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Home My WebLink About11/18/1997 - Regular Agenda Packet - Bryan College Station Library System Advisory Board PLEASE NOTE: Bryan Board Members—Please bring your notebooks to turn in at this meeting AGENDA BRYAN+COLLEGE STATION LIBRARY SYSTEM AD1VISORY BOARD Tuesday,November 18, 1997 5:15 p.m. Meeting Place --This meeting will be held in the auditorium on the second floor of the Bryan Public Library, 201 E. 26th St., Bryan, and Texas at 5:15 p.m. Important: It is the responsibility of each board member to notify the library if unable to attend 1. Call to Order 2. Roll Call of members 3. Recognition of visitors - Introduction of new College Station Library Board members 4. Previous minutes 5. Monthly statistics 6. Committee reports • 7. Librarian's reports 8. Old Busines A. Carnegie Library update–Clara Mounce • 9. New Business 1. Informal review of proposed by-laws for Advisory Board 2. Discuss 1998 meeting dates 3. Informal discussion for election of officers January 1, 1998 4. Timetable for opening College Station Library–Clara Mounce 10. Request for items for agenda 11. Adjournment Please notify the secretary Laura Mills. 361-3668. if you are unable to attend. A quorum of four members is required for a meeting to take place. For information on TDD, sign language interpretation, or other translation or accessibility information, please contact Clara Mounce at 361-3715. Please try to contact the above • person at least 48 hours before the scheduled time of the meeting so that your request may be completely fulfilled. Bryan + College Station Library System Advisory Board Proposed Bylaws/Operating Guidelines I • Membership The Board shall be comprised of ei9ht members. Four members from Bryan shall be appointed by the Cohnmunity Librarian and four members from College Station shall be appointed by the College Station City Council. Initially, each city will appoint two members for one-year terms, and two members for two-year terms. Thereafter, all terms will be two-year terms. Community Librarian The Community Librarian shall be an ex- officio member of the Board. The Community Librarian, or the Librarian's designee, shall attend all board meetings. Duties The Advisory Board shall perform the following duties: encourage the development of the library system; recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancing the best interests of the library system; render to the city councils all recommendations it considers advisable regarding the library system. Officers Officers of the Board shall be chosen at the first meeting of the year and shall be: president/chairman and vice- president/vice-chairman. Officers shall serve for one year. The chairman shall preside at all meetings, appoint special committees as needed and authorize calls for any special meetings. The vice-chairman assumes the duties of chair in the absence :. of the chairman. Committees Special committees may be appointed by the chairman. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each board meeting. Meetings Six regular meetings of the Board shall be held in the calendar year at the time and place selected. The Community Librarian shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station. Special meetings may be called by the chairman, or upon the request of four members, for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. Quorum A quorum for the transaction of business shall consist of five members of the Board. Amendment of Bylaws These bylaws may be amended at any regular • meeting of the Board when a quorum is present by a unanimous vote, providing the amendment was stated in the call for the meeting. When a unanimous vote is not obtained, the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage. BRYAN PUBLIC LIBRARY TIES LAST REPORT FOR: SEPTEMBER, 1997 YEAR YEAR SERVICES: Days Open 25 24 Auditorium Usage 17 18 Patrons Registered 768 I 182 Total Active Patrons 6,706 Replacement Borrowers Card I 61 Overdue Notices 999 I 167 Holds Filled 214 #of People Visiting Library 13,794 13,106 #of Checkouts 21,389 #of Checkout Sessions 3,728 #of Checkins 19,562 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance • Saturday Program/Attendance 4/174 4/74 Class Visits&Tours/Attendance 2/ 36 1/ 8 Special Programs/Attendance Reference Transactions 467 372 Summer Reading Club Registered ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 75 85 Reference Transactions 1,141 1,311 Class Visits&Tours/Attendance COLLECTION DEVELOPMENT: Adult Books 504 225 Juvenile Books 166 209 Adult Media 73 Juvenile Media 2 Videos • Microforms 2 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 371 67 23 Non-Fiction 4,060 2,580 3,897 1,965 Fiction 3,916 6,971 3,422 5,066 Periodicals 820 81 686 25 Framed Prints 14 10 1 Slide Sets 1 Sculpture 1 1 Paperbacks 1,540 1,577 Adult Media 201 I 178 Juvenile Media I I 190 200 Videos I I 974 I 887 Audio/Visual Equipment ILL 75 1 I 85 TOTAL I 10,627 I 9,822 1345 10,810 7,281 GRAND TOTAL I 21,794 I 18,091 • Prepared by(7a4,42,0/17' C,'G',//1 ► , Reviewed by ` 8- inn DiA..44.4,_ BRYAN PUBLIC LIBRARY THIS LAST REPORT FOR: October, 1997 YEAR YEAR SERVICES: Days Open 27 27 Auditorium Usage 37 34 Patrons Registered 679 258 Total Active Patrons 7,588 Replacement Borrowers Card 70 Overdue Notices 1,214 251 Holds Filled 246 #of People Visiting Library ' 14,937 15,387 #of Checkouts 22,121 #of Checkout Sessions 3,944 #of Checkins 20,857 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 114 91 Saturday Program/Attendance 4/162 4/122 Class Visits&Tours/Attendance 10/250 13/430 Special Programs/Attendance 1/250 Reference Transactions 498 370 Summer Reading Club Registered ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 91 63 Reference Transactions 1,295 1,625 Class Visits&Tours/Attendance COLLECTION DEVELOPMENT: • Adult Books 235 348 Juvenile Books 225 126 Adult Media 29 6 Juvenile Media 1 Videos Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 368 86 32 Non-Fiction 4,157 2,976 4,567 2,724 Fiction 3,664 7,711 3,399 5,930 Periodicals 582 84 792 27 Framed Prints 18 17 Slide Sets Sculpture 2 3 Paperbacks 1,322 1,650 Adult Media 301 156 Juvenile Media 225 244 Videos 1,011 825 Audio/Visual Equipment 8 4 ILL 91 63 TOTAL 10,137 11,004 1,379 11,558 8,961 GRAND TOTAL 22,520 20,519 Prepared b y ////p i eviewed by f @ 1,u._ COLLEGE STATION PUBLIC LIBRARY THIS LAST REPORT FOR: October, 1997 YEAR YEAR • SERVICES: Days Open 27 27 Patrons Registered 417 220 Total Active Patrons 4,546 Replacement Borrowers Card 37 Overdue Notices 734 275 Holds Filled 302 #of People Visiting Library 7,527 8,220 #of Checkouts 13,536 #of Checkout Sessions 2,739 #of Checkins 13,908 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Saturday Program/Attendance Class Visits&Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 91 Reference Transactions 706 890 Class Visits&Tours/Attendance COLLECTION DEVELOPMENT: Adult Books 137 131 Juvenile Books _ 52 135 Adult Media Juvenile Media Videos Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 173 118 Non-Fiction 2,560 1,877 2,760 1,820 Fiction 2,274 4,593 2,219 4,306 Periodicals 588 _ 53 423 51 Framed Prints Slide Sets Sculpture Paperbacks 948 1,052 206 Adult Media Juvenile Media 3 Videos 562 460 AudioNisual Equipment ILL 91 TOTAL 6,461 6,526 735 6,914 6,383 118 GRAND TOTAL 13,722 13,415 Prepared by64fr /f%/r/ - Reviewed by J( Q/1 C1 A i ° -a— COLLEGE STATION PUBLIC LIBRARY THIS LAST REPORT FOR: SEPTEMBER, 1997 YEAR YEAR • SERVICES: Days Open 25 24 Auditorium Usage Patrons Registered 417 213 Total Active Patrons I 3,982 Replacement Borrowers Card 38 Overdue Notices I 610 193 Holds Filled 287 #of People Visiting Library 7,793 7,213 #of Checkouts 13,096 #of Checkout Sessions 2,525 #of Checkins 12,958 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance Saturday Program/Attendance Class Visits&Tours/Attendance Special Programs/Attendance Reference Transactions Summer Reading Club Registered ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received Reference Transactions 753 769 Class Visits&Tours/Attendance COLLECTION DEVELOPMENT: • Adult Books 148 282 Juvenile Books 202 78 Adult Media Juvenile Media Videos Microforms CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 137 90 Non-Fiction 2,341 1,742 2,374 1,708 Fiction 2,166 4,791 2,078 4,273 Periodicals 549 78 884 175 Framed Prints Slide Sets Sculpture Paperbacks 908 464 123 Adult Media Juvenile Media Videos 521 421 Audio/Visual Equipment ILL TOTAL 5,964 6,611 658 6,221 6,279 90 GRAND TOTAL 13,233 12,590 Prepared bI41*. Hi�r Reviewed by BRYAN PUBLIC LIBRARY BOARD JANUARY 1996 • NAME ADDRESS CITY. STATE TELEPHONE Barzak, Bill 1106 Edgewood Bryan, TX 77803 846-4377 Davenport, Oscar 1107 Braeswood Drive Bryan, TX 77803 Gilman, Don R. 4405 Warwick Bryan, TX 77802 h/774-0500 w/774-0582 Kerley, Auston 806 Lee Hollow Bryan, TX 77802 779-7152 Moore, David E. 5609 Chelsea Circle Bryan, TX 77802 h/776-1805 w/862-4229 Tielking, Mary Evelyn 3709 Stillmeadow Bryan, TX 77802 846-6673 Vance, Elaine 1504 Bennett Bryan, TX 77802 823-3205 • • • Page 1