HomeMy WebLinkAbout10/23/2017 - Regular Minutes - City Council - Audit Committee 11-//, -"No
CITY OF C01,1j:GFi STATION
Mayor Home of Texas A&M Universitf Council members
Karl Mooney Jerome Rektorik
Mayor Pro Tern Blanche Brick
Julie Schultz Linda Harvell
City Manager Barry Moore
Kelly Templin James M. Benham
Minutes
CITY COUNCIL AUDIT COMMITTEE
Monday, October 23, 2017 at 3:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Karl Mooney, Mayor
Linda Harvell, Councilmember
Jerome Rektorik, Councilmember
Mike Ashfield, Committee Member
Nathan Sharp, Committee Member
City Staff:
Ty Elliott, Internal Auditor
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Kersten, Assistant City Manager
Jeffrey Capps, Assistant City Manager (via phone conference)
Mary Ann Powell, Deputy City Attorney
Mary E. Leonard, Finance Director
Donald Harmon, Director of Public Works
Peter Caler, Assistant Director of Public Works/Operations
Yvette Dela Torre, Deputy Local Registrar
Regular Agenda Item No. 1 —Call to Order and Announce a Ouorum is Present
With a quorum present, the Audit Committee of College Station was called to order by Mayor Mooney at 3:02
p.m. on October 23, 2017 in the Administrative Conference Room of the City of College Station City Hall.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the Audit
Committee meeting held on June 12.2017.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the
Audit Committee voted three (3) for and zero (0) opposed, to approve the June 12, 2017 Audit Committee
minutes. The motion carried unanimously.
Regular Agenda Item No. 3 - Presentation, possible action. and discussion FY2017 Audit Plan update.
Ty Elliott, Internal Auditor, presented the FY2017 Audit Plan update. He stated that all items in the audit plan
were completed with the exception of the RVP audit.
Regular Agenda Item No. 4 - Presentation. possible action. and discussion regarding the Sanitation
Audit.
Ty Elliott, Internal Auditor,presented the Sanitation Audit Report.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the
Audit Committee voted three (3) for and zero (0) opposed, to move to accept the Sanitation Audit. The
motion was unanimous.
Regular Agenda Item No. 5 -Presentation, possible action. and discussion regarding FY2018 Audit Plan
Ty Elliott, Internal Auditor, provided the audit committee with potential audit topics for selection for the
FY2018 audit plan. Mary E. Leonard presented an alternate proposal for the audit staffs FY2018 plan of
work that would entail assisting Fiscal Services with documentation of and testing of internal controls
according to the Uniform Guidance for Federal Awards; which would consume the plan of work for the entire
fiscal year for the City Internal Auditor's Office. It was also discussed the Internal Audit Office would receive
a peer review in FY2018.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the
Audit Committee voted three (3) for and zero (0) opposed, to move that the FY2018 audit plan would solely
consist of assisting Fiscal Services with documentation of and testing of internal controls according to the
Uniform Guidance for Federal Awards. The motion was unanimous.
Regular Agenda Item No. 6 - Presentation, possible action and discussion regarding future agenda
items.
Internal Auditor, Ty Elliott is to conduct quarterly audit committee meetings to provide updates on the
documentation of and testing of internal controls according to the Uniform Guidance for Federal Awards.
There was also discussion related to bringing forward the results of the RVP and P-card audits at the next
audit committee meeting.
Regular Agenda Item No. 7 - Adjourn.
There being no further business, Mayor Mooney adjourned the meeting at 4:57 p.m. on Monday, October 23,
2017.
K 1 Mdoney, ayor
ATTEST:
I Whittenton, Deputy City Secretary