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Home My WebLink About11/08/1978 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA • BRYAN LIBRARY_ BOARD REGULAR MEETING WEDNESDAY, NOVEMBER 8, 1978 5 p.m. LIBRARY REFERENCE ROOM I. Regular Business A. Minutes of the October Meeting B. Statistics C. Standing Committees II. Old Business A. Blinn College B. College Station funding C. Collection agent III. New Business A. TLA District III Meeting B. Citizens Complaint Form C. Friends Books Sale • S MINUTES OF A REGULAR MEETING OF THE BRYAN LIBRARY BOARD OCTOBER 11, 1978 110 The Bryan Library Board of Trustees met in regular session on October 11, 1978 in the Reference Room of the Library. Present were Mrs. R. J. Holmgreen, President of the Board, Mr. Travis B. Bryan, Jr. , Mrs. C. J. Allen, Mrs. Willie Pruitt, Mrs. Jesse Flores, and Mrs. Bookman Peters. Absent was Mrs. R. H. Harrison, III. Under regular business, the minutes of the September meeting were approved as written. Mrs. Allen moved acceptance of the booklist and Mrs. Flores seconded it. Under old business, the librarian discussed the Fine-Free Book Campaign, which will be extended through October 20, 1978. The area McDonald's Restaurants are assist- ing in this campaign by offering free french fries for books returned. Under new business, the revised book inventory forms were examined. The Board requested a listing of the magazines and newspapers to which the library subscribes. In a discussion of these statistics, it was noted that the current number of book volumes stands at 85,660. Mrs. Peters suggested that the Library Board consider sponsoring a family evening or party celebrating the library's 75th anniversary, where admission would be one book or money to purchase one book. These ideas will be discussed in more detail. Copies of the annual budget for 1978-79 were distributed. The librarian discussed the style of the annual report, which may be revised to present statistics and information in a clearer format. Also under new business, the librarian discussed with the Library Board current problems resulting from usage of the library by Blinn Junior College students. Mrs. Pringle described her visit at Blinn College's campus in Brenham. Much discussion followed this report, and as a result, Mr. Bryan will contact Mr. Atkinson, President of Blinn College, about possible funding and support for Bryan Public Library. 411 The meeting adjourned at 6:20 p.m. Mrs. R. J. Holmgreen, President Mrs. Linda Pringle, Librarian and Secretary to the Board BRYAN PUBLIC LIBRARY ACCOUNT 4027 SEPTEMBER 1978 ACCOUNT NAME BUDGET EXPEND. ENCUM. UNENCUM. BAL . ASRSO NAL SERV I CES SUPERV. EXEC. ADMIN. 17,046.00 18,359.88 1,313.88 rrl SKILLED LABOR 115,783.00 113,293.85 2,489.15 LABOR OPERATIONS 13,066.00 14,047.00 X81.00 SALARY ADJUSTMENTS 1,216.00 1,21. 6.00 RETI REMENT 4,867.00 4,186.20 680.80 SOCIAL SECURITY 8,556.00 8,77053 214.53 c_ GROUP INSURANCE 4,892,00 4,584.07 307.93 WORKMEN' S COMP. 15 9.0 0 222.36 6 3.3 6 UNEMPLOYMENT COMP. 217.00 224.28 7.28 c: TOTAL 165,807.00 * 1 63,693.17 *. .00 * 2,113.83 S[1PPI OrF �E SUPPLIES 4,788.00 4,771.80 16, 0 MOTOR VEHICLES 546.00 479.13 66.82 LAUNDRY & CLEANING 50.00 34.69 15.31 MISCELLANEOUS 550.00 361.97 188.03 OUTSTANDING ORDERS 16 9.4 5 16 9.4 5 2 TOTAL 5,934.00 * 5,647.64 * 169.45 Y 116.91 CONTRACTUAL SERVICES COMMUNICATIONS 1,177.00 1,060.16 116.84 H 1 RE OF EQUIPMENT 415.00 6 21.4 0 206.40 c INSURANCE . 920.00 919.59 .41 TRAVELING EXPNESES 845.00 891.10 46.10 -R • UTILITIES 24,420.00 22,320.66 2,099.34 MISCELLANEOUS 170.00 96.94 73.06 TRAINING 200.00 75.00 125.00 ASSOC! ATI ON AL DUES 375.00 387.00 12.00 c RENTAL OF UNI FORMS 245.00 215.00 30.00 OUTSTANDING ORDERS 20.00 20.00 TOTAL 28,767.00 * 26,586.85 20.00 * 2,160.15 MAI NTEN AN CE FURNITURE & FIXTURES 494.00 243.00 246.00 INSTRUMENTS & APPARATUS 155.00 110.90 44.10 MOTOR VEHICLES 293.00 125.13 167.82 OFFICE MACHINES 635.00 662.90 27.90 cR BOOKS & MAGAZINES 2,494.00 1,766.30 727.70 TOTAL 4,071.00 * 2,913.28 * .00 * 1,157.72 CAPITAL OUTALY FURNITURE & FIXTURES 3,229.00 610.30 2,6 18.70 OFFICE MACHINES 774.00 774.00 .00 BOOKS 15,000.00 14,153.30 846.70 MAGAZINES & NEWSPAPERS 4,545.00 4,265.31 279.69 OUTSTANDING ORDERS 3,560.15 3,560.15 2 TOTAL 23,548.00 * 19,802.91 * 3,560.15 * 184.94 alvIMARY PERSONAL SERVICES 165,807.00 163,693.17 2,113.83 SUPPLIES 5,934.00 5,6 47.64 169.45 116.91 CONTRACTUAL SERV I CES 28,767.00 26,586.85 2 0.0 0 2,16 0.15 MAINTENANCE 4,071,00 2,913.28 1,157.72 CAPITAL OUTLAY 23,548.00 19,802.91 3,560.15 184.94 TOTAL. 228,127.00 * 218,64.5.b7 z 3,749.60 * 5,733.55 BRYAN t'UBL1C L[BRARY LIBRARIANS INDIVIDUAL BOOK ORDER BUDGETS 0OCTOBER, 1978 REPORTING YEAR TO BEGINNING MONTH DATE ENDING DEPARTMENT BALANCE EXPENDITURE EXPENDITURE I:liaviNCL ROUNTREE ROOM - BOOKS 3,200.00 -0- -0- 3,200.00 RECORDS 200.00 -0- -0- 200.00 BOOKMOBILE - ADULT 1,000.00 259.35 259.35 74o.65 - CHILDREN 1,500.00 -0- -0- 1,500.00 REFERENCE ' 300.00 -0- -0- 300.00 GENEALOGY 750.00 -0- -0- 750.00 YOUNG ADULT 300.00 -0- , -0- 300.00 40 LARGE PRINT 500.00 -0- -0- 500.00 FICTION & NON-FICTION FEDERAL MONEY: 2,008.84 863.5o 863.5o 1,145.34 CITY MONEY: 5,700.00 26.68 26.68 5,673.32 TEXAS BOOKS 260.00 -0- -0- 260.00 STANDING ORDERS, RARE BOOKS REPLACEMENT BOOKS, ENCYCLOPEDIAS 5,000.00 204.59 204.59 4,795.41 ADULT RECORDS 300.00 -0-" -0- 300.00 0 BRYAN PUBLIC LIBRARY FINANCIAL REPORT FOR SEPTEMBER, 1978 410 CASH ON HAND 30.00 COLLECTIONS FINES 114.65 LOST & PAID BOOKS 60.28 Refund on Lost & Paid Book 3.50 LIBRARY FEES 49.10 TOTAL 220.53 RESTRICTED GIFTS 2,225.41 COLLECTIONS 113.95 TOTAL 2,339.36 EXPENDITURES 416.05 LESS ENCUMBRANCES 263.95 111 BALANCE 1,659.36 ROUNTREE ACCOUNT 780.37 DEPOSITS 2.28 TOTAL 762.65 EXPENDATURES 47.15 BALANCE 735.50 REFUNDABLE DEPOSITS 255.00 COLLECTIONS -0- TOTAL 255.00 REFUNDS -0- BALANCE 255.00 110 PETTY CASH 20.00 - • , BRYAN PUBLIC LIBPARY, Month of octQhgx 1978 -- 1 0 068, 11 CIRCULATION - Adult Juvenile 7,174 Bookmobile 21,925 GRAND TOTAL c' 40,167 SERVICES Days Upen , 26 Auditorium usage 79 New Borrowck.s 397 Book Reviews, Radio & TV Talks, Newspper '9 Evening Visitors 1,566 hvening Circulation 2,905 Overdue Notices 229 RoUNTREE ROOM Story hour Attenuance 300 Saturday Program 682 Glass Visits & Tours/Attendance 40/951 Classroom Collections 270 REFERENCE Interlibrary Loan 44 uestions 1,677 Reserves Notified 127 ELLERLY & HOMEBOUND 41/ Regular Print 240 Large Type Print 500 BOOKMOBILE Trips Made. 37 Books Carried to Schools, Parks Books Circulated to Schools, Parks 18,835 _ Crestview 6(5— __ , Steephollow 118 Redmond Terrace 831 The Oaks 217 Wellborn 46 Girls Club 30 . I-iumpty Dumpty Nursery 245 Collier' s Nursery 200 l'rench's Nursery I, II, & III 925 A&M Methodist Church 390 4.) Buoklismi Apt.s Bco- Thalogued - Adult 300 Books CL.talogued - Juvenile 62 Yemorial Books Catalogued 12 Other Gifts Catalogued 194 Total Additions itiL books Repaired in Library 39 410 Book Withdrawn Books Rebound ---149 0 Magazines Bound 0 Records Catalogued 185 . _ BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR OCTOBER, 1978 CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 4,158 1,818 4,109 4,395 1,831 4,506 Fiction 3,742 5,123 17;669 ' 6,621 5,445 17,184 Pamphlets 32 0 0 20 0 0 Periodicals 295 16 0 461 42 0 Framed Prints 114 21 0 66 12 0 Picture File 0 74 0 0 194 0 Records 37 55 0 48 5 0 Slide Sets 0 13 0 0 11 0 Sculpture 6 0 0 7 0 0 Paperbacks 2,417 54 147 45 27 0 Bound Periodicals 267 0 0 0* 0 0 TOTAL 11,068 7,174 21.925 11.663 7,567 21,690 GRAND TOTAL 40,167 40.920 BOOK STOCK THIS YEAR LAST YEAR Books Catalogued - Adult 300 440 Books Catalogued - Juvenile 62 105 Memorial Books Catalogued 12 54 Other Gifts Catalogued 194 175 Total Additions 362 545 Books Repaired in Library 30 0 Books Withdrawn 149 9 Books Rebound 0 0 Magazines Bound 0 0 Records Catalogued 185 0 * Data Not Recorded At This Time • 111 -• 1 BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR OCTOBER, 1978 410 SERVICES THIS YEAR LAST YEAR Days Open 26 26 Auditorium Usage 79 49 New Borrowers 397 363 Book Reviews, Radio & TV Talks, Newspaper 9 51 Evening Visitors 1,566 1,643 Evening Circulation 2,905 2,685 Overdue Notices 229 423 ROUNTREE ROOM Story Hour Attendance 300 • 135 Saturday Program 682 515 Class Visits & Tours/Attendance 40/951 24/421 Classroom Collections 270 381 REFERENCE Interlibrary Loan 44 102 Questions 1,677 1,671 Reserves Notified 127 379 ELDERLY & HOMEBOUND • Regular Print 240 264 Large Type Print 500 554 BOOKMOBILE Trips Made 37 43 Adult Books 1,319 Non-fiction 319 * Fiction 480 * Juvenile Non-fiction 3,790 4,506 Fiction 17,189 17,184 Books Carried to Schools, Parks 3,759 4,021 Books Circulated to Schools, Parks 18,835 20,105 Crestview 60 61 Steephollow 118 102 Redmond Terrace 831 731 The Oaks 217 204 Wellborn 46 53 Girls Club 30 28 Humpty Dumpty Nursery 245 255 Collier's Nursery 200 245 French's Nursery I, II, & III 925 790 A&M Methodist Church 390 470 45 * Hensel Apts. • V MEMORIALS AND HONORARIUMS FOR THE MONTH OF OCTOBER, 1978 Given in Memory of Connie Darling $10.00 from Mr. and Mrs. L. L. Karli Given in Memory of Mrs. Clara B. Flinn Great Religions of the World: by National Geographic Society Given in Memory of Trannie Francklow 24 Vols. Time-Life: The Old West Series Given in Memory of Mr. Osborn S. Higgs $20.00 from Mrs. Hazel Adams Richardson $5.00 from Nonie and W. T. McDonald $7.50 from Bryan Cemetery Aasociation Given in Memory of Mrs. Cora Morris Jones $10.00 from Mr. and Mrs. Enoch E. Smith Given in Memory of Mr. Fred C. Seale $5.00 from Nonie and W. T. McDonald Given in Memory of Ruth Vahrenkamp $15.00 from Rick, Ruth and Andrea Hernandez S MEMORIALS CATALOGED DURING THE MONTH OF OCTOBER, 1978 • Sekorova, Dagmar: European Fairy Tales Webb, Walter Prescott: The Texas Rangers Phelan, Richard: Texas Wild: The lands, plants and animals of the Lone Star State Widener, Ralph W. , Jr. : William Henry Gaston: a builder of Dallas Reader's Digest: Joy of Nature Pirtle, Caleb: XIT American Cowboy Klamkin, Marian: White House China Time-Life: The Old West; The Chronicles Private lives of animals Mueller, Janel: Donne's Prebend Sermons Davidson, E. H. : Establishment of the English Church in Continental American Colonies National Geographic Soc. : Great Religions of the World • 410