HomeMy WebLinkAbout03/18/2003 - Regular Minutes - Bryan College Station Library System Advisory Board . MINUTES OF A REGULAR MEETING
BRYAN+COLLEGE STATION.PUBLIC LIBRARY SYSTEM ADVISORY BOARD
March 18,2003
�
On the 18th day of March 2003,the Bryan+College StationPublic Library Advisory Board of the cities of
Bryan and College Station, Texas,met in a regular scheduled meeting at the Bryan Public Library, 201 E.
26'h Street,Bryan,Texas and the following members were present:
L ATTENDANCE
MEMBER Present/ #of Meetings #of Meetings , %attended
Absent held since attended since - in last 6
appointment appointment months
Mr.Larry Ringer,President A 31 30 66
-- Mrs.Jo Berg P 25 23 100 _ T
Effie Perry P 15. 13 66
Charles Smith P 12- 11 100
Shirley Watts P 12 10 66
Jeanne Mitchell P 8 6 66
Eric Miller P 7 6 66
James Bradford P 2 1 66
2.Also present were Mrs.Clara Mounce,Community Librarian,and Mrs.Laura Mills, Secretary.
Ms.Kate Elrod and Charlie Shear visited the meeting.
3. Mrs.Jo Berg called the meeting to order at 5:15 p.m.
4. Minutes of the January 21,2003 meeting were approved as distributed.
5. Statistics for the months of January and February 2003 were reviewed. Circulation continues to increase.
6. A. Mrs. Mounce stated that progress had been made on the mold remediation project. Mark Hollas
project manager, will proceed with the development of bid specs that include replacement of the air handling
• units,duct work and other equipment. Recently installed ultraviolet lights in the air handler have reduced the
mold counts.
7. A. In new business, Mrs. Mounce distributed the College Station Library Report to be discussed at the
next library board meeting. Copies of the City of Bryan Annual Report were also distributed.
8. Mrs. Mounce introduced Kate Elrod of the College Station Historic Preservation Committee. She
informed the board about Project HOLD, (Historic Online Library Database). The purpose of Project HOLD
is to HOLD on to College Station history through digitally scanning historic material into the City's
Laserfiche records archival system for the purpose of offering a searchable online library for the public. Her
proposal includes a recommendation that offers citizens opportunities to donate items to be scanned and
added to the collection of the Carnegie Center of Brazos Valley History.The consensus of the Library Board
was to support the proposal.
Mrs. Mounce stated the library received $12,107 from the Texas State Library Loan Star Funds. She
proposed to spend part of the funds to purchase eight PC's to replace some of the Dynix dumb terminals. The
computers would be part of the process of upgrading the library's WEBPAC to the Dynix recommended
IPAC which has graphic capabilities. Four computers would replace terminals at Bryan and four would go
to College Station.
_ Mrs. Mounce stated that emergency evacuation procedures developed by secretary Laura Mills were
established and drills would be conducted in late March.
Mrs. Mounce was visited by a county commissioner and members of the Brazos County Bar Association
to discuss the possibility of providing a stand alone computer in the library. She made specific requirements
that included hiring of thee part-time employees to monitor the proposed Westlaw computer 65 hours per
week. She proposed the staff be hired from students enrolled in the pre-law classes at Blinn College, Bryan
campus set up as an intern project.
9. The next meeting will be May 20, 2003 at the Carnegie Library. Agenda items will be discussion of the
College Station Library Report and election of the board's vice president.
• 10. The meeting adjourned at 6:15 p.m.
Larry Ringer,President Clara Mounce, Community Librarian