HomeMy WebLinkAbout05/18/2004 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
•
May 18,2004
On the 18th day of May 2004, the Bryan+ College Station Public Library Advisory Board of the cities of
Bryan and College Station, Texas, met in a regular scheduled meeting at the Carnegie Center of Brazos
Valley History, 111 S.Main,Bryan,Texas,and the following members were present:
1.ATTENDANCE
MEMBER Present! #of Meetings #of Meetings %attended
Absent held since attended since in last 6
appointment appointment months
Mr.Larry Ringer,President P 38 37 100
Mrs.Jo Berg P 32 30 100
Lois Koontz P 3 3 100
Charles Smith P 19 18 100
Shirley Watts P 19 15 100
Jeanne Mitchell P 15 12 100
Eric Miller P 14 12 100
James Bradford A 9 6 66
2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; Olivia
Burnside from the City of College Station, and Robin Jones, Senior Youth Services Librarian.
3. Larry Ringer called the meeting to order at 5:16 p.m.
4. The order of business was changed to allow Ms. Jones to make a presentation about the Summer Reading
Club and other children's programming. She informed the Board that the Friends of the Library generously
support the programs with a budget of$15,000 for this year. Both Bryan and College Station host three story
• times; one for lapsit children from ages 3 — 18 months, toddlers from 18 months to 3 years and preschool
ages 3-5. The Summer Reading Club targets mostly elementary age children with a self-paced reading
p uia►u designed to promote reading, stimulate curiosity and maintain reading skills during the summer
months. Last year about 3,000 children registered and about 500 received certificates for completing their
reading goals. Activities for teens have been hosted for the past two years that include participation in the
Teen Advisory Board that organized a chess club and storytelling guild. The Teen Summer Reading Club
offers a number of unique activities and prizes.
5.. The minutes of the March 23,2004 meeting were approved as distributed.
6. The statistics for March and April 2004 were discussed. Mrs. Mounce commented that circulation in
Bryan declined in March. She also stated that next year the use of the meeting room by the Tax Aide
Volunteers would be recorded at both libraries. Ms.Burnside informed the board that she prepared a report
for the College Station City Council that showed percentages of growth at the College Station Library in
various categories.
7. In old business,Mrs.Mounce stated that she will meet with the City Manager in a Budget Review Session
on May 21.
8. In new business,the board reviewed a proposed Safe Children Policy(a copy of which is attached). Mrs.
Watts suggested changing the wording of a sentence. A motion was made by Jeanne Mitchell to adopt the
policy with the change; seconded by Jo Berg,the motion carried. The policy will be available to all patrons
at the front desk and new patrons will receive a copy when issued a library card.
9. In the librarian's report,Mrs.Mounce informed the board of two incidences at the College Station Library
about problem patrons. Mrs. Mounce stated that the Friends of the Library will pay for the software MARC
Magician to be used by the Cataloging Librarians to clean up the database before migrating to the Horizon
automated system. Also, the Electronic Notification System will need replacing at a cost of$18,000. The
Friends have voted to support this project with $5,000 with the donation from the Doak Estate funding the
balance. Two phone lines will need to be installed for the ENS.The Direct Aid money from the Texas State
• Library has funded 5 PC's at each library necessary to support the new system. It was noted that the PC's
are restricted to use with the Dynix system and library catalogue. She commented that she is checking into
a PC software to manage workstations in the computer lab that can remotely turn the PC's on and off.
Another software is available that can remotely login and type passwords. She was pleased to announce that
the staff had been honored by both Bryan and College Station City Councils by proclamations issued during
Library Workers Week.
• 10. There were no requests for the agenda for the next meeting to be held on July 20, 2004. Mr. Ringer
informed the Board that he would not be able to attend the next meeting.
11. The meeting adjourned at 6:10 p.m.
1
Laity Ringer, esident Clara B.Mounce,Community Librarian
IP