HomeMy WebLinkAbout04/18/1984 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING
• OF THE BRYAN LIBRARY BOARD
April 18, 1984
1. On the 18th of April, 1984, the Library Board of the City of Bryan,
Texas, convened in regular session in the regular place in the
Reading Area located in the Library Building at 5 p.m. with the
following members present.
ATTENDANCE
Member Present No. of meetings held No. of meetings
today since appointment attended since
appointment
Mrs. C. J. Allen, President X 101 82
Mr. Ed Madeley, Vice President X 8 8
Mrs. Willie Pruitt, Treasurer X 101 73
Judge Carolyn Ruffino X 8 8
Mr. Vic Paulos X 30 17
Mrs. Wayne Gibson 8 5
Mrs. Willie Belle Bogard X 30 23
• Absent was Mrs. Wayne Gibson.
Also present were Mrs. Clara B. Mounce, City Librarian, and Mary Ann Montoya,
secretary to the City Librarian.
3. There was one visitor: Mike Kennedy, from KORA.
4. The minutes of the March 21st meeting were approved as mailed.
5. In a discussion of the statistical report, Ms. Mounce made an explanation
on the March circulation and usage. Overdues are fewer and much improved.
6. There were no committee reports.
7. Librarian's Report: Ms. Mounce mentioned the Bataphone procedures are
going very smoothly. Open purchase orders make encumbrances easier.
8. A. Unfinished Business: Policy on Children Left Unattended in the Library.
Ms. Mounce handed out a typed copy of policy with the age left blank. It
will be put into effect using age 7. Ms. Mounce said she would personally
prefer the age of 9. Mrs. Allen mentioned that we should date the policy
and make it subject to review after summer, because so many children use
the library during the summer months. This summer, the Bryan Police
Department is willing to do a program with the Bryan Public Library to
make parents/children more aware of safety. The new policy will be
• publicized by posting it in the library. Judge Ruffino mentioned that
it would help to have the policy posted in one or two places; this
would make it easier for parents to understand if they can see a
posted policy applying to all children and parents. Ms. Mounce will
add this to the policy book and forward a copy to Tim Adams as a
policy endorsed by the Library Board. Motion by Mi:. Vic Paulos and
seconded by Judge Carolyn Ruffino. Vote was unanimous.
B. Unfinished Business: Computers and the Library. Ms. Mounce said
that the maintenance on the IBM 3 computer Mr. Paulos had offered
would not be feasible for the Bryan Public Library. The Central Library
System is expected to purchase a micro computer for the library. What-
ever computer is purchased, staff development would be very important
in order to train patrons. Ms. Mounce mentioned that Baker and Taylor
is also looking into more automation and we might benefit from this
innovation.
C. Unfinished Business: TLA Conference. Ms. Mounce announced that she
and Jerilynn Williams were able to make many contacts at the TLA Conference -
in Corpus Christi. They met several authors and talked to jobbers. They
saw the newest version of a reader/printer - the first one of its type on
the market. It is coin operated. At the Friends of the Library meeting
in May there will be a discussion on the purchase of a reader/printer.
Texas A&M University is also thinking about buying this same machine, a
dry positive printer. Ms. Mounce announced that the Polaroid Company
will give the library four cameras with no strings attached. They can
•
be checked out to patrons, and they suggest the library keep one in the
office for library use. The Polaroid Company will replace free of charge
any camera that is lost in circulation or broken.
Unfinished Business: Telephone Listing. We are doing some research and
looking into the information provided by GTE because we may be getting a
phone system just for the library, :separate from the City, Ms. Mounce
related. The GTE salesman was in the library today for preliminary talk.
A decision must be made before July 1 because the new phone directory is
put together then. GTE said they can install a phone paging system -
sound boxes that can be used with the telephone. As far as intercity
lines, the library would want to keep one intercity line to call Finance/
Purchasing, etc. Without this one line, we would have to call the city
phone number and wait for them to answer.
9. Annual Report: Instructions were not included in the annual report
information given to the board members because they are very lengthy.
Total money expended October 1982 - September 1983 (City of Bryan FY)
was increased and much of this was due to increase in salaries. The
report included the CETA and STEP workers. The annual circulation for
paintings is three times per year and the sculptures is one time per
year. Total items owned by the Bryan Public Library is 130,528 as
compared to FY 1981-82's 126,000. Circulation figures were up 10%
overall. Each item owned by the Bryan Public Library goes out an
411
average of three times each year. Ms. Mounce explained that revenue
OP included the replacement of lost cards which was increased from $1 to
$3. Overdues and replacements/lost fines doubled. The Photocopier
which was donated by the Friends of the Library has now paid for itself
and made approximately $200 profit. Library cards for out of the county
residents cost $24 each year. For Brazos County residents, the first
card is free. A total of $576 was collected in FY 1982-83 for out of
county library cards issued. Out of county residents must renew the
card each year; $24 each time. In-county residents are now renewing
cards each year instead of every three years; this makes it easier to
keep up with the current addresses and the library has better records
on patrons.
10. Request for items for next agenda: Budget (job descriptions are being
reviewed and bookmobile driver position will probably be reclassified).
11. Meeting adjourned at 6:30 p.m.
410
(XA&A. 00 C-610
Mrs. C. J. Allen, President Ms. Clara B. Mounce, City Librarian
BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR APRIL. 1984
SERVICES THIS YEAR LAST YEAR
Days Open 25 26
• Auditorium Usage 66 83
New Borrowers
366 391
Renewed Borrowers 292 221
Replacement Borrowers Card - 89 30
Overdue Notices . 640 553
ROUNTREE ROOM
Story Hours Attendance 236 591
Saturday Program 83 155
Class Visits & Tours/Attendance 52/369 35/624
Special Programs 1/35
REFERENCE •
Interlibrary Loan 22 54
Questions 1,809 1,602
Reserves Notified 192 207
ELDERLY & HOMEBOUND
Regular Print 64 64
410 Large Type Print 179 264
BOOKMOBILE
Trips Made 25 30
Adult Books
Non-fiction 75 106
Fiction 389 482
Juvenile
Non-fidtion 186 366
Fiction 1,318- 1,791
Redmond Terrace 559 593
Oak Hill-Johnson school area 234 460
Collier 112 98
K-Mart 522 741
A & M Methodist Church Day Care 115 102
Crestview Apt. 13 24
Raintree 311 241
Big Top Day Care 44 15
Manor East Mall 113 7';
Carver 66
* Not a scheduled stop at this time.
•
A /
PREPARED BY C..4,e/aV `K, REVIEWED BY d@Uvek ()) )1\-(3-S(11)
BRYAN PUBLIC LIBRARY
FINANCIAL REPORT ON COLLECTION DEVELOPMENT
AND MISCELLANEOUS ACCOUNTS
APRIL, 1984
CITY FUNDS: $ 0,748.92
books, continuation service, magazines & newspapers,
records, audio-visual
•
ROUNTREE ACCOUNT: 823.38
F. LAW HENDERSON: Texas Books 54.24
LSCA GRANT: State: -0-
RESTRICTED GIFTS:
REGULAR FUND: 7,988.30
COLLEGE STATION FUND: 17,974.64
FRIENDS OF THE LIBRARY FUNDS: 454.35
1111 HEDGCOCK ESTATE: 311.98
TODERO ESTATE: 2,317.97
TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT
AND MISCELLANEOUS EXPENDITURES $ 36,673.78
MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 973.25
AI/
PREPARED BY d',, g.,•/;,,eiA/7" REVIEWED BY
• •
04/27/84 CITY OF BRYAN PAGE 50
REPORT ID: A103P DETAIL LISTING OF OBLIGATICNS VS. BUDGET
FOR BUDGET FISCAL YEAR 1984 C
AS OF 03/31/84
:I FUND: 100 GENERAL FUND AGENCY: 600 COMMUNITY & SUPPORT SERVICES ;'
1 r
ORGANIZATION: 6020 LIBRARY ACTIVITY: !
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CURRENT PERIOD ` - FISCAL YEAR-TO-DATE
OBJECT I - I I CURRENT UNOBLIGATED - . ,
_________________I TOTAL I OUTSTANDING TOTAL 1 BUDGETED - BUDGET •
m CODE-DESCRIPTION I OBLIGATIONS 1 ENCUMBRANCES EXPENDITURES OBLIGATIONS 1 AMOUNT BALANCE PERCENT '11
1 I I -
1}
°. 4100 SUPERVISORY 4,007.42 0.00 22,857.40 22,857.40 47,404 24,546.60 51.8 %
4102 FULL TIME 12,525.28 0.00 78,867.57 78,867.57 192,240 113,372.43 59.0 $
�, 4103 PART TIME 2,019.46 0.00 12,464.95 12,464.95 24,454 - 11,989.05 49.0 % I.,
- a
m 4109 HOLIDAY PAY 28.14 0.00 4,335.98 4,335.98 0 4,335.98- 0.0 X •
4110 SICK PAY 1,00 7.03 0.00 3,634.53 3,634.53 0 3,634.53- 0.0 X
4111 VACATION PAY 771.59 0.00 3,235.77 3,235.77 0 3,235.77- 0.0 %
• 4112 TERMINAL PAY 289.64 0.00 289.64 289.64 0 5 289.64- 0.0 %
. 4114 MISC PAY 81.31 0.00 _679.76 _ 679.76 - 0 679.76- - 0.0 % -
. 4115 MERIT PAY 0.00 0.00 4,453.00-. 4,453.00 0 4,453.00- 0.0 % J:a
• n 4120 RETIREMENT 678.57 0.00 4,544.20 4,544.20 9,361 4,816.80 51.5 $ 13
= n 4121 FICA 1,458.83 0.00 • 8,987.15 8,987.15 18,257 9,269.85 50.8 %
n 4122 HEALTH INS 843.84 0.00 5,115.78 5,115.78 10,126 5,010.22 49.5 %
4123 LIFE INS 80.32 0.00 478.08 478.08 - 962 483.92 50.3 % ...
9 . 4124 WORKERS COMP 30.34 0.00 171.84 171.84 544 372.16 68.4 % '
E _: 4125 UNEMP COMP 88.40 0.00 508.30 508.30 962" 453.70 47.2 % l '
A 4126 DENTAL INS. 97.44 0.00 590.73 590.73 1,169 578.27 49.5 %
g 10
B . 601 APPR UNIT TOTL 24,007.61 0.00 151,214.68 151,214.68 305,479 154,264.32 50.5 1'S
f= 4200 OFFICE SUPP 42.21 0.00 626.52 626.52 1.098 471.48 42.9 %
4201 EDUCA SUPP 0.00 0.00 4.35 4.35 650 645.65 99.3- %
4202 PHOTOG SUPP 0.00 0.00 4.00 4.00 100 96.00 96.0 % i°fi
f 4203 POSTAGE 128.50 0.00 924.26 924.26 2,000 1,075.74 53.8 1
ffi 4204 PRINTING 264.29 443.06 362.70 805.76 1,600 794.24 49.6 %
• 4219 OTHER OFF 109.09 570.11 1,940.57 2,510.68 3,838 1,327.32 .„ 34.6 1 _ _
. 4220 MTR VEH SUPP 89.60 0.00 345.66 345.66 1,540 1,194.34 77.6 R
• 4222 TOOLS EQ SUP 0.00 0.00 19.95 19.95 25 5.05 20.2 R 5,
4242 JANITOR SUPP 0.00 0.00 4.83 4.83 40 35.17 87.9 % .,
. 4251 BOT SUPP 0.00 0.00 0.00 0.00 75 75.00 100.0 1
. 4281 FIRST AID 0.00 0.00 2.02 2.02 10 7.98 79.8 %
„
n 4289 OT CREW SUPP 0.00 0.00 2.48 2.48 10 7.52 75.2 1
25 602 APPR UNIT TOIL 633.69 1,013.17 4,237.34 5,250.51 10,986 5,735.49 52.2 I.
6 fil
F. . 4300 MIR VEH MTN 2.75 0.00 352.27 352.27 1,000 647.73 64.8 % 5141E 1-
. 4302 OFF FUR/EQ 0.00 0.00 544.50 544.50 920 375.50 40.8 1
4304 FIRE AP MTN 0.00 0.00 a 0.00, ^ 0.00, 20 20.00 100.0 % =fi
f, 4319 MACH/EQ MTN 0.00 0.00 16.20 16.20 -100 _ 83.80 ` 83.8 I 61
. 4320 BLDG MAINT 0.00 0.00 0.00- 0.00 20,000 20,000.00 100.0 % fid
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