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Home My WebLink About11/18/2008 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,NOVEMBER 18,2008 5:15 p.m. CARNEGIE HISTORY CENTER 111 SOUTH MAIN BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER 16,2008 5. MONTHLY STATISTICS—SEPTEMBER AND OCTOBER 2008 6. OLD BUSINESS A. CAPITAL IMPROVEMENT PROJECT 7. NEW BUSINESS A. POLARIS ILS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 20,2009 AT THE LARRY RINGER LIBRARY. 10. ADJOURN Please notify the secretary Laura Mills. 209-5614. if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611.PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. .BRYAN PUBLIC LIBRARY REPORT FOR: September,2008 I This Year Last Year SERVICES: Days Open 27 29 Meeting Room Usage 43 31 Patrons Registered 341, 336 Total Active Patrons 21,360 20,316 Overdue Notices 2,149 5,449 Holds Filled 3,327 2,929 #of People Visiting Library 19,062 16,632 I #of Checkouts 26,117 22,617 I #of Checkins 23,927 20,538 In House Use 4,608 3,700 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 9/345 9/323 Teen Program/Attendance 0/0 Class Visits&Tours/Attendance 1/65 5/108 Special Programs/Attendance 5/95 1/4 Reference Transactions 572 470 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 75 42 Reference Transactions 649 833 I Class Visits&Tours/Attendance 0/0 0/0 Technology Classes/Attendance 10/41 24/255 COLLECTION DEVELOPMENT: Adult Books 300 362 1` Juvenile Books 202 401 I Adult Media 8 21 I Juvenile Media 5 1 1 Videos 1 Microforms 3 4 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other ITC1LL 1,793 1,594 Non-Fiction 2,217 2,446 2,2581 1,997 Fiction 6,343 6,598 5,5971 5,842 Periodicals 472 85 4681 64 'Framed Prints 2 31 ISculpture Paperbacks 1,190 1,127 Adult Media 688 7221 Juvenile Media 462 I 536 DVDs 4,384 I 2,949 'Videos 337 735 Audio/Visual Equipment Wireless Internet 449 I 436 Internet Computers 4,901 I 4,882 ILL 73 42 IReference 161 12 3231 36 ITOTAL 11,073 9,603 11,937 10,4981 8,475 10,638 I GRAND TOTAL 32,613 29,611 Prepared by A /. Approved by . 4, yh 0,44. 1.-- 1 ILARRY J RINGER PUBLIC LIBRARY REPORT FOR: September,2008 This Year Last Year 'SERVICES: Days Open 27 29 Meeting Room Usage 28 17 Patrons Registered 412 382 Total Active Patrons _ 19,720 19,697 Overdue Notices 2,308 4,314 Holds Filled 3,659 3,392 #of People Visiting Library 19,299 18,611 #of Checkouts 30,460 28,720 #of Checkins 30,301 28,540 In House Use 4,711 4,865 I CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: I Story Hour Attendance 32/980 30/837 I Teen Program/Attendance 7/77 Class Visits&Tours/Attendance 2/63 7/440 Special Programs/Attendance 4/373 Reference Transactions 216 434 Summer Reading Club Registered this month 7 I Summer Reading Club Total Registration/Total Completion 1578/526 I ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 31 30 Reference Transactions 881 1,014 IClass Visits&Tours/Attendance I Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 3091 597 Juvenile Books 1191 46 I Adult Media 31 9 IJuvenile Media 2 7 I Videos 19 Microforms I CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other ITCILL 949 812 Non-Fiction 2,874 2,894 2,926 2,960 Fiction 6,879 13,352 6,559 12,323 Periodicals 593 107 616 157 'Framed Prints ISculpture 'Paperbacks 568 615 'Adult Media 757 769 'Juvenile Media 379 324 IDVD's _J 2,511 1,258 'Videos 821 2,135 IAudio/Visual Equipment Wireless Internet L _ 3261 259 Internet Computers 3,349 3,029 ILL I I 31 20 'Reference 42 331 1 28 85 ITOTAL I 11,713 16,7651 7,9871 11,513 15,849 7,513 I 'GRAND TOTAL I 36,465 I 34,875 Prepared by Approved by 0 CA.. t?. iviku L4� CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: September, 2008 YEAR YEAR 1SERVICES: Days Open 21 20 I Patrons Registered 1 I Total Active Patrons 17 20 #of People Visiting Library 137 1,363 # of Checkouts (Internet PCs plus renewals) 9 116 # of Checkins 6 108 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received 8 Reference Transactions 36 60 Visits &Tours/Attendance Special Programs/Attendance 2 of 30 2 of 30 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 37 72 Juvenile Books Adult Media 19 Microforms Periodicals 15 19 IN HOUSE USE/CIRCULATION Internet Computers 89 CD-rom Computers 15 9 Books 274 268 Rare Books 9 History Books 30 37 Files 11 6 Photo Files 2 3 I Microfilm 18 44 ILL 16 History Lab 1 of 4 hours Maps 2 Microform Machine Use 13 21 Periodical Use 14 2 CD's Not in Database New Scans 12 Photo Collection Use 2 5 Wireless Internet 48 30 (TOTAL In House Use 429 551 `ll//! Prepared by n Reviewed AA, )1404w4-' • ARYAN PUBLIC LIBRARY REPORT FOR: October,2008 This Year Last Year SERVICES: Days Open 31 31 Meeting Room Usage 53 37 Patrons Registered 415 357 Total Active Patrons 19,063 20,412 Overdue Notices 2,148 5,536 Holds Filled 3,135 2,740 #of People Visiting Library 21,033 18,309 #of Checkouts 26,411 22,951 #of Checkins 24,168 21,774 In House Use 4,445 3,862 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 15/637 15/540 Teen Program/Attendance Class Visits&Tours/Attendance 2/19 Special Programs/Attendance 6/417 3/80 Reference Transactions 431 375 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received - 74 59 Reference Transactions 754 774 Class Visits&Tours/Attendance 0/0 Technology Classes/Attendance 13/66 21/118 COLLECTION DEVELOPMENT: Adult Books 559 377 Juvenile Books 253 193 Adult Media 24 6 Juvenile Media 1 45 Videos Microforms 3 CIRCULATION THIS YEAR I LAST YEAR Adult Juvenile Other 'Adult Juvenile Other TCILL 1,8771 1,88.4 Non-Fiction 2,604 2,361 2,179 1,999 Fiction 5,875 7,251 5,498 6,138 Periodicals 4681 122 453 82 Framed Prints 11 5 Sculpture Paperbacks 1,3111 1,425 Adult Media 677 783 Juvenile Media 484 451 DVDs 4,064 3,080 Videos 291 541 Audio/Visual Equipment Wireless Internet 469 568 Internet Computers 5,013 4,867 ILL 74 59 Reference 101 13 212 27 TOTAL 11,037 10,231 11,788 10,555 8,697 10,999 GRAND TOTAL 33,056 30,251 Prepared by �V,_ ///1 Approved by ('9.r_. /�.lz(orti �- • LARRY J RINGER PUBLIC LIBRARY REPORT FOR: October,2008 This Year Last Year SERVICES: Days Open 31 31 Meeting Room Usage 23 26 Patrons Registered 324 324 Total Active Patrons 17,657 19,650 Overdue Notices 2,434 5,422 Holds Filled 3,633 3,295 #of People Visiting Library 19,039 19,274 #of Checkouts 29,673 30,765 #of Checkins 30,686 30,796 In House Use 4,951 5,065 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 34/989 37/1034 I Teen Program/Attendance 8/94 Class Visits&Tours/Attendance 6/203 10/329 Special Programs/Attendance 2/95 Reference Transactions 230 306 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 32 33 Reference Transactions 929 983 Class Visits&Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books • 548 139 Juvenile Books 24 26 Adult Media 11 16 Juvenile Media 3 3 Videos 21 Microforms I CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 937 778 Non-Fiction 2,918 2,884 3,310 3,472 Fiction 6,669 12,866 6,996 12,931 Periodicals 568 77 595 140 Framed Prints Sculpture Paperbacks 643 I 727 Adult Media 802 1 818 Juvenile Media 346 I 299 DVD's 2,5371 2,590 Videos 7651 1,184 Audio/Visual Equipment I Wireless Internet 2611 287 Internet Computers 3,3851 3,422 ILL 321 33 Reference 39 112 I 56 148 TOTAL 11,639 16,285 7,9171 12,502 16,990 8,294 GRAND TOTAL // �� ` 35,841 1 37,786 Prepared by "�,//� l// Approved by___C e"" A pfT t I • CARNEGIE CENTER OF BRAZOS VALLEY HISTORY THIS LAST REPORT FOR: October 2008 YEAR YEAR SERVICES: Days Open 23 22 Patrons Registered 0 Total Active Patrons 15 20 #of People Visiting Library 1,447 1,489 #of Checkouts (Internet PCs plus renewals) 10 106 #of Checkins 4 100 REFERENCE/GENEALOGY INFORMATION: Interlibrary Loan Received Reference Transactions 38 5 Visits &Tours/Attendance 29 Special Programs/Attendance 2 of 24 1 of 16 Outside Programs/Attendance COLLECTION DEVELOPMENT: Adult Books 13 21 Juvenile Books Adult Media Microforms Periodicals • 2 8 IN HOUSE USE/CIRCULATION Internet Computers 2 97 CD-rom Computers v 19 8 Books 159 471 Rare Books 6 16 History Books 7 90 Files 27 14 Photo Files 4 3 Microfilm 32 28 ILL 10 History Lab 1 Maps 2 Microform Machine Use 13 31 Periodical Use 16 51 CD's Not in Database 4 New Scans 60 Photo Collection Use 4 2 Wireless Internet 47 70 TOTAL In House Use 403 891 Prepared by �� ,� Reviewed by CQ sv� i • �'11j11r�e.i" v /'( AGENDA Xl BRYAN+COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY,NOVEMBER 18,2008 5:15 p.m. CARNEGIE HISTORY CENTER 111 SOUTH MAIN BRYAN,TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES—SEPTEMBER 16,2008 5. MONTHLY STATISTICS—SEPTEMBER AND OCTOBER 2008 6. OLD BUSINESS A. CAPITAL IMPROVEMENT PROJECT 7. NEW BUSINESS A. POLARIS ILS 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 20,2009 AT THE LARRY RINGER LIBRARY. 10. ADJOURN Please notify the secretary Laura Mills, 209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD September 16, 2008 1.On the 16th day of September 2008, the Bryan + College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Bryan Public Library, 201 E. 26th Street, Bryan,Texas. 1. Larry Ringer called the meeting to order at 5:15 p.m. and the following members were present: 2. ATTENDANCE MEMBER Present/ #of Meetings #of Meetings %attended Absent held since attended since in last 6 Appointment appointment months Larry Ringer,President P 64 59 100 Mary Fran Troy P 17 16 100 James Bradford P 35 19 66 Carroll Johnson A 22 14 66 Katherine Edwards P 20 18 100 Sonia Gangotena,Vice President A 11 6 33 Helen Kunz P 5 3 66 Charles Smith P 4 4 100 3. Also present were Clara Mounce, Community Librarian;David Gerling, City of College Station, Joey Dnnn, City of Bryan Deputy City Manager; and Laura Mills,Adm. Asst. 4. The minutes of the meeting for July 15, 2008 meeting were approved as distributed. 5. The monthly stats for July and August were discussed. Circulation for Bryan increased both months while Larry Ringer Library decreased slightly. 6. A. In old business, Mr. Ringer reported that the Capital Improvement Project Committee info had been prepared by the College Station staff to distribute to citizens. The Library Expansion project will be listed as a separate item on the November ballot. With the Presidential Election the same day, heavy voter turnout is expected. 7. A. In new business,the Board Members received a summary of the Summer Reading Program for both libraries(attached). B. Mrs. Mounce reported that the Polaris ILS contract had not been signed. If not signed before October, the installation will be rescheduled to the busy summer months. Charles Smith made a motion that President Larry Ringer send a letter to College Station Mayor Ben White on behalf of the Board recommending the contract be signed. Seconded by James Bradford,the motion carried. 8. In the librarian's report, Mrs. Mounce reported that the Central Texas Library System may experience some changes and reduce support to member library for Interlibrary Loan. Our library system will receive courier service only 3 days a week instead of 5. Mrs. Mounce has received several applications for the Assistant Community Librarian position. Helen Kunz and Mary Fran Troy will attend the September CTLS membership meeting that features a workshop on selling books for profit on E-bay. Two sections of shelving had been added to the Ringer Library. The Friends of the Library Book Sale is October 4-5,2008. 9. The next meeting will be November 18, 2008 at the Carnegie History Center. Bryan Public Library. Contact Laura Mills in the administrative office at 979-209-5614 if there are agenda items to be discussed. 10. The meeting adjourned at 6:00 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian