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Home My WebLink About01/18/2017 - Regular Agenda Packet - Bryan College Station Library System Advisory Board BRYAN COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD MEETING WEDNESDAY,JANUARY 18, 2G-1-6. 201-1 5:15 PM CLARA B. MOUNCE PUBLIC LIBRARY 201 E. 26TH ST BRYAN,TX 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. INTRODUCTION OF NEW BOARD MEMBERS 4. RECOGNITION OF VISITORS 5. PREVIOUS MINUTES—NOVEMBER 2016 6. MONTHLY STATISTICS—NOVEMBER&DECEMBER 2016 7. OLD BUSINESS A. RINGER EXPANSION—DAVID SCHMITZ B. ELEVATOR UPDATE 8. NEW BUSINESS A. POTENTIAL CHANGE OF MARCH MEETING DATE DEPENDENT ON SPRING BREAK DATES 9. LIBRARIAN'S REPORT-DR. LARRY KOENINGER, LIBRARY SYSTEM DIRECTOR 10; REQUEST FOR AGENDA ITEMS FOR THE MEETING AT THE CLARA B. MOUNCE PUBLIC LIBRARY ON MARCH 15,2017. Please notify the Library Administrative Assistant,Teresa Baldwin,209-5614 if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to the meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE CITY BRYAN CITY SECRETARY'S OFFICE AT 209-5002 AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MIEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. Para informacion en la interpretacion de lenguaje por sews, TDD o otra informacion de traduccion o accesibilidad,por favor contacte la Oficina de la Secretaria de la Ciudad de Bryan a1979-209-5002 por lo menos 48 horas antes del tiempo planificado de la reunion para que su petition pueda ser acomodada. MEETING DATES FOR 2017-ALL MEETINGS ARE ON WEDNESDAYS JANUARY 18, 2017 MARCH 15, 2017 MAY 17,2017 JULY 19, 2017 SEPTEMBER 20,2017 NOVEMBER 15, 2017 BCS Library System Online Stats 2016-2017 2016-2017 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 523 475 424 1422 TexShare 1689 134 677 2500 Ancestry 985 1163 209 2357 Legal Forms 31 68 0 99 Overdrive 1850 1750 2012 5612 Project Gutenberg 0 0 0 0 NewsBank(Eagle) 104 113 123 340 newspaper.com 0 0 0 0 0 TOTAL 5182 3703 3445 0 0 0 0 0 0 0 0 0 12330 2015-2016 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep TOTAL OneClick(RB) 575 612 581 645 572 534 511 577 584 585 508 533 6,817 TexShare 1,349 867 2,565 1,146 2,683 1,650 5,404 6,798 1,586 2,537 815 1,021 28,421 Ancestry 1,679 654 205 1,095 1,320 453 283 579 548 367 1,079 1,424 9,686 Legal Forms 62 47 33 27 38 242 743 54 48 33 48 31 1,406 Overdrive 1,770 1,707 1,766 1,944 1,680 1,863 1,897 2,087 2,171 2,061 2,024 1,800 22,770 Project Gutenberg 4 0 0 " 0 0 0 0 7 0 0 0 0 11 NewsBank(Eagle) 5 55 44 193 236 116 3 173 121 102 109 90 1,247 TOTAL 5,444 3,942 5,194 5,050 6,529 4,858 8,841 10,275 5,058 5,685 4,583 4,899 70,358 Overdrive Periodical 68 66 58 74 53 51 60 62 74 459 0 459 Pronunciator Logins 0 0 27 48 215 91 86 33 69 39 821 690 CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: November 2016 1 FY17 FY16 SERVICES: Hours Open 223 218 Meeting Room Usage 53 4 Patrons Registered 178 193 #of People Visiting Library 13,539 13,014 #of Checkouts 22,122 24,531 In House Use 1,492 1,949 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 6 9 Story Hour Attendance 193 179 Teen Programs I I I I 3 0 Teen Program Attendance I 15 0 Class Visits&Tours I I 2 0 Class Visits&Tours Attendance 53 0 Special Programs I I I I 1 2 Special Programs Attendance 25 100 Reference Transactions 414 341 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 143 7 Adult Programs Attendance 6 434 Interlibrary Loan Received 71 10 Interlibrary Loan Sent 34 21 Reference Transactions 905 987 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 5 10 Technology Classes Attendance 21 67 Volunteer Hours 346 255.25 COLLECTION DEVELOPMENT(Items Added): Total for Mounce 835 685 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 3,102 2,815 Books 6,322 9,526 7,319 10,395 Periodicals 214 37 216 55 Paperbacks 405 450 Media 632 283 708 354 DVDs 4,149 4,475 Online Services 1,852 1,971 Internet Computers 2,546 2,450 ILL 105 31 Reference 3 2 9 6 TOTAL 7,576 9,848 11,754 8,702 10,810 11,742 GRAND TOTAL 29,178 31,254 Prepared by Approved by CLARA B.MOUNCE PUBLIC LIBRARY REPORT FOR: December 2016 FY17 FY16 SERVICES: Hours Open 191 207 Meeting Room Usage 37 10 Patrons Registered 136 166 #of People Visiting Library 11,602 12,086 #of Checkouts 18,839 21,493 In House Use 1,229 1,652 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 4 4 Story Hour Attendance 155 127 Teen Programs I I I I 0 3 Teen Program Attendance 0 6 Class Visits&Tours I I 0 0 Class Visits&Tours Attendance 0 0 Special Programs I I I I 2 5 Special Programs Attendance 224 746 Reference Transactions 407 329 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 2 17 Adult Programs Attendance 179 98 Interlibrary Loan Received 77 5 Interlibrary Loan Sent 0 5 Reference Transactions 470 817 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance 0 0 Technology Classes I I I I 6 6 Technology Classes Attendance I 24 40 Volunteer Hours I 140.00 157.00 COLLECTION DEVELOPMENT(Items Added): Total for Mounce I 680 720 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 2,806 2,889 Books 5,535 7,612 6,680 8,296 Periodicals 136 42 262 78 Paperbacks 272 634 Media 579 279 740 315 DVDs 3,755 4,008 Online Services 1,722 2,597 Internet Computers 2,032 2,633 ILL 77 10 Reference 4 4 3 TOTAL 6,526 7,937 10,392 8,319 8,689 12,137 GRAND TOTAL 24,855 29,145 Prepared by Approved by (LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: November 2016 FY17 FY16 SERVICES: I Hours Open 256 2501 Meeting Room Usage 10 11 Patrons Registered 154 1771 #of People Visiting Library 14,337 14,404 #of Checkouts 33,327 34,543 In House Use 2,462 2,975 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour Sessions I I I I 19 151 Story Hour Attendance 1,115 6331 Teen Programs I I I I 2 41 Teen Program Attendance 18 48 Class Visits&Tours I I 4 3 Class Visits&Tours Attendance 82 921 Special Programs I I I I 4 3 Special Programs Attendance 67 127 Reference Transactions 824 871 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations I I I I 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 18 6 Adult Programs Attendance 177 45 Interlibrary Loan Received 13 Interlibrary Loan Sent 18 Reference Transactions 1,668 1,326 Class Visits&Tours I I I I 0 0 Class Visits&Tours Attendance0 0 Technology Classes I I I I 4 12 Technology Classes Attendance 7 19 Volunteer Hours 286.75 183.00 COLLECTION DEVELOPMENT(Items Added): Total for Ringer 778 398 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 675 713 Books I 8,693 16,670 9,260 16,729 Periodicals 1 277 115 332 84 I Paperbacks 396 517 I Media 929 600 940 600 I DVDs 4,578 5,049 Online Services 1,851 1,971 Internet Computers 2,011 ILL 31 Reference 1 TOTAL 10,296 17,385 7,104 11,049 17,413 9,7751 I GRAND TOTAL 34,785 38,237 I Prepared by Approved by LARRY J.RINGER PUBLIC LIBRARY REPORT FOR: December 2016 FY17 FY16 SERVICES: 1 Hours Open 218 2371 Meeting Room Usage 10 9I Patrons Registered 174 1541 #of People Visiting Library 11,055 14,718 #of Checkouts 28,745 30,494 In House Use 1,784 2,264 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Sessions I I I I 0 7 Story Hour Attendance 0 153 Teen Programs I I 1 1 3 3 i Teen Program Attendance 45 25 Class Visits&Tours 0 0 Class Visits&Tours Attendance 0 0 Special Programs I I I I 3 41 Special Programs Attendance 160 1201 Reference Transactions 756 7631 Summer Reading Club Registered this month 0 0 Summer Reading Club Total Registrations 1 I I 1 0 0 Summer Reading Club Total Completion 0 0 ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Adult Programs I I I I 6 5 Adult Programs Attendance 63 39 Interlibrary Loan Received 14 Interlibrary Loan Sent 16 Reference Transactions 1,308 1,186 Class Visits&Tours I 1 1 I 0 01 Class Visits&Tours Attendance 0 0 Technology Classes 1 1 1 I 3 7 1 Technology Classes Attendance 9 12 Volunteer Hours 215.00 154.50 I COLLECTION DEVELOPMENT(Items Added): 'Total for Ringer 374 314 1 I CIRCULATION THIS YEAR LAST YEAR I Adult Juvenile Other Adult Juvenile Other TCILL 584 640 Books 7,846 13,353 9,009 13,503 Periodicals 183 89 226 51 Paperbacks 299 522 Media 834 533 979 500 DVDs 4,457 4,558 Online Services 1,723 2,597 Internet Computers 1,665 ILL 301 Reference 1 6 I TOTAL 9,163 13,975 6,764 10,742 14,054 9,4901 I GRAND TOTAL 29,902 34,286 1 Prepared by Approved by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: November 2016 YEAR YEAR SERVICES: Days Open 128 119 Patrons Registered 0 0 Total Active Patrons 01 0 # of People Visiting Library 777 712 # of Checkouts (Internet PCs plus renewals) 0 14 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 5 0 Reference Transactions 39 29 Visits & Tours/Attendance 0 75 Special Programs/Attendance 42/56 2/23 Outside Programs/Attendance 0 Volunteer Hours 6 6.5 COLLECTION DEVELOPMENT: Adult Books 0 8 Juvenile Books 0 0 Adult Media 0 0 Microforms 3 0 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 19 14 Books 91 103 Rare Books 0 0 History Books 17 36 Files 5 4 Photo Files 0 6 Microfilm 19 34 ILL 0 0 Maps 0 4 Microform Machine Use 4 15 Periodical Use 3 11 New Scans 0 3 Photo Collection Use 0 6 Wireless Internet TOTAL In House Use 158 236 Prepared by Reviewed by CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: December 2016 YEAR YEAR SERVICES: Hours Open 119 128 Patrons Registered 0 0 Total Active Patrons 0 0 # of People Visiting Library 853 782 # of Checkouts (Internet PCs plus renewals) 0 0 # of Checkins 0 0 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 2 0 Reference Transactions' 17 26 Visits & Tours/Attendance 56 121 Special Programs/Attendance 0 0 Outside Programs/Attendance 0 0 Volunteer Hours 0 4 COLLECTION DEVELOPMENT: Adult Books 0 0 Juvenile Books 0 0 Adult Media 0 0 Microforms 0 6 Periodicals 0 0 IN HOUSE USE/CIRCULATION Internet Computers 18 20 Books 117 0 Rare Books 0 60 History Books 2 0 I Files 3 7 I Photo Files 0 3 I Microfilm 7 49 ILL 4 0 I Maps 6 3 Microform Machine Use 6 15 Periodical Use 0 0 New Scans 0 10 Photo Collection Use 0 54 I Wireless Internet ITOTAL In House Use 163 221 Prepared by Reviewed by Library Advisory Board Directors Report January 12, 2016 1. Clara Mounce Memorial a. Celebration of Life service was held on January 5, 2017 b. Clara served as the Community Librarian from 1981-2009 i. Creation of the BCS Public Library System ii. Construction of the College Station Library (renamed for Larry Ringer iii. Restoration of the Carnegie iv. Rehab of the Bryan Public Library following a fire 2. Mounce a. Elevator i. January 25, 2017-Meeting with elevator ii. Work will begin in mid-February 3. Credit/Debit Cards a. Installation of software/hardware complete b. Mounce Library accepting credit card payments c. Online payment module has been activated d. Ringer Library still needs approval from College Station IT to activate the software 4. Ringer Expansion a. 90% plan received in January 2017 5. Staff a. Teresa Baldwin has been selected as the new Admin Assistant i. tbaldwin@brvantx.gov ii. 979-209-5614 b. Rachael Medders has been selected as the new Carnegie Manager i. rmdders@bryantx.gov ii. 979-209-5631