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Home My WebLink About01/19/1993 - Regular Agenda Packet - Bryan College Station Library System Advisory Board r AGENDA BRYAN PUBLIC LIBRARY BOARD TUESDAY, JANUARY 19 , 1993, 5 : 15 P .M. Meeting Place--THIS MEETING WILL BE HELD IN THE AUDITORIUM OF THE BRYAN PUBLIC LIBRARY, 201 EAST 26TH STREET, IN DOWNTOWN BRYAN . 1 . Call to order 2 . Roll call of members 3. Recognition of visitors 4 . Previous minutes 5 . Monthly statistics 6 . Committee reports 7 . Librarian ' s Report 411 8 . Unfinished Business A. Update on Carnegie Library Master Plan 9 . New Business A. Review of the Annual Report, 1991 -1992 B . Review of Requests for Information (RFI ) from vendors of library automation systems . 10 . Request for items for agenda 11 . Adjournment Please notify the secretary Laura Mills . 361-3668 . if you are unable to attend. A quorum of four members is required for a meeting to take place. For information on TDD, sign language interpretation, or other translation or accessibility information, please contact Clara Mounce at 779- 1736 . Please try to contact the above person at least 48 hours before the scheduled time of the meeting so that your request may be completely fulfilled. A RECOMMENDATION FROM THE BRYAN PUBLIC LIBRARY BOARD TO THE BRYAN CITY COUNCIL REQUESTING THAT THE CARNEGIE LIBRARY BUILDING, DESIGNATED AS A HISTORY CENTER, BECOME A BRANCH OF THE BRYAN PUBLIC LIBRARY. WHEREAS, the City Council by Resolution dated Feb. 25 , 1991 , designated the Carnegie Library as a History Center for Bryan and the local community; and, WHEREAS, the Bryan Public Library Board is charged with encouraging the development of the public library; and, WHEREAS, the Bryan Public Library building, now in its 23rd year, is in need of additional space for a growing collection and services; and, WHEREAS, the Carnegie Library, operated by the Bryan Library as a History Center could house the current Genealogy Collection, the Texas History Collection, the Rare Book Collection, the extensive local history files , the Cavitt House photo collection, the microform collection of census ® and related genealogical subjects , and many other items; and, WHEREAS , the Bryan Library has the knowledge and skill to plan, organize and operate a History Center as a branch of the library; and, THEREFORE: BE IT resolved that the members of the Library Board, in cooperation with other groups , recommend this action in the best interests of the public library and the community. PASSED THIS 21ST DAY OF JANUARY, 1992 , BY AFFIRMATIVE VOTE OF THE BRYAN LIBRARY BOARD MEETING IN REGULAR SESSION. BY: Ragna Tolson, President Bryan Public Library Board r PROPOSAL FOR THE CARNEGIE LIBRARY AS A HISTORY CENTER BRANCH OF THE BRYAN/COLLEGE STATION PUBLIC LIBRARY SYSTEM JANUARY 1992 MISSION The Carnegie Library History Center will search for, acquire, analyze, describe, catalog, preserve, exhibit, maintain and store documents of lasting value that document the history of the Brazos Valley from before its founding to the present. SCOPE OF SERVICES AND COLLECTIONS TWO YEAR PLAN As the local history collection of the Bryan/College Station Public Library System, the Center will collect and preserve materials about Bryan and College Station, Brazos County and its surrounding counties, making them available for research. To this end, information about local governments, businesses, residents, institutions, and neighborhoods will be collected. Thus the Carnegie Library History Center would provide a wealth of information to the student and amateur researcher, as well as the scholar. The Carnegie History Center would be open the same hours as the Bryan Public Library. SSCOPE OF MATERIALS IN EXISTENCE IN BRYAN PUBLIC LIBRARY An archivist and three assistants would be hired to begin the transference and organization of materials from the libraries to the Carnegie, and began collecting materials from various sources. The Carnegie would immediately house the following collections: \Genealogical Collection of more than 4,000 books. \More than 1,000 Texas History books \Cavitt Photo Collection \Ana Ludmilla Gee Ballet Collection of 51 books and pieces of materials \Texas collection of Sanborn and historical maps \Texas Reference Collection of 360 books \Rare Book Collection of 400 books \Bound Periodicals, such as Southwestern Historical Quarterly and Texana, and other unbound, Texas Journal, Stirpes, Insite, Texas Historian, etc. \Indexed local history files 4111 \Unedited chapters of Brazos County History, Rich Past, Bright Future, as well as photographs from 1986 publication \Early day merchant business journals 1 A - `L 4111 \Indexed theses on Brazos County \Brazos County Historical Commission records \Government records \City directories and telephone books \Census records on microform \Bryan newspapers on microform \Oral histories on audio cassettes with transcripts \Map collection \Census information NEW COLLECTIONS TO BE DEVELOPED OR EXPANDED DURING FIRST TWO YEARS \City records 4111 \County records \Architectural Archives \House/Building File \Biography File \General Collection \School yearbooks \Business records, journals \Government records expanded \Map collection \Other collections as deemed of historical value to the Brazos Valley IN THREE TO FIVE YEARS NEW SERVICES Expand to second floor of Carnegie Library. Expand hours open to public. Develop programs to present to community organizations, schools, etc. Develop displays to be used by school teachers for classrooms. Offer courses in genealogy searching for teen agers. (This course could be started in the first year we open to attract the school age person.) 2 MINUTES OF A REGULAR MEETING OF THE BRYAN LIBRARY BOARD November 17 , 1992 •1 . On the 17th of November , 1992 the Library Board of the City of Bryan, Texas convened in a regular session at the College Station library at 5 : 15 p .m. The following members were present : - 2 . ATTENDANCE Member Present/ # of meetings # of meetings Absent held since attended since appointment appointment Mrs . Ragna Tolson , President A 27 26 Mrs . Victoria Bienski P 9 8 Dr . David David A 3 2 Mr . Neil Bockelmann P 9 8 Mr . Jim Aldredge P 3 3 Mrs . Celeste Hurley P 9 8 Mrs . Elaine Vance P 26 26 Also present were Mrs . Clara B. Mounce, City Librarian; Ms . Alice Nixon , Associate City Librarian ; Ms . Angela Alford , Branch Librarian ; Charlie Shear . 3 . There were no visitors per se. 4 . The minutes of the September meeting were approved as mailed . 5 . The statistics for September and October were provided in the mailout . 6 . There was no committee report from the Historic Preservation ad hoc committee . 7 . The Librarian ' s report included comments about the Carnegie Restoration project . A contract has been signed with Wagner & Klein of Fredericksburg to prepare a master plan for the restoration of the historic building . 8 . After a brief business meeting, the Library Board toured the Branch facilitywith Ms . Alford . It was noted that space is at a premium! The workroom/office is crowded with three desks , all supplies , and new acquisitions . All materials are processed in this small space . New shelving to finish one wall in the library will be ordered by January 1 . 9 . The group discussed with Mr . Shear and Mrs . Mounce any future plans to expand the branch . It is expected that the College Station City Council will address the issue this year . 10 . The board members requested that Mrs . Mounce ask Dr . John Blackburn tc invite the city manager to the Jan . 19 , 1993 meeting in order to get acquainted and to discuss the use of the Carnegie Library as a history center and a branch of the Bryan Library . 11 . The meeting adjourned at 6 : 00 p .m. C6144 AO,17 A a ( Mrs . .agna Tolson Mrs . Clara B.. Mounce Presi ent' City Librarian ' iI • BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR NOVEMBER, 1992 SERVICES THIS YEAR LAST YEAR Days Open 23 24 Auditorium Usage 37 - 36 0 New Borrowers 485 409 Renewed Borrowers 556 550 Replacement Borrowers Card 125 - 100 Overdue Notices 355 588 # of People Visiting Library 13,729 13,702 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY x Story Hour Attendance 90 98 Saturday Program/Attendance 4/246 5/198 Class Visits & Tours/Attendance 13/237 17/324 Special Programs/Attendance 2/ 45 -- Reference Transactions 374 436 ADULT REFERENCE/INFORMATION/READER'S ADVISORY Interlibrary Loan 67 52 Reference Transactions 1,834 1,808 _ Reserves Notified 118 177 Class Visits & Tours/Attendance -- 1/ 10 SERVICES TO THE ELDERLY Regular Print 12 15 Large Type Print 97 130 COLLECTION DEVELOPMENT • New Filmstrip Kits 3 -- New Adult Books 303 • 406 New Juvenile Books 225 189 New Records -- -- Nc'w C,sso tos 6 20 New Multi-Media Kits 22 _- CIRCULATION TILTS YEAR LAST YEAR - ADULT JUVENILE BOOKMOBILE ADULT IJUVENTLE BOOKMOBILE TCILL 62 -- -- -- -- -- Non-fiction 5,130 2,948 78 - 5,628 3,033 131 Fiction 3._021 6,078 422 3,242 6,574 383 Pamphlets 4 -- -- 5 -- -- Periodicals 853 65 -- 840 59 -- Framed Prints 15 1 -- 6 3 -- Picture File -- 1 -- -- 3 -- Records 68 93 -- 90 110 -- Slide - Slide Sets __ -- -- -- 4 -- Sculpture __ -- -- 2 -- -- Paperbacks 2,184 330 77 1.881 334 180 Cassettes. 267 -- -- 230 -- -- Filmstrips -- 47 -- -- 43 -- Multi-Media Kits -- 154 -- -- 121 -- Camera 1 -- -- 2 -- -- Videos 994 -- -- 1,224 -- -- Aft Video Player 8 - -- -- 15 , -- -- ILL 67 - —_ --_. Adult L/Type ' 97 -- -- -- I -- -- TOTAL 12.771 9,717 577 13,165 10.284 694 - GRAND TOTAL 23,065 24,143 PREPREPARED /jJ BY ( �'/7�...2/i lk • -, /. _ / REVIEWED BY CI.Q.lt.t.41(1.1 -C I • COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR NOVEMBER 1992 SERVICES This Year Last Year Days Open 23 20 **New Borrowers 187 132 **Renewed Borrowers 195 146 **Replacement Borrowers Card 32 21 Overdue Notices 96 156 Attendance 6223 5898 REFERENCE/INFORMATION/READER'S ADVISORY TCILL* Requests Filled 62 --- Reference Transactions 693 449 Reserves Notified 47 63 Class Visits & Tours/Attendance --- 1/8 COLLECTION DEVELOPMENT New Adult Books 242 246 New Juvenile Books 206 62 • This Year Last Year CIRCULATION ADULT JUVENILE ADULT JUVENILE Non-Fiction 2118 1147 2038 1075 Fiction 1724 3383 1672 3464 Pamphlets --- --- --- --- Periodicals 448 41 446 68 Paperbacks 738 26 467 39 Videos 610 --- 790 --- Video Player 4 --- 8 --- Camera 1 --- 0 --- Total 5643 4597 5421 4646 TOTAL ADULT/JUVENILE 10240 10067 **Includes juvenile card statistics from October 1992 which were previously omitted. Prepared by UL ,L ( - Reviewed by ..Qti4 i3• )/1►ou,u-e e✓ . it• *Twin City InterLibrary Loan • COLLEGE STATION PUBLIC LIBRARY MONTHLY REPORT FOR DECEMBER 1992 SERVICES This Year Last Year Days Open 24 19 New Borrowers 110 79 Renewed Borrowers 191 119 Replacement Borrowers Card 10 19 Overdue Notices 257 83 Attendance 5574 4790 REFERENCE/ INFORMATION/READER ' S ADVISORY TCILL* Requests Filled 52 --- Reference Transactions 541 312 Reserves Notified 49 54 Class Visits & Tours/Attendance -0- -0- COLLECTION DEVELOPMENT • New Adult Books 321 76 New Juvenile Books 224 36 This Year Last Year CIRCULATION ADULT JUVENILE ADULT JUVENILE Non-Fiction 1648 782 1606 552 Fiction 1819 2595 1504 2247 Pamphlets --- --- --- --- Periodicals 338 32 283 14 Paperbacks 646 29 476 26 Videos 625 --- 615 --- Video Player 4 --- 4 --- Camera 3 --- -0- --- Total 5083 3438 4488 2839 TOTAL ADULT/JUVENILE 8521 7327 III Prepared by2AX ',.i' I / Reviewed by RAC( 6YWRI .(�. *Twin City InterLibrary L•an BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR DECEMBER, 1992 SERVICES THIS YEAR LAST YEAR Days Open 24 24 Auditorium Usage 26 7 0 New Borrowers 322 347 Renewed Borrowers 454 466 Replacement Borrowers Card - 77 93 Overdue Notices 491 465 4/ of People Visiting Library 12.231 13,675 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY v Story Hour Attendance -- . -- Saturday Program/Attendance 92 175 Class Visits & Tours/Attendance -- -_ Special Programs/Attendance 10/320 -- Reference Transactions 218 256 ADULT REFERENCE/TNFORMATTON/READER'S ADVISORY Interlibrary Loan 124 57 Reference Transactions 1,279 1,457 Reserves Notified 103 104 Class Visits & Tours/Attendance -- 1/ 10 SERVICES TO THE ELDERLY Regular Print 10 6 Large Type Print 138 153 COLLECTION DEVELOPMENT • New Filmstrip Kits 4-- 285 New Adult Books New Juvenile Books 269 175 New Records -- -- Nc'w Cassc'ttc's -- 5 New Multi-Media Kits -- -- CIRCULATION TILTS YEAR LAST YEAR - ADULT JUVENILE BOOKMOBILE ADULT IJUVENTLE BOOKMOBILE TCILL 52 -- -- -- -- -- Non-fiction _4..043' 1.525 64 4.693 1.801 184 Fiction 3_.617 4._6.69 179 3.153 I 5.183 468 Pamphlets 3 -- -- 10 I -- -- Periodicals 6.0.4 27 -- 680 I 22 -- Framed Prints 5 -- __ 13 -- -- Picture File -- -- -- -- I -- -- Records 44 39 -- 32 34 -- Slide - Slide Sets -- -- -- -- 2 -- Sculpture 1 -- __ 1 -- __ Paperbacks 2.217 770 60 2.011 I 403 193 Cassettes 309 -- -- 240 -- -- Filmstrips -- 28 -- -- 21 -- Multi-Media Kits -- 174 -- -- 94 -- Camera 1 -- -- -- I -- -- Videos 1,_048 -- -- 1.105 I -- -- Video Player 7 -- - -- _ __ _ 17 _- _- ILL 100 - Adult L/Type 138 -- -- -- -- -- TOTAL 12.189 6.732 303 11,955 7,560 845 GRAND TOTAL �y /�i //l// /o ..' 19.224 �p 20,360 PREPARF7) BY ('&447./44 /./ . r / REVIEWED BY (X _ 1 { ' 1 ANNUAL REPORT SUMMARY, 1981--1992 BRYAN/COLLEGE STATION PUBLIC LIBRARY I c ei.t 4:l:,,,,. ,Ir.. :1.,. . 'it-2Z .......:. .. ... .: ::i : `i. . :.:. '; ....I. ! I..,�:.t.I....�Ir��F1'S.II.::l.�:..::.�i. 81 at 1.961 i ......i885.,...:. .F?.ERCENT .il. .1386:.: .. II.. 1.987 F:ERC {�7'' ! :986`' :P:ER�ENT . 1:989 ':PERCE:N <` '1:9.90: �' ;P:ERCN ' ;ABB: :..: ...r:r.::..,., rr.. al PERCENT I . ... . T:i,; t rl::::..r.rr!::�,:i,:rr::,:.:1.,!:.rr:r!.,r!:.!:r!rrrrr..:::.!rI ..�_ ��: ��. O �. Pae •:1.00.:a . Q: , I! I:;r,III.I r.r.:„..:,rrrllrlr!i,I,.,.Ir.r!:rl::. :!,; r. j:.;ll:{;Iflll:; ;.,:.r.:.!.;.:;:,!:ill=t= I, liim!riirili Ali'iiigiliiiii�glib i"11 (1 i k eykyeyefi I i.mf;:>;+!k;* :* '*ire**** ,*********** ,***********a***********k*********** ***********. *********** ,*********** *********** ,**********1********************** *********** *********** •*********** * ** - .,,.!;r1�l;;r�,;i::!,. v ^. aura".!:�.,;;,I'� . .... ..: {{ .... . } IL1;BRg,Mii°y iiiiiiir1 .#1:6 `: $60,317 $100,117 4.89% $105,017 -0.26% $104,740 19.59% $125,254 -0.90°'1 $124,129 1.66% $126,188 3.44% $1:3O530I IiimATER ALs ii'riil illi . Ii n pp Ili'ii�ipp,!'illili oil.i tliiiilimi ii i1iu�ilIiiiiirililiii' r I I 1 I I:STATEI;EttriC^a :li i1' S1!,I?Q $15,874 $25,440 18.06% $30,0351 2.17%jI $30,688 3.03% $31,618 -9.10%! $28,740 11.72% $32,1081 -10.04% `4$28;884. 1,1$ Q;G.ET'!,1 'ii'i' liii a'i1 # 3` $380,766 $558,085 7.15% $597 967 -1.38% $589 722 8.29% $638 604 6.21%1 $678 239 4.53% $708 935 11.54% ,� I 790.72#:: iii!I':i!'�iL!7iill!!I a^Illll'.11 it i@mi4iii:b'ii,j1 I e .., f rn':ul:;;„!i�uliq;;;hiili6ll�•I%ii,,:a6hur,;i{id��i6li.. 1 ;c SSALLARIESS' „!!!i!tit!!1.. : 44°10..:11 $247,312 $369,619 13.66% $420,111 1 0.17%1 $420,830 9.34% $460,147 6.98%! $492,263 6.85% $525,987 14.56% •u.64's;5 j iiiigea: ii iIi!IIi-1!Iaril ii!ihl:i': il I I t I•' Fi;i :.;�I' '!i ';F;i+'iI E 1:: w%. 17.8 18.5 20.3% 22.25 _1%]I 22 2.3% 22.5 0%j 22.5 3% 23.25 15% GI. ::26:7E "il'illl!C'II''1:,1i'ii��Ii;Ilr;i;pgp;Qgli:.1S1;�'''vii;i'4;J> I I �:. .. I# ;i�C' ONiti.'S" i2liiiiR ,9F. 126,081 145,027 5.58% 153,126 3.39% ; 158,317 4.55% 165,528 094%1 167,090 6.74% 178,344 4.76% . .,1:'86;874: Irl;ISI!I'r::V:':i1:451rp11lll!:iirill!'IiriiiU::l:;:r:n:l:lll'•. ;kjy S.!'rli. .ili!i!iil li!Ipg':.11:;;rq:r�;lli; ; I I .� ii,ClRCU'!LI'„�IITIQI Iiliji i'I 61% 283,959 332,400 10.72% 368,025 5.25% 387,346 -0.14% 386,802 1.94%1 394,312 7.01% 421,9351 8.54%E. <457982 ''Iyli�Ill!Ylrlli"1'ni'ill',Iv ihil„ii llr,i;4P''ll i I .. `SUBSCRIPTIONS;G 49%' 388 317 34.70% 427 -4.68%1 407 5.41% 429 -1.86%I 421 5.70'/0 445 3.82% . •:4a^2; 1i;i!I!iii iliNi ll''iiii SciIliilli�!:!il a:�.!ri(, .. .::� L:.,Ud,,...I,,.I�I; !:II�n41�;;uaUl 1 rEIFORENIOEMIldig. %.1 11,405 25,747 11.92% 28,816 5.66% 30,448 -3.74% 29,308 4.08%1 30,503 0.49% 30,653 11.14%' •:c"4; 367_ li; iii i iris i,i i I :: ° 11R 'hiiii'; ilk 4O2% $672 $2,504 -18.17% $2,049 27.92% $2,621 0.11% $2,624 16.62%I $3,060 5.46% $3,227 4.59%k> $ 3373 I,lliiIilii ill!e?li,il`:rl'ia;rlij!illl,til;l?i;riiliiill; l ,r.,pr ,rPl'; JE; ,i,moi,1 ..Ii6"E,sit :owl $4,781 $15,070 -2.72% $14,660 9.13% $15,998 4.73% $16,755 0:78%1 $16,886 8.00% $18,237 9.05% ?J z» ;I,r:';riidolr`Ir r1r^,,I,: . a ii:r„ili!iilluii.i:;;!Iil ii1lJrilfil7i;[i ;riyi!Iil I 3 :i f7'Ii ii i�aiii iki]i<: Dt3?a.1 $0 $1,584 -25.76% $1,176 49.49% $1,758 -15.19% $1,491 20.72%! $1,800 9.33% $1,968 19.21% $2..2.'+3446_ GARDSiIi::rll J is • [L: :�: is 7 i.� . . - Iiliiii:iilliliii ilillii iliiliilil liijSiiilii iiiii1111!illiiiiiiini; .:. I f The Texas State Library requires that public libraries ! submit an annual report within 90 days after the close of a I ' fiscal year. The information is used to accredit public _ -_ _ _ libraries, based on criteria established by the library - Systems Act,for accrecitation by the Texas State Library. This is a summary of the report, comparing previous years, as far back as 1981 when Iwas named City Librarian. The first NOTE: No out of county fees were charged until 1982. column shows the per cern increase/decease of the past 11 years, comparing Late charges were increased Dec. 1982. 1981 to 1992. Other columns show the per cent difference from year to year. College Stattion signed a contract with Bryan for library services i Submitted by Clara B.Mounce, Dec. 16, 1992. in 1986187. - •