HomeMy WebLinkAbout02/15/2011 - Regular Minutes - Bryan College Station Library System Advisory Board • MINUTES OF A REGULAR MEETING
BRYAN +COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
February 15, 2011
On the 15th day of February 2011,the Bryan+ College Station Public Library System Advisory
Board of the cities of Bryan and College Station,Texas,met in a regular meeting at the Carnegie
History Center, 111 S. Main, Bryan,Texas..
1. Larry Ringer,President, called the meeting to order at 5:35 p.m.and the following were present:
2. ATTENDANCE
Name Present/ #of meetings I#of meetings
Absent held since attended since
appointment appointment
Larry Ringer, President P 78 j 72
Sonia Gangotena A 25 /g
vacant
Helen Kunz A 20 15
Carroll Johnson P 37 I 23
Dorothy Hagen P 2 2
Charles Smith P 19 j 19
Mary Fran Troy A 30 I 25
3. Other attendees were Larry Koeninger,Library System Director; David Gerling, City of College
Station; Kathleen Dill, Branch Manager; and Laura Mills,Administrative Assistant.
4. The minutes of the meeting for January 18, 2011 were approved as distributed.
• 5. The monthly stats for January 2011 were discussed
6. A.In old business, Dr. Koeninger reported that the Mounce first floor renovation is complete.
The DVD shelving and the periodical shelving has been installed and the painting is complete.
The second floor renovation is on hold. •
B. David Gerling stated the Ringer expansion project is on the 2012 calendar for the design
approval and 2013 for the start of construction. __
7.A. In new business, Dr.Koeninger provided the Board withal handout of an updated 5 Year Plan
(see attached copy). Motion was made by Sonia Gangotena to approve the plan; seconded by
Dorothy Hagan,the motion carried.
B. Dr.Koeninger stated the InterLibrary Loan Policy was rewritten (see attached copy). Motion
was made by Charles Smith to approve the new policy; seconded by Dorothy Hagen,the motion
carried.
C. The Carnegie History Center frequently provides free service to the patrons by scanning and
reproducing photos and documents. A new policy was introduced that charges fees for publication
or display of Carnegie History Center images (see attached copr) Motion was made by Dorothy
Hagen to approve the policy; seconded by Sonia Gangotena,the motion carried.
The three approved policies will be forwarded to the City of Bryan Legal Department for review and
then to the City Council for approval.
8. In the Library System Director's report, Dr. Koeninger commented that the proposed State
budget will devastate libraries. The budget proposes to eliminate the Loan Star Libraries grant
which for our system is about$23,000 per year. Interlibrary Lc an may be eliminated as well. Dr.
Koeninger will attend the Legislative Day in Austin on February 16th. He encouraged the board to
contact state legislators about how budget cuts will impact library services.
• Dr. Koeninger stated that the first floor renovation is complete. The DVD shelving and the
periodical shelving has been installed and the painting is complete. The shelving for the Young
Adult collection at Ringer will be ordered shortly to be paid for by Doak Estate funds.
Dr. Koeninger reported that a candidate had been interviewed and selected for the Youth Services
librarian position which has been vacant since August 2010. However,he had not received
permission to proceed with the hiring of the candidate due to budget restraints within the City of
Bryan.
See attached report for more details of the Library System Director's report.
9. The next meeting of the Library Board will be March 22, 2010 at the Ringer Library
10. Meeting adjourned at 6:30 p.m.
Larry Ringer, President L rry Koininger, Library System Director
•