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Home My WebLink About11/16/2016 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING WEDNESDAY,NOVEMBER 16,2016 5:15 PM LARRY J.RINGER LIBRARY 1818 HARVEY MITCHELL PARKWAY SOUTH COLLEGE STATION,TEXAS 77845 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER 2016 5. MONTHLY STATISTICS—SEPTEMBER& OCTOBER 2016 6. OLD BUSINESS A. RINGER EXPANSION—DAVID SCHMITZ B. CREDIT CARD PAYMENTS C. ELEVATOR UPDATE 7. NEW BUSINESS A. (there is no new business to discuss at this time) 8. LIBRARIAN'S REPORT-DR.LARRY KOENINGER,LIBRARY SYSTEM DIRECTOR 9. REQUEST FOR AGENDA ITEMS FOR THE MEETING AT THE CLARA B.MOUNCE PUBLIC LIBRARY ON JANUARY 18,2017. Please notify the Library Administrative Assistant,Heidi Krape,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE CITY BRYAN CITY SECRETARY'S OFFICE AT 209- 5002 AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MIEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. Para informacion en la interpretacion de lenguaje por senas, TDD o otra informacion de traduccion o accesibilidad, por favor contacte la Oficina de la Secretaria de la Ciudad de Bryan al 979-209-5002 por lo menos 48 horas antes del tiempo planificado de la reunion para que su peticion pueda ser acomodada. MEETING DATES FOR 2017-ALL MEETINGS ARE ON WEDNESDAYS JANUARY 18, 2017 MOUNCE LIBRARY MARCH 15, 2017 CARNEGIE CENTER MAY 17, 2017 MOUNCE LIBRARY JULY 19, 2017 MOUNCE LIBRARY SEPTEMBER 20, 2017 CARNEGIE CENTER NOVEMBER 15, 2017 RINGER LIBRARY BCS Library System Online Stats 2016-2017 i 2016-2017 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick (RB) 523 475 424 490 461 449 471 518 479 449 512 5251 EBSCO (TexShare) 1689 134 677 318 1312 6706 2711 566 477 643 1628 16861 Ancestry 985 1163 209 229 1351 1725 530 753 555 846 2071 10417 Legal Forms 30 68 32 30 30 53 24 30 39 64 31 431 Overdrive 1850 1750 2012 2139 1969 2153 2159 2413 2511 2631 2594 24181 Gale (Texshare) 19 19 22 1 19 11 7 0 12 6 19 135 NewsBank (Eagle) 104 113 123 208 191 288 112 124 349 99 266 1977 newspaper.com 0 0 0 114 328 762 1626 930 1280 948 1058 7046 Zinio 0 0 0 0 0 20 24 11 55 41 128 279 Fold3 0 0 0 0 0 0 0 0 0 5 0 5 0 TOTAL 5200 3722 3499 3529 5661 12167 7664 5345 5757 5732 8307 0 66583 2015-2016 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick (RB) 575 612 581 645 572 534 511 577 584 585 508 533 6,817 TexShare 1,349 867 2,565 1,146 2,683 1,650 5,404 6,798 1,586 2,537 815 1,021 28,421 Ancestry 1,679 654 205 1,095 1,320 453 283 579 548 367 1,079 1,424 9,686- Legal Forms 62 47 33 27 38 242 743 54 48 33 48 31 1,406- Overdrive 1,770 1,707 1,766 1,944 1,680 1,863 1,897 2,087 2,171 2,061 2,024 1,800 22,770 Project Gutenberg 4 0 0 0 0 0 0 7 0 0 0 0 11 NewsBank(Eagle) 5 55 44 193 236 116 3 173 121 102 109 90 1,247 TOTAL 5,444 3,942 5,194 5,050 6,529 4,858 8,841 10,275 5,058 5,685 4,583 4,899 70,358 'Overdrive Periodical 68 66 58 74 53 51 60 62 74 459 0 1025 Pronunciator Logins 0 0 27 48 215 91 86 33 69 39 82 690 ICLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: September,2016 This Year Last Year SERVICES: Hours Open 232 242 Meeting Room Usage 27 8 Patrons Registered 2731 235 #of People Visiting Library 15,3011 13,607 #of Checkouts 24,5461 26,725 In House Use 1,630 2,183 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I 1 1 1 8 11 Story Hour Attendance 304 314 Teen Programs I 1 1 1 3 1 Teen Program Attendance 11 2 Class Visits&Tours 1 I 2 1 Class Visits&Tours Attendance 49 39 Special Programs I 1 1 I 3 2 Special Programs Attendance 131 36 Reference Transactions 458 369 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I 1 1 I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs 1 I I I 5 13 Adult Programs Attendance 12 405 Interlibrary Loan Received 61 6 Interlibrary Loan Sent 59 24 Reference Transactions 930 953 Class Visits&Tours I 1 1 I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I 1 1 I 7 8 Technology Classes Attendance 23 49 Volunteer Hours 130 212 COLLECTION DEVELOPMENT(Items Added): CBMPL 1040 439 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 3,125 3,081 I Books 6,804 10,3.56 7,949 11,850 (Periodicals 125 64 226 100 Paperbacks 357 483 Media 744 375 844 336 DVDs 5,085 4,369 Online Services 2,449 3,062 Internet Computers 2,885 3,012 ILL 120 3,053 Reference 3 1 30 TOTAL 8,033 10,796 13,664 9,510 12,287 13,545 GRAND TOTAL 32,493 35,342 Prepared by Approved by CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: October 2016 FY17 FY16 SERVICES: Hours Open 245 249 Meeting Room Usage 37 9 Patrons Registered 245 200 #of People Visiting Library 15,5311 13032 #of Checkouts 23,2681 25670 In House Use 1,517 1859 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 I 1 8 101 Story Hour Attendance 269 394 Teen Programs 1 1 1 1 3 1 Teen Program Attendance 4 2 Class Visits&Tours 1 I 1 0 Class Visits&Tours Attendance 12 0 Special Programs 1 1 1 I 7 5 Special Programs Attendance 340 470 Reference Transactions 458 320 1 Summer Reading Club Registered this month 0 0 I Summer Reading Club Total Registrations 1 1 1 I 0 0 1 Summer Reading Club Total Completion 0 0 1 I ADULT REFERENCE/INFORMATION/READER'S ADVISORY: 1 Adult Programs I I 6 9 Adult Programs Attendance 419 296 Interlibrary Loan Received 23 12 Interlibrary Loan Sent 39 9 Reference Transactions 854 940 Class Visits&Tours I 1 1 I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 1 I 6 14 Technology Classes Attendance 23 76 Volunteer Hours 532 223 COLLECTION DEVELOPMENT(Items Added): Total for Mounce 651 682 1 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 3,292 3,112 Books 6,775 10,114 7,191 11,621 Periodicals 227 49 301 113 Paperbacks 374 656 Media 752 377 762 346 1 DVDs 3,924 4,1521 Online Services 2,591 2,722 Internet Computers 2,837 3,162 ILL 62 211 Reference 2 3 5 13 TOTAL 8,130 10,543 12,706 8,915 12,093 13,169 GRAND TOTAL 31,379 34,177 Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: September 2016 FY16 FY15 SERVICES: Hours Open 262 266 Meeting Room Usage I 13 15 Patrons Registered 236 251 #of People Visiting Library 16,577 20,232 #of Checkouts 35,545 37,425 In House Use 3,053 3,751 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 21 18 Story Hour Attendance 1,284 845 Teen Programs I I I I 4 4 Teen Program Attendance 90 92 Class Visits&Tours I I 3 2 Class Visits&Tours Attendance 73 67 Special Programs I I I I 1 4 Special Programs Attendance 186 316 Reference Transactions 990 1,019 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 1 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 11 8 Adult Programs Attendance 83 40 Interlibrary Loan Received 61 17 Interlibrary Loan Sent 58 21 Reference Transactions 1,781 1,589 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 7 6 Technology Classes Attendance 11 9 Volunteer Hours 386 243 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 247 254 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 852 808 Books 8,561 17,998 8,046 15,253 Periodicals 264 163 90 Paperbacks 487 620 Media 827 662 883 519 DVDs 5,489 3,393 Online Services 2,450 2,531 Internet Computers 2,085 2,326 ILL 119 35 Reference 11 TOTAL 10,139 18,660 10,995 9,723 15,862 9,093 GRAND TOTAL 39,794 34,678 Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: October 2016 FY17 1 FY16 SERVICES: I I Hours Open 2801 282 Meeting Room Usage 151 19 Patrons Registered 2361 228 #of People Visiting Library 17,098 19,824 #of Checkouts 36,072 37,033 In House Use 30,898 3,725 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions 1 1 1 1 I 30 30 Story Hour Attendance 1 1,711 1,346 Teen Programs 1 1 1 1 2 71 Teen Program Attendance 33 171 Class Visits&Tours 1 1 7 4 Class Visits&Tours Attendance 203 91 Special Programs 1 1 1 1 4 4 Special Programs Attendance 447 210 Reference Transactions 1,506 1,190 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 1 1 1 0 0 Summer Reading Club Total Completion 0 0 - ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs 1 1 1 1 7 7 Adult Programs Attendance 72 45 Interlibrary Loan Received 23 17 Interlibrary Loan Sent 38 13 Reference Transactions 1,551 1,553 Class Visits&Tours 1 1 1 1 0 0 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 1 1 6 14 Technology Classes Attendance 8 141 Volunteer Hours 415.25 250.75 1 COLLECTION DEVELOPMENT(Items Added): 1 Total for Ringer 1981 455 1 CIRCULATION THIS YEAR I LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 814 828 Books 8,738 18,936 9,600 18,692 Periodicals 305 154 379 94 1 Paperbacks 457 640 1 Media 890 617 1,040 615 DVDs 4,853 4,895 Online Services 2,591 2,7221 Internet Computers 2,077 ILL 61 30 Reference 11 I TOTAL 10,390 19,707 8,319 11,670 19,401 10,5521 GRAND TOTAL 38,416 41,623 I Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: September 2016 YEAR YEAR SERVICES: Hours Open 144 144 Patrons Registered 0 Total Active Patrons 0 1 # of People Visiting Library 935 1,033 # of Checkouts (Internet PCs plus renewals) 0 0 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 3 2 Reference Transactions 95 28 Visits & Tours/Attendance 12 of 45 65 Special Programs/Attendance 4 of 28 4/36 Outside Programs/Attendance 0 0 Volunteer Hours COLLECTION DEVELOPMENT: Adult Books 18 1 Juvenile Books 0 0 Adult Media 0 0 Microforms 0 0 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 16 28 CD-rom Computers • 0 0 Books 115 197 Rare Books 3 11 History Books 0 5 Files 28 8 Photo Files 29 3 Microfilm 61 27 ILL 5 17 History Lab 0 0 Maps 4 0 Microform Machine Use 16 31 Periodical Use 17 10 CD's Not in Database 0 0 New Scans 0 6 Photo Collection Use 3 4 Wireless Internet TOTAL In House Use 297 347 Prepared by Reviewed by r CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October 2016 YEAR YEAR SERVICES: Days Open 161 144 Patrons Registered 01 0 Total Active Patrons 01 0 # of People Visiting Library 878 833 # of Checkouts (Internet PCs plus renewals) 161 0 # of Checkins 161 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 1 2 Reference Transactions 74 33 Visits & Tours/Attendance 27 110 Special Programs/Attendance 4/38 3/32 Outside Programs/Attendance 0 6 Volunteer Hours 6 0 COLLECTION DEVELOPMENT: Adult Books 2 19 Juvenile Books 0 0 Adult Media 0 0 Microforms 0 0 Periodicals IN HOUSE USE/CIRCULATION Internet Computers 128 20 Books 100 172 Rare Books 1 11 History Books 51 37 Files 3 3 Photo Files 01 4 Microfilm 41 51 ILL 41 2 Maps 4 7 Microform Machine Use 61 27 Periodical Use 01 11 New Scans 0 36 Photo Collection Use 31 4 I Wireless Internet 0 0 (TOTAL In House Use 3041 385 Prepared by Reviewed by Library Advisory Board Director's Report November 16, 2016 1. Mounce a. Elevator-Still no official start date i. Engineer visited ii. Replacement will be in the spring 2. Credit/Debit Cards a. Remote software installation on November 30 b. On-site installation and staff training is scheduled for December 7-8 c. Final adjustments as needed December 9 3. Ringer Expansion a. 90% plans review in November b. 100% review in December c. Final docs shipped in December d. Bidding & contracts by end of February e. Construction (15-18 months) start in February or March 4. Heidi resigned effective November 23 5. Save the Date a. Volunteer Reception b. December 9th c. 7:15am d. Phillips Events Center 6. Save the Date Part 2 a. Nan's Retirement reception b. December 9th c. Time TBD d. Carnegie History Center