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Home My WebLink About07/18/1984 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING • OF THE BRYAN LIBRARY BOARD July 18, 1984 1. On the 18th of July, 1984, the Library Board of the City of Bryan, Texas, convened in regular session in the regular place in the Reading Area of the Library Building, at 5 p.m. with the following members present. ATTENDANCE MEMBER Present No. of meetings held No. of meetings today since appointment attended since appointment Mrs. C. J. Allen, President 104 84 Mr. Ed Madeley, Vice President X 11 11 Mrs. Willie Pruitt, Treasurer X 104 75 Judge Carolyn Ruffino X 11 10 Mr. Vic Paulos X 33 19 Mrs. Wayne Gibson 11 7 Mrs. Willie Belle Board 33 25 Absent were Mrs. C. J. Allen, Mrs. Wayne Gibson, and Mrs. Willie Belle Bogard. Also present were Mrs. Clara B. Mounce, City Librarian, Mrs. Jerilynn Williams, • Associate City Librarian, Mrs. Nan Ross, Reference Librarian, Mary Ann Montoya, secretary to the City Librarian. 3. There were no visitors. 4. The minutes of the June 20th meeting were approved as mailed. 5. In a discussion of the monthly report, Ms. Mounce noted that the library's electrical bill has been down each month, and that there is a savings in this area for this year. Children's circulation increased 2,000 over last year's figures. Stage Center still has not made any request to use the old Eagle building. A flyer publicizing the Friends of the Library is being distributed at the circulation desk. 6. There were no committee reports. 7. In the Librarian's Report, Ms. Mounce described the successful children's magic show. There were 315 children and 90 adults at the magic show performed by Carl Seagren. We have had over 1,500 children register for the summer reading program. She also noted that Mr. Ed Madeley went to the Arts Council to represent the Friends. Mr. Madeley mentioned it might be possible to get foreign students come to the library in their native costumes to provide a program for the children. • 8. A. Unfinished Business: Budget Update. The request for extending our • part-time librarian position to a full-time position is very favorable. The City of Bryan has requests for over 100 new employees. The City of College Station has increased its allocation to the Bryan Public Library to $30,000 instead of $25,000. Ms. Mounce noted that she hopes the City will up-grade the driver clerk on the Bookmobile. B. Unfinished Business: Telephone Bids. All the phone bids are in and Centurion was low bid. If needed, the Friends will help with funds for direct purchase to add the paging system to the phone. The library's old phones will go to another division of the city. C. Unfinished Business: Termites. The cost for the termite treatment was $1,600. The job has been completed, and Herwald did an excellent job, Ms. Mounce stated. D. Unfinished Business : Local History Documents. In the Charlie Griesser memorabilia that was given to the library there is an 1871 amendment to the Fire Department Charter. Dr. Rand Evans has offered an archival microfilm camera to film the material. E. Unfinished Business: Literacy Program. The Literacy Program proposal has been submitted to the Central Texas Library System and we expect to hear in September if it will be approved. The local Continuing Education and Community Education groups do not have adult literacy programs. • 9. New Business: Section Review, Indexes. Mrs. Nan Ross, Reference Librarian took the Library Board through a tour of indexes. A 10 to 15 minute short tour of a library section is planned for each board meeting. Mrs. Ross mentioned that the Index Tables are set at eye level. She pointed out the Junior and Senior Public Library Catalogues, Facts on File, Book Review Digest, Book Review Index, Song Index, Books in Print, and Forth Coming Books in Print. She also pointed out Large Type Books in Print Catalogues, Essay Index, Grangers Index to Poetry, Play Index, and telephone directories for Texas cities. Mrs. Ross mentioned how important and popular the Car Repair. Manuals are. She mentioned that the School of Architecture at Texas A&M gives us Sweet's catalogues, 18 volumes that are useful for specifications of equipment, furnishings and products. She also pointed out the uses of the Manufacturers Indexes and the IRS Forms. The Magazine Index and the Austin Public Library catalogue are on microfilm and are very popular. She also noted that the local history files are growing. 10. Request for items for agenda: Mr. Vic Paulos asked if many young children are being left unattended in the library. Mrs. Mounce mentioned that is very seldom, but the children are over 7 years of age. 11. Meeting adjourned at 6:30 p.m. (2e6 ei,AA Mrs. C. J. Allen, President Ms. Clara B. Mounce, City Librarian • S . ip r \r 08/08/84 CITY OF BRYAN .. •,•,._;_:;,4L,l _Ly...,.. PAGE 50 REPORT ID: A10zP DETAIL 1ISTING OF 084LGATIONS VS. B_UDGfT ) ' FOR BUDGET FISCAL YEAR ,1984 AS OF 07/31/84 �< 1- FUND: 100 GENERAL FUND AGENCY: 600 COMMUNITY E SUPPORT SERVICES - 0 = --- - -- 0 ORGANI7ATTON: 6025) LIBRARY ACTIVITY: 9 CURRENT PERIOD FISCAL YEAR-TO-DATE . 0 OBJECT I------I------------- -----------I CURRENT UNOBL IGATED " ' 0 " - --------1 TOTAL I OUTSTANDING TOTAL I BUDGETED BUDGET �0 , , CODE-DESCRIPTION 1 OBLIGATIONS I ENCUMBRANCES EXPENDITURES OBLIGATIONS I AMOUNT BALANCE PERCENT „ D ' - . q4100 SUPERVISORY 3.553.42 0.00 38.527.68 38,527.68 49,547 11,019.32 22.2 B i0 14102 FULL TIME 19,345.87 0.00 143,716.30 143,716.30 192,465 48,748.70 25.3 % " C " 14103 PART TIME 2,389.10 0.00 14,091.24 14,091.24 24,454 10,362.76 42.4 % 222, ( 18 4109 HOLIDAY PAY 862.90 0.00 5,435.40 5,435.40 0 5,435.40- 0.0 % , . 4110 SICK PAY 247.17 ,. 0.00 5,289.33 5,289.33 0 5,289.33- 0.0 % - O 2° 4111 VACATION PAY 1,878.01 0.00 7,106.33 7,106.33 0 7,106.33- 0.0 % u 4112 TERMINAL PAY 0.00 0.00 289.64 289.64 0 289.64- 0.0 1 20 • -• 4114 MISC PAY 275.19 0.00 1,165.23 1,165.23 0 1,165.23- 0.0 % 29 "• ) n 4115 MERIT PAY 0.00 0.00 4,453.00 4,453.00 4,919 466.00 9.5 1 ;0, ' 2, 4170 RETIREMENT 915.99 0.00 7,450.59 7,450.59 9,361 1,910.41 20.4 % . 4121 FICA 2,008.28 0.00 15,244.35 15,244.35 18,257 3,012.65 16.5 1 " -1 D 2` 4122 HEALTH INS - 791.10 0.00 8,438.40 8,438.40 10,126 1,687.60 16.7 % . 4123 TIFF INS - 76.80 0.00 795.20 795.20 962 166.80 17.3 1 ,0 32n4124 WORKERS COMP 39.32 0.00 299.39 299.39 544 244.61 45.0 1 39 20 ul 20 4125 UNEMP COMP 83.98 0.00 848.64 848.64 962 113.36 11.8 1 8 9° 4126 DENTAL INC_ 91.35 0.00 974.40 974.40 1.169 194.60 16.6 121 '0 601 APPR UNIT TOTL 32,558.48 0.00 254,125.12 254,125.12 312,766 58,640.88 18.7 " 4200 OFFICE SUPP 49.84 0.00 984.73 984.73 1,098 113.27- 10.3 1 ' '9 4201 EDUCA SUPP 0.00 303.65 6.12 309.77 650 340.23 52.3 1 ' 4202 PHUIDE SUPP 0.12 0.00 54.60 54.60 100 45.40 45.4 % 4203 POSTAGE 8.22 0.00 1,345.78 1,345.78 2,000 654.22 32.7 1 1;' ... " 4204 PRINTING 9.05 200.93 1,112.81 1,313.74 1,600 286.26 17.9 1 ;, t 0_-4.219 OTHER OFF 385.35 432.88 3,256.34 3,689.22 3,838 148.78 3.9 1 • 4220 MTR VEH SUPP 100.93 0.00 686.24 686.24 1,540 853.76 55.4 1 5, • 4222 TOOLS EQ SUP 0.00 0.00 25.00 25.00 25 0.00 0.0 2 ; L_ i2 4747 JANITOR SUPP 0.00 0.00 4.83 4.83 40 35.17 87.9 1 56 " 4251 BOT SUPP 25.70 0.00 - 73.66 73.66 75 1.34 1.8 1 C " 4281 FIRST AID 0.00 0.00 2.02 2.02 10 7.98 79.8 1 53 (. i0 4289 OT CREW SUPP 0.00 0.00 4.73 4.73 10 5.27 52.7 1 60 El. 602 APPR UNIT TOIL 578.97 937.46 7,556.86 8,494.32 10,986 2,491.68 22.7 s;- +e e+ ,9 4300 MTR VEH MTN 12.76 0.00 505.42 505.42 1,000 494.58 49.5 1 65 °% S0 4302 OFF FUR/EQ 99.00 0.00 544.50 544.50 920 375.50 40.8 % s, 0, 4304 FIRE AP MTN 0.00 0.00 0.00 0.00 20 20.00 100.0 1 00 02 4319 MACH/EQ MTN 0.00 83.00 16.91 99.91 100 0.09 0.1 % c. 00 4320 BLDG MAINT 1,581.00 0.00 1,581.00 1,581.00 20,000 18,419.00 92.1 1 '° C. SS• ' 2] c 00 29 F_ L (., • BRYAN PUBLIC LIBRARY FINANCIAL REPORT ON COLLECTION DEVELOPMENT AND MISCELLANEOUS ACCOUNTS JULY, 1984 CITY FUNDS: $ 478.16 books, continuation service, magazines & newspapers, records, audio-visual ROUNTREE ACCOUNT: 778.50 F. LAW HENDERSON: Texas Books '5.22 LSCA GRANT: State: -0- RESTRICTED GIFTS: REGULAR FUND: 8,424.75 COLLEGE STATION FUND: 12,116.42 FRIENDS OF THE LIBRARY FUNDS: 341.71 411 HEDGCOCK ESTATE: 311.98 TODERO ESTATE: 2,317.97 TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT AND MISCELLANEOUS EXPENDITURES $24,774.71 MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 97.00 111110 PREPARED )54;14%5f'741,/ >t REVIEWED BY 69,4UL;L BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR .TTTT,Y, 1AR4 SERVICES THIS YEAR LAST YEAR Days Open 25 26 IP' Auditorium Usage 19 23 New Borrowers 386 422 Renewed Borrowers 394 267 Replacement Borrowers Card 121 41 Overdue Notices 574 468 ROUNTREE ROOM Story Hours Attendance -- 63 Saturday Program 141 113 Class Visits & Tours/Attendance 1/9 -- Special Programs 525 230 REFERENCE Interlibrary Loan 44 36 Questions 1,094 1,145 Reserves Notified 268 186 ELDERLY & HOMEBOUND . Regular Print 44 33 Large Type Print 224 203 BOOKMOBILE Trips Made 36 23 Adult Books Non-fiction 150 109 Fiction 769 539 Juvenile Non-fiction 446 384 . Fiction 2,180 1,970 ' Redmond Terrace 1,066 784 Oak Hill-Johnson School area 443 450 K-Mart 805 1,126 Crestview Apts. 22 _I -17 Raintree 435 309 Steep Hollow 151 11 Manor East Mall 143 120 Brushy 76 56 Bonham Park 170 99 La Brisa/Rockwood 279 - 87 Carver 198 213 326LLA_ A. 1711%etAAAL-c-1,_ PREPARED BY 6 iii _• l, l J REVIEWED BY