HomeMy WebLinkAbout05/16/1984 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
• OF THE BRYAN LIBRARY BOARD
May 16, 1984
1. On the 16th of May, 1984, the Library Board of the City of Bryan,
Texas, convened in regular session in the regular place in the
Reading Area located in the Library Building at 5 p.m. with the
following members present.
ATTENDANCE
Member Present No. of meetings held No. of meetings
today since appointment attended since
appointment
Mrs. C. J. Allen, President X 102 83
Mr. Ed Madeley, Vice President X 9 9
Mrs. Willie Pruitt, Treasurer X 102 74
Judge Carolyn Ruffino X 9 9
Mr. Vic Paulos X 31 18
Mrs. Wayne Gibson X 9 6
Mrs. Willie Belle Board X 31 24
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Also present were Mrs. Clara B. Mounce, City Librarian, Mrs. Jerilynn Williams,
Associate City Librarian, Mary Ann Montoya, secretary to the City Librarian,
Ms.. Sue Sommerfeld, Children's Librarian, Mrs. Glenda Duncan, Assistant Children's
Librarian, and Ms. Ann Watkins, Bookmobile General Clerk/Driver.
3. There were no visitors.
4. The minutes of the April 18th meeting were approved as mailed.
5. In discussion of the statistical report, Ms. Mounce noted that the circulation
had slowed down for the month which is traditional for the month of April. The
library issued 97 new cards to Aggies during the month of April. Ms. Mounce
explained there are many reasons why the Aggies use our library as much as
they do: we have many items on our shelves; the parking situation is not as
hectic as on campus; those needing to do extensive research use the TAMU
library and our library; they use the reference material that is available
in our library for checking out and does not have a time limit as those on
the reserved shelves at the TAMU libary. With our display at the TAMU library,
there was much publicity.
Ms. Robbin Olsen, person responsbile for the display at the TAMU library, has
been granted a leave of absence to be an intern at the World's Fair with the
Theatre Production for Young Adults. This will be an educational experience
for Robbin and will also generate publicity for the Bryan Public Library.
Our Children's Librarians have been visiting the local schools and
• spreading the word about the summer reading program.
6. There were no committee reports
7. Ms. Mounce mentioned in her Librarian's Report that she is working on the
budget for the next fiscal year. Ms. Mounce would like to see the part-
time Librarian I position increased to a full-time position in the next
fiscal year.
8. Unfinished Business : Telephone System for Library. The specifications have
been written. Ms. Mounce and Tim Adams had an interview with the City
Manager regarding the new phone system. Ms. Mounce stated that Tim Adams
had been very helpful in putting together the specifications for the City
Manager. This new phone system will relieve the city's ROLM System. A
log is being kept this week to give an indication of the number of calls
going out of and coming in to the library.
Unfinished Business: Minolta Reader/Printer. The Friends of the Library
are ready to sign a contract to purchase the reader/printer. It will have
a 90-day delivery date. We will be able to purchase microfilm format for
periodicals.
Unfinished Business: Polaroid Cameras. Bryan Public Library will receive
ten cameras. The cameras will be checked out, but the time limit has not
been determined. We will keep one on hand in the library for library use.
• 9. 1. New Business: Summer Reading Program. Ms. Mounce introduced the
Children's Librarians: Ms. Sue Sommerfeld and Mrs. Glenda Duncan. The
Theme for the summer reading program will be Magical Mysteries.
Miss Sommerfeld displayed her latest art work: Sesame Street characters.
Mrs. Duncan stated that registration begins June 1 for the reading program.
The program is open to children of all ages (readers and pre-readers) . It
will be a contracted type of program. A child can decide how many books
he or she thinks he can complete in the three month period. When the child
reaches the contracted number, he will receive a certificate, a coupon from
McDonald's, and bookmarks. There will be a minimum number of 3 books
required but no maximum. The big kick-off "Come Paint Your Fantasy" will
involve painting a mural with tempera paint on the sides of the old Eagle
building. The children's librarians will provide stencils for those
children who need help. Mrs. Bogard mentioned that McDonald's should be
commended for its continued support of the Bryan Library summer reading
program.
2. New Business: Family Night Movies. Feature length movies will be shown
each Tuesday night at 6:30, June 5 through August 28. The first movie will
be "Silent Running" a science fiction movie, in June we will also show
"Xanadu," and several CTLS films are scheduled for the summer. There is
also a "Travel Log" scheduled for arm chair travelers. July 3 we will
show the movie, "1776." We will also show an Alfred Hitchcock or similar
type of movie. "Little Miss Marker" is also a possibility for late August
and another musical is also a possibility. The film series is again co-
ilsponsored by Friends of the Library and the Arts Council. This is the second
year for this arrangement.
3. New Business: Bookmobile Schedule. Miss Ann Watkins discussed the
activities for the summer reading program and the bookmobile schedule.
The Bookmobile will issue "wands" to children, will have poster displaying
the Magical Mysteries theme and they will begin registration June 4.
Miss Watkins will be a guest disc jockey May 31 on KTAM. Ms. Watkins
displayed a map of the summer scheduled bookmobile stops, these stops
are in addition to the regular stops, and it is essentially the same
summer schedule as last year. Seven weekly stops, three bi-weekly
stops, and one monthly stop make up the summer schedule for the bookmobile.
The bookmarkers list the summer activities, including a karate show, magic
show, craft sessions. On July 18 there will be a magic show and a magic
workshop on August 1. Jeri Williams will dress up as a gypsy. The
magician, Carl Seagren, performs tricks and illusions. Use of art,
posters, bookmarks are all used to contribute to the summer reading
program.
10. Request for items for agenda.
11. Meeting adjourned at 6:30 p.m.
� . e.Q. (%,
Mrs. C. J. Alen, President Ms. Clara B. Mounce, City Librarian
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• • •
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• BRYAN PUBLIC LIBRARY
FINANCIAL REPORT ON COLLECTION DEVELOPMENT
AND MISCELLANEOUS ACCOUNTS
MAY, 1984
CITY FUNDS: $ -0-
books, continuation service, magazines & newspapers,
records, audio-visual
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ROUNTREE ACCOUNT: 823.38
F. LAW HENDERSON: Texas Books 5.22
LSCA GRANT: State: -0-
RESTRICTED GIFTS:
REGULAR FUND: 8,048.30
COLLEGE STATION FUND: 17,117.22
• FRIENDS OF THE LIBRARY FUNDS: 382.35
HEDGCOCK ESTATE: 311.98
TODERO ESTATE: 2,317.97
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT
AND MISCELLANEOUS EXPENDITURES $ 29.006.42
MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 60.00 ,
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PREPARED BY /2.4C *7e/13/& REVIEWED BY 2&'cc- fi) L61w&&
BRYAN PUBLIC LIBRARY MONTHLY 'REPORT FOR MAY, 1984
SERVICESTHIS YEAR LAST YEAR
Days Open 27 26
4110
Auditorium Usage 59
New Borrowers
301 75
355
Renewed Borrowers ' 273 253
Replacement Borrowers Card 55 54
Overdue Notices 684 636
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ROUNTREE ROOM •
Story Hours Attendance 229 468
Saturday Program 158 81
Class Visits & Tours/Attendance 10/414 43/871
Special Programs
I . - REFERENCE
Interlibrary Loan 43 39
Questions 1,247 1,231
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Reserves Notified 241 181
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ELDERLY & HOMEBOUND
Regular Print 53 52
, • Large Type Print 201 235
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BOOKMOBILE . . '
Trips Made , 27 23
Adult Books
Non-fiction 77 117 '
Fiction ' 461 589
Juvenile
Non-fidtion 271 310
Fiction 1,181 1,464
Redmond Terrace 574 627
Oak Hill-Johnson school area 414 ' 434
Collier 24 54
K-Mart • 831 796
A & M Methodist Church Day Care 86 85 .
Crestview Apt. 6 29
Raintree 147 245
Big Top Day Care -0- *
Manor East Mall 57 *
Carver 49 *
* Not a scheduled stop at this date.
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PREPARED BY 44, 14,4t. REVIEWED BY a6,0 A L141aboof .
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