15. This Agreement is for the benefit of the parties to this Agreement, and does not
confer any rights on any third parties.
16. No amendment to this Agreement shall be effective or binding unless and until it is
reduced to writing and signed by the authorized representatives of all parties.
17. This Agreement has been made under and shall be governed by the laws of the State
of Texas. This Agreement and all matters related thereto shall be performed in Brazos
County, Texas. The venue of any lawsuits arising out of this Agreement shall be in Brazos
County, Texas.
18. Failure of any party to enforce a provision of this Agreement shall not constitute a
waiver of that provision nor in any way affect the validity of this Agreement or the right of
any party to enforce each and every provision hereof. No term of this Agreement shall be
deemed waived or breach excused unless the waiver shall be in writing and signed by the
part(ies) claimed to have waived. Furthermore, any consent to or waiver of a breach will not
constitute consent to or waiver of or excuse of any other different or subsequent breach.
Inferlocal EMS Agreenient
Page 4 of 5
19. This Agreement may be executed in a number of identical counterparts, each of
which shall be deemed an original for all purposes.
NOW THEREFORE, this Agreement is made and entered into by and between
Bryan, College Station and Brazos County. This Agreement shall be effective when signed
by the last party signing makes the Agreement fully executed.
City of Bryan City of College Station
Mark Conlee, Mayor Ben White, Mayor
Date Signed: Date Signed: Date Signed:
1 2.- r- 09
ATTEST:
Mary Lynne Stratta Connie Hooks
City Secretary City, Secretary County Clerk
Janice Hampton
City Attorney City Attorney
City of Bryan, Texas College Station, Texas
Interlocal EMS Agreeni ent
Page 5 of 5
January 28,2010
Consent Agenda Item No. 2h
Additional Authorization for 2009 Medical Claims
and Administrative Costs
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion to ratify medical
claims expenses of $37,913.15, claims administrative fees in the amount of
$27,217.40, and stop loss administrative fees in the amount of $20,294.10 for a
combined increase to the 2009 Blue Cross Blue Shield purchase order 090433, in the
amount of $85,424.65.
Recommendation(s): Staff recommends approval of the additional authorization
to pay medical claims expenses and administrative fees.
Summary: In October 2008, City Council approved anticipated 2009 claims costs in
the amount of $ 3,447,713.28 and on the December 10, 2009 council meeting
approved a change order for projected claims through the end of 2009 in the amount
of $655,817.63. At the end of the 2009 plan year, the final dollar amounts received
were greater than the projection presented to Council on December loth. The
additional amount is due to large, unexpected medical claims that were incurred
during the end of the 2009 plan year as well as increased enrollment numbers of
active employees, retirees and COBRA participants. For the last several years under
the self-funded plan structure, the City's claims have accrued lower than national
health care trends and yearly projections; however, high claims from 2009 have
offset some of the surplus accumulated during those 'good" years.
Blue Cross Blue Shield has paid several of these claims and this formal action will
ensure proper ratification of the change order.
Dental Claims, which were anticipated to be $414,358.56, came in under the
requested amount and will be under budget by $27,600.26 for 2009.
Budget and Financial Summary: Funds are available in the employee benefits
fund.
Attachments: none
January 28, 2010
Consent Agenda Item No. 2i
Agreement with the Brazos Valley Softball Umpires Association
for Officiating Services for City Athletic Leagues and Programs
To: Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding renewal of an
Agreement for Services with the Brazos Valley Softball Umpires Association to provide
officiating services for City athletic leagues and programs (Contract Number 09-085) in an
amount not to exceed $128,980.00 per year.
Recommendation(s): Staff recommends approval of the renewal of the Agreement for
Services with the Brazos Valley Softball Umpires Association.
Summary: This renews Contract Number 09-085 for a period of 1 year. This contract
was originally approved for a period of one year on February 12, 2009 with an option for
two additional one year renewals. The contract is for the provision of all officiating services
for all City-operated athletic leagues and programs, including Adult and Youth Softball, Adult
and Youth Flag Football, Adult and Youth Volleyball, and Youth Basketball. This renewal will
expire on December 31, 2010 and may be extended for one additional year after that date.
'This Agreement for Services is exempt from competitive bidding in accordance with LGC
252.022(a)(7), a procurement that is available from only one source.
Budget & Financial Summary: The current proposed fees for the Parks and Recreation
Department no longer include the pay-at-the-plate option. Due to this, expenses were not
fully budgeted in FY 2010, however revenue from increased fees is expected to cover the
shortfall. The contract is for a total amount not to exceed $128,980.00 per year for all City
leagues and programs.
Attachments:
1) Contract Number 09-085
2) Renewal letter for Contract Number 09-085
AGREEMENT FOR SERVICES
BRAZOS VALLEY SOFTBALL UMPIRES ASSOCIATION
STATE OF TEXAS * *
COUNTY OF BRAZOS *
THIS AGREEMENT is entered into by and between the City of College Station, Texas, a
Texas Home Rule Municipal corporation (hereinafter referred to as "CITY"), and the Brazos
Valley Softball Umpires Association (hereinafter referred to as LLASSOCIATION").
1. ASSOCIATION shall provide qualified officiating services for each and every
City league softball, flag football, volleyball and basketball game as scheduled by CITY'S
Athletic Coordinator. ASSOCIATION further agrees to provide qualified softball umpires for
all American Softball Association ("ASA") sanctioned and approved tournaments when such
service is requested by CITY'S Athletic Coordinator.
2. The term of this Agreement shall be for one (1) year, effective January 1,2009,
through December 3 1, 2009. Upon completion of the original contract, the contract may be
extended annually upon mutual written agreement of both parties not to exceed an additional two
(2) terms.
3. This Agreement may be terminated by either party for convenience upon thirty
(30) days' written notice to the other party. Any hnds received pursuant to this Agreement but
not earned shall be returned to CITY within seven (7) days thereafter.
4. CITY agrees to pay to ASSOCIATION for their services provided in scheduling
and administration of payroll to the umpires of ASSOCIATION. For each calendar year of this
Agreement, CITY shall pay a scheduling fee of $800.00 for the Spring season, $800.00 for the
Summer season and $1,200.00 for the Fall season, which shall include flag football and
basketball. The CITY agrees to pay the ASSOCIATION a fee for official training in the amount
of $300.00 for flag football and $300.00 for basketball. In addition CITY shall pay for the
officiating services of the ASSOCIATION, which services shall include league tournaments,
eitherprehost season or in-season, weekend tournaments, which tournaments shall be
considered a part of the scheduled season. The amount of compensation to be paid shall be as
follows:
Adult Slow Pitch Games:
Adult Fast Pitch Games:
Youth Fast Pitch Games:
Youth Basketball Games:
Youth Flag Football Games
Adult Flag Football Games
Youth Volleyball Games
Adult Volleyball Games
$16.00 per official per game
$22.50 per official per game
$22.50 per official per game
$11.00 per official per game
$1 1.00 per official per game
$22.00 per official per game
$1 1.00 per official per game
$14.00 per official per game
Page 1
CRC 1-10-06
Contract No. 09-085
1. Youth Basketball Games - $ 8.00 per scorekeeper per match
5. In all activities and services performed hereunder, the ASSOCIATION is an
independent contractor and not an agent or employee of the CITY. The ASSOCIATION, as an
independent contractor, shall be responsible for the services provided under this Agreement. The
ASSOCIATION shall have ultimate control over the execution of the work performed under this
Agreement and shall have the sole obligation to employ, direct, control, supervise, manage,
discharge, and compensate the officials performing under this Agreement. The CITY shall have
not control of or supervision over, the officials.
6. CITY shall issue a purchase order for the payment of officiating services. It is
agreed that CITY shall make pre-payments to ASSOCIATION prior to and during the season
according to the schedule below. It is further agreed that ASSOCIATION shall pay officials on
a biweekly basis for services performed from these pre-paid funds. Actual payments shall be
based upon the actual team registration. It is understood by and between the parties that these
costs are estimated and will be adjusted based upon the actual team registration. In the event of
an over or under payment, the parties shall adjust to address actual differences. For the term of
this Agreement, CITY shall pay to ASSOCIATION:
a. An estimated $10,000.00 on or before the date of the first scheduled
league game of the Fall season;
b. An estimated $24,000.00 after October lSt of the Fall season;
c. An estimated $40,000.00 on or before the date of the first scheduled
league game of the Spring season; and
d. An estimated $40,000.00 on or before the date of the first scheduled
league game of the Summer season.
The total amount of payment by the CITY to ASSOCIATION for all services to be
performed under this Contract may not, under any circumstances, exceed ONE HUNDRED
TWENTY EIGHT THOUSAND NJNE HUNDRED EIGHTY and NOilOO DOLLARS
($128,980.00). As a part of the services contemplated herein, ASSOCIATION covenants and
agrees to print and distribute paychecks to individual officials on a biweekly basis.
7. CITY shall provide ASSOCIATION with the season schedules one week in
advance of the date of the first scheduled game of the season. CITY shall also provide
ASSOCIATION with one week's notice, if possible, of all rescheduled games. Both schedules
shall be in writing.
8. ASSOCIATION shall establish, operate and maintain accounting system, which
system shall be open to CITY for periodic inspection during regular business hours. The system
shall be designed for and provide for the tracking of funds and the review of the financial status
of the program on a monthly basis.
9. ASSOCIATION shall establish a separate account for the payment of officials for
the services performed pursuant to this Agreement. ASSOCIATION shall put into operation and
Page 2
CXC 1-1 0-06
C'onrracr No. 09-085
utilize accounting and check issuing procedures approved by CITY. ASSOCIATION covenants
and agrees that it shall not pay any funds out contrary to the terms of this Agreement or
otherwise encumber CITY funds.
10. In the event that the CITY agrees to enter into a new agreement, any fhds
remaining with ASSOCIATION but not utilized to pay for services received shall be remitted to
CITY not later than two weeks after the last game of the fiscal year. The balance of all money
not spent or otherwise paid pursuant to the terms of this agreement shall be returned to CITY.
1 1. ASSOCIATION shall appoint an authorized representative who shall be available
to meet with the Recreation Division Representative and other officials of CITY upon request.
12. In the event that an official fails to work any scheduled game due to absenteeism,
ASSOCIATION shall reimburse CITY the amount of the base fee as established in Paragraph 4
herein.
3 ASSOCIATION shall provide two officials at each scheduled game, unless
otherwise agreed upon by the parties, with at least one official having no less than one (1) year of
experience.
14. In the event that ASSOCIATION fails to comply with or otherwise meet the
terms and conditions of this agreement, CITY may withhold further payment to ASSOCIATION
until the condition or term is remedied to the satisfaction of CITY. CITY may seek specific
enforcement of this Agreement.
15. This Agreement shall be subject to all valid statutes, law, rules and regulations
applicable thereto as promulgated by the United States of America, the State of Texas, or any
other governmental body or agency having lawful jurisdiction.
16. ASSOClATION agrees to and shall indemnify and hold harmless CITY, its
officers, agents and employees, from and against any and all claims, losses, damages, causes
of action, suits and liability of every kind, including all expenses of litigation, court costs
and attorney fees, for injury to or death of any person, or for damage to any property,
arising out of or in connection with the work done by ASSOCIATION, its officers, agents
and employees, under this contract.
17. ASSOCIATION shall not allow any non-ASA certified persons to umpire any
City softball game. ASSOCIATION hereby guarantees that they shall require all umpires to be
certified with the ASA, which covers all certified umpires with ASA insurance. As a certified
member each ASSOCIATION umpire hereby represents that they shall maintain ASA insurance
for the duration of this Agreement, including insurance against claims for injuries to persons and
damages to property which may arise from or in connection with the performance of the work
hereunder by Association, its agents, representatives, volunteers and employees. The
ASSOCIATION umpires ASA insurance shall be primary insurance. Said insurance shall list
College Station, its employees and officials as additional named insureds. Further, said insurance
Page 3
CRC 1-10-06
Cun~rac~ Nu. 09-085
policy shall be endorsed to state that coverage shall not be suspended, voided, canceled or
reduced in coverage or in limits except after thirty (30) calendar days prior written notice has
been given to the City of College Station by certified mail, return receipt requested Certificates
of Insurance evidencing the required insurance coverages are attached hereto as Exhibit A.
ASSOCIATION agrees to firnish CITY Certificates of Insurance evidencing continued coverage
as required hereinabove through the term of the Agreement.
ASSOCIATION shall not allow any non-Texas Amateur Athletic Federation ("TAAF")
certified persons to officiate any CITY flag football or basketball game. ASSOCIATION hereby
guarantees that they shall require all flag football and basketball officials to be certified and
registered with TAAF. As a certified member each ASSOCIATION official hereby represents
that they shall maintain TAAF insurance for the duration of this Agreement, including insurance
against claims for injuries to persons and damages to property which may arise from or in
connection with the performance of the work hereunder by Association, its agents,
representatives, voIunteers and employees. The ASSOCIATION officials TAAF insurance shall
be primary insurance. Said insurance shall list College Station, its employees and officials as
additional named insureds. Further, said insurance policy shall be endorsed to state that coverage
shall not be suspended, voided, canceled or reduced in coverage or in limits except after thirty
(30) calendar days prior written notice has been given to the City of College Station by certified
mail, return receipt requested. Certificates of Insurance evidencing the required insurance
coverages are attached hereto as Exhibit B. ASSOCIATION agrees to furnish CITY Certificates
of Insurance evidencing continued coverage as required hereinabove through the term of the
Agreement.
18. Any gifts or other contributions received by ASSOCIATION or any of its
members shall not be subject to the provisions of this agreement.
19. Notices to the parties shall be sent regular mail when addressed as follows:
CITY OF COLLEGE STATION
PARKS AND RECREATION DEPARTMENT
ATTN: Marco A. Cisneros, Director
P.O. Box 9960
College Station, TX 77842
BRAZOS VALLEY SOFTBALL UMPIRES ASSOCIATION
P.O. Box 2875
Bryan, TX 77805
The parties may change addresses by prior written notice sent to the other party pursuant
to the terms of this agreement.
Page 4
CRC 1-1 0-06
Contract No. 09-085
20. Each party has the full power and authority to enter into and perform this
Agreement, and the person signing this Agreement on behalf of each party has been properly
authorized and empowered to enter into this Agreement. The persons executing this Agreement
hereby represent that they have authorization to sign on behalf of their respective entities.
21. If any provision of this Agreement shall be held to be invalid or unenforceable for
any reason, the remaining provisions shall continue to be valid and enforceable. If a court of
competent jurisdiction finds that any provision of this Agreement is invalid or unenforceable, but
that by limiting such provision it may become valid and enforceable, then such provision shall be
deemed to be written, construed and enforced as so limited.
22. This Agreement represents the entire and integrated agreement between the City
and Contractor and supersedes all prior negotiations, representations, or agreements, either
written or oral. This Agreement may only be amended by written instrument approved and
executed by the parties.
SIGNED this the Lday of TEN . ,2009.
BRAZOS VALLEY SOFTBALL CITY OF COLLEGE STATION
UMPIRES ASSOClATION
BY: BY. cik?e
Title: Date: 3 09'
Date: lk. 160 n
City Secretary
APPROVED:
CRC 1-10-06
Contruct No. 09-085
,@@LD.) CERTIFICATE
moDwxR
I Bollinger, Inc.
101 JFlC Parkway
Short Hills NJ 07078-5000
LlABlLlTY INSURANCE ASAUS -1 02/24/09
THlS CERTIFICATE S ISSUED AS A MATIER OF INFORMATION
ONLY AND CONFERS NO RIGHTSUPON THE CERTIFICATE
HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BUOW.
Phone: 800-526-1379 Fax: 973-921-2876 .. . . - INSURERS AFFORDING COVERAGE -. . - uriitRe~ t -.. . . ~neuran* ,company
ASA USA Softball Association Marl ue s 2 01 m 96? stree
O!lahoma C ty OK 78111
INSURER 8: Everest National Ins ,,-C_q.
INSURER C:
--.- .-
COVERAGES
THE POLICES OF IHSUWE LISTED BELOW HAVE BEEN ISSUED70 THE INSURED N&W ABOVE FOR W POLICY PERIOD INDICATED. NOrWlTHSTANMNG
ANY REOUIRWENT. TERMOR CONDITION OF AWY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THlS CERTIFICATE MAY BE 156UED OR
MY PEKTAIN. ME INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN I SUBJECT TO AU THE TERMS. WCLUSN%S AND CONDITIONS OF SUCH
POLICIES. AGGREDATE WITS SHOWN MY HAVE BEEN REWCED aY PAID CLAIMS. . -. . - . I Tw -?&ICY EX TYPE OF WCE
-
' POUCY WUUBER DA~E (MMm 1 TE IHYk LMln
GENERAL MILTPI EACH OCCURRENCE s 2.0_0.?,000
h 3 CJJ~~CIALGEME~LABI~~~ 1 3602AH230069 1 01/01/09 01/01/10 ~~~~~~0,000 .,
CUlMS WE (XI OCCUR ~EX~IA~Y~~P~~~~I~,S~O,OO~ 1
PEREONALCADVINJURY 1 1 2(_000 000
AUTOMOBILE LLIABUlY I hwAum
... ..-- (-GEN_ER*L AGGREGATE ! s 5 I 002 I 002 I 1 GEM AQGREGATE LIMIT APPLES PER: i,PRETS - COMPIOP AGG 1 2 00913?-O-, 7 POLICY rn J'gf ;1 LOC I 1 COM~INED SINOLE LIUT a (Em a xadenl)
HIREOMJTDS
NON-OWNED AUTOS
, I
I UARnOELUBIUN
ANY AUTO
I 1 COM~INED SINOLE LIUT a (Em a xadenl) I
PROPERTY DWGE
DCSCRlPmN Of OPERATIONS I LOCITIONS I VEHCLCS I CXCLUSK)NS ADOED BY ENDORSEMENT I SPECIAL PROVlSION9
Coverage is provided under thia policy for umpire associationo that are
comprised of 100% ASA Registered Umpires. Certifiaate holder is named as
additional insured. Certificate is issued on behalf of Brazos Valley
Softball umpires Association.
; 1 R~MION a i
YIORXERS COMPENSATION 4ND
EMPLOYERS' LUBlLlTY
AHY PROPRlETOWPARrNElUEXECUTlM
OFFICEWLIEMBER EXCLWED?
w 8. &roiboundar
ECUL PROVISIONS Wow 8
OTHER
1 L
CERTIFICATE HOLDER CANCELLATION
1 COLLSTA SHOULD ANY OF THE &BDVE DESCRIBED PXICIES BE CANCELLED BEFORE THE EXPIRATION
City of College Stetion I MTE THEREOF. THE ISSUING INSURER W ENDUVOR TO MAIL 30 DAYIWlmH
NOTICE TO THE CERllFlCATE HaER HAUED TO ME LEFT. BUT FAILURE TO DO SO $HALL I
s
,
I .- --...
a
S
w mTU-
( HIPOSE NO OQLGAllON OR LIABILTY OF PW UND UPON THE YBURER. IT0 AOIW OR 1
.'ORY LIMITS
REPRESENTATIVES
%R 1 H.
1 I V Y 1
ACORD 26 (2001~8) @ ACORD CORPORATION 188s
E.L. EACH ACClDENT ----
4 k ?FUSE LE?Y!!O!!!
EL. DISEASE - POLICY LIMIT
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(9).
DISCLAIMER I
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (200110s)
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew Contract No. 09-085, for Brazos Valley
Softball Umpires Association in accordance with all terms and conditions previously agreed to
and accepted.
I understand this renewal tetm will be for a one (1) year period beginning January 1,2010
through December 3 1,20 10. The amount of the renewal agreement shall not exceed One
Hundred Twenty Eight Thousand Nine Hundred Eighty Dollars and 00/100 dollars
($128,980.00).
S ASSOCIATION
//7/40
DATE
CITY OF COLLEGE STATION
Mayor DATE
ATTEST:
City Secretary DATE
APPROVED:
City Manager DATE
DATE
Chief Financial Officer DATE
Phone:800-526-1379 Fax:973-921-2876 - - ~. .. . -. . - -. . - -
INSURED k 38970
&!& CERTIFICATE OF LIABILITY INSURANCE y,;~~p~ 1 DATE (MMIWNYYY)
01/14/10
Association
2801 NE 50th Street
Oklahoma Citv OK 73111
PRODUCER
Bollinger , Inc .
101 JFK Parkway
Short Hills NJ 07078-5000
INSURERB: Everest National Ins . Co. -_ - -. . - --
INSURER C: - - - .-
~p~
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
I 1 INSURER E.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NPMED AOOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQIIIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENTWITH RESPECTTO WHICH THE CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. TI IE INSURANCE NFORDED BY 1 HE POI.ICIES DESCRIBED HEREN IS SUBJECTTO ALL THE TERMS. EXCLUSDNS AND CONOTIONS OF SUCkI
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REaJCED DY PAID CLAIMS.
INSRIAOD' - ~ ..-
POUCY NUMBER POLICY-E~ECTIVE FO~YEXM~~ATION LTR NSR TYPE OF INSURANCE DATE (MMIDDIYYYY) DATE lMMIDDmW\ LIMITS
GENERAL LlABlUN EACH OCWRRENCE
A ENTED-
COMMERCIAL GENERAL LIABILIW 3 602AH230 0 69 01/01/10 01/01/11 ~aocwrence) -3 CLAIMS MAOE OCCUR MEDEXP(Any onopwson) S 10, 000
AUTOMOBILE LlABlLlN
ANY AUTO
ALL OWNED AUOS
SCHEDULED MOS
HIRED AUTOS
NONQ'NNED AVOS
COMBINED SINGLE LIMIT
(Ea acudenl) 1 BODILY INJURY
(Per person)
BODILY INJURY
(Per accident)
PROPERTY DAMAGE
(Per acddent)
...... 1 1.1 DEDUCllBLE
I RETENTION $ 1 WORKERS COMPENSATION
1 AND EMPLOYERS' UABlLlTY VIM
i ANY PROPRIETORIPARl'NEI<IEXECUTlV ' OFFICEIUMEMBER EXCLUDED? 93
(Mandatory In NH)
I1 yes descnbe under
SPECIALPROVISIONS below
OTHER
ONLY - EAACCIDENT S 1 OTHER THAN EAAcC ______.-
AUTO ONLY: --.t ncn s
I I
DESCRlPllON OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY EDORSEMENTI SPECIAL PROVISIONS
Coverage is provided under this policy for umpire associations that are
comprised of 100% ASA Registered Umpires. Certificate holder is named
as additional insured. Certificate is issued on behalf of Brazos Valley
Softball Umpires Association. ----I
I I
CERTIFICATE HOLDER CANCELLATION
COLLSTA DATE THEREOF, THE ISSUING INSURER WLL ENDEAVOR TO MAIL 30 DAYS WRI~EN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
City of College Station
I
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTAl'IVES.
ACORD 25 (2009101) 0 1988-a09 A~ORD CORPORATION. All rights reserved.
The ACORD name and logo am registered marks of ACORD
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized
representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,
extend or alter the coverage afforded by the policies listed thereon.
Brazos Va1l.e~ Softball IJlnpires Association
P.O. Box 2875
Bryan, TX 77805
ATTN: Ti.m Carda
RE: Renewal - Contract No. 09-085
Brazos Valley Softball Umpires Association
'Dear Mr. Carda:
The City of Collcgc Station appreciatcs thc se~viccs provided by Srazos Vallcy Softball CJ~npircs
Association this past ycw. We would like to exercise our option to rcncw the rcfc~.eaced
Contract #O9-085 for thc tern1 of January 1, 2010 t11roug11 December 31, 201 0, in the ainount of
(lnc llundred Twenty Eight Thousand Nine T-tundrcd Eighty Dollars and 00/100 dollars
($1 28,980.00).
If this meets with your compa~y's approval, please coinplete this renewal agreement and return it
110 later than January 12, 201.0. We will then issue your compa.ny a new purchase order effective
Jai~ua~y l., 20 10 through December 3 I., 20 1.0.
Should you have any questions, please call me at 979.764.3423.
S i ncerely,
R.
.lessica I?.. Buclt~lum
Assistant Buyer
Attachment
January 28,2010
Consent Agenda Item No. 2j
Southwood Water and Wastewater Rehabilitation Project
Resolution Determining Need (Easement Acquisition)
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
Resolution that will authorize City staff to negotiate for the purchase of easements needed
for the Southwood Water and Wastewater Rehabilitation Project.
Recommendation(s): Staff recommends Council approval of the Resolution.
Summary: The City is continuing its efforts to replace aging and deteriorating water and
sewer infrastructure throughout the City. This project involves the replacement of water
and sanitary sewer lines identified by the Freese & Nichols Southside Water Study and the
CDM Capacity/Infiltration/Inflow Management Project Sanitary Sewer Evaluations in the
Southwood Iveighborhood. The project boundaries for this utility rehabilitation project
include Southwest Parkway, Harvey Mitchell Parkway, Welsh Avenue and Shadowwood
Drive. To facilitate the installation of new pipelines and relocate existing pipelines near
homes and other improvements, it is necessary to acquire both permanent and temporary
construction easements that will allow for improvements to the sewer system.
Budget & Financial Summary: Funds in the amount of $1,492,279 are currently budgeted
for the Water portion of this project in the Water Capital Improvement Projects Fund. Funds
in the amount of $274,485 have been expended or committed to date, leaving a balance of
$1,217,794 for future water expenditures. In addition funds in the amount of $1,809,221
are currently budgeted for the Wastewater portion of this project in the Wastewater Capital
Improvement Projects Fund. Funds in the amount of $225,811 have been expended or
committed to date, leaving a balance of $1,583,410 for future wastewater expenditures.
Attachments: 1. Resolution Determining Need
2. Project Maps and Property Descriptions
RESOLUTION NO.
RESOLUTION DETERMINING NEED
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, I
TEXAS, RELATING TO: (1) THE AUTHORITY OF THE CITY TO INITIATE, COMPLETE,
AND ACQUIRE, BY PURCHASE OR CONDEMNATION, RIGHT-OF-WAY AND
EASEMENT INTEREST IN CERTAIN PROPERTY FOR AN AUTHORIZED PUBLIC
PURPOSE AND USE, SAME BEING THE CONSTRUCTION, MAINTENANCE AND
OPERATION OF THE SOUTHWOOD 5-7 WATER AND WASTEWATER
REHABILITATION PROJECT; (2) A DECLARATION THAT PUBLIC NECESSITY EXISTS
FOR THE CITY TO ACQUIRE SUCH INTEREST, THROUGH PURCHASE OR
CONDEMNATION; AND (3) ESTABLISHING PROCEDURES FOR THE ACQUISITION
OF SUCH INTEREST IN THE PROPERTY.
WHEREAS, the City of College Station, Texas ("City") is a home rule municipality duly
incorporated and chartered under the Constitution and laws of Texas; and
WHEREAS, the City owns, operates, constructs, repairs and maintains a city water and
wastewater system as a public service; and
WHEREAS, the City's ownership, operation, construction, repair, and maintenance of the city
water and wastewater system is a benefit to the public; and
WHEREAS, the City, through a condemnation proceeding, may exercise the power of eminent
domain to acquire property in order to carry out the ownership, operation, construction, repair,
and maintenance of its water and wastewater system pursuant to Chapter 251 of the Texas Local
Government Code, Chapter 21 of the Texas Property Code, and Article I1 of the City's Charter;
and
WHEREAS, the City is engaged in the following project regarding the rehabilitation and
replacement of the city water and wastewater system's infrastructure, facilities, and
improvements, Southwood 5-7 Water and Wastewater Rehabilitation Project (the "Project"); and
WHEREAS, the City determines that the best interests and needs of the public, including the
health, safety and welfare of the public, require that the City complete the Project, through the
City's acquisition, by purchase or condemnation proceeding, of the right-of-way and easements
as provided in Exhibit A, attached hereto and incorporated herein by reference for all purposes
(the "Right-of-way and Easements"); now, therefore;
BE IT RESOLVED by the City Council of the City of College Station, Texas:
PART 1: That the City Council of the City of College Station, Texas, hereby officially
determines that there is a public necessity for the Right-of-way and Easements,
and the public welfare and convenience will be served by the acquisition of the
Right-of-way and Easements.
PART 2: That the City Manager is hereby authorized to contract, on behalf of the City of
College Station, with a professional appraiser for the appraisal services, with a
professional.rea1 estate agent to act as a Land Agent for the City and with
attorneys for preparation of title opinions needed by the City from time to time in
connection with acquisition of the Right-of-way and Easements.
PART 3: That the City's Land Agent or other staff appraiser is hereby authorized and
directed to examine the independent appraisal reports as they are submitted to the
City to determine whether said appraisal reports are supported by sufficient data.
Based upon such examination of said appraisal reports, the Land Agent or other
staff appraiser shall make a recommendation to the City Manager as to the
establishment and approval of the amount of the just compensation for the Right-
of-Way and Easements.
PART 4: After consideration of said recommendation, the City Manager shaIl establish and
approve the amount determined for acquisition of the Right-of-way and
Easements.
PART 5: Upon establishment and approval by the City Manager of the amount of just
compensatjon for the acquisition of the Right-af-Way and Easements, the City's
Land Agent or other staff appraiser is authorized to communicate a written offer
to the property owners for the acquisition of such interest at the fidl amount
determined and established to be just compensation therefore and to negotiate
with said owners on behalf of the Cjty.
PART 6: ' That the Mayor after approval by City Council, or the City Manager as delegated,
is hereby authorized to execute all documents necessary to acquire said Right-of-
Way and Easemeilts for the Project, on behalf of the City of College Station.
PART 7: That, if necessary, and should a property owner fail to accept a bona fide, good
faith offer from the City to purchase the required Right-of-way and Easements,
City representatives shall have the authority to initiate and complete
condemnation proceedings against said owner, in order to acquire through
condemnation all required property interests and title regarding such property.
PART 8: That the City Manager be and is hereby authorized to sell any such surplus
improvements, or order the demolition thereof, if any, located on the real property
acquired in connection with this Project.
PART 9: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of , A.D. 2010.
KITEST: APPROVED:
--
City Secretary
APPROVED:
&& 8
City Attorney
MAYOR
EXHIBIT "A" TO RESOLUTION DETERMINING NEED
Being a variable width strip of Permanent Public Utility Easement extending along and across
the folloiing tracts of land, the alignment of said easements being generally depicted by the
attached project map.
Tax ID Property Owner
(current of former)
Legal Description & Deed Reference
(Brazos County Official Records)
R969 18 College Station ISD Lot 1, Block I, ~thletic Complex
Volume 1 140, Page 497
Being a twenty foot (20') wide strip of Temporary Construction Easements extending along and
across the following tracts of land, the alignment of said easements being generally depicted by
the attached project map.
Tax ID Property Owner
(current of former)
Legal Description & Deed Reference
(Brazos County Official Records)
R42248 College Station ISD Tract 1, Southwood, Section Five
Volume 28 1, Page 137
R42248 College Station ISD Tract 1, Southwood, Section Five
Volume 281, Page 137
R20757 Price, Penelope S. Lot 1, Block I, Camelot Addition, Section
One
Volume 289, Page 553
Being a ten foot (10') wide (variable) strip of Permanent Public Utility Easements extending
along and across the following tracts of land, the alignmerit of said easements being generally
depicted by the attached project map.
Tax ID Property Owner Legal Description & Deed Reference
(current of former) (Brazos County Official Records)
R42206 Adkins, William G. Rem. of 10 acres, Crawford Burnett
League, Abstract No. 7
Volume 264, Page 107
R42376 Jones, Harry L. Lot 1, Soilthwood, Section Ten
Volume 301, Page 73
Being a twenty foot (20') wide strip of Permanent Public Utility Easements extending along and
across the following tracts of land, the alignment of said easements being generally depicted by
the attached project map.
Tax ID Property Owner
(current of former)
Legal Description & Deed Reference
(Brazos County Official Records)
R4243 8 Mikeska, Mary A. and Lot 12, Block 7, Southwood, Section 20
Cherly D. (current) Volume 326, Page 71 7
January 28, 2010
Regular Agenda Item No. 1
Presentation, Possible Action and Discussion Regarding a Resolution Approving and
Setting User Fees for the Parks and Recreation Department Calendar Year 2010
To : Glenn Brown, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation Department
Agenda Caption: Presentation, possible action, and discussion regarding a resolution of the City
Council of the City College Station, Texas, approving and setting fees for Parks and Recreation
activities and facilities for Calendar Year 2010.
Recommendation(s): Staff recommends approval of the resolution and fees schedule, as
submitted.
Summary: Over the last several months, the Parks and Recreation Department has been working
on the proposed user fees for 2010. At the November 16~~ meeting, the Council directed staff to
proceed with a public hearing on the proposed fees for the November 23, 2009 City Council meeting
for stakeholder input. Following the results of the November 23rd meeting and public hearing, the
Council directed staff to:
Remove from the proposed fee schedule for further analysis, adult and youth sports fees,
athletic field rental fees, as well as field redevelopment fees;
Form a subcommittee of stakeholders to discuss and recommend these fees;
Insure that the recommended fees in those areas would not jeopardize the hosting of local
tournaments; and
Bring back any remaining proposed fees to the December loth Council meeting for Council
consideration.
Staff has met with user groups and the subcommittee of stakeholders and has come back with new
proposed fees. Compromises to the November 23, 2009 proposed fee schedule were made to
balance Council recommendations and stakeholder input. Following is a quick summary of those
changes.
Adult Sports: One fee for all (average 10% increase); no "Pay-at-the-Plate" deduction; Field
Redevelopment Fees reflect ResidentINon-Resident rates; and, ResidentINon-Resident rates for
outside league, per game, contract fee (adult soccer) apply.
Youth Sports: One fee for all (average 10% increase); and Field Redevelopment Fees to remain at
$10 per child, per season for all sports.
Athletic Fields: One fee for all (10% increase); and the Field Redevelopment Fee is included in the
rental.
Other Changes - Averaqe of 10% Increase in Fees: Increased fees for the Conference Center, the
EXIT Teen Center and general admission to the swimming pools.
Other Chanqes - 50% Differential between Resident and Non-Resident Fees Where Practical:
Instruction programs (Swimming, Water Fitness, and Tennis); Lincoln Center memberships and
rentals; Pavilion rentals; Race Equipment rentals; and Swimming Pool rentals.
Budget & Financial Summary: The proposed user fees for Calendar Year 2010 include changes
that are detailed in Attachment 2 (Exhibit A). If approved, the new fees will become effective on
February 1, 2010.
Attachments:
. . 1. Resolution
2. Exhibit A - Parks and Recreation Department 2010 Proposed User Fees
3. Fee Changes Summary Sheet
4. Parks and Recreation Advisory Board Minutes, July 14, 2009
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVlNG AND SETTING FEES FOR PARKS AIVD RECREATION
ACTIVITIES AND FACILITIES.
WHEREAS, the schedule of fees in the attached Exhibit A provides for Parks and Recreation
related fees consistent with the adopted fiscal and budgetary policy; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS :
PART 1 : That the City Council hereby approves and adopts the Parks and Recreation Fees
Schedule attached as Exhibit A
PART 2: That the fees provided for in the attached Exhibit A shall take effect for programs
beginning after February l,20 10.
ADOPTED this the - day of
ATTEST: APPROVED:
CITY SECRETARY
APPROVED:
MAYOR
PARKS & RECREATION DEPARTMENT
2010 PROPOSED USER FEES
EXNIBIT A
(As of January 6,2010)
Regular Rate Resident Discount
Rate
ADULT SPORTS PER TEAM
1. Flag Football (Includes $95 Per Team Field Redevelopment Fee)
2. Volleyball (No Field Redevelopment Fee Included)
3. Softball (Includes $95 Per Team Field Redevelopment Fee)
Play-off League: Spring and SummerIFall
$390
Fast Pitch: Spring and SummerIFall
$435
4. Outside League Field Redevelopment Fee Per Team $145 $95
5. Kick Ball $375 $375
6. Adult Sports Transfer I Cancellation Fee $1 0
7. Outside League Per Game Contract Fee $1 5 $1 0 ...............................................................................................................................
ATHLETIC FIELDS
1. Athletic Field Rental - Per Field, Per Day (Includes Field Redevelopment Fee of $15)
One (I) Field, Per Day $120 I Day
2. Athletic Field Rental - Per Hour, up to 7 Hours. (Includes Field Redevelopment fee of $5)
One (1) Field, Per Hour $20 I Hour
3. Athletic Field Rental Deposit Varies
4. Lights for Field Rentals (Per hour, Per field)$20/Hour $15 I Hour
5. Game Field Prep Fee, Per Field $50 I Field
6. Bee Creek Batting Cage Rental, Per Hour $1 0 I Hour
7. Veterans Park "Package" Day Rental -All 9 Soccer Fields and the American Pavilion
$1,100 I Day
8. Key Fee (New Annual Fee and Replacement Fee) $10 Each
9. Parking Fee (Wayne Smith Complex) on TAMU Game Days $10 I Day
In addition to the rental fees, a deposit will be charged and paid by the renter in advance of any tournament.
The deposit will vary depending on the type and size of the tournament.
Page I of 10
* Commercial rate tournaments.
In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the
length and type of tournament in order to cover expenses incurred by the City for personnel and supplies
needed to facilitate the tournament.
Initial game field prep and light fees are included in the daily rental fee, but not in hourly rental fees.
* Commercial rate tournaments
NOTE:
1. The Regular Rate applies to non-resident individuals of College Station.
2. The Regular Rate for team fees applies to teams that have less than 75% College Station resident participation
on the team.
...............................................................................................................................
CEMETERY FEES
1. College Station Cemetery: Standard Space
Cremate Space
Infant Space
2. Municipal Cemetery of College Station
Municipal Section: , Standard Space
Columbaria Niche
Infant Space
Aggie Field of Honor: Standard Space
Columbaria Niche
Regular Rate (No Discounted Rates)
CONFERENCE CENTER
1. Commercial Rental Rates (Companies or Businesses)
Room 101
Monday - Thursday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
Room 102*, 103, 104, 106*
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 105
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 127
Monday - Thursday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
Page 2 of 10
2. Non-Commercial Rental Rates
(Individuals or groups I not companies or businesses)
Room 101
Monday - Thursday: 4 Consecutive Hours or Less
8AM - 5 PM
6PM - Close
Friday.Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
Room 102*, 103,104,106*
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 105
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 127
Monday - Thursday: 4 Consecutive Hours or Less
8AIM - 5PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
3. Room Rental Deposits (For All Groups) *
Deposit for Room 127
Deposit for all other rooms
4. Kitchen Rental
Kitchen Deposit
5. Additional Fees
Week days: For time between 5:00 - 6:00 p.m., this time is based on availability, plus this extra fee. The fee is
waived if reservation is from 8 a.m. to close. No extra fee on Room 101 or 127 with flat rate.
$30
Sunday: This fee is added to commercial I non-commercial rates
1-5 Consecutive Hours $6 5
1-5 Hours Split, or over 5 Consecutive Hours $90
6. Alcohol Deposit (if alcohol is served) $55
7. Catering Deposit $55
8. Patio Based on Availability (2)
Patio with Rental of Room 102 or 106
9. Audio I Visual Equipment
Amplifier (2)
Speakers (3)
Microphone, Wireless Clip-on (3)
Microphone, Wireless Handheld (1)
Microphone on Stand (3)
Microphone on Tabletop (6)
(ALL MICROPHONES REQUIRE AN AMPLIFIER)
$25 Each
No .Charge
$20.00 Each
$1 0.00 Each
$30.00 Each
$30.00 Each
$20.00 Each
$20.00 Each
Page 3 of 10
Multi-media Projector (I)
Multi-media Projector Deposit
$100.00 Each
$55.00 Each
Portable CD Player (I)
Television, 32 with DVDNCR (1)
Television, 25" with DVDNCR (3)
10. Podiums
Upright with Microphone (3)
Upright without a Microphone (1)
ReceptionlParty ltems
Candles 6" x 3 %", with Holder (50)
Dance Floor Panels, 3' x 3' Panel (50)
Lattice Screens - White, Folding 8' x 6' (4)
Wedding Arch, White, Metal (I)
Wedding Arbor Trellis, White Wooden (1)
Mirror Ball (Available in Room 127 Only)
Piano (1)
12. Kitchen ltems
Ice Machine (Per 20 Pounds)
Coffee Maker: 30-Cup (2); 60-Cup (3); 100-Cup (2)
13. MeetinglConference Equipment
Flip Chart without Paper (3)
Flip Chart with Paper (3)
Silk Plants (15)
Stage Extenders 4' x 7', One-step 3' x 1' (2)
14. Other Services:
Copies (Per Copy) IVlaximum 100 Per Day * *
Faxes - Local (Per Page)
Long Distance (First PagelEach Additional Page)
Trip Charge (For Food)
$10.00 Each
$25.00 Each
$25.00 Each
$1 5.00 Each
$5.00 Each
$1 .OO Each
$2.00 Each
$10.00 Each
$15.00 Each
$25.00 Each
$1 0.00 Each
$20.00 Each
$2.50 Each
$5.00 Each
$5.00 Each
$1 0.00 Each
$40.00 Each
$1 5.00 Each
Coffee or Tea Service (Per Cup) Includes Coffee Pot, Coffee, Cups, Cream, Sweeteners and Napkins
$.50 cents Per Cup
Donuts andlor Cold Drinks Market Price plus Trip Charge
Room or Date Transfer I Cancellation Fee Per Change * $10.00
Set-up Changes Less than 12 Hours Prior to the Event $10.00
Open Early Before 7:00 a.m., Sunday through Saturday $75.00
Late Closing 11:OO p.m. - 12:OO a.m., Sunday - Thursday $75.00
Late Closing 1:00 a.m. - 3:00 a.m., Friday - Saturday $75.00 I Hour
Custodial Service Arranged in Advance, One Hour Min. $15.00 1 Hour
Unarranged Custodial Clean-up $30.00 I Hour
Use of Wi-Fi Internet Connection Service - Rooms 105 and 127 $25.00
ANY Unstipulated Occupancy Timer Per Contract Agreement for Early Arrival or Late Departure
$90.00 I Hour
Deposits are refundable upon compliance with all rules, regulations, and clean-up requirements by client and
caterer. * Deposits are refunded less the cancellation fee of $10, if the reservations is cancelled sixty (60) days prior to
the event.
** Per Section 11 1.61 of the Texas Administrative Code ...............................................................................................................................
Page 4 of 10
INSTRUCTION FEES PER PERSON
1. Swim Lessons
45-Minute Lesson
25-Minute Lesson*
2. Stroke Clinic
3. USTA Tennis League
4. Tennis Lessons
Regular Rate
5. Water Fitness Pass -
IMorning Water Fitness - Fall, Spring Summer $120
Night Water Fitness - Fall, Spring, Summer $90
Morning Water Fitness -Winter $90
Night Water Fitness -Winter $70
Resident Discount
Rate
6. Instruction Transfer I Cancellation Fee $10 $10
* Children ages 5 and under attend only a 25-minute lesson. All other lessons are 45 minutes in length. .............................................................................................................................
Regular Rate Resident Discount
Rate
LINCOLN CENTER
1. School Year Membership Pass:
Youth (17 & Under)
Low Income Eligible
2. Summer Membership Pass $1 00 $50
3. Late Pick-up Fee
1 '' Fifteen Minutes
Each Additional Minute Thereafter
4. Adult (18 & Over) Annual (12 Month) Membership Pass $70 $45
5. Non-Member Guest Pass Per Day (Youth or Adult) $3 $2
6. Gym Deposit Per Day (8 hour block) $375 $250
Half Court Rental Per Hour (4 hour maximum) $45 $30
Full Court Rental Per Hour (4 hour maximum) $60 $40
Gym Event $.35 1 Chair $.35 I Chair
All Day Usage (More than 4 Hours) $375 $250
Concessions Room Usage $30 $20
7. Game Room / Multi - purpose Room Rental Per Hour
(4 hour minimum) $40 / Hour $25 1 Hour
Deposit $115 $75
Page 5 of 10
Regular Rate Resident Discount
Rate
8. Community Room Rental Per Hour (3 Hour Maximum) $45
Deposit $1 50
Kitchen Fee $40
9. Special Event Fee (Funerals, weddings, parties) $415
10. Miscellaneous Charges:
Copies (Per Copy) * $. 10 1 Copy
Faxes - Local (Per Page)
Faxes - Long Distance (Per Page)
$1 .OO 1 Page
$2 First Pg /$I Ea. Addt'l Page
1 1. Gym or Room Transfer 1 Cancellation Fee $1 0.00
All rooms are subject to an after-hour charge of $20 per hour. The after-hour charge is based on any
request to use facilities beyond the Center's normal operation hours.
Special Event fee includes the rental of the gym, Community Room, sound system, and 450 chairs. * Per Section 11 1.61 of the Texas Administrative Code. ...............................................................................................................................
Regular Rate Resident Discount Rate
PAVILION RENTALS PER DAY
1. Bee Creek (100) 1 Oaks (40) I W.A. Tarrow Park Pavilion (100)
Monday - Thursday $1 50
Friday - Sunday & Holidays $190
Deposits $300
2. Central (200) 1 Southwood Pavilions (300)
Monday -Thursday
Friday - Sunday, and Holidays
Deposit
3. John Crompton Park Pavilion (80)
Monday -Thursday
Friday - Sunday, and Holidays
Deposit
4. American Pavilion in Veterans Park (500)
Monday - Thursday
Friday - Sunday, and Holidays
Deposit
5. Pavilion Transfer I Cancellation Fee Per Change $10 $10
6. Dog Park Rentals -
(Steeplechase Park and University Park) - Per day $225
Deposits are refundable if the facility is left clean, damage-free, and the keys are returned.
o Deposits are refundable, less the $10 cancellation fee if reservation is cancelled no later than seven (7)
days prior to the rental date.
( ) - The parenthesis by each pavilion shows the limit of occupants that the pavilion can facilitate.
Page 6 of 10
Regular Rate Resident Discount
Rate
RACE EQUIPMENT RENTALS
1. Printing Stop Watch I Non-printing Stop Watch $1 5 $10
2. Cones (10) $1 5 $10
3. Bases, Poles, and Flagging (10) $1 5 $10
4. Big Time Clock $90 $60
5. Water Cooler I Ice Chest $101$10 $565
6. Tables $15 $10
7. Traffic Flags and Vests (1 0) $1 0 $5
8. Rental Package #I:
Big time clock, 1 printing stopwatch, 10 cones, 10 baseslpoles and flagging, 2 water coolers, 2 tables,lO
traffic flags and vests. $1 30 $85
9. Rental Package #2:
Big time clock, 2 printing stopwatches, 30 cones, 20 baseslpoles and flagging, 6 water coolers, 4 tables, 15
traffic flags and vests. $1 50 $1 00
10. Rental Package #3:
Big time clock, 4 printing stopwatches, 60 cones, 30 baseslpoles and flagging, 12 water coolers, 6 tables, 20
traffic flags and vests. $1 90 $125 ...............................................................................................................................
Rate (No Discounted Rates)
SWlNlMlNG POOLS
1. General Admission Per Person (Ages 3 and up)
Hallaran I Thomas
Natatorium
Adamson
2. Discount Pass - 25 Swims
Hallaran I 'Thomas
Natatorium
*Adamson
3. Family Season Pass (Up to Five Family Members)
Fee for Additional Members in Excess of Five
Hallaran I Thomas Pass or Natatorium Pass
*Adamson
4. Individual Season Pass
Hallaran/Thomas
*Adamson
5. Babysitter Season Pass
Hallaran I Thomas
*Adamson
$25 Per Person
$1 50
$2 50
6. Special Day Care Fee @ Adamson Lagoon Per Child $3
7. Pool Rentals (2 Hour Period. Limited weekend availability)
Page 7 of 10
Regular Rate .Resident Discount Rate
Thomas / Hallaran: 25 people or fewer
50 people or fewer
51 - 76 people
77 - 102 people
Each hour after initial 2 hours
Natatorium: 25 people or fewer
50 people or fewer
51 - 76 people
77 - 102 people
Each hour after initial 2 hours
Adamson: 99 people or fewer
199 or fewer
299 or fewer
300 +
Each hour after initial 2 hours
8. Adamson Baby Pool Rental - (2 Hour Period)
9. Pool Parties Per Person - (2 Hour Period)
General Party: Southwood and Thomas
Adarnson Lagoon
Theme Party: Southwood and Thomas
Adarnson Lagoon
Catered General Party: Southwood and Thomas
Adarnson Lagoon
Catered Theme Party: Southwood and Thomas
Adamson Lagoon
Pavilion Party (Four-table limit): First Table
Additional tables (Max of 3)
10. Junior Lifeguard Program Per Person Per Session
11. Junior Lifeguard Level 2, Per Session $25 + Cert. Fees
12. Other Pool Fees:
Texas SuperGuard Competition Per Person
Swim Diaper Fee Per Diaper
Tube Rental Fee
Deposit
Locker Rental Fee
Deposit
Duck Derby (Sponsor a duck July 4'" Per Person
ltsy Bitzy Tiny Cutie Bathing Beauty & Handsome Boy
Contest on July 4Ih, Per Person
"Schools Out Blow Out" at Adamson Lagoon
Pool Trout Fish-Out Per Person (Ages 3 and up)
Over the 5-fish limit (Per fish)
13. Educational Class Rental Per Hour
Page 8 of 10
Regular Rate Resident Discount
Rate
14. Adamson Lagoon Summer Day Camp Use, Per Child $3 $2
15. Natatorium Team Use Fee, Per Person, Per Season $15 $10
16. Pool Rental, Junior Lifeguard Transfer I Cancellation Fee $1 0
* Adamson passes are also valid at Southwood Hallaran and Thomas pools, excluding the CSlSD
Natatorium. All discount passes are priced for 25 swims. ................................................................................................................................
Rate (No Discount Rate)
TEEN CENTER (THE EXIT)
1. Annual Membership Pass
$20
2. Non-Member Fee Per Day
3. Meeting Room Rental, Per Hour
Deposit
4. DancelGame Room Rental, Per Hour
Deposit
5. Whole Facility Rental Per Hour (Excludes Computer Lab)
Deposit
6. Additional Attendance Fee Per Hour * $10
7. Room or Rental Transfer I Cancellation Fee $1 0
* All rental rates are based on a party of 1 - 25 people. Additional fees are added per hour for over 25
attendees. Any rental expecting more than 100 attendees must have prior Supervisor approval.
* Deposits are refundable if the facility is left clean and damage-free.
Fees are assessed for special events and field trips.
................................................................................................................................
VENDOR PERMITS & CONCESSIONS
1. Vendor Permit $50
2. Commissions: (Gross Sales minus Sales Tax)
Food & Drinks 10- 15%
Other Goods 10 - 15%
Alcoholic Beverages 20 - 25% ...............................................................................................................................
WOLF PEN CREEK AMPHITHEATER
1. Amphitheater Rentals Per Day:
Private Rental
Non-Commercial - Benefit Rental
ProfessionalICommercial Rentals
2. Green Room Meetings Four Hours or Less
lVon Commercial
Commercial
Mon - Thurs I Fri - Sunday
$300 /$400
$600 / $700
$1,0001 $1,100
Page 9 of 10
3. Green Room Meetings Up to Twelve Hours
Non Commercial
Commercial
4. Green Room Social Events - Four Hours or Less
Non Commercial
Commercial
5. Green Room Social Events - Up to Twelve Hours
Non Commercial
Commercial
Mon - Thurs I Fri - Sunday
$100 /$I25
$125 /$I75
6. Deposit for all Amphitheater or Green Room Rentals Varies - $1 00 - $600
7. The Plaza at Wolf Pen Creek
Rental (Includes Pavilion and Restrooms)
Deposit (Security, Damage, Clean-up)
8. Other Non-typical Events Rate based on event
9. Discounts for Three or More Dates Reserved 15%
10. Alcohol Surcharge for any Function $50
A percentage of ticketing and fees for service personnel and vending charges will be added accordingly for
amphitheater rentals.
A percentage of the gate will be negotiated for commercial events.
Non Commercial defined as: Non-profit, student, civic or private.
Security deposits are based upon participantslattendees. ...............................................................................................................................
XTRA EDUCATION CLASSES - All Xtra Education class fees will be set according to the individual needs of each class.
Based upon 100% Cost Recovery.
1. Class Transfer / Cancellation Fee $1 0 ...............................................................................................................................
YOUTH SPORTS PER CHILD
1. BasketbaillYouth Volleyball/Flag Football*/ Girl's Softball*
(* Includes $10 Per Child Field Redevelopment Fee)
2. Challenger Sports (Basketball, Bowling, Soccer) $1 5
3. Outside League Field Redevelopment Fee Per Child
All Sports $10 per child
4. Swim Team (No Field Redevelopment Fee Included) $110
5. Youth Sports Transfer / Cancellation Fee $1 0
Cemetery Fees approved by Cemetery Advisory Committee - August 19, 2009 Alternate Recommendation
Cemetery Fees approved by City Council - September 10,2009
All Other Fees approved by Parks and Recreation Advisory Board - July 14, 2009
All Other Fees approved by City Council -
Page 10 of 10
PARKS & RECREATION DEPARTMENT
2010 PROPOSED USER FEES
EXHIBIT A
(As of January 6, 2010)
Regular Rate Resident Discount
Rate
ADULT SPORTS PER TEAM
1. Flag Football (Includes $95 Per Team Field Redevelopment Fee)
2. Volleyball (No Field Redevelopment Fee Included)
3. Softball (Includes $95 Per Team Field Redevelopment Fee)
Play-off League: Spring and Summer/Fall
$390
Fast Pitch: Spring and Summer/Fall
$435
4. Outside League Field Redevelopment Fee Per Team $145 $95
5. Kick Ball $375 $375
6. Adult Sports Transfer / Cancellation Fee $1 0
7. Outside League Per Game Contract Fee $1 5 $10
ATHLETIC FIELDS
1. Athletic Field Rental - Per Field, Per Day (Includes Field Redevelopment Fee of $15)
One (1 ) Field, Per Day $120 / Day
2. Athletic Field Rental - Per Hour, up to 7 Hours. (Includes Field Redevelopment fee of $5)
One (1 ) Field, Per Hour $20 / Hour
3. Athletic Field Rental Deposit Varies
4. Lights for Field Rentals (Per hour, Per field)$20/Hour $1 5 / Hour
5. Game Field Prep Fee, Per Field $50 / Field
6. Bee Creek Batting Cage Rental, Per Hour $10 / Hour
7. Veterans Park "Package" Day Rental -All 9 Soccer Fields and the American Pavilion
$1,100 / Day
8. Key Fee (New Annual Fee and Replacement Fee) $10 Each
9. Parking Fee (Wayne Smith Complex) on TAMU Game Days $10 / Day
In addition to the rental fees, a deposit will be charged and paid by the renter in advance of anv tournament.
The deposit will vary depending on the type and size of the tournament.
Page 1 of 10
* Commercial rate tournaments.
In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the
length and type of tournament in order to cover expenses incurred by the City for personnel and supplies
needed to facilitate the tournament.
Initial game field prep and light fees are included in the daily rental fee, but not in hourly rental fees.
* Commercial rate tournaments
NOTE:
1. The Regular Rate applies to non-resident individuals of College Station
2. The Regular Rate for team fees applies to teams that have less than 75% College Station resident participation
on the team.
...............................................................................................................................
CEMETERY FEES
1. College Station Cemetery: Standard Space
Cremate Space
Infant Space
2. Municipal Cemetery of College Station
Municipal Section: Standard Space
Columbaria Niche
Infant Space
Aggie Field of Honor: Standard Space
Columbaria Niche
Regular Rate (No Discounted Rates)
CONFERENCECENTER
1. Commercial Rental Rates (Companies or Businesses)
Room 101
Monday -Thursday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
Room 102*, 103, 104,106*
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PIW - Close
Room 105
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 127
Monday - Thursday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
Page 2 of 10
2. Non-Commercial Rental Rates
(Individuals or groups I not companies or businesses)
Room 101
Monday - Thursday: 4 Consecutive Hours or Less
8AM - 5 PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
Room 102*, 103, 104, 106*
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 105
Monday - Sunday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Room 127
Monday -Thursday: 4 Consecutive Hours or Less
8AM - 5PM
6PM - Close
Friday Flat Rate: 8AM - Close
Saturday Flat Rate: 8AM - Close
3. Room Rental Deposits (For All Groups) *
Deposit for Room 127
Deposit for all other rooms
4. Kitchen Rental
Kitchen Deposit
5. Additional Fees
Week days: For time between 500 - 6:00 p.m., this time is based on availability, plus this extra fee. The fee is
waived if reservation is from 8 a.m. to close. No extra fee on Room 101 or 127 with flat rate.
$30
Sunday: This,fee is added to commercial I non-commercial rates
1-5 Consecutive Hours $65
1-5 Hours Split, or over 5 Consecutive Hours $90
6. Alcohol Deposit (if alcohol is served) $55
7. Catering Deposit $55
8. Patio Based on Availability (2)
Patio with Rental of Room 102 or 106
9. Audio I Visual Equipment
Amplifier (2)
Speakers (3)
Microphone, Wireless Clip-on (3)
Microphone, Wireless Handheld (1 )
Microphone on Stand (3)
Microphone on Tabletop (6)
(ALL MICROPHONES REQUIRE AN AMPI-IFIER)
$25 Each
No Charge
$20.00 Each
$10.00 Each
$30.00 Each
$30.00 Each
$20.00 Each
$20.00 Each
Page 3 of 10
Multi-media Projector (1)
Multi-media Projector Deposit
$1 00.00 Each
$55.00 Each
Portable CD Player (1 )
Television, 32" with DVDIVCR (I)
Television, 25" with DVDNCR (3)
10. Podiums
Upright with Microphone (3)
Upright without a Microphone (1)
11. ReceptionIParty ltems
Candles 6" x 3 %", with Holder (50)
Dance Floor Panels, 3' x 3' Panel (50)
Lattice Screens -White, Folding 8' x 6' (4)
Wedding Arch, White, Metal (1)
Wedding Arbor Trellis, White Wooden (1)
Mirror Ball (Available in Room 127 Only)
Piano (1 )
12. Kitchen ltems
Ice Machine (Per 20 Pounds)
Coffee Maker: 30-Cup (2); 60-Cup (3); 100-Cup (2)
13. MeetingIConference Equipment
Flip Chart without Paper (3)
Flip Chart with Paper (3)
Silk Plants (1 5)
Stage Extenders 4' x 7', One-step 3' x I' (2)
14. Other Services:
Copies (Per Copy) Maximum 100 Per Day * *
Faxes - Local (Per Page)
Long Distance (First PageIEach Additional Page)
Trip Charge (For Food)
$10.00 Each
$25.00 Each
$25.00 Each
$1 5.00 Each
$5.00 Each
$1 .OO Each
$2.00 Each
$1 0.00 Each
$1 5.00 Each
$25.00 Each
$10.00 Each
$20.00 Each
$2.50 Each
$5.00 Each
$5.00 Each
$10.00 Each
$40.00 Each
$1 5.00 Each
Coffee or Tea Service (Per Cup) Includes Coffee Pot, Coffee, Cups, Cream, Sweeteners and Napkins
$.50 cents Per Cup
Donuts andlor Cold Drinks Market Price plus Trip Charge
Room or Date Transfer I Cancellation Fee Per Change * $10.00
Set-up Changes Less than 12 Hours Prior to the Event $1 0.00
Open Early Before 7:00 a.m., Sunday through Saturday $75.00
Late Closing 11 :00 p.m. - 12:OO a.m., Sunday - Thursday $75.00
Late Closing 1.00 a.m. - 3:00 a.m., Friday - Saturday $75.00 I Hour
Custodial Service Arranged in Advance, One Hour Min. $1 5.00 I Hour
Unarranged Custodial Clean-up $30.00 I Hour
Use of Wi-Fi Internet Connection Service - Rooms 105 and 127 $25.00
ANY Unstipulated Occupancy Timer Per Contract Agreement for Early Arrival or Late Departure
$90.00 1 Hour
Deposits are refundable upon compliance with all rules, regulations, and clean-up requirements by client and
caterer.
* Deposits are refunded less the cancellation fee of $10, if the reservations is cancelled sixty (60) days prior to
the event.
** Per Section 11 1.61 of the Texas Administrative Code
...............................................................................................................................
Page 4 of 10
Regular Rate
INSTRUCTION FEES PER PERSON
1. Swim Lessons
45-Minute Lesson
25-Minute Lesson*
Resident Discount
Rate
2. Stroke Clinic $75 $50
3. USTA Tennis League $1 50 $100
4. Tennis Lessons $105 $70
5. Water Fitness Pass -
Morning Water Fitness - Fall, Spring Summer
Night Water Fitness - Fall, Spring, Summer
Morning Water Fitness -Winter
Night Water Fitness -Winter
6. Instruction Transfer I Cancellation Fee $1 0 $10
* Children ages 5 and under attend only a 25-minute lesson. All other lessons are 45 minutes in length.
Regular Rate
LINCOLN CENTER
1. School Year Membership Pass:
Youth (I7 & Under)
Low Income Eligible
2. Summer Membership Pass $100
3. Late Pick-up Fee
1 st Fifteen Minutes
Each Additional Minute Thereafter
4. Adult (I8 & Over) Annual (12 Month) Membership Pass $70
5. Non-Member Guest Pass Per Day (Youth or Adult) $3
6. Gym Deposit Per Day (8 hour block) $375
Half Court Rental Per Hour (4 hour maximum) $45
Full Court Rental Per Hour (4 hour maximum) $60
Gym Event $.35 I Chair
All Day Usage (More than 4 Hours) $375
Concessions Room Usage $30
7. Game Room I Multi - purpose Room Rental Per Hour
(4 hour minimum) $40 I Hour
Deposit $115
Resident Discount
Rate
$250
$30
$40
$.35 I Chair
$250
$20
$25 / Hour
$75
Page 5 of 10
Regular Rate Resident Discount
Rate
8. Community Room Rental Per Hour (3 Hour Maximum) $45
Deposit $1 50
Kitchen Fee $40
9. Special Event Fee (Funerals, weddirlgs, parties) $41 5 $275
10. Miscellaneous Charges:
Copies (Per Copy) *
Faxes - Local (Per Page)
Faxes - Long Distance (Per Page)
$.I 0 I Copy
$1 .OO I Page
$2 First Pg I $1 Ea. Addt'l Page
11. Gym or Room Transfer I Cancellation Fee $1 0.00
All rooms are subject to an after-hour charge of $20 per hour. The after-hour charge is based on any
request to use facilities beyond the Center's normal operation hours.
Special Event fee includes the rental of the gym, Community Room, sound system, and 450 chairs. * Per Section 11 1.61 of the Texas Administrative Code.
Regular Rate Resident Discount Rate
PAVILION RENTALS PER DAY
1. Bee Creek (1 00) I Oaks (40) I W.A. Tarrow Park Pavilion (100)
Monday - Thursday $1 50
Friday - Sunday & Holidays $1 90
Deposits $300
2. Central (200) I Southwood Pavilions (300)
Monday - Thursday
Friday - Sunday, and Holidays
Deposit
3. John Crompton Park Pavilion (80)
Monday - Thursday
Friday - Sunday, and Holidays
Deposit
4. American Pavilion in Veterans Park (500)
Monday - Thursday
Friday - Sunday, and Holidays
Deposit
5. Pavilion Transfer I Cancellation Fee Per Change $1 0 $1 0
6. Dog Park Rentals -
(Steeplechase Park and University Park) - Per day $225
Deposits are refundable if the facility is left clean, damage-free, and the keys are returned.
Deposits are refundable, less the $10 cancellation fee if reservation is cancelled no later than seven (7)
days prior to the rental date.
( ) - The parenthesis by each pavilion shows the limit of occupants that the pavilion can facilitate.
Page 6 of 10
Regular Rate Resident Discount
Rate
RACE EQUIPMENT RENTALS
1. Printing Stop Watch / Non-printing Stop Watch $1 5 $1 0
2. Cones (10) $1 5 $10
3. Bases, Poles, and Flagging (10) $1 5 $10
4. Big Time Clock $90 $60
5. Water Cooler / Ice Chest $1 0/$10 $565
6. Tables $1 5 $1 0
7. Traffic Flags and Vests (10) $1 0 $5
8. Rental Package #I :
Big time clock, 1 printing stopwatch, 10 cones, 10 bases/poles and flagging, 2 water coolers, 2 tables,lO
traffic flags and vests. $1 30 $85
9. Rental Package #2:
Big time clock, 2 printing stopwatches, 30 cones, 20 bases/poles and flagging, 6 water coolers, 4 tables, 15
traffic flags and vests. $1 50 $1 00
10. Rental Package #3:
Big time clock, 4 printing stopwatches, 60 cones, 30 bases/poles and flagging, 12 water coolers, 6 tables, 20
traffic flags and vests. $1 90 $125 ...............................................................................................................................
Rate (No Discounted Rates)
SWIMMING POOLS
1. General Admission Per Person (Ages 3 and up)
Hallaran / Thomas
Natatorium
Adamson
2. Discount Pass - 25 Swims
Hallaran / Thomas
Natatorium
*Adamson
3. Fam~ly Season Pass (Up to Five Family Members)
Fee for Additional Members in Excess of Five
Hallaran /Thomas Pass or Natatorium Pass
*Adamson
4. Individual Season Pass
Hallaranrrhomas
*Adamson
5. Babysitter Season Pass
Hallaran / Thomas
*Adamson
$25 Per Person
$1 50
$250
6. Special Day Care Fee @ Adamson Lagoon Per Child $3
7. Pool Rentals (2 Hour Period. Limited weekend availability)
Page 7 of 10
Regular Rate Resident Discount Rate
Thomas / Hallaran: 25 people or fewer
50 people or fewer
51 - 76 people
77 - 102 people
Each hour after initial 2 hours
Natatorium: 25 people or fewer
50 people or fewer
51 - 76 people
77 - 102 people
Each hour after initial 2 hours
Adamson: 99 people or fewer
199 or fewer
299 or fewer
300 +
Each hour after initial 2 hours
8. Adamson Baby Pool Rental - (2 Hour Period)
9. Pool Parties Per Person - (2 Hour Period)
General Party: Southwood and Thomas
Adamson Lagoon
Theme Party: Southwood and Thomas
Adamson Lagoon
Catered General Party: Southwood and Thomas
Adamson Lagoon
Catered Theme Party: Southwood and Thomas
Adamson Lagoon
Pavilion Party (Four-table limit): First Table
Additional tables (Max of 3)
10. Junior Lifeguard Program Per Person Per Session
1 1 . Junior Lifeguard Level 2, Per Session $25 + Cert. Fees
12. Other Pool Fees:
Texas SuperGuard Competition Per Person
Swim Diaper Fee Per Diaper
Tube Rental Fee
Deposit
Locker Rental Fee
Deposit
Duck Derby (Sponsor a duck July 4th) Per Person
ltsy Bitzy Tiny Cutie Bathing Beauty & Handsome Boy
Contest on July 4th, Per Person
"Schools Out Blow Out" at Adamson Lagoon
Pool Trout Fish-Out Per Person (Ages 3 and up)
Over the 5-fish limit (Per fish)
13. Educational Class Rental Per Hour
Page 8 of 10
Regular Rate Resident Discount
Rate
14. Adamson Lagoon Summer Day Camp Use, Per Child $3 $2
15. Natatorium Team Use Fee, Per Person, Per Season $1 5 $1 0
16. Pool Rental, Junior Lifeguard Transfer / Cancellation Fee $1 0
* Adamson passes are also valid at Southwood Hallaran and Thomas pools, excluding the CSlSD
Natatorium. All discount passes are priced for 25 swims. ...............................................................................................................................
Rate (No Discount Rate)
TEEN CENTER (THE EXIT)
1. Annual Membership Pass
$20
2. Non-Member Fee Per Day
$2
3. Meeting Room Rental, Per Hour
Deposit
4. DanceIGame Room Rental, Per Hour
Deposit
5. Whole Facility Rental Per Hour (Excludes Computer Lab)
Deposit
6. Additional Attendance Fee Per Hour * $10
7. Room or Rental Transfer / Cancellation Fee $1 0
* All rental rates are based on a party of 1 - 25 people. Additional fees are added per hour for over 25
attendees. Any rental expecting more than 100 attendees must have prior Supervisor approval.
Deposits are refundable if the facility is left clean and damage-free.
Fees are assessed for special events and field trips.
VENDOR PERMITS & CONCESSIONS
1. Vendor Permit $50
2. Commissions: (Gross Sales minus Sales Tax)
Food & Drinks 10 - 15%
Other Goods 10- 15%
Alcoholic Beverages 20 - 25% ...............................................................................................................................
WOLF PEN CREEK AMPHITHEATER
1. Amphitheater Rentals Per Day:
Private Rental
Non-Commercial - Benefit Rental
Professional/Commercial Rentals
2. Green Room Meetings Four Hours or Less
Non Commercial
Commercial
Mon - Thurs / Fri - Sunday
$300 / $400
$600 / $700
$1,000 /$l,lOO
Page 9 of 10
3. Green Room Meetings Up to Twelve Hours
Non Commercial
Commercial
4. Green Room Social Events - Four Hours or Less
Non Commercial
Commercial
5. Green Room Social Events - Up to Twelve Hours
Non Commercial
Commercial
Mon - Thurs I Fri - Sunday
$100 1 $125
$125 /$I75
6. Deposit for all Amphitheater or Green Room Rentals Varies - $1 00 - $600
7. The Plaza at Wolf Pen Creek
Rental (Includes Pavilion and Restrooms)
Deposit (Security, Damage, Clean-up)
8. Other Non-typical Events Rate based on event
9. Discounts for Three or More Dates Reserved 15%
10. Alcohol Surcharge for any Function $50
A percentage of ticketing and fees for service personnel and vending charges will be added accordingly for
amphitheater rentals.
A percentage of the gate will be negotiated for commercial events.
Non Commercial defined as: Non-profit, student, civic or private.
Security deposits are based upon participantslattendees. ...............................................................................................................................
XTRA EDUCATION CLASSES - All Xtra Education class fees will be set according to the individual needs of each class.
Based upon 100% Cost Recovery.
1. Class Transfer / Cancellation Fee $1 0 ...............................................................................................................................
YOUTH SPORTS PER CHILD
1. BasketballIYouth Volleyball/Flag Football*/ Girl's Softball*
(* Includes $10 Per Child Field Redevelopment Fee)
2. Challenger Sports (Basketball, Bowling, Soccer) $1 5
3. Outside League Field Redevelopment Fee Per Child
All Sports $1 0 per child
4. Swim Team (No Field Redevelopment Fee Included) $110
5. Youth Sports Transfer / Cancellation Fee $10
Cemetery Fees approved by Cemetery Advisory Committee - August 19, 2009 Alternate Recommendation
Cemetery Fees approved by City Council - September 10, 2009
All Other Fees approved by Parks and Recreation Advisory Board - July 14, 2009
All Other Fees approved by City Council -
Page 10 of 10
Parks and Recreation Department
Summary of User Fees 2010
SUMMARY
Adult Sports:
One fee for all (average 10% increased)
No "Pay at the Plate" deduction
Field Redevelopment Fees reflect ResidenVlVon-Resident rates
ResidenVNon-Resident Rates for outside league, per game, contract fee (adult soccer)
Youth Sports:
One fee for all (average 10% increase)
Field Redevelopment Fees to remain at $10 per child, per season for all sports
Athletic Fields:
Include Field Redevelopment Fees with rentals
One fee for all (1 0% increase)
Other Changes 50% Differential between Resident and Non-resident Fees Where
Practical:
Instruction Progranis (Swimming, Water Fitness, and Tennis)
Lincoln Center - memberships and rentals
Pavilion rentals
Race Equipment rentals
Swimming pool rentals
Other Changes - Average of 1 0% Increase in Fees:
Conference Center
EXIT Teen Center
Swimming pools - general admission
No Changes:
Vendor Permits
Wolf Pen Creek Amphitheater
Xtra Education classes
Garett Karr, 2315 Bristol, Bryan - Has to go out of town to use the skate
park as a unique amenity this would make our park an attraction. He also
likes Southwood as the location for the park.
Daniel, 3908 Horseback - Would like scooters to be included into the park.
Barbara Rush, Bryan, TX - Her grandson does the stairs and other skate
park amenities. She explained that she watches him and would like for
shade to be incorporated into the park for the viewers. She also asked for
different elements to be incorporated for the different age groups and urged
that things be included for those who would like a challenge. She agreed
that having an all wheel park would benefit the users.
Jonathan Mendez - Feels that Southwood is the best location and that
incorporating different architecture will make the skate park unique and help the
city thrive.
The public hearing portion closed, and Board discussion followed.
Glenn Schroeder made a motion to recommend that Southwood Athletic Park be
the location for the skate park and that the city and Board work with the
consultant to incorporate the different users into the park. Also to include
certain amenities, such as shade, as specified by the users. George Jessup
seconded. The vote was called. All were in favor, and the motion carried
unanimously.
Presentation, ~ossible action, and discussion concerning Parks and
Recreation Department Pro~osed Schedule sf Fees for FY 2010: There
was discussion regarding the proposed schedule of fees for FY 2010. David Scott
made a motion to accept the proposed schedule of fees for FY 2010, and Glenn
Schroeder seconded the motion. Glenn Schroeder included that he would like to
see the fees on the agenda on a regular basis so that the Board can address the
issues. He also included that the difference in the regular rate and the resident
discount rate was justified, because the infrastructure in the city has been paid
by citizens tax dollars. The vote was called. Douglas Becker in opposition to the
motion. The vote passed with a vote of 6 to 1. (Donald Williams being absent).
8. Presentation, ~ossible action, and discussion concernins DOQ Park
Operations: C~~rtis Bingham, Park Operations Superintendent, explained the
advantages and problems that each of the dog parks has. Discussion followed.
This was an informational item only, and no action was required.
July 14, 2009
Parks and Recreation
Advisory Board Meeting Minutes
To; Glenn Brown, City Manager
Fnm Bob Cowell, AICP
Director of Planning and Development Services
AgenctaOlption: Public Hearing, presentation, possible action, and discussion regarding an
ordinance repealing the College Station Bikeway and Pedestrian Master Plan (October
2002), and A Network of Greenways for College Station (May 1999) and amending the
adopting Ordinance for the City of College Station Comprehensive Plan (Ordinance Number
3186) and adopting the Bicycle, Pedestrian, and Greenways Master Plan.
Fs):The Planning and Zoning Commission unanimously recommended approval
of the Bicycle, Pedestrian, and Greenways Master Plan at their January 21St meeting. Staff
also recommended approval.
-.The Bicycle, Pedestrian, and Greenways Master Plan, a component of the College
Station Comprehensive Plan, planning process has been underway for the past year and the
update is complete. The planning process began in November 2008 with an inventory of
existing bicycle, pedestrian, and greenway facilities and the selection of a Technical Task
Force and Staff Resource Team. Over the past twelve months, staff has provided updates on
the progress of the plan including a needs assessment, recommendations on system
development and management and implementation. Citizen engagement included three
community meetings, an online survey, and focus groups.
Staff provided a draft copy of the Bicycle, Pedestrian, and Greenways Master Plan, also
available online at www.cstx.gov/hikeandbike , as well as an overview of the document on
January 14, 2010. Comments were received from the Parks and Recreation Advisory Board
on January 12, 2010.
Budget & Fdl Sunnay Capital and operations and maintenance costs are noted in the
Master Plan
The Bicycle, Pedestrian, and Greenways Master Plan (on file at the City Secretary's Office).
Ordinance (To be provided at Council Meeting)
To: Glenn Brown, City Manager
Fnm Bob Cowell, AICP, Director of Planning & Development Services
AgenctaCaption: Public hearing, presentation, possible action, and discussion on an ordinance
amending Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map"
of the Code of Ordinances of the City of College Station, Texas by rezoning from A-0
Agricultural-Open to R-1 Single Family Residential 1.83 acres 2251 Sebesta Road, generally
located east of Sandstone Subdivision and south of Emerald Forest Phase #7, at the
terminus of Emerald Parkway.
Fs): The Planning & Zoning Commission considered this item at their regular
meeting on January 7, 2010 and recommended approval on a 6-1 vote with the condition
that a Private Drainage Easement be added to the portion of the property encumbered by
the 100-year floodplain, as defined by the Federal Emergency Management Agency (FEIYA),
with the following restrictions: limiting fill of the property to that required for the installation
of public utilities in public utility easements; limiting the type of fencing used in the
floodplain to those that allow for water to flow through and across the properties; and
limiting structures in the floodplain to those that do not restrict the flow of water through
and across properties. Staff recommended denial of the request.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
~CRrlEuA
1. -withthe-- The Future Land Use and Character Map included in
the Comprehensive Plan designates the subject property as Estate, Natural Areas -
Reserved, and Natural Areas - Protected. The Estate designation is described in the
Comprehensive Plan as being for areas that, due to public service limitations or a
prevailing rural character, should have limited development activities. These areas will
tend to consist of low-density single-family residential lots (20,000 square foot lots)
clustered around open space or large lots (minimum one acre). Natural Areas -
Reserved is described as being for areas that represent a constraint to development and
that should be preserved for their natural function or open space qualities. These areas
include floodplains and riparian buffers, as we1 l as recreation facilities. Natural Areas -
Preserved include areas that are permanently protected from development. These areas
are preserved for their natural function or for parks, recreation, or greenways
opportunities. These areas include areas such as regulatory floodway, publicly owned
open space, conservation easements, and public parks.
2. Catpatbil~withthepresentnmirgandamfoming~~~gofneaefy~~withthe~ofthe w: The property is zoned A-0 Agricultural-Open. Property to the southwest was
rezoned to R-1 Single-Family Residential in 2007 in preparation for the Emerald Ridge
Estates development, which was preliminary platted in late 2009. When the subject
property was under consideration in 2007, the applicant chose to remove the 100-year
floodplain from the rezoning request. Property located west of the Emerald Ridge Estates
subdivision is also zoned R-1 Single-Family Residential, but is developed as large estate-
sized lots in the Sandstone subdivision. Properties located to the northeast of the subject
property are located within the 100-year FEMA floodplain and largely used for
agricultural purposes.
3. MlityofthemaffecbedbthemforusgmbthedMthatwouldbem
qpliibytheproposed- The majority of the property is located within the 100-
year FEMA floodplain. The R-1 Single-Family Residential zoning district generally allows
for the development of single-family homes and related accessory structures on
minimum 5,000 square foot lots. Structures located in the floodplain are required to be
constructed above the base flood elevation in the area. Floodplains serve a natural
drainage function for the City. Incremental degradation of and encroachment into the
City's floodplains has occurred throughout this area, creating additional drainage issues
in portions of the Emerald Forest subdivision.
4. SCitdbilityofthe~affecbedbthe~forusg~bthedMa~cablebthe
pmperly at the tine of the proposed anerwtnent: A-0 Agricultural-Open allows for limited
development, and is intended for land which is used for largely undeveloped agricultural,
very low-intensity residential, or open spaces uses. In general, the highest and best
function for our rivers and streams and their floodplains is the conveyance and
temporary storage of floodwaters. Greenways serve to protect the flood control functions
of these floodplains and riparian areas. Limiting the placement of buildings and other
impervious surfaces, such as parking lots, or even fill in these areas, can help reduce
unnecessary flooding, manage storm water runoff and decrease stream bank erosion
that can affect the future health and effectiveness of our rivers and streams.
5. -lityofthemaMbythe-formmbthedMappliibthe
pmpeilyatthetineofthepropasedamerwtnent: A portion of the property has been included in
the Preliminary Plat for Emerald Ridge Estates subdivision (approved in 2009) and is
shown as common area.
6. A~ibbilityof~~waS&M&Y~ and~fadliigenemllysu~~and~for
the propased use There is an existing 8-inch waterline along the north side of Emerald
Parkway. Water service will be extended from this existing 8-inch waterline and loop to
an existing 6-inch waterline along the south side of Sandstone Drive. Sanitary sewer
service will be provided from an existing 24-inch sewer line just west of the subdivision
on Emerald Parkway. Portions of existing 21-inch and 24-inch sewer lines currently
running through the property are proposed to be rerouted along the outer property
boundary. Utility reports for the subdivision are required at the time of Final Plat to
insure capacity and compliance with the BCS Unified Design Guidelines Access to the
parcel is by Emerald Parkway, which is classified as a Minor Collector on the
Thoroughfare Plan. Drainage is generally to the northeast within the Bee Creek
Drainage Basin. A Drainage Report is required at time of Final Plat to show that the
drainage plan for the subdivision meets the City's Drainage Policy and Design Standards.
The subject tract is encroached by a designated Zone AE Special Flood Hazard Area per
FEMA FIRM Panel 163D.
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Planning & Zoning Commission Minutes - January 7, 2010
4. Ordinance
Background Information
NOTIFICATIONS
Advertised Comrr~ission Hearing Date: January 7, 2010
Advertised Council Hearing Dates: January 28,201 0
The following neighborhood organizations that are registered with the City of College Station's
IVeighborhood Services have received a courtesy letter of notification of this public hearing:
Sandstone HOA
Emerald Forest HOA
Property owner notices mailed: 3
Contacts in support: None as of date of staff report
Contacts in opposition: None as of date of staff report
Inquiry contacts: None as of date of staff report
ADJACENT LAND USES
DEVELOPMENT HISTORY
Annexation: 1977
Zoning: A-0 Agricultural-Open upon annexation
Final Plat: Unplatted
Site development: Vacant
Land Use
Agricultural
Undeveloped I
homestead
Emerald Forest
Subdivision
Agricultural I homestead
Direction
North
South
East
West
Comprehensive Plan
Natural Areas - Reserved
Estate
Natural Areas - Reserved
and Restricted Suburban
Natural Areas - Reserved
Zoning
A-0 Agricultural-Open
R-I Single-Family
A-0 Agricultural-Open
and R-I Single-Family
A-0 Agricultural-Open
Zoning Districts R - 3 Townhouse C - 3 Liglit Comlllercial WPC Wolf Pen Creek Dev. Corridor
R - 4 Multi-Family M- I Light Industrial NG - I Core No~thgate
A- O Agrici~iti~lal Open R - 6 High Density M~llti-Family M - 2 Heavy Industrial NG - 2 Transitional Nollhgate
A- OR Rulal Resiclential S~~bclivisio~i R - 7 Mani~faciurecl Home Park C - U College and Universlly NG - 3 Residenlial Nolthgate
R - 'I Sillyle Family Resiclential A - P AdministrativelProfessionai R B D Research and Develop~nent OV Corridor Overlay
R - 1E Single Family Residential C - I General Comlnercial PlVIUD Planned Mixed-Use Developlnent RDD Redeveloplnent Distrlci
R - 2 Dul~l%x Residential C - 2 Co~n~nercial-Industrial PDD Planned Develop~nent District KO Krenek Tap Overlay
. .. . . . .
DEVELOPMENT REVIEW EMERALD RIDGE ESTATES
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 12, "UNIFIED DEVELOPMENT ORDINANCE,"
SECTION 4.2, "OFFICIAL, ZONING MAP," OF THE CODE OF ORDINANCES OF THE
CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT
BOUNDARIES AFFECTING CERTAIN PROPERTIES AS DESCRIBED BELOW;
DECLARING A PEIWTY; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS: , .
PART 1: That chapter 12, "Unified Development Ordinance," Section 4.2,. "Official Zoning
Map," of the Code of Ordinances of the City of College Station, Texas, be amended
as set out in Exhibit "A" and shown graphically in Exhibit "B", attached hereto and
made a part of this ordinance for all purposes.
PART 2: That any person, firm, or corporation violating any of the provisions of this chapter
shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be
punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Two
Thousand Dollars ($2,000.00). Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense. Said Ordinance, being a
penal ordinance, becomes effective ten (10) days after its date of passage by the City
Council, as provided by Section 35 of the Charter of the City of College Station.
PASSED, ADOPTED and APPROVED this 28th day of January, 2010
ATTEST:
City Secretary
APPROVED:
MAYOR
ORDINANCE NO.
EXHIBIT "A"
Page 2
That Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the
Code of Ordinances of the City of College Station, Texas, is hereby amended as follows:
The following property, described below and shown graphically in Exhibit "B", is rezoned from
A-0 Agricultural-Open to R-1 Single-Family Residential with the condition that a Private
Drainage Easement be added to the portion of the property encumbered by the 100-year
floodplain, as defined by the Federal Emergency Management Agency (FEMA), with the
following restrictions: limiting fill of the property to that required for the installation of public
utilities in public utility easements; limiting the type of fencing used in the floodplain to those
that allow for water to flow through and across the properties; and limiting structures in the
floodplain to those that do not restrict the flow of water through and across properties.
ORDINANCE NO. Page 3
METES AND BOUNDS DESCRIPTION
OF A
1.83 ACRE TRACT
MORGAN RECTOR LEAGUE, A-46
COLLEGE STATION, BRAZOS COUNTY, TEXAS
METES AND BOUNDS DESCRIPTION OF ALL THAT CERTAIN TRACT OR PARCEL OF LAND LYING AND
BEING SITUATED IN THE MORGAN RECTOR LEAGUE, ABSTRACT NO. 46, COLLEGE STATION, BRAZOS
CO~Y, TEXAS. SAID TRACT BEING A PORTION OF THE REMAINDER OF A CALLED 65.07 ACRE
TRACT AS DESCRIBED BY A DEED TO J. GARLAND WATSON, JR. AND LAUD QUINN ,WATSON
RECORDED M VOLUME 3005, PAGE 335 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY,
TEXAS, AND A PORTION OF A CALLED 26.12 ACRE TRACT AS DESCRIBED BY A DEED TO EMERALD
RTDGEESTATES, LTD. RFCORDED M VOLUME 8843, PAGE 110 OF THE OFFICIALPUBLIC RECORDS OF
BRAZOS COUNTY, TEXAS.
SAID TRACT BEING MORE PARTICULAWY DESCRIBED BY METES AND BOUNDS AS FOLLOWS:
BEGINNING AT A 518 INCH IRONROD FOUND ON THENORTHWESTLINE OF SAID REMAINDEROF 65.07
ACRE TRACT MARKTNG THE NORTHEAST CORNER OF SAID 26.12 ACRE TRACT AND THE SOUTHEAST
CORNER OF A CALLED 20.30 ACRE TRACT AS DESCRIBED BY A DEED TO FREDDlE A. WOLTERS AND
WIFE, MARY WOLTERS RECORDED IN VOLUME 4212, PAGE 230 OF THE OFTICIALPUBLIC RECORDS OF
BRAZOS COUNTY, TEXAS;
THENCE: S 39" 34' 27" E THROUGH SATD REMAINDER OF 65.07ACRE TRACTFORADISTANCE OF 404.65
FE?ET TO A % INCH IRON ROD SET ON THE COMMON LINE OF SAID REMAINDER OF 65.07 ACRE TRACT
AND A CALLED 18.45 ACRE TRACT AS DESCRIBED BY A DEED TO EMERALD RlDGE ESTATES, LTD.
RECORDED IN VOLUME 8337, PAGE 36 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY,
TEXAS, SAID 18.45 ACRE TRACT BEING KNOWN AS SANDY RIDGE ACCORDING TO THE PLAT
RECORDED IN VOLUME 501, PAGE 473 OF THE DEED WORDS OF BRAZOS COUNTY, TEXAS, FOR
REFERENCE A 1" X 1" LRON BARFOUND MARKING THE SOUTHEAST CORNER OF SAID RE-EROF
65.07 ACRE TRACT BEARS: S 65" 00' 07" E FOR A DISTANCE OF 425.76 FEET;
THENCE: N 65" 00' 07" W ALONG THE COMMON LINE OF SAID REMATNDER OF 65.07 ACRE TRACT AND
SAID 18.45 ACRE TRACT FOR A DISTANCE OF 420.34 FEET TO A 318 INCH IRON ROD FOUND ON THE
SOUTHEAST LINE OF SAID 26.12 ACRETRACT MARKING THE COMMON CORNEROF SAID REMAINDER
OF 65.07 ACRE PACT AX9 SAD 15.45 ACP? TRACT;
THENCE: N 42" 3 1' 54" E ALONG TflE COMMON LINE OF SATD REMAINDER OF 65.07 ACRE TRACT AND
SAID 26.12 ACRE TRACT FOR A DISTANCE OF 79.53 FEET;
TIIENCE: THROUGE-I SAID 26.12 ACRE TRACT FOR THE FOLLOWING CALLS:
N 73" 28' 18" W FORA DISTANCE OF 124.58 FEET;
S 89" 24' 48" W FOR A DISTANCE OF 74.43 FEET;
N 81" 24' 07" W FORA DISTANCE OF 72.52 FEET;
N 66" 3 5' 22" W FOR-A DISTANCE OF 1 12.4 1 FEET;
N 52" 39' 57" W FOR A DISTANCE OF 149.32 FEET;
ORDINANCE NO.- Page 4
N 76" 19' 28" W FORA DISTANCE OF 52.86 FEET;
S 87" 40' 39" W FOR A DISTANCE OF 66.05 FEET;
S 80" 02' 44" W FOR A DISTANCE OF 50.53 FEET;
N 61" 18' 34" E FOR A DISTANCE OF 67.26 FEET TO THE COMMON LINE OF SAID 26.12 ACRE
TRACT AND SAID 20.30 ACRE TRACT, FORREFERENCE A %INCH IRON ROD FOUND MARlUNG
THE SOUTHWEST CORNER OF SAID 20.30 ACRE TRACT BEARS: N 78" 14' 20" W FOR A
DISTANCE OF 270.49 FEET;
THXNCE: S 78O 14' 20" E ALONG THE COMMON LINE OF SAD 26.12 ACRE TRACT AND SAID 20.30 ACRE
TRACT FORA DISTANCE OF 679.25 FEET TO THE POINT OFBECWNING CONTAINING 1.83 ACRES OF
LAND, MORE OF LESS, AS SURVEYED ON TKE GROUND MARCH 2007. BEARING SYSTEM SHOWN
HEREIN IS BASED ON GRID NORTH AS ESTABLISHED FROM GPS OBSERVATION.
BRAD KERR
REGISTERED PROFESSIONAL
LAND SURVEYOR No. 4502
Page 5 ORDINANCE NO.
EXHIBIT "B"
January 28, 2010
Regular Agenda Item No. 4
Victoria Avenue Street Extension
Resolution Determining Need (Right of Way and Easement Acquisition)
To: Glenn Brown, City Manager
From: Chuck Gilman, PE, Director of Capital Projects
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding
approval of a Resolution that will authorize City staff to negotiate for the purchase of right-
of-way and easements needed for the Victoria Avenue Extension Project.
Recommendation(s): Staff recommends Council approval of the Resolution.
Summary: Approval of the resolution will authorized staff to engage in good faith
negotiations for the purchase of street right-of-way and easements necessary for the
construction, maintenance and operation of the Victoria Avenue Extension Project. The
project includes the installation of pavement, curb and gutter, sidewalks, a water line and
other utilities. The new street will extend from its exiting terminus just south of Barron
Road to WD Fitch Parkway (SH 40). The location and route is depicted by the attached
maps.
Budget & Financial Summary: Funds in the amount of $2,455,000 are budgeted for this
project in the Streets Capital Improvement Projects Fund. In addition, funds in the amount
of $228,375 are budgeted in the Water Capital Improvement Fund and $25,556 is budgeted
in the Wastewater Capital Improvement Fund -for this project. Funds in the amount of
$285,302.35 have been expended or committed to date, leaving a balance of
$2,423,628.65 for land acquisition and future expenses.
Attachments: 1. Resolution Determining Need
2. Location Map
3. Project Map
RESOLUTION DETERMINING NEED
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, RELATING TO: (1) THE AUTHORITY OF THE CITY TO INITIATE, COMPLETE,
AND ACQUIRE, BY PURCHASE OR CONDEMNATION, RIGHT-OF-WAY AND
EASEMENT INTEREST IN CERTAIN PROPERTY FOR THE VICTORIA AVENUE
EXTEI\ISION PROJECT; (2) A DECLARATION THAT PUBLIC NECESSITY EXISTS FOR
THE CITY TO ACQUIRE SUCH INTEREST, THROUGH PURCHASE OR
CONDEMNATION; AND (3) ESTABLISHING PROCEDLTRES FOR THE ACQUISITION
OF SUCH INTEREST IN THE PROPERTY.
WHEREAS, the City of College Station, Texas ("City") is a home rule municipality duly
incorporated and chaiTered under the Constitution and laws of Texas; and
WHEREAS, the City owns, operates, constructs, repairs and maintains a city roadway system, as
a public service; and
WHEREAS, the City's ownership, operation, construction, repair, and maintenance of the city
roadway system is a benefit to the public; and
WHEREAS, the City owns, operates, constructs, repairs, and maintains public utilities including
water, wastewater, and electric ("public utility system") as a public service, in order to provide
utilities to the public and the City, now and in the future; and
WHEREAS, the City's ownership, operation, construction, repair, and maintenance of the city
public utility system is a benefit to the public; and
WHEREAS, the City, through a condemnation proceeding, may exercise the power of eminent
domain to acquire property in order to carry out the ownership, operation, construction, repair,
and maintenance of its street system and public utility system pursuant to Chapter 251 of the
Texas Local Government Code, Chapter 21 of the Texas Property Code, and Article I1 of the
City's Charter; and
WHEREAS, the City is engaged in the following project regarding improvements to Victoria
Avenue between its terminus southeast of Barron Road and W. D. Fitch Parkway (State Highway
40), including extension of the road, installation of public utilities, access, and landscaping, (the
"Project"); and
WHEREAS, the City determines that the best interests and needs of the public, including the
health, safety and welfare of the public, require that the City improve Victoria Avenue between
its terminus southeast of Barron Road and W. D. Fitch Parltway (State Highway 40), through the
City's acqt~isition, by purchase or condemnation proceeding, of the right-of-way and easements
as provided in Exhibit A, attached hereto and incoi-porated herein by reference for all purposes
(the "Right-of-Way and Easements"); now, therefore;
BE IT RESOLVED by the City Council of the City of College Station, Texas:
PART I: That the City Council of the City of College Station, Texas, hereby officially
determines that there is a public necessity for the Right-of-Way and Easements,
and the public welfare and convenience will be served by the acquisitioil of the
Right-of-Way and Easements.
PART 2: That the City Manager is hereby authorized to contract, on behalf of the City of
College Station, with a professional appraiser for the appraisal services, with a
professional real estate agent to act as a Land Agent for the City and with
attorneys for preparation of title opinions needed by the City from time to time in
connection with acquisition of the Right-of-Way and Easements.
PART 3: That the City's Land Agent or other staff appraiser is hereby authorized and
directed to exainine the independent appraisal reports as they are submitted to the
City to determine whether said appraisal reports are supported by sufficient data.
Based upon such examination of said appraisal reports, the Land Agent or other
staff appraiser shall make a recommendation to the City Manager as to the
establishment and approval of the amount of the just compensation for the Right-
of-Way and Easements.
PART 4: After consideration of said recommendation, the City Manager shall establish and
approve the amount determined for acquisition of the Right-of-Way and
Easements.
PART 5: Upon establishment and approval by the City Manager of the ainouilt of just
compensation for the acquisition of the Right-of-Way and Easements, the City's
Land Agent or other staff appraiser is authorized to communicate a written offcr
to the property owners for the acquisition of such interest at the f~~ll amount
determined and established to be just compensation therefore and to negotiate
with said owners on behalf of the City.
PART 6: That the Mayor after approval by City Council, or the City Manager as delegated,
is hereby authorized to execute all documents necessary to acquire said Right-of-
Way and Easements for the Project, on behalf of the City of College Station.
PART 7: That, if necessary, and should a property owiler fail to accept a boila fide, good
faith offer from the City to purchase the required Right-of-way and Easements,
City representatives shall have the authority to initiate and complete
coildelnnation proceedings against said owner, in order to acquire through
condemnation all required propel-ty interests and titlc regarding such property.
PART 8: That the City Manager be and is hereby authorized to sell any such surplus
improvements, or order the demolition thereof, if any, located on the real property
acquired in connection with this Project.
PART 9: That this resolution shall take effect immediately from and after its passage.
ADOPTED this day of A.D. 200-.
ATTEST: APPROVED:
City Secretasy MAYOR
APPROVED:
City Attorney
EXHIBIT "A" to FtJBOLUTION DETERMINING NEED
Victoria Avenue Extension Project
Being a variable width right of way and associated easements needed for the improvements to
Victoria Avenue between its terminus southeast of Banon Road and W. D. Fitch Parkway (State
Highway 40), including extension of the road, installation of public utilities, access, and
landscaping, said right of way and easements to be past of, upon, affecting andlor adjoining the
following tracts of land:
College Station ISD
Being that certain 63.665 acre tract of land, more or less, located in the R. Stevenson Survey,
Abstract No. 54, College Station, Brazos County, Texas, being a poltion of the property
conveyed to College Station ISD by Deed recorded in Volume 3604, Page 243, Official Records
of Brazos County, Texas.
Gary Seaback
Being that cei-tain 95.661 acre tract of land, more or less, located in the Robest Stevenson
Survey, Abstract No. 54, College Station, Brazos County, Texas, being a portion of the property
conveyed lo Gary Seaback by Deed recorded in Volume 2597, Page 186, Official Records of
Brazos County, Texas.
Greens Prairie Investors, LTD
Bcing that certain 19.74 acre tract of land, more or less, located in the Robert Stevenson Survey,
Abstract No. 54, College Station, Brazos County, Texas, being the same tract conveyed to
Greens Prairie Investors, LTD by Deed recorded in Volume 7366, Page 294, Official Records of
Brazos County, Texas.
EXHIBIT "A" to RESOLLTTION DETERMINING NEED
Victoria Avenue Extension Project
Being a variable width right of way and associated easements needed for the improvements to
Victoria Avenue between its teiminus southeast of Bairon Road and W. D. Fitch Parkway (State
Highway 40), including extension of the road, installation of public utilities, access, and
landscaping, said right of way and easements to be pal? of, upon, affecting and/or adjoining the
following tracts of land:
College Station ISD
Being that cei-tain 63.665 acre tract of land, more or less, located in the R. Stevenson Survey,
Abstract No. 54, College Station, Brazos County, Texas, being a portion of the property
conveyed to College Station ISD by Deed recorded in Volume 3604, Pagc 243, Official Records
of Brazos County, Texas.
Gary Seaback
Being that cei-tain 95.661 acre tract of land, more or less, located in the Robei-t Stevenson
Survey, Abstract No. 54, College Station, Brazos County, Texas, being a portion of the property
conveyed to Gary Seaback by Deed recorded in Volume 2597, Page 186, Official Records of
Brazos County, Texas.
Greens Prairie Investors, LTD
Being that certain 19.74 acre tract of land, more or less, located in the Robei-t Stevenson Survey,
Abstract No. 54, College Station, Brazos County, 'Texas, being thc same tract conveyed to
Greens Prairie Investors, LTD by Deed recorded in Volume 7366, Page 294, Official Records of
Brazos County, Texas.
J
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CoCS PREFERRED ALIGNMENT
(MINIMUM RADII. MAXIMUM TANGENT LENGTH)
NOTE
PER BCS GUIDELINES. MINIMUM RADIUS FOR MAJOR
COLLECTOR (SL = 40 MPH) IS 575' 0 175 350 700 1400
O= GEOTECHNICAL REPORT BORING -
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Bleyl & Associates
1722 BROIIOLIOW. STE 210 2251 N. LWP 3s W
CPIROE. TEXAS 71104
(936) -1-7833 PHPIE
(936) 760-Ml3 FAX
DRAFT FOR
INTERIM
REVIEW ONLY
HIS SET Of PUNS WAS
IREPBRED UNOER ME OlRECTlON
F OAW L. BESLY. P.E. SEN '.. 81873 ON 10/28/2009.
:HIS DOCUMENT 15 RELEASE0 FOi
THE PURWSE OF INTERIM RMM
NLY bND NOT TO BE USED FOR
ONSTRUCTION.
ALIGNMENT
ALTERNATE COCS
VICTORIA AVENUE EXT
COCS PROJECT (ST-0903)
CITY OF COLLEGE STATION
BRAZOS COUNTY TEXAS
January 28, 2010
Regular Agenda Item No. 5
Horse Haven Estates, Phase 5 - Easement Abandonment
To : Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning 4 utility easements in Horse Haven Estates, Phase 5.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: The easements proposed to be abandoned are:
1. A 0.022 acre portion of a ten (10) foot wide Public Utility Easement, which is located
on Lot 1 of Block 1 of the Horse Haven Estates, Phase 5 Subdivision according to the
plat recorded in Volume 9409, Page 183, of the Deed Records of Brazos County,
Texas.
2. A 0.011 acre portion of a ten (10) foot wide Public Utility Easement, which is located
on Lot 2 of Block 1 of the Horse Haven Estates, Phase 5 Subdivision according to the
plat recorded in Volume 9409, Page 183, of the Deed Records of Brazos County,
Texas.
3. A 0.067 acre, twenty (20) foot wide Electric and Telephone Easement, which is
located on the Morgan Rector League, Abstract No. 46, and on Lot 1 of Block 2 of the
Horse Haven Estates, Phase 5 Subdivision according to the plat recorded in Volume
9409, Page 183, of the Deed Records of Brazos County, Texas.
4. A 0.026 acre portion of a ten (10) foot wide Public Utility Easement, which is located
on Lot 2 & 3 of Block 2 of the Horse Haven Estates, Phase 5 Subdivision according to
the plat recorded in Volume 9409, Page 183, of the Deed Records of Brazos County,
Texas.
The property encroached by the subject easements has recently been subdivided into single
family lots. The landowners wish to abandon these easements at this time in order to
create a larger buildable area on each lot. There is currently no infrastructure in the
easements to be abandoned.
Budget & Financial Summary: N/A
Attachments:
1. Vicinity Map
2. Easement Abandonment Location
3. Ordinances and Exhibits
4. Application for Abandonment (on file in the City Engineer's office)
--
1 inch = 700 feet
ORDIIVAIVCE NO.
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 0.022 ACRE PORTION OF A TEN (10) FOOT
WIDE PlJBLIC UTILITY EASEMENT, WHICH IS LOCATED ON LOT 1 OF BLOCK
1 OF THE HORSE HAVEN ESTATES, PHASE 5 SUBDIVISION ACCORDING TO
THE PLAT RECORDED IN VOLUME 9409, PAGE 183, OF TI-IE DEED RECORDS
OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of a 0.022 acre portion of a ten (10) foot wide Public Utility
Easement, which is located on Lot 1 of Block 1 of the Horse I-Iaven Estates, Phase 5
Subdivision according to the plat recorded in Volume 9409, Page 183, of the Deed
Records of Brazos County, Texas. As described in Exhibit "A" attached hereto (such
portion hereinafter referred to as the "Easement"); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council must make certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COlJNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1 : That after opcning and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement
described in Exhibit "A" attached hereto and made a part of this ordinance
for all purposes.
1. Abandonment of the Easement will not result in property that does
not have access to public roadways or utilities.
2. There is no public need or use for the Easement.
3. There is no anticipated future public need or use for the Easement.
4. Abandonment of the Easement will not impact access for all public
utilities to serve current and filture customers.
PART 2: That the Easenlerlt as described in Exhibit "A" bc abandoned and vacated
by the City.
Page 2 ORDINANCE NO.
PASSED, ADOPTED and APPROVED this day 01 ,2010.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED:
City Attorney
METES AND BOUNDS DESCRIPTION
OF A
0.022 ACRE TRACT ONE
PUBLIC UTILITY EASEMENT FOR FWLEASE
LOT 1, DLOCIC ONE
HORSE HAVEN ESTATES, PHASE FIVE
COLLEGE STATION, BRAZOS COUNTY, TEXAS
Metes and bounds description of all that certain 0.022 acse tract or parcel of land, lying
and being situated in the Morgan Rector League, Abstract No. 46, College Station,
Brazos Com~ty, Texas and being a portion of Lot 1, Block One, I-Iorse Haven Estates,
Phase Five as depicted by plat recol-ded in VOLUME 9409 PAGE 1 83 of the Official
Records of Brazos County, Texas; said 0.022 acre tract being morc particularly described
by metes and bounds as follows:
COMMENCING: at a plastic capped !4" iron rod (stamped Taggai-t, RPLS # 5676)
found for the southerly common corner of said Lot 1 and Lot 12, Block Three, Horse
Haven Estates, Phase Thee as depicted by plat recorded in VOLUME 7901 PAGE 165;
THENCE: N 46" 09' 58" E - 0.26 feet along the southerly line of said Lot 1 to a ppint
for the southwest comer of this tract and the PLACE OF BEGINNING;
THENCE: N 12" 30' 41" W - 105.39 feet across the said Lot 1 and with the westerly
line of a 10 foot wide public utility easement as shown on the plat of said Horse Haven
Estates, Phase 3 to a point for the northwest corner of this eascrnent and being in the
southwest line of Lot 2; r
u,
THENCE: S 44' 27' 05" E - 18.90 feet wit11 the sird zouthwest lot line to a plastic
capped 1/2" isoil rod (stamped Taggal-t, RPLS # 5676) found for the noitheast coiner of
this tract;
THENCE: S 12" 30' 41" E - 83.27 feet across said T ,ot 1 k?th the easterly margin of the
said 10 foot public utility easenlent to a plastic capped !4" iron rod (stamped Taggart,
RPLS # 5676) found for the sou~l~easte~ly colbner of this tract, and lying in the southeast
line of said Lot;
Page 1 of 2
THENCE: S 46" 09' 58" W - 11 -71 feet with the southerly line of said Lot 1 to the
PLACE OF BEGINNING and containing 0.022 acres of land.
Refer to exhibit drawing issued siinultaneously this date.
BASIS OF BEARING: Plat of Horse Haven Estates, Phase Three as recorded in
VOLUME 7901 PAGE 165 of the Official Records of Brazos County, Texas.
December, 2009
Adams, Taggart and Associates
College Station, Texas
Prepared by:
Page 2 of 2
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 0.01 1 ACRE PORTION OF A TEN (10) FOOT
WIDE PUBLIC UTILITY EASEMENT, WHICH IS LOCATED ON LOT 2 OF BLOCK
1 OF THE HORSE HAVEN ESTATES, PHASE 5 SUBDIVISION ACCORDING TO
THE PLAT RECORDED IN VOLUNIE 9409, PAGE 183, OF THE DEED RECORDS
OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of A 0.01 1 acre portion of a ten (10) foot wide Public Utility
Easement, which is located on Lot 2 of Block 1 of the Horse Haven Estates, Phase 5
Subdivision according to the plat recorded in Voluine 9409, Page 183, of the Deed
Records of Brazos County, Texas. As described in Exhibit "A" attached hereto (such
portion hereinafter referred to as the "Easement"); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council must make certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement
described in Exhibit "A" attached hereto and made a part of this ordinance
for all puiposes.
I. Abaildonment of the Easement will not result in property that does
not have access to public roadways or utilities.
2. There is no public need or use for the Easement.
3. There is no anticipated filture public need or use for the Easement.
4. Abandonment of the Easement will not impact access for all public
utilities to serve cunent and future customers.
PART 2: That the Easeillent as described in Exhibit "A" be abandoned and vacated
by the City.
ORDINANCE NO. Page 2
PASSED, ADOPTED and APPROVED this day of ,2010.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED:
METES ANT) BOUNDS DESCFUPTION
OF A
0.01 1 ACRE TRACT THREE
PUBLIC UTILITY EASEMENT FOR WLEASE
LOT 2, BLOCK ONE
HORSE HAVEN ESTATES, PHASE FIVE
COLLEGE STATION, BRAZOS COUNTY, TEXAS
Metes and bounds description of all that certaiil0.011 acre tract or parcel of land, lying
and being situated in the Morgan Rector League, Abstract No. 46, College Station,
Brazos County, Texas and being a portion of Lot 2, Block One, Horse Haven Estates,
Phase Five as depicted by plat recorded in VOLUME 9409 PAGE 183 of the Official
Records of Brazos County, Texas; said 0.01 1 acre tract being more particularly described
by metes and bounds as follows:
COMMENCING: at a plastic capped %" iron rod (stamped Taggai-t, RPLS # 5676)
found for the southe~ly common comer of said Lot 1 and Lot 12, Bloclc Three, Horse
Haven Estates, Phase Three as depicted by plat recorded in VOLTJME 7901 PAGE 165;
THENCE: N 46" 09' 58" E - 0.26 feet along the southerly line of said Lot 1 to a point
for comer;
THENCE: N 12" 30' 41" W - 105.39 feet across the said Lot 1 and with the westerly
line of a 10 foot wide public utility easement as shown on thc plat of said Horse Haven
Estates, Phase 3 to a point for the soutl~west comer of this easement and being in the
southwest line of Lot 2, and being the PLACE OF BEGINNING;
THENCE: N 12' 30' 4 1" W - 35.68 feet across said Lot 2 to a point for corner;
THENCE: N 41" 16' 30" E - 12.39 feet across said lot to a point for comer;
THENCE: S 12" 30' 41" E - 59.04 feet across said Lot 2 with the easterly margin ofthe
said 10 foot public utility easement to a plastic capped !h" iron rod (stampcd Taggart, RPLS
# 5676) found for the southeastesly corner of this tract, and lying in the southeast line of said
Lot 2;
Page 1 of 2
THENCE: N 44" 27' 05" W - 18.90 feel with the said southwest lot line to the PLACE
OF BEGINNING and containing 0.01 I acres of land
Refer to exhibit drawing issued simultaneously this date.
BASIS OF BEARING: Plat of Horse Haven Estates, Phase Three as recorded in
VOLUME 7901 PAGE 165 of the Official Records of Brazos County, Texas.
December, 2009
Adams, Taggarl and Associates
College Station, Texas
Prepared
Page 2 of 2
by:
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 0.067 ACRE, TWENTY (20) FOOT WIDE
ELECTRIC AND TELEPHONE EASEMENT, WHICH IS LOCATED ON THE
MORGAN RECTOR LEAGUE, ABSTRACT NO. 46, AND ON LOT 1 OF BLOCK 2
OF THE HORSE HAVEN ESTATES, PHASE 5 SUBDIVISION ACCORDING TO
THE PLAT RECORDED IN VOLUME 9409, PAGE 183, OF THE DEED RECORDS
OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of A 0.067 acre, twenty (20) foot wide Electric and Telephone
Easement, which is located on the Morgan Rector League, Abstract No. 46, and on Lot 1
of Bloclc 2 of the Horse Haven Estates, Phase 5 Subdivision according to the plat
recorded in Volume 9409, Page 183, of the Deed Records of Brazos County, Texas. As
described in Exhibit "A" attached hereto (such portion hereinafter referred to as the
"Easement"); and
WHEREAS, in order for the Easement to be vacated and abaildoiled by the City Council
of the City of College Station, Texas, the City Council must inalce certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Easement
described in Exhibit "A" attached hereto and made a pait of this ordinance
for all purposes.
1. - Abandonment of the Easenlent will not result in property that does
not have access to public roadways or utilities.
2. There is no public need or use for the Eascinent.
3. There is no anticipated f~~ture public need or use for the Easement.
4. Abandonment of the Easenlent will not impact access for all public
utilities to serve current and future customers.
PART 2: That the Easement as described in Exhibit "A" be abandoned and vacated
by the City.
ORDINANCE NO. Page 2
PASSED, ADOPTED and APPROVED this - day of ,2010.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED:
City Attorney
METES AND BOUNDS DESCRIPTION
OF A
0.067 ACRE TRACT POUR
PUBLIC UTILITY EASEMENT FOR RELEASE
LOT 1, BLOCK TWO
HORSE HAVEN ESTATES, PHASE FIVE
COLLEGE STATION, BRAZOS COUNTY, TEXAS
Metes and bounds description of all that certain 0,067 acre tract or parcel of land, lying
and being situated in the Morgan Rector League, Abstract No, 46, Collegc Station,
Brazos County, Texas and being a portion of Lot 1, Block Two, Horse Haven Estates,
Phase Five as depicted by plat recorded in VOLUME 9409 PAGE 183 of the Official
Records of Brazos County, Texas; said 0.067 acre tract being more palbticularly described
by metes and bounds as follows:
COMMENCING: at a plastic capped %" iron rod (stamped Taggart, RPLS # 5676)
found in the easterly right-of-way line of Horsebaclc Drive, said point also being the
south corner of a 0.009 acre tract conveyed fsoin Oal<wood Custom Homes Group, LTD
to C. Carl Icolbe by deed and recorded in VOLUME 68 19 PAGE 246 of the said Official
Records; said point being in a curve concave in an easterly direction;
THENCE: S 10" 16' 19" E - 8.89 feet to a point for corner and being the PLACE OF
BEGINNING;
THENCE: S 79' 07' 57" E - 156.23 feet across said Lot I, and its prolongation across
the 23.75 acre tract conveyed to C. Carl Icolbe as described by deed recorded in
VOLUME 321 3 PAGE 335, with the northeast line of a 20' wide prescriptive utility
. . . . . . . .easement to apoint for comer;
THENCE: S 10' 52' 03" W -20.00 feet across said 23.75 acre tract with the line of said
easement;
THENCE: N 79" 07' 57" W - 128.15 feet across said 23.75 acre tl-act and said Lot 1 to
a point for corner;
'YHENCE: N 5 1" 36' 12" W - 19.19 feet across said Lot I to a point for corner, and
being the beginning of a curve to the right;
Page 1 of 2 00075 1-f.O7(3981) 12/21/2009 2:58 PM
THENCE: 15.88 feet along the arc of said curve (curve data: central angle = 30" 20'
Ol", radius = 30.00 feet, tangent = 8.13 feet, the chord bears N 33" 58' 21" W - 15.70
feet) to the PLACE OF BEGINNING and containing 0.067 acres of land.
Refer to exhibit drawing issued simultaileously this date.
BASIS OF BEARING: Plat of Horse Haven Eslates, Phase 3 as recorded in VOLUME
7901 PAGE 165 of the Official Records of Rrazos County, Texas.
December, 2009
Adams, Taggast and Associates
College Station, Texas
Page 2 of 2
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND
VACATING AND ABANDONING A 0.026 ACRE PORTION OF A TEN (10) FOOT
WIDE PUBLIC UTILITY EASEMENT, WHICH IS LOCATED ON LOT 2 & 3 OF
BLOCK 2 OF THE HORSE HAVEN ESTATES, PHASE 5 SLTBDIVISION
ACCORDING TO THE PLAT RECORDED IN VOLUME 9409, PAGE 183, OF THE
DEED RECORDS OF BRAZOS COUNTY, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the
vacation and abandonment of A 0.026 acre portion of a ten (10) foot wide Public Utility
Easement, which is located on Lot 2 & 3 of Block 2 of the I-Iorse Haven Estates, Phase 5
Subdivision according to the plat recorded in Volume 9409, Page 183, of the Deed
Records of Brazos County, Texas. As described in Exhibit "A" attached hereto (such
portion hereinafter referred to as the "Easement"); and
WHEREAS, in order for the Easement to be vacated and abandoned by the City Council
of the City of College Station, Texas, the City Council inust lnalte certain affirmative
findings; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1 : That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoiliilg of the Easement
described in Exhibit "A" attached hereto and inade a pal? of this ordinance
for all purposes.
1. Abandonment of the Easement will not result in property that docs
not have access to public roadways or utilities.
2. There is no public need or use for the Easement.
3. There is no anticipated future public need or use for the Easemeilt.
4. Abandonment of the Easement will not impact access for all public
utilities to serve current and fbtuse customers.
PART 2: That the Easement as described in Exhibit "A" be abandoned and vacated
by the City.
ORDINANCE NO. Page 2
PASSED, ADOPTED and APPROVED this day of ,2010.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED:
City Attorney
METES AND BOUNDS DESCRIPTION
OF A
0.026 ACW TRACT TWO
PUBLIC UTILITY EASEMENT FOR RELEASE
LO'I'S 2 c% 3, I3LoCIc rl%"\l
1 IOliSE I I /\\'l:R K.;i';\'l'l:..;, p1.1 .\,X Fl.\lE
COLLEGE STA'I'ION, BIUZOS COUNTY, TEXAS
Metes ancl bounds description of all that certain 0.026 acre Lract or parceI of land, lying
and being situatecl in the Morgan Rector League, Abstract No. 46, College Station,
Brazos County, Texas uld being a portion of Lots 2 & 3, Block Two, Horse Haven
Estates, Phase Five as depicted by plat recorded in VOL,UME 9409 PAGE 183 of the
Official Records of Rrazos County, Texas; said 0.026 acre tract being more ~~arlic~~larly
descl-ibecl by nletes nncl bouncls as follows:
COMMENCING: at an orange colored plastic capped %" iron rod (stamped Taggai-t,
RPLS # 5676) Ib~~nd for the soutllwest corner of saicl Lot 2 and being in the easterly
right-of-way line of Horseback Drive, based on 50 feet of right-of-way and depicted by
plat of Horse Haveil Estates, Phase Thee and recorded in VOLUME 7901 PAGE 165 of
the said Official Records; said point being in a curve coilcave in an easterly direction;
THENCE: S 88" 02' 08" E- 14.68 feet with the soutliwest line of said Lot 2 to a point
i11 ~l~e r~ol~~hwestei~ly line of a 10 foot wide public ~~tility easelilent as clepjcted by the plat
of said Horse I-Iaven Estates, Phase 3 for the so~~thwest comer of this tract and the
PLACE OP BEGINNING;
THENCE. N 50" 38' 06" E - 121.86 feet along the noi-tl~westerly line of the said public
utility easeillent and across said Lots 2 & 3 to a point inside said Lot 3 for the
no~-tl~westerly corner of this tract;
THENCE: S 00" 22' 42" E - 12.87 feet across said Lot 3 to an orangc colored plastic
ca~ppccl %" iron lod (stamped Taggal-t, IU'LS # 5676) found I'or iu~ inlariol. angle poi111 in
the southeasterly line of said Lot 3;
THENCE: S 50" 38' 06" W - 102.39 feet along the southeasterly line of the saitl public
utility easeme~lt ancl across saicl Lots 3 & 2 to a point in the southwest line of said Lot 2
for the southcast corner of this tract;
Page 1 of 2
THXNCE: N 88O 02' 08" W - 15.14 feet across the said public utility easement with
said Lot line to the PLACE OF BEGINNING and containing 0.026 acres of land.
Refer to exhibit drawing issued siinultancously this date.
BASIS OF BEARING: Plat of Horse Haven Estates, Phase 3 as recorded in VOLUME
7901 PAGE 165 of the Official Records of Brazos County, Texas.
Revised December, 2009
Adams, Taggai-t and Associates
College station, Texas
Page 2 of 2
January 28, 2010
Regular Agenda Item No. 6
Meadowland Street - Right-of-way Abandonment
To : Glenn Brown, City Manager
From: Mark Smith, Director of Public Works
Agenda Caption: Public hearing, presentation, possible action, and discussion approving
an ordinance vacating and abandoning a 0.85 Acre portion of IYeadowland Street Right-of-
Way, which is located more or less along Lots 1 through 19 of the Meadowland Addition,
and Lots 4 through 10, Block 2 of the North Park Subdivision according to the plats recorded
in Volume 94, Page 278, and in Volume 465, Page 37 of the Deed Records of Brazos
County, Texas.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: This Right-of-way Abandonment as written proposes vacate and abandon the
subject portion of Meadowland Street Right-of-way while retaining a Public Utility Easement
and Public Access Easement on the entirity of the area requested to be abandoned.
Retaining the easements as noted will continue sufficient public and private utilities
coverage, and continue access to existing platted lots for the public, emergency access, and
sanitary purposes.
Budget & Financial Summary: N/A
Attachments:
1. Attachment 1 - Vicinity Map
2. Attachment 2 - Location Map
3. Attachment 3 - Ordinance
4. Attachment 4 - Ordinance Exhibit "A"
5. Attachment 5 - Application for Abandonment (On file at the City Engineer's Office)
-1 inch = 2,000 feet
-1 ?c? = 150 feet
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AFFIRMATIVE FINDINGS AND VACATING AND
ABANDONING A PORTION OF RIGHT OF WAY OF MEADOWLAND STREET
LOCATED nu THE CITY OF COLLEGE STATION, TEXAS.
WHEREAS, the City of College Station, Texas, has received an application for the vacation and
abandonment of a portion of the Meadowland Street variable width right-of-way, located more or
less along Lots 1 through 19 of the Meadowland Addition & Lots 4 through 10, Block 2 of the
North Park Subdivision, according to the Plats recorded in Volume 94, Page 278, and in Volume
465, Page 37, of the Official Records of Brazos County, Texas, as described in Exhibit "A"
attached hereto (such portions collectively hereinafter referred to as the "Right-of-way"); and
WHEREAS, in order for the Right-of-way to be vacated and abandoned by the City Council of
the City of College Station, Texas, the City Council must make certain affirmative findings; now
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1 : That after opening and closing a public hearing, the City Council finds the
following pertaining to the vacating and abandoning of the Right-of-way in the
manner and as described in Exhibit "A" attached hereto and made a part of this
ordinance for all purposes.
1. The abandonment of the Right-of-way will not result in property that does
not have access to public roadways or utilities;
2. Other than as set forth herein, there is no public need or use for the Right-of-
way;
3. Except as may be provided for in this ordinance, there is no anticipated future
public need or use for the Right-of-way;
4. As set forth in this ordinance, abandonment of the Right-of-way will not
impact access for all public utilities to serve current and future customers;
5. Utility infrastructure exists within the Right-of-way and the City has a
continuing need for currently existing public utilities to remain within the
Right-of-way, and said uses are expressly not abandoned herein; and
6. The City has a continuing need for public access within the Right-of-way to
platted lots, and for emergency access and sanitation purposes and such
continuing needs are expressly not abandoned; and
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ORDINANCE NO. Page 2
7. The Right-of-way is hereby abandoned as a public roadway and is no longer
thrown open to the general public but is only for the public purposes recited
herein and is in all other respects hereby abandoned.
PART 2: That the Right-of-way known as Meadowland Street and as described in Exhibit
"A" be abandoned and vacated by the City for roadway purposes; provided,
however, that the City shall retain a public utility easement and public access
easement on the area to be abandoned as set forth above, and the City does not
abandon such uses.
PASSED, ADOPTED and APPROVED this day of ,2010.
APPROVED:
Ben White, Mayor
ATTEST:
CONNIE HOOKS, City Secretary
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MEADOWLAND STREET
METES AND BOUNDS DESCRIF'TION
OF A
0.85 ACRE TRACT
J. E. SCOTT LEAGUE, A-50
COLLEGE STATION, BRAZOS COUNTY, TEXAS
METES AND BOUNDS DESCRIPTION OF ALL THAT CERTAIN TRACT OR PARCEL OF LAND LYING AND
BEING SITUATED M THE J. E. SCOTT LEAGUE, ABSTRACT NO. 50, COLLEGE STATION, BRAZOS
COUNTY, TEXAS. SAID TRACT BEING A PORTION OF THE EXISTING RIGHT-OF-WAY OF
MEADOWLAND STREET (30 FOOT TO 40 FOOT WIDE RIGHT-OF-WAY) ACCORDING TO A PLAT OF
MEADOWLAND ADDITION RECORDED IN VOLUME 94, PAGE 278 OF THE DEED RECORDS OF BRAZOS
COUNTY, TEXAS, AND A PLAT OF NORTH PARK RECORDED IN VOLUME 465, PAGE 37 OF THE DEED
RECORDS OF BRAZOS COUNTY, TEXAS.
SAID TRACT BELNG MORE PARTICULAKLY DESCRLBED BY METES AND BOUNDS AS FOLLOWS:
BEGlNNING AT A 518 INCH IRON ROD FOUND ON THE NORTHWEST LINE OF UNIVERSITY DRIVE (FM
60) MARKING THE SOUTH CORNER OF A CALLED 4.65 ACRE TRACT AS DESCRLBED BY A DEED TO
CHSC, LTD. RECORDED IN VOLUME 8917, PAGE 44 OF THE OFICIAL PUBLIC RECORDS OF BRAZOS
COUNTY, TEXAS, SAID POINT BEING AT THE INTERSECTION OF THE NORTHEAST LINE OF
MEADOWLAND STREET AND THE NORTHWEST LINE OF UNIVERSITY DRIVE;
THENCE: S 4 1" 39' 1 I" W ALONG TIE NORTHWEST LINE OF UNIVERSITY DRIVE FOR A DISTANCE OF
3 0.00 FEET TO A POINT MARKING THEEAST CORNER OF A CALLED TRACT OF LAND AS DESCRIBED BY
A DEED TO 7-D INVESTMENTS RECORDED IN VOLUME 1601, PAGE 138 OF THE OFFICIAL PUBLIC
RECORDS OF BRAZOS COUNTY, TEXAS;
THENCE: N 48" 22' 15" W ALONG THE SOUTHWEST LINE OF MEADOWLAND STREET FORA DISTANCE
OF 103.65 FEET TO A % INCH IRON ROD FOUND MARKING THE NORTH CORNER OF SAID 7-D
INVESTMENTS TRACT AND THE EAST CORNER OF A CALLED TRACT OF LAND AS DESCRIBED BY A
DEED TO LEONARD M. ROSS REVOCABLE TRUST RECORDED IN VOLUME 7564, PAGE 208 OF THE
OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS SAID 7-D INVESTMENTS TRACT BEING A
PORTION OF LOT 3, MEADOWLAND ADDITION, AND SAID ROSS TRACT BEING A PORTION OF LOTS 3
AND 5, MEADOWLAND ADDITION;
THENCE: N 48" 19' 02" W ALONG THE NORTHEAST LINE OF SAID ROSS TRACT, SAME BEING THE
SOUTHWEST LINE OF MEADOWLAND STREET, FOR A DISTANCE OF 71.35 FEET TO A "X" FOUND IN
CONCRETE MARKING THE NORTH CORNER OF SAD ROSS TRACT AND AN DASTEKLY CORNER OF A
CALLED TRACT OF LAND AS DESCRIBED BY A DEED TO ROSSCO I-IOLDINGS INC. RECORDED IN
VOLUME 6173, PAGE 128 OF THE OFFICLAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS, SAD
ROSSCO TRACT BEING ALL OF LOTS 1,2 AND 4 AND A PORTION OF LOT 5, MEADOWLAND ADDITION;
THENCE: N 48" 20' 49" W CONTINUING ALONG THE SOUTHWEST LINE OF MEADOWLAND STREET FOR
A DlSTANCE OF 49.7 1 FEET TO AN "X" FOLrND M CONCRETE MARIUNG THE EAST CORNER OF LOT 6,
MEADOWLAND ADDITION;
THENCE: N 49" 15' 05" W CONTNlNG ALONG THE SOUTHWEST LINE OF MEADOWLAND STREET,
SAME BEING TIG NORTmAST LINE OF LOTS 6-19, MEADOWLAND ADDITION, FOR A DISTANCE OF
698.39 FEET TO A MAG NALL FOUND IN ASPHALT IviAFUClNG THE NORTH CORNER OF SAID LOT 19;
THENCE: S 4 1" 27' 1 1 " W ALONG THE NORTHWEST LINE OF SAID LOT 19, SAME BEING A TRANSITION
M THE RIGHT-OF-WAY OF MEADOWLAND STREET, FORA DISTANCE OF 10.41 FEET TO A %INCH IRON
ROD FOUND MARKING THE EAST CORNER OF LOT 10, BLOCK 2, NORTH PARK (PLAT 465137);
MEADOWLAND STREET
THENCE: ALONG THE SOUTHWEST LINE OF MEADOWLANT) STREET, SAMEBETNG THE NORTHEAST
LINE OF SAID BLOCK 2, NORTH PARK, FOR THE FOLLOWING CALLS:
N 48" 51'05" W FORA DISTANCE OF46.95 FEETTOA %I NCHIRONRODFOUNDMARKING THE
COMMON CORNER OF SALD LOT 10 AND LOT 9;
N 49" 07' 37" W FOR A DISTANCE OF 11 5.80 FEET TO A POINT ON THE NORTHEAST LINE OF
LOT 7, BLOCK 2;
THENCE: N 40" 52' 23" E THROUGH THE RIGHT-OF-WAY OF MEADOWLAND STREET FOR A DISTANCE
OF 20.16 FEET TO A POINT;
THENCE: N 49" 10' 43" W CONTINUING THROUGH TJE RIGI-IT-OF-WAY OF MEADOWLAND STREET FOR
A DISTANCE OF 199.93 FEET TO A POINT;
THENCE: N 40" 57' 30" E CONTINUING THROUGH THE RIGHT-OF-WAY OFMEADOWLAND STREETFOR
A DISTANCE OF 20.00 FEET TO A % MCH IRON ROD FOUND MARKING THE WEST CORNER OF TEXIAN
INN ADDITION, ACCORDTNG TO THE PLAT RECORDED IN VOLUME 726, PAGE 201 OF THE OFFICIAL
RECORDS OF BRAZOS COUNTY, TEXAS,
THENCE: S 49" 13' 29" E ALONG THE NORTHEAST LINE OF MEADOWLAND STREET FOR A DISTSANCE
OF 199.91 FEET TO A % INCH IRON ROD FOUND MARKING THE SOUTH CORNER OF TEXIAN INN
ADDITION AND THE WEST CORNER OF LOT 5, NORTH PARK, SECTION 11, ACCORDING TO THE PLAT
RECORDED TN VO1,UME 494, PAGE 543 OF THE DEED RECORDS OF BRAZOS COUNTY, TEXAS;
THENCE: S 49" 05' T 8" E ALONG THE NORTHEAST LINE OF MEADOWLAND STREET, SAME BEING THE
SOUTHWEST LINE OF NORTH PARK, SECTION 11, FOR A DISTANCE OF 255.29 FEET TO A 518 INCH IRON
ROD FOUND MARKING THE WEST CORNER OF LOT 2, LODGECO SUBDIVISION, ACCORDING TO THE
PLATRECORDED IN VOLUME 1996, PAGE 33 1 OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY,
TEXAS;
THENCE: S 49" 0 1' 23 " E CONTINUING ALONG THE NORTHEAST LINE OF MEADOWLAND STREET FOR A
DISTANCE OF 300.19 FEET TO A 518 INCH IRON ROD FOUND MARKING THE SOUTH CORNER OF A
CALLED 1.855 ACRE TRACT AS DESCRIBED BY A DEED TO EQI COLLEGE STATION PARTNERSHIP, LP
RECOEEE 1T.! VOLUME 70 19, PAGE 141 09 THE OFFICIAL PUELIC RECOPBS OF BRAZOS COUNTY,
TEXAS, AND THE WEST CORNER OF THE AFOREMENTIONED 4.65 ACRE TRACT;
THENCE: S 49" 01' 23" E ALONG THE NORTHEAST LINE OF MEADOWLAND STREET, SAME BEING THE
SOUTHWEST LINE OF SAID 4.65 ACRE TRACT, FOR A DISTANCE OF 530.85 FEET TO THE POTNT OF
BEGINNING CONTATNMG 0.85 OF AN ACRE OF LAND, MORE OR LESS, AS SURVEYED ON THE GROUND
JANUARY, 2009. SEE PLAT PREPARED MARCH 2009, FOR MORE DESCRIPTIVE INFORMATION.
BEARING SYSTEM SHOWN HEREM IS BASED ON GRID NORTH AS ESTABLISHED FROM GPS
OBSERVATION.
BRAD KERR
REGlSTEKED PI<OFESSIONA
LAND SURVEYOR No. 4502
LWMAB1MEADOWLAN D.MAB REVISED 05-1 8-09
EQI COLLEGE STATION PARTNERSHIP. W
1.855 ACRE TRACT
7619/141
4.65 ACRE TRACT
SCALE: 1" = 60'
BEARING SISIEM SHOWN HEREON IS BASE0 ON
CRIO noRm AS EST~USHEO FROM ws OBSEWATION. LOTS 1. 2. 4 AND
PORTION LOT 5
MEAOOWMND ADDITION
SEE LIETES AN0 BOUNDS PREPARE0 FEBRUARY 2009
FOR MORE OESCRIPTIM INFORMTION.
RRiISEO 05-18-09
HEf3 2 OF 2
RIGHT-OF-WAY
JOB NUMBER: 08-847
January 28, 2010
Regular Agenda Item No. 7
Electric Rate Ordinance
To : Glenn Brown, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding an ordinance
amending Chapter 11, "Utilities" Section 4, "Electric Service" of the Code of Ordinances of
the City of College Station, Texas having the effect of lowering rates for residential wind
energy customers and adding a wind energy option for commercial electric customers.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: The attached ordinance authorizes the implementation of a rate decrease to
residential wind energy customers and adding wind energy options to commercial
customers.
Budget & Financial Summary: There will be no budgetary impact.
Attachments:
1. Electric Rate Ordinance
ORDNANCE NO.
AN ORDINANCE AMENDING CHAPTER 11, '"UTILITIES" OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ADDING A
WIND ENERGY ELECTRICITY RATE TO VARIOUS CUSTOMERS; PROVIDING
A SEVERABILITY CLAUSE AND PROVIDTNG AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE
STATION, TEXAS:
PART 1: That Chapter 11, "Utilities" of the Code of Ordinances of the City of
College Station, Texas, be amended as set out in Exhibit "A", attached
hereto and made a part of this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be
void or unconstitutional, such holding shall in no way affect the validity of
the remaining provisions or sections of this ordinance, which shall remain
in fill1 force and effect.
PART 3: This amei~dmeilt is effective February 1,201 0.
PASSED, ADOPTED and APPROVED this day of 2010.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED:
City Attorney
ORDINANCE NO. Page 2
EXHIBIT "A"
That Chapter 11, "Utilities", Section 4, "Electriczll Service", of the Code of Ordinances of
the City of College Station, Texas, is hereby amended, by amending Subsections A(2)
through A(7) to read as follows:
A. ELECTRIC SCHEDLILE OF RATES
The monthly rates to be charged customers for public utility services, namely electrical
service, shall be in accordance with the schedules as follows:
"(2) Electric Rate - Schedule R (Residential Customers)
(a) Applicable to residential customers for all domestic Isage where all
energy is taken through a single meter. Service will be furnished under
this rate schedule subject to the established rules and regulations of the
City covering this type of service.
(b) Character of Service - A.C., 60 cycles per second, single phase, 1201240
volts.
(c) Rate:
Service Charge:$7.00 per month, plus
Energy Charge: $0.1 114 per kwh for all kwh,
except
$0.1070 per kwh for all kwh in the
billing months of November through April.
(d) Residential units where served under one (1) master meter shall be
billed under Rate Schedule R-I.
(e) Transmission Delivery Adjustment - The monthly charges under this rate
schedule shall be increased or decreased as necessary to reflect the
application of a transmission delivery adjustment calculated in
accordance with Schedule TDA provided however that the adjustment
shall never be less than zero (0).
(f) Automatic-Leave-On-Service - Customers who qualify for automatic-
leave-on service will be billed at the above rate except the monthly
service charge will be deleted. Customers will be required to contract
with the City for this service provision.
(g) Electric Rider: Wind Watts Wind Energy Rider
(I) Availability. This optional service shall be available to all Residential
(excluding Master Metered) customers who select wind generated
energy as a source of electricity under the City's Wind Watts Program, in
lieu of electricity provided from traditional generation. Wind Watt's
energy is available to customers on a first-come, first-serve basis subject
to available supply.
(11) Application. Eligible customers may select service under this rider at
three levels of participation:
ORDINANCE NO. Page 3
a. 10% of monthly energy requirements
b. 50% of monthly energy requirements
c. 100% of monthly energy requirements
(1II)Rate. Same rate as for Residential customers plus the monthly Wind
Watts charge for the appropriate participation level:
a. 10%: $0.0015lkWh
b. 50%: $O.OOGD/kWh
c. 100%: $0.0100/kWh
(3) Electric Rate - Schedule R-I (Master Metered Residential Units)
(a) Applicable to Residential units for all domestic usage where all energy is
taken through one (1) master meter. Service will be furnished under this
rate schedule subject to the established rules and regulations of the City
covering this type of service.
(b) Character of Service - A.C., 60 cycles per second, single-phase, I201240
volts; three phase 1201240, 1201208, 2401480, 2271480, 240014160,
7200112,470 volts as available at point of service. Three-phase
customers served via under-ground primary to pad-mounted
transformers will be furnished only I201208 or 2771480 volt service.
(c) Rate - The monthly rate charge for service under this schedule shall be
determined as follows:
The average kilowatt-hour usage per month per residential unit shall be
determined by dividing the total monthly kilowatt-hours purchased as
determined by the City's master meter, by eighty-five percent (85%) of
the total number of permanently constructed residential units.
The individual energy charge per residential unit shall thence be
computed on the basis of the average kilowatt-hour usage per month per
residential unit figured at the following rate:
Energy Charge: $0.1 114 per kwh for all kwh,
except
$0.1 070 per kwh for all kwh in the billing
months of November through April.
The total monthly bill shall thence be determined by multiplying the
energy charge per residential unit computed under the above rate by
eighty-five percent (85%) of the number of permanently constructed
residential units, and thence adding the following service charge:
Service Charge:$100.00 per month per master meter
(d) Transmission Delivery Adjustment - The monthly charge under this rate
schedule shall be increased or decreased as necessary to reflect the
application of a transmission delivery adjustment calculated in
accordance with Schedule TDA provided however that the adjustment
shall never be less than zero (0).
(e) Submetering - Where electric service is submetered, the wors
"residential unit" in the above rate and minimum bill clauses shall be
replaced with the word "submeter".
ORDTNANCE NO. Page 4
The customer operating the submetering system shall provide electric
service to his tenants and render bills therefore in strict accordance with
the electric submetering rules and regulations as established by the
Public Utility Commission of Texas in Substantive Rule No. 25.142, a
copy of which is on file in the office of the City Secretary and on the
Internet at:
www. puc.state.us.txlruleslsubruleslelectricl25.142125.142.doc.
All records and reports provided for in these rules and regulations, other
than those specified below, shall be made available to the City upon
request.
The customer shall not impose any additional charges on his tenants
over and above those charges that are billed by the City. For verification
purposes, the customer shall, within five days (5) after his tenant's bills
are rendered each month, file a written report with the City showing a
reconciliation of his billing to his tenants plus the billing for owner used
energy with the charges that are billed by the City. This report shall
provide as a minimum the following information:
A calculation of the average cost per kilowatt-hour for the current month.
A listing of all submeter readings and billings, including kilowatt-hour
usage metered and total rate charge, for the current month.
(f) Electric Rider: Wind Watts Wind Energy Rider
(I) Availability. This optional service shall be available to all Commercial
customers who select wind generated energy as a source of electricity
under the City's Wind Watts Program, in lieu of electricity provided from
traditional generation. Wind Watt's energy is available to customers on a
first-come, first-serve basis subject to available supply.
(11) Application. Eligible customers may select service under this rider at
three levels of participation:
a. 10% of monthly energy requirements
b. 50% of monthly energy requirements
c. 100% of monthly energy requirements
(111) Rate. Same rate as for IMaster lbletered Residential customers plus the
monthly Wind Watts charge for the appropriate participation level:
a. 10%: $0.00151kWh
b. 50%: $0.00601kWh
c. 100%: $0.01001kWh
(4) Electric Rate-Schedule SC (Small Commercial Customers)
(a) Applicable to non-residential customers billed through a single meter
whose monthly kilowatt demand does not exceed 15 kW. Service will be
furnished under this rate schedule subject to the established rules and
regulations of the City covering this type of service.
(b) Character of Service - A.C., 60 cycles per second, single-phase, 1201240
volts; three phase 1201240, 1201208, 2401480, 2771480 volts as available
ORDINANCE NO. Page 5
at point of service. Three-phase customers served via under-ground
primary to pad-mounted transformers will be furnished only 1201208 or
2771480 volt service.
(c) Rate:
Service Charge: $9.00 per month, plus
Energy Charge: $0.1281 per kwh for the first 1000 kwh;
$0.0979 per kwh for all kwh over 1000.
(d) Billing Demand - Demand meters may be installed on all such customers
if (1) the installed load would indicate that demands over 15 kW would be
experienced; or (2) if the monthly energy usage exceeds 5,250 kwh. A
customer on this schedule whose metered demand exceeds 15 kW for
any billing period shall be billed under Schedule LP-1 for the next twelve-
month period beginning with the current month.
(e) Transmission Delivery Adjustment - The monthly charges under this rate
schedule shall be increased or decreased as necessary to reflect the
application of a transmission delivery adjustment calculated in
accordance with Schedule TDA provided however that the adjustment
shall never be less than zero (0).
(f) Electric Rider: Wind Watts Wind Energy Rider
(1V)Availability. This optional service shall be available to all Commercial
customers who select wind generated energy as a source of electricity
under the City's Wind Watts Program, in lieu of electricity provided from
traditional generation. Wind Watt's energy is available to customers on a
first-come, first-serve basis subject to available supply.
(V) Application. Eligible customers may select service under this rider at
three levels of participation: ,
a. 10% of monthly energy requirements
b. 50% of monthly energy requirements
c. 100% of monthly energy requirements
(V1)Rate. Same rate as for Small Commercial customers plus the monthly
Wind Watts charge for the appropriate participation level:
a. 10%: $0.00151kWh
b. 50%: $0.00601kWh
c. 100%: $0.01 001kWh
(5) Electric Rate-Schedule LP-1 (Medium Commercial Customers)
(a) Applicable to all commercial or industrial customers where service is
taken through one meter at one point of delivery and where the monthly
kilowatt demand is between 15 kW and 300 kW. Before service is
furnished hereunder, an individual service agreement contract between
the Customer and the City may be required outlining all details of the
service to be supplied, the terms of the contract, and the obligations of
each party.
(b) Character of Service - A.C., 60 cycles per second, single-phase, 1201240
volts; three phase 1201240, 1201208, 2401480, 2771480 volts as available
at point of service. Three-phase customers served via under-ground
ORDINANCE NO. Page 6
primary to pad-mounted transformers will be furnished only 1201208 or
2771480 volt service.
(c) Rate:
Service Charge:$25.00 per month, plus
Demand Charge: $10.40 per kW of monthly
billins demand. -
plus
Energy Charge: $0.0694 per kwh for all kwh
(d) Minimum Monthly Charge - The minimum monthly charge under this rate
schedule shall be the highest one of the following charges:
(i) $181.00 per month plus applicable transmission delivery
adjustment on the kilowatt-hours used.
(ii) The sum of service, demand and energy charges under the
above rate plus applicable transmission delivery adjustment on
the kilowatt-hours used.
(iii) The minimum monthly charge specified in customer's service
contract with the City plus applicable transmission delivery
adjustment on the kilowatt-hours. used.
(e) Billing Demand -The billing demand shall be in the maximum 15 minute
measured kilowatt demand in the billing period, but not less than 50% of
the peak demand measured in the twelve month period ending with the
current month. Unless otherwise specified in a firm electric service
contract agreement, if at any time a customer billed under this schedule
continues for a period of twelve consecutive months without a metered
demand in excess of 15 kW, Schedule SC shall apply beginning with the
first month succeeding such twelve month period. Likewise, a customer
on this schedule whose metered demand exceeds 300 kW for any billing
period shall be billed under Schedule LP-2 for the next twelve-month
period beginning with the current month.
(f) Power Factor - Should the power factor be lower than 0.90 lagging, the
City may ad'ust the measured demand by multiplying by the ratio of 0.90
to the actua 1 power factor.
(g) Primary Service - Where service is taken by the customer at the City's
available primary voltage and where the customer owns, operates, and
maintains all service facilities except metering equipment, required to
take service at such voltage, a credit of 2% of the base rate charges will
be allowed. IMetering may be primary or secondary (corrected for the
transformer losses) at the City's option.
(h) Transmission Delivery Adjustment - The monthly charges under this rate
schedule shall be increased or decreased as necessary to reflect the
application of a transmission delivery adjustment calculated in
accordance with Schedule TDA provided however that the adjustment
shall never be less than zero (0).
(i) Electric Off Peak Rider
This rider is used in lieu of demand fees when the off-peak demand
exceeds the on-peak demand.
ORDINANCE NO. Page 7
(I) This off-peak rider shall apply in computing the customer's monthly
electric bill. Under this rider, the demand for billing purposes shall be
adjusted to be as follows:
Off-peak Rider = [X + Y)
2
Where:
X = the peak demand measured during the on-peak
period
Y = the peak demand measured during the off-peak
period
(11) However, in no case shall the billing demand in any month be less than
50% of the peak demand measured in the twelve-month period ending
with the current month.
The periods for application of this rider are defined as follows:
On-Peak Period - 6:00 AM throush 11 :00 PM on Mondav
through Friday
Off-Peak Period - 11 :00 PM through 6:00 AM on Monday
through Friday and 11 :00 PM on
Friday through 6:00 AM on Monday
(j)Electric Rider: Wind Watts Wind Energy Rider
(I) Availability. This optional service shall be available to all Commercial
customers who select wind generated energy as a source of electricity
under the City's Wind Watts Program, in lieu of electricity provided from
traditional generation. Wind Watt's energy is available to customers on a
first-come, first-serve basis subject to available supply.
(I) Application. Eligible customers may select service under this rider at
three levels of participation:
a. 10% of monthly energy requirements
b. 50% of monthly energy requirements
c. 100% of monthly energy requirements
(11) Rate. Same rate as for Medium Commercial customers plus the monthly
Wind Watts charge for the appropriate participation level:
a. 10%: $0.00151kWh
b. 50%: $0.00601kWh
c. 100%: $0.01 001kWti
(6) Electric Rate Schedule LP-2 (Large Commercial)
(a) Applicable to all commercial or industrial customers where service is
taken through one meter at one point of delivery and where the monthly
kilowatt demand is from 300 kW to 1500 kW. Service will be furnished
under this rate schedule subject to the established rules and regulations
of the City covering this type of service. Before service is furnished
hereunder, an individual service agreement contract between the
customer and the City may be required outlining all details of the service
to be supplied, the terms of the contract, and the obligations of each
party.
ORDINANCE NO. Page 8
Character of Service - A.C., 60 cycles per second, single-phase, 1201240
volts; three phase 1201240, 1201208, 2401480, 2771480 volts as available
at point of service. Three-phase customers served via under-ground
primary to pad-mounted transformers will be furnished only 1201208 or
2771480 volt service.
Rate:
Service Charge: $75.00 per month, plus
Demand Charge: $10.40 per kW of monthly billing demand,
plus
Energy Charge: $0.0670 per kwh for all kwh
Minimum Monthly Charge - The minimum monthly charge under this rate
schedule shall be the highest one of the following charges:
(I) $3,195.00 per month plus applicable transmission delivery
adjustment on the kilowatt-hours used.
(11) The sum of service, demand and energy charges under the above
rate plus a plicable transmission delivery adjustment on the kilowatt-
hours use 8 .
(II1)The minimum monthly charge specified in the customer's service
contract with the City, plus applicable transmission delivery
adjustment on the kilowatt-hours used.
Billing Demand - The billing demand shall be in the maximum 15 minute
measured kilowatt demand in thebilling period, but not less than 50% of
the peak demand measured in the twelve month period ending with the
current month. Unless otherwise specified in a firm electric service
contract agreement, if at any time a customer, billed under this schedule
continues for a period of twelve consecutive months without a metered
demand in excess of 300 kW, Schedule LP-1 shall apply beginning with
the first month succeeding such twelve month period.
Power Factor - Should the power factor be lower than 0.90 lagging, the
City may adjust the measured demand by multiplying by the ratio of 0.90
of the actual power factor.
Primary Service - Where service is taken by the customer at the City's
available primary voltage and where the customer owns, operates and
maintains all service facilities, except metering equipment, required to
take service at such voltage, a credit of 2% of the base rate charges will
be allowed. Metering may be primary or secondary (corrected for the
transformer losses) at the City's option.
Transmission Delivery Adjustment - The monthly charges under this rate
schedule shall be increased or decreased as necessary to reflect the
application of a transmission delivery adjustment calculated in
accordance with Schedule TDA provided however that the adjustment
shall never be less than zero (0).
Electric On-PeaklOff-Peak Rider
(I) Upon the customer's request, this rider shall be made available to
customers b~lled under the rate schedule LP-2, whose monthly
demand is greater than 300 kW, and who can reduce their load
during the City's On-Peak time between 500 p.1-n. and 8:00 p.m.
ORDINANCE NO. Page 9
Under this rider, the demand for billing purposes shall be adjusted to
be as follows:
(11) Rate: The ap licable rate schedule demand charges shall be
replaced by the Pollowing on-peakloff-peak rates:
On-Peak Demand Charge: $6.65,
plus
Off-Peak Demand Charge: $3.75
However, in no case shall the off-peak billing demand in any
month be less than 50% of the off-peak demand measured in the
twelve-month period ending with the current month.
The periods for application of this rider are defined as follows:
On-Peak Period - 5:00 PM through 8:00 PM, daily.
Off-Peak Period - 8:00 PM through 500 PM, daily.
(j) Electric Rider: Wind Watts Wind Energy Rider
(1) Availability. This optional service shall be available to all Commercial
customers who select wind generated energy as a source of electricity
under the City's Wind Watts Program, in lieu of electricity provided from
traditional generation. Wind Watt's energy is available to customers on a
first-come, first-serve basis subject to available supply.
(I) Application. Eligible customers may select service under this rider at
three levels of participation:
a. 10% of monthly energy requirements
b. 50% of monthly energy requirements
c. 100% of monthly energy requirements
(11) Rate. Same rate as for Large Commercial customers plus the monthly
Wind Watts charge for the appropriate participation level:
a. 10%: $0.0015/kWh
b. 50%: $0.0060/kWh
c. 100%: $0.0.1 001kWh
(7) Electric Rate Schedule LP - 3 (Industrial)
(a) Applicable to all industrial customers where service is taken through one
meter at one point of delivery and where the monthly kilowatt demand is
greater than 1500 kW. Service will be furnished subject to the
established rules and regulations of the City covering this type of service.
Before service is furnished hereunder, an individual service agreement
contract between the customer and the City may be required outlining all
details of the service to be supplied, the terms of the contract, and the
obligations of each party.
(b) Character of Service - A.C., 60 cycles per second, single-phase, 1201240
volts; three phase 1201240, 1201208, 2401480, 2771480, 2400141 60,
7200112,470 volts as available at point of service. Three-phase
customers served via under-ground primary to pad-mounted
transformers will be furnished only I201208 or 2771480 volt service.
Page 10 ORDINANCE NO.
(c) Rate:
Service Charge: $250.00 per month, plus
Demand Charge: $9.85 per kW of monthly billing demand,
plus
Energy Charge: $0.0650 per kwh for all kwh
lblinimum Monthly Charge - The minimum monthly charge under this rate
schedule shall be the highest of the following charges:
(I) $15,034.85 per month plus applicable transmission delivery
adjustment on the kilowatt-hours used.
(11) The sum of service, demand and energy charges under the above
rate plus applicable transmission delivery adjustment on the kilowatt-
hours used.
(1II)The minimum monthly charge specified in the customer's service
contract with the City, plus applicable transmission delivery
adjustment on the kilowatt-hours used.
Billing Demand - The billing demand shall be in the maximum 15 minute
measured kilowatt demand in the billing period, but not less than 50% of
the peak demand measured in the twelve-month period ending with the
current month. Unless otherwise specified in a firm electric service
contract agreement, if at any time a customer, billed under the schedule
continues for a period of twelve consecutive months without a metered
demand in excess of 1500 kW, Schedule LP-2 shall apply beginning with
the first month succeeding such twelve month period.
Power Factor - Should the power factor be lower than 0.90 lagging, the
City may adjust the measured demand by multiplying by the ratio of 0.90
of the actual power factor.
Primary Service - Where service is taken by the customer at the City's
available primary voltage and where the customer owns, operates and
maintains all service facilities, except metering equipment, required to
take service at such voltage, a credit of 2% of the base rate charges will
be allowed. Metering may be primary or secondary (corrected for the
transformer losses) at the City's option.
Transmission Delivery Adjustment - The monthly charges under this rate
schedule shall be increased or decreased as necessary to reflect the
application of a transmission delivery adjustment calculated in
accordance with Schedule TDA provided however that the adjustment
shall never be less than zero (0).
Electric On-PeakIOff-Peak Rider
(I) Upon the customer's request, this rider shall be made available to
customers billed under the rate schedule LP-3, whose monthly
demand is 300 kW or greater, and who can reduce their load during
the City's On-Peak time between 500 p.m. and 8:00 p.m. Under this
rider, the demand for billing purposes shall be adjusted to be as
follows:
(11) Rate: The applicable rate schedule demand charges shall be
replaced by the following on-peakloff-peak rates:
On-Peak Demand Charge: $6.30, plus
Off-Peak Demand Charge: $3.55
ORDINANCE NO. Page 11
However, in no case shall the billing demand in any month be
less than 50% of the peak demand measured in the twelve-
month period ending with the current month.
The periods for application of this rider are defined as follows:
On-Peak Period - 5:00 PM through 8:00 PM, daily.
Off-Peak Period - 8:00 PlVl through 5:00 PM, daily.
(j) Electric Rider: Wind Watts Wind Energy Rider
(I) Availability. This optional service shall be available to all Industrial
customers who select wind generated energy as a source of electricity
under the City's Wind Watts Program, in lieu of electricity provided from
traditional generation. Wind Watt's energy is available to customers on a
first-come, first-serve basis subject to available supply.
(11) Application. Eligible customers may select service under this rider at
three levels of participation:
a. 10% of monthly energy requirements
b. 50% of monthly energy requirements
c. 100% of monthly energy requirements .
(II1)Rate. Same rate as for Industrial customers plus the monthly Wind
Watts charge for the appropriate participation level:
a. 10%: $0.001 5/kWh
b. 50%: $0.0060/kWh
c. 100%: $0.0100/kWh
(8) Electric Rate-Schedule SL (Security Lights)
(a) Applicable to all security lights installed and maintained by the City for
customers at their request. The customer will be required to contract for
security light service for a minimum period of three (3) years. Service will
be furnished under this rate schedule subject to the established rules
and regulations of the City covering this type of service.
(b) Additional construction costs for installing security lights:
The standard security light monthly fee includes installation of the
security light on existing city-owned utility poles. The total cost for any
additional poles, cables or other equipment as calculated by the
Electrical Division must be paid in full by the customer prior to the
installation of the security light.
(c) Rates per month per light:
i) I00 Watt $1 1 .OO
i i) 200 Watt $16.00
iii) 400Watt $33.00
January 28, 2010
Regular Agenda Item No. 8
Nomination of Fire Chief to 911 Board of Directors
To: Glenn Brown, City Manager
From: Hayden Migl, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion regarding a nomination to
the Board of Managers of the Brazos County Emergency Communications District.
Recommendation(s): Staff recommends nominating Fire Chief R.B. Alley to serve an
additional two year term on the Board of Managers for the Brazos County Emergency
Communications District.
Summary: Emergency Communications districts were mandated by state law which also
authorized establishing fees to support communications infrastructure. The Brazos County
district was established in 1988.
The members of the Board of Managers of the Brazos County Emergency Communications
District are made up of five voting members. Membership of the board is allocated to the
various entities within the county as follows: Brazos County appoints two members, the
cities appoint two members jointly and one member is appointed by the volunteer fire
departments. Verizon appoints a non-voting member as the principal telephone service
supplier. Chief Alley has served on this Board for the past two years.
Because the method of selecting the Board of Managers is in conjunction with the other
cities in the County, these nominations will be circulated by the Executive Director of the
Brazos County Emergency Communications District, in ballot form, to the other entities in
the County for their concurrence during a specified time period.
Budget & Financial Summary: There are no direct costs to the City of College Station;
however, citizens in College Station help to fund the 911 District operations and
administrative staff through charges attached to telephone and cell phone bills.
Attachments:
1. Letter from BCECD Executive Director
BRAZOS COUNTY EMERGENCY .4-%s& .L&g .;. :,??*%&& .."-***.,. kO. BOX 91 1 - BRYAI, EMS 77806
,s~ga~~~3~:~~~. 2 979.779.091 1 - FAX 979.821.3407 ZOMMUNICATIONS DISTRICT WWW.BC~I I.[IH
v '. ,>: . . .. , ..
January 4,2010
... ..
Mayor Ben White
City of College Station
11 01 Texas Avenue
College Station, Texas 77840
Dear IWayor White:
CEIVZJ-.13
JAN 7 201ii
The joint municipal appointment of representatives to the Brazos County
Emergency Communications District expired December 31, 2009. The Board is
comprised of five voting members; two members appointed by the County
Commissioners Court, two members appointed jointly by all participating
municipalities located in the District and one member appointed by the volunteer
fire departments. Additionally, the principal telephone service supplier, Verizon,
appoints a non-voting member.
The current members representing the four municipalities in our District are Chief
R. B. Alley and Chief Michael Donoho. I have outlined each step in the process
below:
1. Please nominate an individual to serve on the Board of Managers. This
person may be a staff member or a citizen at large. Please return this
nomination no later than January 31, 2010.
2. Once all nominations are received, a ballot will be circulated to all cities. This
ballot could contain up to four names, one submitted by each city. At that
time, please vote for two representatives from this list of nominees. The
District will tabulate the ballots.
If you have any questions or require any additional information, please do not
hesitate to contact me.
Sincerely,
Elizabeth Godwin
Executive Director
Thursday, January 28, 2010
Regular Agenda Item No. 9
Appointment to vacant position on Historic Preservation Committee
To: Glenn Brown, City Manager
From: Connie Hooks, City Secretary
Agenda Caption: Presentation, possible action, and discussion on appointment to vacant
position on the Historic Preservation Committee.
Summary: Due to attendance issues on the Historic Preservation Committee, this position
needs to be filed. Staff contacted applicants who applied for the most resent application
process. The following individuals indicated their interest for reconsideration by the City
Council.
Patricia Cleere
Daniel Crocker
Attachments:
1. Applications
2009 - 201 0 Application for City
BoardslCommissionsl
Committees
PLEASE TYPE OR PRINT CLEARLY
NAME &ckk cL!!
zkq6 Home Addres Voter ~e~istrationa(.uok!q5b \7
Home Zip Code
Telephone: {0,!3 - qq qT
Business 0wner'fy.o
Business Name: ~tk 0
Fax: Occupation: mhn -\
College Station Resident for s3 years (~f retired, please indicate former occupation)
Email Address: F,\\8, m\ @~udh\~\~ n-4
Education~opt;ona~) KYt Sodfi/~q - Tma
I4
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 1 is most preferable and 3 being
leasf preferable.) CHOOSE NO MORE THAN 3
Brazos County Ap e Agency Funding Review
U - Cemetery Committee
U Construction Board of
Adjustments & Appeals B Northgate TIF Board
Desian Review Board
~oint"~elief Funding Review
H Historic Preservation Committee
Convention & Visitors Bureau
Arts Council of the Brazos Valley
Landmark Commission
C] Parks and Recreation Board
C] Planning and Zoning Commission
Research Valley Partnership
Wolf Pen Creek TIF Board
Zoning Board of Adjustments
Comprehensive Plan Advisory
C] Research Valley Innovation Center
Advisory Council
Library Board
Parks Board Committees
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here:
Please list any experience or interests that qualifies you to serve in the positions indicated:
QQ'I ! +INA ad 7W LJM~\& WO\~QU ir\ 6yw2 filww~t a ,
*.c\'n4 w m
Signature of ~pplican!
2009 - 201 0 Application for City
BoardslCommissionsl
Committees
PLEASE TYPE OR PRINT CLEARLY
NAME vA\r\k\ CW~LQI
Home Address m,~ \ ~SQ PnFe voter ~egistration # -
Home Zip Code - Business Owner? Yes
Telephone: - 330 - 4 1 '&.& Business Name:
Fax: Occupation:
College Station Resident for % years (If retired, please indicate former occupation)
(~ust be a resident of the City to serve) Email Address: ('af
G.p Education(optiona/) \n %CIWZ% Subdivision
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where I is most preferable and 3 being
least preferable.) -CHOOSE NO MORE THAN-3
o, 411 bmQ
Brazos County Ap e Agency Funding Review
U Cemetery Committee Parks and Recreation Board
construction Board of
Adjustments & Appeals
El Northgate TIF Board
Design Review Board
Joint Relief Funding Review
.Historic Preservation Committee
Convention & Visitors Bureau
C] Arts Council of the Brazos Valley
0 Landmark Commission
C] Planning and Zoning Commission
Research Valley Partnership
Wolf Pen Creek TIF Board
Zoning Board of Adjustments
Comprehensive Plan Advisory
C] Research Valley Innovation Center
Advisory Council
Library Board
Parks Board Committees
Lincoln Center Advisory Committee
Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here:
Please list any experience or interests that qualifies you to serve in the positions indicated: - hn~u~nifi &&Tee t~
3gnature of Applicant L? Lk'A Date
.flail completed application ity Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842 or
fax to 979-764-6377.