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Home My WebLink About09/13/1978 - Regular Agenda Packet - Bryan College Station Library System Advisory Board AGENDA BRYAN LIBRARY BOARD REGULAR MEETING WEDNESDAY, SEPTEMBER 13, 1978 5:00 p.m. LIBRARY REFERENCE ROOM I. Regular business A. Minutes of the August Meeting B. Statistics C. Standing Committees II. Old business A. Basement conditions 0 B. Budget III. New business A. Fine-Free Campaign B. New equipment MINUTES OF A REGULAR MEETING OF THE BRYAN LIBRARY BOARD AUGUST 9, 1978 The Bryan Public Library Board of Trustees met on August 9, 1978 in the Reference Room of the library. Present were Mrs. R. J. Holmgreen, President of the Board, Mr. Travis B. Bryan, Jr. , Mrs. C. J. Allen, Mrs. Jesse Flores, and Mrs. Bookman Peters. Absent were Mrs. R. H. Harrison, III, and Mrs. Willie Pruitt. Under regular business, the minutes of the July meeting were approved as written. The statistics were examined and discussed. Mrs. Peters moved acceptance of the booklist and Mr. Bryan seconded it. Mayor Richard Smith was present at this meeting. He discussed the problem of patron complaints and the proper procedures to handle these situations. The Board discussed this problem and recommended that any patron complaints be directed to the librarian. The librarian will meet with the person and discuss the situation, which may be referred to the Library Board for further clarification. In further action, the Library Board feels that measures need to be taken to correct the inadequate conditi6nsexisting in the library's basement. Mayor Smith examined the basement and will recommend that the city engineer examine this problem and make the necessary suggestions for improvement. The meeting adjourned at 6:10 p.m. Mrs. R. J. Holmgreen, President Mrs. Linda Pringle, Librarian and Secretary to the Board , BRYAN PUBLIC LIBRARY ACCOUNT 4027 JULY 1978 ACCOUNT NAME BUDGET EXPEND. E NCUM. UNENCUM. BAL. DE RS ONAL SERV)OE S • bUHtttV. LAt.u. ADMIN. 16,176.00 15.569.38 606.12 SKI LLED LABoR 115, 788.00 89,311.26 26, 476.74 LABOR OPERATIONS 13,0 66.00 11,215.88 1,850.12 SALARY ADJUSTMENTS 1,216.00 1,216.00 RETIREMENT 4,867.00 3,342.42 1,524.58 SOCIAL SECURITY 8, 556.00 6, 973.32 1,582.18 GROUP INSURANCE 4,892.00 3,756.37 1435.6 WORKMEN S COMP. 159.0o 1 63.09 4.09 0 UNEMPLOYMENT COMP. 217.00 172.62 44,38 TOTAL 164,937.00 * 130,505.34 * .00 * 34,431.66 SUPPLIES OFF ICE SUPPLIES 4,788.00 3.0 77.37 1,710.63 MOTOR VEHICLES 546.00 387.73 1 58.27 LAUNDRY Ea CLEANING 50.00 50.00 M I SCE LLANEOUS 550.00 3241.97 208.03 OUTSTANDING ORDERS 666.79 666.79 0 TOTAL 5, 934.00 * 3,807.07 * 666.79 * 1,460.14 CONTRACTUAL SERV ICES COMMUNICATIONS • 1,277.00 860.00 417.00 H IRE OF EQUIPMENT 415.00 456.40 41.40 qa I NSURANCE 1,600.00 765.59 834.41 TRAVEL EXPENSES 845.00 724.66 120.34 UTILITIES 15,440.89 9, 559,11 • MISCELLANEOUS 1 70.00 81.94 88.06 TRAINING 200.00 35.00 165.00 ASSOC IATIONAL DUES 375.00 387.00 12.00Q RENTAL OF UNIFORMS 325.00 170.00 155.00 TOTAL 30,207.00 * 18, 921.48 * .00 * 11,285.52 MAINTENANCE FURNITURE 8,, F I XTURES 594.00 248.00 346.00 INSTRUMENTS 8: APPARATUS 1 55.00 27.00 128.00 MOTOR VEHICLES 350.00 86.23 263.77 OFF ICE MACHINES 635.00 662.90 27.90 0 BOOKS & MAGAZ INES 3,294.00 1,751.30 1,542.70 TOTAL 5,028.00 * 2,775.43 * .00 * 2,25257 CAPITAL OUTLAY FURNITURE Fs FIXTURES 1,702.00 610.30 1,0 91.70 OFF ICE MACHINES 774.0o 774.00 .00 BOOKS 15,000.00 13,263.78 1,736.22 MAGAZINES & NEWSPAPERS 4.545.00 3,511.83 1,033.17 OUTSTANDING ORDERS 2 64751 2,647.51 .0 TOTAL 22,021.00 * 18, 159.91 * 2,647.51 * 1,213.58 SUMMARY PERSONAL SERVICES 164. 937:00 1 30,505.34 314,41g6:n SUPPLIES 5, 934.00 3,807.07 666.79 CONTRACTUAL SERV ICES 30,207.00 18, 921.48 3. 1,285.52 MAINTENANCE 5,028.00 z775.43 2,25257 • CAP ITAL OUTLAY 22,021.00 18, 159.91 2,647.51 1,213.58 TOTAL 228, 127.00 * 1 74,169.23 * 3.314.30 * 50,643.47 BRYAN PUBLIC LIBRARY FINANCIAL REPORT FOR JULY, 1978 • CASH ON HAND 30.00 COLLECTIONS FINES 311.05 LOST & PAID BOOKS 133.37 LIBRARY FEES 67.85 TOTAL 512.27 RESTRICTED GIFTS 2,486.85 COLLECTIONS 140.00 TOTAL 2,626. 35 EXPENDITURES 331.00 LESS ENCUMBRANCES 809.75 • BALANCE 1,466.10 ROUNTREE ACCOUNT 514.30 DEPOSITS 2.01 TOTAL 516.31 EXPENDATURES -0- BALANCE 516.31 REFUNDABLE DEPOSITS 255.00 COLLECTIONS -0- TOTAL 255.00 REFUNDS -0- BALANCE 255.00 • PETTY CASH 20.00 _ . • . LIBRARIANS INDIVIDUAL BOOK ORDER BUDGETS • • AUGUST, 1978 I 1 REPORTING YEAR TO BEGINNING MONTH DATE ENDING ' DEPARTMENT BALANCE EXPENDITURE. EXPENDITURE BALANCE Rountree Room - Books- - City 1,000.00 1.46** 1,000.00 -0- LSCA 500.00 -0- 500.00 -0- Bookmobile . . 1,050.00 .67** 1,050.00 -0- Reference 316.35 100.20 316.35 -0- Young Adult 300.00 1.29** 300.00 -0- Fiction & Non-Fiction Federal Money: 4,758.50* -0- 4,758.50 -0- City Money: 1,730.60* 554.22 1,730.60 -0- 0 Texas Books 175.00 -0- 124.10 50.90 Standing Orders, Rare Books, Replacement Books, Encyclopedias 5,541.08 128.75 5,468.98 72.10 Adult Records 300.95 -0- 300.95 -0- ... * This increase due to accumulated discounts & cancellations * * Transfer to Standing Orders S • FINM CIAL REPORT ON BOOK ACCOUNTS AUGUST, 1978 4027-758 Books: Balance ending August 31, 1978 $ 72.10 4027-760 Magazines & Newspapers: Balance ending Aug. 1978 ,110.40 Records: Balance ending August 31, 1978 3.95 F. Law Henderson: Texas Books, Balance ending Aug. ,1978 50.90 LSCA GRANT: Federal Monies for Books: Balance ending August 31, 1978 -0- Restricted Gifts: Balance ending August 31, 1978 1,553.80 411 TOTAL MONIES AVATJJABLE FOR COLLECTION DEVELOPMENT: $ 1,791.15 • BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR AUGUST, 1978 SERVICES THIS YEAR LAST YEAR III Days Open 27 27 Auditorium Usage 25 * New Borrowers 339 385 Book Reviews, Radio & TV Talks, Newspaper 6 31 Evening Visitors 1,036 776 Evening Circulation 2,606 2,186 Overdue Notices 222 460 ROUNTREE ROOM Story Hour Attendance 240 278 Saturday Program 302 254 Class Visits & Tours/Attendance 1/128 6/114 Classroom Collections 170 378 REFERENCE Interlibrary Loan 55 105 Questions 1,452 1,770 Reserves Notified 151 445 ELDERLY & HOMEBOUND Regular Print 403 319 410 Large Type Print 691 680 BOOKMOBILE Trips Made 28 26 Adult Books 762 Non-fiction 121 * Fiction 628 * Juvenile Non-fiction 352 213 Fiction 2,758 2,277 Books Carried to Schools, Parks 111 — 4 124 Books Circulated to Schools, Parks 111 124 Crestview 57 48 Steephollow 326 184 Redmond Terrace 1,155 1,165 The Oaks 339 359 _ Wellborn 56 111 Girls Club 31 24 , Humpty Dumpty Nursery 385 280 Collier's Nursery 165 200 French's Nursery I, II, & III 790 475 A & M Methodist Church 220 245 Hensel Apts. 101 * Harvey 19 0 III * Data not recorded at this time III • • BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR AUGUST, 1978 CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 3,795 1,740 473 3,700 1,952 213 Fiction 4,737 7,155 3,204 7,855 7,241 2,277 Pamphlets 40 0 0 12 0 0 Periodicals 298 71 0 340 31 0 Framed Prints 83 17 0 72 12 0 Picture File 0 52 0 0 63 0 Records 74 51 0 87 0 0 Slide Sets 0 1 0 0 57 0 Sculpture 5 0 0 9 0 0 Paperbacks 1,618 76 182 0 0 * Bound Periodicals 166 0 0 * 0 0 TOTAL 10,816 9,163 3,859 12,075 9,356 2,490 GRAND TOTAL 23,838 23,921 BOOK STOCK THIS YEAR LAST YEAR Books Catalogued - Adult 414 _ _600 Books Catalogued - Juvenile 197 222 Memorial Books Catalogued 29 71 Other Gifts Catalogued 159 123 1 Total Additions 611 822 Books Repaired in Library 17 0 Books Withdrawn 1,052 54 Books Rebound 0 0 Magazines Bound 0 0 Records catalogued 0 • 0 * Data not recorded at this time BRYAN PUBLIC LIBRARY Month of August. 1978 CIRCULATION - Adult 10,816 Juvenile 9,163 Bookmobile 3,859 GRAND TOTAL 23,838 SERVICES Days Open 27 Auditorium Usage 25 New Borrowers 339 Book Reviews, Radio & TV Talks, Newspaper 6 Evening Visitors 1,036 Evening Circulation 2.606 Overdue Notices 50/ RoUNTREE ROOM Story Hour Attendance 240 Saturday Program 302 Class Visits & Tours/Attendance 1/128 Classroom Collections 170 REFERENCE Interlibrary Loan 55 questions 1,452 Reserves Notified 151 ELDERLY & HOMEBOUND 410 Regular Print 403 Large Type Print 691 BOOKMOBILE - (continued on page 2) Trips Made 28 Books Carried to Schools, Parks IJL Books Circulated to Schools, Parks 111 Crestview 57 Steephollow 326 Redmond Terrace 1,155 The Oaks 339 Wellborn 56 Girls Club 31 Humpty Dumpty Nursery 385 Collier's Nursery 165 French's Nursery I, II, & III 790 A8CM Methodist Church 220 BOOK STOCK Books Catalogued - Adult 414 Books Catalogued - Juvenile 19/ Memorial Books Catalogued 29 Other Gifts Catalogued 159 • • Total Additions 611 . • Books Repaired in Library 17 411 Books Withdrawn 1,052 Books Rebound Magazines Bound 0 Records catalogued 2 BRYAN PUBLIC LIBRARY • Month of August, 1978 BOOKMOBILE -- (continued) Heas ,1 Apts. 101 Harvey __.19.________ 410 110 • MEMORIALS AND GIFTS FOR THE MONTH OF AUGUST, 1978 Given in Memory of Mrs. Lurline Buchanan $5.00 from Mr. and Mrs. W. T. McDonald, Sr. Given in Memory of Sheriff J. W. Hamilton $10.00 from Brownrigg H. Dewey, Jr. Given in Memory of Mr. John Sidney Smith $6.95 from Gladys and Joe Courtney $5.00 from Mr. and Mrs. W. T. McDonald, Sr. $10.00 from The Anco Corporation Given in .Memory of Mr. Dalton Sweeten $7.50 from Mr. and Mrs. Jim Nichols 410 • MEMORIALS AND HONORARIUMS CATALOGED DURING THE MONTH OF AUGUST, 1978 Gregory Grigg and other nursery rhymes: by Arnold Lobel Tornado! by Arnold Adoff A very young rider: by Jill Krementz The Tale of Peter Rabbit: by Beatrix Potter What does a geologist do? by R. V. Fodor Merry Christmas, Harry: by Mary Chalmers A boy of Jache': by Ann Blades The magic world of words; a very first dictionary Small Business Management: by Halsey Broom The Challenge of Nursing: a book of readings : by Margaret Auld Fly-Fishing Heresies: a new gospel for American anglers: by Leonard Wright Dolls in Color; by Faith Eaton Mysteries of the Past: by American Heritage Flower Arranging in color: by Betty Massingham Collected Poems: by Edmund Keeley Cowboy Life: by William Savage 410 Canyons and mesas: by Jerome Doolittle The forty-niners: by William Johnson The rivermen: by Paul O'Neil The Spanish West: by Time-Life eds. Cowhand, the story of a working cowboy: by Fred Gipson Golden treasury of early American houses: by R. Pratt The Majestic Rocky Mountains: by William Ellis Gift Plants: house plant beauty all year long: by Jack Kramer Aviary Birds in Color: by Frank Woolham Song Birds: by D. H. S. Risdon Extension in Rural Communities: a man for Agricultural and Home Extension Workers: by A. H. Saville Beautiful Stories from Shakespeare: by E. Nesbit The Ancient Adirondacks: by Lincoln K. Barnett • LIBRARY STAFF ROSTER SEPTEMBER 1978 SALARY NAME & TITLE 4.26 Miss Patricia Barber Librarian I 3.08 Mrs. Shirley A. Coleman General Clerk 3.08 Miss Mary Lou Conrad General Clerk 3.08 Miss Janie Cordero General Clerk 4.52 Mrs. Charlie Craig Librarian I 4.52 Miss Catherine Ezzell._ Librarian I 3.60 Mrs. Juanita Gates General Clerk (Assistant Cataloger) 3.94 Mrs. Ida F. Halbrook • Librarian Assistant 3.94 Mrs. Myrtle Ruth Joham Secretary 4.52 Mrs. Julie Judd Librarian I 2:.91 - _ Miss Cynthia McHatton General Clerk 5.46 - Mrs. Caara Mounce Librarian II 4.52 Martin Munoz Librarian I 3.08 Miss Charlotte Payne General Clerk 4.52 Mrs. Nancy Ross Librarian I 3.08 Miss Beverly Sheets General Clerk • 4.56 Mrs. Judy White Administrative Assistant 3.11 Mrs. Julia Wilson Service Worker