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HomeMy WebLinkAbout03/21/1984 - Regular Agenda Packet - Bryan College Station Library System Advisory Board • AGENDA BOARD OF TRUSTEES OF THE BRYAN PUBLIC LIBRARY WEDNESDAY, MARCH 21, 1984 - 5:00 P.M. READING AREA - LIBRARY BUILDING IL. Call to order 2. Roll call of members 3. Recognition of visitors 4. Previous minutes 5. Monthly statistics 6. Committee reports 7. Librarian's Report 8. Unfinished Business A. Policy for children under 9 left unattended in library. • 9. New Business A. Library's listing in telephone directory B. Librarians to TLA Conference in April C. Annual report 10. Request for items for agenda 11. Adjournment • • • r.. Sr 02/2.4/84 CITY OF BRYAN PAGE 50 REPORT I0: 4103P DETAIL LISTING OF OBLIGATIONS VS. BUDGET -- _-- OiF $tJOGET FISCAL YEAR T984 T- c. Id AS OF 01/31/84 FUND: 100 UtNtRAL hUNU AUtdLr: 600 LU.MMUN1IY L SurrUKI tKViLt] ORGANIZATION: 6020 LIBRARY ACTIVITY: CURRENT PERIOD FISCAL YEAR-TO-DATE ,i - OBJECT I I I LUKKtN1 1NU0L10..ItU I TOTAL I OUTSTANDING TOTAL 1 BUDGETED BUDGET 15 ; 1„1 CODE-DESCRIPTION I OBLIGATIONS I ENCUMBRANCES EXPENDITURES _-OBLIGATIONS I AMOUNT BALANCE---- PERCENT ;, 1, I I -I- is14 s 4100 SU6ERVISORY 3,925.07 0.00 14,737.98 14,737.98 47,404 32,666.02 68.9 % ,5 4102 FULL TIME 18,016.12 U.UU 52, (49.03 5L,(49.03 192,240 139,49U.97 (2.6 X •' „i 4103 PART TIME 2,916.56 0.00 8,438.18 8,438.18 24,454 16,015.82 65.5 % u ,:,; 4110 4109 HOLIDAY PAY 1,904.91 0.00 4,281.20 4,281.20 0 4,281.20- 0.0 % .• ; 4110 SICK PAY 1,035.28 U.UU C,U91.(15 L,UY1.85 V L,091.85- 0.0 A .1 n :o 4111 VACATION PAY 870.64 0.00 2,412.90 2,412.90 0 2,412.90- 0.0 $ F. ' 4114 MISC PAY 84.69 0.00 469.76 469.76 0 469.76- 0.0 % ;z „1 4115 MERIT PAY .0.00 0.00 4,453.00 4,453.00 U 4,453.00- U.0 X ,9 - Inl 4120 RETIREMENT 960.14 0.00 3,176.39 3,176.39 91361 6,184.61 66.1 % 33 .L_ 4121 FICA 2,016.93 0.00 6,096.61 6,096.61 18,257 12,160.39 66.6 Z 3: 41-22-FIEACTF1 INS 8 43.8 4 0.00 --3-,-42'8:1.-0-----3;42-8-.-10 10,126 67697-.-9-0 66-I x „ m I 4123 LIFE ANS ' 80.32 0.00 317.44 317.44 962 644.56 67.0 % " 4124 WORKERS COMP 42.15 0.00 111.55 111.55 544 432.45 79.5 % 3 ' • „I 4125 UNEMP COMP 83.98 , 0.00 335.92 335.92 962 626.08 65.1 X . 34126 DENTAL INS. 97.44 ' 0.00 395.85 395.85 1,169 773.15 66.1 % O 1.1 „j 601 APPR UNIT IOTL 32,938.07 0.00 103,495./6 103,495.76 305,4/9 201,983.24 66.1 ., „i 4200 OFFICE SUPP 92.71 0.00 501.05 501.05 1,098 596.95 - 54.4 % .. i 4201 EDUCA SUPP 4.35 0.00 4.35 •,.35 650 645.65 99.3 X „' 4232 PHOTOG SUPP 0.00 0.00 4.00 4.00 100 96.00 ". 96.0 % . " „ 4203 POSTAGE 143.99 0.00 619.47 619.47 2,000 1,380.53 69.0 , 4204 PRINTING 164.13 164.13 59.8'3 223.96 1,600 1,376.04 8670 Z .3 4219 OTHER OFF 1,207.62 1,270.16 366.06 1,636.22 3,838 2,201.78 57.4 % ,I 4220MTR VEH SUPP 58.35 0.00 219.37 219.37 1,540 1,320.63. 85.8 % ,; ,9222 TOOLS ECT-SUP 0.00 0.00 0:00 0.00 25- z570-0---100.0 x 51 u; 4242 5-00-100..0- 4242 JANITOR SUPP 0.00 0.00 0.00 0.00 40 40.00 100.0 % hd 4251 BOT SUPP 0.00 0.00 0.00 0.00 75 75.00 100.0 % bs i 4281 FTI�ST-AID 0.00 0.00 0.00 0.00 10 10.00 100.-0 % 51j:: 4289 OT CREW SUPP 0.00 0.00 1.19 1.19 10 8.81 88.1 % 53 59 1,4 602 -0?-11-UNIT r0 L 17671'T5 1T43,6 29 7;175.32 3,20-9761 --1-079-3-6 (T776-0-9---7078 Ji„I 4300 MTR VEH MTN 211.75 206.51 21.63 228.14 1,000 771.86 77.2 % ', - 1:9 4302-OFT FUR7t:Q 0:00 0.0U . ------365.-0.0.- 365.-06 920- 555:00-6073-z 65 150 4304 FIRE AP MTN 0.00 0.00 0.00 0.00 20 20.00 100.0 . 4319 MACH/EQ MTN 0.00 0.00 16.20 16.20 100 83.80 83.8 % 6s • 4340 BLU1 MAINT U.UU U.UU 0.00 U.UU 20,000 40,000.00 100.0 X 69 „I 4346 BOOKS MTN 0.00 166.50 40.18 206.68 2,225 2,018.32 - 90.7 % "I 53 „ ( t- ) ..._._ v_ BRYAN PUBLIC LIBRARY 1 SURVEY OF OVERDUE MATERIALS III May 1982 ---: Dec. 1983 MONTH/YEAR MATERIALS OVERDUE OVERDUE MATERIALS TRENDS TOTAL CIRC. (Figure represents . RETURNED (Difference Far. Month, a daily count of (Figure represents of overdues- materials overdue a daily count of returned over- by one day) materials returned dues) that are overdue) May 82 6,088 3,248 2,843 24,289 June 82 6,078 4,709 1,369 36,250 July 82 7,073 5,173 1,900 31,923 Aug 82 5,580 4,907 673 26,084 Sept .82 5,222 4,090 1.,132 23,423 Oct 82 6,686 4,943 1,743 23,036 Nov 82 6,579 4,602 1,977 22,083 *Dec 82 6,427 4,888 1,539* 20,129 **49,733 **36,560 **13,176 **207,217 Jan 83 5,328 5,201 127 26,110 Aft Feb 83 6,105 4,916 , 1,189 26,188 W Mar 83 7,136 5,886 1,250 28,326 Apr 83 6,951 6,169 753 25,440 May 83 5,816 5,72-6- 90 25,647 June 83 5,967 5,592 375 33,946 July 83 7,231 6,430 801 30,646 Aug 83 7,245 6,395 850 28,481 *** Sept 83 6,137 6,053 84 23,496 Oct 83 6,319 5,628 691 24,494 Nov 83 6,010 5,968 42 1 22,397 Dec 83 6,248 6,112 136 20,156 **50,973 "47,904 ** 3,069 icw 2(19,263 *Dec. 1982, a new ordinance was passed increasing fines. **8 month total ***Sept. 1983, Municipal Court Judge fined patron, using new ordinance. 411kThis is not recognized as a scientific way to track overdues, but since circulation has increased, I feel it shows a trend -to fewer overdues. 2/1/84 BRYAN PUBLIC LIBRARY FINANCIAL REPORT ON COLLECTION DEVELOPMENT AND MISCELLANEOUS ACCOUNTS FEBRUARY, 1984 CITY FUNDS: $ 24,881.88 books, continuation service, magazines & newspapers; records, audio-visual ROUNTREE ACCOUNT: 293.18 F. LAW HENDERSON: Texas Books 18.90 LSCA GRANT: State: -0- RESTRICTED GIFTS: REGULAR FUND: 6,743.30 COLLEGE STATION FUND: 20,989.24 FRIENDS OF THE LIBRARY FUNDS: 732.37 111 HEDGCOCK ESTATE: 311.98 TODERO ESTATE: 2,317.97 TOTAL MONIES AVAILABLE FOR COLLECTION DEVELOPMENT AND MISCELLANEOUS EXPENDITURES $ 56.288.82 MEMORIAL & GIFT FUND DONATIONS RECEIVED FOR THE MONTH $ 269.00 PREPARED BY REVIEWED BY '( ' -1(1// V _ — BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY, 1984 SERVICES THIS YEAR LAST YEAR Days Open , 25 24 411 Auditorium Usage 60 86 New Borrowers . 417 461 Renewed Borrowers 235 236 . 56 62 Replacement Borrowers Card , Book Reviews, Radio & TV Talks, Newspaper 35 27 Overdue Notices 615 463 ROUNTREE ROOM 1 . • Story Hours Attendance 261 488 Saturday Program 281 260 Class Visits & Tours/Attendance 7/168 45/708 Special Programs REFERENCE Interlibrary Loan 37 109 Questions 1,828 1,370 Reserves Notified 180 259 ELDERLY & HOMEBOUND Regular Print 44 57 411 Large Type Print 165 217 BOOKMOBILE • Trips Made 24 29 Adult Books Non-fiction 114 170 Fiction 633 693 Juvenile Non-fidtion 170 184 Fiction 939 1,448 Redmond Terrace 457 436 Oak Hill-Johnson school area 264: 346 Collier 117 117 K-Mart . 760 583 A & M Methodist Church Day Care 90 91 Crestview Apt. 10 0 Raintree 146 367 Big Top Day Care ',' , 50 * Manor East Mall J 29 * Carver36 * 4 . . * Not a scheduled stop at this time. 4IP . 111‘ c-e , 4 : 4 ,.. i A PREPARED EY/1474/16)/(0% REVIEWED ; l'''- BRYAN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY, 1984 CIRCULATION THIS YEAR LAST YEAR ADULT JUVENILE BOOKMOBILE ADULT JUVENILE BOOKMOBILE Non-fiction 6,575 2,047 284 6,256 1,772 354 Fiction 3,546 6,'266 1,572 3,507 5,962 2,141 Pamphlets 10 3 15 22 4 0 Periodicals 612 11 - 714 25 - Framed Prints 90 7 - 76 14 - Picture File - 11 - - 11 - Records 219 309 - 251 207 - Slide Sets - 12 - - 11 - Sculpture 8 - - 9 - - Paperbacks 3,868 313 88 3,744 445 178 Cassettes 134 - - 24 - - Film Strips - 17 - - 11 - TOTAL 15,062 8,996 1,959 14 603 8,462 2,673 GRAND TOTAL 26,017 25:738 BOOK STOCK THIS YEAR LAST YEAR Books Catalogued - Adult 451 389 Books Catalogued - Juvenile 182 294 Total Additions 633 683 Gifts Catalogued 55 13 Books Transferred 80 84 Books Repaired in Library 413 109 Books Withdrawn 552 170 Books Rebound 146 0 Magazines Bound 66 0 Records Catalogued 38 0 Records Withdrawn 8 - 1 • PREPARED BY G71.�� S VIEWED BY Illtillkij ' L