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Home My WebLink About10/13/2012 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA • BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,NOVEMBER 13,2012 5:15 PM CARNEGIE HISTORY CENTER 111 S.MAIN STREET BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER 2012 5. MONTHLY STATISTICS—SEPTEMBER AND OCTOBER 2012 6. OLD BUSINESS— • A. MOUNCE REMODEL CONTRACT 7. NEW BUSINESS MEETING DATES FOR 2013 JANUARY 15,2013 MOUNCE LIBRARY MARCH 19,2013 CARNEGIE HISTORY CENTER MAY 21,2013 RINGER LIBRARY JULY 16,2013 MOUNCE LIBRARY SEPTEMBER 17,2013 CARNEd E HISTORY CENTER NOVEMBER 19,2013 RINGER LIBRARY 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 15, 2013 AT THE MOUNCE LIBRARY. 10. ADJOURN Please notify the Adm.Asst Laura Mills.209-5614 if You are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD, OR OTHER • TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. • • Library Advisory Board • September 18,2012 1. Library System Accredited 2. Database Stats 1. Attached 3. Summer Reading 1. Attached 4. Listservs 5. Mounce Remodel 6. Ringer 1. Lobby 2. AV shelving 3. Books on cassettes 4. Videotapes 5. Tour after meeting • 7. Staff Changes 1. Suzy Card-YA Services-Ringer 2. Debbie Callaway-Adult Services-Mounce 3. Kimberly Bridges-Cataloger-Mounce 4. Catherine Ezzell-Retired-39 years,8 months 8. National Library Card Sign-Up Month 9. Plass Grant--eBooks 1. $2,000 2. Children-48 titles 3. Teen-Tween-43 titles 4. Total-91 title 10. Impact Grant 1. Texas State Library 2. $10,000 3. eBook collection • CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: September,2012 This Year Last Year 1SERVICES: Hours Open 227 232, I Meeting Room Usage 27 23 Patrons Registered 339 437 eiTotal Patrons Active or Expired<2 Years 16,874 18,179 Overdue Notices 1,592 1,666 Holds Filled 2,098 1,976 #of People Visiting Library 13,084 17,559 #of Checkouts24,999 24,537 #of Checkins 22,695 24,002 In House Use 3,704 4,241 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 9/280 9/422 Teen Program/Attendance 4/23 2/8 Class Visits&Tours/Attendance 0/0 Special Programs/Attendance 8/20,028 0/0 Reference Transactions 505 519 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 0/0 Interlibrary Loan Received 46 29 Interlibrary Loan Sent 0 0 Reference Transactions 642 666 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 8/19 6/47 iiiCOLLECTION DEVELOPMENT(Items Added): Adult Books 123 324 Juvenile Books 17 55 Adult Media 16 38 Juvenile Media 8 Videos 34 39 Microforms ICIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other ITCILL 2,163 2,464 (Books 7,998 10,505 8,277 9,861 Periodicals 261 73 1 355 66 Paperbacks 867 1 746 Media 801 326 1 781 3491 DVDs 4,1061 1 4,016 Videos 15 1 21 Wireless Internet 5,430 1,250 Internet Computers 4,637 5,103 ILL 46 29 Reference 22 3 44 3 TOTAL 9,949 10,907 16,397 10,203 10,279 12,883 (GRAND TOTAL 37,253 33,365 • ../ Prepared by Approved by --- ` CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: October,2012 This Year Last Year SERVICES: Hours Open 255 245 Meeting Room Usage 26 41 Patrons Registered 278 324 • Total Patrons Active or Expired<2 Years 16,722 18,078 Overdue Notices 1,715 1,366 Holds Filled 1,904 1,771 #of People Visiting Library 16,539 16,820 #of Checkouts 24,788 23,461 #of Checkins 23,340 22,651 In House Use 3,682 3,736 (CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour/Attendance 13/386 12/430 Teen Program/Attendance 5/42 5/41 Class Visits&Tours/Attendance 1/62 0/0 Special Programs/Attendance 1/25 3/180 Reference Transactions 409 485 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 7/333 0/0 Interlibrary Loan Received 59 46 Interlibrary Loan Sent 0 0 Reference Transactions 704 587 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 7/21 3/22 6/38 OCOLLECTION DEVELOPMENT(Items Added): Adult Books 249 423 Juvenile Books 137 75 Adult Media 12 4 Juvenile Media 1 1 Videos 120 73 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult 1 Juvenile Other TCILL 2,375 1 2,342 Books 7,588 10,303 8,0221 9,300 Periodicals 227 48 265 25 Paperbacks 960 1,135 Media 1,004 283 806 261 DVDs 4,303 3,543 Videos 13 18 Wireless Internet 2,265 Internet Computers 4,711 4,688 ILL 122 46 Reference 33 5 51 3 TOTAL 9,812 10,639 11,524 10,279 9,589 12,902 GRAND TOTAL 31,975 32,770 • Prepared by Approved by/ /4 Grp CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: September, 2012 YEAR YEAR !SERVICES: Hours Open 144 Patrons Registered I Total Active Patrons 4 5 # of People Visiting Library 913 1,060 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 4 2 Reference Transactions 70 72 Visits & Tours/Attendance 40 Special Programs/Attendance 3 of 25 4 of 42 Outside Programs/Attendance 25 COLLECTION DEVELOPMENT: Adult Books 13 26 Juvenile Books Adult Media • Microforms Periodicals 4 IN HOUSE USE/CIRCULATION Internet Computers 40 23 CD-rom Computers Books 389 263 Rare Books 7 5 History Books 5 21 Files 2 11 Photo Files 4 Microfilm 27 ILL 2 History Lab Maps 12 56 Microform Machine Use 21 Periodical Use 20 8 CD's Not in Database New Scans 7 Photo Collection Use 412 4 • Wireless Internet 706 189 TOTAL In House Use 1593 641 Prepared by Reviewed by �v / LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: September,2012 This Year Last Year I SERVICES: 1 I Hours Open 2681 262 IMeeting Room Usage 12 15 iloI Patrons Registered 357 325 Total Patrons Active or Expired<2 Years 15,6881 16,318 Overdue Notices 1,5331 1,506 Holds Filled 3,2311 3,949 #of People Visiting Library 16,667 18,777 #of Checkouts 28,776 30,317 #of Checkins 27,603 29,683 In House Use 4,072 4,161 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 12/355 22/568 Teen Program/Attendance 4/63 3/37 Class Visits&Tours/Attendance 2/89 1/32 Special Programs/Attendance 1/6 1/18 Reference Transactions 338 558 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 1 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 3/32 3/69 Interlibrary Loan Received 35 23 Interlibrary Loan Sent 0 0 Reference Transactions 1320 1246 Class Visits&Tours/Attendance 0/0 Technology Classes/Attendance 9/43 0/0 • COLLECTION DEVELOPMENT(Items Added): Adult Books 113 6032* Juvenile Books 130 96 Adult Media 311 11 Juvenile Media 1 24 Videos 91 34 Microforms 1 1 CIRCULATION THIS YEAR LAST YEAR I Adult Juvenile Other Adult Juvenile Other I TCILL 1,007 1,108 'Books 8,694 14,122 10,679 14,3861 IPeriodicals 371 78 420 731 Paperbacks 6171 769 1 Media 7151 3791 765 3021 DVDs 1 1 3,509 3,156 Videos 1 236 413 I Wireless Internet 1 490 I Internet Computers 1 2,581 I 3,337 ILL 1 57 27 Reference 1 111 231 131 TOTAL 1 10,4081 14,5791 7,3901 12,6561 14,892 8,531 GRAND TOTAL 32,377 1 36,079 • l*Approximately 6,000 records were inadvertently downloaded from EBSCOHost. ." Prepared by Approved by,-;;''' "7--7.. v-% I--7.. — LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: October,2012 SERVICES: This Year Last Year I Hours Open 290 289 I Meeting Room Usage 8 9 Patrons Registered 274 287 01 Total Patrons Active or Expired<2 Years 15,628 16,288 Overdue Notices 1,515 1,672 Holds Filled 3,295 3,340 #of People Visiting Library 18,206 18,612 #of Checkouts 30,026 29,596 #of Checkins 29,355 29,618 In House Use 4,016 3,856 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 20/551 28/921 Teen Program/Attendance 3\61 4\63 Class Visits&Tours/Attendance 3/84 0/0 Special Programs/Attendance 2/61 0/0 Reference Transactions - 315 566 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registration/Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 5/50 1/26 Interlibrary Loan Received 23 24 Interlibrary Loan Sent 0 0 Reference Transactions 1423 1041 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 8/49 0/0 •COLLECTION DEVELOPMENT(Items Added): Adult Books 207 269 Juvenile Books 90 162 Adult Media 25 3 Juvenile Media 79 15 Videos 15 31 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult IJuvenile Other TCILL 914 839 Books 8,669 14,389 9,494 13,557 Periodicals 427 75 528 126 Paperbacks 853 729 Media 803 575 796 403 DVDs 4,035 3,595 Videos 163 339 Wireless Internet 587 Internet Computers 2,460 2,889 ILL 47 1 24 Reference 8 251 TOTAL 1 10,760 15,039 7,619 11,5721 14,086 8,273 GRAND TOTAL 33,418 33,931 IP Prepared by Approved by ." 2 /16 - ICARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October, 2012 YEAR YEAR i (SERVICES: I Hours Open 144 128 I Patrons Registered 0 Total Active Patrons 4 5 # of People Visiting Library 1,058 1,031 #of Checkouts (Internet PCs plus renewals) 0 # of Checkins 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 16 0 Reference Transactions 95 56 Visits &Tours/Attendance 3 of 20/self 75 0 Special Programs/Attendance 1 of 15 6 of 41 Outside Programs/Attendance 0 COLLECTION DEVELOPMENT: Adult Books 4 4 Juvenile Books 0 Adult Media 0 • Microforms 0 Periodicals 0 IN HOUSE USE/CIRCULATION Internet Computers 55 27 CD-rom Computers 0 Books 247 129 Rare Books 5 25 History Books 3 Files 9 Photo Files 4 Microfilm 39 42 ILL 0 History Lab 0 Maps 12 19 Microform Machine Use 37 15 Periodical Use 21 26 CD's Not in Database 0 New Scans 0 Photo Collection Use 8 0 Wireless Internet 1293 841 • TOTAL In House Use 1717 1140 Prepared by Reviewed by ! `----- Library Advisory Board • November 13,2012 1. Sonia Gangotena 1. Jan 2007 2. Erin Womack 3. Dot Hagen reappointed 2. Database Stats(Attached) 3. Mounce Remodel 1. Contract for architectural drawings signed with Arkitex Studio, Inc. 4. ESL Program 1. Texas State Library grant 2. 75 students/25 tutors 3. Meets Saturdays at 10:00am 4. Looking for more tutors 5. BTOP 1. Training ends on November 30, 2012 2. Handover date for computers has not been determined • 3. Transfer Microsoft licenses from Tech for All to BCSPLS 4. Training materials will be available for BCSPS use 6. Ringer 1. New chairs at public computers i. Private donation 2. Working with CS marketing 3. ,Oh11 Mailer 7. Holiday Closings 1. Thanksgiving i. All libraries closed November 22 and 23 ii. Ringer will close at 7:00 on November 21 2. Christmas i. All libraries will be closed on December 23, 24 and 25 p' ,5/ 5tzL to)-1 elm% 7Ah� • 1 � __ • B 8Uo�� 5�� m .� Online Stats 2012-2013 20I2-2013 Oct Nov Dec Jan IFeb Mar Apr May Jun Jul 'Aug Sep TOTAL eAudiobooks (RB) 291 291 TexShare 991 991 Ancestry 678 678 Fold3 12 12 Legal Forms 25 25 Overdrive 478 478 Project Gutenberg 8 8 0 TOTAL 2483 0 0 0 0 0 0 0 0 0 O , 0 2483 Content Reserve - Reports Page 1 of 1 Digital Library Statistics • From 10/1/2012 through 10/31/2012 Select Date Range Collection details from inception to 10/31/2012 • Purchased Titles in Collection: 563 0 eBook: 563 • Purchased Copies in Collection (counting each copy of each format of a title): 566 O eBook: 566 • Licensed eBooks in Collection: 5 o eBook: 5 Other details from 10/1/2012 through 10/31/2012 • Checkouts: 478 O eBook: 478 • Holds: 115 o eBook: 115 • Unique Library Patrons Checking Out Titles: 233 411 • https://secure.contentreserve.com/Library/ViewLibraryStatistics.... 11/1/2012 Koeninger, Lam •From: Koeninger, LarrySent: Wednesday, November 14, 2012 8:23 AM To: Amy Atkins (aatkins@cstx.gov); Diane Rektorik(dwrektorik@gmail.com); Don Hellriegel (dlh@tamu.edu); Dorothy Hagen (leeshagen@aol.com), Dunn, Joseph; edith pequeno (edith pequeno@blinn.edu); Felicia Glover(glover125@aol.com); Helen Kunz (hkkunz@verizon.net); Larry Ringer(larry@gceus.com); Sonia Gangotena (mgangotena@blinn.edu) Cc: Mills, Laura E; Koeninger, Larry Subject: Corrected Board Meeting Documents Attachments: Directors Report.docx; Ijrlmnth09-12.xlsx I've attached corrected documents from yesterday's meeting. I added the January closure information to my report. The 6,000+titles on Ringer's September 2012 report were the result of an error in the cataloging department. We were trying to determine if catalog records for eAudiobooks from EBSCOHost should be added to the catalog.We accidently started downloading all of EBSCOHost's ebook catalog.These ebooks are available to our patrons through the TexShare program, but they are not downloadable and are primarily research titles.The CS cataloger realized what was happening and was able to stop the download before it completed.Approximately, 6,000 records were added to the catalog.Those records were later removed. Larry Larry Koeninger Library System Director • Bryan College Station Public Library System 201 E. 26th St Bryan,TX 77803 979-209-5611 www.bcslibrary.org • 1 • CITY OF BRYAN The Good Life,Texas Style:- City Secretary October 26, 2012 Erin A. Womack 2004 Wilderland Circle Bryan, TX 77807 Dear Ms. Womack: The Bryan City Council has appointed you to serve as a member of the Bryan+College Station Public Library System for a term ending December 31, 2014. Enclosed is a copy of Resolution No. 1641 which reflects the policy established by the City Council for attendance at meetings by board or commission appointees. The staff liaison for this panel will be in touch with you shortly. The City Council and I hope that you will find this opportunity to serve the community to be a rewarding experience. Sincerely, jAciattaSfQ Mary Lynne Stratta, TRMC, MMC City Secretary/Director of Legislative Services CITY OF BRYAN Enclosure Cc: Staff Liaison 1111 PO. Box 1000, 13rvan, Turns 77805 • 979.209.5000 • www.brvantx.gov • CITY OF BRYAN The Good Life,Texas Style City Secretary October 26, 2012 Dorothy Hagen 2605 Priscilla Court Bryan, TX 77802 Dear Ms. Hagen: The Bryan City Council has reappointed you to serve as a member of the Bryan+College Station Public Library System for a term ending December 31,2014. Enclosed is a copy of Resolution No. 1641 which reflects the policy established by the City Council for attendance at meetings by board or commission appointees. The staff liaison for this panel will be in touch with you shortly. The City Council and I hope that you will find this opportunity to serve the community to be a rewarding experience. Sincerely, v. • 10 • Mary Lynne Stratta, TRMC, MMC City Secretary/Director of Legislative Services CITY OF BRYAN Enclosure Cc: Staff Liaison PO. BOX 1000, BrTa17, Trwas 77805 • 979.209.5000 • Tounabrvanix.gov