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Home My WebLink About11/28/1984 - Regular Minutes - Bryan College Station Library System Advisory Board III MINUTES OF A REGULAR MEETING , OF THE BRYAN LIBRARY BOARD November 28, 1984 1. On the 28th of November 1984, the Library Board of the City of Bryan, Texas, convened in regular session in the regular place in the Reading Area of the Library Building, at 5 p.m. with the following members present: ATTENDANCE Member Present Number of meetings Number of meetings, held since attended since appointment appointment Mrs. C. J. Allen, President X 108 88 Mr. Ed Madeley, Vice President X 15 15 Mrs. Willie Pruitt, Treasurer X 108 79 Judge Carolyn Ruffino X 15 13 Mr. Vic Paulos 37 22 Mrs. Wayne Gibson X 15 10 Mrs. Willie Belle Bogard 37 27 4111 Absent were Mrs. Willie Belle Bogard and Mr. Vic Paulos. Also present were Mrs. Clara B. Mounce, City Librarian, Mrs. Jerilynn Williams, Associate City Librarian, Mrs. Mary Ann Montoya, Secretary to the City Librarian, and Mr. Jack Koenig, representative from Texas Instruments. i 3. There were no visitors. 4. The October 17 minutes were corrected to include Mr. Vic Paulos, Mrs. Pat Allen, and Mrs. Wayne Gibson on the Space Needs Committee. 5. There was no monthly statistics report. 6. There were no committee reports. 7. In the Librarian's Report, Mrs. Mounce announced that the desk has arrived for the computer. Training for computer orientation is scheduled during February. 8. A. Unfinished Business - College Station Library Committee Report. Mrs. Mounce mentioned that she and Mrs. Pat Allen attended the Library Committee Meeting in College Station. Councilwoman Helen Chavarria was appointed by the Mayor as a representative to this committee. A proposal is being prepared for funding, space, and staff. The branch library • 41110 would be funded by the City of College Station. Regardless of what the committee decides, Mayor Halter said College Station will continue to support the Bryan Public Library with funding allocation. The point is being stressed that there should be cooperation between College Station and Bryan on the branch library. There will be another meeting on December 11. After the December 11 meeting, Clara will be able to give more information and facts to the Library Board. 9. A. New Business - Jack Koenig, representative from Texas Instruments. Mr. Jack Koenig, Training and Employee Development, Texas Instruments, noted that quality efforts in training TI employees takes much time and money. A reduced cost of $400 a day for one instructor to come to the library could be arranged. Five or six additional computers would be available during the training session for staff or city employees to use during training by personnel from Dallas. Two people can use each computer during the training session. The programs available are: Introduction to Operations of the TIPC, 3 hours; Introduction to MS Dos 2.11, 4 hours; Word Processing with Wordstar, 8 hours; Getting. Started with Multiplan, 6 hours; Introduction to Lotus 1-2-3, 8 hours; Advanced Lotus 1-2-3, 8 hours; PFS File and Report, 6 hours; DBase II, 6 hours. Training could be spread out over several days. Mr. Koenig noted that there is a new product: a very advanced small compact computer that will fit into a brief case. All Texas Instruments training would be done on Texas Instruments computers. Plans are for the Friends of the Library to pay 4110 original $400 for training for 8 hours on a Saturday. Then the trained volunteers would be on hand for training public. Mrs. Pat Allen, on behalf of the Library Board, thanked Mr. Jack Koenig for the presentation and information on computer training. She also again expressed appreciation for the computer donated by Texas Instruments. 10. Request for items for agenda: the Library Board noted that the December 19 meeting would not be held since most of the board members would not be able to attend the meeting. Instead, the board members agreed to furnish refreshments for the library staff on December 12. 11. Meeting adjourned at 6:20 p.m. rtigem,i Oct&e,-. Mrs. C. J. Allen, President Mrs. Clara B. Mounce, City Librarian r BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR NOVEMBER, 1984 SERVICES THIS YEAR LAST YEAR Days Open 24 23 4/0 Auditorium Usage 47 New Borrowers , 357 40 353 Renewed Borrowers 320 179 Replacement Borrowers Card 68 47 Overdue Notices 513 547 ROUNTREE ROOM Story Hours Attendance 245 203 Saturday Program 168 100 Class Visits & Tours/Attendance 10/310.. 6/126 Special Programs REFERENCE • Interlibrary Loan • 39 28 Questions 1,423_ 1,008 Reserves Notified 196 198 ELDERLY & HOMEBOUND Regular Print 60 85 Large Type Print 225 240 BOOKMOBILE Trips Made , 24 24 Adult Books Non-fiction 70 88 Fiction 504 416 Juvenile Non-fiction 166 , 255 Fiction 1,092 1,259 ' Redmond Terrace 466 673 Oak Hill-Johnson school area 340 222 Collier 115 108 K-Mart 407 646 A & M Methodist Church Day Care 93 90 Crestview Apt. 13 8 Raintree 139 181 Big Top Day Care 38 59 Manor East Mall 122 20 Carver 99 123 Ilik PREPARED BY 4/4 (e2)14, "er REVIEWED BY (km A LAkost-0=L-A-- , BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR DECEMBER, 1984 SERVICESTHIS YEAR LAST YEAR . . Days Open 25 26 410 Auditorium Usage 30 New Borrowers 219 47 249 Renewed Borrowers 306 183 Replacement Borrowers Card 41 48 Overdue Notices 633 747 , . ROUNTREE ROOM • Story Hours Attendance 112 378 Saturday Program 101 126 Class Visits & Tours/Attendance 7/81 4/132 Special Programs - 1/17 ' REFERENCE Interlibrary Loan • . ' 32 33 Questions 1,142 1,009 Reserves Notified 139 154 . . ELDERLY & HOMEBOUND . , - Regular Print410 (144 )\c\.1 68 Large Type Print . 6.. 216 , . BOOKMOBILE • . Trips Made 18* 15* Adult Books Non-fiction 53 78 Fiction , 481 289 Juvenile Non-fidtion 158 153 Fiction 1,028 1,034 Redmond Terrace 401 287 Oak Hill-Johnson school area 180 468 Collier 131 102 K-Mart • 428 511 A & M Methodist Church Day Care 135 . ** Crestview Apt. 18 3 • Raintree 232 166 Big Top Day Care - 40 Manor East Mall 150 35 Carver 66 52 * SchedUle is for 2 weeks with extended loan date ** Not a scheduled stop at this date , . 4111 PREPARED BY Lie/ -?e NA ' REVIEWED BY Ce4,c_A A 7,e,------_- _ ___ , - , BRYAN PUBLIC LIBRARY 11111 FINANCIAL REPORT ON COLLECTION DEVELOPMENT AND MISCELLANEOUS ACCOUNTS DECEMBER, 1984 CITY FUNDS: books, continuation service, magazines & newspapers, records, audio-visual CITY OF BRYAN ALLOCATION $ 31,662.75 CITY OF COLLEGE STATION ALLOCATION $ 23,554.93 MISCELLANEOUS FUNDS: books, records, audio-visual, capital outlay, miscellaneous expenditures RESTRICTED GIFTS: RESTRICTED GIFT-REGULAR ACCOUNT $ 14,920.24 4111 FRIENDS OF THE LIBRARY FUND $ 648.44 HEDGCOCK ESTATE $ 311.98 TODERO ESTATE: $ 2,317.97 TRUSTS: ROUNTREE ACCOUNT $ 331.77 F. LAW HENDERSON: TEXAS BOOKS ONLY $ 139.64 GRANTS: LSCA-STATE $ 3,528.69 TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT AND MISCELLANEOUS EXPENDITURES $ 77,416.41 MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 1,399.50 * * Includes funds for binding of gift books 4110 PREPARED BY e47( ,,, 2, REVIEWED BY MA. do • 111 7 .. s __ _ __ ._.. ___. _ .. _ ( __ .______ _ _ 12/31/34 CITY OF PRYAN PAGE 53 ' RFPORT ID: A1032 DETAIL LISTING OF OBLIGATIONS VS. BUDGET FOf BUDGET FI SCOL YEAR 1935 Iice p':,? AS OF 11/10/84 HAP? FUND: 100 GENERAL FUND AGENCY: 600 COMMUNITY SERVICES H ORGANIZATION: 6020 LIBRARY ACTIVITY.: CURRENT PERIOD I1 FISCAL YEAR-TO-DATE I OBJECT I I I CURRENT UNOBLIGATED -- I TOTAL I OUTSTANDING TOTAL I BUDGETED BUDGET 12 1„ CODE-DFSCRIPTIO'I I nBLIGATIONS I FNCI,JM?RANGES EXPENDITURES OBLIGATIONS I AMOUNT BALANCE PERCENT 11 I I I--- •� 1 4100 SUPERVISORY 4,378.00 0.00 3,756.00 8,756.00 54,115 45,359.00 83.8 T 1,1 4102 FULL TIME 14,700.71 0.00 25,172.25 25,172.25 211,029 185,856.75 89.1 % ' I 4103 PART TIME 1,677.97 0.00 2_,870.03 2,870.03 22,631 19,760.97 87.3 $ ;, NI 4109 HfLIOAY PAY 179.90 0.00 245.98 245.98 0 245.98- 0.0 9; 411n SICK PAY 492.36 0.00 929.52 929.52 0 929.52- 0.0 T 4111 VICATION PAY 429.90 0.00 1,092.07 1,092.02 0 1,092.02- 0.0 T. 11 !''H 4112 TERMINAL PAY 0.00 0.00 0.00 0.00 0 0.00 0.0 ' 4113 INJURY PAY 0.00 0.00 0.00 0.00 0 0.00 0.0 1 4114 MISC PAY. 21.13 0.00 21.13 21.13 0 21.13- 0.0 - 1 4115 UER!T PAY 365.00 0.00 730.00 730.00 0 730.00- 0.0 T 23 0 4120 RET1 E•4ENT 729.92. 0.00 1,326.94 1,326.94 12,031 10,704.06 89.0 K 20.672 17,885.15 86.5 4I21 FICA 1.556.S8 0.00 2,786.85 2,786.85 �.: 4127 HEALTH INS 987.36 0.00 1,413.01 1,913.01 12,559 10,675.99 84.8 % ' : 4123 LIFE INS 95.44 0.00 166.72 166.72 1,071 904.28 84.4 % ' 1 4124 WORKERS COUP 32.57 0.00 58.27 53.27 443 394.73 86.8 4125 UME'P CC'a? 84.40 0.00 166.69 166.69 962 795.31 82.7 T 1 '1 4126 DETTIL INS. 97.44 0.00 138.79 188.79 1,304 1,115.21 85.5 % c .i 0 601 APPR UNIT TOTL 25,818.98 0.00 46,424.20 46,424.20 336,847 290,422.80 86.2 I , I:, 4200 OFFICE SUP? 87.16 0.00 228.04 278.04 1,292 1,063.96 82.3 `? • 4201 ED'JCA SUPE 0.00 0.00 0.00 0.00 570 570.00 100.0 Y, ;.! 4202 PHrTOG SUPP 47.90 47.90 0.00 47.90 100 52.10 52.1 q -1 4203 POSTAGE 113.13 0.00 211.54 211.94 2,000 1,788.06 39.4 % , H 4204 PRINTING 569.94 602.19 . 176.51 779.70 2,531 1,752.30 69.2 T 4219 OTHER OFF 30.09 0.00 206.25 206.25 3,953 3,746.75 94.8 8 ,i 4720 'ATR VEH SUP? 47.99 0.00 88,26 98.26 1,290 1,201.74S3.2 PK. • 477 TrrLS E0 902 0.00' 0.00 657.00 657.00 25 632.00_528.0- % I•• 4242 JANITGR SUPP 33.45 0.00 56.85 56.85 595 539.15 90.4 r . 4251 8rT SUP,' 26.97 0.00 26.97 26.97 75 48.03 64.0 8 i;, I 4281 FIRST AID 0.00 0.00 0.00 0.00 10 10-.00-100.0 % I• 4289 OT CREW S'UPP 0.00 0.00 0.00 0.00 10 10.00 100.0 8 .1 602 6PP2 UNIT TOTL 956.83 650.09 1,651.82 2,301.91 12,451 1'0,149.75 81.5 J_ r L7 1• 4300 MTR VE.'1 MTN 43.47. 0.00 256.18 266.18 5,678 5,411.92 95.3 7 H 4302 OFF FUP/E0 0.00 0.00 385.00 585.00 1,195 800.00 67.5 7 „I 4304 FIRE AP MTN 0.00 0.00 0.00 0.00 20 20.00 100.0 8 , 5'i 4319 MACH/EQ MTN 0.00 0.00 0.00 0.00 100 100.00 100.0 II 51 o I S, 12