HomeMy WebLinkAbout06/12/2017 - Regular Minutes - City Council - Audit Committee ( f
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CITY OF COLLEGE STATION
Mayor Home ofTexasA&M University® Council members
Karl Mooney Jerome Rektorik
Mayor Pro Tem Blanche Brick
Julie Schultz Linda Harvell
City Manager Barry Moore
Kelly Templin James M. Benham
Minutes
CITY COUNCIL AUDIT COMMITTEE
Monday,June 12,2017 at 3:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Karl Mooney, Mayor
Linda Harvell, Councilmember
Jerome Rektorik, Councilmember
Mike Ashfield, Committee Member
City Staff:
Ty Elliott, Internal Auditor
Madison Rorshach, Assistant Internal Auditor
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Jeff Kersten, Assistant City Manager
Jeffrey Capps, Assistant City Manager (via phone conference)
Carla Robinson, City Attorney
Mary E. Leonard, Finance Director
Jonathan McMahan, Fire Chief
Eric Dotson, Fire Marshal
Tanya McNutt, Deputy City Secretary
Regular Agenda Item No. 1 —Call to Order and Announce a Ouorum is Present
With a quorum present, the Audit Committee of College Station was called to order by Mayor Mooney at 3:06
p.m. on June 12, 2017 in the Administrative Conference Room of the City of College Station City Hall.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the audit
committee meeting held on March 21, 2017.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Rektorik, the
Audit Committee voted three (3) for and zero (0) opposed, to approve the March 21, 2017 Audit Committee
minutes. The motion carried unanimously.
Regular Agenda Item No. 3 - Presentation. possible action, and discussion regarding the fire prevention
audit report.
Madison Rorshach, Assistant Internal Auditor, presented the Fire Prevention Audit Report.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the
Audit Committee voted three (3) for and zero (0) opposed, to move to accept the Fire Prevention Audit
Report. The motion was unanimous.
Regular Agenda Item No. 4 - Presentation, possible action, and discussion regarding amending the
fiscal year 2017 audit plan to include an audit of the RVP.
Ty Elliott, Internal Auditor, gave an update on the progress of the annual audit plan, which involved finalizing
two other audit reports, and possibly adding the RVP to the audit plan.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the
Audit Committee voted three (3) for and zero (0) opposed, to move to accept the recommendation on
amending the audit plan to include the RVP. The motion was unanimous.
Regular Agenda Item No. 5 - Presentation. possible action, and discussion regarding government
auditing standards relating to neer review.
Ty Elliott, Internal Auditor, presented the Audit Committee the process of which auditors are audited, a peer
review. He stated how external auditors come in and audit the internal auditors, making sure they are
following the best practices. The cost of the peer review is approximately $3,000.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the
Audit Committee voted three (3) for and zero (0) opposed, to move to accept the proposed Internal Auditor's
recommendation of a peer review. The motion was unanimous.
Regular Agenda Item No. 6 - Presentation, possible action. and discussion regarding the Internal
Auditor's Office Budget.
Ty Elliott, Internal Auditor, stated that an SLA of $3,000 for the Peer Review will be added to his Budget,
which will go to Council.
There was a concise of the Audit Committee to move forward. No future action needed.
Regular Agenda Item No. 7 - Presentation, possible action and discussion regarding future agenda,
items.
No future agenda items.
Regular Agenda Item No. 8 - Adjourn.
There being no further business, Mayor Mooney adjourned the meeting at 4:01 p.m. on Monday, June 12,
2017.
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rl oney, Mayo
ATTEST:
0 a..-77 -17Tanya c tt, Deputy City Secretary