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Home My WebLink About05/21/2013 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA • BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,MAY 21,2013 5:15 PM LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—MARCH 2013 5. MONTHLY STATISTICS—MARCH AND APRIL 2013 6. OLD BUSINESS A. MOUNCE REMODEL PROJECT—BIDS RECEIVED • 7. NEW BUSINESS A. RINGER EXPANSION PROJECT B. CHANGE MEETING DATE TO WEDNESDAY? C. REQUEST FOR RECONSIDERATION OF MATERIAL 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR JULY 16,2013 AT THE CLARA B.MOUNCE LIBRARY 10. ADJOURN Please notify the Adm.Asst Laura Mills,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD,OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED • Library Advisory Board • Directors Report March 19, 2013 I. Database Stats II. Virtual Legislative Day a. Thanks b. Emails are still needed Ill. Firefighter Donations a. Thanks to all who donated b. C&J Bar-B-Cue--$323.67 c. Families account at Bank and Trust—$186.40 d. Total--$510.07 IV. Listsery Sign-up • V. Upcoming Events Calendar a. Handout b. Volunteer Reception i. April30 ii. 5:OOpm—7:OOpm iii. Ringer Meeting Room c. National Library Week—April 14-20 i. City Proclamations 1. COB-April 9 @ 6:00pm 2. COCS-April 11 @ 7:00pm 3. Brazos County-April 16-10:OOam • 0 . PROJECT: LARRY J.RINGER LIBRARY EXPANSION PROJECT#: GG1010 FUND(S): PROJECT 137-General Government CIP BUDGET: $8,385,000 PROJECT FUNDING MANAGER: Donald Harmon SOURCES: 2008 General Obligation PROJECT Bonds CLIENT: Parks and Recreation PROJECT DESCRIPTION The expansion&renovation to the Larry J.Ringer Library located at 1818 Haney Mitchell Parkway shall include an expansion of approximately 15,000 square feet with 16,000 square feet of additional parking. PROJECT SCOPE Preliminary,Conceptual,Final Design,and Caistruction Phase Ser ices for Library Expansion. This shall include all associates mechanical,electrical,plurrbing,structural,civil,and fire protection systems,rest room facilities,and office/storage needs including modifications to the existing parking lot and driveway PROJECT CALENDAR OF EXPtivui i unw n r FISCAL YEAR Project Total FISCAL YEAR Land Design/Eng Staff Time I Construction Misc Project Total Prior Years - 229 6,690 - - 6,919 2011-12 I - 2012-13 200,000 15,149 I 215,149 2013-14 I - 2014-15 734,771 9,696 I 744,467 2015-16 - 10,000 I 3,700,000 3,710,000 2016-17 - 8,465 I 3,700,000 3,708,465 2017-18 I - PROJECT TOTAL $ - $ 935,000 $ 50,000I$ 7,400,000 $ - $ 8,385,000 ESTIMATED OPERATIONS AND MA NTENANCE COSTS First Fiscal Year Estimated Annual One Time Costs Recurring Cost • Personnel(Salaries/Benefts) 121,000 Supplies 8.000 Maintenance - Professional Services Purchased Services 57,000 Capital Outlay 20,000 TOTAL $ - 206,000 'V"` `•_riLerry J.Ringer Lb 'v I; ` , 1 $v .. : .?'. "tom. : t„ve + , '•` , �_YF _ A'x .y:' �\it^y..<,.., f r� A' S .rr�'7v+P -.,.f ; 3-�"'? yap s I. .�p� F°� y / , � . - -61� i �... .rf.i'�R�cNERn_FAC.t 1 e.. rrra 5-e ' _$= t I.:¢_r 5� nE4ra a aria:.. 5 tea' s,,,.w� f a? ``4• r`r.=fir ' ,,",,". ; >r-"441,,,.` ,y,GUTe+,•ra�0,,tueneC ts�; '$“' 'CJS 8 LOR L,LL=R P""," ,, -"4441 s ?z,.->`L„.4S ” ` 4.1i.1 z.*, iv a-z' y*� s ,Lit,fps `A,',�f .-"^:r r ; • t-..4-4---*-..,,,,to 91 CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: March,2013 This Year Last Year SERVICES: Hours Open 224 249 Meeting Room Usage 50 56 IPatrons Registered 285 301 Total Patrons Active or Expired<2 Years 16,128 17,436 Overdue Notices 1,497 1,232 Holds Filled 1,543 1,916 #of People Visiting Library 14,635 13,788 #of Checkouts 23,035 25,785 #of Checkins 21,587 23,026 In House Use 3,704 4,136 I CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour/Attendance 12/450 14/487 Teen Program/Attendance 4/40 6/52 Class Visits&Tours/Attendance 0/0 2/80 Special Programs/Attendance 1/27 2/135 Reference Transactions 337 450 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 10/372 0/0 I Interlibrary Loan Received 22 42 I Interlibrary Loan Sent 0 0 I Reference Transactions 518 692 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 4/5 • COLLECTION DEVELOPMENT(Items Added): Adult Books 244 426 Juvenile Books 187 272 Adult Media 13 20 Juvenile Media 4 11 Videos 41 71 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,022 2,397 Books 7,221 9,574 8,421 10,479 Periodicals 233 38 260 36 Paperbacks 743 1,042 Media 742 321 933 303 IDVDs 4,134 4,241 Videos 6 20 Wireless Internet 1 5,344 Internet Computers 1 4,125 4,722 ILL 1 22 42 Reference 191 8 43 2 TOTAL 8,9581 9,941 10,309 10,699 10,820 16,766 GRAND TOTAL 29,208 38,285 • Prepared by Approved by /� CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: April,2013 This Year Last Year SERVICES: Hours Open 246 217 I Meeting Room Usage 46 49 • I Patrons Registered 298 150 Total Patrons Active or Expired<2 Years 16,107 17,327 Overdue Notices 1,5881 1,433 Holds Filled 1,730 1,258 #of People Visiting Library 14,613 16,078 #of Checkouts 24,497 15,464 #of Checkins 24,1411 15,247 In House Use 4,8021 3,734 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 10/332 12/408 Teen Program/Attendance 4/40 5/34 Class Visits&Tours/Attendance 5/314 7/551 Special Programs/Attendance I 3/53621 4/9075 Reference Transactions I 3821 353 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 8/299 1/20 I Interlibrary Loan Received 491 45 I Interlibrary Loan Sent Reference Transactions 735 618 Class Visits&Tours/Attendance 0 0/0 Technology Classes/Attendance 0/01 7/11 • (COLLECTION DEVELOPMENT(Items Added): I Adult Books 335 409 Juvenile Books 184 62 Adult Media 32 9 I Juvenile Media 51 1 I Videos 75 85 I Microforms I CIRCULATION 1 THIS YEAR LAST YEAR I 'Adult Juvenile Other Adult Juvenile Other ITCILL 2,2351 1,510 Books I 7,889 9,559 I 5,650 5,3801 Periodicals 257 39 176 7 Paperbacks 1,1471 664 Media 7581 3211 603 173 DVDs 1 4,502 1 2,651 Videos 6 17 Wireless Internet 5,095 Internet Computers 1 1 4,370 4,064 ILL 1 1 49 1 45 Reference 26 121 1 471 21 TOTAL 10,077 9,9311 11,162 7,1401 5,5621 13,382 GRAND TOTAL 31,170 26,084 • Prepared by Approved by AV, /6"—s-- LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: March,2013 This Year Last Year SERVICES: Hours Open 256 322 Meeting Room Usage 9 11 • Patrons Registered 252 300 Total Patrons Active or Expired<2 Years 15,272 15,936 Overdue Notices 1,256 1,376 Holds Filled 2,911 3,582 #of People Visiting Library 15,833 17,227 #of Checkouts 26,449 31,677 #of Checkins 24,042 30,220 In House Use 3,151 3,810 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 19/412 23/735 Teen Program/Attendance 6/41 4/49 Class Visits&Tours/Attendance 0 2/54 Special Programs/Attendance 1/73 0/0 Reference Transactions 329 457 Summer Reading Club Registered this month 0/0 0/0 Summer Reading Club Total Registration/Total Completion 0/0 0/0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 4/78 7/90 Interlibrary Loan Received 11 29 Interlibrary Loan Sent 0 0 Reference Transactions 1094 1307 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 9/27 2/10 •COLLECTION DEVELOPMENT(Items Added): Adult Books 228 286 Juvenile Books 73 180 Adult Media 1 11 Juvenile Media 1 6 Videos 136 78 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 694 913 Books 8,574 11,888 10,139 11,435 Periodicals 258 27 454 85 Paperbacks 638 793 Media 744 458 827 398 DVDs 3,791 4,273 Videos 43 371 Wireless Internet 631 Internet Computers 2,014 2,395 1ILL 31 29 Reference 14 3 22 I TOTAL 10,228 12,376 6,573 12,235 11,918 8,612 GRAND TOTAL 29,177 32,765 • Prepared by Approved by /4— LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: April,2013 This Year Last Year SERVICES: Hours Open 282 252 Meeting Room Usage 12 11 • Patrons Registered 254 167 Total Patrons Active or Expired<2 Years 15,171 15,876 Overdue Notices 1,501 1,333 Holds Filled 3,502 2,200 #of People Visiting Library 16,311 19,061 #of Checkouts 30,146 20,839 #of Checkins 29,144 18,537 In House Use 4,074 3,737 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 15\302 16/504 Teen Program/Attendance 6/36 3/46 Class Visits&Tours/Attendance 1/7 2/41 Special Programs/Attendance 3/101 0/0 Reference Transactions 365 268 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registration/Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 5/64 7/162 Interlibrary Loan Received 28 14 Interlibrary Loan Sent 16 19 Reference Transactions 12201 1107 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 3/11 4/13 IIICOLLECTION DEVELOPMENT(Items Added): Adult Books 280 302 Juvenile Books 62 102 Adult Media 23 3 Juvenile Media 8 Videos 85 101 Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 895 636 Books 9,761 13,993 6,560 9,346 Periodicals 229 46 322 127 Paperbacks 705 747 Media 824 464 552 267 DVDs 4,043 2,711 Videos 1 1 1 491 I 185 Wireless Internet 1 1 1 1 1 691 Internet Computers 1 1 1 2,2571 1 2,311 ILL 1 1 441 1 14 IReference 10 I 231 ITOTAL 11,529 14,503 7,288 8,2041 9,7401 6,548 I IGRAND TOTAL I 33,320 24,492 • Prepared by Approved by /�-` j CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: March, 2013 YEAR YEAR S 'SERVICES: Hours Open 136 137 Patrons Registered Total Active Patrons 2 5 # of People Visiting Library 980 1,152 # of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 12 14 Reference Transactions 50 101 Visits &Tours/Attendance 3/33 61 Special Programs/Attendance 3/35 6 of 62 Outside Programs/Attendance (COLLECTION DEVELOPMENT: I Adult Books 13 3 I Juvenile Books Adult Media • Microforms Periodicals IN HOUSE USE/CIRCULATION Internet Computers 38 82 CD-rom Computers I Books 377 378 Rare Books 18 2 History Books 9 Files 14 Photo Files Microfilm 63 35 ILL 12 14 History Lab Maps 3 7 Microform Machine Use 20 30 Periodical Use 5 10 CD's Not in Database New Scans Photo Collection Use 6 • Wireless Internet 875 TOTAL In House Use 536 1462 Prepared by Reviewed by f�/ CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: April, 2013 YEAR YEAR • SERVICES: Hours Open 137 121 I Patrons Registered I Total Active Patrons 1 5 #of People Visiting Library 930 957 #of Checkouts (Internet PCs plus renewals) # of Checkins REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 24 9 Reference Transactions 59 113 Visits &Tours/Attendance 76 68self Special Programs/Attendance 2/9 3 of 15 Outside Programs/Attendance (COLLECTION DEVELOPMENT: Adult Books 6 6 Juvenile Books Adult Media 411 Microforms I Periodicals IN HOUSE USE/CIRCULATION Internet Computers 36 49 CD-rom Computers Books 333 195 Rare Books 13 6 History Books 11 12 I Files 9 12 I Photo Files 15 4 I Microfilm 37 29 I ILL 24 History Lab 8 interviews Maps 17 Microform Machine Use 22 I Periodical Use 2 7 CD's Not in Database New Scans 5 Photo Collection Use 5 Wireless Internet 601 (TOTAL In House Use 490 954 Prepared by Reviewed by d /A • Library Advisory Board Directors Report May 21, 2013 I. Database Stats II. Barbara Bush Literacy Corps a. Mounce Library i. $3,000 ii. Books for children ages 0-5 b. Ringer Library i. $3,000 ii. Books to support STEM (Science, Technology, Engineering and Mathematics) program III. Checkout Limits IV. Mounce Renovation a. Bids have been opened b. All bids were in excess of$50,000 c. Ways to scale back the project • • • BCS Lill,System • Online Stats 2012-2013 2012-2013 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks (RB) 291 392 291 325 400 371 340 2410 TexShare 991 1347 1869 1105 952 774 1877 8915 Ancestry 678 529 358 324 1353 603 1341 5186 Fold3 12 0 2 4 11 7 5 41 Legal Forms 25 22 15 14 37 20 53 186 Overdrive 478 472 695 787 612 729 627 4400 Project Gutenberg 8 21 45 34 27 75 37 247 0 TOTAL 2483 2783 3275 2593 3392 2579 4280 0 0 0 0 0 21385 2011/2012 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL eAudiobooks (E) 445 273 172 62 0 0 0 0 0 0 0 0 952 eAudiobooks (RB) 19 182 340 296 281 320 428 394 359 381 352 3352 TexShare 340 1206 580 570 371 117 117 488 .535 353 656 1285 6618 Chilton's 30 44 25 4 0 0 0 0 0 0 0 0 103 Ancestry 137 184 205 320 350 712 361 817 954 938 932 586 6496 Fold3 3 0 4 4 3 8 7 9 13 12 12 8 83 Legal Forms 35 26 20 19 16 15 9 14 40 13 69 28 304 Overdrive 0 0 0 0 250 226 365 447 493 537 488 471 3277 Project Gutenberg 0 0 0 0 32 182 40 40 49 49 60 23 475 TOTAL 990 1752 1188 1319 1318 1541 1219 2243 2478 2261 2598 2753 21660