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Home My WebLink About03/20/2012 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,MARCH 20,2012 5:15 PM LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—FEBRUARY 2012 5. MONTHLY STATISTICS—FEBRUARY 2012 6. OLD BUSINESS • A. MEETING SCHEDULE DATES—CHANGE BYLAWS 7. NEW BUSINESS 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR APRIL 17,2012 AT 10. ADJOURN Please notify the Adm. Asst Laura Mills. 209-5614 if you are unable to attend. • College Station Board Members should also complete the absence reauest form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD, OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION,PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. 111/ AGENDA BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING TUESDAY,MARCH 20,2012 5:15 PM LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—FEBRUARY 2012 5. MONTHLY STATISTICS—FEBRUARY 2012 6. OLD BUSINESS • A. MEETING SCHEDULE DATES—CHANGE BYLAWS 7. NEW BUSINESS ^•N L< T$ 8. LIBRARIAN'S REPORT 9. REQUEST FOR AGENDA ITEMS FOR APRIL 17,2012 AT 10. ADJOURN Please notify the Adm.Asst Laura Mills.209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION,TDD, OR OTHER TRANSLATION OR ACCESSIBILTIY INFORMATION, PLEASE CONTACT THE LIBRARY SYSTEM DIRECTOR,LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. • L • February 21,2012 1. Overdrive i. Launched 2/15/12 ii. Use Stats 1. 105 patrons registered 2. 28 holds 3. 127 checkouts 4. Increased loan period to 2 weeks 2. Chilton's Online i. Dropped due to lack of funding from Loan Star Libraries and the Doak Foundation Larry Koeninger,Library System Director • • LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: February,2012 This Year Last Year SERVICES: Hours Open 268 256 Meeting Room Usage 13 14 *Patrons Registered 275 297 Total Patrons Active or Expired<2 Years 15,992 16,294 Overdue Notices 1,243 1,004 Holds Filled 3,541 3,086 #of People Visiting Library 17,401 17,710 #of Checkouts 29,212 27,966 #of Checkins 26,648 27,335 In House Use 3,578 4,009 ' CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 23\626 30/456 Teen Program/Attendance 2/14 3/46 Class Visits&Tours/Attendance 0 4/96 Special Programs/Attendance 0 Reference Transactions 461 482 Summer Reading Club Registered this month 0 Summer Reading Club Total Registration/Total Completion 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 1/12 6/92 Interlibrary Loan Received 34 30 Interlibrary Loan Sent Reference Transactions 1228 909 Class Visits&Tours/Attendance _ 0 Technology Classes/Attendance 0 COLLECTION DEVELOPMENT(Items Added): Adult Books 210 426 Juvenile Books 132 174 Adult Media 39 8 Juvenile Media 38 11 Videos 0 62 Microforms 0 0 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 891 886 Books 9,292 13,234 9,563 12,589 Periodicals 455 112 498 91 Paperbacks 931 704 Media 744 396 693 281 DVDs 3,551 3,271 Videos 360 257 Wireless Internet 611 516 Internet Computers 2,212 2,531 ILL 34 30 Reference 18 6 19 2 TOTAL 11,440 13,748 7,659 11,477 12,963 i 7,491 *RAND TOTAL 32,847 31,931 Prepared by Approved by ��7 --.-___ A CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: February,2012 This Year Last Year SERVICES: Hours Open 233 260 Meeting Room Usage 48 50 Patrons RegisteredIP 276 320 Total Patrons Active or Expired<2 Years 17,561 18,088 Overdue Notices 1,277 809 Holds Filled 1,802 1,781 #of People Visiting Library 12,299 18,778 #of Checkouts 23,615 23,386 #of Checkins 21,362 21,503 In House Use 4,108 4,071 'CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour/Attendance 13/400 8/306 Teen Program/Attendance 5/38 0/0 Class Visits&Tours/Attendance 0/0 0/0 Special Programs/Attendance 0/0 1/28 Reference Transactions 455 517 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs/Attendance 0/0 1/99 Interlibrary Loan Received 49 56 Interlibrary Loan Sent 0 0 Reference Transactions 643 935 Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 2/8 7/29 411 COLLECTION DEVELOPMENT(Items Added): Adult Books 372 391 Juvenile Books 84 167 Adult Media 10 32 Juvenile Media3 1 1 Videos 46 73 Microforms 0 0 CIRCULATION THIS YEAR LAST YEAR Adult 1Juvenile Other Adult Juvenile Other TCILL 2,415 2,098 Books 7,638 9,345 7,721 9,433 Periodicals 191 54 561 42 Paperbacks 1,591 722 Media 852 3001 602 348 DVDs 1 3,550 3,920 (Videos 27 3 Wireless Internet4,011 890 Internet Computers 4,340 4,447 ILL 49 (Reference 32 2 62 01 'TOTAL 10,304 9,701 14,392 9,668 9,8231 11,358 GRAND TOTAL 34,397 30,849 Prepared by Approved by � /�--,-- CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: February, 2012 YEAR YEAR • SERVICES: Hours Open 110 144 Patrons Registered 0 0 Total Active Patrons 0 4 # of People Visiting Library 1,630 952 # of Checkouts (Internet PCs plus renewals) 0 0 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 8 2 Reference Transactions 72 68 Visits &Tours/Attendance 1/10 2 Special Programs/Attendance 4/45 5/48 Outside Programs/Attendance 0/0 1/23 COLLECTION DEVELOPMENT: Adult Books 2 9 Juvenile Books 0 0 • Adult Media 0 0 Microforms 0 0 I Periodicals 0 8 IN HOUSE USE/CIRCULATION Internet Computers 29 31 CD-rom Computers 0 0 Books 249 289 Rare Books 5 4 History Books 0 1 Files 0 10 Photo Files 8 2 Microfilm 32 24 ILL 8 2 History Lab 0 2 Maps 10 0 Microform Machine Use 25 9 Periodical Use 2 0 CD's Not in Database 0 0 New Scans 0 5 Photo Collection Use 3 2 IP Wireless Internet 489 57 TOTAL In House Use 860 438 Prepared by Reviewed by-_40E1-2 -1 G'-7 —_ • BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD Adopted October 19, 2040 4idede Pl.v412 (22°14 MEMBERSHIP The Board shall be comprised of eight members. Four members from Bryan shall be appointed by the Bryan and four members from College Station shall be appointed by the College Station City Council. All terms will be two-year terms. COMMUNITY LIBRARIAN The Library System Director shall be an ex-officio member of the Board. The Library System Director, or the Director's designee, shall attend all Board meetings. DUTIES The Advisory Board shall perform the following duties: encourage the development of the library system; recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancing the best interests of the library system; render to the city councils all recommendations it considers advisable regarding the library system. OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: president and vice-president. Officers shall serve for one year. The president shall preside at all IDmeetings, appoint special committees as needed and authorize calls for any special meetings. The vice-president assumes the duties of president in the absence of the president. COMMITTEES Special committees may be appointed by the president. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. ► MEETINGS The Board shall meet •• : : - - - - 9- - -- -- • • --- • -= _ - = •- - - every other month beginning with January. The Library System irector shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station. Special meetings may be called by the president, or upon the request of four members, for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Board when a quorum is present by a unanimous vote,providing the amendment was stated in the call for the meeting. When a unanimous vote is not obtained, the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage. •