HomeMy WebLinkAbout03/05/2018 - Workshop Minutes - City CouncilWKSHP030518 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
March 5, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell - absent
Barry Moore
John Nichols
James Benham
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:00 p.m. on Monday, March 5, 2018 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:00
p.m. on Monday, March 5, 2018 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
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City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
B. Consultation with attorney to receive legal advice; to wit:
Legal advice regarding extension of the City’s extraterritorial jurisdiction.
Legal advice regarding charter amendment elections.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-evaluation
City Manager
The Executive Session recessed at 5:11 p.m.
3. Take action, if any, on Executive Session.
No action was taken.
4. Presentation, possible action and discussion on items listed on the consent agenda.
No item for discussion.
5. Presentation, possible action, and discussion regarding an update on the Mitigation Bank
initiative.
Alan Gibbs, Assistant Director of Water Services, provided an update on an environmental study
that evaluated our three large well-field properties for their potential as Mitigation Banks. He
explained that certain properties that have stream segments or wetlands can be used as Mitigation
Banks, whereby environmental uplift is constructed on the property, and those improvements are
sold as credits for construction projects elsewhere that disturb or destroy those same environmental
aspects on those remote sites. Staff awarded a contract to Alan Plummer and Associates to perform
an environmental study on our properties to determine what uplift is possible. The uplift study is
complete and this presentation summarized the information shared with the US Army Corps of
Engineers and related State regulatory agencies on March 1, 2018.
The following feedback was provided at the March 1, 2018 meeting concerning our potential as a
Mitigation Bank:
Well-suited for Stream Credits
No other Mitigation Banks with Stream Credits in this Service Area
Not well-suited for mitigation for impacts to Endangered Houston Toad habitat
Recommend to adjust Service Area to stay within Fort Worth District boundary
Aquatic resources on boundaries need to be addressed
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Staff recommended that we seek proposals from Mitigation Bankers. There is m inimal efforts to
proceed to seek proposals and a final decision would be made after review of all proposals
received.
Council directed staff to move forward with seeking proposals from Mitigation Bankers.
6. Presentation, possible action, and discussion relating to receiving the annual audit reports
and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September
30, 2017.
Mary Ellen Leonard, Director of Fiscal Services, noted that the City's budgetary policies require
that the auditor jointly review the management letter and audit results with the Council within 30
days of receipt by the staff. The City’s overall net position is $569,605,505. The net investment
in Capital Assets is $414,241,813.
Jimmy Ingram, Ingram, Wallis & Associates, presented the results of the fiscal year 2017 audit
and the 2017 CAFR and noted that the Council can take great pride in the City’s financial
statements.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to accept the CAFR and the
Compliance and Single Audit reports. The motion carried unanimously.
7. Presentation, possible action, and discussion regarding two synthetic fields at Veterans
Park and Athletic Complex.
Donald Harmon, Director of Public Works, presented an overview two synthetic fields at Veterans
Park and Athletic Complex. The initial bid of these synthetic fields did not account for drainage
which must be addressed during the construction phase of the project. Studies have been made
and staff has attempted to find areas to decrease the cost of the project. Staff has identified two
options for the consideration of Council:
Option 1 - Base bid includes 2 synthetic fields, lighting, and parking lot
Option 2 - Base bid includes 4 bid alternates, the included restroom, walkways, bleacher
pads, and shade structures.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to recommend Option 2 that
includes 4 bid alternates, the included restroom, walkways, bleacher pads, and shade structures in
the amount of $1.55 of HOT tax funds. The motion carried unanimously.
8. Council Calendar
Council reviewed the calendar.
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9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks an d Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Transportation and Mobility Committee, TAMU Economic
Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment,
Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments.
Councilmember Benham reported on the BVWACS.
Councilmember Nichols reported on the Brazos County Health Dept.
Mayor Mooney reported on the IGC, RVP, and Transportation and Mobility Committee.
10. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 6:21 p.m. on Monday, March 5, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary