HomeMy WebLinkAbout12/14/2017 - Regular Minutes - City CouncilRM121417 Minutes Page 1
AMENDED MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
DECEMBER 14, 2017
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Mooney at 6:25 p.m. on Thursday, December 14, 2017 in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Hear Visitors Comments
James Benham, College Station, came before Council to honor the service and sacrifice of Army
Specialist Chad Hayden Drake.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
November 20, 2017 Workshop Meeting
November 20, 2017 Regular Meeting
2b. Presentation, possible action, and discussion regarding adoption of the 2018 Annual
Council Calendar.
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2c. Presentation, possible action, and discussion on a purchase agreement for eight (8) new
Zoll Medical X Series Manual Monitors / Defibrillators for $239,228.80 and presentation,
possible action, and discussion on a three-year (3) extended warranty contract (18300163)
for the Zoll Medical X Series Manual Monitors / Defibrillators for $20,995.
2d. Presentation, possible action, and discussion regarding the renewal of four master
agreements for real estate appraisal services: Atrium Real Estate Services (Contract No.
16300131) not to exceed $30,000; CBRE, Inc. (Contract No. 16300132) not to exceed $30,000;
JLL Valuation & Advisory Services, LLC (Contract No. 16300133) not to exceed $30,000;
and S.T. Lovett & Associates (Contract No. 16300134) not to exceed $30,000 and authorizing
the City Manager or his delegate to approve service orders for each project within the terms
of each master agreement.
2e. Presentation, possible action, and discussion regarding approval of the renewal of
Contract No. 17300107 (ITB No. 17-010) to DIJ Construction Incorporated of Bertram,
Texas in an amount not to exceed $250,000 for annual pavement markings and striping of
roadways.
2f. Presentation, possible action, and discussion regarding bid award (Bid No. 18 -003) for
the purchase of cement stabilized material with BPI Materials, LLC for an amount not to
exceed $286,650 and the rejection of all bids submitted in response to Bid No. 17-061.
2g. Presentation, possible action, and discussion regarding approval of a construction
contract (Contract No. 18300194) with Hassell Construction Company, Inc. in the amount
of $3,702,400.50 for the construction of the Francis Drive Rehabilitation Project.
2h. Presentation, possible action, and discussion regarding construction contract 18300153
with Quality Works Construction, Inc. in the amount of $243,965 for the construction of a
security fence at 300 William King Cole Dr. and the rejection of Bid No. 17-042.
2i. Presentation, possible action, and discussion regarding approval of a construction
contract (Contract No. 18300143) with Larry Young Paving in the amount of $6,006,662.91
for the construction of the University Drive Pedestrian Improvements Project.
2j. Presentation, possible action, and discussion on Resolution No. 12-14-17-2j authorizing
the City Manager to execute and approve all contract documents and approve all
expenditures totaling $11,286,998 for all employee benefits for 2018 and presentation,
possible action, and discussion for entering into contract with Cigna for stop loss reinsurance
for calendar year 2018.
2k. Presentation, possible action, and discussion regarding the ratification of additional
expenditures up to $187,500 to pay current and future invoices under the current term
contract, for the purchase of diesel fuel and gasoline with Brenco Marketing bringing the
total annual estimated expenditures to $1,087,000.
2l. Presentation, possible action, and discussion on renewing the annual contract for gasoline
and diesel fuel (Contract #15-006) with Brenco Marketing Corporation (Bryan, TX) for one
(1) year; and authorize the annual estimated expenditures of $1,400,000.
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2m. Presentation, possible action, and discussion regarding adoption of Resolution No. 12-
14-17-2m repealing Resolution No. 6-12-2003-8.15 concerning administration of the City’s
contract forms, delegating authority to the City Attorney to administer the City’s contract
forms, and providing for a periodic legal compliance review of the City’s contract forms.
2n. Presentation, possible action, and discussion of Ordinance No. 2017-3963 amendment to
Chapter 38, "Traffic and Vehicles," Article 2, "Stopping, Standing, and Parking," Division
1 "Generally", Section 38-42 "General Prohibitions" (A) and Division 2 "Administrative
Adjudication of Parking Violations," Section 38-79 "Civil Fines, Costs, and Fees", (d) of the
Code of Ordinances of the City of College Station, Texas amending certain sections relating
to civil parking offenses and civil parking fines.
2o. Presentation, possible action, and discussion on a five (5) year Inter-local Agreement
establishing the Community Emergency Operations Center staffed Brazos County, College
Station, Bryan, and Texas A&M University and contracting for equal sharing of facility
rental costs. The total cost for one fourth of the CEOC facility rental payments to the City
of College Station is $340,695.90 over the five (5) year term.
2p. Presentation, possible action, and discussion concerning the City Internal Auditor’s
Examination Engagement of the Research Valley Partnership.
2q. Presentation, possible action, and discussion regarding the award of Bid 18-024 to
Midsun Group, Inc. in the amount of $112,037.50 for the purchase of substation distribution
bus Wildlife Protection Equipment (insulation materials) to reduce substation outages
resulting from wildlife contact with energized equipment and buswork within City of College
Station electric power substations.
2r. Presentation, possible action, and discussion regarding consent to the partial assignment
of the July 9, 2015, Infrastructure and Economic Development Agreement between the City
and College Station Town Center, L.P.
2s. Presentation, possible action, and discussion regarding Change Order No. 1 to contract
17300411 with Pierce Goodwin Alexender & Linville, Iinc. (PGAL) increasing the design
contract for the renovations of the Arts Council building located on Dartmouth Drive by
$33,925 for a new contract total of $126,425 which will allow for the addition of Civil
Engineering Services provided by Kimley-Horn and Associates, Inc.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion on Resolution No. 12-14-17-
01 that establishes the City Council determination that the use of parkland and greenway is
allowable and that no other feasible or prudent alternative exists for a City of College Station
Public Utility Easement to run a wastewater trunk line and other public utilities for the City
of College Station and the proposed College Station Town Center development, and that all
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reasonable planning measures have been taken to minimize the harm to such parkland and
greenway areas.
Dave Coleman, Director of Water Services, presented this item that will establish a City of College
Station Public Utility Easement on parkland and greenway property, needed for the development
of College Station Town Center, as well as other areas on the north and west sides of the City. The
route on parkland and greenway property is the only feasible route for the utility easement, since
the parkland and greenway property is located directly between the developer’s property and the
sewer trunk line along William D. Fitch Parkway. The site will be restored to original condition,
including the hike and bike path.
At approximately 6:41 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 6:41 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Resolution No. 12-
14-17-01 that establishes the City Council determination that the use of parkland and greenway is
allowable and that no other feasible or prudent alternative exists for a City of College Station
Public Utility Easement to run a wastewater trunk line and other public utilities for the City of
College Station and the proposed College Station Town Center development, and that all
reasonable planning measures have been taken to minimize the harm to such parkland and
greenway areas. The motion carried unanimously.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance No.
2017-3964 amending Appendix “A”, “Unified Development Ordinance,” Section 4.2,
“Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by
changing the zoning district boundaries from PDD Planned Development District to PDD
Planned Development District on approximately 2.2 acres being a portion of Lot 1, Block 1,
Jackson Estates, Phase One, and being generally located at 3747 Rock Prairie Road West.
Alaina Helton, Planning and Development, stated that the applicant has requested an amendment
to the existing Concept Plan, specifically the 0.8 acre preserve area, in order to mitigate
unpermitted clearing that took place in this area. She explained that 0.31 acres of this preserve
area was disturbed and several trees and bushes were removed. The applicant is now proposing to
amend the Concept Plan to propose additional plantings to mitigate the landscaping that was
removed from the preserve area. The proposed Landscape Plan would provide native canopy trees
and shrubs to reforest this area. Staff has reviewed this plan and finds that the proposed landscaping
is adequate and will help restore this area to its previous state once the landscaping is fully mature.
The Planning and Zoning Commission heard this item at their November 16th meeting and voted
6-0 to recommend approval of the request.
The applicant spoke.
At approximately 6:48 p.m., Mayor Mooney opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 6:48 p.m.
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MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2017-
3964 amending Appendix “A”, “Unified Development Ordinance,” Section 4.2, “Official Zoning
Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning
district boundaries from PDD Planned Development District to PDD Planned Development
District on approximately 2.2 acres being a portion of Lot 1, Block 1, Jackson Estates, Phase One,
and being generally located at 3747 Rock Prairie Road West. The motion carried unanimously.
3. Public Hearing, presentation, possible action, and discussion regarding Ordinance No.
2017-3965 amending the Comprehensive Plan - Future Land Use & Character Map from
Business Park to Urban for approximately 11 acres generally located at 8822 Burgess Lane
and near the east intersection of State Highway 47 and Raymond Stotzer Parkway.
Jenifer Paz, Planning and Development, stated that applicant has requested an amendment to the
Comprehensive Plan’s Future Land Use and Character Map from Business Park to Urban in order
to request a rezoning that would allow for a multi-family land use. This property falls within the
Presidential Corridor Gateway District that is intended for the development of for businesses such
as research and development, office, and light industrial, which build upon the assets in the area
and protect and enhances this primary gateway into the City. She stated that the requested change
may have significant impacts on adjacently zoned properties, such as incompatibilities with
existing industrial office developments, and is the overall future land uses in the vicinity by
reducing the availability of land to serve as one of the City’s employment growth areas.
Land Use History:
2011 – ILA with City of Bryan resulting in significant infrastructure investments; adoption
of BioCorridor Planned Development District
2013 – Initiation of small area study for vicinity to consider land use
2014 – City Council and P&Z expressed thoughts & concerns on land use
2015 – City Council Economic Development Committee provided direction to maintain
Business Park land use outside BioCorridor & consider amendments case-by-case
This amendment to the comp plan must be approved if the following item for a rezoning is to be
approved.
The Planning and Zoning Commission heard this item at their September 16th meeting and voted
unanimously to recommended approval. Staff recommended denial.
The applicant spoke.
At approximately 7:34 p.m., Mayor Mooney opened the Public Hearing.
Max E. Brand, Navasota, represents the owners of the property. He stated that the owners are in
agreement with restrictions and support approving the item.
There being no further comments, the Public Hearing was closed at 7:36 p.m.
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MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember
Rektorik, the City Council voted five (5) for and two (2) opposed, with Councilmember Brick and
Harvell voting against, to adopt Ordinance No. 2017-3965 amending the Comprehensive Plan -
Future Land Use & Character Map from Business Park to Urban for approximately 11 acres
generally located at 8822 Burgess Lane and near the east intersection of State Highway 47 and
Raymond Stotzer Parkway. The motion carried.
4. Public Hearing, presentation, possible action, and discussion regarding Ordinance No.
2017-3966 amending Appendix A, “Unified Development Ordinance,” Article 4 “Zoning
Districts,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of
College Station, Texas by changing the zoning district boundaries from PDD Planned
Development District and R Rural to PDD Planned Development District on approximately
11 acres at 8822 Burgess Lane and near the intersection of State Highway 47 and Raymond
Stotzer Parkway.
Jenifer Paz, Planning and Development, stated that this request is to rezone approximately 11 acres
from PDD Planned Development District and R Rural to PDD Planned Development District.
There is a current PDD Planned Development District located on approximately 5.5 acres of the
subject property that allows specific GC General Commercial land uses in addition to all uses
allowed in BP Business Park. This request is to extend that PDD onto an additional 5.5 acres that
are currently zoned R Rural. In addition, the applicant is seeking to modify the existing PDD to
change the base zoning district from BP Business Park to GC General Commercial, and to allow
for multi-family and extended care/facility/convalescent/nursing home uses and mixed-use
structures. The proposed Concept Plan includes the list of proposed allowable uses -specific GC
General Commercial uses, all uses in BP Business Park and specific residential uses. The
development will follow all requirements of GC General Commercial zoning district with
buildings ranging in height from 20 feet to 72 feet following the Easterwood Airport height
restrictions. In an effort to accommodate as much flexibility as possible, the applicant has chosen
to not identify the location of land uses of the Concept Plan. The 11 acres may be only one, or a
mixture, of any of the allowable uses.
The Planning and Zoning Commission heard this item at their November 16th meeting and voted
unanimously to recommended approval. Staff recommends denial of the rezoning. Staff is
supportive of the extension of the existing PDD onto neighboring tracts but does not support the
proposal to include residential uses into the PDD.
The applicant spoke.
At approximately 7:57 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:57 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Rektorik, the City Council voted five (5) for and two (2) opposed, with Councilmember Brick and
Harvell voting against, to adopt Ordinance No. 2017-3966 amending Appendix A, “Unified
Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2, “Official Zoning Map” of the
Code of Ordinances of the City of College Station, Texas by changing the zoning district
boundaries from PDD Planned Development District and R Rural to PDD Planned Development
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District on approximately 11 acres at 8822 Burgess Lane and near the intersection of State
Highway 47 and Raymond Stotzer Parkway, with the condition that language is added to the end
of Exhibit B as follows: 2. Multifamily shall not be permitted in that portion of the property located
within the current and future DNL contour as described in the attached.. The motion carried
unanimously.
5. Public Hearing, presentation, possible action, and discussion regarding Ordinance No.
2017-3967 amending Appendix A, “Unified Development Ordinance,” Section 2.2 “Planning
& Zoning Commission”, Section 2.8 “Administrator”, Section 2.12 “Summary of Review
Authority”, Section 3.2 “General Approval Procedures”, and Section 3.4 “Plat Review” of
the Code of Ordinances of the City of College Station related to the review authority and
processing of preliminary plans.
Lance Simms, Director of Planning and Development Services, stated that this item originated
with the 2017 Planning & Zoning Commission’s Plan of Work and helps streamline the
development review process by allowing Preliminary Plans to be approved administratively unless
the applicant is seeking a waiver or discretionary item. He also stated that this is part of an ongoing
effort to review and streamline the development approval process. On August 30th, staff hosted
two public meetings to solicit feedback on proposed changes to the Unified Development
Ordinance, including preliminary plans.
Summary of Changes
Preliminary Plans approved administratively (by City staff) unless applicant is seeking a
waiver or action on discretionary item
Streamlined/updated information required with application (detailed survey data for
proposed streets or lots, hard copies, etc.)
Previously approved waivers do not have to be approved again with amendments to
Preliminary Plan
UDO Sections
Section 2.2 “P&Z Commission Powers and Duties
Section 2.8 “Administrator”
Section 2.12 “Summary of Review Authority”
Section 3.2 “General Approval Procedures”
Section 3.4 “Plat Review”
The Planning and Zoning Commission heard this item at their September 16th meeting and voted
unanimously to recommended approval.
At approximately 8:11 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:11 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2017-
3967 amending Appendix A, “Unified Development Ordinance,” Section 2.2 “Planning & Zoning
Commission”, Section 2.8 “Administrator”, Section 2.12 “Summary of Review Authority”,
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Section 3.2 “General Approval Procedures”, and Section 3.4 “P lat Review” of the Code of
Ordinances of the City of College Station related to the review authority and processing of
preliminary plans. The motion carried unanimously.
6. Presentation, possible action, and discussion regarding the appointment of
Councilmembers to boards and commissions.
The following appointments were made:
Architectural Advisory Committee: Bob Brick, Linda Harvell and James Benham
Art Council of the Brazos Valley: Bob Brick
Audit Committee: James Benham
Blinn College Brazos County Advisory Committee: Bob Brick (Alternate)
Brazos County Health Department: John Nichols
BV Community Emergency Operations Center Policy: Linda Harvell (Alternate)
BV Council of Governments Intergovernmental Committee: Bob Brick
Bryan/College Station MPO: John Nichols
Compensation and Benefits: Bob Brick
Council Transportation Committee: Linda Harvell (Chair) and Bob Brick
Economic Development: Barry Moore and John Nichols
Regional Transportation Committee for Council of Governments: Bob Brick (Chair)
Research Valley Partnership: Jerome Rektorik
Spring Creek Local Government Corporation: John Nichols (Council) and Julie Schutz
(Citizen Member)
7. Presentation, possible action, and discussion on future agenda items and revie w of
standing list of Council generated agenda items: A Council Member may inquire about a
subject for which notice has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal
to place the subject on an agenda for a subsequent meeting.
Councilmember Brick requested update on Comprehensive Plan.
8. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City
Council at 8:22 p.m. on Thursday, December 14, 2017.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary