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Home My WebLink About10/11/1978 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN LIBRARY BOARD REGULAR MEETING WEDNESDAY, OCTOBER 11, 1978 5 p.m. LIBRARY REFERENCE ROOM I. Regular Business A. Minutes of the September Meeting B. Statistics C. Standing Committees II. Old Business A. Fine Free Campaign B. Collection agent -- Fred Eubank III. New Business A. Book Inventory Form B. Budget C. Annual Report MINUTES OF A REGULAR MEETING OF THE BRYAN LIBRARY BOARD SEPTEMBER 13, 1978 411 The Bryan Public Library Board of Trustees met in regular session on September 13, 1978 in the Reference Room of the library. Present were everyone. Before convening, Mrs. Pringle presented Mrs. Julie Judd, our new Children's Librarian, to the Board. Mrs. Judd devoted some time in telling the Board of her education and experience in other libraries. Under regular business, the minutes of the August meeting were approved as written. The statistics were examined and discussed. After some discussion about selected book titles, Mrs. Peters moved acceptance of the booklist and Mrs. Allen seconded it. Prior to this meeting, Hubert Nelson, Acting City Manager, and Bruce Chandler, from the Inspection Department, examined the basement conditions. Mr. Bryan and Mrs. Pringle commented briefly on their suggestions. A formal report will be prepared but • temporary measures concerning the trapped water in the flower beds adjacent to the foundation will be handled immediately. There is no apparent structural problem re- sulting from the water. The librarian and the Board will have to consider any future plans concerning refinishing the basement in order to provide storage space. The librarian reported her conversation with North Bardell, College Station City Manager, about their contributions to our book budget. At present, no contract or money has been received. Under new business, the librarian explained the Fine-Free Book Campaign, which will run September 13 through October 13. The library has recently added two paperback racks and plastic binders for the current issues of magazines. Several wooden chairs, a table and a clock have been transferred from the Tax Department to the library. • The meeting adjourned at 6:20 p.m. Mrs. R. J. Holmgreen, President Mrs. Linda Pringle, Librarian and Secretary to the Board BRYAN PUBLIC LIBRARY ACCOUNT 4027 AUGUST 1978 ACCOUNT NAME BUDGET EXPEND. ENCUM. UNENCUM. BAL. PERSONAL SERV I CES * SUPERV . EXEC, ADM!N. 16,176.00 16,964.88 788.88 SKILLED LABOR 115,788.00 98,629.89 17,158.11 LABOR OPERATIONS 13,066.00 12,455.60 610.40 SALARY ADJUSTMENTS 1,216.00 1,216.00 RET 4,867.00 3,701.00 1,166.00 SOU' REMENT x+� EURITY 8,556.00 7,697,01 GROUP INSURANCE 4,892,00 4,138.27 856.9 753.73 WORKMEN"' COMP. 159.00 186.29 27.29 CE? UNEMPLOYMENT COMP. 217.00 199.08 17.92 TOTAL 1 64,937.00 * 143,972.02 * ,00 * 20,964.98, SUPPLIES OFFICE SUPPLIES 4,788.00 4,063.18 724.82 MOTOR VEHICLES 546.00 433.60 112.40 LAUNDRY 8o CLEANING 50.00 50.00 MISCELLANEOUS 550.00 351.97 198.03 OUTSTANDING ORDERS 462.13 462.13 cR TOTAL 5,934.00 * 4,848.75 * 462.13 * 623.12 CONTRACTUAL SERV I CES CO1iv1UNI CATIONS 1,277.00 945.83 331,17 HIRE OF EQUIPMENT 415.00 456.40 41.40 ,23 INSURANCE 1,600.00 919.59 680.141 TRAVEL EXPENSES 845.00 739.50 105.50 UTILITIES 25,000.00 19,554.48 5,445.52. Aft MISCELLANEOUS 170.00 81.94 88.06 III TRAINING 200.00 35.00 165.00 ASSOC! ATIONAL DUES 375.00 387.00 12.00 2 RENTAL OF UNIFORMS 325.00 190.00 135.00 TOTAL 30,207.00 * 23,309.74 * .00 * 6,897.26 MAI NTENANCE FURNITURE 8o- FIXTURES 594.00 248.00 346.00 INSTRUMENTS 8o APPARATUS 155.00 27.00 128.00 MOTOR VEHICLES 350.00 86.23 263.77 OFFICE MACHINES 635.00 662.90 27.90 CR BOOKS 841 MAGAZINES 3,294.00 1,751.30 1,542.70 OUTSTANDING ORDERS 15.00 15.00 O. TOTAL 5.028.00 * 2,775.43 * 15.00 * 2,237.57 CAPITAL OUTLAY FURNITURE 8o FIXTURES 1,702.00 610.30 1,091.70 OFFICE MACHINES 774.00 774.00 .00 BOOKS 15,000.00 13,652.98 1,347.02 MAGAZINES 8o NEWSPAPERS 4,545.00 4,218.87 326.13 OUTSTANDING ORDERS 2,6 18.15 2,613.15 3 TOTAL 22,021.00 * 19,256.15 .W 2,618.15 * 146.70 SUMMARY 2 0,9 6 4.9 8 PERSONAL SERV( CES 164,937.00 143,972.02 5,934.00 4.848.75 462.13 623,12 SUPPLIES 23,309,74 6,897.26 • CONTRACTUAL SERV! CES 30,207.00 MAINTENANCE 5,028.00 2,7 75.43 15.00 2,23757 CAPITAL OUTLAY 22,021.00 19,256.15 2,615 5 Y 30,869.63170 TOTAL 228,127.00 * 1 94,162.09 * 3,095.28 BRYAN PUBLIC LIBRARY FINANCIAL REPORT FOR AUGUST, 1978 41/ CASH ON HAND 30.00 COLLECTIONS FINES 215.30 LOST & PAID BOOKS 91.17 REFUND 4.50 LIBRARY FEES 54.70 TOTAL 356.67 RESTRICTED GIFTS 2295.85 COLLECTIONS 69.95 TOTAL 2365.80 EXPENDITURES 140.39 LESS ENCUMBERRANCES 671.61 411 BALANCE 1553.80 ROUNTREE ACCOUNT 516.31 DEPOSITS 264.06 TOTAL 780.37 EXPENDATURES - 0 - BALANCE 780.37 REFUNDABLE DEPOSITS 255.00 COLLECTIONS - 0 - TOTAL 255.00 REFUNDS - 0 - BALANCE 255.00 411 PETTY CASH 20.00 • FINANCIAL REPORT ON BOOK ACCOUNTS September 30, 1978 4027-758 Books: Balance ending September 30, 1978 $ 10.63 4027-760 Magazines & Newspapers: Balance ending September 30, 1978 -0- Records: Balance ending September 30, 1978 -0- F. Law Henderson: Texas Books, Balanre ending September 30, 1978 260.41 LSCA GRANT: Federal Monies for Books: Balance ending September 30, 1978 -0- Restricted Gifts: Balance ending September 30, 1978 1,686.01 TOTAL MONILS AVAILABLE FOR COLLECTION DEVELOPMENT: $ 1,957.05 This ends our fiscal year for the 4027-758 and 760 accounts. _ � . �� LIBRARIANS INDIVIDUAL BOOK ORDER BUDGETS ' September 30, 1978 REPORTING YEAR TO BEGINNING MONTH DATE ENDING DEPARTMENT BALANCE EXPENDITURE EXPENDITURE BALANCE Rountree Room - Books_ I,000,00 - 0 - I,000.00 - 0 - LSCA 500,00' - 0 - 500.00 - 0 - -Records 199.05 3.47 I99.05 - - 0 - Bookmobile 1,050.00 - O - 1,050.08 - 0 - Reference ' 316.25 - 0 - 316,35 - 0 - Young Adult 300,00 - 0 - 300.00 - 0 - Fiction & Non-Fiction Federal Money: 4,758,50 - 0 - 4,758.50 - 0 - City Money: 1.916.03* I83,20 1,913.80 2.23 �� y Texas Books __ Standing Orders, Rare Books, 5,500,23 31.25 5,580;23 - 0 - Replacement Books, Encyclopedias . Adult Records 300.95 - 0 - 300.95 - 0 - ' This increase due to accumulated discounts & cancellations and a transfer of $40.85 from Standing Orders. 410 . � . . BRYAN PUBLIC LIBRARY Month of SEPTEMBER, 1978 • CIRCULATION - Adult 10,290 Juvenile 6,621 Bookmobile 18,939 GRAND TOTAL 35,850 SERVICES Days Open 25 Auditorium Usage 53 New Borrowers 361 Book Reviews, Radio & TV Talks, Newsp;.'per 6 Evening Visitors 892 Evening Circulation 1,681 Overdue Notices 239 RuU NTR:EE ROOM Story Hour Attendance 177 Saturday Program 370 Class Visits & Tours/Attendance 16/344 Classroom Collections 216 REFERENCE Interlibrary Loan 52 (euestions 1,14/ Reserves Notified 156 ELDERLY & HOMEBOUND • Regular Print 234 Large Type Print /11 BOOKMOBILE Trips Made 36 Books Carried to Schools, Parks 3.172 Books Circulated to Schools, Parks 15.860 Crestview 62 Steephollow 81 Redmond Terrace 712 The Oaks 292 Wellborn 49 Girls Club 27 Humpty Dumpty Nursery . 265 Collier's Nursery240 French's Nursery I, II, & III 1.035 A&M Methodist Church 410 Hensel Apts. 59 BOOK' STOCK Books Catalogued - Adult 0 433 Books Catalogued - Juvenile 73 Memorial Books Catalogued 44 Other GiftsnCatalogued 122 Total Addit':1ons 506 Books Repaired in Library 43 . Books Withdrawn 205 Books Rebound 0 Magazines Bound 0 Records Cataloged 0 BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR SEPTEMBER, 1978 • SERVICES THIS YEAR LAST YEAR Days Open 25 25 Auditorium Usage 53 27 New Borrowers 361 351 Book Reviews, Radio & TV Talks, Newspaper 6 18 Evening Visitors 892 1,323 Evening Circulation .1,681 2,125 Overdue Notices 239 541 ROUNTREE ROOM Story Hour Attendance 177 • 276 Saturday Program 370 314 Class Visits & Tours/Attendance 16 / 344 15 / 342 Classroom Collections 216 714 REFERENCE Interlibrary Loan 52 114 Questions 1,147 1,626 Reserves Notified 156 376 ELDERLY & HOMEBOUND SRegular Print 234 280 Large Type Print 711 372 BOOKMOBILE Trips Made 36 42 Adult Books -.1,135 Non-fiction 275 * Fiction 574 * Juvenile Non-fiction 2,964 2,793 Fiction 14,947 14,559 Books Carried to Schools, Parks 3,172 3,104 Books Circulated to Schools, Parks 15,860 15,520 Crestview 62 59 Steephollow 81 100 Redmond Terrace 712 746 The Oaks 292 252 Wellborn 49 75 Girls Club 27 55 Humpty Dumpty Nursery 265 240 Collier's Nursery 240 255 French's Nursery I, II, & III 1,035 755 A&M Methodist Church 410 430 Hensel Apts. 59 ** Data not recorded at this time ** Not a programmed stop at this date i i • BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR SEPTEMBER, 1978 CIRCULATION THIS YEAR. LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 3,452 1,471 3,239 3,206 2,070 3,360 Fiction 4,142 5,004 15,521 5,952 6,810 15,127 Pamphlets 43 1 0 32 0 0 Periodicals 337 29 0 395 43 0 Framed Prints 66 17 0 58 15 0 Picture File 0 20 0 0 44 0 Records 65 32 0 47 5 0 Slide Sets 0 9 0 0 1 0 Sculpture 5 0 0 5 0 0 Paperbacks 1,930 38 179 54 27 * Bound Periodicals 250 0 0 TOTAL 10,290 6,621 18,939 9,749 9,015 18,487 GRAND TOTAL 35,850 37,251 BOOK STOCK THIS YEAR LAST YEAR Books Catalogued - Adult 433 693 Books Catalogued - Juvenile 73 59 Memorial Books Catalogued 44 66 Other Gifts Catalogued 122 264 Total Additions 506 752 Books Repaired in Library 43 0 Books Withdrawn 205 6 Books Rebound 0 0 Magazines Bound 0 0 Records cataloged 0 / 0 * Data not recorded at this time — --- .>>ut= r-ndo,,... 3 The Bryan Printing Co. - Bryan, Texas 77801 III '' `'i" VENDOR'S COPY � t i "r• ' _, BOOK PURCHASE ORDER 's O41rTIiIISi WWI*:- a,N,AU. ;, _ )NVQICE,S‘ PA- KIN +1:Srrs ` �_� y 'u6�4 Telephone 713/823 8021 ,C").t.. , • " ` + , Ii' A i, , ' PURCHASE 0768 ORDER NO. BRYAN PUBLIC LIBRARY . 201 E.26th ST. ; BRYAN,TEXAS 77801 Date September 22, 1978 Customer Nc L 43769-9 °' 3349 The Baker & Taylor Company Contract Nn Mount Olive Road Commerce, Georgia 30529 FOR DEPARTMENTAL USE ONLY Fund or Acct. 4027-758 Please furnish the following publications in accordance with terms and conditions Date Approved on the face and reverse side hereof: Approved Fr gate NO.of AUTHOR PUBLISHER - TITLE PRICE • COPIES 1 Collier. Peter H.R.W. Downriver " 9.95 1 Cookson, C. Morrow The cinder path 9.95 1 Darcy, Clare Walker Gwendolen 9.95 _ 1 Feldman, S. Grosset&D Choices in childbirth 14.95 _ 1 Gent. Peter Morrow . Texas celebrity turkey trot 9.95 1 1 Gilbert, R. Doubleday The you do it book of early American decorating 12.95 __� 1 Hyde, C. Chilton Bks . The complete book of rock tumbling 13.95 1 Kantrowitz, W. ChPutnam How to be your own lawyer (sometimes) 9.95 1 Kennedy, H. Doubleday No Pickle No Performance: an irreverent and anecdotal memoir from Tallulah , to Travolta 8.95 1 Longstreet, S. Putnam Skaw boss , 8.95 1 Mertz, B. Dodd Mead Red Land, black land: daily life in Ancient Egypt 12.95 1 Mertz, B. Dodd Mead Temples, tombs and hieroglyphs -1.2.95 J_ Nyad, D. Random House other shores , 6.97 1 Redford, R. Grosset &D The Outlaw Trail: a journey through time 1.9.9D 1 Smith, Jack McGraw Spend all your kisses o.9 1 Wilk, Max Norton The moving picture boys 9.9D . . l I - I JI --- - - - - - - - ---- ---- ----L---- -- -- • _ _____ - --- - -- �• page 2 Honorariums and Memorials cataloged during the month of September, 1978 • A fair wind for Troy, by Doris Gates Buford the little bighorn, by Bill Peet Benjy's boat, by Margaret Graham Addentures of Paddy Pork, ;by John Goodall That quail Robert by Margaret Stanger Twelve Bells for Santa, by Crosby Bonsall The Pooh Party Book, by Ellison • HONORARIUMS AND MEMORIALS CATALOGED DURING THE MONTH OF SEPTEMBER, 1978 The Love of Dogs, by Wendy Boorer Encyclopedia of the Plant Kingdom, by Anthony Husldy Christian Calendar, by Cowie Sheridan, The Track of a Comet, by Madeleine Bingham Cervantes, by Richard Predmore The Confederate Soldier in the Civil War Flowers of the World, by F. Perry The Needlework Book, by Wanda Passadore The Art of Ancient Peru, by Anton Ferdinand Pictorial Souvenirs & Commeratives of North America, by Frank Stefano Where the Lilies Bloom, by Vera Cleaver Surprised By Joy: the shape of my early life, by C. S. Lewis Pitching in a Pinch, by Christy Mathewson The Australian Outback, by Ian Moffitt Labrador, by Robert Stewart The Andes, by Tony Morrison (Time-Life) 410 Carolina Backcountry on the eve of the Revolution: the journal & other writings of Charles Woodmason, Anglican Itinerant, by Charles Woodmason List of Emigrant Ministers to America, 1690-1811. by Gerald Fothergill Rivers of the West; by E. Hogan American West, by R. Hassrick Early Ainrican Costume, by Estelle Worrell Colorful World of Ballet, by Maryon Lane (2) Nineteenth century glass, by A. C. Revi The Journal of the Century, by Bryan Holme Houseplants for houses, apartments, by S. Macoboy Sermons & Society: an Anglican Anthology, by Paul Welsby Tales for young and old, by Jakob Grimm Weathering the storm, by Elizabeth Evans Tia Victoria's Spanish Kitchen, by Victoria Serra The Complete Book of Preserving Doll, by Fox Encyclopedia of the .World's Modern Military Aircraft • In search of lost worlds, by H. P. Wilderness canoeing & camping, by Cliff Jacobson Canaries in color, by George Lynch The Northeast Coast, by Maitland Edey MEMORIALS AND HONORARIUMS FOR THE MONTH OF SEPTEMBER, 1978 • Given in Memory of Mrs. John S. (Lurline) Buchanan $7.50 from Arthur and Billie Stewart Given in Memory of Sheriff J. W. Hamilton $10.00 from Mr. and Mrs. Jack Conlee Given in Memory of Mr. George Hobson $6.50 from Roman Pharmacy Given in Memory of Mrs. Paul Haines $5.00 from Nonie and W. T. McDonald Given in Memory of Alvey Patton $10.00 from Loretta Fazzino Given in Memory of Judge R. L. Stripling $10.00 from Mr. and Mrs. Charles Hart $10.00 from Betty Jo and Jack Conlee Given in Memory of Connie Darling $10.00 from Mr. and Mrs. L. L. Karli 110 Given in Memory of Frances Haveron $10.00 from Mr. and Mrs. L. L. Karli * * * * * * * * * * * * * * * * Given in Honor of Cody Wick McKean $10.00 from Mr. and Mrs. Stephen Pringle A gift book: "The Grab" From Mrs. Hazel Adams Richardson Given in Honor of Mrs. Dona Coulter Carnes on her 100th birthday $25.00 from Mrs. Hazel Adams Richardson S